RPVCCA_CC_SR_2013_01_15_04_City_Council_Goals_2013CITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYN LEHR,CITY MANAGER ~
JANUARY 15,2013
CITY COUNCIL GOALS 2013
RECOMMENDATION
Conduct an initial review and update of the City Council Goals established in 2012.
DISCUSSION
On January 3,2012,the newly constituted City Council conducted a Goal Setting
Workshop in conjunction with a discussion led by Dr.AI Edwards and at a later session,
Len Wood.The City Council was provided with a list of current major projects identified
by City departments.To facilitate the Council's identification of Goals for 2013,staff has
attached an updated list of major projects.It should be noted that the cumulative total
number of projects grew from 98 to 110 in 2013.
A second attachment to this report provides the Council Members with the current status
of the 2012 Goals and Priorities,which were adopted in final form in March 2012.The
goals are organized in the following categories,with subset goals under each:
1.Public Safety and Traffic Issues
2.San Ramon Canyon Project
3.Citizen Involvement
4.Public Infrastructure
5.Government Efficiency,Fiscal Control and Transparency
6.Palos Verdes Peninsula Unified School District
7.Western Avenue Corridor Issues
8.City Reserve Policy
9.Southern California Edison Issues
10.City Trail System Enhancement
4-1
The Council may begin its discussions with this document or discard it and start from
scratch,as it sees fit.The one main goal from 2012 that appears to be fully completed is
#8 the City Reserve Policy-however,staff recommends that the Council retain this goal,
as the City will consider funding the balance of the San Ramon Project after grant funds
are applied.
Staff Proposal
The staff wishes to offer a suggestion for one new task under Goal #5 Government
Efficiency,Fiscal Control and Transparency.The new task would be to develop and
implement a comprehensive public outreach program for 2013,intended to familiarize
residents about City services,resource information available,public participation
opportunities,fiscal accountability and management controls,frequently asked
questions,and the like.The outreach could take the form of subject specific workshops
open to the public,articles in the City newsletter,programs on RPVtv,presentations to
HOA's,expanding the information posted on the City's website as well as improving
navigation of the website,direct mail pieces with quick reference guides and so on.The
Finance/IT staff has identified possible funding sources to cover costs,and most of the
material already exists from previous presentations.
In addition to irnproving confidence in our municipal government with greater
transparency and more information about services available,we may find a positive
effect in the reduction of Public Records Act requests (PRA's),which in turn,reduces the
rising cost of responding to PRA's.Better information and easier access will empower
our residents with the information they seek.
If the Council approves this goal,staff will assemble ideas and initiatives from many
sources,including successful programs developed by other cities,Council Member
suggestions,requests from citizen groups,etc.
Attachments:
Rancho Palos Verdes City Council 2012 Goals &Priorities,Adopted March 20,2012
Rancho Palos Verdes Major Projects List -Working Draft
4-2
RANCHO PALOS VERDES CITY COUNCIL
2012 GOALS &PRIORITIES
Adopted March 20,2012
(Updated December 18,2012)
1)PUBLIC SAFETY AND TRAFFIC ISSUES
•Focus on Crime Prevention:Prioritization of "Crime Watch,"notification of the
public,Neighborhood Watch (Score =14)
•At the February 21 st City Council meeting,Deputy Will Bartlett made a
presentation on residential crime prevention tips and offered to make
similar presentations to interested homeowners groups.;
•RPV staff immediately posts Breaking News notices on the City website
regarding significant traffic accidents,road closures,emergencies etc.on
a 24/7 basis as we are notified (a level of service not found in most other
cities);
•The Summer 2012 City Newsletter focused on Crime Prevention;
• A New Law Enforcement web page was added to City's web site to
provide the public with more information and resources on crime trends
and prevention;and
o At the November 20 th City Council meeting,Sg1.Rozas of the Lomita
Sheriffs Station provided a status report and PowerPoint presentation
regarding FY 12-13 Crime Prevention Enhancements,which included
neighborhood patrols by Volunteers on Patrol (240 hours)and the Sheriffs
Reserve Deputies (243 hours);a directed patrol along Palos Verdes Drive
South (92 hours)that resulted in a significant drop in property crimes
along with arterial corridor;increased Community Outreach in the form of
attending HOA meetings,Neighborhood Watch meeting and block parties;
producing public service announcements (PSAs),conducting tours of the
Lomita Station;staffing an information booth at the City's July 4 th
Celebration event;participating in Read Across America and Yellow
Ribbon Week at local elementary schools;and conducting teen
safety/driving classes at Marymount College.
•Forge Closer City Relationship with Sheriffs Department:Improve
communication with leadership at the Lomita Sheriffs station (Score =9)
o Staff engaged in greater communication with new Captain re:goals of the
Council,unacceptable incidents of non-communication or lack of follow-
thru such as correcting speed traps.
•Increase Sheriffs Presence on South and West Sides of the City:Consider
creation of Sheriffs Department substation on City property (Score =6)
City Council Goals &Priorities
Page 1 of 15
4-3
o Preliminary discussions held with ambulance,Park Rangers and Sheriff
re:potential locations at Point Vicente Park or Ladera Linda Community
Center.Will follow as master plans develop or new opportunities arise.
•Review Sheriffs Department's Allocation of Assets:Promote better focus the
Department's efforts in the City (Score =5)
o Staff worked with Regional Law subcommittee and Peninsula cities to re-
design allocation of CORE,traffic and patrol units to best meet safety
needs as well as budgetary conditions.
•Notification of Public Safety Issues:Formalize system to notify City Staff of public
safety issues,review communications policy and guidelines (Score =5)
o See above.
•Create Joint Powers Agency for Emergency Management for the Peninsula:Pre-
arrangements to share resources during natural disasters (i.e.,wildfire,
earthquake,tsunami,flooding,etc.)and for other hazards (Score =4)
o Staff met with Mayor Misetich and the Area G Disaster Services
Coordinator on October 15,2012.It was discussed that the initial effort
would begin "Mayor to Mayor"by introducing the concept of the four
Peninsula cities sharing resource inventory lists with each other.
•Focus on Traffic Enforcement:Eliminate "speed traps"&replace with speed
warning signs/units,target perceived erratic driving related to Marymount College
(Score =3)
o Allocated additional 30%to traffic enforcement in FY12-13 Budget
o City Traffic Engineer will update all remaining speed zone surveys to be
compliant and defensible by the courts
o The City's consulting traffic engineer has completed the remaining speed
zone surveys which are currently being reviewed by staff.After review the
surveys will be presented to the Traffic Safety Commission for a
recommendation to City Council for approval and adoption.
•Palos Verdes Drive East Safety:Improve roadway safety (Score =2)
o Public Works preparing to hold public workshops on PVDE safety
improvements of public rights-of-way.The TSC has tentatively scheduled
three workshops for Thursday,November 15 th at 7pm,Monday,December
10th at 7pm,and Saturday,February 2nd at 1Dam.;Staff will recommend
awarding design of PVDE at the September 18,2012 Council meeting.
o The Palos Verdes Drive East public workshops have been rescheduled to
Monday,December 10,2012 at 7pm,Saturday,February 2 nd ,2013
City Council Goals &Priorities
Page 2 of 15
4-4
10:00am and Wednesday March 13,2013,7:00pm all to be held at the
Point Vicente Interpretive Center.The design is 60%complete and will be
finalized to start construction in the Summer.
o The plans for the safety improvement projects (upgrading guardrails,
chevron signs and striping)are complete.Staff is waiting for Federal
Authorization to proceed with construction.
o Staff has received Federal Authorization (E-76)to proceed with
construction.This project will upgrade the failed and damaged guardrails
along PVDE.The project plans and specifications have been approved by
the City Attorney's office and the project is ready for bidding.
•Bicycle Safety:Cyclist safety and awareness,sharing of roadways with motor
vehicles (Score =2)
o Awaiting METRO approval of grant amendment to begin design for PVDS
construction bike compatible lanes both sides,excluding the landslide.
o Metro has acknowledged receipt of the amendment and has provided a
verbal approval.The City is awaiting the final approval letter.
2)SAN RAMON CANYON PROJECT
•San Ramon Canyon Stabilization:Solicit financial support from the City &County
of Los Angeles and present financing alternatives (Score =12)
Design plans 100%completed;addressed environmental questions from
Army Corps of Engineers -awaiting review comments which are anticipated
by late September,need ACOE permit before project can be advertised per
State grant funding requirements:
o Awarded $9.5 million grant funding;
o Sewer re-Iocation complete;
o Shelf-ready early action stabilization project plan designed and ready
o Pursuing federal,state and LA funding,presented financing options to
Council July 17,reimbursement resolution adopted August 21;
o Received the Army Corp of Er:tgineer's permit December 3,2012;
o Prospective Bidder's pre-qualification applications were received
December 5,2012;
o The project is being advertised -the City has asked to received proposals
from pre-qualified bidders;the proposals received will be opened at 11 :00
Thursday morning January 24,2013;and
o The City Council has directed Staff to develop funding alternatives,
including the possible use of Reserves and/or debt financing,to be
presented to the FAC.Subject to approval by the City Council,Magis
Advisors is expected to assist the City with the development of financing
alternatives.
City Council Goals &Priorities
Page 3 of 15
4-5
3)CITIZEN INVOLVEMENT
•Increase Citizen Involvement in Infrastructure Goal-Setting &Planning:Review
"lessons learned"from past projects,need more direct Staff outreach to residents
and businesses,identify instances and plans to deal with deferred maintenance
of facilities (Score =12)
o Public outreach in planning for Safe Routes to Schools with parent
surveys and student tallies to design project;also PTA presentation and
PW will participate in annual Walk to School Day;
o Public Works use of community workshops for planning of San Ramon:
RPV neighbors as well as LA mobile home park;
o Public outreach in design of Whitley Collins crosswalk;
o Preserve Trails Plan extensive public input from all user groups;
o Planning staff worked with many interest groups in preparing policy
reports on:Garage Sales,FAR,Hedges,Clean-Up Amendments,Open
Space Hazard and GIS Zoning;and
o Public Works use of City Council workshop to educate community specific
to the geophysics of the Altimira landslide complex including potential
mitigation projects to aid in slowing movement.
•Evaluate City Recreation Programs:Review the current types of recreation
programs offered to the public (Score -2)
o Staff continues to evaluate and adjust recreational programs to meet the
needs of the community.This summer and fall,the R&P Dept.added a Jr.
Ranger Summer Camp;ran a successful Adult Softball League;held a
Music Festival at the Ladera Linda Community Center;collaborated with
the City of Torrance to offered a joint REACH events for adults with
developmental disabilities;added a second Pet Vaccination Clinic;and,
sponsored an Author Book Signing event at the Point Vicente Interpretive
Center.
•City Dog Park:Consider location for City dog park (Score =2)
o Completed.The temporary "Rancho Caninos"dog park was constructed
at Point Vicente Park/Civic Center and officially opened to the public on
November 8th
•City Skate Park:Consider location for City skate park (Score =5)
o Completed unless reconsider in the future
•City Dog Beach:Consider location for City dog beach (Score =4)
o Completed
City Council Goals &Priorities
Page 4 of 15
4-6
•Peninsula-Wide Park Support of City Parks:Conduct outreach to other Peninsula
cities for support of park maintenance &improvement (Score =3)
o Completed;Staff outreach was part of Skate Park and Dog Park issues.
4)PUBLIC INFRASTRUCTURE
•Infrastructure Funding:Consider a full range of funding options (Score =12)
o Staff and San Ramon Subcommittee currently pursuing funding resources
for project with County and City of LA.Debt financing options have been
reviewed with City Council and a reimbursement resolution was adopted
August 21 to allow the city council the discretion in the future to determine
the funding plan including debt financing.
o Mayor and staff lobbied our representatives in Washington DC for funding
furtheSanRamonpr~ect.
o As described above,the City Council has directed Staff to develop funding
alternatives,including the possible use of Reserves and/or debt financing,
to be presented to the FAC.Subject to approval by the City Council,
Magis Advisors is expected to assist the City with the development of
financing alternatives.
•Portuguese Bend Landslide:Roadway maintenance,dewatering wells
(Score =6)
o Current budget provides funding for new dewatering well (Abalone Cove);
o City Council,in conjunction with Staff,conducted a landslide workshop
July 31 that reviewed the geology of the landslides,previous mitigation
measures and summarized possible future mitigation measures;and
o City Council directed Staff to bring back a report that further defines the
possible future mitigation measures,summarizes the costs and prioritizes
the projects -staff report to City Council is anticipated in
October/November.
•Citywide Sewer Maintenance:Review maintenance program,schedule and
projects (Score =6)
o Abalone Cove Sewer Lift Station repairs are complete;
o Harris &Assoc.revised Citywide Sewer Report on needs and
maintenance;
o Currently reviewing sewer maintenance efforts with LADPW;and
o Reviewed sewer maintenance efforts with LADPW,anticipate reporting
finding with projects in Spring 2013.
City Council Goals &Priorities
Page 5 of 15
4-7
•Citywide Storm Drain Maintenance:Review maintenance program,schedule and
projects (Score =5)
o PW Storm Drain Master Plan Update underway;
o Storm Drain Lining Project $1 million recently approved by Council -
construction in progress completion anticipated in October;
o Completed construction of Ronsard to Stokowski storm drain
improvements;
o Completed emergency project to restore drain facility in PB Landslide;
o Awarded GPS mapping contract for storm drains on east side of RPV;
o Awarded construction contract for improvements to Miraleste Plaza storm
drain system -const begins Sept 2012;
o Awarded contract for catch basin cleaning for FY 2012-12 -begins Sept
2012;
o Design contract awarded for improvements to San Pedro Canyon
drainage system;
o Design underway for Mossbank extension runoff improvements;and
o Miraleste Plaza storm drain system,catch basin cleaning,design of San
Pedro Canyon drainage projects,and the Mossbank extension
improvements are substantially complete.
•Energy Audit of City Facilities:Provide update of grants and completed projects
(Score =3)
o Met with Contractor re:audit of City facilities;determined PVIC and Hesse
potential candidates for Auto Demand Response.Did agree to Enterprise
Energy Mgmt.System with SCE (free).The City is currently designated a
Valued Partner with SCE.Staff has applied for Silver Status which would
increase the City's energy cost savings.Staff is waiting to hear from SCE
on its Silver Status application.
o In July,Staff met with Greg Stevens,a consultant who works on behalf of
the South Bay Environmental Services Center (SBESC)to begin a full
energy audit of the City's Municipal buildings.Mr.Stevens reviewed the
City's energy and gas bills over the past 12 months and conducted site
visits to each City facility.The audit will document the existing lighting,
HVAC,building envelope and insulation inventory for each facility.Mr.
Stevens is currently in the process of preparing the audit report for the City
which will identify energy upgrade opportunities,associated costs for
upgrades,potential rebates,future payback,HVAC and solar systems for
the City Hall campus.
o Staff is also working with SBESC to scope the merits of applying for grant
funds to install wireless access devices to enable secured transfer of
energy consumption data at City facilities.
City Council Goals &Priorities
Page 6 of 15
4-8
•County Sewer Pump Station at Western Avenue &Avenida Aprenda:Identify
issues to be addressed,encourage LA County Sanitation Districts to complete
work (Score =1)
o PW staff is in communication with County to complete and restore the
work site;and
o The construction was scheduled for completion by December 31,2012,
but a few of the final aspects of the project,including the final paving of
the Palmeras Place cul-de-sac,have been delayed and so it is now
expected to be complete in early 2013.
•CalWater Facilities within Portuguese Bend Community:Meet with CalWater to
ensure the safety of water lines and other infrastructure in active landslide area
(Score =1)
•Cell Sites in Public Right-of-Way:Explore options to provide better visual
screening (Score =0)
•Citywide Street Maintenance:Review street maintenance program (Score =?)
o PW staff continually implementing Pavement Management Program,
largely on schedule for residential and arterial street paving projects.
Arterial rehab of PVDS is completed Will begin plan preparation for Palos
Verdes Drive East.Design of the next residential rehabilitation project
(Area 3 &5)is nearing completion.Construction is expected to
commence in about 3 months.
o Construction for PVDE roadway rehabilitation will commence Summer
2013.With the anticipated impacts,the summer months will be the ideal
time to construct the improvements.Further,due to the heavy
construction at Marymount College,it is best to delay the roadway
rehabilitation until after Marymount College completes most of their
improvements.
o The Residential Roadway Rehabilitation Project (Areas 3 &5)will
commence construction around January 2 (weather permitting).A
construction contract has been awarded to Hardy &Harper and project
details are being worked out.
5)GOVERNMENT EFFICIENCY,FISCAL CONTROL AND TRANSPARENCY
•Evaluate "Core"City Services:What services do citizens really want from the
City?(Score -11)
•Full Transparency of Financial Information:Improve public access to City
financial information (Score =10)
City Council Goals &Priorities
Page 7 of 15
4-9
o The following information is now posted on the City website and easily
identified for citizens:
•Employee Salary Rates
•Employee Salary Ranges
•Adopted Pension Revision that was implemented in September
2011,including employee's assumption of remainder of 8%share
of contribution immediately saving the City 1.5%of compensation
and establishing a 2
nd tier for new employees (in process)
•City Manager Employment Contract
•Employee W-2 Wages.
•Employee Salary Survey of Market Area
•RPV Staffing Levels and Cost,Comparing to other South Bay Cities
•Full-Time Employee Benefits
•Personnel Rules
•CalPERS link to Facts vs.Myths re:Pensions
•State Controller's Certificate of Compliance
•All agendas,staff reports and minutes of the Oversight Board of the
Successor Agency of the RDA are prepared by Staff and posted on
the City's website
•All monthly cash balance reports and payment warrant registers are
available
•All financial reports,including the budget,CIP,5 Year Model,CAFR
(with audited financial statements)and midyear financial report
•Establishing a Council policy for banking procurement,possibly
leading to a competitive process for banking and merchant credit
card services
•Coordinated a review by the FAC of the alternative methods for
obtaining and/or estimated the City's unfunded pension liability
culminating in a report to the City Council on June 19th
•Improve Organizational Efficiency:Run a "tight ship,"conduct performance audit
of City staffing &programs,analyze "needs"vs."wants,"consider increased use
of volunteers (Score =10)
o Identified opportunity to augment crime prevention neighborhood patrols
by using Lomita Station "Volunteers on Patrol"hours.
o Council to award a contract to conduct an organizational efficiency audit of
City staffing vs.workload assignments July 17.
o Staff and PVNET,its current IT provider,are proceeding with the 2012
upgrade of the IT system,leading to improved energy and IT network
support efficiencies,cost savings,standardization of software and desktop
computers,improved remote access for users and video-conferencing
capabilities.Use of Office 2010 has been implemented,following
instructor-led classroom training and weekly introductory workshops.Call
handling design for the VOIP system is-ongoing.Installation of
replacement desktop computers is expected in January 2013.
City Council Goals &Priorities
Page 8 of 15
4-10
o Completed replacement of the Main Page of the City's website,including
new features like Spotlight,City News &Events,topical scroll bar and
revisions of the drop-down menu that are now consistent with other
California cities.
o Recently Integrated texting and Twitter into the City's emergency
notification listserver system.
•Overview of Current Business Environment:Staff to brief City Council on the
current regulatory framework affecting City businesses (permits,fees,zoning,
etc.);tentatively agendized for 3/6/12 meeting (Score =6)
o Completed;Joel Rojas presentation to Council on March 6,2012.
•Review City Fees:Review all fees charged the public,especially to City property
owners and businesses (Score =4)
o Completed a review of fees related to business;Joel Rojas presentation to
Council March 6,2012.
•Conduct a Business Survey:Staff to prepare a survey,with the assistance of the
Chamber of Commerce or other organizations with similar experience and
expertise,to assess what the City can do for businesses and how can the City be
a better partner with businesses.(Score =4)
o While not intended to fulfill this goal,Planning did conduct a small survey
of businesses in conjunction with proposed mixed zoning at Golden Cove.
•Council Liaison to Advisory Boards:Consider whether each City advisory board
should have a designated City Council liaison (Score =4)
•Review of Existing Contracts/Consultants:Review all contracts and consider
formal bid process,review City's use of consultants,ensure that consultant work
product is actually used,review IT/PV on the Net (Score =3)
o Staff Analyst has prepared a comprehensive list of contracts,value and
term in order to aide in the process of determining new bids to be
undertaken.
•Evaluate Business Fees:Review fees charged for business licenses,sign
permits,etc.(Score -3)
o Completed March 6,see above.
•Streamline Business Openings:Review and improve City processes for new
business (Score =3)
City Council Goals &Priorities
Page 9 of 15
4-11
o Completed March 6,see above.
•Evaluate Development Review Process:Review fees,expand lower-level
decision making,streamlined review processes,etc.(Score =3)
•Zero-Based Budgeting (ZBB):Consider "hybrid"ZBB and provide other detailed
information (Score =1)
o Completed,and staff would consider this to be one of our top
accomplishments for the fact that the menu of discretionary items for
Council to scrutinize was greatly expanded to 50 items at a total value of
$9.6 million.Easy to use one-page summaries were provided for each
program to facilitate identification of budgetary priorities.Staff conducted
three budget workshops leading to the Public Hearing conducted on June
19th •
•Support of Local Businesses:Streamline processes,be more "business friendly"
(Score =1)
o Completed March 6,see above.
•Create a City Business Forum:Include City Council and Staff (Score =1)
o Staff is an active participant in the PVP Chamber of Commerce's
Economic Development Committee and the South Bay Cities Economic
Development Roundtable.Staff is developing a page on the City's
Website to act as a business forum for receiving feedback from City
businesses and for disseminating information to City's businesses.In
addition,Staff participated in the PVP Chamber's "Community Showcase
and Job Fair"on Saturday,September 29 th •
•Evaluate View Restoration Process:Re-evaluate ordinance and procedures
(Score =1)
•Evaluate Employee Compensation:Review salary,benefits &pension
(Score =0)
•RPV Chamber of Commerce:Focus on developing RPV businesses,possible
"subset"of existing Peninsula Chamber of Commerce (Score =0)
•Evaluate CiN Tree Review Process:Re-evaluate ordinance and procedures,try
to preserve existing street trees (Score =0)
•Prepare a Fiscal Health Statement:Facilitate the preparation of a short "fiscal
health statement"of the City by the FAC.
City Council Goals &Priorities
Page 10 of 15
4-12
o The FAC has prepared the "statement"and expects to present it to the
City Council in early 2013 .
•Analyze various methods of generating revenues for the Citv:Analyze various
methods of generating revenues for the City,efficiency improvements and
expenditure reductions;
o The task is in process.
•Update the Committee's Memorandum to the Citv Council dated April 25,2012
and titled "Calculation of the City's Unfunded Pension Liabilitv":Receive the
2012 CalPERS Actuarial Valuation Report,update the Committee's
Memorandum to the City Council dated April 25,2012 and titled "Calculation of
the City's Unfunded Pension Liability",and consider any other pension related
issues which City Council may direct;
o The task is in process .
•Conduct a competitive bid process for banking services.
o This task is in process and is expected to be completed in early 2013.
•Implementation of the recommendations made by NexLevel regarding IT
(including formalizing a Strategic Plan,installation of a help-desk incident tracking
&metric system and conducting quarterly internal IT meetings with departments).
o The task is in process.
•Conducting the competitive process for all IT services.
o The task is in process;however,Staff needs to complete the 2012 IT
Upgrade prior to proceed in early 2013.
•Implementation of the replacement accounting system (replacement was
high-prioritv recommendation by Management Partners in 2008.
o The task is in process.
6)PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
•Shared Use of PVPUSD &Citv Facilities:Coordinate with the school district to
share active recreation facilities (Score =11)
o Efforts still actively underway as School District nears fund raising goal for
pool.
City Council Goals &Priorities
Page 11 of 15
4-13
•Eastview School District Issue:Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score =2)
o [Identified as a separate item (No.11)on Councilman Duhovic's list,but
may fit here].
7)WESTERN AVENUE CORRIDOR ISSUES
•Western Avenue Commercial Corridor:Evaluate &integrate existing Western
Avenue specific plans,SCAG grant proposal,City Municipal Code and other
programs for future discussion and goal-setting;SCAG grant status tentatively
agendized for 1/17/12 meeting (Score =10)
o A new Western Ave Corridor Vision Plan is being developed by a land use
consultant as part of the $100,000 Compass Blueprint grant awarded to
the City by SCAG.The plan is intended to improve the aesthetics,
economic development opportunities and traffic within the commercial
corridor.An advisory committee made up representatives of local
residential neighborhoods,businesses,the City of Los Angeles and
Caltrans will help guide the effort.
•Western Avenue Improvement:City "gateway,"improve aesthetics (Score =7)
o The Western Avenue Vision Plan Advisory Group had its kick-off meeting
on August 22,2012.One of the primary goals identified by the Group was
to make Western Avenue more of a City "Gateway"through streetscape
beautification,increasing the walk ability,improving the pedestrian and
bicycle experience and creating incentives for businesses to renovate their
buildings.A Draft Concept Plan to improve aesthetics was presented to
the Advisory Group on November 13th and input was received.The
Concept Plan will be presented to the general public at a pUblic workshop
in early 2013.
•Ponte Vista Project in San Pedro:Monitor and evaluate development proposal
for Ponte Vista site,focus on traffic impacts (Score =5)
o Project updates monitored by staff and presented in Border Reports.
8)CITY RESERVE POLICY
•Enhance General Fund &CIP Reserves:Increase reserves from cost savings
and improved efficiencies to increase future infrastructure funding (Score =9)
o Completed and presented on June 19th.
City Council Goals &Priorities
Page 12 of 15
4-14
9)SOUTHERN CALIFORNIA EDISON ISSUES
•SCE Infrastructure Safety &Reliability:Confer with SCE to ensure the safety of
electrical lines (Score -9)
o RPV staff participated in Peninsula-wide workshop held by SCE in
February where we demanded and received a comprehensive planning
document for improved electrical service reliability.
o In-depth report and presentation on SCE issues and·recommended
actions to Council July 17 and follow up report by SCE given on Dec.4.
10)CITY TRAIL SYSTEM ENHANCEMENT
•Trail System Enhancement:In coordination with the Land Conservancy
(Score =9)
o In May,the Council considered proposed amendments to the preserve
trails system which is managed by the PVPLC.Council directed that
further analysis of safety considerations be undertaken.Trail usage
proposals were presented to the Council on October 2,at which time an
updated Preserve Trails Plan was approved by the City Council.
o In addition,staff is working on opportunities to enhance trails outside of
the Preserve (Salvation Army,Bronco and Lower Hesse Park).
o In May,the Council considered proposed amendments to the preserve
trails system which is managed by the PVPLC.Council directed that
further analysis of safety considerations be undertaken.Trail usage
proposals will come back to the Council for consideration in October.
o In addition,staff is working on opportunities to enhance trails outside of
the Preserve (Salvation Army,Bronco and Lower Hesse Park)and will be
presented at upcoming Council agendas in the next three months.
City Council Goals &Priorities
Page 13 of 15
4-15
The following goals were not included on the final adopted list because they are
already under review or scheduled on theTentative Agenda:
•Civic Center Master Plan:Staff to present all information about the Civic Center
project prepared to date to the City Council and the public within 60 days;City
Council may then refer to PC and/or FAC for recommendations.
•Sheriff's Department Community Outreach:Consider Deputies'attendance at
HOA meetings
•Monitor Traffic Safety Commission Activity:Review &evaluate effectiveness of
flashing lights at crosswalks
•Animal Control:Review contract with County Animal Control,trapping of
wild/nuisance animals and road-kill disposal
•Review Fire Protection Services:Ensure weed abatement is sufficient on City's
open space properties
•Rancho LPG Butane Tanks in San Pedro:Reconsider position on the removal of
tanks?
•Terranea Resort:Evaluate fees and process for use of City Hall for off-site
parking
•Current Park Improvement Initiatives:Provide City Council overview of status of
current projects (i.e.,Lower Hesse,Grandview,Abalone Cove grant,ADA
upgrades,etc.)
•Status of Redevelopment Agency:Staff to brief City Council on status of RDA in
light of recent State Supreme Court decision
•Beautification (Recyclino)Grant Program:Reinstate the Beautification
(Recycling)Grant Program,review City policy,consider disbursement on basis of
best use/need,possibly focus on Hawthorne Boulevard or other major corridors.
•Temporary Non-Commercial Banner Program:Re-evaluate aesthetics of current
banner sign "backdrops"
•Aircraft Noise Impacts:Monitor FAA airspace proposal for Long Beach airport,
monitor helicopter flight paths from Torrance airport
•Re-Evaluate "No Solicitation"Ordinance:Review solicitation regulations and
alternatives;tentatively agendized for 4/3/12 meeting
City Council Goals &Priorities
Page 14 of 15
4-16
•Public Feedback via City Website:Revise City website to provide enhance
opportunities for public feedback,opinion surveys,etc.
•Town Hall Meetings:Consider establishing a regular schedule of "town hall"-style
meetings
•Regular City Council Meetings:Reduce duration of meetings,length of Staff
reports
City Council Goals &Priorities
Page 15 of 15
4-17
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
No.I Project Name I Project Manager Groue Scope of Work
1 Stabilize Tarapaca landslide within canyon;stabilize Palos Verdes Drive East
San Ramon Canyon Stabilization Public Works -Water Switchbacks;install mid-canyon stann drain system with an outlet to the beach;
Quality/Flood Protection minimize water/debris delivery to 25th Street from RPV.Project is entering
construclion phase.
City of LA has an interim improvement project designed to improve storm runoff at
25th Street Improvements and Public Works -Water 25th Street.Meanwhile,RPV and LA are developing a Memorandum Of
2 Agreement to formalize roadway cleaning arrangements,however,completion ofCleanupQuality/Flood Prolection the San Ramon Storm Drain project will eliminate the need for the roadway
cleaninj:(agreement..
I
Public Works -Water IThiS multi-year project installs liners into stonn drains (typically Corrugated Metal
3 Storm Drain Lining FY12-13 Quality/Flood Protection Pipe)that are determined to be in need of repair.2012-13 project is under
construction.
Public Works -Water Create a Geographic Information System-based storm drain marlagement
4 Storm Drain Master Plan Update QualitylFlood Protection program to include attribute information,hydrology and hydraulics model,
deficiency analysis,prioritization tools.GIS system aerial updates are in process.
5 Septic System List Public Works·Water IDevelop list of parcels using septic system for future requirements of LA Regional
Quality/Flood Protection Board
6 San Pedro Canyon Area Storm Drain Public Works·Water Icorrect structural deficiencies in several pipes and culverts in Miraleste /San
Improvements Quality/Flood Protection Pedro Canyon Area.Design is complete.
7 Storm Drain Easements Public Works -Water Obtain easements for existing storm drains located on Sea View and Via Corsini.Quality/Flood Protection
8 Trump Storm Drains Public Works -Water IFinalize a plan with Trump and LA County so LA County will accept maintenance
QualityfFlood Protection of drains on Trump property.
Via Canada Storm Drain Public Works -Water Design and construction of improvements to Via Canada catch basin and pipe
9 Improvements Quality/Flood Protection system to alleviate recurring flooding in the cul-de·sac at the end of Via Canada.
proiectis complete.
10 Issuing Recycling Credit Public Works -Water Work with EDCO and UWS on the issuance of a recycling credit to residential
Quality/Flood Protection customers.
11 Citywide Traffic Safety Battery Public Works -This project will install battery backup systems at all signalized intersections in the
Backup Project TrafficJTransportation/Safety City.
12 Hawthorne Blvd Traffic Signal Public Works -[SynChrOnize 11 traffic signals along Hawthorne Blvd from Highridge/Grayslake Dr
Synchronization TrafficlTransportation/Safety to Palos Verdes Drive West.
Determine how to eliminate the subsidy of the Abalone Cove Sewer System,
13 Citywide Sewer Analysis Public Works -Sewer System develop a Sewer System Management Plan for the Abalone Cove Sewer System,
and develop funding alternatives for capacity related projects that are needed
within the citywide sewer system.
14 Landslide Global Positioning System I Public Works -Parks,Open Monitor Ground Movement annually within the Abalone Cove,Portuguese Bend &
Monitoring 2011 Space,and Trails Klondike Canyon Landslide areas.
In coordination with the City Manager's Office,Community Development
15 Public Space Uniform Sign Project Public Works -Parks,Open Department and Recreation &Parks Department,create a uniform sign program
Space,and Trails for the City's public spaces,including roadway turnouts,parks,trails,vistas,and
preserve areas.
I I Public Works -Parks,Open •Audit has been completed.Staff is in the process of implementing the corrective
16 Playground Safety Audit Space,and Trails measures described in the report at each of the various playgrounds throughout
the City.
This project will rehabilitate Palos Verdes Drive East.Improvements related to this
Arterial Roads Rehabilitation -Palos project were coordinated with the Cal Water major water main project and are
17 Verdes Drive East Public Works -Right of Way currentty being coordinated with Marymount College improvement projects.Design
is underway and public outreach meetings are being conducted in coordination
with the Traffic Safety Commission.
18 Oceanview Home Owners Public Works -Right of Way Neighborhood trees on Berryhill,Via Cambron,and Via Callado will be removed
Association Tree Replacement and replaced due to view and infrastructure impacts.
19 IPalos Verdes Drive South Landslide Public Works -Right of Way Periodically Repair Asphalt damaged due to earth movement in the landslide as
Road Maintenance needed.
Pavement Management Program -I !EVery three years.the Pavement Management System report is updated to reflect20PavementManagementSystemPublicWorks-Right of Way
Report current pavement condition and recommended repair methods
The scope of the project has been renegotiated,the amendment has been
21 Palos Verdes Drive South Bikeway Public Works -Right of Way submitted to Metro for approval,and design will commence late spring 2013.This
Safety Project project will construct bike-compatible lanes along Palos Verdes Drive South from
Narcissa Dr to Connueror Dr excludinn the landslide area.
P:\Project Lisl\CC Major Project List Jan_2013_AI1 Deparlments]inal.xts
4-18
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST·WORKING DRAFT
Palos Verdes Drive South Landslide IRegular review with City Geologist to address land movement issues.A project
22 Area Drainage Corrections Public Works -Right of Way has been identified to correct drainage at the Ski-Jump on Palos Verdes Drive
South.
Design and construct Americans with Disabilities Act-compliant curb ramps where
Americans with Disabilities Act-curb ramps are either out of compliance or do not exist at all in the vicinity of
23 Compliant Curb Ramps ~Blackhorse Public Works -Right of Way Blackhorse Road near Hawthorne Blvd.Project improvements include new
ramps,crosswalks,bus-stop relocation and new sidewalk.This is a CDSG fundedRoadproject.Design is complete and construction is anticipated to begin mid-January
2013.
Replace existing guardrail along Palos Verdes Drive East that is in need of repair
Palos Verdes Drive East Guardrails or that is not in compliance wiih current standards with new guardrail.Specific
24 Traffic Safety Improvements Public Works -Right of Way locations that are eligible for this guardrail replacement are called out in the
Highway Safety Improvements Program grant.Construction is anticipated to begin
I late spring 2013.
25 Palos Verdes Drive West Center Public Works -Right of Way Design is complete and project is ready to'bid.Median Project Phase I
26
\
Palos Verdes Drive West Center
I Public Works -Right of Way Design is complete and project is ready to bid.Median Project Phase II
Preliminary Engineering Study Palos Evaluate the feasibility of continuing repairs on the landslide road in its current
27 Public Works -Right of Way location vs.relocating the road to its original location.Repair drainage facilities thatVerdesDriveSouthLandslideRoadhavebeendamagedbylandmovement.
28 Annual Sidewalk Repair Program Public Works -Right of Way Citywide Annual Sidewalk Repair Program Fiscal Year 12-13 is in design.Fiscal Year 12-13
Construct sidewalk in missing segments along both sides of Hawthorne Blvd,from
29 Hawthorne Blvd Pedestrian Linkage Public Works -Right of Way Palos Verdes Drive South to Crest Rd.Project includes installation of Americans
Sidewalk Project with Disabilities Act-compliant curb ramps and landscaping improvements.Design
is complete and construction is anticipated to begin early spring 2013.
Residential Rehabilitation for two Fiscal Years 10~11 and 11-12.This includes
Residential Rehabilitation Fiscal roadway resurfacing,curb and gutter repair,ADA ramps,and sidewalk repair in
30 Years 11-12:Areas 5 and 3 Public Works -Right of Way Areas 5 and 3,which include neighborhoods off of Hawthorne Blvd,Crest Rd,and
Palos Verdes Drive West.Construction of Phase I of the project is planned to
begin in early 2013 and Phase II of the project is in design.
In coordination with the Recreation &Parks Department and Community
Development Department,installation of trail heads,picnic areas,shade
31 Abalone Cove Shoreline Park Public Works -Facilities structures/outdoor classrooms,viewing areas,interpretive signage/kiosk,
Improvements exploration Play Area,bike racks,bluff top fencing,landscaping,irrigation
improvements.State approved Grant is S310K with $310K City's matching fund for
a total p~ect budget of $620K.
I
California Coastal Trail Improvements to the City's segment of Califomia Coastal Trails along Palos
32 Improvements Public Works -Facilities Verdes Drive West,Palos Verdes Drive South &trail easements along the coast.
State approved Grant is $540K with $60K City's matching fund.
Create a report to include all RPV infrastructure and their condition in order to
33 Infrastructure Report Card Public Works -Facilities assess the need for their improvements,alterations or maintenance/repairs and
•the associated cost estimates.The list covers Buildings,Parks,Right-Of-Way,
Water Quality/Flood Control and Sanitary Sewer infrastructure.
21 Martingale house is by a trail head entrance and the easement for the trail.A
34 21 Martingale Trail and Slope Repair Public Works -Facilities slope failure in 2009 covered part of the trail.Site conditions under review by
Geotechnical Engineers.
----:-[Ryan Park Restrooms Improvements Public Works -Facilities Improving Ryan Park restrooms and southern parking lot for Americans with
and ADA Compliance Disabilities Act compliance.
-36\Ryan Park Water Saving Irrigation Public Works -Facilities Replacement of the existing irrigation control system with a water saving control
Controller Installation -West Area system in the western area of the park.
Ryan Park South Entrance Modify southern driveway entrance of Ryan Park to allow trucks &large vehicles
37 Realignment and Upper Parking Lot Public Works -Facilities enter without impacting traffic on southbound Hawthorne Blvd.Adding parking
Extension spaces to the upper parking lot will address the issue of vehicles parking on
Hawthorne Blvd which is potentially unsafe.
38 Ladera Linda Basketball Court I Public Works -Facilities Repair and resurface basketball court and other amenities in the field.Rehabilitation
39 Ladera Linda Paddle Tennis Court Public Works -Facilities Repair and resurface basketball court and other amenities in the field.
P:\Project List\CC Major Project List Jan_2013_AII Departments_Final.xls 2
4-19
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST·WORKING DRAFT
40 City Hall Tennis Court Public Works -Facilities Repair and resurface basketball court and other amenities in the field.
41 Survey of Sanitation District Road Public Works -Facilities Survey to identify Sanitation District's maintenance road easement and Reserve
Easement at Alta Reserve boundary limits.
42 Civic Center Improvements Public Works -Facilities Replacement or Rehabilitation of the Upper Point Vicente Facilities (CITY Hall)
43 pVle 5-Year Soil Remediation I Public Works -Facililies Follow up wilh Army Corps of Engineers 10 prepare the 5-year report and submit il
Review Report 10 the Department of Toxic Substance Conlrol (DTSC).
44 Citywide Accessibility Self Evaluation I Public Works -Facilities The ADA reports are prepared and will be presented to the City Council in
&Transition Plan coordination with the City's Capital Improvements strategic goals and plans.
45 Bluff Top Drainage Control (Alta Public Works -Facilities Improve drainage to minimize erosion of the bluff top in these areas.Vicente Reserve and PVIC)
46 Rancho Palos Verdes Infrastructure I Public Works -Facilities Evaluation of all City facilities and infrastructure and rating those in accordance
Report Card with the American Society of Civil Enginee-rs (ASCE).
47 Salvation Army Trail Construction I Public Works -Facilities Construction of a trail connecting Tramonto to Salvation army (this trail will
connect 1o the existing Prickly Pear trail).
48 Cooling Options at City Hall I Public Works -Facilities Exploring cooling options for the Administration &Community Development
Department buildings at City Hall.
49 I Replacement fund for Park and I Public Works -Facilities At Park and Facilities their are appliances that are energy wasters and deficient.
Facility appliance replacement These appliances require constant repair and maintenance.
The City's supply of used office chairs have reached their useful life and are
50 ReplaCement fund for office chairs Public Works -Facilities deteriorating rapidly and in need of replacement.These chairs are a conslant
maintenance issue with changing parts from one used chair to another.
51 General Plan Update Community Development A complete update of the City's 3S-year old General Plan
52 Trails Plan Update Community Development An update of the City's Conceptual Trails Plan and Bikeways Plan which will be
consolidated into one Trails Network Plan
53 Completion of Final Public Use Community Development Final plan will include Trails Plan for Upper Filiroum,updated trail designations for
Master Plan (PUMP)for the Preserve the Preserve's existing Trails Plan and list of approved public uses.
54 Western Ave Compass Project Grant Community Development Coordination with a selected consultant to prepare a plan for Western Avenue that
will improve the aesthetic appearance and promote economic development
Fence,Wall and Hedge Ordinance A proposal initiated by the City Council to remove a loop hole in the City's existing
55 Code Amendment Community Development Fence,Wall &Hedge Ordinance to provide more view protection to residents
affected by hedges that may impair their view.
56 Arterial Walls and Fences Code Community Development A proposal to initiated by the City Council to establish regulations for the repair or
Amendment replacement of fences or walls located along major arterial streets in the City.
Update of Lower Point Vicente A public outreach process to develop a concept plan for the City's Lower Point
57 Community Development Vicente property that is consistent with the City's General Plan,Coastal SpecificPortionofCoastVisionPlanPlan,Program of Utilization and any deed restrictions on the property.
58 Implementation of Certain Public Community Development The planning and construction of the Salvation Army Trail Segment and Bronco
Trails outside of the Preserve Trail Segment.
59 Trump National Golf Course I Community Development The review and/or processing of permits related to ongoing activities or proposed
improvements.
60 Marymount College Community Development The review and/or processing of permits related to ongoing activities or proposed
improvements.
61 Proposed Event Garden at Point I Community Development The processing of the entitlement permit and CEQA document related to a
View proposed minor golf course and outdoor banquet facility.
62 Highridge Condos I Community Development The coordination of the final items needed to issue the building permit for
construction of the previously approved 2B-unit condo building
63 Zone 2 EIR Community Development The preparation of an EIR to analyze the environmental Impacts of allowing 47
vacant lots to be developed in Zone 2 within the City's landslide moratorium area.
P:\Projecl Lisl\CC Major Project List Jan_2013_AlI Departments_Fina1.xls 3
4-20
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
I
rhe development of a master plan for Point Vicente Park/Civic Center,including
64 Civic Center Master Plan City Manager's Office City Hall facilities,Council Chambers,Emergency Operations Center,Community
Building,Village Green and shared parking.
City Hall Renovation Cost/Benefit A cost/benefits analysis of renovating the existing City Hall buildings for
65 City Manager's Office compliance with current building safely and access requirements versus newAnalysisconslruclion.
I
Conduct a statistically valid telephone survey of residents'opinions regarding City
66 Community Survey City Manager's Office service levels to assist the City Council in developing its stralegic objections and
making policy decisions.
I
Develop a Joint Use Agreement with the PVPUSD for City use of School District-
67 PVPUSD Joint Use Agreement City Manager's Office owned recreational facilities in conjunction with a 580,000 grant from the City
towards the renovation of the pool at Peninsula High School.
The lease for the monopole at City Hall expires in June 2014.A new lease need
68 City Hall Monopole Lease City Manager's Office to be negotiated with the ovmer,American Tower,for a more aesthetic facility.
The monopole may also need to be reloca.ted to accommodate the outcome of the
Civic Center Master Plan.
69 City's 40th Anniversary I City Manager's Office In coordination with the Recreation &Parks Department,plan a special event to
commemorating the City's 40th anniversary of incorporation in 1973.
70 I Memorandum of Understanding City Manager's Office/Human Preparation and negotiation of the City's first Memorandum of Understanding
Resources (MOU)with the Rancho Palos Verdes Employees Association.
71 Records Management Project I City Clerk's Office Iconversion of the City's vital documents (scannedlverified)into the Electronic
Document Management System (Laserfiche).
A study to identify a location on the south side of the City for an ambulance station
72 Ambulance Slation Public Safety to be leased to the agency that contracts with the LA County Fire Department for
these services.
73 Park Ranger/Sheriff Drop In Office P.L!blic Safety A study to identify a location on the south side of the Gity (in proximity to the Palos
Verdes Nature Preserve)for a Park Ranger/Sheriff drop-in office.
Construction of a ham radio antenna co-located on a Verizon Wireless antenna
74 PVAN Antenna at CalWater Property Emergen~y Preparedness located on a CalWater site at San Pedro Hillin order to provide emergency radio
communications an the east side for the City's Peninsula Volunteer Alert Network
(PVAN)
All·Hazards Multi-Jurisdictional I An update to the adopted 2004 Joint NHMP in conjunction with the City of Rolling
75 Mitigation Plan Update Emergency Preparedness Hills Estates.Updating the plan is essential for eligibility for FEMA disaster
reimbursement funds.
In coordination with the Community Development Department and the Palos
Verdes Peninsula Land Conservancy,development of a proposal to create a
76 Volunteer Trail Patrol Recreation &Parks volunteer organizations to monitor uses and activities in the Palos Verdes Nature
Preserve and to communication that information to the City's Park Rangers in
order to assist with enforcement issues.
I A project 10 re-Iocate and expand the Discovery Room at Ladera Linda Community
77 Discovery Room Expansion Recreation &Parks Center to increase and improve the exhibits available to hike/lour groups and the
general public.
Continue to monitor the "Rancho Caninos"lemporary dog park al Point Vicente
78 Pocket Dog Park Site Location Study Recreation &Parks Park/Civic Center built in November 2012. Identify potential locations for additional
•pocket dog parks in the City.Continue to monitor progress of proposed regional
dog park at County's former Palos Verdes Landfill site in Rolling Hills Estates.
The development of a Masler Plan that will lay the groundwork for the site's 10ng-
79 Ladera Linda Site Master Plan Recreation &Parks term redevelopment and potential phased implementation.The first step of this
project involves a study of community needs through public outreach.
Conceptual plans were approved for the park in November 2010.A Mitigated
80 Grandview Park Improvement Recreation &Parks Negative Declaration is currently being prepared for the project.The next steps will
Project be to explore phasing of the project's concept plan,future design and construction
of the proposed improvements.
Conceptual plans were approved for the park in November 2010.On July 17,2012
Lower Hesse Park Improvement Council direcled staff to complete the Negative Declaration for the project as
81 Project Recreation &Parks currently proposed,but to then work with the Pacific View Homeowner's
Association to develop a phased scaled·down project 10 be brought back to City
Council.
Staff acquisition team has selected the Munis ERP system provided by Tyler to
replace the current SunGard accounting system and the Acella permit tracking
82 Enterprise Resource Planning Finance system.The City's project advisor from GFOA,the City Attorney and Staff are
("ERP")System currently negotiating the ERP system with Tyler with the expectation of making a
recommendation to the City Council for licensing and implementation in early
2013.
P:\Project Lisl\CC Major Project List Jan_2013_AII Departments]ina1.xls 4
4-21
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST·WORKING DRAFT
Staff has postponed its work leading to a recommendation to the City Council to
83 Update of Cost-Based Fee System Finance consider a revision of cost-based fee rates due to the Council's revised Goals and
priorities.When continued,StaH's review will include a revision of the fee system
for buildinQJ:!:ermits.
~Update Disaster Recovery I
Staff has deferred the process of reviewing all disaster recovery documents and
Finance processes for improvement with the goal of moving to a electronic-based system,Documents due to shiftinn Goals and nriorities.
Disposition of Land Owned by the I Develop long-term property management plan in accordance with state law for the
85 Former Redevelopment Agency Finance disposition of parcels owned by the former Redevelopment Agency,
As a result of the Banking Services RFP.Staff expects the City Council will select
Transition 10 New Banking Services i a new bank;which will required transition of the City's accounts.This transition
86 Finance will include coordination with other departments,system set-up,intensiveProvidercommunicationwithoutsideagenciesandtaxpayers,re-programming of certain
systems.Staff training.etc.
The City's existing independent audit contract is at the end of its lerm.By spring
87 Independent Audit Services RFP Finance 2013 Staff will need to issue an Independent Audit Services RFP,evaluate
proposals,interview prospective firms,and offer a recommendation to City
Council.
Staff will coordinate with the City's financial advisor to develop a Financing Plan for
the San Ramon Canyon Stabilization project.This project mayor may not include
88 San Ramon Financing Plan Finance the issuance of debt;which would include cooperation with outside rating
agencies,bond counsel,and other professional advisors to complete the
issuance.
Staff will coordinate the preparation of the Five-Year Capitallmprovernent Plan in
coordination with the Financing Plan for the San Ramon Canyon Stabilization
project.This project is expected to be conducted in coordination with the City's
89 Five-Year Capital Improvement Plan Finance financial advisor and will consider funded and unfunded projects included in the
CIP for the previous year,new projects,the possible rating of the condition
existing infrastructure categories and funds available.
90 Two-Year Budget Document Finance Staff will prepare a two-year budget document,which will include a five-year
CaRitallmwovement Plan for City Council adoRtion by June 2013.
By June 2013,Finance Staff will make a public information presentation at a
91 Community Presentations Finance number of local community meetings (e.g.homeowners'association meetings).
92 I
Implementation of Recreation I Finance
Assist with implementation,including system set-up and coordination with banking
Software and general ledger.
With the assistance of its independent IT Advisor,Staff will soon begin to establish
the process 10 conduct a RFP to revise the website,including its current features
93 Revision of Website Information Technology like video on demand,emergency notification,Iistserver system and oon-
emergency notification.With the hiring of the vacant IT position,Staff expects to
p-roceed with next steps more ex(;!ediliously.
With the hiring of the vacant IT posHion,Staff expects to make a recommendation
94 Policy for Email Archival and Information Technology to the City Council in 2013 or early 2014 for establishing a policy for email archival
Retrieval and retrieval,as well as the acquisition of hardware,software or a third party
.provider to manage email.
95 IT Plan -Migration of Cisco to Lync I Information Technology ILync has been successfully installed on the VM.The transfer of users from the
Cisco to the Lync system is expected to be completed during early 2013.
Dell has been unable to timely deliver the desktop computers.Therefore,we
Replacement of Desktop Computers •proceeded to conduct Office 2010 user training and successfully implemented
96 &Software Upgrades Infonnation Technology Office 2010 on existing desktop computers.The implementation of about 70 new
Dell desktop computers is expected to begin during late January 2013 and be
comRleted in February 2013.
Staff,with the assistance of PVNET,RPVtv and Cox Communication's IT advisor,
developed a conceptual plan to improve audio/video broadcasting from Hesse
97 Improve Video Quality During Hesse Information Technology Park.The Plan will be further developed and considered during the FY13-14
Park Cable Broadcasts budget process.The 5-Year IT Capital Plan indudes an estimated cost ranging
between S35,000 -S50,000 (unfunded),less than early estimates developed
.9urinq the conceptual plan.
Present a recommendation to City tn light of the City Council's direction to conduct a competitive bid process for IT
98 Council 10 upgrade GIS pictometry Information Technology services in early 2013,PVNET and Staff are developing an alternative solution to
and join LARIAC provide GIS pictornetry offered by LAR-IAC
Fiber optic cabling would be installed along the Hawthorne Boulevard right-of-way
in the underground utility trench at a cost ranging between S180,000 -$270,000.
99 Inslallation of Fiber Optic Cabling Information Technology Staff continues to investigate the possibility of including this unfunded project with
between Hesse Park and City Hall the grant-funded traffic signalization project currently in the design phase.Once
design is completed and funding established,this project could commence as
arlv ae:.FY13-14
P:\Projectlist\CC Major Project List Jan_2013_AII Departments_Final.xls 5
4-22
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
This project includes software licensing and implementation costs ranging
between 525,000 -5100,000 that will enable City staff to provide information and
Purchase and Implementation of obtain public feedback regarding proposed projects,events and legislative
100 Information Technology activities.The system could enable unbiased surveys,create a database ofCommunityOutreachSoftwareresults,use appropriate forms of social media and improve decision making.
Subject to prioritization and funding by the City Council,this project could begin
durinq FY13-14.
The upgrade of the City's 1GB network speed would require the replacement of IT
101 Upgrade Network Speed Information Technology devices (ex.desktop computers,switches)with 10GB speed network cards.The
5-Year IT Capilal Plan includes an unfunded provision ranging between 550,000-
IS75.000 for this network speed.
The City does not have an email archival and retention devicelsoftware solution.
102 Acquisition and implementation of an Information Technology The implementation of an email solution will improve record searches,including
email archival and retention syslem PRA.The 5-Year IT Capital Plan includes an unfunded provision of 525,000-
575 000 for imolementation of an email system.
NexLevel Recommendation The5-Year IT Capital Plan was recently updated and integrated into the FY12·13
Nexlevel recommends the City budget adopted by the City Council on June 5,2012.Staff will work with the City's
103 complete a long range IT Strategic Information Technology independent IT advisor,the proposed Internal IT Steering Committee,as well input
Plan [Management Partner's from the public to establish a formal strategic plan document that would be
recommendation 13]for City Council presented to the City Council for their approval along with the draft 2013 CIP in
adonlion.spring 2013.
NexLevel Recommendation -Create a The Professional Service Agreement ("PSA")between the City and PVNET will be
new contract with PVNET using a amended to incorporate more detailed definitions and measurement of service
104 Service Level Agreement format Infonnation Technology levels in early 2013.The amended PSA will also incorporate changes of support
[Management Partner's provided by PVNET as a result of the completion of the 2012 IT Upgrade.
recommendation 181.
Nexlevel Recommendation -4a)As described previOUSly,The Professional Service Agreement between the City
Establish a formal reporting of IT and PVNET will be amended to incorporate adequate definition and measurement
105 service levels and activities -these Infonnation Technology of service levels in early 2013.Staff and PVNET have begun the search for
should be the basis for every invoice software that would be used to implement a formal reporting of IT service levels
and payment.and activities.As an allernative,Staff and PVNET may implement PVNETs own
IT tracking system.
NexLevg!Recommendation ~4d)In Staff agrees with this suggestion and could provide the City Council with a cosl
the event that the City moves toward analysis in the event the City Council elects to conduct a competitive process for
bidding out IT services,consider IT services.Notwithstanding the idea to consider additional in-house support
establishing a minimum on-site staffing,recruitment of the vacant IT position is essential
106 staffing requirement for proposers to Information Technology
meet:and/or consider the
establishment of an in-house IT
support position to augment any
remote support proposal.
NexLevel Recommendation -4e)As described previously,Staff has begun to research "off-the-sheW'software help
Require the implementation of a desk tracking solutions with the goal to implement in early 2013 immediately after
107 fonnal help desk/trouble tracking Information Technology the completion of the 2012 IT Upgrade.
system to track activities being
performed and which will provide
information to report a~ainst.
NexLevel Rgcommendatlon -3)Staff has already established informal Monday Morning meetings to update staff IT
Establish an internal IT Steering users about the 2013 IT Upgrade.Staff will work with the City's independent IT
Commillee comprised of •advisor and the proposed Internal IT Steering Committee and establish a team-
representatives from all City oriented environment that would also collaborate to establish a draft strategic plan
departments.The Committee's document that would be presented to the City Council with the draft 2013 CIP in
responsibilities would indude spring 2013.Finance &IT staff have previously established upgrade teams and
lOB evaluating potential new IT projects,Information Technology collaborated with staff in other departments during the selection process for the
prioritizing multiple competing IT Enterprise Resource Planning ("ERP")system,the forthcoming Recreation system
needs,meeting regularty to receive and the past upgrade of the GIS system.
updates on the status of IT projects,
and communicating information back
to their departments regarding IT
related activities.
I Staff will establish use of web-based email accounts and provide an ovelView
Deployment of Microsoft Outlook and/or training to each City Council member.The web-based system is currently
109 Web Access to City Council Information Technology used by staff and will provide Council members access to email from any
Members computer or smart phone.Use of the web based system will also organize email
through the City's email selVer and significantly improve PRA responsiveness to
.~ublic.
110 Update of IT Policies I Information Technology Iupon filling the vacant IT position,Staffwil1 proceed to work with the City Attorney
to comolete the sionificant uodate of IT oolicies.
P:\Project list\CC Major Project List Jan_2013_AIl Departmenls_Final.xls 6
4-23