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CC DM 20150818 B - 20150630 CC MINS DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING JUNE 30, 2015 The meeting was called to order at 6:00 P.M. by Mayor Knight at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file and was immediately recessed into Closed Session. The meeting reconvened at 7:04 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight ABSENT: None Also present were Doug Willmore, City Manager; Carolynn Petru, Deputy City Manager; Carol Lynch, City Attorney; Deborah Cullen, Director of Finance; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Nicole Jules, Deputy Director of Public Works; Cory Linder, Director of Recreation and Parks; Sean Robinson, Human Resources Manager; Matt Waters, Senior Administrative Analyst; Lauren Ramezani, Senior Administrative Analyst; and Teresa Takaoka, Deputy City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Deputy City Manager Petru. MAYOR'S ANNOUNCEMENTS: Mayor Knight announced the recent passing of WWII veteran and P38 pilot Al Campbell, noting those interested to learn more could watch an RPVTV special about his life. Mayor Knight reminded residents that fireworks are illegal in the City but can be enjoyed in neighboring cities including Hermosa Beach, EI Segundo and San Pedro. APPROVAL OF THE AGENDA: Mayor Pro Tem Brooks requested that Item No. 3 (Street Tree Maintenance Practices) be moved up after Item No. 1 (Abalone Cove Sewer Service Charge). Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the agenda as amended, with items considered in the following order: Item No. 1 (Abalone Cove Sewer Service Charge); Item No. 3 (Street Tree Maintenance Practices); Item No. 2 (Parks Master Plan Update); and Item No. 4 (Introduction of Ordinance — Amendments to Municipal Code Relating to Recovery of Attorney's Fees by a Prevailing Party and Enforcement of Parking Restrictions by Volunteers on Patrol). Draft City Council Minutes June 30, 2015 Page 1 of 13 The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: None PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Sharon Loveys, Vista Verde Owners Association, provided comments regarding the Green Hills issue and noted her letter would not have been rejected if the building was not built where it is currently located. Greg Royston, requested clarification regarding sixteen residential parking spots recently approved by the Council near Del Cerro Park CITY MANAGER REPORT: City Manager Willmore invited everyone to the City's Annual 411 of July event. He reported the City has received an award from the 36th annual Telly Awards, which is the public sector's version of the Emmy Awards. He added that local resident, John Clayton won the award for his "Arm Chair Traveler: The LAX Tower". It is the 9th win overall for the City. CONSENT CALENDAR: Deputy City Clerk Takaoka reported that late correspondence regarding Item C (Approve the Assignment of Universal Waste Systems, Inc.'s Contract to EDCO Disposal Corporation and Approve Amendment No. 1 to EDCO Disposal Corporation's Contract) and Item O (Southern California Edison Prolonged Power Outages) was distributed prior to the meeting; and there was one request to speak regarding Item C. Councilman Misetich requested that Item O (Southern California Edison Prolonged Power Outages) be removed from the Consent Calendar for separate consideration. Mayor Knight moved, seconded by Mayor Pro Tem Brooks, to approve the Consent Calendar, as amended, with Item C removed from the Consent Calendar as there was a request to speak, and Item O removed from the Consent Calendar for separate consideration. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None Draft City Council Minutes June 30, 2015 Page 2 of 13 Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the June 2, 2015 Regular Meeting; and June 10, 2015 Adjourned Regular Meeting. Approve the Assignment of Universal Waste Systems, Inc.'s Contract to EDCO Disposal Corporation and Approve Amendment No. 1 to EDCO Disposal Corporation's Contract (Supports 2014 City Council Goal - Government Efficiency, Fiscal Control and Transparency) This item was removed from the Consent Calendar for separate consideration. Approve the Fourth Amendment for a One -Year Contract Extension for West Coast Arborist, Inc. for Tree Maintenance Services Approved the Fourth Amendment to the Agreement and authorized the Mayor and City Clerk to execute the Fourth Amendment to the Agreement with West Coast Arborist, Inc., for tree maintenance services. Approve the Third Amendment to the Agreement between the City of Rancho Palos Verdes and Fire Grazers for Fuel Modification Services by Grazing Animals Approved the Third Amendment to the Agreement and authorized the Mayor and City Clerk to execute the Third Amendment to the Agreement with Fire Grazers for fuel modification services by grazing animals. Authorize an Amendment to the Agreement between the City of Rancho Palos Verdes and Golden Touch Cleaning Services, Inc. for Custodial Services Approved the Fourth Amendment to the Agreement and authorized the Mayor and City Clerk to execute the Fourth Amendment to the Agreement between the City of Rancho Palos Verdes and Golden Touch Cleaning Services, Inc., allowing an extension of the term of the custodial services maintenance agreement to June 30, 2016. Approve the First Amendment to the Agreement between the City of Rancho Palos Verdes and Hardy and Harper, Inc. for the Public Works Maintenance Agreement for Streets and Rights -of -Way Approved the First Amendment to the Agreement and authorized the Mayor and City Draft City Council Minutes June 30, 2015 Page 3 of 13 Clerk to execute the First Amendment to the Agreement with Hardy and Harper, Inc. for public works maintenance of streets and rights-of-way and extend the term of the agreement to June 30, 2016. Approve the Third Amendment to the Agreement between the City of Rancho Palos Verdes and the Los Angeles Conservation Corps for Maintenance Services Approved the Third Amendment to the Agreement and authorized the Mayor and City Clerk to execute the Third Amendment to the Agreement with the Los Angeles Conservation Corps for maintenance services. Approve One -Year Contract Extensions with Marina Landscape Services, Inc. for Landscape Maintenance Services for Parks, and Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for Rights -of Way Approved the Second Amendments to the Agreements and authorized the Mayor and City Clerk to execute one year Amendments to the Agreements with Marina Landscape Services, Inc. for the following: 1) The Second Amendment to the agreement for Landscape Maintenance Services for Parks; and, 2) The Second Amendment to the Agreement for Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for City Rights -of -Way. Approve the First Amendment to the Agreement between the City and Venco Western, Inc., for City Program Activities and Right -of -Way Landscape Maintenance Approved the First Amendment to the Agreement and authorized the Mayor and City Clerk to execute the First Amendment to the Agreement with Venco Western, Inc., for City program activities and right-of-way landscape maintenance. Award Amendment to Joe's Street Sweeping, Inc. Contract for Street Sweeping Services 1) Approved Amendment No. 4, to the agreement to Joe's Sweeping Inc. d/b/a Nationwide Environmental Services for street sweeping services, extending the term effective July 1, 2015 through June 30, 2016 for an amount not -to -exceed $170,000; 2) Approved the assignment of the administration of the agreement with Joe's Sweeping, Inc. dba Nationwide Environmental Services to EDCO Disposal Corporation (EDCO); and, 3) Authorized the Mayor and City Clerk to execute Amendment No. 4 to the agreement with Joe's Sweeping Inc. d/b/a Nationwide Environmental Services, for street sweeping services for FY 15-16. Salary Schedule Resolution Revision Draft City Council Minutes June 30, 2015 Page 4 of 13 ADOPTED RESOLUTION NO. 2015-49, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE CITY'S SALARY SCHEDULE TO ADD THE NEWLY -APPROVED FULL-TIME HUMAN RESOURCES ANALYST POSITION TO THE LIST OF APPROVED POSITIONS FOR THE CITY, AND SETTING THE SALARY RANGE. Paid Sick Leave Policy for Part -Time, Temporary, and Seasonal Employees ADOPTED RESOLUTION NO. 2015-50, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A PAID SICK LEAVE POLICY FOR PART-TIME, TEMPORARY AND SEASONAL EMPLOYEES, PURSUANT TO AB 1522 — THE HEALTHY WORKPLACES, HEALTHY FAMILIES ACT OF 2014. The Policy would be effective July 1, 2015. Budget Adjustment — Community Development Block Grant Program ADOPTED RESOLUTION NO. 2015-51, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2015-47, THE BUDGET APPROPRIATION FOR FY15-16, TO ADJUST THE BUDGET IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. 119 4ITAN =1IT&GIT14II d:101,T 9141,1 &4=11 r111SY_14:1 kill 07_1: Southern California Edison Prolonged Power Outages This item was removed from the Consent Calendar for separate consideration after Regular Business. Approve the Assignment of Universal Waste Systems, Inc.'s Contract to EDCO Disposal Corporation and Approve Amendment No. 1 to EDCO Disposal Corporation's Contract Minas Yerelian, commended staff on their effective negotiations regarding the EDCO contract but stated more needs to be done regarding the labor component of the contract. Discussion ensued among Council Members and staff. Mayor Knight stated that Mark Blackburn, President of Universal Waste Systems, had called him to report that he had enjoyed working with City staff, who offered to assist in making the transition as smooth as possible. Steve South, President, EDCO Disposal Corporation, in response to the earlier public comment, explained that the City has a provision in the agreement which effectively caps services rates; therefore, the rates cannot climb above a certain percentage. Draft City Council Minutes June 30, 2015 Page 5 of 13 Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to: 1) Approve Amendment No. 1 to EDCO Disposal Corporation's (EDCO) contract; 2) Approve the assignment of Universal Waste Systems, Inc.'s (UWS) residential solid waste contract (Service Area 2) to EDCO, including waiving the applicable transfer fees; and, 3) Authorize the Mayor and City Clerk to execute Amendment No. 1 to EDCO Disposal Corporation's contract, which includes the assignment of Universal Waste Systems, Inc.'s contract. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None PUBLIC HEARINGS: Abalone Cove Sewer Service Charge Deputy City Clerk Takaoka reported that the public hearing was duly published; no written protests received; late correspondence was distributed prior to the meeting; and, there were no requests to speak regarding this item. She also noted that this was a continued public hearing opened initially at the June 16, 2015 meeting. Mayor Knight recused himself from discussion of this item and left the dais at 7:25 P.M. Mayor Pro Tem Brooks asked staff for a modified staff report. Senior Engineer Dragoo provided a staff report and PowerPoint presentation regarding this item. After the public hearing was conducted, Mayor Pro Tem Brooks declared the public hearing closed. Discussion ensued among Council Members and staff. Councilman Misetich moved, seconded by Councilman Duhovic, to: ADOPT RESOLUTION NO. 2015-52, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A REPORT IN CONNECTION WITH THE SEWER SERVICE CHARGE ESTABLISHED PURSUANT TO CHAPTER 13.06 OF THE RANCHO PALOS VERDES MUNICIPAL CODE, DETERMINING THE AMOUNT OF SUCH CHARGE FOR FISCAL YEAR 2015/16, AND ORDERING THAT SUCH CHARGE BE COLLECTED ON THE TAX ROLL. Draft City Council Minutes June 30, 2015 Page 6 of 13 The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Misetich and Mayor Pro Tem Brooks NOES: None ABSENT: Mayor Knight (recused) Mayor Knight returned to the dais at 7:30 P.M. REGULAR BUSINESS: Street Tree Maintenance Practices (Supports 2014 City Council Goal, Public Infrastructure) Deputy City Clerk Takaoka reported that there were two requests to speak. Deputy Director of Public Works Jules presented a staff report and PowerPoint presentation regarding this item. Ann Marinovich, thanked staff and the Council for their time and consideration of this matter, noting she looked forward to the implementation of the changes. Discussion ensued among Council Members and staff. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the staff recommendation to: 1) Consider Staff's proposal to modify the City's policy on tree trimming and maintenance practices; 2) Direct Staff to initiate the appropriate code amendments to Municipal Code Title 17 and to the City's View Restoration and Preservation Guidelines to delete the current City Tree Review Permit process; and, 3) Direct Staff to rescind all City Tree Review Permit covenants that currently exist between the City and residents; and, 4) ADOPT ORDINANCE NO. 569U, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, PRECLUDING THE PROCESSING AND ISSUANCE OF CITY TREE REVIEW PERMITS WHILE NEW PROVISIONS OF THE MUNICIPAL CODE ARE EVALUATED AND ADOPTED. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None RECESS AND RECONVENE: Mayor Knight called a brief recess from 7:52 P.M. to 8:05 P.M. Parks Master Plan Update (Supports 2014 City Council Goal, Parks and Recreation Programs) Draft City Council Minutes June 30, 2015 Page 7 of 13 Deputy City Clerk Takaoka reported that late correspondence was distributed prior to the meeting and there were 15 requests to speak regarding this item. Director of Recreation and Parks Linder and Senior Administrative Analyst Waters provided a staff report and PowerPoint presentation regarding this item. John Sover, spoke in opposition to adding a dog park to Eastview park, noting community input at the workshops, as well as online surveys, were opposed to this addition. John Freeman, shared a picture of Lower Hesse Park with the City Council and audience members; and, commented on the concerns community members raised at the Hesse Park workshops regarding active recreational amenities at Lower Hesse Park. Noel Park, stated that he participated in the Homeowner's Association workshops and echoed Mr. Freeman's sentiments regarding Lower Hesse Park. He added that Hesse Park should be an example of view preservation with a City review of trees currently growing in Hesse Park, as they currently impair views. Jack Fleming, commented that the Ladera Linda Community Center, the Forrestal Nature Preserve, and nearby soccer fields are located in a residential area and asked staff to take this into consideration when updating the Parks Master Plan. He noted that the increase in visitors at these locations brings more traffic, trash, and parking spillovers into the residential neighborhood that the residents are then burdened with. Mickey Rodich, stated that City parks should be designed for the residents' use; and, he hoped that there was some way to mitigate the effects of social media with regards to the City's amenities. Gary Randall, spoke in opposition to any development at Gateway Park. He stated his main concern included the perceived need for additional parking along Palos Verdes Drive South, noting that simply adding more parking will not alleviate the problem but will instead exacerbate it by bringing more visitors to the area. Ed Hummel, echoed some of the earlier sentiments of the speakers; stated his opposition to any development near the slide area; and, noted the effects of social media in bringing visitors to the area. Michael Barth, expressed his opposition to developing Gateway Park, especially due to its proximity to the slide area, along with numerous traffic issues. He instead suggested using allocated funds to develop parks wherein residents were desirous of added amenities. Draft City Council Minutes June 30, 2015 Page 8 of 13 Molly Brent, spoke in opposition to developing a dog park at Eastview Park, noting she would instead prefer to see an increase in trash collection services, especially on the weekends after events are held and trash cans are overflowing. Eva Cicoria, complimented staff on the extensive outreach and the summary of information presented in the staff report. She recommended an increase in staff to handle the influx of visitors to Abalone Cove, Del Cerro Park and Ladera Linda. She suggested that before enhancing other amenities, perhaps a better approach would be to develop a plan to mitigate the increase in visitors/usage as a result of social media. John Wessel, expressed his concern that the Open Space Plan does not include a native vegetation area which is crucial for the gnatcatchers, especially along Upper Point Vicente. David Gakenheimer, presented a petition signed by fifty-six of his neighbors in complete opposition to development at Gateway Park. He emphasized the problems with mass media, the potential for traffic issues, and brush fires. Jim Parker, spoke in favor of the Skate Park, noting that any available area would be acceptable. He stated he would like confirmation that the committee can begin to solicit private funds or have a designated place to break ground for the skate plaza. He also noted that since it would be a multi -use facility the skaters were willing to offer the use of the stage and plaza anytime the City needs it for an event. Susan Seamans, Skate Park PV, congratulated staff on a comprehensive staff report. She stated that because the skate park is a completely self-funded project, Skate Park PV would need a guarantee that there is a dedicated area for the skate plaza at Upper Pt. Vicente. She requested that the approval of the skate park be bifurcated from all other uses, so Skate Park PV could begin to solicit funds. Romas Jarasunas, representing Palos Verdes Park Place HOA, expressed that while the homeowners are grateful for the new parking restrictions, they are opposed to other improvements at Del Cerro such as the new restroom building and additional picnic tables. Bill Schurmer, stated that he has been hiking for decades in Del Cerro and sees the parking issues regularly, as well as inappropriate behavior in the Preserve. He has noted the decline of the property over the years and the excessive trash and graffiti. He stated he was interested to see how restricting parking in the Del Cerro area would affect traffic patterns in Gateway Park. Discussion ensued among Council Members and Staff. Andrea Vona, Executive Director, Palos Verdes Peninsula Land Conservancy (PVPLC), explained the PVPLC's collaborative role with the City, with meetings that City staff Draft City Council Minutes June 30, 2015 Page 9 of 13 attends on a monthly and bi-monthly basis. She noted that, as directed by Council, there were quarterly public meetings that City staff also attends. Discussion continued among Council Members and staff. Mayor Pro Tem Brooks moved, seconded by Councilman Campbell, to remove Gateway Park from the Parks Master Plan. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to incorporate the privately funded Skate Plaza into the Parks Master Plan, at Upper Point Vicente Park, with staff directed to work with the Skate Park representatives. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, and Misetich NOES: Mayor Knight Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to provide general direction acknowledging the concept of "less is more"; to maintain the semi -rural environment with the goal of being neighborhood friendly; to approve modest improvements at Lower Hesse Park and Eastview Park and, to preserve the general character of the other parks; and, to maintain the character of the neighborhoods around the park facilities. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None Councilman Duhovic moved, seconded by Councilman Campbell, to direct staff to return with an analysis of a recommendation to create a full time staff position to address trash pick-up and graffiti removal, with a budget adjustment if necessary; including a review of full and part-time staffing at park sites. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None RECESS AND RECONVENE: Draft City Council Minutes June 30, 2015 Page 10 of 13 Mayor Knight called a brief recess from 10:10 P.M. to 10:22 P.M. Introduction of Ordinance — Amendments to Municipal Code Relating to Recovery of Attorneys' Fees by a Prevailing Party and Enforcement of Parking Restrictions by Volunteers On Patrol Deputy City Clerk Takaoka reported that there were no requests to speak regarding this item. City Attorney Lynch provided a brief staff report regarding this item. Discussion ensued among Council Members and staff. Councilman Duhovic moved, seconded by Councilman Misetich, to approve staff recommendation in a bifurcated manner, with Sections 11 and 12 of the Ordinance considered in a separate motion. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: Campbell Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to approve the staff recommendation regarding Sections 11 and 12, of the Ordinance, authorizing the Volunteers on Patrol to issue citations. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None Councilman Misetich moved, seconded by Mayor Pro Tem Brooks, to: INTRODUCE ORDINANCE NO. 570, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING RECOVERY OF ATTORNEYS' FEES BY PREVAILING PARTY AND AUTHORIZING MEMBERS OF THE LOS ANGELES SHERIFF'S DEPARTMENT'S VOLUNTEERS ON PATROL PROGRAM TO ISSUE PARKING CITATIONS AND AMENDING SECTIONS 1.08.010, 1.16.250, 1.16.260, 5.04.220, 8.16.020, 8.24.090, 8.24.190, 9.28.130, 9.28.160, 9.28.190, 10.32.020, AND 17.02.040 OF THE RANCHO PALOS VERDES MUNICIPAL CODE. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Knight NOES: Campbell Draft City Council Minutes June 30, 2015 Page 11 of 13 ITEM REMOVED FROM CONSENT CALENDAR: Southern California Edison Prolonged Power Outages Councilman Duhovic moved, seconded by Councilman Misetich, to consider new business at this time, after 10:15 P.M. Without objection, Mayor Knight so ordered. City Attorney Lynch provided a report regarding this item, noting that PG&E has a rebate program that provides rebates if power outages are caused by storms, as discussed in the late correspondence that was distributed prior to the meeting. Discussion ensued among Council Members and staff. Councilman Misetich moved, seconded by Mayor Pro Tem Brooks, to include the same language that is in the PG&E program in the letters to legislators Senator Allen and Assemblyman Hadley so that they will be aware that there is a precedent for allowing rebates; and, include the paragraph detailing the rebate amounts as listed in the PG&E program. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None FUTURE AGENDA ITEMS: Skate Park at Upper Pt. Vicente (Campbell) CITY COUNCIL ORAL REPORTS: Each Council Member reported on his/her attendance at various organization and association meetings since the last City Council Oral Reports were provided on June 16, 2015. Councilman Misetich stated he had no items to report. CLOSED SESSION REPORT: City Manager Willmore reported that the City Council discussed the City Attorney candidates and no action was taken, with all Council Members present. ADJOURNMENT: Draft City Council Minutes June 30, 2015 Page 12 of 13 At 11:04 P.M., Mayor Knight adjourned the meeting. Attest: City Clerk WACity Council Minutes\2015\20150630 CC MINS DRAFT.docx Mayor Draft City Council Minutes June 30, 2015 Page 13 of 13