RPVCCA_CC_SR_2014_02_18_03_Goal_Setting_Exercise_ConclusionCITY OF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
CAROLYNN PETRU, AICP, ACTING CITY MANAGER@)
FEBRUARY 18, 2014
SUBJECT: CITY COUNCIL GOAL-SETTING EXERCISE
Project Manager: Kit Fox, AICP, Senior Administrative Analys ~
RECOMMENDATION \:)/
Conclude the City Council goal-setting exercise by approving the Mission Statement,
Vision Statement, Core Values Statement and 2014 City Council Goals and Priorities.
BACKGROUND
On January 8, 2014, the City Council began the goal-setting exercise facilitated by
Dr. Allan Colman of The Closers Group, LLC. Additional sessions of this exercise were
held on January 21, 2014, and February 4, 2014. The concluding session now set for
tonight's meeting.
DISCUSSION
At the January ath and 21st meetings, the City Council reviewed and drafted a Mission
Statement, Vision Statement and Core Values Statement. The City Council also began
the process of prioritizing goals for 2014 at these previous meetings. Included in tonight's
report are the items reviewed at all these previous meetings, including:
• Draft Mission Statement
• Draft Vision Statement
• Draft Core Values Statement
• Draft 2014 City Council Goals
As a part of this exercise, the City Council also undertook the reorganization of the current
2013 list of goals and priorities into a draft 2014 list of City Council priorities. This involved
consolidating the ten (10) priority areas on the 2013 list into six (6) priority areas on the
draft 2014 list, as well as eliminating and redistributing some tasks amongst the new
priority areas. A copy of this draft 2014 priorities list-revised based upon previous City
Council discussion and updated by Staff-is attached to tonight's report as well. This list
is intended to complement the 2014 City Council Goals.
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MEMORANDUM: City Council Goal-Setting Exercise, Session 4
February 18, 2014
Page 2
At this point, the task for tonight's session is to complete the exercise by reviewing and
approving the draft Mission, Vision and Core Values statements, as well at the draft City
Council goals and related list of priorities.
CONCLUSION
In conclusion, Staff recommends that the City Council conclude the goal-setting exercise
by approving the Mission Statement, Vision Statement, Core Values Statement and 2014
City Council Goals and Priorities.
Attachments:
• Revised Program Outline for the Strategic Actions Road Map
• Draft 2014 City Council Priorities
M:\Policy lssues\2014 Council Goals & Priorities\20140218_CityCouncilGoalSetting_StaffRpt.docx
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, FEBRUARY 18, 2014
1. What you already have:
• General Plan (pending update in 2014);
• Vision Statement;
• Core Values Statement;
• City Goals and Priorities, January 15, 2013 and updated version, January 8,
2014;
• Council Leadership Training Summation, October 5, 2013; RPV Major Tasks
List -Draft for 2014;
• Civil Grand Jury Report;
• Summaries of City staff actions completed, underway or pending; and,
• Matrix Report
2. The process:
Session 1: January 8, 2014 -
Draft Mission Statement To -
6 Priority Segments To -
Discussion of each segment To -
Preliminary Action Priorities for each segment To -
Session 3: February 4, 2014-
Remainder of 6 Priority Segments To -
Discussion of each segment To -
Preliminary Action Priorities for each segment To -
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, FEBRUARY 18, 2014
Draft Mission Statement for City Government
The City of Rancho Palos Verdes is dedicated to providing its
residents, businesses and visitors with exemplary municipal
governance and services, while preserving our low-density, low-tax
and semi-rural character, inclusive of our natural resources and open
space, thereby enhancing the quality of life.
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, FEBRUARY 18, 2014
Draft Vision Statement
To achieve the highest quality of life in Rancho Palos Verdes by
honoring the vision, principles and goals of the City's founders, as
identified in the General Plan, while adapting to future needs,
challenges and opportunities.
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, FEBRUARY 18, 2014
Draft Core Values Statement
The primary purpose of this City government is to provide excellent,
professional and high-quality municipal service.
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PUBLIC SAFETY AND TRAFFIC CONTROL
Priorities include:
1. Continue with focus on crime prevention (top priority from 2013 City Goals)
Response by:
Assigned to:
Report to City Council on options to enhance crime
prevention programs by April 15, 2014
City Manager's Office
2. Continue forging close City relationships with Sheriff's Department (top
priority from 2013 City Goals)
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3. Create joint powers agency for emergency management for the Peninsula
(2013 City Goals)
Response by:
Assigned to:
Report to City Council on process to form a JPA or
alternative by May 31, 2014
City Manager's Office
4. Ambulance service on the south side of the City.
Response by:
Assigned to:
Pg.5
Report to City Council on options to establish an
ambulance "station" on the south side of the Peninsula
by August 31, 2014
City Manager's Office
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INFRASTRUCTURE
Priorities include:
1. Infrastructure funding and alternatives (2013 Council Goals)
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Pg.6
Response by: Quarterly updates and 2 wells per fiscal year in
accordance with approved and budgeted capital
improvement plan
Assigned to: Public Works Department
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CITIZEN INVOLVEMENT AND PUBLIC OUTREACH
Priorities include:
1. Continue citizen involvement in infrastructure goal-setting process (2013
City Council Goals)
Response by: Present Infrastructure Management Plan to City Council
by December 16, 2014
Assigned to: Public Works Department and City Manager's Office
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc. (2013
City Council Goals)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
Pg. 7
academy, etc.)
Response by:
Assigned to:
On-going throughout 2014
All Departments (City Manager's Office to lead)
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GOVERNMENT EFFICIENCY, ACCOUNTABILITY, FISCAL
CONTROL, TRANSPARENCY AND OVERSIGHT
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager
search.
Response by: Work with Subcommittee to present contract for
executive search firm for City Council approval by April
1,2014
Assigned to: City Manager's Office/Human Resources
2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations)
Response by: Present Matrix Report update to City Council on March
18, 2014, and conduct follow-up session with JPIA on
April 29, 2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff.
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (Matrix and 2013 City Goals)
Rebidding of contracts (large -City Att'y, IT, etc.)
Response by: August through December 2014
Pg.8
Assigned to: City Manager's Office and Finance/IT Department
Public Works Actions
Transparency Enhancements
City Clerk
Human Resources
Community Development
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PARKS AND RECREATION PROGRAMS
Priorities include:
1. City trail system enhancement (2013 City Goals)
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
2. Implementation of on-line access to recreation programs and space rentals
(Matrix).
Response by:
Assigned to:
Complete "go-live" for Active.Net by May 2014
Recreation & Parks Department
3. Continue with shared use of PVPUSD & City Facilities (2013 City Goals)
Response by: City recreation programs to be available at Peninsula
High pool and Miraleste Intermediate gym by May 2014
Assigned to: Recreation & Parks Department
4. Continue with evaluation of city recreation programs, sustainability
of/demand for programs (2013 City Goals)
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
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INTERGOVERNMENTAL ISSUES
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April
2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in
Peninsula overflights or reduction in altitudes that would adversely impact
Pg.10
City residents.
Response by:
Assigned to:
On-going throughout 2014
Finance/IT Department (transition to Community
Development Department in March 2014)
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RANCHO PALOS VERDES CITY COUNCIL
2014 PRIORITIES (DRAFT)
Revised and Re-Adopted {DA TE}, 2014
1) PUBLIC SAFETY AND TRAFFIC CONTROL
• Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the
public, Neighborhood Watch (Score= 14)
• Forae Closer City Relationship with Sheriffs Department: Improve
communication with leadership at the Lomita Sheriffs station (Score = 9)
• Increase Sheriffs Presence on South and West Sides of the City: Consider
creation of Sheriffs Department substation on City property, possibly
including a base for ambulance service (Score = 6)
• Review Sheriffs Department's Allocation of Assets: Promote better focus the
Department's efforts in the City (Score = 5)
• Notification of Public Safety Issues: Formalize system to notify City Staff of
public safety issues, review communications policy and guidelines (Score = 5)
• Explore Joint Powers Agency for Emergency Management for the
Peninsula: Pre-arrangements to share resources during natural disasters
(i.e., wildfire, earthquake, tsunami, flooding, etc.) and for other hazards
(Score= 4)
• Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed
warning signs/units, target perceived erratic driving related to Marymount
College (Score = 3)
• Palos Verdes Drive East Safety: Improve roadway safety (Score = 2)
• Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor
vehicles (Score= 2)
2) INFRASTRUCTURE
• San Ramon Canyon Stabilization: Solicit financial support from the City &
County of Los Angeles and present financing alternatives (Score = 12)
• Infrastructure Funding: Consider a full range of funding options (Score= 12)
DRAFT 2014 City Council Priorities rev. t#f./##1./14
Page 1 of 8
3-13
• Western Avenue Commercial Corridor: Evaluate & integrate existing Western
Avenue specific plans, SCAG grant proposal, City Municipal Code and other
programs for future discussion and goal-setting; improve aesthetics of City
"gateway"; SCAG grant status tentatively agendized for 1/17/12 meeting (Score=
10)
• SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety
of electrical lines; follow up on implementation of AB 66 (Score = 9)
• Portuguese Bend Landslide. Abalone Cove Landslide and Altamira
Canyon: Roadway maintenance, dewatering wells (Score= 6)
• Citywide Sewer Maintenance: Review maintenance program, schedule and
projects (Score = 6)
• Citywide Storm Drain Maintenance: Review maintenance program, schedule
and projects (Score = 5)
• Energy Audit of City Facilities: Provide update of grants and completed
projects (Score= 3)
• CalWater Facilities within Portuguese Bend Community: Meet with CalWater
to ensure the safety of water lines and other infrastructure in active landslide
area (Score= 1)
• Cell Sites in Public Right-of-Way: Explore options to provide better visual
screening (Score = 0)
• Citywide Street Maintenance: Review street maintenance program (Score =
Unk)
3) CITIZEN INVOLVEMENT AND PUBLIC OUTREACH
• Increase Citizen Involvement in Infrastructure Goal-Setting & Planning:
Review "lessons learned" from past projects, need more direct Staff outreach to
residents and businesses, identify instances and plans to deal with deferred
maintenance of facilities (Score = 12)
• Evaluate City Recreation Programs: Review the current types of recreation
programs offered to the public (Score = 2)
• Public Outreach Program: Develop and implement a comprehensive program
for 2013 to familiarize residents about City services, resource information
available, public participation opportunities, fiscal and management
accountability, and frequently asked questions.
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 2 of 8
3-14
4) GOVERNMENT EFFICIENCY, ACCOUNTABILITY, FISCAL CONTROL,
TRANSPARENCY AND OVERSIGHT
• Evaluate "Core" City Services: What services do citizens really want from the
City? (Score = 11)
• Full Transparency of Financial Information: Improve public access to City
financial information (Score = 10)
• Improve Organizational Efficiency: Run a "tight ship," conduct performance
audit of City staffing & programs, analyze "needs" vs. "wants," consider
increased use of volunteers (Score = 10)
• Conduct a Business Survey: Staff to prepare a survey, with the assistance of
the Chamber of Commerce or other organizations with similar experience and
expertise, to assess what the City can do for businesses and how can the
City be a better partner with businesses. (Score= 4)
• Council Liaison to Advisory Boards: Consider whether each City advisory
board should have a designated City Council liaison (Score= 4)
• Review of Existing Contracts/Consultants: Review all contracts and consider
formal bid process, review City's use of consultants, ensure that consultant
work product is actually used, review IT/PV on the Net (Score= 3)
• Evaluate Development Review Process : Review fees, expand lower-level
decision making, streamlined review processes, etc. (Score= 3)
• Create a City Business Forum: Include City Council and Staff (Score= 1)
• Evaluate View Restoration Process: Re-evaluate ordinance and procedures
(Score= 1)
• Evaluate Employee Compensation: Review salary, benefits & pension
(Score= 0)
• RPV Chamber of Commerce: Focus on developing RPV businesses, possible
"subset" of existing Peninsula Chamber of Commerce (Score = 0)
• Update the Committee's Memorandum to the Citv Counci l dated April 25.
2012 and titled "Calculation of the City's Unfunded Pension Liability":
Receive the 2012 CalPERS Actuarial Valuation Report, update the
Committee's Memorandum to the City Council dated April 25, 2012 and
titled "Calculation of the City's Unfunded Pension Liability", and consider
any other pension related issues which City Council may direct [completed
2/4/14, moved to list of completed items (p. 6)]
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 3 of 8
3-15
• Conduct a competitive bid process for banking services. [on agenda to be
completed 2/18/14, moved to list of completed items {p. 6)]
• Implementation of the recommendations made by NexLevel regarding IT
(including formalizing a Strategic Plan, installation of a help-desk incident
tracking & metric system and conducting quarterly internal IT meetings with
departments).
• Conducting the competitive process for all IT services.
• Implementation of the replacement accounting system (replacement was
high-priority recommendation by Management Partners in 2008 .
5) PARKS AND RECREATION PROGRAMS
• Shared Use of PVPUSD & City Facilities: Coordinate with the school district
to share active recreation facilities (Score = 11)
• Trail System Enhancement: (Score = 9)
6) INTERGOVERNMENTALISSUES
• Monitor Actions by the State of California and County of Los Angeles: Staff
to proactively inform the Council of actions by the State Legislature or State
agencies or the County that may adversely impact the City or our residents
(examples: unfunded mandates, tax/revenue changes).
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 4 of 8
3-16
ITEMS REMOVED BY COUNCIL AT JANUARY STH MEETING:
• Eastview School District Issue: Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score=
2)
• Ponte Vista Project in San Pedro: Monitor and evaluate development
proposal for Ponte Vista site, focus on traffic impacts (Score = 5)
ITEMS REMOVED BY COUNCIL AT FEBRUARY 4TH MEETING:
• County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify issues
to be addressed, encourage LA County Sanitation Districts to complete work (Score
= 1)
• Western Avenue Improvement: City "gateway," improve aesthetics (Score= 7)
DRAFT 2014 City Council Priorities rev. tt#./'##114
Page 5 of 8
3-17
COMPLETED GOALS or TASKS SINCE 2012:
City Dog Park -The temporary dog park was constructed at Point Vicente
Park/Civic Center and officially opened on November 8, 2012. The City will
continue to support a regional dog park location.
City Skate Park -Completed, due to the construction of a Peninsula-
serving skate park in San Pedro at Peck Park, scheduled to open Summer
2014.
City Dog Beach -The trial period and Council policy action was completed.
Peninsula-Wide Park Support of City Parks -Staff outreach was part of the
Dog Park and Skate Park discussions with Peninsula cities.
Overview of Current Business Environment-Staff {Rojas) presentation to
Council March 6, 2012.
Review City Fees -Completed review of fees and staff {Rojas) covered in
presentation to Council on March 6, 2012.
Evaluate Business Fees -Completed also on March 6, 2012.
Streamline Business Openings -Completed also on March 6, 2012.
Zero-Based Budgeting -Expanded menu of discretionary funding items for
Council budget workshop June 19, 2012.
Support of Local Businesses -Completed with presentation March 6, 2012.
Enhance General Fund & CIP Reserves -Presented to Council June 19,
2012.
Prepare a Fiscal Health Statement-Presented FAC statement to Council
on January 15, 2013.
Evaluate City Tree Review Process -Revisions presented by Community
Development and approved by Council on October 1, 2013.
Analyze various methods of generating revenues for the City -Completed by
FAC in 2013.
Update the Committee's Memorandum to the City Council dated April 25, 2012
and titled "Calculation of the City's Unfunded Pension Liability" -Presented to
City Council on February 4, 2014.
Conduct a competitive bid process for banking services -Completed and
presented to City Council on February 18, 2014.
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 6 of 8
3-18
The following goals were not included on the final adopted list because
they are already under review or scheduled on the Tentative Agenda:
• Civic Center Master Plan: Staff to present all information about the
Civic Center project prepared to date to the City Council and the public
within 60 days; City Council may then refer to PC and/or FAC for
recommendations. (Completed with City Manager Report presented
on February 21, 2012, regarding the update to the Civic Center
Master Plan page on the City's website)
• Sheriff's Department Community Outreach: Consider Deputies'
attendance at HOA meetings (On going, the Lomita Sheriff's Station
continues to make its personnel available to attend HOA meetings
upon invitation)
• Monitor Traffic Safety Commission Activity: Review & evaluate
effectiveness of flashing lights at crosswalks
• Animal Control: Review contract with County Animal Control,
trapping of wild/nuisance animals and road-kill disposal
• Review Fire Protection Services: Ensure weed abatement is sufficient
on City's open space properties
• Rancho LPG Butane Tanks in San Pedro: Reconsider position on the
removal of tanks (On going, continue to monitor this facility in the
Border Issues Status Report)
• Terranea Resort: Evaluate fees and process for use of City Hall for off-
site Parking
• Current Park Improvement Initiatives : Provide City Council overview of
status of current projects (i.e., Lower Hesse, Grandview, Abalone Cove
grant, ADA upgrades, etc.)
• Status of Redevelopment Agency: Staff to brief City Council on status of
RDA in light of recent State Supreme Court decision (On going, the
dissolution of the Successor Agency to the RDA will be on-going
through 2014 and into 2015, with the most recent update provided to
the Successor Agency Board on December 3, 2013)
• Beautification (Recycling) Grant Program: Reinstate the
Beautification (Recycling) Grant Program, review City policy, consider
disbursement on basis of best use/need, possibly focus on
Hawthorne Boulevard or other major corridors.
DRAFT 2014 City Council Priorities rev. tt#/tt#/14
Page 7 of 8
3-19
• Temporary Non-Commercial Banner Program: Re-evaluate
aesthetics of current banner sign "backdrops" (Completed with City
Council approval of revised banner policy on September 18,
2012)
• Aircraft Noise Impacts: Monitor FAA airspace proposal for Long
Beach airport, monitor helicopter flight paths from Torrance airport;
Monitor FAA airspace proposal for Long Beach Airport, monitor
helicopter flight paths from Torrance Airport and LAX, participate in
upcoming workshops and meetings regarding the SOCAL
Metroplex OAPM process to emphasize the importance of avoiding
any increase in Peninsula overflights or reduction in altitudes that
would adversely impact City residents, and monitor potential
Congressional/FAA action on helicopter activity and altitudes
throughout LA County.
• Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations
and alternatives; tentatively agendized for 4/3/12 meeting (Completed
with report to City Council on April 17, 2012)
• Public Feedback via City Website: Revise City website to provide
enhance opportunities for public feedback, opinion surveys, etc.
• Town Hall Meetings: Consider establishing a regular schedule of "town
hall"-style meetings
• Regular City Council Meetings: Reduce duration of meetings, length of
Staff reports (Completed with implementation of the revised City
Council Rules of Procedure on May 29, 2012)
DRAFT 2014 City Council Priorities rev. tt#l##/14
Page 8 of 8
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