RPVCCA_CC_SR_2013_02_19_01_Stand-Up_Ceremony_Fees_At_Founders_ParkDate:
Subject:
Location:
PUBLIC HEARING
February 19,2013
Stand-Up Ceremony Fees at Founders Park
One Trump National Drive
1.Declare the Hearing Open:Mayor Brooks
2.Report of Notice Given:City Clerk Morreale
3.Staff Report &Recommendation:Senior Administrative Analyst Waters
4.Public Testimony:
Appellant:N/A
Applicant:N/A
5.Council Questions:
6.Rebuttal:
7.Declare Hearing Closed:Mayor Brooks
8.Council Deliberation:
9.Council Action:
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MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYNN PETRU,INTERIM DIRECTOR~
RECREATION &PARKS
FEBRUARY 19,2013
STAND-UP CEREMONY FEES AT FOUNDERS PARK
CAROLYN LEHR,CITY MANAGERQ.9-
Staff Coordinator:Matt Waters,Senior Administrative Analyst,Department of Finance
&Information TechnOIO gy@
RECOMMENDATION
ADOPT RESOLUTION NO.2013 _;A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES ESTABLISHING A FEE SCHEDULE FOR THE
ADMINISTRATION OF SMALL,STAND-UP CEREMONIES AT FOUNDERS PARK.
DISCUSSION
In April 2011,the City entered into an 18-month agreement with VH Properties (Trump
National),by which City Staff would manage rentals at Founders Park.These rentals
are a maximum of three hours in duration and limited to one-hundred people.This
agreement expires on March 17,2013.
On September 18,2012,the City Council extended the City's existing agreement with
Trump National for continued management services of rentals at Founders Park.
Based on repeated requests from the public,the City Council also approved an
expansion of Founders Park rentals to include separate arrangements for small,stand-
up ceremonies.These smaller rentals will be limited to a maximum of fifteen people
and one hour in duration.These "stand-up"ceremonies are intended to be informal in
nature and would occur without any involvement of Trump National's event planning
staff.Rules for stand-up ceremonies would be similar to those in effect for the three
hour events,i.e.:no photography on Trump property,shall not include use of Trump
National's indoor facilities with the exception of the public restroom,and guest parking
shall be in the public parking lot to the east of the clubhouse.In addition,bringing in
chairs,props,etc.would be prohibited.
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STAND-UP CEREMONY FEES AT FOUNDERS PARK
February 19,2013
Page 2
The availability of short "stand-up"ceremonies addresses the frequent request of
residents and non-residents alike for a location to have a cliff side ceremony for small
groups at a more reasonable price.The fee proposed for this one hour event,with one
staff person present is $216.00 with an additional $175.00 refundable security deposit
and event insurance which currently is about $81.00.The facility permit fee,which was
approved at the September 18,2012 Council meeting,is aligned with existing costs for
three-hour "sit-down"ceremonies at Founders Park.The cost of a City Facility Permit
for a three-hour wedding at Founders Park is $420.00.The rental time for a one-hour
stand-up wedding,is one-third as long and therefore costs one-third as much-$140.00.
The staff supervision fee covers the projected cost of Recreation Part-time staff to
coordinate the event and be present at the ceremony.
Breakdown of Fee Schedule (Small Stand Up Ceremonies)
Resident/Non Resident
RPV Staff Supervision $76.00
City Facility Permit $140.00
TOTAL EVENT PRICING $216.00
The City Council is required to conduct a public hearing in order to adopt this new fee.
Noticing requirements have been satisfied,as required by state law.
FISCAL IMPACT
The fiscal impact is unknown because this is a new program.The $216.00 fee for small
stand-up ceremonies covers the staff time for coordination and management of stand-
up ceremonies at Founders Park,and also contributes to operational costs of park
facilities.Therefore,there will be no adverse impact on the City's General Fund.
Attachments:
Resolution 2013-
September 18,2012 Staff Report,Management of Rentals at Founders Park
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RESOLUTION NO.2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,ESTABLISHING A FEE SCHEDULE FOR THE
ADMINISTRATION OF SMALL,STAND-UP CEREMONIES AT
FOUNDERS PARK
WHEREAS,the City of Rancho Palos Verdes has an agreement with Trump National
Golf Club for the management of rentals at Founders Park;and,
WHEREAS,City staff have received repeated requests from the public for small,
informal ceremonies at Founders Park;and,
WHEREAS,the City of Rancho Palos Verdes approved small,"stand-up"ceremonies
limited to a maximum of fifteen people and one hour in duration on September 18,2012 as part
of the extension of the existing management services agreement with Trump National.
NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS FOLLOWS:
Section 1:The City of Rancho Palos Verdes establishes the following fee schedule,
which is also subject to a $175.00 refundable security deposit an d required event
insurance for the administration of small,stand-up ceremonies at Founders Park.
A.Fee Schedule (Small Stand UP Ceremonies)
Resident/Non Resident
RPV Staff Supervision $76.00
City Facility Permit $140.00
TOTAL EVENT PRICING $216.00
Section 2.The fee schedule established in Section 1 covers the City's costs of
processing the City Facility permit and staff supervision during the rental.
Section 3.This resolution shall take effect immediately.
PASSED,APPROVED,AND ADOPTED THIS 19th day of February 2013.
Mayor
ATTEST:
City Clerk
State of California
County of Los Angeles
)
)ss
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City of Rancho Palos Verdes
I,Carla Morreale,City Clerk of the City of Rancho Palos Verdes,hereby certify that the above
Resolution No.2013-was duly and regularly passed and adopted by the said City Council at a
regular meeting thereof held on February 19,2013.
City Clerk
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MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYNN PETRU,DEPUTY CITY MANAGER AND INTERIrP'
DIRECTOR OF RECREATION &PARKS
SEPTEMBER 18,2012
AGREEMENT WITH TRUMP NATIONAL GOLF CLUB
REGARDING MANAGEMENT OF RENTALS AT FOUNDERS
PARK
CAROLYN LEHR,CITY MANAGER 052-
Staff Coordinators:Holly Starr,Recreation Services Manager
Marcella Lemke,Staff Assistant I
RECOMMENDATION
1)Approve an 18-month Agreement with VH Properties Corp (Trump National Golf
Club)for support services for rentals at Founders Park commencing on March 18,
2013;and,2)Direct staff to return with an amendment to the City's Fee Schedule to
establish a new fee for small stand-up marriage ceremonies at Founders Park.
BACKGROUND
In April 2011 ,Council entered into an 18-month Agreement with Trump National,by
which City staff would manage rentals at Founders Park.The most typical rentals are
"sit <;town"wedding ceremonies of 100 or fewer people.The rental-fees established
were $1,586 (residents)and $1,916 (non-residents)with Trump National receiving $833
for each rental,and the City receiving $753 and $1,083,respectively.This agreement
expires on March 17,2013.Because staff is already receiving requests for rental
reservations beyond this date,the City and Trump National entered into discussions
regarding renewal of the Agreement.
DISCUSSION
City staff is proposing to renew the present Agreement with Trump National for another
18-month period.City staff and Trump National staff would continue to share various
aspects of the management of park rentals,with the City providing planning and
logistical support for rentals and Trump National prOViding access to Trump National
facilities and coordination With City staff in advance and the day of the park rental.City
staff would be the point of contact for renters,process rental applications,and clearly
communicate rules for rentals of the park.Trump National staff would coordinate rental
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Management of Rentals at Founders Park
September 18,2012
Page 2
dates with City staff and provide up to 100 chairs per event,a golf cart with a driver for
one hour,security,and clean up services.The rental rates would remain the same as
the current agreement at $1,586 for residents and $1,916 for non-residents.Both rates
are subject to the renter providing event insurance (currently around $86) and a $300
refundable security deposit.Enhanced services would be available from Trump
National for additional costs (as detailed in Exhibit "A"to the Agreement).Trump
National staff has proposed a continuation of a reciprocal indemnification,which was
drafted by the City Attorney,and is included within the attached Agreement.This
arrangement has the benefit of continuing to make Founders Park available for rentals,
and allowing the City to keep rental rates comparable to the Point Vicente Interpretive
Center (PVIC)rates and similar public facility rates.
Breakdown of Proposed Fee Schedule (Three Hour Events)
Resident Non-resident
Trump Catering Staff $250 $250
Trump Security ,Chairs,Golf Cart $558 $558
Trump Clean Up Fee $25 $25
RPV Staff Supervision $333 $333
City Facility Permit $420 $750 ,
TOTAL EVENT PRICING $1.586 $1916
In addition,due to the number of requests the City receives,staff is proposing that
small "stand-Up"marriage ceremonies be allowed at Founders Park for groups of up to
15 people for one hour,without any involvement of Trump National's event planning
staff.The fee proposed for this one-hour event,with one staff person present is $216
with an additional $175 refundable security deposit and event insurance,which
currently runs about $86.00.Rules for stand-up weddings would be similar to those in
effect for the three hour events,Le.:no photography on Trump private property,shall
not include use of Trump National's indoor facilities with the exception of the public
restroom,and guest parking shall be in the public parking lot to the east of the
clubhouse.In addition,bringing in chairs,props,etc.would be prohibited.This would
meet the demand of residents and non-residents alike for a location to have a brief cliff
side ceremony for small groups at a more reasonable price.
Breakdown of Proposed Fee Schedule (One Hour Events)
Resident/Non Resident
RPV Staff Supervision $76.00
City Facility Permit 140.00
TOTAL EVENT PRICING $216.00
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Management of Rentals at Founders Park
September 18,2012
Page 3
FISCAL IMPACT
The proposed fees for the rentals cover the staff time for coordination and management
of rental events at Founders Park,as well as contribute to operational costs of park
facilities.Therefore,amending the existing Agreement with Trump National Golf Club
will be cost neutral to the City's General Fund.
Attachments:
Proposed Agreement with Trump National Golf Club
Exhibit "A"
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