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RPVCCA_CC_SR_2013_04_02_04_League_Of_CA_Cities_2013_Bylaw_AmendmentsCITY OF MEMORANDUM RANCHO PALOS VERDES TO: FROM: DATE: SUBJECT: HONORABLE MAYOR &CITY COUNCIL MEMBERS~ CAROLYNN PETRU,AICP,DEPUTY CITY MANAGER APRIL 2,2013 LEAGUE OF CALIFORNIA CITIES 2013 BYLAW AMENDMENTS REVIEWED:CAROLYN LEHR,CITY MANAGE~CL. Project Manager:Kit Fox,AICP,Senior Administrative Analyst <@ RECOMMENDATION Review the two (2)proposed amendments to the League of California Cities Bylaws; decide how to vote on each of the proposed amendments;and authorize the Mayor to complete and sign the official ballot. BACKGROUND At its February 2013 meeting,the League of California Cities'(League's)Board of Directors approved submitting two (2)amendments to the League's Bylaws to the membership.The proposed amendments would amend the Bylaws to provide that: 1.Resolutions submitted to the League for presentation to the General Assembly must be concurred in by at least five (5)or more cities or by city officials from at least five (5)or more cities. 2.The League Board may take a position on a statewide ballot measure by a %-majority vote of those Directors present.Currently,the Board may take positions with a simple majority vote. A copy of the proposed League resolution,which includes the language of the proposed amendments,is attached to tonight's report. DISCUSSION The League Board's purpose in submitting the first proposed amendment is to encourage members to seek the concurrence of other cities and city officials that the subject of a proposed resolution is a substantial one,and of broad interest and importance to cities.The League Board's purpose in submitting the second proposed amendment is to ensure that when the Board considers a position on possibly- 4-1 MEMORANDUM:League of California Cities 2013 Bylaw Amendments April 2,2013 Page 2 controversial statewide ballot measures,the Board's ultimate decision represents a broad consensus of the Directors. To be approved,the League's Bylaws require that each amendment must receive a %-majority vote of those members voting.As provided in the League's Bylaws,the Board of Directors is submitting these amendments to the membership for approval by mail ballot,which must be completed and returned to the League by April 19,2013. ADDITIONAL INFORMATION Since the League has asked for official ballots to be returned by April 19,2013,if the City Council does not take action on this matter at tonight's meeting,its final opportunity to do so will be the City Council meeting of April 16,2013. CONCLUSION In conclusion,Staff recommends that the City Council review the two (2)proposed amendments to the League's Bylaws;decide how to vote on each of the proposed amendments;and authorize the Mayor to complete and sign the official ballot. ALTERNATIVES As an alternative to Staff's recommendation,the City Council may elect not to cast a ballot on the League's proposed Bylaw amendments. FISCAL IMPACT There is no fiscal impact associated with casting a vote on the League's proposed Bylaw amendments. Attachments: •Cover letter,proposed resolution and sample ballot for League of California Cities 2013 Bylaw Amendments (received 3/11/13) M:\Legislative Issues\League of California Cities\2013 Bylaw Amendments\20130402_LeagueBylawAmendments_StaffRpt.docx 4-2 1400 K STRllET SACRAMBNTO,CA 95814 PH:(916)658-8200 FX:(916)658-8240 March 5,2013 To:League Membership From:Chris McKenzie,Executive Director Re:Proposed Amendments to League Bylaws City of Rancho Palos Verdes MAR 11 2013 City Manager's Office WWW.CACITIBS.ORG At its February meeting,the League's Board of Directors approved submitting two amendments to the League's Bylaws to the membership.The proposed amendments would amend the Bylaws to provide that: 1.Resolutions submitted to the League for presentation to the General Assembly must be concurred in by at least five or more cities or by city officials from at least five or more cities. 2.The League Board may take a position on a statewide ballot measure by a 2/3rd vote of those Directors present.Currently,the Board may take positions with a simple majority vote. The Board's purpose in submitting the first proposed amendment is to encourage members to seek concurrence of other cities and city officials that the subject of a proposed resolution is a substantial one and of broad interest and importance to cities.The Board's purpose in submitting the second proposed amendment is to ensure that when the Board considers a position on possibly controversial statewide ballot measures,the Board's ultimate decision represents a broad consensus of the Directors. The language of the proposed amendments is provided in the attached Resolution.To be approved,the Bylaws require each amendment must receive a 2/3 rd vote of those members voting.To consult the League's Bylaws:go to www.cacities.org.The link is at the bottom of the page. As provided in the League's Bylaws,the Board of Directors is submitting these amendments to the membership for approval by mail ballot.Please return the enclosed ballot,signed by an authorized city official,by April 19,2013. Ballots may be submitted by email to:ballots@cacities.org. By mail to: League of California Cities Attn:Ballots 1400 K Street,4th Floor Sacramento,CA 95814 Or by fax to:(916)658-8240 Thank you for your attention to this important matter concerning the League's governance.If you have questions,please direct them to Patrick Whitnell,General Counsel at pwhitnell@cacities.org. '!>~636-M 4-3 PROPOSED RESOLUTION RELATING TO LEAGUE BYLAWS AMENDMENTS WHEREAS,the League of California Cities is a nonprofit mutual benefit corporation under California law and,as such,is governed by corporate bylaws;and WHEREAS,the League's Board of Directors periodically reviews the League's bylaws for issues of clarity,practicality,compliance with current laws,and responsiveness to membership interests;and WHEREAS,the League Board of Directors at its February 7-8,2013 meeting approved submitting the following amendments to the League's bylaws to the League's membership by mailed ballot: 1.Article VI,section 2 of the League's bylaws is amended to read as follows: "Resolutions may originate from city officials,city councils,regional divisions,functional departments;policy committees,or the League Board or by being included in a petition signed by designated voting delegates of ten percent of the number of Member Cities.Except for petitioned resolutions.all other resolutions must be submitted to the League with documentation that at least five or more cities,or city officials from at least five or more cities,have concurred in the resolution." 2..A new Article VIT,section 16 is added to the League's bylaws to read as follows: "Section 16:Positions on Statewide Ballot Measures, Notwithstanding any other provision of these bylaws,the League Board may take a position on a statewide ballot measure by a 2/3 fd vote of those Directors present." Now,therefore,be it RESOLVED,that the League Board of Directors at its April 24-25,2013 meeting in Sacramento, California,after a canvass of mailed ballots,has determined that the above amendments to the League bylaws have been approved by a 213rd vote of those Member Cities voting.These amendments shall take effect 60 days after the approval of this resolution. ///1//1// 4-4 Ballot on Bylaws Amendments MCityof..... Does your city vote to approve the amendment of article VI,section 2 of the League's bylaws relating to submission of resolutions to the League's General Assembly as set forth in the Proposed Resolution and incorporated by reference in this ballot?. [J Yes [J No Does yo'u'r city vote to approve the addition of article VII,section 16 to the League's bylaws relating to the League Board vote threshold for taking positions on statewide h 1,,+"~,,..+.'he Proposed Resolution and incorpo ? [J Yes [J No Ballot returned by: lme _____________City Official Title Please return this ballot by April 19,2013 to: League of Califor Attn:Ballots 1400 K Street,4th Floor Sacramento,CA 95814 or by email to:ballots@cacities.org or by fax to:(916)658-4 Thanks in advance for your partiCipation In this Important decision. 4-5