RPVCCA_CC_DM_2014_02_04_B_20140108_CC_MINS_DRAFT_ADJ_REGDraft City Council Minutes
Adjourned Regular Meeting
January 8, 2014
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DRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
JANUARY 8, 2014
The meeting was called to order at 6:00 P.M. by Mayor Duhovic at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into
Closed Session, notice having been given with affidavit thereto on file. The meeting
reconvened at 7:08 P.M.
City Council roll call was answered as follows:
PRESENT: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
ABSENT: None
Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager;
Carol Lynch, City Attorney; Dennis McLean, Director of Finance/Information Technology
(IT); Joel Rojas, Community Development Director; Cory Linder, Director of Recreation
and Parks; Michael Throne, Director of Public Works; Greg Pfost, Deputy Community
Development Director; Ron Dragoo, Senior Engineer; Siamak Motahari, Senior
Engineer; Kit Fox, Senior Administrative Analyst; Sean Robinson, Human Resources
Manager; and, Carla Morreale, City Clerk.
FLAG SALUTE:
The Flag Salute was led by Councilman Misetich.
MAYOR’S ANNOUNCEMENTS:
Mayor Duhovic announced he will be out of town the following week and noted that
Mayor Pro Tem Knight would be available to handle any emergency issues that may
arise.
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Duhovic announced Recyclers of the Month from the December 17, 2013 City
Council meeting: Harvey Matsumoto and Jean Pih. He indicated that all winners
receive a check for $250 representing a year of free refuse service and urged everyone
to participate in the City’s Recycling Program. He noted that in addition to winning the
Recycler Drawing, the two individuals had also won a Personal Emergency
Preparedness Kit from the City at a value of $60.00.
APPROVAL OF THE AGENDA & ADDENDUM TO AGENDA:
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Councilwoman Brooks moved, seconded by Councilman Misetich, to approve the
Agenda and the Addendum to the Agenda, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
Diane Smith, Rancho Palos Verdes, stated that she was in favor of the following:
surveillance cameras at the ingress and egress points of the City to enhance safety;
preservation of views and open space, quality of life, and soft exterior lighting in the
City.
Minas Yerelian, Rancho Palos Verdes, provided comments regarding transparency;
recruitment of staff members; Rules of Procedure; agenda preparation; and the San
Ramon Canyon Drainage Project.
CITY MANAGER REPORT:
City Manager Lehr thanked Interim Director of Public Works Director Les Jones for his
assistance in the Public Works Department and many contributions to the City over the
past year. Mayor Duhovic and the Council Members thanked Mr. Jones for his valuable
assistance over the past year.
City Manager Lehr announced the conclusion of the recruitment for the position of
Director of Public Works, welcomed Michael Throne as the new Director of Public
Works, and invited him to provide a brief summary of his qualifications and credentials.
Director of Public Works Throne presented a brief summary of his credentials to the
Council and the Council welcomed him to the City of Rancho Palos Verdes.
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting regarding Item C (Notice of Completion for RPV Segment of California Coastal
Trail Project) and Item E (Register of Demands) and there were no requests to speak
on Consent Calendar items.
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Councilwoman Brooks moved, seconded by Mayor Pro Tem Knight, to approve the
Consent Calendar, as presented.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of Minutes
Approved the Minutes of the December 3, 2013 Regular Meeting and the December 6,
2013 Special Meeting.
Notice of Completion for RPV Segment of California Coastal Trail Project
(Supports 2013 City Council Goal No. 10, City Trail System Enhancement)
1) Accepted the project as complete; 2) Authorized the City Clerk to file a Notice of
Completion for the project with the County Recorder’s Office; and if no claims are filed
within 35 days after recordation, and upon the contractor posting an acceptable
warranty bond, send a notice to the surety company to exonerate the Performance
Bond; and,
3) Authorized the Director of Public Works to release the retention payment in the
amount of $24,521.81 to Jeff Tracy, Inc. dba Land Forms Construction, 35 days after
recordation of the Notice of Completion by the County Recorders contingent upon no
claims being filed on the project, and the contractor posting an acceptable warranty
bond with the City.
November 2013 Monthly Report of Cash Balances
Received and filed the November 2013 Monthly Report of Cash Balances for the City of
Rancho Palos Verdes.
Register of Demands
ADOPTED RESOLUTION NO. 2014-01, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
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# # # # # #
REGULAR BUSINESS:
City Council Goal-Setting Exercise
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting and there was one request to speak regarding this item. She added that this
item would be facilitated by Dr. Allan Colman.
Ken Dyda, Rancho Palos Verdes, provided comments regarding the items Council
would consider this evening including the Mission Statement, Vision Statement and
Core Values. He added that the Vision Statement specifies the guiding principles for
the City’s future, and noted that the City’s original vision stood the test of time with the
Goals Report which was established in 1974, after incorporation, and reaffirmed in
2002.
Mayor Duhovic provided introductory comments regarding the purpose of the initial
Goal-Setting Exercise, including the creation of a Mission Statement, Vision Statement,
and Core Values Statement.
Dr. Allan Colman, Closers Group, LLC, provided an overview of the City Council Goal-
Setting Exercise for the evening. He explained that the mission for the Council would
be to discuss and narrow down the numerous reports, broad goals, and objectives
created over the years, in order to reach a consensus among the Council to establish
directions to City staff regarding the goals and priorities that Council desires to achieve
over the next twelve months. Mr. Colman led the Council in the creation of the Mission
Statement, Vision Statement and Core Values Statement.
Mission Statement (Draft)
Discussion ensued among Council Members and Dr. Colman regarding the Mission
Statement and a general consensus was reached regarding draft wording for the
Mission Statement.
The Council decided on the following language for the draft Mission Statement: The
City of Rancho Palos Verdes is dedicated to providing its residents, businesses and
visitors with exemplary municipal governance and services, while preserving our low-
density, low-tax, and semi-rural character, inclusive of our natural resources and open
space, thereby enhancing the quality of life.
Vision Statement (Draft)
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Discussion ensued among Council Members and Dr. Colman regarding the Vision
Statement and a general consensus was reached regarding draft wording for the Vision
Statement.
The Council decided on the following language for the draft Vision Statement: To
achieve the highest quality of life in Rancho Palos Verdes by honoring the vision,
principles and goals of the City’s founders, as identified in the General Plan, while
adapting to future needs, challenges and opportunities.
Core Values Statement (Draft)
Discussion ensued among Council Members and Dr. Colman regarding the Core
Values Statement and a general consensus was reached regarding draft wording for the
Core Values Statement.
The Council decided on the following language for the draft Core Values Statement:
The primary purpose of this City government is to provide excellent, professional, and
high-quality service.
City Council Goals and Priorities
Discussion ensued among Council Members and Dr. Colman regarding the 2014 Goals
and Priorities. After discussion, the Council reorganized and consolidated the existing
2013 City Council Goals and Priorities into a draft 2014 list of the City Council priorities.
The resulting Draft 2014 City Council Priorities list included the following: 1) Public
Safety and Traffic Issues; 2) Public Infrastructure; 3) Citizen Involvement;
4) Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight;
5) City Parks, Trail System and Recreation Enhancement; and, 6) Intergovernmental
Issues.
Further discussion ensued among Council Members, Dr. Colman and staff, and the
Council decided to continue the Council Goal-Setting Exercise to the next City Council
meeting.
Approval of the City Manager’s Transition Agreement and General Release and
Appointment of Carolynn Petru as the Acting City Manager
City Clerk Morreale reported that late correspondence was distributed prior to the
meeting regarding this item.
City Attorney Lynch provided a brief report regarding this item.
Discussion ensued among Council Members and staff.
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Councilwoman Brooks moved, seconded by Councilman Campbell, to: 1) Approve the
City Manager’s Transition Agreement and General Release; and, 2) Authorize the
Mayor and City Clerk to execute the City Manager’s Transition Agreement and General
Release on behalf of the City.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Councilman Misetich moved, seconded by Councilwoman Brooks, to: Appoint Carolynn
Petru as the Acting City Manager from February 1, 2014 until a new City Manager is
selected by the City Council.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Knight, Misetich and Mayor Duhovic
NOES: None
ABSENT: None
Council directed the City Attorney to return to the January 21, 2014 Council meeting
with a proposed compensation package for Ms. Petru in the capacity of Acting City
Manager for Council’s consideration.
FUTURE AGENDA ITEMS:
None.
CITY COUNCIL ORAL REPORTS:
Each Council Member reported on his/her attendance at various organization and
association meetings since the last City Council Oral Reports were provided on
December 17, 2013.
CLOSED SESSION REPORT:
City Attorney Lynch reported on the following Closed Session items: 1) She was
advised that with respect to the Conference with Labor Negotiators, direction was given
by the City Council and no action was taken, with all Council Members present; and,
2) With respect to the three Existing Litigation cases listed on the Addendum to the
Agenda, involving 40 and 41 Cherry Hill Lane and the City of Rancho Palos, the Council
gave unanimous direction to the City Attorney’s Office with respect to the pieces of
litigation, with all Council Members present.
ADJOURNMENT:
At 10:15 P.M., Mayor Duhovic adjourned the meeting.
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___________________
Mayor
Attest:
___________________
City Clerk
W:\City Council Minutes\2014\20140108 CC MINS DRAFT ADJ REG.doc
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