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CC SR 20150818 G - Contract Amendment for Additional Sheriff's Patrol UnitsMEMORANDUM Lj alks, RANCHO PALOS VERDES TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CAROLYNN PETRU, DEPUTY CITY MANAGER DATE: AUGUST 18, 2015 SUBJECT: CONTRACT AMENDMENT FOR ADDITIONAL SHERIFF'S PATROL UNITS REVIEWED: DOUG WILLMORE, CITY MANAGER VVt4j RECOMMENDATION Authorize the City Manager to sign an amendment to the City's Service Level Authorization for FY15-16 to add two (2) additional Los Angeles County Sheriff's Department patrol units. DISCUSSION On May 19, 2015, the Council approved the concept of adding two (2) additional patrol units to the Sheriff's contract in FY15-16. The funds were included in the FY15-16 Budget adopted on June 16, 2015. Therefore, staff is now bringing forward the Service Level Authorization form for Council's consideration. The two new positions are shown as "Growth Deputy Units" in the attached contract amendment. If approved, the City Manager will sign the form and submit it to the Contract Law Enforcement Bureau. Staff and Captain Bolin have already been in contact with the Bureau, and if the contract amendment is approved, the two additional positions are scheduled to begin service at the Lomita Station in September 2015. FISCAL IMPACT The proposed amendment will increase the Sheriff's Contract by $338,345. This amount includes the 6% contribution to the Liability Trust Fund. Therefore, the City's total General fund expenditure for the Sheriff's Contract in FY15-16 will increase from $4,531,446 to $4,869,791. It should be noted that the current contract amount includes $9,300 for the first year's cost of the two Automatic License Plate Recognition (ALPR) systems previously authorized by Council in the FY15-16 Budget. As previously agreed upon, the cost of one ALPR unit will be paid for by Rancho Palos Verdes, while the cost of the second unit will be shared among the three contract cities based on the regional formula (68%/28%/4%). Attachment: Sheriff's Contract Amendment — Service Level Authorization (Form 575) (page 2) 1 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT ): I . �fp CONTRACT CITY LAW ENFORCEMENT SERVICES �3 Service Level Authorization CITY: Rancho Palos Verdes FISCAL YEAR: 2015-2016 EFFECTIVE DATE: 91112015 SH -AD 575 (REV. 03/15) © Copyright 2015 Los Angeles County Sheriff's Department. All Rights Reserved. Page 2 2 CONTRACT CODE TOTAL SERVICE UNITS PURCHASED SERVICES LAW # NEW PREVIOUS CHANGE USE ONLY DEPUTY SHERIFF SERVICE UNIT 306 40 Hour 0.0000 0.0000 0.0000 307 56 Hour 8.7000 8.7000 0.0000 308 70 Hour 0.0000 0.0000 0.0000 310 Non -Relief 1.3600 1.3600 0.0000 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 301 40 Hour 0.0000 0.0000 0.0000 302 56 Hour 0.0000 0.0000 0.0000 303 70 Hour 0.0000 0.0000 0.0000 305 Non -Relief 1.3600 1.3600 0.0000 GROWTH DEPUTY, UNITS (Non -Relief Only) 335 Deputy 2.0000 0.0000 2.0000 336 Deputy, B-1 0.0000 0.0000 0.0000 GRANT UNITS (Non -Relief Only) 383 Deputy 1.3600 1.3600 0.0000 384 Deputy B-1 0.0000 0.0000 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) 342 Lieutenant 0.0000 0.0000 0.0000 353 Sergeant 0.0000 0.0000 0.0000 348 Sergeant Motor 0.0000 0.0000 0.0000 305 Motor Deputy 0.6800 0.6800 0.0000 354 Watch Deputy 0.0000 0.0000 0.0000 345 Operations Assistant III 0.0000 0.0000 0.0000 344 Operations Assistant II 0.0000 0.0000 0.0000 343 Operations Assistant 1 0.0000 0.0000 0.0000 329 Crime Analyst 0.0000 0.0000 0.0000 347 Security Officer 0.0000 0.0000 0.0000 331 Custody Assistant 0.0000 0.0000 0.0000 340 Law Enforcement Technician w/Vehicle 0.0000 0.0000 0.0000 351 Station Clerk II 0.0000 0.0000 0.0000 325 Community Service Assistant w/Vehicle 0.0000 0.0000 0.0000 Other Need to insert cost on Pg 2 0.0000 0.0000 1 0.0000 Routine City Helicopter Billing Agreement (Circle / Bold Selection) YES NO License Detail - Business License & Renewal Applications (Circle / Bold Selection) YES NO License Detail - Acts on Violations Observed within the City (Circle ! Bold Selection) YES NO NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided. SH -AD 575 (REV. 03/15) © Copyright 2015 Los Angeles County Sheriff's Department. All Rights Reserved. Page 2 2 HOURS OF SERVICE & ESTIMATED CHARGES CITY: Rancho Palos Verdes 9/1/2015 SERVICE UNITS UNIT COST LIABILITY @6% TOTAL COST WITH ABILITY YEARLY HOURS PER SERVICE UNIT '; ANNWW, GOAL HOURS: ANNUAL GOAL (MINUTES) PERSONNEL REQUIRED DEPUTY SHERIFF SERVICE UNIT 40 Hour $263,439 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $368,815 8.7 3,208,690.50 192,521.43 3,401,211.93 2920 25,404 1,524,240 14.1984 70 Hour $461,018 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $239,490 1.36 325,706.40 19,542.38 345,248.78 1789 2,433 145,982 1.3600 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour $277,549 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $388,568 0 0.00 0.001 0.00 2920 0 0 0.0000 70 Hour $485,710 0 0.00 0.001 0.00 3650 0 0 0.0000 Non -Relief $252,317 1.36 343,151.12 20,589.07 363,740.19 1789 1 2,433 145,982 1.3600 GROWTH DEPUTY UNITS (Non -Relief Only) Deputy $159,597 2 319,194.00 19,151.64 338,345.64 1789 3,578 214,680 2.0000 Deputy B-1 $173,115 1 0 0.00 0.00 0.00 1789 0 0 0.0000 GRANT UNITS (Non -Relief Only) Deputy $159,597 1.36 217,051.92 13,023.121 230,075.04 1789 1 2,433 145,982 1.3600 Deputy B-1 $173,115 0 0.00 0.001 0.00 1789 0 0 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant $254,368 1 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant $209,999 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant Motor $221,549 0 0.00 0.00 0.00 1789 0 0 0.0000 Motor Deputy $252,317 0.68 171,575.56 10,294.53 181,870.09 1789 1,217 72,991 0.6800 Watch Deputy $171,719 0 0.00 0.00 0.00 1789 0 0 0.0000 Operations Assistant III $115,722 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant 11 $101,054 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant 1 $81,331 0 0.00 NIAJ 0,00 1789 0 0 0.0000 Crime Analyst $116,293 0 0.00 N/A 0.00 1789 0 0 0.0000 Security Officer $97,816 0 0.00 0.00 0.00 1789 0 0 0.0000 Custody Assistant $94,302 0 0.00 0.00 0.00 1789 0 0 0.0000 Law Enforcement Technician wNehicle $87,208 0 0.00 0.00 0.00 1789 0 0 0.0000 Station Clerk 11 $75,191 0 0.00 N/A 0.00 1789 0 0 0.0000 Community Service Assistant wNehicle $59,757 0 0.00 0.00 0.00 1789 0 0 0.0000 Other Need to insert cost in next column 0 0.00 N/A 0.00 1789 0 0 0.0000 Public Safety Equipment see Page 4 9,300.00 N/A 9,300.00 ESTIMATED COST FOR SERVICE UNITS " $4,594,669.50 LIABILITY@ 6%= $275,122.17 TOTAL ESTIMATED COST SH -AD 575 REV. 03/15 $4,869,791.67 DEPUTY DEPUTY, B-1 LT/SERGEANT CSA CIVILIAN 35,065 2,433 0 0 0 MINUTE 2,103,876 145,982 0 0 0 PERSONNEL 19.5984 1.3600 0.0000 0.0000 0.0000 Page 2 3 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY EFFECTIVE DATE: 9/1/2015 City: Rancho Palos Verdes SERVICE UNIT TOTAL UNITS PURCHASED DEPLOYMENT TOTAL UNITS ASSIGNED GENERAL LAW TRAFFIC LAW MOTOR SPECIAL EM DAY PM EM DAY PM DEP ASSIGN D.B. TEAM LEADER DEPUTY, GENERALIST 40 Hour 0 0 56 Hour 8.7 1.57 3.26 3.87 8.7 70 Hour 0 0 Non -Relief 1.36 0.68 0.68 1.36 Motor 0.68 0.68 0.68 DEPUTY, BONUS I 40 Hour 0 0 56 Hour 0 0 70 Hour 0 0 Non -Relief 1.36 1.36 1.36 GROWTH DEPUTY Deputy 2 1 1 2 B-1 0 0 GRANT DEPUTY Deputy 1.36 1.36 1.36 B-1 0 0 REPORT PREPARED BY: APPROVED BY: UNIT COMMANDER CITY APPROVAL BY: CITY OFFICIAL "I certify that I am authorized to make this commitment on behalf of the City" PROCESSED AT CLEB BY: DATE: DATE: DATE: DATE: YES NO BILLING MEMO REQUIRED AND SUBMITTED: (PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMITTED: ORGANIZATIONAL CHART REQUIRED AND SUBMITTED: DUTY STATEMENT REQUIRED AND SUBMITTED: SH -AD 575 (REV. 03/15) MINUTE PROGRAM IN RAPS UPDATED: Page 3