RPVCCA_CC_SR_2013_03_19_04_Budget_Policy_IssuesCITY OF
MEMORANDUM
4o RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
DENNIS McLEAN,DIRECTOR OF FINANCE Kt
INFORMATION TECHNOLOGY ICD~D C
MARCH 19,2013
FY13-14 BUDGET POLICY ISSUES /"\01
CAROLYN LEHR,CITY MANAGER ~
Kathryn Downs,Deputy Director of Finance &Information
Technology
RECOMMENDATION
1.Provide direction to Staff for each of the FY13-14 Budget Policy Issues;
2.Direct Staff to prepare a revision to the City Council's Reserve Policy to dedicate the
prior year's General Fund favorable expenditure variance to the Capital
Improvement Projects (CIP)Reserve;and
.3.Provide direction to Staff regarding which service level expenditures should be
placed on the Menu for the City Council's Hybrid Zero-Based Budget exercise on
April 30,2013.
DISCUSSION
City Council's 2013 Goals &Priorities
Prior to beginning the budget process for FY13-14,the City Council acted to establish
its 2013 Goal's &Priorities at its meeting on January 15,2013 regarding the following
ten topics:
>-Public Safety and Traffic Issues;
>-San Ramon Canyon Project;
>-Citizen Involvement;
>-Public Infrastructure;
>-Government Efficiency,Fiscal Control And Transparency;
>-Palos Verdes Peninsula Unified School District;
>-Western Avenue Corridor Issues;
>-Intergovernmental Issues;
>-Southern California Edison Issues;and
4-1
FY13-14 BUDGET POLICY ISSUES
March 19,2013
Page 2 of 5
~City Trail System Enhancement.
Budget Process and Timeline
The City's Hybrid Zero-Based Budget process is exhibited below.
BASELINE
Non-Discretiona ry
Revenue Generating
Cu rre nt Se rvice Leve I
Full Staffing
+
MENU
Certain Current Service Levels
(as directed by City Council on March 19)
Discretionary
Capital Funding
DRAFT
EXPENDITURE
BUDGET
Staff presents a Baseline budget to the City Council,along with a Menu of expenditures
from which the City Council build&4he draft General Fund expenditure budget.The City
Council's budget workshop and Menu exercise is currently scheduled for April 30,2013.
The results of the City Council's Menu exercise will be integrated into the draft FY13-14
Budget and presented to CityCouncii for full document review on May21,2013,along with
the draft 2013 Five-Year Financial Model and the draft 2013 Five-Year Capital
Improvement Plan.
The public hearing to consider adoption of the FY13-14 Budget is currently scheduled for
June 18,2013.
i Menu ExerCise!&+I Full ~:~~:ent
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Balancing the General Fund Budget
Public Hearing
i_Jim tim ¥¥ti!;14 W;AtonS :
The originally adopted General Fund budget for the last three years is outlined below.
7 1 24,089,934
(17,832,855)(18,810,065)(19,195,620)
(3,914,099)<(4,387,253)(4,845,774)
~Ni!Ii~BMlfll~Ii.~~l~jm~~w~I~I'I~~t~~~~~t{~~l~~~~~j~i!'1~~~~§i!~~~f~j~~{.lJ!,Ar~:
It is clear that the City's General Fund bUdget is balanced by a very small margin.With the
loss of funding for median maintenance and new costs associated with storm water quality
permitting (MS4 Permit as presented to City Council on December 18,2012),Staff is
concerned that the General Fund budget has the potential for a structural deficit in FY13-
14,as illustrated below.
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FY13-14 BUDGET POLICY ISSUES
March 19,2013
Page 3 of 5
Revenue 24,1 24
Transfers from Other Funds (Recurring)212,000
Expenditures (19,123,472)
,~~~u(;~~_~i~~P.r9.P..rir:lti.~~~~~~til1~e.dfrom FY 11-12 688,502
Reduced by other one-time expenditures 190,950
"'16~re'ase({~yfull fUl1din~'forstaff""""(366,850)
Contingency Reserve (500,000)
Transfers to Other Funds (Recurring)(5,535,471)
!lijklil~1iilf'liljli~fl,OOli[l(iBiJl~Jlf~t~:~~~;f~!i\mi*]~~rffii'#;11~1~~;1119~1~:~li'
MS4 Permit Costs (180,000)
iliti!J~I'fit§i~g~li;£'jj~III~!!~1[~ilr~It~it~m~~i~~::~~:1~1~:~i;im*;kH~~~!I~;:~;'::;\~)jil!~!i~(~~I~II~i~
The ongoing elements of the FY12-13 budget,as well as full funding for authorized staff
positions,results in a net $250,217 use of General Fund Reserves.When layering in the
new MS4 Permit costs,the structural deficit potentially grows to about $430,217.This
report includes Budget Policy Issues,which if added to the draft budget,increase the
potential structural deficit even further.
In addition,the City's planned FY13-14 capital budget of $4.0 million (per the 2012 Five-
Year Financial Model)is only about 3%of the book value of the City's capital assets
($127.8 million);which is primarily comprised of cost estimates in 1973 dollars when
infrastructure was transferred to the City upon incorporation.Intuitively,we know that the
book value of the City's infrastructure is significantly less than its replacement cost.For
example,it costs roughly $1 million to overlay a street-mile (2 lanes).The City has 144
street-miles.Therefore,we may estimate that if the City only had to overlay (not
reconstruct)all the streets in the City,the cost would be about $144 million.The City's
streets are carried at a book value of $80.3 million.
The City's capital budget is currently driven by its limited available funding sources rather
than a fully-funded systematic approach to replacement.It is very likely that additional
capital contributions will need to be funded with General Fund money,especially when the
storm drain user fee sunsets in 2016,further adding to the potential structural deficit.
General Fund Expenditure Variance History
The last ten years of annual General Fund expenditure variances is presented below.
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FY02-03 10,459,516 695,755 6.7%
FY03-04 11,177,956 754,649 6.8%
FY04-05 11,891,896 .978,612 8.2%
FY05-06 13,400,508.1,048,687 7.8%
FY06-07 14,383,996 833,930 5.8%
FY07-08 14,358,934 420,103 2.9%
FY08-09 15,796,631 992,478 6.3%
FY09-10 16,718,366 927,146 5.5%
FY10-11 17,081,270 897,647 5.3%
FY11-12 1 1 1 6.8%
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FY13·14 BUDGET POLICY ISSUES
March 19,2013
Page 4 of 5
Historically,favorable expenditure variances have been used to fund capital projects.For
example,between FY04-05 and FY07-08,the General Fund transferred a total of $10.8
million to the Storm Drain Program.In FY08-09,the City Council utilized $3.0 million of
excess General Fund Reserves to establish the CIP Reserve.About one-third of the
historical expenditure variance is predictable and primarily attributable to building
maintenance and park/trails/open space maintenance.About two-thirds of the variance is
unpredictable,and shifts among the 30 General Fund programs each year.
Budgeting for Expenditures
Rather than attempting to create a zero-tolerance budget that does not allow for
unpredictability or flexibility,Staff recommends the continued practice of using prior years'
favorable expenditure variances to fund capital projects.When the question was posed to
the Finance Advisory Committee on March 6,2013,Members showed support for Staff's
recommendation.There appeared to be no support for creating a zero-tolerance budget.
Staff further recommends that the City Council direct a modification to the Reserve Policy
to transfer the prior year's favorable General Fund expenditure variance to the CIP
Reserve.If the City Council were to adopt Staffs Recommendation,about $700,000 of
Excess General Fund Reserves would be available to address Budget Policy Issues.
'Estimated June 30,2013 11,701,620
Policy lhreshold (50%of budgeted expenditures)9,811,736
:Recommended Transfer to CIP Reserw (FY11-12 positi\e variance)(1,187,897)
A list of General Fund expenditures is included with this Staff Report (see Attachment B).
The list includes 3 years of history,plus the FY12-13 budget (as adjusted at Midyear).
Expenditures have been categorized as follows.
Requirement
Non-Discretionary
Revenue Generating
Current Service Level
Discretionary
Frequency
Ongoing
One-Time
Staff requests that City Council provide direction as to which Current Service Level
expenditures should be placed on the Menu for April 30 th (see budget process and timeline
described below).
Budget Policy Issues
The following budget policy issues are presented for City Council consideration.Staff
requests direction from the City Council on these topics before preparation of the draft
FY13-14 budget.
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FY13-14 BUDGET POLICY ISSUES
March 19,2013
Page 5 of 5
1.Median Maintenance Funding
2.Americans with Disabilities Act Compliance Project Funding
3.Right-of-Way Rehabilitation as part of Residential Street Projects
4.Improvement of the Quality of Live Broadcasts of City Council Meetings and
Replays of Planning Commission Meetings at Hesse Park
5.Abalone Cove Sewer Maintenance Subsidy
6.Restoration of Public Works Deputy Director Position
Narratives for each Budget Policy Issue are included with this Staff Report (see Attachment
A).In summary,Staff does not recommend that any of the Budget Policy Issues be added
to the ongoing General Fund expenditure budget.Staff recommends the following one-
time uses of Excess General Fund Reserves.
~·Ii!I~m:l!nlilfl~illillif!lgliliil~:~~lgilll«~lf~f~fr~i&:ii·l)~i%i~iiffi)Jj~(~~~:ji::!~;t~m~~I~i,~~:il~lil~li
ADA Compliance Projects (225,000)
Right-of-Way Rehabilitation (I=Y13-14)(335,000)
Purchase Broadcasting Equipment (185,000)
It should be noted that these are estimates,and that numbers will be refined through the
2013 budget process.Staff expects to recommend a FY13-14 budget that is balanced and
leaves the estimated General Fund Reserve at or above the policy threshold on June 30,
2014.
Other Developments Potentially Impacting Expenditure Budget
Although it is not a BUdget Policy Issue for 2013,federal Health Care Reform may impact
the operating budget.Beginning in 2014,the City will be required to provide health
insurance for part-time employees who work 30 hours per week.Depending upon the use
of the City's part-time pool of employees,the provision of health insurance could result in a
substantial additional cost to the City.
Attachments:
A -Budget Policy Issue Narratives
B -List of General Fund Expenditures
4-5
BUDGET POLICY ISSUE NARRATIVES
Page 1 of 9
MEDIAN MAINTENANCE FUNDING
Attachment A
Since FY09-10,the City's waste hauler recycling fee has subsidized about
$200,000 of the $340,000 median maintenance budget.With the loss of this
funding source,the median maintenance and improvements budget must be
reconsidered.The FY12-13 budget includes an allocation of $723,690 for two
median improvement projects.If these improvements are constructed,annual
maintenance costs are expected to increase by about $21,000;bringing the total
funding shortfall to about $221,000 annually.
The Palos Verdes Drive West (PVDW)project with an appropriation of $473,690
has been designed and is ready to bid.The project design incorporates
comments from the adjacent neighborhood as a result of the City's pUblic
outreach.The Hawthorne project (from Via Rivera to City Hall)with an
appropriation of $250,000 has not yet been designed,nor has there been a
public outreach effort for the p{oject.
Landscaped and well-maintained medians are a testament to the quality of living
and enhance property values in the City.Without leaving the arterial highways,
visitors to our city recognize and appreciate that quality and the value residents
have for both their homes and their community.
Proposed Budget Policy Decision
Shall the City construct one or both planned median projects and backfill median
maintenance with a General Fund subsidy of about $221,000 annually,as there
are no restricted revenues available for this service?
Staff recommends moving forward with construction of the PVDW median project
as expected by the public,and deferral of the Hawthorne median project until
another funding source is established.The appropriation for the Hawthorne
median project can be reprogrammed for FY13-14 median maintenance.If the
City Council decides to proceed with the Hawthorne median project and a
$221,000 General Fund subsidy for median maintenance is added to the budget,
other services will likely need to be decreased to maintain a balanced operating
budget.
AMERICANS WITH DISABILITIES ACT COMPLIANCE PROJECT FUNDING
The Americans with Disabilities Act (ADA)prohibits discrimination and provides
comprehensive civil rights protections to individuals with disabilities.ADA
requires the City to prepare a 'Self-Evaluation'report for all City facilities with
respect to accessibility,and,a 'Transition Plan'to schedule and fund
implementation of corrective work for ADA compliance.
4-6
BUDGET POLICY ISSUE NARRATIVES
Page 2 of 9
Attachment A
Staff and the City's consultant have prepared the required reports,and have
identified about $12 million of costs to improve the City's ADA compliance.
Although the City has funded several ADA projects during the last several years,
the proposed Transition Plan has not yet been presented to the City Council for
adoption and funding.Certain identified ADA projects were included in the
Unfunded Schedule of the 2012 Capital Improvement Plan.
Staff expects to make a presentation to City Council later in 2013.Adopting and
funding the Transition Plan can protect the City against potential litigation filed by
persons with disabilities who do not have access to City facilities,programs and
services due to the existence of severe or potential hazard barriers.
Furthermore,it avoids potential settlements with the Department of Justice for a
corrective action which may not be consistent with the City's future plans,
progra,ms and resources.
The 2012 Five-Year ModeLJncludes a provision of $300,000 of one-time
Environmental Excise Tax (EET)revenue that could be used for ADA compliance
projects ($100,000 per year from FY13-14 through FY15-16).In addition,Staff
recommends that the City's future Community Development Block Grant (CDBG)
allocation be used to fund ADA compliance projects (about $75,000 in FY13-14
and $150,000 annually thereafter).However,the restricted funding available is
not enough.Staff and the City's ADA consultant recommend a funding level
closer to $400,000 annually.
Proposed Budget Policy Decision
In the absence of other restricted funding for ADA compliance projects,shall the
draft budget include a General Fund subsidy of $225,000 in FY13-14 and
$150,000 in FY14-15 and FY15-16 to achieve corrective action for the removal of
barriers which fall under the categories of "Potential Hazard"and "Severe"?
Staff recommends inclusion of a one-time $225,000 General Fund subsidy from
Excess General Fund Reserves to provide total ADA funding of about $400,000
during FY13-14.The Transition Plan,to be presented for adoption by the City
Council later this year,will outline the remaining proposed ADA compliance
projects for years beyond FY15-16.However,if a General Fund subsidy is
provided in subsequent fiscal years,other services will likely need to be
decreased to maintain a balanced operating budget.
RIGHT-OF-WAY REHABILITATION AS PART OF RESIDENTIAL STREET
PROJECTS
The Annual Residential Street Rehabilitation project resurfaces residential
roadways in accordance with our Pavement Management System (PMS)to
ensure high-quality roadways for long-term serviceability.In recent years,staff's
4-7
BUDGET POLICY ISSUE NARRATIVES
Page 3 of 9
Attachment A
approach to roadway maintenance has shifted from solely roadway resurfacing to
right-of-way rehabilitation which incorporates elements that contribute to
transportation safety including but not limited to:sidewalk repair,tree root
pruning,ADA upgrades,sign reflectivity and road striping enhancements. This
holistic approach reduces the inconvenience to residents by allowing
construction crews to mobilize only once in a neighborhood.It enhances the
neighborhood livability and improves the quality of life experience when all
matters including tree root pruning,sidewalk repair and pavement maintenance
are addressed at once.
The City has an increasing amount of tree roots that are damaging the
infrastructure.These tree roots are primarily from pine trees planted more than
50 years ago,prior to the City's incorporation.The trees have exceeded their
maturity for an urban environment and as a result,the roots are damaging the
streets,curbs,gutters and sidewalks.When resurfacing the residential streets,
more of the project budget iSicbeing directed to other infrastructure repairs as a
result of the overgrown roots.As bUdget spending is redirected away from
pavement and to other infrastructure,actual pavement rehabilitation cannot
continue to meet the level recommended by the PMS.Last year,the City spent
about $250,000 of the residential street project budget on repairs as a result of
root damage.Repairs could have been much more,but Staff took a conservative
approach to minimize the impact to pavement resurfacing.As a result,some
streets were resurfaced over "bumps";and the City will likely need to return to
those areas in a couple years to conduct root repairs even though the street was
recently resurfaced.The City imposes a roadway moratorium that prevents
others from excavating our streets once they are resurfaced.A reactive
approach to repairing root problems could result in the City excavating its own
resurfaced streets.A proactive approach addresses these issues before they
become emergencies.
To date,Staff has been able to split the project bUdget between pavement and
other infrastructure repairs by utilizing cutting-edge pavement rehabilitation
techniques like,MicroSurfacing,Asphalt Rubber Aggregate Membrane (ARAM),
Slurry Seal with Latex Additive,compared to more traditional methods like
overlay and simple slurry seal.These new resurfacing methods are more
affordable yet longer lasting for pavement maintenance thus resulting in lower
costs.However,the current practice of redirecting residential pavement budget
to other infrastructure cannot be sustained.This year,as part of a residential
street project that encompasses two very large zones,Staff expects that
infrastructure repair will consume about $900,000 of the $4.8 million budget.For
future years,including FY13-14,Staff will request a residential street
rehabilitation project budget increase of an estimated average of $335,000 per
year (zone sizes vary).The General Fund is the funding source for residential
street rehabilitation,as there are no restricted monies available for this service.
4-8
BUDGET POLICY ISSUE NARRATIVES
Page 4 of 9
Proposed Budget Policy Decision
Attachment A
Shall the General Fund allocation for residential street rehabilitation be increased
by an average of about $335,000 each year to address the other infrastructure
needs in the right-of-way?
Staff recommends a one-time subsidy of Excess General Fund Reserves in the
amount of $335,000 to fully fund the FY13-14 Residential Street Rehabilitation
project.However,if the General Fund allocation is increased in subsequent
fiscal years,other services will likely need to be decreased to maintain a
balanced operating budget.
IMPROVEMENT OF THE QUALITY OF LIVE BROADCASTS OF CITY
COUNCIL MEETINGS AND REPLAYS OF PLANNING COMISSION
MEETINGS AT HESSE PARK
The Multi-Purpose Room ("MPR")at Hesse Park is not suitable for video
broadcasting.Unlike most public agencies,including Palos Verdes Estates and
Rolling Hills Estates,the City has conducted its pUblic meetings in the MPR using
a temporary set-up of both its "chambers"and equipment since the inception of
its broadcasting of public meetings over the government access channel.Our
consideration of establishing a permanent public meeting chambers and
broadcast set-up has been an occasional, on-going discussion among the
Council,staff and the community since the inception of broadcasting of public
meetings.Over time,PVIC,the MPR and the Civic Center have all been
considered as possible sites for permanent City Council chambers.The Civic
Center site was considered the logical location during the period of time its
redevelopment and/or repair was under serious consideration by the City
Council.Any consideration for the establishment of a permanent public meeting
chamber with a suitable broadcasting configuration,or significant improvements
to the MPR as an alternative has been deferred several times over the last
couple of decades.The MPR is a popular public rental facility with annual rental
revenue of about $20,000 to $30,000.
Cox Communications is currently responsible for live broadcasting of City Council
meetings,as well as the recording of Planning Commission meetings for later
replay over the Cox Communications and Verizon cable systems in accordance
with their franchise agreement with the City.In 2007,the California legislature
passed the Digital Infrastructure and Video Competition Act ("DIVCA,"P.U.Code
Section 5800 et.seq.)which provided for state franchises authorized by the State
Public Utilities Commission.DIVCA does require cable providers to continue to
provide government access.With the advent of state franchising,Cox has no
incentive to renew the franchise agreement with the City when it expires in
October 2015.Thereafter,the City will be solely responsible for broadcasting
and recording live public meetings,including production staffing and the
4-9
BUDGET POLICY ISSUE NARRATIVES
Page 5 of 9
Attachment A
broadcast equipment.Cox has provided,maintained and operated the
broadcasting equipment located in a dedicated room adjacent to the MPR.
The quality and reliability of current broadcasts from the MPR at Hesse Park are
far less than acceptable and have been subject to complaints by residents.The
broadcast video is dark and grainy,predominantly due to sub-standard lighting,
the mounting of cameras at surveillance heights,the varied bright and dark
backdrops,dark carpeting and the lack of use of high-definition ("HD")cameras.
Residents report that the audio output is frequently very low.The DVR recording
produced by Cox always requires editing prior to making available for on-demand
streaming from the City's website due to the low audio output.
In anticipation of the expiration of the franchise agreement in 2015,as well as the
concerns regarding broadcast quality,staff,Mark Doddy,the RPVTV Manager
and PVNET have conducted preliminary research to ascertain the condition of:
current suitability of the MPRJor broadcasting,including the existing broadcast
equipment (owned by the City and maintained by Cox),the existing equipment
needs and a cost estimate to replace Cox Communication's broadcast role.
Proposed MPR Lighting,Cameras.Mixing Equipment and Backdrop
EXisting lighting is incapable of providing the required light balance necessary
throughout the room,especially for the varied seating position of each
Councilmember/Commissioner and staff,and throughout the room.A
programmable lighting system will enable room light to be consistent,even
during presentations utilizing the projection system.At this time,the lights in the
room must be turned off during presentations to enable the video camera to
focus on the screen,causing the video to be dark,grainy,and detail and color to
be lost when focusing on the Council and staff.The replacement of the lighting
system will provide correct brightness and light type for consistent balance.
The current background in the MPR ranges from the bright west wall that the City
Manager and City Attorney sit in front of,to a dark brick background that the City
Council sit in front of to an extremely dark background that the City Clerk and
deputy City Manager sit in front of on the east side of the MPR.A new portable,
backdrop will provide a consistent lighting environment necessary for camera
balance and control.Without the proposed portable backdrop,cameras will
constantly see different lighting conditions for each of the three sitting positions
and the color and light balance will continue to fluctuate dramatically.White
balance cannot be achieved when lighting is incorrect.The backdrop will be
designed so that use of the facility by residents will not be negatively impacted.
Staff estimates that the replacement cost of the lighting system and the backdrop
would be about $85,000,including labor.In addition to the initial cost,the future
replacement would be funded with annual charges to the General Fund over 7
years,or Public Education &Government ("PEG")access fees (described below)
or a combination of both.
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BUDGET POLICY ISSUE NARRATIVES
Page 6 of 9
Attachment A
The eXisting ceiling mounted cameras are beyond end of life,not HD and should
be replaced with 2-3 HD cameras that would provide eye-level video recording.
The cost of new HD cameras is inconsequential.The existing broadcast mixing
equipment is not suitable for current broadcast production and editing,leads to
unacceptable resolutions,limits the ability to integrate emerging technology like
remote call in and is well beyond end of life.The existing mixer does not have
sufficient inputs necessary to accept provide a direct audio and video feed from
presentation laptop computers or other equipment.The mixer cannot send
independently controlled audio and video feeds to recording devices.The mixer
currently has one separate volume and video output control which sends the
audio feed to both the MPR speaker system and to the Cox feed for cable
broadcast.This makes it impossible to separately control audio separately for
each purpose further degrading the audio quality for both the MPR speaker
system and the broadcasting.Staff estimates that the replacement cost of the
cameras and the mixing equipment would be about $100,000,including labor.In
addition to the initial cost,the future replacement would be funded with annual
charges to the General Fund over 7 years,or Public Education &Government
("PEG")access fees or a combination of both.
Early Replacement of Cox Communication Broadcast of Meetings
Staff recommends consideration of replacement of Cox Communication's
broadcast responsibility prior to the expiration of the franchise agreement in
October 2015.Mark Doddy,the RPVTV Manager,has estimated that the
annual,on-going cost of producing the live broadcasting public meetings,
especially City Council and Planning Commission meetings would be about
$35,000.PEG fees (described below)can only be used to fund equipment costs,
not operating costs.Therefore,the on-going operational costs of broadcasting
will be borne by the General Fund.The City may be able to derive early
termination compensation from Cox Communications.
PEG Fees
The Digital Infrastructure and Video Competition Act provides the City Council
with the option to pass on the cost of broadcasting equipment to the cable users
via a PEG fee,not to exceed 1%.Staff estimates that a 1%PEG fee could
provide necessary funding revenue to offset equipment costs in the amount of
about $110,000 annually.A majority vote of the City Council would be required
to impose a PEG fee on cable users which would be reflected on bills sent users.
Proposed Budget Policy Decisions
Shall the City include a provision in the FY13-14 budget to replace the MPR
broadcast lighting,cameras,mixer equipment and backdrop?Shall the City
pursue negotiations with Cox Communications for early termination of their
broadcast responsibility?Shall the City begin an analysis leading to the
4-11
BUDGET POLICY ISSUE NARRATIVES
Page 7 of 9
Attachment A
establishment of a PEG fee?Shall the City assume replacement of Cox
Communication's broadcast responsibility prior to the expiration of the franchise
agreement in October 2015?
Staff recommends the inclusion of a one-time use of Excess General Fund
Reserves in the FY13-14 budget to replace the MPR broadcast lighting,
cameras,mixer equipment and backdrop totaling $185,000,as well as
negotiations with Cox Communications for early termination of their broadcast
responsibility.Staff recommends that the City Council direct the analysis leading
to the establishment of a PEG fee.Staff also recommends that the City assume
replacement of Cox Communication's broadcast responsibility prior to the
expiration of the franchise agreement in October 2015
ABALONE COVE SEWER SYSTEM MAINTENANCE SUBSIDY
The Abalone Cove sewer system was placed into service in 2001.Under ideal
conditions,a sewer system would have a life expectancy of about 50 years.
However,the Abalone Cove sewer system is located in an active landslide area
and its life expectancy is expected to be much shorter as a result of land
movement.The Abalone Cove sewer system is a unique service provided to 110
developed parcels in an active landslide area.
The current operating budget of about $60,000 to maintain the system is not
enough.Over the past few years,the budget has been used for repairs to the lift
station pumps and replacement of equipment.Continuing to redirect budget
away from regular maintenance and to lift station pump repair may result in an
overflow and fines from the state.Monthly sewer fees,ranging from $13 to $59
per Equivalent Residential Unit (ERU),are collected from users resulting in total
annual fee revenue of about $49,000.The City's General Fund subsidizes the
remaining budget with an annual $10,700 contribution.In June 2008,the City
Council directed Staff to phase out the General Fund contribution.
Staff has determined that an additional $40,000/year is needed to perform proper
maintenance to minimize the opportunity for sanitary sewer overflows.The
additional maintenance includes 102 manhole inspections and cleaning,
inspections and cleaning of 19,000 feet of gravity sewer lines,and maintenance
of 8 lift station pumps.
If the sewer user fee were increased to provide for proper maintenance,the
monthly fees would increase to a range of $24 to $107 per ERU.Based on
recent building permit activity,Staff expects that an additional 5 parcels may be
added to the system in the near future.The sewer user fees from these parcels
are expected to result in an immaterial increase to total funding (perhaps about
$2,000 annually).
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BUDGET POLICY ISSUE NARRATIVES
Page 8 of 9
Proposed Budget Policy Decision
Attachment A
Shall the City increase its annual General Fund subsidy to $50,700 to provide for
proper maintenance (an annual average of about $461 per parcel served)?Or
shall the City Council begin the process leading to a public hearing to increase
the Abalone Cove sewer system user fee?It should be noted that a majority
protest vote of the property owners in the Abalone Cove sewer district would
prevent such a user fee increase.
Staff recommends the City Council begin the process leading to an increased
sewer user fee.
RESTORATION OF PUBLIC WORKS DEPUTY DIRECTOR POSITION
The Public Works Departmernhas improved facility maintenance and completed
capital projects through a skillful combination of City staff and contracted
maintenance crew and consultants.Regardless,an organized and centralized
management structure is essential to both performance and economy within the
department.Ideally,this is accomplished through the use of both a Director and
Deputy Director of Public Works.
In FY07-08,a Public Works Deputy Director position was added to the budget.
In FY09-10,the position was vacant and downgraded to an Associate Engineer
to increase the engineering staff in conjunction with recommendations from the
Management Partners 2008 Organizational Assessment.In FY10-11,the
Deputy Director of Public Works position was filled by the Interim Director of
Recreation (Tom Odom),in conjunction with a part-time Interim Director of Public
Works (Ray Holland).
The Deputy Director position offers a variety of opportunities for application.
First,it allows for a division of labor to supervise the 14 full-time and numerous
contract employees of the department.It easily could function in the role of City
Engineer to directly oversee the various Engineering functions as well as
addressing functions required by the Subdivision Map Act.In doing so,it would
work either in conjunction with the duties of the Director or in duties separate
from the Director.It would however be available to act in the absence of the
Director and to provide a path for succession as necessary.
As both this position and the Director of Public Works have been filled with
interim appointments for several years,Staff recommends that the Deputy
Director position be authorized and filled in FY14-15,after appointment of a
permanent Director of Public Works.
4-13
BUDGET POLICY ISSUE NARRATIVES
Page 9 of 9
Proposed Budget Policy Decision
Attachment A
Shall a Deputy Director of Public Works be added to the planned budget for
FY14-15?
Staff recommends inclusion of the Deputy Director position in the planned FY14-
15 budget.Note:the City Council is beginning the process leading to adoption of
the FY13-14 budget,not FY14-15.The annual cost is estimated to be about
$175,000,including salary and benefits.
4-14
Attachment B
City Council 1001 Memberships 21,898 22,218 21,357 20,000 Current Service Levels Onaoina
City Council 1001 Office Expenses 4,352 1,915 6,339 3,500 Current Service Levels Onaoina
Salaries &Benefits fot City Council
CilV Council 1001 Members 61,040 63,070 93,000 100,000 Discretionarv Onaoina
Ci Manaaer 1002 Aircraft Noise Consultant -15,000 4,327 15,000 Discretionarv Onaoina
Ci Manaaer 1002 City Memberships 18,126 18,294 21,905 18,700 Current Service Levels Onaoina
Ci Manaoer 1002 Community Survev --8,097 75,000 Discretionarv One-Time
Ciy Manaaer 1002 Federal Lobbvist -40,000 48,000 -Revenue Generatino One-Time
Ciy Manager 1002 General Liabilltv &Other Insurance 417,170 515,034 660,899 602,000 Non-Discretionary Onooino
Ci Manager 1002 Grant Writing Consultant 49,062 74,035 29,842 50,000 Revenue Generating Ongoing
Ci Manaaer 1002 Land Purchases 170,678 6,946 100 21,900 Discretionary One-Time
Ci Manaaer 1002 Meetinas &Conferences 8,395 10,513 8,106 8,500 Discretionary Onaoina
Ci Manaaer 1002 Office Expenses 3,034 9,921 4,734 2,600 Current Service Levels Onaoina
CI Manaaer 1002 Other Consultina Services 21,200 22,983 1,693 57,905 Current Service Levels Onaoina
Proportionate allocation of office
Citv Manaaer 1002 eauipment,computers &software 4,100 3,400 26,000 32,900 Current Service Levels Onaoina
City Manaaer 1002 Salaries &Benefits for 5.5 FTE's 680,685 727,316 839,171 865,800 Current Service Levels Onaoina
Staff Memberships to professional
City Manaaer 1002 oraanizations 3,127 3,143 3,300 3,300 Current Service Levels Onaoina
CitvAtlomev 1003 City Atlomev Leaal Services 908,384 876,905 986,574 880,000 Non-Discretionarv Onaoina
Third-Party Professional Legal
Ci Atlomev 1003 Services 140,337 71,700 70,528 165,000 Non-Discretionarv Onaoina
Ci Clerk 1004 Election Suoolies &Translation 2,409 4,301 2,213 5,000 Non-Discretionarv Onaoino
CiyClerk 1004 General and/or Soecial Election 77.129 144,488 117,434 -Non-Discretionary Onooino
CiyClerk 1004 Legal Ads 3,023 4,002 959 2,500 Non-Discretionary Ongoing
Ciy Clerk 1004 Meetings &Conferences 557 1,437 2,465 2,000 Discretionary Ongoing
Ci Clerk 1004 Municipal &County Code Updates 5,862 4,429 3,603 3,500 Non-Discretionarv Ongoing
Ci Clerk 1004 Office Expenses 3,864 6,957 3,161 5,550 Current Service Levels Onaoing
Proportionate allocation of office
City Clerk 1004 eauipment,computers &software 1,700 1,400 20,000 25,700 Current Service Levels Onaoina
City Clerk 1004 Salaries &Benefits for 3.0 FTE's 283,808 299,202 348,677 354,200 Current Service Levels Onaoina
Staff Membershipsto professional
City Clerk 1004 oraanizations 457 527 828 1,200 Current Service Levels Onooino
City Clerk 1004 Trainino 480 1,580 4,536 5,100 Current Service Levels Onoolno
Communi y Outreach 1005 City Grants 53,500 53,500 60,500 60,500 Discretionarv Onooino
Communi y Outreach 1005 Meetings &Conferences 19,100 14,982 21,009 13,600 Discretionarv Onooino
Communi y Outreach 1005 Memberships 3,180 720 1,595 3,300 Discretionarv Onooino
Communi y Outreach 1005 Miscellaneous Office Expenses 4,743 4,227 4,260 4,500 Discretionarv Onooino
Communi y Outreach 1005 Postage -2,865 6,354 7,500 Current Service Levels Ongoing
Communi y Outreach 1005 Printing &Binding 5,438 6,134 8,983 16,000 Current Service Levels Ongoing
Membership to National Association of
Telecommunications Officers &
RPVTV 1006 Advisors -75 -100 Current Service Levels Onaoing
Operating supplies and equipment
RPVTV 1006 Ipurchases -4,842 3,380 14,000 Current Service Levels Onaoina
Proportionate allocation of office
RPVTV 1006 eauloment,computers &software -800 5,100 6,200 Current Service Levels Onaoina
RPV TV Staff for editing content and
production labor,as well as Station
RPVTV 1006 Manaaer -87,580 96,726 53,000 Current Service Levels Onooina
RPVTV 1006 Salaries &Benefits for 0.5 FTE's -4,632 4,248 28,800 Current Service Levels Onoolna
Personnel 1011 Actuarial Consultant -4,650 23,000 -Discretionarv One-Time
Personnel 1011 ADP HR System 10,526 19,197 16,566 8,000 Current Service Levels Onooino
Personnel 1011 Leadership &Succession consulting --14,465 20,000 Discretionary Onooino
Personnel 1011 Legal Notices and Ads 1,717 2,584 -3,000 Current Service Levels Onooino
Personnel 1011 Memberships 510 180 180 600 Current Service Levels Ongoing
Personnel 1011 Office Expenses 3,422 3,377 10,161 3,600 Current Service Levels Ongoing
Personnel 1011 Other personnel services 17,196 17,986 37,051 34,250 Non-Discretionarv Onaoina
Personnel 1011 Printina &Blndina 833 319 85 2,000 Current Service Levels Onaoina
Proportionate allocation of office
Personnel 1011 eauioment,computers &software 700 28,412 4,200 5,300 Current Service Levels Onaoina
Salary &Benefits for 1.5 FTE
Personnel 1011 .oositlons 171,308 174,147 188,590 200,255 Current Service Levels Onooino
Personnel 1011 Smart Goals Trainina -20,000 --Current Service Levels One-Time
Sheriff 1021 Sheriff Services 3,939,997 3,989,703 3,957,051 4,174,000 Current Service Levels Onooino
Public Safety Special Prams 1024 Minor Eauipment Purchase 7,501 594 142 2,000 Current Service Levels Ongoing
Public Safety Special Prams 1024 Printing &Binding 2,153 -82 5,000 Current Service Levels Ongoing
Public Safety Special Prams 1024 Prof Services 28,640 139,273 24,289 97,500 Current Service Levels Onooino
Animal Control 1025 Animal Control 92,495 64,753 55,862 88,000 Current Service Levels Onooino
Animal Control 1025 Minor Eauipment Purchase 34 --250 Current Service Levels Onooino
Development of Emergency
Emeraency Preparedness 1026 Preparation Proorams 6,968 23,597 40,372 50,000 Current Service Levels Onooino
Emergency Preparedness 1026 Distaster Preoaredness Consultant 10,450 38,650 8,000 -Current Service Levels Onooina
Emergency Preparedness 1026 Emeroencv Area G Dues 9,675 10,030 10,015 11,000 Non-Discretionarv Onooino
Emergencv Preoaredness 1026 Emeraencv Phone Service 2,978 1,570 2,564 3,000 Current Service Levels Onooina
Emergencv Pre oared ness 1026 FEMA Claims Consultant 27,231 6,469 400 -Current Service Levels One-Time
Emeroencv Preoaredness 1026 Office Exoenses 2,946 416 349 1,200 Current Service Levels Onooina
Emeroencv Preoaredness 1026 Printino &Bindina 2,843 400 52 3,000 Current Service Levels Onoolna
10f4 4-15
Attachment 8
~rlIAmtilim[ri~:M!\;'::!I~iJ~i~htiwifif{iWMflj]IJI~tlr*iMf'i~9.~,W .;~f-{-~i!¥.J~;::":":'::::{,Wf:WW11@1:!::::::@lK~~~[ijl~«l
Proportionate allocation of office
Emeraencv Preoaredness 1026 eauioment,comouters &software 2,300 1,700 19,800 26,500 Current Service Levels Onooina
Emeraencv Preoaredness 1026 Purchase of Suoolies 79,192 23,350 23,948 78,202 Current Service Levels Onaoina
Emergency Preparedness 1026 Salary &Benefits for 0.25 FTE's 26,682 8,951 35,000 29,000 Current Service Levels Ongoing
Finance 2020 Bank Fees 6,412 3,626 6,681 6,000 Non-Discretionary Ongoing
Finance 2020 City Financial Advisor 2,655 4,737 3,992 5,000 Current Service Levels Ongoing
Contracted Services for Payroll
Finance 2020 Processing 22,785 23,444 24,580 23,000 Current Service Levels Ongoing
Independent audit of the City's
Finance 2020 Financial Statements 31,875 36,874 31,450 36,400 Non-Discretionarv Onaoina
Finance 2020 Membershios 3,944 1,975 2,090 2,500 Current Service Levels Onaoina
Merchant Credit Card Processing
Finance 2020 Fees 29,056 24,407 23,455 30,000 Non-Discretionary Onaoina
Municipal Finance Meetings &
Finance 2020 Conferences 1,700 2,435 3,282 4,200 Discretionarv Onaoina
Finance 2020 Office Exoenses 9,438 5,651 5,500 7,800 Current Service Levels Onooina
Finance 2020 Other Professional Services 28,066 15,168 15,633 15,000 Current Service Levels Ongoing
Finance 2020 Printing &Bindina 7,023 1,695 4,189 6,500 Current Service Levels Ongoing
Property Tax Administration Fee paid
Finance 2020 to County of LA 139,099 157,661 151,573 114,000 Non-Discretionarv Ongoing
Proportionate allocation of office
Finance 2020 equioment,computers &software 7,300 5,900 56,800 72,700 Current Service Levels Oncoinc
Finance 2020 Rental for offsite record storace 4,008 4,008 3,340 4,200 Non-Discretionarv Oncoinc
Finance 2020 Salaries &Benefits for 8.5 FTE's 972,190 956,136 1,006,867 958,700 Current Service Levels Onaoinc
Finance 2020 Traininc 3,739 1,297 2,539 4.000 Current Service Levels Onaoina
Info Tech -Data 2030 Comouter suoolies,eauiomenl reoairs 26,293 24,936 20,756 33,500 Current Service Levels Onaoina
Help Desk Services/IT System
Info Tech -Data 2030 DeveloomenVWebsite Maintenance 480,089 461,017 326,832 392,000 Current Service Levels Onaoina
Proportionate allocation of office
Info Tech -Data 2030 eauioment,comouters &software 1,100 900 8,400 10,700 Current Service Levels Onaoino
Info Tech -Data 2030 Publications -640 -900 Current Service Levels Onaoina
Info Tech -Data 2030 Salaries &Benefits for 1.0 FTE's 34,442 - -
28,700 Current Service Levels Ongoing
Info Tech -Data 2030 Trainina 3,990 765 293 2,200 Current Service Levels Ongoing
Consulting services for revisions and
Info Tech -Voice 2035 uoarades to the ohone svstem 5,142 -10,650 8,400 Current Service Levels Ongoing
License Costs for phone and
Info Tech -Voice 2035 messaging system 18,577 6,088 50 6,200 Current Service Levels Oncoing
Supplies,equipment,repairs for phone
Info Tech -Voice 2035 and messacing system 2,543 3,178 182 7,800 Current Service Levels Oncoinc
Info Tech -Voice 2035 Teleohone Service and Data 47,413 62,741 58,336 66,000 Current Service Levels Onaoina
Public Works Administration 3001 Cell Phone Service 7,755 5,808 6,604 6,500 Current Service Levels Onaoino
Contract engineering services to
review land maps and development
Public Works Administration 3001 clans 7,824 2,475 2.870 10,000 Current Service Levels Ongoing
Contract services for engineering
Public Works Administration 3001 studies -4,025 1,089 12,000 Current Service Levels Ongoing
Public Works Administration 3001 Contract services for insoections 11,837 5,700 25,725 48,500 Current Service Levels Ongoing
Public Works Administration 3001 Leaal Notices &Ads 19,766 14,408 18,295 12,000 Current Service Levels Ongoing
PUblic Works Administration 3001 Meetinas &Conferences 1,190 3,209 2,519 4,000 Discretionary Ongoing
Public Works Administration 3001 Membershios 1,215 1,346 1,456 1,200 Current Service Levels Ongoing
Public Works Administration 3001 Miscellaneous Office Expenses 902 1,364 2,656 1,100 Current Service Levels Oncoinc
Public Works Administration 3001 Office Suoolies and Minor Equioment 9,827 19,464 12,870 27,000 Current Service Levels Oncoinc
Public Works Administration 3001 Other Contractual Services 46,898 85,840 29,525 6,000 Current Service Levels Onaoina
Public Works Administration 3001 Other Miscellaneous - -
1,741 45,000 Discretionarv One-Time
Public Works Administration 3001 Printinq &Bindinc 17,971 14,775 15,944 25,000 Current Service Levels Onaoina
Proportionate allocation of office
Public Works Administration 3001 eauioment,comouters &software 15,800 13,700 104,400 121,300 Current Service Levels Onaoina
Public Works Administration 3001 Rental of Storace Facilitv --4,939 5,500 Non-Discretionary Ongoing
Public Works Administration 3001 Salaries &Benefits for 14,0 FTE's 1,515,911 1,691,102 1.742,274 1,646,825 Current Service Levels Oncoinc
Public Works Administration 3001 Trainina 1,720 2,450 1,728 3,500 Current Service Levels Oncoinc
Traffic Manaaement 3006 Maintenance Services Strloinal 68,368 64,322 65,964 160,500 Current Service Levels Ongoing
Traffic Manaaement 3006 Printina &Bindina --1,219 2,000 Current Service Levels Ongoing
Traffic Manaaement 3006 Rental of Radar Trailer 5,091 2,079 -5,500 Current Service Levels Ongoing
Traffic Manaaement 3006 Suoolies &Minor Eauioment 5,415 7,579 215 -Current Service Levels Ongoing
Traffic Manaaement 3006 Traffic Enaineerina Services 130,904 93,336 72,314 92,300 Current Service Levels Ongoing
Bus Shelter Maintenance/Parking Lot
Storm Water Qualitv 3007 Sweeoer 19,645 21,070 18.270 27,000 Non-Discretionarv Ongoing
Storm Water Qualitv 3007 Catch Basin Maintenance 6,417 11,394 10.804 32,000 Non-Discretionary Ongoing
Storm Water Qualitv 3007 Lake Machado Storm Water Runoff -14,000 5,848 25,000 Non-Discretionary Ongoing
Legal Services to review new Storm
Storm Water Qualitv 3007 Water reaulations 7,037 4,773 226 10,000 Non-Discretionary Ongoing
Storm Water Qualitv 3007 NPDES Consultant 48,826 46,730 43,316 54,000 Non-Discretionary Ongoing
Storm Water Qualitv
Other Storm Water Consulting
3007 Services 25,831 7,468 829 8,500 Current Service Levels Ongoing
Storm Water Qualitv 3007 Other Storm Water Maintenance 4,301 -14,000 Non-Discretionary Ongoing
Storm Water Qualitv 3007 State Water Resources Control 10,226 10,226 13,652 10,300 Non-Discretionary Ongoing
Buildina Maintenance 3008 Buildina Suoolies &Eauioment 40,802 51,842 41,451 55,000 Current Service Levels Ongoing
Buildina Maintenance 3008 Fuel for Generators at Citv Hall --24,000 Current Service Leveis Ongoing
Buildina Maintenance 3008 IT Services for Buildina Maintenance 978 5,302 -5,000 Current Service Levels Onaoina
20f4 4-16
Attachment B
:ljj0j)il\W:i~j"::i:~i:j:
Maintenance -Building
Buildin Maintenance 3008 Monitoring 14,340 14,470 13,454 22,500 Current Service Levels On oin
Buildin Maintenance 3008 Maintenance -Building Repairs 47,430 30,000 91,157 41,000 Current Service Levels On oin
Buildin Maintenance 3008 Maintenance -Custodial Services 69,951 70,508 84,137 92,000 Current Service Levels On oin
Buildin Maintenance 3008 Maintenance -HVAC Maintenance 5,692 15,894 12,082 15,500 Current Service Levels On oin
Buildin Maintenance 3008 Maintenance -Painting 19,870 36,620 19,029 56,000 Current Service Levels On oin
Buildin Maintenance 3008 Maintenance -Pest Control 2,957 28,616 10,091 5,000 Current Service Levels On oin
Buildino Maintenance 3008 Maintenance -Utilitv Repairs 50,786 30,000 32,227 41,000 Current Service Levels Onaoin
Proportionate allocation of office
Buildina Maintenance 3008 eauioment,comouters &software 3,300 3,100 17,800 14,700 Current Service Levels Onaoina
Buildina Maintenance 3008 Small Pro"ects 63,758 41,085 39,759 77,500 Current Service Levels Onaoina
Building Maintenance 3008 Utilities -Electricitv 105,439 101,241 92,105 120,000 Current Service Levels Ongoing
Building Maintenance 3008 Utilities-Gas 1,830 1,333 1,267 5,000 Current Service Levels Ongoing
Building Maintenance 3008 Utilities -Water 20,692 23,158 36,668 26,000 Current Service Levels Ongoing
Abalone Cove Landslide Abatement
Parks,Trails &OS Mnt 3009 District Assessments for City Parcels 17,306 39,049 41,186 40,000 Non-Discretionarv Ongoing
Abalone Cove Sewer User Fee for
Parks,Trails &OS Mnt 3009 Citv Parcels 1,159 1,181 -Non-Discretionarv Onaoina
Parks,Trails &OS Mnt 3009 Backflow Valve Testing &Reoairs 8,348 9,953 8,338 5,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Brush Discina 7,864 -7,565 10,000 Non-Discretionarv Ongoing
Parks,Trails &OS Mnt 3009 City Parcel Weed Abatement 35,708 47,814 19,818 51,000 Current Service Levels Ongoing
Contracted Project Administration,
Parks,Trails &OS Mnt 3009 Design &Inspection -19,063 21,618 15,000 Current Service Leveis Ongoing
Parks,Trails &OS Mnt 3009 Dewatering Well in Abalaone Cove --75,000 Current Service Levels One-Time
Parks,Trails &OS Mnt 3009 Electrical Repairs 156 21,263 12,383 5,000 Current Service Levels Ongoing
Parks,Trails &OS Mnt 3009 Essential Utilitv Line Repair,s/e.35,917 52,790 24,000 Non-Discretionarv One-Time
Parks,Trails &OS Mnt 3009 Irrigation Repairs 9,826 19,698 36,800 24,500 Current Service Levels Ongoing
Klondike Canyon Landslide
Abatement District Assessments for
Parks,Trails &OS Mnt 3009 City Parcels 39,650 39,650 39,650 40,000 Non-Discretionarv Onaoina
Parks,Trails &OS Mnt 3009 Ladera Linda Paddle Tennis Court - -
4,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Landscape Maintenance City Parks 249,855 228,797 220,429 250,000 Current Service Levels Onaoina
Light &Power (for liTigation control
Parks Trails &OS Mnt 3009 boxes)1,028 1,101 1,136 1,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Open Soace Fuel Modification 51,736 256,396 179,936 281,000 Non-Discretionarv Onaoina
Parks,Trails &OS Mnt 3009 Parking Lot Resurfacina 5,878 5,694 11,000 Current Service Levels Onooino
Parks,Trails &OS Mnt 3009 Pest Control 15,453 21,769 15,500 Current Service Levels Ongoing
Parks,Trails &OS Mnt 3009 Play Surface Maintenance -7,800 23,000 Current Service Levels Ongoing
Parks,Trails &OS Mnt 3009 Playaround Safety Audit &Repairs 2,149 4,381 1,205 7,500 Non-Discretionarv Ongoing
Parks,Trails &OS Mnt 3009 Portable Toilets 10,088 9,789 9,358 12,500 Current Service Levels Ongoing
Parks,Trails &OS Mnt 3009 Purchase Trash/Reevcling Bins -19,181 13,499 15,000 Current Service Levels Onaoing
Parks,Trails &OS Mnt 3009 PVIC &Eastview Irrigation Rehab 2,150 46,560 -Current Service Levels One-Time
Parks,Trails &OS Mnt 3009 Repairs &Special Event Set-Up 12,000 28,850 3,719 51,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Small Pro'ects -54,859 18,985 36,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Storm Drain User Fee for City Parcels 12,318 12,552 13,956 14,000 Non-Discretionarv Onaoina
Parks,Trails &OS Mnt 3009 Supplies &Minor Eauipment 8,580 37,230 33,995 15,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Trail &Park Sians -2,378 10,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Trail Pro'ects --20,711 90,000 Current Service Levels One-Time
Parks,Trails &OS Mnt 3009 Trails Maintenance 20,040 28,627 26,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Upper PI.Vicente Tennis Court 5,750 -5,000 Current Service Levels Onaoina
Parks,Trails &OS Mnt 3009 Water Efficient Sorinkler Heads --15,000 Current Service Levels One-Time
Parks,Trails &OS Mnt 3009 Water Utility Service 114,117 117,761 186,655 132,000 Current Service Levels Ongoing
Sewer Maintenance 3026 Industrial Waste Monitoring 6,677 8,655 9,118 8,000 Non-Discretionarv Ongoing
Sewer Maintenance 3026 Minor pipe repair --2,500 10,000 Current Service Levels Ongoing
Sewer Maintenance 3026 Sewer Maintenance Funding Studv --1,690 25,000 Revenue Generatina One-Time
Sewer Maintenance 3026 Sewer Pipe Filming &GIS Lavers 50,517 28,525 -45,000 Current Service Levels Onaoina
Landslide Moritorium &General Plan
Plannino 4001 Update Consultants 53,296 139,591 33,616 62,597 Non-Discretionarv One-Time
Legal Notices &Advertisements (PVP
Plannina 4001 News)21,017 26,131 22,984 25,000 Non-Discretionarv Onaoina
Plannino 4001 Meetinas &Conferences 11,014 7,582 10,718 7,800 Discretionarv Onaoina
Planning 4001 Membershios 4,415 4,793 4,690 4,000 Current Service Levels Onooina
Planning 4001 Mileage Reimbursement 636 10,321 2,843 800 Current Service Levels Ongoing
Planning 4001 Office Expenses 6,600 2,459 1,627 29,200 Current Service Levels Ongoing
Planning Commissioners Annual
Plannina 4001 Stipends --5,875 -Discretionarv Ongoing
Plannina 4001 Printing &Binding 5,256 2,617 6,198 21,000 Current Service Levels Ongoing
Proportionate allocation of office
Planning 4001 equipment,comouters &software 10,200 8,700 62,000 71,400 Current Service Levels Ongoing
Planning 4001 Rental of storaae facilitv --2,726 2,800 Non-Discretionarv Ongoing
Planning 4001 Salaries &Benefits for 9.5 FTE's 1,194,927 1,191,683 1,143,062 1,147,490 Current Service Levels Ongoing
Planning 4001 Suoolies &Eouioment 10,048 9,931 4,487 8,200 Current Service Levels Ongoing
Planning 4001 Training 3,458 5,767 1,614 5,000 Current Service Levels Ongoing
Building &Safety Plan Check and
Buildino &Safe 4002 Insoection Services 48,070 31,625 41,581 65,000 Current Service Levels Ongoing
Buildina &Safe 4002 Geotechnical Consultina 32,896 19,815 23,430 66,074 Current Service Levels Ongoing
Buildina &Safe 4002 Membershios 644 801 530 700 Current Service Levels Ongoing
Buildina &Safe 4002 Minor suoolies and eauipment 2,900 3,156 3,018 7,500 Current Service Levels Onaoina
Buildina &Safet 4002 Office Expenses 2,945 3,272 2,635 2,500 Current Service Levels Onaoina
Buildina &Safe 4002 Other B&S Consultina Services 13,625 2675 2,780 23220 Current Service Leveis Onaoina
30f4 4-17
Attachment B
On oin
On oin
On oin
Ongoing
On oin
On oin
Ongoing
00.0010.0
Onaolna
Current Service Levels
Non-Discretionarv
Non-Discretionarv
Current Service Levels
Current Service Levels
Current Service Levels
Current Service Levels
Current Service Levels
Current Service Levels
2,400
1,500
1,000
3,500
400
10,000
41,300
10,700 Current Service Levels Onaoina
435,500
186,200 Current Service Levels Onaoina
480
75
56
9
8,400
3,069
38,700
458,688
177,324
525
300
825
5,000
6,478
1,100
1,425
495,071
172,611
205
720
782
864
4,094
5,700
1,400
1,656
499,172
174,073salarie$&Benefits for 2.0 FIE's
Tralnina
PUblications
Salaries &Benefits for 5,0 FTE's
Proportionate allocation of office
eouipment,comDuters &software
Rental of storaae facilitv
Nuisance Abatement
Staff Memberships to professional
organizations
Field EXDenses
Meetinos &Conferences
4002
4003
4002
4003
4003
4003
4002
4002
4003
4002
4003
Buildin &Safe
~TI~~,:':!:@!,::;;::::m;:!;;:m:::ilt~~::::i~~~@:::'::::::::::::NI~f~iiiii~:rfiWi;ft1M\rl.ftIw;~:!fl.ll:fi.M:llld1mllif!~:!miWili~illf~iiiW~m:::li::;illf;::::;:f@::::i~1~WUlti
Buildina &Safety 4002 Pri 235 125 500 Current Service Levels Onaoina
Proportionate allocation of office
equipment,computers &software
Code Enforcement
Code Enforcement
Buildin &Safe
Code Enforcement
Code Enforcement
Buildin &Safe
Buildin &Safe
Buildin &Safet
Code Enforcement
Code Enforcement
nt 2,195 1,306 1,277 2,000 Current Service Levels On 010.
ment 6,412 3,802 5,844 5,200 Current Serylce Levels On 010.
Onoolna
Onaoina
OnooinaCurrentServiceLevels
Current Service Levels
Current Service Levels Onooino
Current Service Levels
5,000
42,000
949
34,788
30,200 38,200 Current Service Levels Onooino
416 500 Current Service Levels Onoolno
143,864 166,000 Current Service Levels Ongoing
363,683 396,875 Current Service Levels Ongoing
930 1,000 Current Service Levels Ongoing
2,176 2,250 Current Service Levels Ongoing
2,000 Discretionary Ongoing
1,562 5,100 Discretionary Ongoing
21,800 27500 Current Service Levels OnQoina
8,561 11,500 Current Service Levels Onaolna
414,881 391,200 Current Service Levels Onooina
38,000 Dlscretionarv One-Time
19,339 25,000 Discretionarv Onooino
800 800 Dlscretlonarv 00.0010.0
485 2,500 Discretionarv Ongoing
7,148 8,200 Discretionary Ongoina
1,200 1,200 Discretionary Onaolna
700 1,500 Discretionary Onaolna
13,711 18,361 Dlscretlonarv Onooina
1,642 1,500 Discretionary Onoolna
2,371 3,100 Discretionarv Onaoina
1,452 1,975 Current Service Levels Onaoina
5,100 Discretionarv Onooino
16,969 29,600 Current Service Levels Onooino
38,500 48,800 Current Service Levels Onooino
58,167 56,000 Revenue Generatino Onooino
239,251 248,800 Current Service Levels Onooino
6,908 7,000 Current Service levels Onooino
143 1,200 Current Service levels Onooino
9,500 4,000 Current Service levels Onooino
31,485 35800 Current Service levels Onooino
679
288
180
156
2,644
2,117
3,100
2,954
46,999
381,011
660
96
29
500
545
405 3,191 638 4,000 Discretionary On 010.
930 1,217 1 110 1,400 Current Service Levels On 010.
2,572
1,998
2,102
3,800
1,703
3,533
39,375
10,550 1,476 2,380 99,593 Non-Discretionarv One-Time
47,084
1,400 1,100 8,400 10,700 Current Service Levels Onooino
238,734 237,175 247,174 255,400 Current Service Levels 00.0010.0
40,060 43,600 34,158 60,200 Non-Discretionarv 00.0010.0
530,442
108,453 120,360 88,708 150,000 Current Service Levels On oin
5,325 8,626
2,837
921 3,421
1,486 2,236
25,415 20,304
5,100 4,200
916 50,906
259,716 241,823
5,362 4,913
89 27
2,300 2,200
60,737 30149
iCe:::S=:-_+-l__--:3"'0;::5+_--:7...,,7.::0"'1+-::3:.:,O'''0;::0..p:C:=urr"'e"'n:=t-::S;::e:..:rv~lc"'e.::L:::e~ve"'l::.sfO"'n=o~ln"'__l
office
ftware
Technical Consultants
Other view resotratlon contractual
services
Minor SUPDlleslEQuipment
Mediation Services
Proportionate allocation of office
. ,comD\llers &software
Benefits for 2.0 FTE's
ices
ent
nt
Trainina
or 7.75 FTE's
Lellal Notice &Ads
Nature Preserve
Salaries &Benefits for Part-Time Staff
SuDDOrt
Land Lease from LA County for
Eastview Park
Printing &Binding
Palos Verdes Symphonic Band
Performance
Salaries &Benefits for 1.0 FTE's
Portable Toilet &Liohtino Rental
Salaries &Benefits for 4.5 FTE's
Mise Office EXDenses
Shakespeare bY the Sea Performance
Minor eouiDment and sUDDlies
office
eQuloment,comDuters &software
PVIC Giftshoo Resale Items
Proportionate allocation of office
eQuioment,comDuters &software
4003
4004
4004
4004
4004
4005
4006
4004
4004
5010
5010
5010
5010
5010
View Restoration
View Restoration
Code Enforcement
View Restoration
Geoloov
View Restoration
View Restoration
View Restoration
Recreation Administration
Recreation Administration
Recreation Administration
Recreation Administration
NCCP
Recreation Administration
Recreation Administra.tion 5010
Recreation Administration 5010
Recreation Administration 5010
Recreation Administration 5010
Recreation Administration 5010
Recreation Facilities 5030
Recreation Faclllties 5030
Recreation Faclllties 5030
Recreation Facilities 5030
Recreation Facilities 5030
Recreation FacUities 5030
Recreation Soeclal Events 5040
Recreation Soecial Events 5040
Recreation SDecial Events 5040
Recreation Soecial Events 5040
Recreation Soecial Events 5040
Recreation Special Events 5040
Recreation Special Events 5040
Recreation Special Events 5040
Recreation Special Events 5040
PVIC 5060
PVIC 5060
PVIC 5060
PVIC 5060
PVIC 5060
PVIC 5060
PVIC 5060
REACH 5070
REACH 5070
REACH 5070
REACH 5070
40f4 4-18