RPVCCA_CC_SR_2014_01_21_03_City_Council_Goal_Setting_ExerciseCITY OF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
CAROLYN LEHR, CITY MANAGER QQ_
JANUARY 21, 2014
SUBJECT: CITY COUNCIL GOAL-SETTING EXERCISE
Project Manager: Kit Fox, AICP, Senior Administrative Analyst @
RECOMMENDATION
Continue with the City Council goal-setting exercise, facilitated by Dr. Allan Colman of
The Closers Group, LLC.
BACKGROUND
On January 9, 2014, the City Council began the goal-setting exercise facilitated by
Dr. Allan Colman of The Closers Group, LLC. The second session of this exercise is
scheduled for tonight's City Council meeting, with the concluding session now set for
February 4, 2014.
DISCUSSION
At the January 9th meeting, the City Council reviewed and drafted a Mission Statement,
Vision Statement and Core Values Statement. The City Council also began the process
of prioritizing goals for 2014. Included in tonight's report are the items reviewed at the
January 9th meeting, including:
• Draft Mission Statement
• Draft Vision Statement
• Draft Core Values Statement
• Draft 2014 City Council Goals (as completed on January 9th)
At the January 9th meeting, the City Council also undertook the reorganization of the
current 2013 list of goals and priorities into a draft 2014 list of City Council priorities.
This involved consolidating the ten (10) priority areas on the 2013 list into six (6) priority
areas on the draft 2014 list, as well as eliminating and redistributing some tasks
amongst the new priority area. A copy of this draft 2014 priorities list, revised based
upon City Council discussion at the January 9th meeting, is attached to tonight's report
as well.
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MEMORANDUM: City Council Goal-Setting Exercise, Session 2
January 21, 2014
Page 2
At this point, the tasks for tonight's session are to complete review of the remaining draft
2014 City Council goals that were not addressed at the January sth meeting (beginning
at Page 8 of Dr. Colman's attached program outline). The results of tonight's efforts-
combined with those from the January sth session-will then be compiled and formatted
for presentation back to the City Council for its review and approval at the third and final
session.
CONCLUSION
In conclusion , Staff recommends that the City Council continue with the goal-setting
exercise begun on January 8, 2014 . The conclusion of this exercise will be at the
upcoming City Council meeting on February 4, 2014.
FISCAL IMPACT
Although the scope of this exercise has expanded to include a third session, Dr. Colman
has agreed to complete the process in accordance with the terms of the professional
services agreement approved on December 17, 2013, at no additional cost.
Attachments:
• Revised Program Outline for the Strategic Actions Road Map
• Draft 2014 City Council Priorities
M :\Policy lssues\2014 Council Goals & Priorities\20140121_CityCouncilGoalSetting_StaffRpt.docx 3-2
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, JANUARY 21, 2014
1. What you already have:
• General Plan (pending update in 2014);
• Vision Statement;
• Core Values Statement;
• City Goals and Priorities, January 15, 2013 and updated version, January 8,
2014;
• Council Leadership Training Summation, October 5, 2013; RPV Major Tasks
List -Draft for 2014;
• Civil Grand Jury Report;
• Summaries of City staff actions completed, underway or pending; and,
• Matrix Report
2. The process:
Session 1: January 8, 2014 -
Draft Mission Statement To -
6 Priority Segments To -
Discussion of each segment To -
Preliminary Action Priorities for each segment To -
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21s35 Hawthorne Boulevard
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Torrance, California 90503
310_225.3904 Phone
310.618.1122 Fax
CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, JANUARY 21, 2014
Draft Mission Statement
(From January sth Session)
The City of Rancho Palos Verdes is dedicated to providing its
residents, businesses and visitors with exemplary municipal
governance and services, while preserving our low-density, low-tax
and semi-rural character, inclusive of our natural resources and open
space, thereby enhancing the quality of life.
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CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, JANUARY 21, 2014
Draft Vision Statement
(From January ath Session)
To achieve the highest quality of life in Rancho Palos Verdes by
honoring the vision, principles and goals of the City's founders, as
identified in the General Plan, while adapting to future needs,
challenges and opportunities.
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310.618.1122 Fax
CITY OF RANCHO PALOS VERDES
STRATEGIC ACTION ROADMAP
Tuesday, JANUARY 21, 2014
Draft Core Values Statement
(From January 3th Session)
The primary purpose of this City government is to provide excellent,
professional and high-quality service.
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PUBLIC SAFETY AND TRAFFIC CONTROL
(From January 3th Session)
Priorities include:
1. Continue with focus on crime prevention (top priority from 2013 City Goals)
2. Continue forging close City relationships with Sheriff's Department (top
priority from 2013 City Goals)
3. Create joint powers agency for emergency management for the Peninsula
(2013 City Goals)
4. Ambulance service on the south side of the City.
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Priorities include:
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INFRASTRUCTURE
(From January ath Session)
1. Infrastructure funding and alternatives (2013 Council Goals)
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend Landslide Area, including Altamira Canyon
3. Citywide street maintenance and repair
ADD FURTHER ITEMS:
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310.618.1122 Fax
CITIZEN INVOLVEMENT AND PUBLIC OUTREACH
(From January sth Session)
Priorities include:
Pg. 7
1. Continue citizen involvement in infrastructure goal-setting process
(2013 City Council Goals)
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc. (2013
City Council Goals)
3. Expand public outreach program to familiarize residents and
businesses about City services, etc. (citizen survey, town hall meetings,
leadership academy, etc.)
ADD FURTHER ITEMS:
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GOVERNMENT EFFICIENCY, FISCAL CONTROL
AND TRANSPARENCY
(To Be Addressed at January 21st Session)
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager
search.
2. Council to improve conduct and efficiencies (JPIA Guidelines)
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff.
4. Reinforce actions taken regarding full transparency of financial information
5. Improve Organizational Efficiency (Matrix and 2013 City Goals)
Rebidding of contracts
Public Works Actions
Recreation and Parks Actions
Transparency Enhancements
City Clerk
Human Resources
Community Development
6. Intergovernmental Issues
ADD FURTHER ITEMS:
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Priorities include:
PARKS AND RECREATION PROGRAMS
(To Be Addressed at January 21st Session)
1. City trail system enhancement (2013 City Goals)
2. Implementation of on-line access to recreation programs and space rentals
(Matrix).
3. Determine through policy decision whether to increase level of recreational
programs without changes in staffing levels (Matrix).
4. Continue with shared use of PVUSD & City Facilities (2013 City Goals)
5. Continue with evaluation of city recreation programs, sustainability (2013
City Goals)
6. Work to increase interpretive programming re: Palos Verdes Nature
Preserve.
ADD FURTHER ITEMS:
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21535 Hawthe>rne Boulevard
Suite 310
Torrance. California 90503
310.225.3904 Phone
310.618.1122 Fax
SPECIAL PROJECTS
(To Be Addressed at January 21st Session)
Priorities include:
1. General Plan Update
ADD FURTHER ITEMS:
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RANCHO PALOS VERDES CITY COUNCIL
2014 PRIORITIES (DRAFT)
Revised and Re-Adopted {DATE}, 2014
1) PUBLIC SAFETY AND TRAFFIC ISSUES
• Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the
public, Neighborhood Watch (Score= 14)
• Forge Closer City Relationship with Sheriff's Department: Improve
communication with leadership at the Lomita Sheriff's station (Score = 9)
• Increase Sheriff's Presence on South and West Sides of the City: Consider
creation of Sheriff's Department substation on City property (Score = 6)
• Review Sheriff's Department's Allocation of Assets:_Promote better focus the
Department's efforts in the City (Score= 5)
• Notification of Public Safety Issues: Formalize system to notify City Staff of
public safety issues, review communications policy and guidelines (Score= 5)
• Create Joint Powe rs Agency for Emergency Management for the Peninsula:
Pre-arrangements to share resources during natural disasters (i.e., wildfire,
earthquake, tsunami, flooding, etc.) and for other hazards (Score= 4)
• Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed
warning signs/units, target perceived erratic driving related to Marymount
College (Score = 3)
• Palos Verdes Drive East Safety: Improve roadway safety (Score= 2)
• Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor
vehicles (Score = 2)
2)PUBLICINFRASTRUCTURE
• San Ramon Canyon Stabilization: Solicit financial support from the City &
County of Los Angeles and present financing alternatives (Score = 12)
• Infrastructure Funding: Consider a full range of funding options (Score = 12)
• Western Avenue Commercial Corridor: Evaluate & integrate existing Western
Avenue specific plans, SCAG grant proposal, City Municipal Code and other
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 1 of 7
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programs for future discussion and goal-setting; SCAG grant status tentatively
agendized for 1/17/12 meeting (Score= 10)
• SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety
of electrical lines (Score = 9)
• Western Avenue Improvement: City "gateway," improve aesthetics (Score= 7)
• Portuguese Bend Landslide: Roadway maintenance, dewatering wells
(Score= 6)
• Citywide Sewer Maintenance: Review maintenance program, schedule and
projects (Score = 6)
• Citywide Storm Drain Maintenance: Review maintenance program, schedule
and projects (Score = 5)
• Energy Audit of City Facilities : Provide update of grants and completed
projects (Score = 3)
• County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify
issues to be addressed, encourage LA County Sanitation Districts to
complete work (Score = 1)
• CalWater Facilities within Portuguese Bend Community: Meet with CalWater
to ensure the safety of water lines and other infrastructure in active landslide
area (Score = 1)
• Cell Sites in Public Right-of-Way: Explore options to provide better visual
screening (Score = 0)
• Citywide St reet Maintenance : Review street maintenance program (Score =
Unk)
3) CITIZEN INVOLVEMENT
• Increase Citizen Involvement in Infrastructure Goal-Setting & Planning:
Review "lessons learned" from past projects, need more direct Staff outreach to
residents and businesses, identify instances and plans to deal with deferred
maintenance of facilities (Score= 12)
• Evaluate City Recreation Programs: Review the current types of recreation
programs offered to the public (Score = 2)
• Public Outreach Program: Develop and implement a comprehensive program
for 2013 to familiarize residents about City services, resource information
DRAFT 2014 City Council Priorities rev. tt#./##114
Page 2 of 7
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available, public participation opportunities, fiscal and management
accountability, and frequently asked questions.
4) GOVERNMENT EFFICIENCY, ACCOUNTABILITY, FISCAL CONTROL,
TRANSPARENCY AND OVERSIGHT
• Evaluate "Core" City Services : What services do citizens really want from the
City? (Score= 11)
• Full Transparency of Financial Information: Improve public access to City
financial information (Score = 10)
• Improve Oraanizational Efficiency: Run a "tight ship," conduct performance
audit of City staffing & programs, analyze "needs" vs. "wants," consider
increased use of volunteers (Score = 10)
• Conduct a Business Survey: Staff to prepare a survey, with the assistance of
the Chamber of Commerce or other organizations with similar experience and
expertise, to assess what the City can do for businesses and how can the
City be a better partner with businesses. (Score= 4)
• Council Liaison to Advisory Boards: Consider whether each City advisory
board should have a designated City Council liaison (Score= 4)
• Review of Existing Contracts/Consultants: Review all contracts and consider
formal bid process, review City's use of consultants , ensure that consultant
work product is actually used, review IT/PV on the Net (Score= 3)
• Evaluate Devel opment Review Process : Review fees, expand lower-level
decision making, streamlined review processes, etc. (Score= 3)
• Create a City Business Forum: Include City Council and Staff (Score= 1)
• Evaluate View Restoration Process: Re-evaluate ordinance and procedures
(Score= 1)
• Evaluate Employee Compensation: Review salary, benefits & pension
(Score= 0)
• RPV Chamber of Commerce : Focus on developing RPV businesses, possible
"subset" of existing Peninsula Chamber of Commerce (Score = 0)
• Evaluate City Tree Review Process: Re-evaluate ordinance and procedures ,
try to preserve existing street trees (Score= 0)
DRAFT 2014 City Council Priorities rev. tt#/tt#/14
Page 3 of 7
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• Analyze various methods of generating revenues for the City: Analyze various
methods of generating revenues for the City, efficiency improvements and
expenditure reductions
• Update the Committee's Memorandum to the City Council dated April 25.
2012 and titled "Calculation of the City's Unfunded Pension Liability":
Receive the 2012 CalPERS Actuarial Valuation Report, update the
Committee's Memorandum to the City Council dated April 25, 2012 and
titled "Calculation of the City's Unfunded Pension Liability", and consider
any other pension related issues which City Council may direct;
• Conduct a competitive bid process for banking services.
• Implementation of the recommendations made by Nexlevel regarding IT
(including formalizing a Strategic Plan, installation of a help-desk incident
tracking & metric system and conducting quarterly internal IT meetings with
departments).
• Conducting the competitive process for all IT services.
• Implementation of the replacement accounting system (replacement was
high-priority recommendation by Management Partners in 2008.
5) CITY PARKS, TRAIL SYSTEM AND RECREATION ENHANCEMENT
• Shared Use of PVPUSD & City Facilities: Coordinate with the school district
to share active recreation facilities (Score = 11)
• Trail System Enhancement: (Score = 9)
6) INTERGOVERNMENTAL ISSUES
• Monitor Actions by the State of California: Staff to inform the Council of
actions by the State Legislature or State agencies that may adversely impact
the City or our residents (examples : unfunded mandates, tax/revenue
changes).
DRAFT 2014 City Council Priorities rev. lt#/##./14
Page 4 of 7
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COMPLETED GOALS or TASKS SINCE 2012:
City Dog Park -The temporary dog park was constructed at Point Vicente
Park/Civic Center and officially opened on November 8, 2012. The City will
continue to support a regional dog park location.
City Skate Park-Completed, due to the planned location of a Peninsula
park in Rolling Hills Estates.
City Dog Beach -The trial period and Council policy action was completed.
Peninsula-Wide Park Support of City Parks -Staff outreach was part of the
Dog Park and Skate Park discussions with Peninsula cities.
Overview of Current Business Environment-Staff (Rojas) presentation to
Council March 6, 2012.
Review City Fees -Completed review of fees and staff (Rojas) covered in
presentation to Council on March 6, 2012.
Evaluate Business Fees -Completed also on March 6, 2012.
Streamline Business Openings -Completed also on March 6, 2012.
Zero-Based Budgeting -Expanded menu of discretionary funding items for
Council budget workshop June 19, 2012.
Support of Local Businesses -Completed with staff presentation March 6,
2012.
Enhance General Fund & CIP Reserves -Presented to Council June 19,
2012.
Prepare a Fiscal Health Statement-Presented FAC statement to Council
on January 15, 2013.
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 5 of 7
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The following goals were not included on the final adopted list because they
are already under review or scheduled on the Tentative Agenda:
• Civic Center Master Plan: Staff to present all information about the Civic
Center project prepared to date to the City Council and the public within 60
days; City Council may then refer to PC and/or FAG for recommendations.
• Sheriffs Department Community Outreach: Consider Deputies' attendance at
HOA meetings
• Monitor Traffic Safety Commission Activity: Review & evaluate effectiveness
of flashing lights at crosswalks
• Animal Control: Review contract with County Animal Control, trapping of
wild/nuisance animals and road-kill disposal
• Review Fire Protection Services: Ensure weed abatement is sufficient on
City's open space properties
• Rancho LPG Butane Tanks in San Pedro: Reconsider position on the removal
of tanks
• Terranea Resort: Evaluate fees and process for use of City Hall for off-site
Parking
• Current Park Improvement Initiatives: Provide City Council overview of status
of current projects (i.e., Lower Hesse, Grandview, Abalone Cove grant, ADA
upgrades, etc.)
• Status of Redevelopment Agency: Staff to brief City Council on status of RDA
in light of recent State Supreme Court decision
• Beautification (Recycling) Grant Program: Reinstate the Beautification
(Recycling) Grant Program, review City policy, consider disbursement on
basis of best use/need, possibly focus on Hawthorne Boulevard or other
major corridors .
• Temporary Non-Commercial Banner Program: Re-evaluate aesthetics of
current banner sign "backdrops"
• Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight paths from Torrance airport
• Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations and
alternatives; tentatively agendized for 4/3/12 meeting
DRAFT 2014 City Council Priorities rev. ##/##/14
Page 6 of 7
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• Public Feedback via Citv Website: Revise City website to provide enhance
opportunities for public feedback, opinion surveys, etc.
• Town Hall Meetings: Consider establishing a regular schedule of "town hall"-
style meetings
• Regular City Council Meetings : Reduce duration of meetings, length of Staff
reports
DRAFT 2014 City Council Priorities rev. tt#./'11#114
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