CC SR 20151104 E - LA County Parks Community Engagement PlanCITY OF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
CORY LINDER, DIRECTOR, RECREATION & PARKS~
NOVEMBER 4, 2015
LOS ANGELES COUNTY PARKS NEEDS
ASSESSMENT COMMUNITY ENGAGEMENT PLAN
DOUG WILLMORE, CITY MANAGER £llllN f.;J
Matt Waters, Senior Administrative Analyst, Recreation & Parks fl'f-
RECOMMENDATION
1. Approve the attached funding agreement with Los Angeles County, which
authorizes the County to provide funds to the City in the amount of $2,500 for a
community engagement meeting related to a countywide parks needs
assessment effort.
FISCAL IMPACT
There is no financial impact to the City. Adopting the Resolution will result in the receipt
of $2,500 from the County of Los Angeles to promote and facilitate a public workshop.
Any unexpended funds will be returned to the County.
BACKGROUND
The County of Los Angeles initiated a Countywide Comprehensive Park and Recreation
Needs Assessment in March 2015 to determine the need for parks and other recreation
facilities in cities and unincorporated communities. The Countywide Parks and
Recreation Needs Assessment is an organized effort to gather and analyze data that
will be used for future decision-making on parks and recreation issues within Los
Angeles County. The Parks Needs Assessment website states that it will "assist cities
and unincorporated areas in future park planning" and may also be "used as a guide for
potential development of future funding mechanisms." It further states that assessment
results could be used to "leverage Federal and State resources, and guide local funding
decisions."
All cities and unincorporated areas of LA County were asked to participate by updating
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Los Angeles County Parks Needs Assessment Community Engagement Plan
November 4, 2015
Page 2
their existing park and open space inventories including accurate mapping and a list of
site amenities. Staff submitted this information to the County's consultant in September.
DISCUSSION
The next step in the process is a community engagement component. Participating
cities must facilitate a single community meeting to receive public feedback on City
parks and recreation issues. A community workshop is scheduled for Wednesday,
January 27, 2016 from 7-9 pm at Hesse Park. The County is offering each participating
City a stipend of $2,500 to promote and host this meeting. One or two City staff will
also need to attend a facilitation workshop hosted by the County on November 16,
2015. Results of the City's community engagement meeting will be submitted to the
County by February 29, 2016. To date, 80 cities and all of the County's unincorporated
areas are scheduled to host community meetings.
Approving the attached funding agreement authorizes the County to provide the afore-
mentioned $2,500 in County funds to pay for costs related to the Needs Assessment
Community Engagement Plan. Funds will be used primarily to promote the workshop
through newspaper ads, banners and mailings. The workshop will also be promoted on
the City's website and through social media.
The City has just gone through an extensive Parks Master Plan effort which was
approved by the City Council on October 6, 2015. The proposed Community
Engagement meeting will be an additional opportunity to inform the public about the
contents and recommendations in the Master Plan and receive additional feedback
about significant long-term projects including the Point Vicente Park/Civic Center
Master Plan and the Ladera Linda Park Master Plan.
Attachments:
1) Funding Agreement For Countywide Parks Needs Assessment (page 3)
2) Community Engagement Plan (Exhibit B) (page 6)
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FUNDING AGREEMENT
FOR COMMUNITY ENGAGEMENT ACTIVITIES RELATED TO
THE COUNTYWIDE PARKS NEEDS ASSESSMENT
CITY OF RANCHO PALOS VERDES
THIS FUNDING AGREEMENT ("Agreement") is made and entered into this day of
November 4, 2015 by LOS ANGELES COUNTY, body corporate and politic ("County") and CITY
OF RANCHO PALOS VERDES, a body corporate and politic ("City").
WI T N E S S ET H:
WHEREAS, the County Board of Supervisors adopted a motion dated February 3, 2015
authorizing the Director of the County Department of Parks and Recreation to execute this
Agreement with the City to fund costs for community engagement activities ("Community
Engagement") related to the countywide parks needs assessment effort upon approval as to form
by County Counsel.
WHEREAS, the County is willing to provide the City with funding to assist the City in its efforts
to engage the residents of the study area (The City of Rancho Palos Verdes) to identify and prioritize
park projects within such Study Area (s).
WHEREAS, the City, with funding assistance from County, intends to implement a community
engagement plan attached thereto as Exhibit B ("Community Engagement Plan") within the Study
Area(s).
WHEREAS, County intends to provide funds to the City in the amount of $2,500 ("Engagement
Funds") per Study Area and pursuant to California Government Code Section 26227 County may
fund projects that are necessary to meet the social needs of the County.
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions set
forth herein, the parties hereto agree as follows:
A. Approved Funding and Costs. County hereby grants to the City the Engagement Funds in
the amount of $2,500 ($2,500 per Study Area) to support the City's Community Engagement.
B. Agreement Term. This Agreement will remain in force until completion of the Community
Engagement by the City, or as mutually agreed by the City and the County.
C. Indemnity
1. City agrees to indemnify defend and hold harmless County, its agents, special districts,
elected officials, officers and employees, from and against any and all liability, expense, including
defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not
limited to bodily injury, death, personal injury, or property damage arising from or connected with
City's operations or services hereunder, including any workers' compensation suits, Federal Fair
Labor Standards Act wage or hour law violations, liability, or expense, arising from or connected
with services performed by or on behalf of City by any person pursuant to this Agreement.
2. County agrees to indemnify, defend and hold harmless City, its officers, directors, or
employees, from and against any and all liability, expense (including reasonable outside attorney
fees) resulting from the willful negligent acts or omissions of County, its agents, officers, or
employees in connection with this Agreement.
HOA.1184451.3
3
D. Financial Records
1. The City agrees to use a generally accepted accounting system and to maintain satisfactory
financial accounts, documents, and records of this expenditure of Engagement Funds and to make
them available to County for auditing and inspection at reasonable times for the purpose of verifying
appropriateness and validity of expenditures of Engagement Funds under the terms of this
Agreement. The City also agrees to retain such financial accounts, documents, and records for five
(5) years following termination of this Agreement.
2. The City, within thirty (30) days of notification from County of its audit findings, may dispute
the audit findings in writing to County and provide County with records and/or documentation to
support the expenditure claims. County shall review this documentation and make a final
determination as to the validity of the expenditures.
E. Notices and Approvals
All notices and approvals shall be directed to and made by the following representatives of the
parties:
To the Department:
To City:
Parks and Recreation
Attn: Norma E. Garcia, Deputy Director
Planning & Development Agency
510 South Vermont Avenue
Los Angeles, CA 90020
Name:
Address:
Cory Linder, Director of Recreation and parks
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
31 0-544-5260
F. Severability/Effective Date/Governing Law/Counterparts/Nondiscrimination
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity
shall not affect other provisions or applications of the Agreement that can be given effect without
the invalid provision or application, and to this end the provisions of the Agreement are severable.
The effective date of this Agreement shall be the date that the Agreement is executed by the
Department's Director. This Agreement will be be governed by and construed in accordance with
California laws. This Agreement may be executed in counterparts, each of which shall be deemed
an original. The City shall not discriminate against any person on the basis of race, color, sex,
sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap,
medical condition, or place of residence in the use of the Engagement Funds paid to the City
pursuant to this Agreement.
G. Independent Status.
This Agreement is not intended and shall not be construed to create the relationship of agent,
servant, employee, partnership, joint venture or association as between County and City. City
understands and agrees to bear the sole responsibility and liability for furnishing Workers'
Compensation benefits to any person for injuries arising from or connected with services
performed on behalf of City pursuant to this Agreement.
HOA.1184451.3 2
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H. Compliance with Law
City's completion of the Project shall conform to and abide by all County ordinances and all
State and Federal laws and regulations insofar as the same or any of them are applicable; and
where permits and/or licenses are required for City's work, the same must be first obtained from
the regulatory agency having jurisdiction thereover.
IN WITNESS WHEREOF, the City has executed this Agreement, or caused it to be duly
executed by its authorized representative, and the County by order of its Board of Supervisors, has
delegated to the Director of Parks and Recreation, or his designee, the authority to execute this
Agreement on its behalf on the date and year written below.
CITY
Name:
Title:
APPROVED AS TO FORM FOR THE CITY:
Name:
Title:
COUNTY OF LOS ANGELES
Norma E. Garcia
Deputy Director
APPROVED AS TO FORM FOR THE COUNTY:
MARY C. WICKHAM
Interim County Counsel
Claudia Gutierrez, Deputy County Counsel
HOA.1184451.3 3
Date
Date
Date
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EXHIBIT B We a ll , tJleed Study Area: 2331
PARH:S
Community Engagement Plan
A Community Engagement Meeting must be held in each Study Area between December l,
2015 and February 15, 2016. The meeting can be run by city staff or by a community-based
organization of your choice. The meeting facilitator must attend one of three trainings . At the
training, facilitators will receive all information needed to hold the meeting. To offset the cost of
the Community Engagement Meeting, a $2,500 stipend is available for each Study Area .
Please answer the questions below and return this form to Rita Robinson
rrobinson@parks.lacounty.gov by October 15, 2015
Please tell us about your community engagement meeting:
Date: 0112112016
Time: 7pm
Location: Hesse Park 29301 Hawthorne Blvd. Rancho Polos Verdes, CA 90275 John C, McToqqart Holl
0 Parking provided
0 Accessible by public transportation
What translation services (if any) will be provided? Languages: English Only
Who will be facilitating your community engagement event(s)?
IZICity Staff
DCommunity-Based Organization. Name of CBO:
Please provide the contact information for the primary facilitator and any secondary facilitator (if
applicable) that will be attending the mandatory training. You may have a maximum of 2 people.
Name: Mott Waters
Title : Senior Administrative Analyst Recreation and Parks
Address: 30940 Hawthorne Blvd. RPV, CA 90275
Phone: mottw@rpvco .oov
Email: mottw@rpvco.qov
Name:
Title:
Address :
Phone:
Email:
Please rank your preference for a mandatory facilitator training date. Space is limited at each
training and spaces will be reserved based on the timely return of this form.
l Monday--November 16, 2015 l 0:00am-l 2:00pm Roy Anderson Recreation Center
2 Tuesday--November 17, 2015 6:30pm-8:30pm Los Angeles County Arboretum
3 Saturday--November 21, 2015 l 0:00am-l 2:00pm San Fernando Park
Please describe how you will promote your engagement meeting (select all that apply):
[2]Publicly posted notice D Canvassing
0Mailers DTelevision/Radio
0Website DOther
0Social Media
Please describe your attendance goal ( # of attendees): 50
Please provide any additional details related to your action plan for engaging the community:
Recreation and Parks Department recently completed a 15 month Parks Mosler Pion Update effort and extensive public
outreach that culminated in the adoption of on updated Parks Moster Pion on October 6, 2015.
The list of prioritized parks projects generated at the community engagement meeting is due to the
County by February 29, 2016 .
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