RPVCCA_CC_DM_2014_03_04_B_20140210_CC_MINS_ADJ_MTG_DRAFTDRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
FEBRUARY 10, 2014
The meeting was called to order at 6:00 P.M. by Mayor Duhovic at Pt. Vicente
Interpretive Center, 31501 Palos Verdes Drive West, notice having been given with
affidavit thereto on file. The meeting was immediately recessed into Closed Session and
was reconvened at 6:46 P.M.
City Council roll call was answered as follows:
PRESENT: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
ABSENT: None
Also present were: Carolynn Petru, Acting City Manager; Carol Lynch, City Attorney;
Michael Throne, Director of Public Works; Kathryn Downs, Deputy Director of
Finance/Information Technology (IT); Nicole Jules, Senior Engineer; Siamak Motahari,
Senior Engineer; Ron Dragoo, Senior Engineer; and, Carla Morreale, City Clerk.
Also present were the following: Shawn Ahmad, SA Associates; and Timothy Schaefer,
President, Magis Consulting Services.
FLAG SALUTE:
The Flag Salute was led by Acting City Manager Petru.
APPROVAL OF AGENDA:
Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the
Agenda, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
ABSTAIN: None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
None.
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NEW BUSINESS:
REGULAR BUSINESS:
RPV Infrastructure Management Workshop (Supports 2013 City Council Goal
No. 4, Public Infrastructure)
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting.
Acting City Manager Petru provided a brief historical overview of the City’s
infrastructure, including the pavement management program and storm drain and flood
protection program. She noted the purpose of the Infrastructure Management
Workshop meeting was to discuss an overall integrated plan for accessing and planning
for all components of the City’s infrastructure. She added that the Workshop would
include three parts: 1) A presentation regarding the results of the RPV Infrastructure
Report Card; 2) A presentation regarding the concept of developing an Infrastructure
Management Plan; and, 3) A discussion regarding Infrastructure Funding and
Financing. She then introduced Mr. Ahmad, the City’s engineering consultant, to make
a presentation on the Infrastructure Report Card.
Shawn Ahmad, SA Associates, provided a report regarding the City of Rancho Palos
Verdes’ 2013 Infrastructure Report Card, which was an independent review of the
current state of the infrastructure of the City. He explained that the Infrastructure Report
Card provides a high level assessment of the status of the following structural
categories: public buildings, park sites, trail system, storm water systems, sanitary
sewer system, Abalone Cove District Sewer System, Right of Way and Traffic Control
Devices, and Palos Verdes Drive South Landslide. He explained the assessment and
grading criteria used to evaluate the infrastructure.
Discussion ensued among Council Members, staff, and Mr. Ahmad.
Bob Nelson, Rancho Palos Verdes, provided a handout, RPV Sanitation Sewers
Condition, to the Council Members. He stated that the County of Los Angeles
Department of Public Works and the Sanitation Department has a contract with the City
and provided comments regarding the LA County Statement of Work reports from 2009
through 2013, which note that segments of the sewer system with critical issues have
been cleaned and sections with severe structural defects have been repaired or will be
scheduled for repair as part of the ongoing capital program. He added that of the 139
miles of City sanitary sewers, Los Angeles County Department of Public Works has
inspected 95 miles of the sanitary sewer system.
Discussion continued among Council Members, staff, and Mr. Ahmad.
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Barbara Gleghorn, Rancho Palos Verdes, stated that she the “A” rating of the trails in
the Preserve is not accurate, as the condition of the trails has deteriorated over time.
She added that the Sierra Club conducts periodic night hikes in Preserve and they have
reported the illegal use of the trails at nighttime by some bike groups, which causes
damage to the Preserve. She added the Ailors have returned to assist with the Land
Conservancy due to their concerns with the trails.
Director of Public Works Throne provided an overview of the Infrastructure Management
Plan (IMP). He stated that an IMP is more than a Capital Improvement Program since
there is financial modeling factored in to manage the plan over multiple decades. He
added that the IMP is an integrated framework of information and data regarding the
detailed assessment of the condition of the City’s infrastructure; future activities
(including replacement, rehabilitation, restoration, maintenance functions, and
operational costs); a financial component including available funding and desired
funding; and a work program. He explained the benefits of having an IMP as it provides
a roadmap for the City and allows for the prioritization of expenditures and provided an
overview of the recommended next steps for Council’s consideration.
RECESS AND RECONVENE:
Mayor Duhovic called a brief recess from 7:51 P.M. to 8:09 P.M.
Discussion ensued among Council Members and staff.
Ned Vaughn, Rancho Palos Verdes, stated that if the Council decides to issue a
Request for Proposals for the IMP, he noted the goal of the Plan would be to develop a
comprehensive approach to the aggregate needs of the City. He suggested that
instead of making the expenditures for the study, the expenditure should be applied to
addressing the actual need. He expressed a concern in developing a plan to address
needs over decades since technology changes and policy desires change over time.
He suggested the Council consider the interest value of the money expended on an IMP
vs. actual repair of the needs.
Acting City Manager Petru introduced Mr. Schaefer, the City’s financial consultant, to
present information regarding Infrastructure Funding and Financing.
Timothy Schaefer, President, Magis Consulting Services, provided a report regarding
the City’s infrastructure funding and financing options. He presented a brief synopsis of
the City’s historical financial information to allow for a background to the presentation
and discussion. He noted by implementing the IMP, the City can better identify long-
term requirements and methodically develop the funding resources to match. He
summarized the iterative process for Council’s consideration would include the
following: review of the 2013 Infrastructure Report Card with periodic updates;
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implementation of the IMP with regular updates; evaluation of the General fund reserve
levels and earnings; adjustments to the reserve funding plan; integration of the 5-year
CIP budget and CIP plan; with the Council deciding if the City should borrow money for
a project or pay cash. He provided concluding remarks regarding Council’s
consideration of the decisions to be made regarding funding or the financing of
infrastructure projects.
Discussion ensued among Council Members, Mr. Schaefer, City Attorney Lynch, and
staff.
Councilman Knight moved, seconded by Councilwoman Brooks, to receive and file the
presentation on infrastructure.
Without objection, Mayor Duhovic so ordered.
Councilman Knight moved, seconded by Councilwoman Brooks, to direct staff to gather
existing reports and data and present the information regarding all eight categories
included in the 2013 Infrastructure Report Card, including the identification of gaps in
data, to Council by April 15, 2014.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich, and Mayor Duhovic
NOES: None
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS:
The following items were raised by Council Members as future agenda items:
None.
CITY COUNCIL ORAL REPORTS:
Mayor Duhovic moved, seconded by Mayor Pro Tem Knight, to defer this item to the
next regular meeting.
Without objection, Mayor Duhovic so ordered.
CLOSED SESSION REPORT:
City Attorney Lynch reported on the following Closed Session items: 1) With respect to
the potential litigation against the City regarding Green Hills Memorial Park, a report
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was given, direction was given to staff, but no official action was taken, with all Council
Members present; 2) With respect to the items under the Potential Initiation of Litigation,
on the first item regarding the removal of a tree, the Council voted unanimously, with
Council Member Campbell absent at that point, to allow the applicant to pay for the cost
of the removal and the City would pay for the cost of the abatement warrant; and with
respect to the Crownview Drive property the Council voted unanimously, with all Council
Members present, to establish deadlines for the property owner to obtain permits from
the City to complete construction on the house.
ADJOURNMENT:
At 9:52 P.M., Mayor Duhovic adjourned the meeting to an Adjourned Regular Meeting
to be held at 6:00 P.M. on February 18, 2014 at Hesse Park to conduct interviews of the
first group of applicants for the Planning Commission.
.
____________________
Mayor
Attest:
___________________
City Clerk
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