RPVCCA_CC_SR_2014_02_18_D_LA_County_Agmt_Household_Hazardous_&_Electronic_WasteCfTYOF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS ii))
FEBRUARY 18, 2014
HOUSEHOLD HAZARDOUS AND ELECTRONIC WASTE
COLLECTION PROGRAM SITE LIABILITY AGREEMENT
WITH COUNTY OF LOS ANGELES
CAROLYNN PETRU, ACTING CITY MANAGE~
Lauren Ramezani, Sr. Administrative Analyst '-Ai--
RECOMMENDATION
Authorize the Mayor and City Clerk to execute the attached Household Hazardous and
Electronic Waste Collection Program Site Liability Agreement with the County of Los
Angeles and County Sanitation District No. 2 of Los Angeles County.
BACKGROUND
On Saturday, May 10, 2014, the City of Rancho Palos Verdes (RPV) will be co-hosting its
annual Household Hazardous Waste and Electronic Waste (HHW/E-Waste) Round-Up at
the City Hall/City Yard facility sponsored by the Los Angeles County Department of Public
Works and the County Sanitation District No. 2.
DISCUSSION
Since 1996, these City-held round-ups have been an excellent and convenient
opportunity for residents of RPV and neighboring cities to properly dispose of household
hazardous waste and electronic waste material. The attached agreement will hold-
harmless the City of RPV against any liability claims that may result from the HHW/E-
Waste round-up activities taking place on City-owned property, and shifts the liability to
the County of Los Angeles. The County has also provided a certificate of self-insurance.
The agreement has been reviewed and approved by the City Attorney's office.
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HHW Agreement
February 18, 2014
Page2
Staff plans to publicize this free event via the City newsletter, City website, list serv/
breaking news announcements, Channel 33, haulers newsletters/billing inserts, and press
releases to local papers. Staff has also contacted the neighboring cities, and the County
will place ads in local newspapers. This is one of the City's continued efforts in
implementing its Source Reduction and Recycling Element (SRRE) programs.
FISCAL IMPACT
There will be a cost of approximately $2,000-$3,000, which includes: City staff time
organizing and publicizing this event and maintenance workers time preparing the Civic
Center's City Yard area prior to this roundup. These expenditures are already budgeted
in the Waste Reduction Fund, therefore no further budgetary action is necessary.
Attachments: Agreement
Certificate of Self-Insurance
W:\LAUREN\STAFFRPnREFUSE\2014\HHW-E waste roundup 2014.docx
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COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM SITING LIABILITY AGREEMENT
This Agreement is made and entered into this __ day of , 2014,
by and between the COUNTY OF LOS ANGELES, (hereinafter referred to as "County"),
County Sanitation District No. 2 of Los Angeles County (hereinafter referred to as
"District"), and the City of Rancho Palos Verdes (hereinafter referred to as "Owner").
Whereas, the County and District have agreed to co-sponsor a Household
Hazardous and Electronic Waste Collection Event ("Roundup") fo provide Los Angeles
County residents an environmentally safe means and place to dispose of household
hazardous waste.
Whereas, the County and the District have entered into that certain Household
Hazardous .Waste Collection Agreement dated February 1, 1992 (the "County-District
Agreement), which sets forth the obligations of the County and the District in connection
with Household Hazardous Waste Collection Events such as the Roundup.
Whereas, Owner desires to support this worthwhile project by offering use of its
property located at Rancho Palos Verdes City Hall/City Yard, 30940 Hawthorne Boulevard,
Rancho Palos Verdes, for the Roundup. The Roundup is scheduled for May 10, 2014.
NOW, THEREFORE, County, District, and Owner agree as follows:
Article 1. DEFINITIONS
Household hazardous waste includes, but is not limited to, pesticides, cleaning solvents,
automotive fluids, waste oil, paint and related products, hobby and art chemicals, batteries,
and similar items. Electronic waste includes, but is not limited to computers, printers,
cables, televisions, VCRs, stereos, and similar items.
Article 2. USE OF PROPERTY
Owner agrees to permit County, District and their agents, employees and waste
collection contractors to use Owner's property located at Rancho Palos Verdes City
Hall/City Yard, 30940 Hawthorne Boulevard, Rancho Palos Verdes, beginning
May 9, 2014, at 8 a.m. to prepare for the Roundup and to conduct the Roundup to be held
on May 10, 2014. The Roundup will be scheduled, advertised, and available to the public
between the hours of 9 a.m. and 3 p.m. on May 10, 2014, although household hazardous
and electronic waste may be accepted as early as 8 a.m. and as late as 4 p.m.
Page 1 of 3
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Owner agrees to permit the County and District to use the area where the Roundup
is held for a reasonable time, not to exceed 24 hours following termination of the Roundup
on May 10, 2014, by 4 p.m., to package and remove all collected hazardous,
nonhazardous, and electronic waste from Owner's property. Limited rental equipment such
as fork lifts, etc., may be left at Owner's property until pick up by the rental company no
later than the second work day of the week following the Roundup. The County and District
will store such equipment away from traffic areas, approved by the Owner, until picked up
by the rental company. The Owner shall not be responsible for any loss, damage or
liabilities arising out of the use or storage of such rental equipment.
Owner further agrees to provide such use of its property to the County and District
without compensation.
Article 3. COUNTY AND DISTRICT'S RESPONSIBILITIES:
A. County is a self-insured agency and shall provide Owner a Certificate of
Self-Insurance.
B. County agrees to release, indemnify, defend, and hold harmless Owner, its partners,
employees, officers, and agents against any and all liability and expense, including defense
costs and legal fees and claims for damages, including but not limited to, bodily injury,
death, personal injury or property damage, arising out of or associated with the use of
Owner's property for the purposes of the Roundup, including but not limited to the acts or
omissions of County or District's contractors in conducting the Roundup, except to the
extent caused by an act or omission of Owner or its officers, employees or agents.
C. County and District agree to comply with all applicable Federal, State, and local laws
in conducting the Roundup, and in packaging, removing, and disposing of all waste
collected.
D. County and District agree to remove and clean up any spill or other release of
hazardous, non-hazardous waste, or electronic waste resulting from the Roundup and
restore affected site facilities to their original condition.
E. County and District agree to provide all overnight security and protection
personnel/services necessary for the County's, District's, and their contractor's
equipment/supplies that are stored on the Owner's property prior to or following the
Roundup, until such time that all such equipment/supplies are removed from the Owner's
property.
F. The responsibilities of the County and the District to each other with regard to the
Roundup are governed by the County-District Agreement, which shall remain in full force
and effect which is not intended to be superseded by this Agreement.
Page 2 of 3
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective officers, duly authorized, by COUNTY SANITATION DISTRICT NO. 2
LOS ANGELES COUNTY on , 2014, and by the COUNTY
OF LOS ANGELES on , 2014, and by the OWNER on
--------' 2014.
ORIGINAL APPROVED AS TO FORM:
COUNTY SANITATION DISTRICT No. 2
OF LOS ANGELES COUNTY
By~~~~~~~~~~~~
Chief Engineer and General Manager ,,
LEWIS, BRISBOIS, BISGAARD & SMITH, LLP
District Counsel
APPROVED AS TO FORM:
JOHN F. KRATTLI
County Counsel
By~~~~~~~~~
Deputy
APPROVED AS TO FORM:
(OWNER COUNSEL)
By~~~~~~~~~-
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COUNTY OF LOS ANGELES
By~~~~~~~~~~~-
Di rector of Public Works
City of Rancho Palos Verdes
Print Name
Title
Page 3 of 3
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COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
"To Enrich Lives Through Effective and Caring SeNice"
GAIL FARBER, Director
February 6, 2014
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
900 SOUTH FREMONT A VENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
http://dpw.lacounty.gov
Rancho Palos Verdes, CA 90275-5351
Dear Site Owner:
COUNTYWIDE HOUSEHOLD HAZARDOUS AND ELECTRONIC
WASTE COLLECTION PROGRAM
SITE LIABILITY AGREEMENT
CERTIFICATE OF INSURANCE
ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE: EP-3
Please accept our certification that self-insurance will apply with respect to the liabilities
assured by the County under the subject agreement. This coverage is in effect only
for the dates and locations specified in the certificate. You must report any
claim or demand immediately in order not to jeopardize your coverage.
Please do not hesitate to call the County of Los Angeles, Chief Executive
Office, Risk Management Operations at (213) 351-5354 if you need further
information.
Sincerely,
GAIL FARBER
Director of Public Works
PAT PROANO
Assistant Deputy Director
Environmental Programs Division
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COUNTY OF LOS ANGELES: CERTIFICATE OF SELF-INSURANCE
County Department or Agency:
Subject Agreement or County
Program Name:
Event Location:
Date(s) of Event:
County Program Coordinator:
The Col!lrltY is .
its appointed a
or malice) unde
Articles 1 and 2
and automo.bjle lia
Any questions conce
Risk Management Brarich,
concerning this Ag1Leeme
Board of Supervisors, at the
Room 383, Los Angeles, C
For further information, or in
Certified by:
Laurie Milhiser
Assistant Chief Executive Officer
Coverage Effective:
Date Issued:
LM:LP
SG
County of Los Angeles Department of Public Works
Household Hazardous and Electronic Waste Collection
Program Site Liability Agreement
Rancho Palos Verdes City Hall/City Yard
30940 Hawthorne Blvd., Rancho Palos Verdes, CA. 90275
May 10, 2014
25
E b,1 ''"'"'th c' t f I .. .. ... , '·'""$",. e ... ,9un y o ctie~ to self-fund its financial obligations
)frtr is !Jmjted·tc:i, .. aQct determined solely ~t fperM;ifti9d by ;$tlaf(~\l&aw. 11 , i ·lit ! . i', .• .
ly ~f d 1dtj~~ '1ot ~ff~~ ;~~ ~xpar:ic!tany of
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hga~10 r r~la~1qn§lillP exists or will
i 1 of . alos Verdes.
e Cdillnty and
aud, corruption
apter 5.32, and
s include general
e filed in writing
Hahn Hall of Adm
hief Executive Office,
354. Claims for damages
Exeq;J:Jtive Office of the
500' West Temple Street,
cllinl l"i.}g: a. r 1 ··
"'" IP of Los Angeles, Chief Executive Office
Risk Management Branch, Risk Management Operations
3333 Wilshire Blvd, Suite 820, Los Angeles, CA 90010
Phone: (213) 351-5354 Fax: (213) 252-0404
May 09, 2014, to May 10, 2014
February 06, 2014
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