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RPVCCA_CC_SR_2014_03_04_G_NOC_Areas_3_&_5_Residential_Streets_ImprovementCrrYOF RANCHO PALOS VERDES MEMORANDUM TO: FROM: HONORABLE MAYOR & CITY COUNCIL MEMBERS MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS ii]) DATE: MARCH 4, 2014 SUBJECT: NOTICE OF COMPLETION FOR THE FY2011-2012AREAS 3 AND 5 RESIDENTIAL STREETS IMPROVEMENT PROJECT -PHASE II (SUPPORTS 2014 CITY COUNCIL GOAL #2, PUBLIC INFRASTRUCTURE -CITYWIDE STREET MAINTENANCE) REVIEWED: CAROLYNN PETRU, ACTING CITY MANAGE~ Project Manager: Melissa Countryman, Associate Engineer~ RECOMMENDATION 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar- Recorder Office and if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance bond. 3. Authorize the Director of Public Works to release the 5% retention payment in the amount of $64,786.63 to VSS International, Inc. 35 days after recordation of the Notice of Completion by the L.A. County Recorder contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond. BACKGROUND Every year the City implements a residential street rehabilitation project as part of its street improvement program. This current project includes two areas in the City, one next to Hawthorne Boulevard and Silver Spur Road (Area 3) and the other next to Hawthorne Boulevard and Palos Verdes Drive West (Area 5). The first phase of this project was completed last year, and this second and final phase, which performed a few final roadway preparations as well as the actual resurfacing of the residential streets, has also been completed. G-1 Page2 DISCUSSION The project's scope included street resurfacing, placement of striping, pavement markers, and legends, and installation of a few ADA curb ramps and ancillary concrete work. Due to the low bid prices and expedient completion of the work by VSS International, Inc., the project was completed within the time allotted and amount budgeted, yielding a net savings of $24,267.47. The amount of retention held for Phase II was $64,786.63, which shall be returned to VSS International, Inc. upon successful conclusion of the Notice of Completion filing period. Table 1 -Project Cost Summary Authorized Contract Amount for Phase II $1,200,000.00 Authorized Contingency Budget for Phase II $120,000.00 Total Construction Budget for Phase II $1,320,000.00 Change Orders for Phase 11 $95,732.53 Actual Construction Cost for Phase II $1,295, 732.53 CONCLUSION VSS International, Inc. has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Attachments: "Before and After" Photographs Notice of Completion W:\Pam\Staff Reports\2014\3-4-14\NOC for FY11_ 12 Residential Streets Improvement Project -Phase 11\Staff Report for FY11-12 Residential Streets Improvement Project-Phase II NOC_2014_03_ 4.doc G-2 BEFORE AFTER Delacroix Road at Longhill Drive Via Rivera south of Rue de la Pierre Rue Langlois at Rue Valois G-3 RECORDING REQUESTED BY: City of Rancho Palos Verdes WHEN RECORDED MAIL TO: City Clerk r 1 Name City of Rancho Palos Verd s street 30940 Hawthorne Blvd. A~re~ Rancho Palos Verdes City CA Stale 9027 5 Zip L J Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 1 O days after completion. (See reverse side for complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2. The full name of the owner is City of Rancho Palos Verdes 3. Thefulladdresso;theowneris 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275 4. The nature of the interest or estate of the owner is: In fee. (II other than Fee, strike "In lee" and insert. for example. ·purcnaser under contrnc1 of purchase." or "Lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent 'lo the commencement of the work or improvements herein referred to; NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on _J_anuary 2 7 , 201 4 . The work donE1 was: FY 11 12 Resjdential Street Resurfacing -Phase II a. The names of the contractor, if any, for such work of improvement was VSS International, Inc· (If no contraC1or for wori< of improvement as a whole, insen "None") (Date of ContraC1) 9. The property on which said work of improvement was completed is in the City of Rancho Pa1d>s Verdes countyof Los Angeles ,Stateof CA ,a~disdescribedasfol.lows: Residernti§ilt:<Streets in Cit::l.-- Maintenance Areas 3 and 5 -Various Locations \be~ ~~~ctcuea1 10. The street address of said property is Various Locations (See At.t __ a_c_h_e_d_) ___________ _ (II no street address has been officially assigne<l. insert "none".) (Signature ot Owner or corpo<ate officer of Owner named in paragraph 2, or his agent) ....------------------------...__._._-r-of Rancho Palos Verdes . City Clerk VERIFICATION I, the undersigned, say: I am the , tho Declarant of the fore1going Notice of Completion; (President of, Manager of, Partner of. Owner of. etc.) 1 have read said Notice of Completion and know the contents thereof; the same is true to my own knowledg.e. I declare under penalty of perjury that the foregoing is true and correct. Executedon ___________ ,20 __ at City of Rancho Palos Verdes CA (Personal signature of the individual v.tio is swoaring that the contents of th•• Notice of Corrpletion are tl\Je) Before you use this form 1 fill in all blanks, and make whatever chan~es are appropriate and necessary to your particular transac ion. Consult a lawyer if you doubt the forms fitness for your purpose and use. Wolcotts makes no representation or warranty, express or implied, with respect to the merchantability or fitness of this form for an intended use or purpose. ©2005 WOLCOTIS FORMS, INC. 7 llllll~l~lllJIJIJ~llll 2 FORM 1114 Rev. 10-05 G-4 Area 3: 1 Beechgate Drive 2 Blackhorse Road 3 Browndeer Lane 4 Deepbrook Drive 5 Delacroix Road 6 Diamondhead Lane 7 Elkridge Drive 8 Elmbridge Drive 9 Falcon Rock Place 10 Fawnskin Drive 11 Flaming Arrow Drive 12 Golden Arrow Drive 13 Halescorner Road 14 Hawkhurst Drive 15 Honey Creek Road 16 Larchbluff Drive 17 Littlewood Drive 18 Lone Valley Drive 19 Longhill Drive 20 Nokomis Road 21 Oaklon Drive 22 Oconto Avenue 23 Rockhurst Lane 24 Rockvalley Road 25 Seashell Way 26 Silver Arrow Drive 27 Silver Moon Lane 28 Sunny Point Place 29 Warrior Drive Area 5: 1 Berry Hill Drive 2 Cachan Place 3 Cartier Drive 4 Chartres Drive 5 Cheret Place 6 Dupre Drive 7 La Croix Drive 8 Laurel Drive 9 Lautrec Place 10 Lebec Place 11 Le Blanc Place 12 Marguerite Drive 13 Marne Drive 14 Matisse Drive 15 Rhone Drive G-5 16 Rue Beaupre 17 Rue de la Pierre 18 Rue Godbout 19 Rue la Fleur 20 Rue Langlois 21 Rue Valois 22 Sattes Drive 23 Via Borica 24 Via Cambron 25 Via Collado 26 Via Del Mar 27 Via Lorado 28 Via Marie Celeste 29 Via Rivera 30 Via Victoria Additional Areas: 1 Miraleste Plaza 2 Palmeras Place/Western Avenue Frontage Road 3 Sunmist Drive 4 Via Canada 5 Whitley Collins Drive G-6