CC SR 20150804 J - PVIC Lighthouse Lens Exhibit Grant ProgramCITY OF
MEMORANDUM
iRANCHO `
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CAROLYNN PETRO, AICP, DEPUTY CITY MANAGER
DATE: AUGUST 4, 2015
SUBJECT: AUTHORIZING RESOLUTION FOR THE CALIFORNIA
CULTURAL & HISTORICAL ENDOWMENT MUSEUM
GRANT PROGRAM FOR THE POINT VICENTE
INTERPRETIVE CENTER LIGHTHOUSE LENS EXHIBIT
REVIEWED BY: DOUG WILLMORE, CITY MANAGER 64A,
Project Manager: Kit Fox, AICP, Senior Administrative Analyst
RECOMMENDATION
Adopt Resolution No. 2015-_, thereby authorizing the City Manager and/or his
designee(s) to submit an application for the California Cultural & Historical Endowment
(CCHE) Museum Grant Program to fund the installation of the historic 1886 31d -order
Fresnel lens from the Point Vicente Lighthouse at the Point Vicente Interpretive Center.
BACKGROUND
The Point Vicente Lighthouse contains a 3rd -order Fresnel lens that was manufactured in
Paris in 1886. It was originally installed at a lighthouse in Alaska in 1886 before being
moved to Point Vicente in 1926. In 2016, the lens will be one hundred thirty (130) years
old and the lighthouse itself will be ninety (90) years old.
Recently, the City was contacted by Chief Casey Curry with the U.S. Coast Guard
(USCG) and presented with the opportunity to receive the Point Vicente Lighthouse lens
on long-term loan.' Additionally, Tom Budar with the Point Fermin Lighthouse Society
has expressed interested in providing assistance in the form of financial support for the
removal of the lens from the lighthouse. Storyline Studio, the design company that is
USCG desires to upgrade and modernize the light in the historic lighthouse. Currently, the
lighthouse tower is closed for maintenance. Staff is not aware of any plans by USCG to decommission the
lighthouse at this time.
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MEMORANDUM: Authorizing Resolution for CCHE Museum Grant Program
August 4, 2015
Page 2
currently working on conceptual exhibit designs for a National Endowment for the
Humanities (NEH) grant application for the Point Vicente Interpretive Center (PVIC), has
included the lighthouse lens in the designs for the NEH grant application.
The City's grant consultant, Blais & Associates (B&A), has identified additional possible
funding for the lighthouse lens exhibit from the California Cultural & Historical
Endowment's (CCHE's) Museum Grant Program. In order to leverage the funding that
the City might obtain from the NEH grant, Staff recommends pursuing the CCHE grant as
well. This grant requires an authorizing resolution, which Staff presents for the City
Council's consideration and adoption this evening. The grant application is due by
September 1, 2015.
DISCUSSION
The draft authorizing resolution (attached) follows a template provided by the State. The
City Attorney has reviewed this resolution. With the City Council's authorization, Staff
and B&A will work to complete and submit the grant application to the State by the
September 1St deadline.
CONCLUSION
In conclusion, Staff recommends that the City Council adopt the authorizing resolution for
the Point Vicente Interpretive Center Lighthouse Lens Exhibit.
ALTERNATIVES
In addition to the Staff recommendation, the following alternative action is available for
the City Council's consideration:
Do not adopt the authorizing resolution. Staff will continue to seek other funding
sources for the installation of the lighthouse lens at PVIC.
FISCAL IMPACT
The costs associated with preparing this grant application will be covered by the City's
current annual contract with B&A.
Attachments:
• Draft Resolution No. 2015-_ (page 3)
• CCHE Museum Grant program fact sheet (page 6)
MAGrant Administration\CCHE Museum Grant Program (PVIC)\20150804_StaffRpt_CC.docx
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RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF RANCHO
PALOS VERDES APPROVING THE APPLICATION FOR
GRANT FUNDS FOR THE CALIFORNIA CULTURAL AND
HISTORICAL ENDOWMENT'S MUSEUM GRANT
PROGRAM UNDER THE CALIFORNIA CLEAN WATER,
CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND
COASTAL PROTECTION ACT OF 2002 (PROPOSITION
40)
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES
RESOLVE AS FOLLOWS:
WHEREAS, the Legislature and Governor of the State of California have provided
funds for the program shown above; and,
WHEREAS, the California Cultural and Historical Endowment has been delegated
the responsibility for the administration of this grant program, establishing necessary
procedures; and,
WHEREAS, said procedures established by the California Cultural and Historical
Endowment require a resolution certifying the approval of application(s) by the Applicants
governing board before submission of said application(s) to the State; and,
WHEREAS, the applicant, if selected, will enter into an agreement with the State
of California to carry out the Project.
NOW, THEREFORE, the City Council of the City of Rancho Palos Verdes does
hereby resolve as follows:
1. Approves the filing of an application for the Point Vicente Interpretive Center (PVIC)
Lighthouse Lens Exhibit; and,
2. Determines Applicant is eligible to apply for a State grant due to status as a 501(c)(3)
non-profit organization, government entity, or Federally -Registered tribe; and,
3. Certifies that applicant understands the assurances and certification in the application
herein, and,
4. Certifies applicant organization has long-term control of the property and will provide
satisfactory documentation of the long-term control as part of the grant agreement
development process; and,
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5. Certifies that applicant or title holder will have sufficient funds to operate and maintain
the project consistent with the land tenure requirements; or will secure the resources
to do so; and,
6. Certifies the proposed project/organization is free of any legal challenges that could
undermine progress on the project; and,
7. Gives State permission to publish any provided digital image to its website and to crop
or resize the image; and,
8. Agrees to acknowledge State's support in any news media, brochures, articles,
publications, seminars, exhibits, buildings, displays, products, or other promotion
materials about the funded project; and,
9. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor
Code regarding payment of prevailing wages on Projects awarded Proposition 84
Funds, and,
10.Agrees that projects involving construction, renovation, repair, rehabilitation, or
ground or visual disturbances must comply with all current laws and regulations which
apply to the Project, including, but not limited to, labor codes related to prevailing
wage, legal requirements for construction contracts, building codes, environmental
laws, health and safety codes, disabled access and historic preservation laws and
environmental laws. Grantee will be required to certify that, prior to commencement
of construction, all applicable permits and licenses (e.g., state contractor's license) will
be obtained; and,
11. Agrees to adhere to the Americans with Disabilities Act of 1990 (ADA) and the 2010
ADA Standards for Accessible Design. Title III of the ADA covers places of public
accommodation (such as museums, libraries, and educational institutions) and
includes a specific section regarding new construction and alterations in public
accommodations; and,
12.Agrees that projects involving construction, renovation, repair, rehabilitation, or
ground or visual disturbances must comply with the National Historic Preservation Act
and NAGPRA (Native American Graves Protection and Repatriation Act); and,
13. Waives all rights to privacy and confidentiality of the material submitted to State, and,
14.Agrees to execute a grant agreement prior to the encumbrance deadline of June 30,
2017, and will caused work on the project to be commenced within a reasonable time
after encumbering the funds, so that the project will be complete and the final invoice
submitted to the State by May 1, 2019; and,
15. Agrees that for all property acquired or developed with Museum Grant funds, applicant
will accept, sign, notarize and record a declaration of covenants, conditions and
Resolution No. 2015 -
Page 2 of 3
4
restrictions (deed restrictions) which attaches the conditions of the grant, as set forth
in the grant agreement, on the use and enjoyment of the property until the end land
tenure date specified in the grant agreement; and,
16.Appoints the City Manager, or designee, as agent to conduct all negotiations, execute
and submit all documents including, but not limited to applications, agreements,
payment requests and so on, which may be necessary for the completion of the
aforementioned project(s).
PASSED, APPROVED and ADOPTED this _t" day of August 2015.
Mayor
ATTEST:
City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby
certify that the above Resolution No. 2015-_, was duly and regularly passed and
adopted by the said City Council at a regular meeting thereof held on August 4, 2015.
City Clerk
Resolution No. 2015 -
Page 3 of 3
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FACT SHEET
Museum Grant Program
Blais Associates
professional grunt management
Funding Information and Application Requirements
-_. _ _ .. _ _._ _ . _ .
FAST FACTS
1 Application Deadline
_.......... ...._...... _........... .........._...._....._........_......_....-
2 Workshops (if any)
3 Eligible Applicants
4 Purpose of Program
5 Success Rate Last Year
6 Authorizing Resolution Required?
_......._..._,____.._._....._.._..___......,_.....__.___._._........._..._._..._._._._..__....._.._.............
FUNDING INFORMATION
7 Total Funds Available
__.._..... _....... ......._._......_._.___ _....._..._._. _ ..
8 High, Low, Average Grant
_._._._....___..__.._.._.__._........................_....__.__.... _............ __....
9 Maximum Funding Request
10 Local Match Required
September 1, 2015 4:00 PM
Bay Area
Sacramento **
June 18, 2015
July 2, 2015
1:00-5:00 pm
1:00-5:00 pm
Chabot Space & Science
Crocker Art Museum
Center
216 O St
10000 Skyline Blvd
Sacramento
Oakland
San Diego
Los Angeles
June 25, 2015
July 9, 2015
1:00 — 5:00 pm
1:00 — 5:00 pm
Natural History Museum
Museum of Tolerance
1788 EI Prado
9786 W Pico Blvd
San Diego
Los Angeles
RSVP at: mgpcoordinator@resources.ca.gov
**Sacramento Workshop will also be available via a Webcast.
When you RSVP please specify if you will be attending in person or
through the Webcast.
_.._._._.._..._.._._._._..._...._..__....__..___..._.....__.................. _... ._.._.__.___......_...._..._............ ...
_..___._.._._..__......
Museums that are:
1. Public agency (federal, state, city, county, district,
association of governments, joint powers or Federally
Recognized Indian Tribe); or
2. Nonprofit organization that has, among.its principal
charitable purposes, the preservation of historic or cultural
resources for cultural, scientific, historic, educational,
recreational, agricultural, or scenic opportunities.
_._._..----- —.... - - - ............. _..... ... ._..---._._..._......_.._..._...._....__.._..-..._................._................ __....
.._...._.._..,._.
To assist and enhance the services provided by California's
museums and other groups and institutions that undertake
cultural projects that are deeply rooted in and reflective of
previously underserved communities.
Not applicable as this is a new program.
...__.._...... ...........
..______..._..__,.__._._.....__._._._
Yes
$2 million. Funds are disbursed on a reimbursement basis.
Not applicable as this is a new program.
_.____._.__..._....__._---- __.___.___m_.
Grant range is $50,000 to $250,000
• Dollar for dollar.
on
•
• Acquisition Projects: grantee or the grantee's successor in
interest will hold in perpetuity the real property only for the
purpose for which the grant was made and make no other use
or sale or other disposition of the property without the written
permission of the State.
• Development Projects: grantee will maintain and operate the
project developed for at least 15 years.
• Eligible projects may include (see appendix H for a list of
eligible costs):
o Construction or acquisition of new buildings.
o Renovation or restoration of venues to expand space
for exhibition, educational activities or cultural
program services.
o Environmental improvements to facilities for
collections storage and exhibition, such as installation
of climate control, security, lighting or fire protection
systems.
o Construction and installation of permanent exhibits.
o Facility upgrades for environmental conservation,
energy and water efficiency, e.g., converting to
photovoltaic power.
o Exterior landscapes, gardens and outdoor plazas.
o Replacement or repairs to roof, foundation, water or
termite damage, windows, walls/physical dividers, etc.
o Safety retrofits such as replacing faulty or dangerous
wiring or asbestos abatement.
o Expansion or improvements to exhibition space, i.e.,
interpretive and educational enhancements.
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Biais Associates
professional grant management
• At least half of the match must be cash contributions.
• Match must be available when the application is submitted.
• For small nonprofit and Tribal museums with annual budgets
of less than $500,000 a lower than usual match may be
requested if necessary to make a project realistic for
underserved communities.
11 Funding Cycle
There will be two funding cycles. Future cycle will be available
once the Snoopy license plate program generates revenue.
__..------- -------------- _._ .......... -------------
,_ �PROJECT INFORMATION
PROJECT
---------- _ __ .. _ _ __ _ ----
12 Examples of Funded Projects
_. _ r_- _ -------
Not applicable as this is a new program.
._._....._.........._........._..._..._...:._........._..........._......_..__...__._..._.._
13 Priorities
.._..._.................._........_............._...._.._..._........_..__........._................._................_............................................................................................._...
Services for previously underserved communities, museums where
at least half the population served is disadvantaged will be
awarded an additional five points.
....__._ ___. _.__.. _. ___.
.,_._ _.__
_..__ __...... __ __ _ _------ . _�....
14 Eligible Project Types
. _.__..
Small capital asset projects in museums.
• Acquisition or development project should be in support of
one of the following Legislative Objectives:
o Superior Programs;
o Services to School Pupils;
o Services to the Public; or
o Increased Accessibility to Programs.
• Acquisition Projects: grantee or the grantee's successor in
interest will hold in perpetuity the real property only for the
purpose for which the grant was made and make no other use
or sale or other disposition of the property without the written
permission of the State.
• Development Projects: grantee will maintain and operate the
project developed for at least 15 years.
• Eligible projects may include (see appendix H for a list of
eligible costs):
o Construction or acquisition of new buildings.
o Renovation or restoration of venues to expand space
for exhibition, educational activities or cultural
program services.
o Environmental improvements to facilities for
collections storage and exhibition, such as installation
of climate control, security, lighting or fire protection
systems.
o Construction and installation of permanent exhibits.
o Facility upgrades for environmental conservation,
energy and water efficiency, e.g., converting to
photovoltaic power.
o Exterior landscapes, gardens and outdoor plazas.
o Replacement or repairs to roof, foundation, water or
termite damage, windows, walls/physical dividers, etc.
o Safety retrofits such as replacing faulty or dangerous
wiring or asbestos abatement.
o Expansion or improvements to exhibition space, i.e.,
interpretive and educational enhancements.
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15 Ineligible Activities •
Biais Associates
professional grant management
Cultural or educational programs or museum services.
Planning activities, internships or residencies.
Program research, development, and delivery.
Publication research, design, and printing.
Acquisition or restoration of objects for display e.g.,
collections, specimens, artifacts, animals, plants.
Website and social media development or delivery.
Institutional development or capacity building such as training
for staff, volunteers, interns or educators.
Community outreach or events or forums.
Programs outside the museum facility.
Sub -granting or regranting.
Conservation surveys and research.
Acquisition of a long-term lease or equipment, such as
computers or computer programs, TVs or furniture.
Operation and maintenance costs.
Digitization of collections.
Production of film or audio-visual products.
Non -historic treatment of historic structures.
Lobbying or lawsuits.
Payment of a debt or mortgage.
Out of state travel or activities.
Hospitality or food costs.
Projects with religious or sectarian purposes.
Cash reserves, endowments or fundraising activities.
General operating expense (salaries, overhead or other
expenditures not directly related to the project).
16 Project Readiness If CEQA is not complete at the time of application, for
application purposes only, a DRAFT Initial Study or a DRAFT
Notice of Exemption will be acceptable. Completion of CEQA
may take place during the project performance period and
may be an eligible expense.
■ The project must be started by June 30, 2017 and must be
completed by May 1, 2019.
HOW TO APPLY
.............._....._...._._........._..__................................_....._..
17 Application Requirements
• Application Form (Appendix B)
• Executive Summary (Appendix C)
• Narrative
• Attachments (Appendices D -Q)
o Resolution (Appendix D or E)
o Eligibility for Nonprofit Applicants
o Eligibility for Public Agencies
o Work Plan (Appendix F)
o Project Team (Appendix G)
o Cost Estimate (Appendix I or J)
o Matching Funds (Appendix K)
o In -Kind Contributions Form (Appendix L)
J
•
Blais &Associates
professional grant management
o Financial Management and Capacity Chart (Appendix
M)
o Location Map
o Assessor's Parcel Map
o Site Plan, Floor Plan, Engineering or Design
Specifications
o Photographs (5 color photos)
o Environmental Review Compliance Documents
(Appendix P)
o Letters from Entities With Jurisdiction
o Letters of Endorsement
o Disadvantaged Populations
o Land Tenure/Site Control (for development projects
only)
o Property Data Sheet (Appendix N)
o Operations ad Maintenance
o Project Permit/Approval Status (Appendix 0)
o Evidence of Willing Seller Letter (acquisition project
only) (Appendix Q)
o Disadvantaged Population Form plus Community Fact
Finder Maps and Reports (Appendix T)
o Characteristics Of 'Superior' Museums (Appendix U)
o Other (if available)
■ Purchase Agreement
■ Appraisal
■ Preliminary Title Report
• Supporting Documents
m : _.... ..... .-..--.... . ._ .._ __.. _ _ _.._ ._ ....__.
18 Submission Requirements Submit six copies with one marked 'Original' to:
Museum Grant Program Coordinator California Cultural
and Historical Endowment
c/o California Natural Resources Agency
1416 Ninth Street, Suite 1311
Sacramento, CA 95814
HOW APPLICATIONS WILL BE SCORED
19 Evaluation Criteria and Process Complete applications will be scored based on the following
criteria:
• Organization Description (40 points/10 points each)
o Mission History and Purpose
o Program and Audience
o Public Access
o Organizational Capacity and Track Record
• Project Description (60 points/10 points each)
o Need and Impact
o Planning and Project Readiness
o Project Team
o Fiscal Management
o Operations, Maintenance and Sustainability
o Legislative Objective
Biais Associates
professional grant management
• Disadvantaged Community (5 points)
WHO TO CONTACT
20 Agency California Cultural and Historical Endowment
............ _.. ' __.w__...._..._.__..___.._.__.._......_. ._.__...__.___...__.._:_.___....__._...... _ ..... _._.............. .W......_..._ ............
21 Contact Name/Phone Number Phone: (916) 653-2812 or E-mail:
mgpcoordinator@resources.ca.gov.
_..__._....__..__...._._... __....W__._._,_____..._.__._......�W...._�._____.�_'_:.:___.r......_._�..._.._......____.__._._.___.-....________ ..____..._..____.______........._.__._...._......__.._.._._-.---_.
22 Web Site http://resources.ca.gov/cche/museum_grant_program/
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