RPVCCA_CC_SR_2013_03_19_C_Approve_Vehicle_PurchaseCrrvOF
MEMORANDUM
?fo RANCHO PALOS VERDES
TO:
FROM:
DATE:.
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
LES M.JONES II,INTERIM DIRECTOR OF PUBLI
WORKS
MARCH 19,2013
APPROVE'THE PURCHASE OF TWO VEHICLES WITH
AIR QUALITY MANAGEMENT DISTRICT (AQMD)
FUNDS FOR THE COMMUNITY DEVELOPMENT
DEPARTMENT.(In Support of 2013 City Council
Goal #5:Government Efficiency,Fiscal Control
and Transparency).
CAROLYN LEHR,CITY MANAGER c9--
Emilio Blanco,Maintenance Superintendent .~.
RECOMMENDATION
Authorize the City Manager to execute a purchase contract with Wondries Chevrolet of
Alhambra in the amount of $54,892.40 for the purchase of two Chevrolet Equinox,All
Wheel Drive (AWD)vehicles and associated accessories,such as light bars and front
door City logos.
BACKGROUND
The City currently has 11 vehicles in its fleet including four (Prius)assigned to the
Community Development Department,for building and code enforcement inspections,view
restoration field work,zoning permit site visits,facility,parkland,and open space site visits,
as well as other city-related business.Two of the four Prius assigned to the Community
Development Department are fully depreciated,have rising maintenance costs,and require
replacement.It is the Public Works Department vehicle maintenance policy to replace fully
depreciated vehicles to assure vehicle safety,utility,lower maintenance costs,and to
maintain City resource value.
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Staff is recommending the purchase of two Chevrolet Equinox AWD vehicles to replace
two existing Prius.The Chevy Equinox is a more versatile SUV equipped with a
wider/higher wheel base clearance than the current Prius and can maneuver through in-
climate weather conditions,climb and descend steep terrain,go off road to construction
sites,open space and trail locations.The two vehicles will be equipped with light bars,
front door city logos,have ability to manage on road emergencies,carry inspection
equipment,traffic control devices,and emergency supplies.
DISCUSSION
Air Quality Management District (AQMD)grant funds are being used for the purchase of
two Chevrolet Equinox AWD vehicles.Staff worked with AQMD personnel and the
California Air Resources Board to insure the vehicles meet State of California AB 2766
Subvention Fund Program guidelines.These include Miles per Gallon,Vehicle Carbon
Footprint,and clean air choice 2013 models list for partial zero-emissions.Fulfilling these
AB 2766,requirements satisfies grant reimbursement fund guidelines for the city.
Staff further researched and found an opportunity to take advantage of the State of
California Department of General Services Procurement Contract for vehicle purchases.
Although additional bids were requested from other Southern California Chevrolet dealers
as listed below,the State contract price was the lowest after light bar installation,discount,
rebates,delivery,documentation fees,and sales tax.
DEALER VEHICLES BID PRICE (both vehicles)
Wondries Fleet Group,Two (2)2013 Chevrolet $54,892.40
Alhambra,CA Equinox AWD and Dealer
equipped light bar
Winner Chevrolet,Elk Grove Same as of above $56,582.60
Martin Chevrolet,Torrance Same as of above $64,211.00
Based on the lowest bid price received,staff recommends the acquisition of two 2013
Chevrolet Equinox AWD vehicles from Wondries Chevrolet,a certified fleet contractor
for the State of California.
CONCLUSIONS
Staff requests the Council's approval to authorize the City Manager to execute a
purchase contract with Wondries Chevrolet of Alhambra in the amount of $54,892.40
for the purchase of two Chevrolet Equinox AWD vehicles and accessories.
FISCAL IMPACT
The adopted FY 2012-2013 budget includes $60,000 in AQMD grant funds for vehicle
purchase,which provides adequate funding for staff's recommendation.
Attachments:
•Exhibit 1:Chevrolet Equinox Sustainability information and photo of proposed
vehicle for purchase.C-2
EXHIBIT 1
How Sustainable is the Equinox?
Check out its "Ecologic"Features.Here at Chevrolet,we believe in being a responsible steward
of our environment.Recently,we've developed a new way to communicate some of the
environmentally significant features of each vehicle we make.We call it "Ecologic.",c/ogicTM
~.
Every aspect of Ecologic is audited by Two Tomorrows,an independent third party sustainability
auditor.To learn more about Ecologic and the Two Tomorrows'process,click here.
FuelBSaving Technologies
Continuously Variable Valve Timing (WT)adjusts airflow in and out of the combustion chamber
under all engine speeds,which makes for better fuel economy and lower emissions.With Direct
Injection,fuel is injected directly into the combustion chamber in one of two ways;either before
air flows into the cylinder or at the same time,resulting in efficient power generation and fuel
consumption.
Low-mass materials,such as an aluminum engine block and cylinder head,reduce engine
workload and contribute to better fuel economy.An electronically controlled six-speed
transmission allows the engine to operate at a lower rate of speed as compared to transmissions
with fewer gears,which results in better fuel economy
The engine has been factory-filled with engine oil meeting GM's new dexos ™specification,
which has improved viscosity characteristics as compared to the previous GF-4 oil,contributing
to better fuel economy
Electric power steering uses an electric motor instead of an engine-driven belt,which results in a
lighter overall workload and better fuel economy (4-cylinder models only)
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Responsible Manufacturing
The transmission facilities are landfill-free.These facilities use a process to reuse,recycle or
convert to energy all waste created in their daily operations,which conserves resources.
The Ingersoll,ON,assembly facility,Warren,MI,transmission facility and Spring Hill,TN,engine
facility feature designated habitat areas certified by the Wildlife Habitat Council,which provide
ecological benefits.
Endgof-Ufe Recyclability
After the vehicle's useful life,85%of it is recyclable.The majority of its components can be
broken down and recycled,which conserves resources and reduces landfill deposits.
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