The URL can be used to link to this page

CC SR 20150707 01 - Film Permit Daily Use Fee IncreaseCITY OFi�RANCHO PALOS VERDES PUBLIC HEARING Date: July 7, 2015 Subject: Film Permit Daily Use Fee Increase Subject Property: Citywide 1. Report of Notice Given: City Clerk Morreale 2. Declare the Hearing Open: Mayor Knight 3. Staff Report & Recommendation: Senior Administrative Analyst Fox 4. Public Testimony: Applicant: N/A Appellant: N/A 5. Council Questions: 6. Rebuttal: 7. Declare Hearing Closed: Mayor Knight 8. Council Deliberation: 9. Council Action: Public Hearing Cover Page CITY OF tiRANCHO PALOS VERDES MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CAROLYNN PETRO, AICP, DEPUTY CITY MANAGER DATE: JULY 712015 SUBJECT: FILM PERMIT DAILY USE FEE INCREASE REVIEWED BY: DOUG WILLMORE, CITY MANAGER OA"'`J Project Manager: Kit Fox, AICP, Senior Administrative Analys RECOMMENDATION Conduct a public hearing to consider increasing the daily use fees charged for filming on City properties and rights-of-way; and adopt Resolution No. 2015-_ approving increased daily use fees for filming on City properties and rights-of-way. BACKGROUND On April 21, 2015, Mayor Pro Tem Brooks presented an item in Study Session, recommending that Staff initiate updates to the City's film permit fees. The City Council unanimously agreed with this recommendation. On May 19, 2015, while discussing future agendas in Study Session, the City Council gave direction to broaden the scope of the film permit fee review to include a larger discussion of the impacts of filming in the community. Staff presented that discussion for the City Council's review on June 2, 2015, including recommendations for increased daily use fees for filming activity on City properties and rights-of-way. At the June 2nd meeting, the City Council endorsed these proposed fees, which Staff now presents for the City Council's formal adoption. DISCUSSION Preliminarily, it should be noted that there is a significant distinction between fees that the City may charge for use of City properties, including City streets and parks, and fees that relate to filming that will occur solely on private property. Fees that the City imposes for use of its properties are not subject to the constraints that are imposed by State law upon 1 MEMORANDUM: Film Permit Daily Use Fee Increase July 7, 2015 Page 2 fees charged by the City for services that it provides, which must be based upon the cost to the City of providing the particular service. As noted in the April 21St Study Session report, one of the major fee disparities compared to other jurisdictions was the City's low daily use fees for City property. Based upon past experience, Staff believes that City properties located seaward of Palos Verdes Drive South and West are the most in demand for filming. Therefore, Staff recommends charging a premium for the use of these City properties as compared to those in inland locations. This premium would also be applied for the use of the public rights-of-way of Palos Verdes Drive South and West, and also to Palos Verdes Drive East due to the popularity of the "switchbacks" as a filming location. Also, since Staff has found that still and video productions are typically much less impactful than movie and television production, their daily use fees on City properties should be lower. In summary, Staff recommends the following changes to the City's film permit fees: Fee Current Proposed Dail Use -Movie -Cit Property $822 $2500 coastal/$1000 non -coastal Dail Use -TV -Cit Property $822 $2500 coastal/$1000 non -coastal Dail Use -Video -Cit Property $822 $1000 coastal/$500 non -coastal Dail Use -Still -Cit Property $223 $1000 coastal/$500 non -coastal Dail Use -Movie -Cit Right -of -Way $822 $2500 PVDE/S/W/$1000 other Dail Use -TV -Cit Right -of -Way $822 $2500 PVDE/S/W/$1000 other Dail Use -Video -Cit Right -of -Way $822 $1000 PVDE/S/W/$500 other Dail Use -Still -City Right -of -Way $223 $1000 PVDE/S/W/$500 other ADDITIONAL INFORMATION City of Malibu Film Permit Fee Schedule At the June 2nd City Council meeting, Mayor Knight suggested looking into the City of Malibu's film permit fee schedule as a possible model for our own. This was one of the fee schedules that Staff reviewed to come up with our recommendations for increasing the daily use fees for City properties and rights-of-way. A copy of Malibu's schedule is attached. Staff finds that Malibu's fee schedule is more complicated than our own, with many fees varying dependent upon additional variables such as the number of cast/crew members, the number of vehicles, and the duration of filming activity. Staff is concerned that adopting a similar schedule will lead to increased confusion for film permit applicants in determining what the total fees will be for a given shoot. In addition, since many of these fees are based upon multiple variables (cast/crew size, hours, etc.) that would require 2 MEMORANDUM: Film Permit Daily Use Fee Increase July 7, 2015 Page 3 independent verification, Staff is concerned that ensuring compliance would become problematic and burdensome for the City, especially for film shoots on private property where City Staff monitors are not present. Therefore, Staff does not recommend using the Malibu fee schedule as a model for the City at this time. Public Notification In accordance with applicable provisions of Section 6062a of the California Government Code, public notice of this matter was published in the Palos Verdes Peninsula News at least ten (10) days in advance of tonight's public hearing, and on two (2) occasions at least five (5) days apart: June 25, 2015, and July 2, 2015. As of the date that this report was completed, Staff had received no public comments in response to this proposal. CEQA Compliance Staff has determined that the adoption of increase daily use fees for filming on City properties and rights-of-way is exempt from the provisions of the California Environmental Quality Act (CEQA). A finding to this effect is included in the draft resolution prepared for the City Council's consideration and adoption. CONCLUSION In conclusion, Staff recommend that the City Council adopt Resolution No. 2015 - approving increased daily use fees for filming on City properties and rights-of-way. If adopted this evening, the increased fees will become effective on September 5, 2015. ALTERNATIVES In addition to the Staff recommendation, the following alternatives are available for the City Council's consideration: 1. Direct Staff to revise the proposed changes to the City's film permit fee schedule, and continue the public hearing to a future date certain. 2. Do not approve changes to the City's film permit fee schedule. FISCAL IMPACT There is no fiscal impact associated with reviewing the City's film permit fees. However, increased daily use fees for City properties and rights-of-way may (or may not) affect the attractiveness of the City for future location filming. Any change in daily use fees is likely to affect future film permit revenues, but the amount of such effect cannot be reliably 9 MEMORANDUM: Film Permit Daily Use Fee Increase July 7, 2015 Page 4 estimated at this time. The approved FY 2015-16 budget currently projects $60,000 in film permit -related revenue. Attachments: • Draft Resolution No. 2015-_ (page 5) • City of Malibu film permit fee schedule (page 7) • June 2nd City Council Minutes (excerpt) and Staff report (page 8) • April 21St City Council Minutes (excerpt) and Study Session report (page 43) MAFilm Permits\Fee Survey\20150707_StaffRPt_CC.docx El RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO. 2010-77 TO MODIFY THE DAILY USE FEES CHARGED FOR THE USE OF CITY -OWNED PROPERTIES AND RIGHTS-OF-WAY FOR FILMING ACTIVITY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES RESOLVE AS FOLLOWS: WHEREAS, the City of Rancho Palos Verdes ("City") currently has established daily use fees for filming activity on City -owned properties and rights-of-way, as set forth in Resolution No. 2010-77 of the Rancho Palos Verdes Master Schedule of fees and charges for City services; and, WHEREAS, the City Council desires to modify the daily use fees for filming activity on City -owned properties and rights-of-way as follows: WHEREAS, on July 7, 2015, the City Council conducted a duly -noticed public hearing concerning the proposed revision of the daily use fees for filming activity on City - owned properties and rights-of-way; and, WHEREAS, the adoption of this Resolution approving the revision to the daily use fees for filming activity on City -owned properties and rights-of-way is exempt from the California Environmental Quality Act (Public Resources Code Sections 21080 et seq.), pursuant to Public Resources Code Section 21080(b)(8)(A); and, 5 • $2500 (Coastal area) MOVIE — CITY PROPERTY $822 • $1000 (Non -coastal area) • $2500 (Palos Verdes Dr. E., S. & W.) • $1000 Other public rights-of-way) • $2500 (Coastal area) TV — CITY PROPERTY $822 • $1000 (Non -coastal area) • $2500 (Palos Verdes Dr. E., S. & W.) • $1000 Other public rights-of-way) • $1000 (Coastal area) VIDEO — CITY PROPERTY $822 ' $500 (Non -coastal area) e $1000 (Palos Verdes Dr. E., S. & W.) • $500 (Other public rights-of-way) • $1000 (Coastal area) STILL — CITY PROPERTY $223 • $500 (Non -coastal area) • $1000 (Palos Verdes Dr. E., S. & W.) • $500 Other public rights-of-way) WHEREAS, on July 7, 2015, the City Council conducted a duly -noticed public hearing concerning the proposed revision of the daily use fees for filming activity on City - owned properties and rights-of-way; and, WHEREAS, the adoption of this Resolution approving the revision to the daily use fees for filming activity on City -owned properties and rights-of-way is exempt from the California Environmental Quality Act (Public Resources Code Sections 21080 et seq.), pursuant to Public Resources Code Section 21080(b)(8)(A); and, 5 WHEREAS, all requirements of California Government Code Section 6062a are hereby found to have been satisfied. NOW, THEREFORE, the City Council of the City of Rancho Palos Verdes does hereby resolve as follows: Section 1: The facts set forth in the recitals of this Resolution are true and correct and are hereby incorporated herein by reference as though set forth in full. Section 2: The City Council hereby approves and adopts the revisions to the daily use fees for filming activity on City -owned properties and rights-of-way, as set forth above, and hereby amends the relevant provisions of Resolution No. 2010-77 to incorporate the revised daily use fees. Section 3: The modified daily use fees specified in this Resolution shall become effective on September 5, 2015. Section 4: The City Clerk shall certify to the passage, approval, and adoption of this Resolution, and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the City Council of the City. PASSED, APPROVED and ADOPTED this _t" day of July 2015. Mayor ATTEST: City Clerk State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2015-_, was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on July _, 2015. City Clerk Resolution No. 2015 - Page 2 of 2 6 CITY OF MALIBU SCHEDULE OF FEES FISCAL YEAR 2014 - 2015 FINANCE DESCRIPTION OF FEE DEPARTMENT COLA 2014-2015 FEE AMOUNT REFERENCE FILMING - FIRE DISTRICT PERMIT CONVENIENCE FEE Finance n/a 0.10 /dollar FILMING - LATE PROCESSING FEE Finance 0.005 137.00 FILMING - MOTION APPLICATION UP TO 10 PEOPLE Finance 0.005 137.00 FILMING - MOTION APPLICATION 10-25 PEOPLE Finance 0.005 360.00 FILMING - MOTION APPLICATION OVER 25 PEOPLE Finance 0.005 815.00 FILMING - MOTION PERMIT PER DAY UP TO 10 PEOPLE Finance 0.005 166.00 /day FILMING - MOTION PERMIT PER DAY 10 OR MORE PEOPLE Finance 0.005 331.00 /day FILMING - MOTION CANCELLATION Finance 0.005 331.00 FILMING -MOTION MINOR REVISIONS Finance 0.005 137.00 FILMING - MOTION SUBSTANTIAL REVISIONS Finance 0.005 220.00 FILMING - PENALTY Finance dbl app. fee double app. fee FILMING - PKG ON STREET/RT OF WAY UP TO 60 VEHICLE SPACES Finance 0.005 272.00 /day FILMING - PKG ON STREET/RT OF WAY OVER 60 VEHICLE SPACES Finance 0.005 544.00 /day FILMING - REMOVAL OF PRODUCTION SIGNS Finance 0.005 61.00 /sign FILMING - STILL SHOOT APPLICATION UP TO 25 PEOPLE Finance 0.005 137.00 FILMING - STILL SHOOT APPLICATION OVER 25 PEOPLE Finance 0.005 360.00 FILMING - STILL SHOOT PERMIT PER DAY UP TO 10 PEOPLE Finance 0.005 57.00 FILMING - STILL SHOOT CANCELLATION Finance 0.005 137.00 FILMING- STILL SHOOT MINOR REVISIONS Finance 0.005 67.00 FILMING - STILL SHOOT SUBSTANTIAL REVISIONS Finance 0.005 110,00 FILMING - STILL SHOOT PERMIT 10-25 PEOPLE Finance 0.005 166.00 /day FILMING - STILL SHOOT PERMIT OVER 25 PEOPLE Finance 0.005 331.00 /day FILMING - USE OF CITY PROPERTY EACH ADDITIONAL HOUR OVER 6 Finance 0.005 272.00 /hour up to 30 people FILMING - USE OF CITY PROPERTY EACH ADDITIONAL HOUR OVER 6 Finance 0.005 408.00 /hour over 30 people FILMING - USE OF CITY PROPERTY UP TO 6 HOURS Finance 0.005 1,631.00 Up to 30 people FILMING - USE OF CITY PROPERTY UP TO 6 HOURS Finance 0.005 2,446.00 Over 30 people FILMING MONITOR FEE - 0 TO 8 HOURS Finance 0.005 61.00 /hour FILMING MONITOR FEE - 8 TO 12 HOURS Finance 0.005 92.00 /hour FILMING MONITOR FEE - OVER 12 HOURS Finance 0.005 122.00 /hour FILMING ON CITY STREETS OR RIGHT OF WAY Finance 0.005 544.00 /day 7 Film Permit Policy, Procedure and Fee Review Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to waive the staff report. Without objection, Mayor Knight so ordered. Discussion ensued among Council Members and staff. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve the staff recommendation with the fees as suggested. Discussion continued among Council Members and staff. Councilman Duhovic moved a substitute motion, seconded by Mayor Pro Tem Brooks, to direct staff to proceed as directed including a review of the film permit fees of the City of Malibu, with information to be brought back to Council at a public hearing. Without objection, Mayor Knight so ordered. ITEM(S) REMOVED FROM THE CONSENT CALENDAR: (cont'd) Storm Drain User Fee Rate Engineer Proposal City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilman Campbell for separate consideration. Discussion ensued among Council Members, staff and City Attorney Lynch regarding the purpose of this item as the first step in the process that could lead to an election regarding the continuance of the storm drain user fee. Councilman Campbell moved, seconded by Councilman Duhovic, to approve the staff recommendation to: Authorize the City Manager to accept the Harris & Associates Proposal to Finalize and Establish the Water Quality and Flood Protection Fee — Task A (Rate Analysis Report Review) for a lump -sum cost not to exceed $12,500. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, and Mayor Knight NOES: None ABSENT: Misetich Councilman Duhovic moved to continue the meeting to 10:30 P.M. to consider new business. Draft City Council Minutes June 2, 2015 Page 12 of 14 CITYOF tiRANCHO j• CAROLYNN • - AICP, DEPUTY MANAGER Yr` -CATE: JUNE 2, 2015 POLICY,SUBJECT: FILM PERMIT PROCEDURE ANr FE .....:..... VIEW REVIEWED DOUG WILLMORE, Project Manager: Kit Fox, AICP, Senior Administrative Analyst (O IC7**QLTJ I► 14ZDIE"t�P►1 Receive the Staff report regarding recent film permit activity and issues, and provide direction to Staff regarding any desired film permit policy, procedure and/or fee changes. On April 21, 2015, Mayor Pro Tem Brooks presented an item in Study Session, recommending that Staff initiate updates to the City's film permit fees. The City Council unanimously agreed with this recommendation. On May 19, 2015, while discussing future agendas in Study Session, the City Council gave direction to broaden the scope of the film permit fee review to include a larger discussion of the impacts of filming in the community. Staff now presents this discussion for the City Council's review at tonight's meeting, prior to scheduling a duly -noticed public hearing for any proposed changes to the City's film permit fee schedule. DISCUSSION Film Permit Regulations, Procedures and Fees The City permits commercial filming in all zones with the issuance of a film permit by the City Manager's Office. This is codified in Chapter 9.16 of the Rancho Palos Verdes Municipal Code (RPVMC), and is supplemented by Administrative Instruction No. 1-13 "Film Permits," both of which are attached to tonight's report. RPVMC Chapter 9.16 was 01 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 2 last updated in May 2012 when Sections 9.16.030.0 and D were added to provide a limited exemption for group photography and videography on City property. Administrative Instruction No. 1-13 has not been updated since it was added to the City's Administrative Instruction Manual on June 1994. Staff believes that it would be useful and appropriate to update these instructions, incorporating any direction given by the City Council. The City's current film permit fees were established by Resolution No. 2010-77 in September 2010. An excerpt of this resolution including the film permit fees is attached to tonight's report. These fees have not increased since they became effective in November 2010. Staff's recommendations for changes to these fees are discussed separately below. For the City Council's reference, a complete film permit application generally requires permittees to submit the following: • Completed and signed film permit application form • Completed and signed "hold harmless" agreement • Current City business license application (or proof of current business license) • Insurance certificate listing the City as an additional insured for a minimum of $1 million • Copy of approved permit from the Los Angeles County Fire Department • Copy of approved encroachment permit by the City's Public Works Department (for driving shots or other use of public right-of-way, if proposed) • Copy of quote/invoice from Los Angeles County Sheriff's Department (for driving shots and intermittent traffic control, if proposed) • Payment of film permit and business license fees Film Permit Trends Attached to tonight's report is a summary of film permit activity from the third quarter of 2007 to date. This data indicates that film permit activity has fluctuated widely from year to year, and is largely unpredictable. However, Staff has observed a few seasonal trends in film permit activity in the City over the years: Location television production often increases in the 1St and 3rd quarters of the year with the production of pilots and mid-season "cliffhanger" and season finale episodes; Student film productions often increase in the spring and fall as thesis projects come due; 10 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 3 • Television commercial production often increases in the 31d and 4th quarters of the year in the run-up to the holiday shopping season and the Super Bowl; and, • Motion picture production remains fairly unpredictable. Staff finds that the majority of film permit applications are fairly routine, do not adversely affect the City's residents and do not require an inordinate amount of Staff time and resources to process. This is at least in part because there are only a relative handful of popular filming locations in the City, including (but not limited to): • Trump National Golf Club • Portuguese Bend Club • Terranea Resort • Wayfarers Chapel • Abalone Cove Shoreline Park • Point View/Catalina View Gardens • Private residence at 3300 Palos Verdes Dr. W. • Private residence at 3 Yacht Harbor Dr. Similarly, these "routine" types of film shoots do not usually generate complaints from the community. This seems to be because several of these locations are not in residential neighborhoods, and those that are often require the notification of nearby neighbors as a condition of permit issuance. Productions that have created impacts upon surrounding communities and/or a greater demand on Staff resources tend to be those that propose driving shots and/or other activity within the City's public rights-of-way, and those that have multiple locations and/or are more than a few of days in duration. Recent Film Permit Activity and Issues In March 2014, the City Council agreed to support Assembly Bill No. 1839 to increase the State's film tax credit program and keep more location filming in California. A support letter was sent to Governor Brown in August 2014 (see attachments), and the bill was signed into law in September 2014. The newly funded round of tax credits will not become available for in-state location productions until on or after July 1, 2015. The first quarter of 2015 was exceptionally busy for film permits. Within the space of three (3) months, Staff issued twenty-six (26) film permits (plus another four (4) applications that were canceled prior to issuance) and collected over $71,000 in film permit -related revenue. This compares to a total of forty-two (42) permits issued and just over $57,000 in film permit -related revenue collected for all of 2014. However, as soon as the second quarter of the year began, film permit activity dropped off steeply to "normal" levels, with two (2) permits issued in April and three (3) permits issued in May. 11 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 4 Staff has received a few inquiries about filming in June and July, but at this point we expect to issue only a few permits per month through the summer. Over the past few years, Staff has noted a few recurrent issues with film permits that have been raised by residents. To address these, Staff has adjusted its permit review procedures, and has added or modified standards conditions of approval as applicable. However, to some extent these issues remain not fully resolved. Base Camp and CastlCrew Parking at Trump National Golf Club: Trump National Golf Club has become very popular for location productions, both as a filming backdrop and a location for other productions to set up their production "base camp" and cast/crew parking areas. Filming activity at the clubhouse and/or on the golf course seems to generate little public concern since it is usually located relatively far from nearby residences. However, the use of the vacant lots near the driving range and/or the maintenance yard for base camp and parking continue to draw complaints about early morning and late night light and noise. Staff has begun to require productions to obtain neighborhood signatures for the use of the maintenance yard before 7:00 AM or after 7:00 PM. Staff also routinely requires productions not to direct lights or amplified sound toward nearby homes. However, nearby neighbors continue to complain about this activity. Staff believes that prohibiting the use of the maintenance yard and vacant lots nearest to the Seaview and Portuguese Bend Club communities for extended -hours base camp and parking activities may be needed to address this issue. Driving Shots on Palos Verdes Drive East and Palos Verdes Drive South: Palos Verdes Drive South and Palos Verdes Drive East are consistently popular for driving shots for feature films, television shows and car commercials. Most driving shots require intermittent traffic control by Sheriff's deputies (paid for directly by the production companies) and result in relatively minor delays for motorists and bicyclist. However, one major motion picture production this past February required a 24-hour closure of the seaward lanes of Palos Verdes Drive West/Palos Verdes Drive South between Hawthorne Boulevard and Terranea Way. Although a traffic control plan was prepared and reviewed by the Public Works Department, and advance notice was provided via reader boards and social media, there was still a great deal of traffic congestion during morning, midday and evening peak hours. Since the City normally limits driving shoots on major arterials to off-peak hours from 9:00 AM to 3:00 PM, this production paid nearly $3,200 in extended hour fees for the 24-hour lane closure (the total City fees paid for this shoot exceeded $13,100). Nevertheless, complaints about potential or actual traffic delays from driving shots remain among the most common that Staff receives about film permits. Staff believes that prohibiting driving shots outside of non -peak hours; prohibiting weekend driving shots on Palos Verdes Drive East/South/West; and prohibiting roadway closures may be need to address these issues. 12 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 5 Extended Hours Filming Activity at 3 Yacht Harbor Drive: The City Council may recall that the development of the large single-family residence at 3 Yacht Harbor Drive in the Portuguese Bend Club community was very controversial for residents in the nearby Seaview community when it was being completed in the mid -2000s. Since its completion, the home has been used for several film shoots. Problems have arisen, however, when filming has been proposed outside of the City's standard 7:00 AM -to -7:00 PM, Monday - through -Saturday filming hours. In these instances, the City has required neighbor signatures from more than a dozen neighbors abutting or across Palos Verdes Drive South from the property. Although production companies have been able to obtain the needed signatures, it has not stopped complaints from the neighbors. However, when filming activity has occurred during regular hours without neighborhood notification at this location, Staff has not received complaints. The house at 3 Yacht Harbor Drive is among a handful of unique single-family homes that have become popular for location filming. Other similarly -popular homes have occasionally drawn complaints about extended - hours filming, but not as many as this location has. If the City Council were to consider prohibiting extended -hours filming this location, Staff would recommend extending this prohibition Citywide. However, Staff also believes that prohibiting extended -hour filming will reduce the City's attractiveness for location filming in general (see discussion below). Aside from the issues listed above, Staff has not noted major, recurring complaints about filming activity in the City. Many times, cast and crew members are arriving and departing from the City during non -peak hours and, with the exception of driving shots, are not interfering with the flow of traffic on the City's major arterial roadways. Staff does not publicize details about filming in the City unless it is likely to affect public access to a park or roadway. Staff does share information about major productions with the Los Angeles Times (which reports weekly on location filming in Los Angeles in the Wednesday Business section), but this information is frequently published after -the -fact and does not contain details about specific filming locations. As a result, Staff is not aware of impacts upon the City as a whole as a result of movie fans trying to find or watch filming activity as it occurs. Film Permit Policy and Procedure Recommendations Based upon the foregoing discussion, Staff suggests considering possible changes to the City's film permit policies and procedures: Extended Hours Filming: The City currently permits filming on Sundays and before 7:00 AM and after 7:00 PM on other days with the payment of an extended -hours fee of $177.00 per hour. Aside from whether or not this fee is adequate compensation for the impacts of extended hours filming, the City Council may wish to consider whether or not to permit extended hours filming at all. Currently, Staff requires production companies to 13 MEMORANDUM: June 2, 2015 Page 6 Film Permit Policy, Procedure and Fee Review obtain neighbor signatures as a condition of permit issuance when extended -hours activity is proposed. The total number of signatures varies depending upon location and circumstances, but 100% compliance is required. Prohibiting extended hours filming is likely to reduce impacts upon neighbors and complaints to the City. However, it is also likely to substantially reduce the attractiveness of the City for location filming since permitted hours in many other jurisdictions are frequently longer (e.g., 5:00 AM to 10:00 PM), especially Mondays through Saturdays. As the City receives very few requests for filming on Sundays, however, it may make sense to simply prohibit Sunday filming activity. Driving Shots on Major Arterials: The City currently permits driving shots on major arterials (i.e., Palos Verdes Drive East/South/West, Hawthorne Boulevard, Crest Road, Crenshaw Boulevard, Miraleste Drive, Highridge Road, Crestridge Road, Silver Spur Road, Montemalaga Drive and Western Avenue) during off-peak hours from 9:00 AM to 3:00 PM. If filming outside of these hours is proposed, the extended -hours fee ($177.00/hour) is also charged. Similar to the issue above, the City Council may wish to consider whether or not to permit during shoots outside of off-peak hours at all. Doing so would prevent the type of long-term lane closure that occurred earlier this year and the resultant impact upon residents. Since most production companies are used to filming driving shots during off-peak hours, Staff does not believe that this will diminish interest in filming on the City's streets. Staff believes that prohibiting weekend driving shots on Palos Verdes Drive East/South/West and prohibiting complete road closures for driving shots are worth considering. Limits on Duration and/or Number of Permits: The City does not currently limit the duration and/or number of film permits that may be issued for a particular location within a given period of time. Staff does try to ensure that no more than one (1) production is on-site at a given location or in a particular neighborhood or area at any time. The table below summarizes activity at the most frequent filming locations during 2014. Location No. of Permits I No. of Da s Trump National Golf Club 11 22 Portuguese Bend Club 11 15 Terranea Resort 5 10 3 Yacht Harbor Dr. 5 8 3300 Palos Verdes Dr. W. 4 6 Abalone Cove Shoreline Park 4 4 At this point, Staff does not recommend imposing limits on the duration and/or number of permits at a given location. However, the City can always revisit this issue in the future of film permit activity trends change dramatically. 14 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 7 Film Permit Monitoring: Currently, the City requires production companies to pay for Recreation & Parks Staff to monitor filming activity on City property at a cost of $25.00/Staff member/hour. Due to the limited available of the City's part-time Staff, it is sometimes difficult to arrange for this monitoring for permits issued on City property. Staff does not believe that the City has the current capacity to extend such monitoring to filming on private property. Instead, Staff relies upon permittees and property owners to abide by and enforce the conditions imposed on film permits on the "honor system." Although Staff finds that this generally works, there are occasional instances where Staff needs to contact permittees during production to remind them of permit conditions. This can be problematic when filming activity is occurring outside of regular City Hall office hours. The City Council may wish to consider creating a new, part-time classification for "film production monitor" who could be trained to monitor filming on both City and private property. Staff is also aware of at least one private firm that provides such services to cities, so it could be possible to enter into a professional service agreement to provide monitoring on an "on call" basis without adding to the City's payroll. Administrative Instruction No. 1-13 "Film Permits": Staff recommends that this instruction be updated, including any revisions to film permit policies or procedures as directed by the City Council. Film Permit Fee Recommendations Preliminarily, it should be noted that there is a significant distinction between fees that the City may charge for use of City properties, including City streets and parks, and fees that relate to filming that will occur solely on private property. Fees that the City imposes for use of its properties are not subject to the constraints that are imposed by State law upon fees charged by the City for services that it provides, which must be based upon the cost to the City of providing the particular service. In this case, Staff will need to analyze and bring back to the City Council proposed fees for issuing and/or monitoring a City film permit for filming that occurs on private properties. As noted in the April 211t Study Session report, the major fee disparities compared to other jurisdictions were the City's low daily use fees for City property and the lack of daily use fees for private property. Based upon past experience, Staff believes that City properties located seaward of Palos Verdes Drive South and West are the most in demand for filming. Therefore, Staff recommends charging a premium for the use of these City properties as compared to those in inland locations. This premium would also be applied for the use of the public rights-of-way of Palos Verdes Drive South and West, and also to Palos Verdes Drive East due to the popularity of the "switchbacks" as a filming location. 15 MEMORANDUM June 2, 2015 Page 8 Film Permit Policy, Procedure and Fee Review With respect to private property, Staff recommends imposing fees that are based on the cost of processing the permit and any monitoring by Staff that is required. These City costs will have to be analyzed and will be provided to the City Council at the public hearing that will be conducted when the new fees are established. Also, since Staff has found that still and video productions are typically much less impactful than movie and television production, their daily use fees on City properties should be lower. In summary, Staff recommends the following changes to the City's film permit fees: Fee Current Proposed Dail Use -Movie -Cit Property $822 $2500 coastal/$1000 non -coastal Dail Use -TV -Cit Property $822 $2500 coastal/$1000 non -coastal Dail Use -Video -Cit Property $822 $1000 coastal/$500 non -coastal Dail Use -Still -Cit Property $223 $1000 coastal/$500 non -coastal Daily Use -Movie -Cit Right -of -Way $822 $2500 PVDE/SM//$1000 other Dail Use -TV -Cit Right -of -Way $822 $2500 PVDE/S/W/$1000 other Dail Use -Video -Cit Right -of -Way $822 $1000 PVDE/S/W/$500 other Dail Use -Still -Cit Right -of -Way $223 $1000 PVDE/S/W/$500 other Dail Use -Movie -Private Property N/A TBD through fee stud Dail Use -TV -Private Property N/A TBD through fee stud Dail Use -Video -Private Property N/A TBD through fee stud Dail Use -Still -Private Property N/A TBD through fee stud Extended Hours Fee $177 TBD throw h fee stud At the April 21 st meeting, it was suggested that film permit revenues might be earmarked for projects or programs that would provide a direct and tangible benefit to the City and its residents. Currently, these revenues accrue in the City's General Fund and may be expended for any purpose that is approved by the City Council. The City Council may wish to consider designating film permit revenues for particular purposes that benefit the City's residents as part of the budget process, such as offsetting the cost of Whale of a Day, the annual July 4t" celebration or other City programs. CONCLUSION Receive the Staff report regarding recent film permit activity and issues, and provide direction to Staff regarding any desired film permit policy, procedure and/or fee changes. 16 MEMORANDUM: Film Permit Policy, Procedure and Fee Review June 2, 2015 Page 9 ALTERNATIVES Alternative actions for the City Council's consideration are discussed in the body of the report above. The City Council may identify additional alternatives as a result of discussion and/or public comment at tonight's meeting. FISCAL IMPACT There is no fiscal impact associated with reviewing the City's film permit policies, procedures and fees. However, subsequent changes to these policies, procedures and fees may make the City less attractive for future location filming, which is likely to affect future film permit revenues. For FY 2014-15, the City was projected to take in $45,000 in film permit -related revenue. The draft FY 2015-16 budget currently projects $60,000 in film permit -related revenue. Attachments: • Study Session report (dated 4/21/15) (page 10) • RPVMC Chapter 9.16 "Still Photography, Motion Picture and Television Productions" (page 13) • Administrative Instruction No. 1-13 "Film Permits" (page 17) Film permit fees (effective 11/8/10) (page 32) Film permit activity since 2007 (page 33) Support letter for AB 1839 (dated 8/22/14) (page 34) MAFilm Permits\Fee Survey\20150602_FilmPermitPolicyReview_StaffRpt.docx 17 CITYOF ANTI#�iLei 901 ► s RANCHO PALOS VERDES TO: CITY COUNCIL MEMBERS FROM: SUSAN BROOKS, MAYOR PRO TEM DATE: APRIL 21, 2015 SUBJECT: FILM PERMIT FEES RECOMMENDATION Direct Staff to further research and recommend updates to the City's film permit fees. DISCUSSION We have been advised by Staff on several occasions this year about the surge in location filming activity in the City. During the first quarter of 2015 alone, the City collected more than $71,000 in film permit and business license fees for location filming in the City, exceeding the total film permit revenue collect for the entire 2014 calendar year by twenty- three percent (23%). However, with this increased filming activity have come increased complaints from residents about the effect of this activity upon their quality of life. My question—and that of many constituents—is whether or not the film permit fees collected by the City justify the inconvenience caused to residents and cover the City's costs to process these permits. Preliminary figures on the film permit fees collected by other South Bay and coastal communities are summarized in the attached matrix. A review of this matrix suggests to me a few issues that call for additional research: • The maximum daily use fee for City property (i.e., parks and public right-of-way) in Rancho Palos Verdes is $822. Many other jurisdictions appear to be collecting much higher daily use fees for City property, particularly beach communities such as Hermosa Beach, Malibu, Manhattan Beach and Santa Monica. The City does not collect daily use fees for filming on non -City property. Many other jurisdictions appear to collect such fees. We STUDY SESSION: Film Permit Fees April 21, 2015 Page 2 • The City charges lower film permit application fees for filming on non -City property than it does for filming on City property. Many other jurisdictions appear to collect the same fee for all film permit applications on both public and private property. Aside from the City's stunning natural beauty and unique locations, I believe that the City's comparatively low film permit fees may also be luring an inordinate amount of location filming to the City. This City Council has supported location filming as an important regional economic driver in the past. However, the desire to support the film industry must be balanced with the obligation that we owe to our constituents to protect the unique quality of life in the City. Therefore, I ask my City Council colleagues to join me in directing Staff to prepare a comprehensive survey of film permit fees, and to return to the City Council with recommendations for any revisions to the City's film permit fee schedule at a future date to be determined. Attachments: Film permit fee survey matrix MAFilm Permits\Fee Survey\20150421 —Film Perm itFees_StudySession Rpt. docx 19 20 Application Fee Daily Use Fee Jurisdiction Public Private ROW Public Private ROW Rancho Palos Verdes $263-$595 $147-$299 $263-$595 $223-$822 None $223-$822 Dana Point $50 $50 Unk. None None Unk. El Segundo $640 $640 $640 $100 $100 $750 Hermosa Beach $205-$491 $205-$491 $205-$491 _ $1145-$2568 $1145-$2568 $1145-$2568 Lomita $150 $150 $150 $83 $83 $83 Los Angeles (City) $60-$625 $60-$625 $312 $75-$450 Unk. Unk. Los Angeles (County) $60-$625 $60-$625 $148 $100-$400 Unk. $328 Malibu $137-$815 $137-$815 $137-$815 $1631-$2446 $166-$331 $544 Manhattan Beach $135-$425 $135-$425 $135-$425 $320-$2500 $320-$2500 $320-$2500 Palos Verdes Estates $150-$300 $150-$300 $150-$300 $750 $750-$1500 $750 Redondo Beach $735 $735 $735 Unk. $400-$1500 Unk. Rolling Hills N/A N/A N/A N/A N/A N/A Rolling Hills Estates $600 $600 $600 $200-$1000 $100-$500 $1,000 Santa Monica $109-$318 $109-$272 Unk. $103-$2647 $218-$543 Unk. Torrance $193-$551 $251 $193-$551 $193-$287 $79 $193-$287 Note: ROW = "right of way" (i.e., streets) 20 Title 9 - PUBLIC PEACE, MORALS AND WELFARE Chapter 9.16 - STILL PHOTOGRAPHY, MOTION PICTURE AND TELEVISION PRODUCTIONS Chapter 9.16 - STILL PHOTOGRAPHY, MOTION PICTURE AND TELEVISION PRODUCTIONS Sections: 9.16.010 - Definitions. 9.16.020 - Permit required. 9.16.030 - Permit exemptions, 9.16.040 - Permit application. 9.16.050 - Permit fees. 9.16.060 - Permit issuance—Conditions. 9.16.070 - Cost of additional services. 9.16.080 - Bond insurance. 9.16.090 - Hold harmless agreement. 9.16.100 - Conditions—Restrictions. 9.16.110 - Clean up//restoration. 9.16.120 - Violation. 9.16.010 - Definitions. For purposes of this chapter, the following definitions shall apply: "Motion picture or television productions" means all activity attendant to staging or shooting commercial motion pictures, television shows, programs, or commercials. "Still photography" means all activity attendant to staging or shooting commercial still photographs. (Ord. 147 § 1 (part), 1982) 9.16.020 - Permit required. No person shall use any public or private property, facility or residence for the purpose of producing, taking or making any motion picture or television production or engaging in still commercial photography without a permit issued pursuant to the provisions of this chapter. (Ord. 147 § 1 (part), 1982) 9.16.030 - Permit exemptions. The provisions of this chapter shall not apply to the following: A. Current news includes reporters, photographers or cameramen in the employ of a newspaper, news service, broadcasting station or similar entity engaged in the broadcasting of news events. B. Charitable purposes includes productions which are conducted or carried on wholly for a charitable purpose or from which no profit is derived, either directly or indirectly; provided, however, that such charitable production shall be exempt only from the provisions of Section 9.16.050 (Permit Fees). Rancho Palos Verdes, California, Code of Ordinances Page 1 of 4 21 Title 9 - PUBLIC PEACE, MORALS AND WELFARE Chapter 9.16 - STILL PHOTOGRAPHY, MOTION PICTURE AND TELEVISION PRODUCTIONS C. Commercial still photography and videography on city -owned property for groups of individuals, where no props are being used in the photographs and/or videos, and where the photographs and/or videos are for the private and non-commercial use of the person(s) being photographed and/or recorded; provided that all city regulations and policies for the use of the city property are observed at all times; and provided that no group may utilize the property for photographic and/or videographic purposes for more than forty-five minutes within a twenty -four-hour period. D. Commercial still photography and videography on city -owned property for groups and/or individuals when occurring in conjunction with the authorized use or rental of the city -owned property for an event, pursuant to an approved rental agreement with the city, provided that all city regulations and policies for the use of the property are observed at all times. (Ord. 147 § 1 (part), 1982) (Ord. No. 536, § 1, 5-29-12) 9.16.040 - Permit application. Any person desiring a permit under the provisions of this chapter shall make application on the appropriate form provided by the city manager or his designee. Such application shall be submitted at least three working days prior to the date on which such person desires to conduct an activity for which a permit is required. If such activity interferes with traffic, application should be made two weeks in advance. The city manager may waive the requirement that applications be filed three days in advance when in his/her opinion neither the city nor general public will be inconvenienced or harmed by his/her doing so. (Ord. 147 § 1 (part), 1982) 9.16.050 - Permit fees. Each application shall be accompanied by a fee as established by resolution of the city council. (Ord. 147 § 1 (part), 1982) 9.16.060 - Permit issuance—Conditions. The city manager shall issue a permit as provided for in this chapter when, from a consideration of the application and from such other information as may be otherwise obtained, he/she finds that: A. The conduct of such activity will not unduly interfere with traffic or pedestrian movement or endanger public safety. That no residential streets will be completely closed to traffic and that prior to any filming, etc., the concerned residents will be notified in writing two weeks beforehand. B. The conduct of such activity will not unduly interfere with normal governmental or city operations, threaten to result in damage or detriment to private or public property, or result in the city incurring costs or expenditures in either money or personnel not reimbursed in advance by the applicant. C. The conduct of such activity will not constitute a fire hazard and all proper safety precautions will be taken. The decision of the city manager to issue, conditionally issue, or not issue a permit shall be final Rancho Palos Verdes, California, Code of Ordinances Page 2 of 4 22 Title 9 - PUBLIC PEACE, MORALS AND WELFARE Chapter 9.16 - STILL PHOTOGRAPHY, MOTION PICTURE AND TELEVISION PRODUCTIONS unless appealed in writing within five working days of the decision by requesting a hearing of the city council at the next available meeting. (Ord. 147 § 1 (part), 1982) 9.16.070 - Cost of additional services. If deemed necessary by the city manager, additional sheriff, fire, lifeguards, and other city services shall be provided for the purpose of protecting, assisting and regulating the proposed activity. The cost of providing such additional services shall be paid to the city by the applicant. Any additional city services will be provided/coordinated through the city manager or his/her designee. (Ord. 147 § 1 (part), 1982) 9.16.080 - Bond insurance. The city shall require, as a condition of issuing such a permit, that the applicant furnish a bond, insurance or both in an amount of one million dollars to protect the city against claims of third persons for personal injury, wrongful death and property damage and to indemnify the city for damage to city property arising out of the permittees' activities. A copy of the bond or policy will remain on file with the application. The amount of bond or insurance may be reduced by the city manager if he/ she determines that the proposed activity has little or no liability or property damage risk, or increased if in his/her opinion the type of activity being conducted warrants a higher amount. (Ord. 147 § 1 (part), 1982) 9.16.090 - Hold harmless agreement. The applicant shall execute a hold harmless agreement as provided by the city prior to the issuance of any permit. (Ord. 147 § 1 (part), 1982) 9.16.100 - Conditions—Restrictions. The applicant shall comply with any conditions or restrictions the city may impose as a condition to issuing a permit pursuant to the provisions of this chapter when such conditions or restrictions relate to the provisions of Section 9.16.060 (Permit Issuance—Conditions). No changes shall be made without first obtaining the city's approval. (Ord. 147 § 1 (part), 1982) 9.16.110 - Cleanup/restoration. The applicant shall conduct operations in an orderly fashion with continuous attention to the storage of equipment not in use and the cleanup of trash and debris. The area used shall be cleaned of trash and debris within four hours of the completion of the activity and meet approval. Applicant shall be responsible for restoring any area damaged or disrupted before leaving the site. If the site is not repaired or restored to city's satisfaction, the city manager shall have the necessary restoration and/or repairs performed and shall pay for said work from the bond posted with the city for faithful performance. Rancho Palos Verdes, California, Code of Ordinances Page 3 of 4 23 Title 9 - PUBLIC PEACE, MORALS AND WELFARE Chapter 9.16 - STILL PHOTOGRAPHY, MOTION PICTURE AND TELEVISION PRODUCTIONS (Ord. 147 § 1 (part), 1982) 9.16.120 - Violation. Violation of the provisions of this chapter is determined to be a misdemeanor and may be punishable by a fine of five hundred dollars, six months in the county jail, or by both fine and punishment. (Ord. 147 § 1 (part), 1982) Rancho Palos Verdes, California, Code of Ordinances Page 4 of 4 24 CITY OF RANCHO PALOS VERDES ADMINISTRATIVE INSTRUCTION NUMBER: 1-13 Subject: FILM PERMITS 1. Background/Purpose A City of Rancho Palos Verdes film permit is required for any filming, video taping or professional photography on private and public property. The filming requirements of the City are dictated by the Rancho Palos Verdes Municipal Code Section 9.16.010. All film permit and location fees are listed in the film permit application packet (Attachment "A"). Film permits are processed through the City Manager's Office. II. Procedure A. When the City receives an inquiry regarding filming regulations, a complete film permit application and business license application is to be sent to the applicant. It is important to advise the applicant of the following: 1. The film permit application must be completed and returned to the City prior to the City reviewing the filming request; 2. As all businesses that operate in the City are required to possess a City of Rancho Palos Verdes business license, a business license application must be included with the film permit application; 3. All permit, location and business license fees must be paid at the time the permit application is first submitted to the City, unless an alternative arrangement is made; 4. The completed film permit application must be received by the City at least three working days prior to desired filming. However, depending on the nature and location of the filming, a longer review period may be required; 5. Any requested changes to the film permit application after it has been submitted to the City must be reported to the City immediately; 6. If the desired filming is to be conducted on private property, it is the responsibility of the applicant to obtain the approval, via signature(s), from the property owners/managers. Depending on the time, nature and location of the filming, approval, via signature(s), from the neighboring property owners may also be required -of the applicant. In addition, approval of the Homeowners Association of which the desired private property is located 25 may also be required; and 7. A certificate of insurance naming the City of Rancho Palos Verdes as additional insured is required. B.. After receiving a completed film permit application, the application is to be reviewed so that the applicant is to be advised of the following: 1. Sheriff Services - A cast and crew of 20 or more will require a Los Angeles County Sheriff's Department deputy on duty at the filming site during all hours of filming activity. This may include during the set-up and tear - down of the set. In addition, any unusual productions, such as driving shoots on City streets or late evening filming, may also require Sheriff services. It is the responsibility, of the applicant to obtain Sheriff services. The film coordinator for the Sheriff's Department is Sgt. Robinson, who may be reached at (213) 526-5541. 2. Fire Services - Any interior filming, filming utilizing pyrotechnics or similar special effects, filming in high brush areas, or late evening filming will require a Los Angeles County Fire Department representative on duty at the filming site during all hours of the filming. This may include during the set-up and tear -down of the set. In addition, all proposed pyrotechnics will require a fire permit issued by the L.A. County Fire Department. It is the responsibility of the applicant to obtain the fire permits and necessary fire inspector services. The fire film permits and staffing are processed through the Fire Department's Film Desk coordinator who may be reached at (213) 881-2416. 3. Lifeguard - Any filming activity in, on or adjacent to the ocean will require a Los Angeles County Lifeguard representative on duty at the filming site during all hours of the filming involving the water location. It is the responsibility of the applicant to obtain the L. A. County Lifeguard services. Lifeguard services for film permits may be obtained at (310) 827- 3832. 4. Traffic Plan - Any filming on or adjacent to any City street which may require the closure of a traffic lane(s), require the flow of traffic to be altered, or require parking to be restricted must be approved by the City's Public Works Department. The applicant is responsible for drawing up a traffic plan which is to be reviewed by the Public Works Department. 5. Other Services Required - A CalTrans film permit is required if filming is conducted on any state highway, such as Western Avenue. For CalTrans permits, applicant should call (213) 897-3631. A Los Angeles County Beaches Department film permit may be required for any filming at any L. A. County Beaches location, such as the fishing access area south of Palos 26 Verdes Drive South near Long Point. The L. A. County Beaches Film Permit Office may be reached at (310) 305-9549. C. If the proposed filming site is a City location, then the staff coordinator for the desired site must be contacted to check on availability, staffing, and restrictions for the site. In addition, the Public Works Department should be contacted to check for any conflicting maintenance activity at the desired site. D. On larger or complex filming applications, a site visit with the applicant may be necessary. Involved agencies, such as the Public Works Department, Recreation Department, L.A. County Fire may be invited to the site visit. E. If the application is acceptable and the applicant has met all the necessary requirements, the permit application may be approved. The applicant must come to City Hall to pick up the film permit (Attachment "B") and pay any unpaid or additional fees that may be required. It may be necessary to include with the film permit a series of conditions that are prepared based on the type of filming that is being conducted (Attachment "C"). 27 ATTACHMENT "A" CITY OF RANCHO P,ALOS VERDES LI! FILM PERMIT APPLICATION Company Fed/State Employer ID Production Title Production Type Address Street City State Zip Phone Assistant Director Area Code Area Code Location Manager UPM Location: (Provide address and location(s) of filming on the property) Name of Private Property Owner/Representative Activity: (Provide a summary of filming activity) Date(s) Vehicles/equipment Pyrotechnics Technician FX # Phone Hours of Filming Total Personnel Fire Permit # License # Other Insurance Company Expiration Date Charges: Permit Application $ Location: day(s) @ $ $� City Staff: hours @ $ $~ Additional Costs $� Subtotal $� Business License $ Total Charges $ By acceptance of this permit, permittee agrees to all the aforesaid conditions, including any attachments to this form. Company Representative Private Property Representative Approved By. Permit Number pate iLiRANCHO PALOS VERDES HOLD HARMLESS AGREEMENT In consideration of the undersigned company being permitted to film in the City of Rancho Palos Verdes, it agrees to defend, indemnify and hold the City of Rancho Palos Verdes. California. harmless from any and all claims of lawsuits arising out of the production company's activities within the City of Rancho, Palos Verdes. The undersigned represents that h6she has the authority to execute this fetter agreement. Date: Signature: Name of Company: -address: Date(s) of Filming: State: -Zip Code: Phone Number: 29 iz PALOS VERDES INSTRUCTIONS AND REGULATIONS FOR CONDUCTING FILMING! VIDEOTAPING AND S'T'ILL PHOTOGRAPHY ACTIVITIES IN THE CITY OF RANCHO PAWS VERDES 1. PEP -MIT PROCESS An applicant shall have an approved permit from the City of Rancho Palos Verdes to film, videotape or conduct photography on public and private property for the purpose of producing any motion picture, television production, commercial production, educational production, video production and still photography production. An applicant shall comply will all conditions and restrictions of the film permit. Violation of the Rancho Palos Verdes film ordinance (Chapter 9.16 of the Rancho Palos Verdes Municipal Code) constitutes a misdemeanor and all filming activity will be halted. Such violations will void the permit for future use. No changes to the permit will be allowed after initial permit issuance without the written approval of the City. Additionally, filming may not occur for more than fourteen (14) consecutive days, on public or private property, without approval from the City Manager. EXEMPTION FROM FILM PERMIT REQUIREWNTS: Permits shall not be required for the following production activities: A. The filming, videotaping or other production of current news which includes reporters, photographers and camera persons employed by a newspaper, news service, cable or broadcasting station or similar entity engaged in news events. B. The filming, videotaping or other productions solely for one's private, family use. 2. ADVANCE NOTICE FOR APPROVAL An applicant is required to submit a completed film permit application at least three (3) working days prior to the date on which such person desires to conduct an activity for which a permit is required. Fourteen (14) days are required for a partial road closure. Please note, the City of Rancho Palos Verdes does not allow full road closures for filming activities. Additionally, applicant may be required to provide advance notice 30 E of approval to all appropriate residents of the filming activities as determined by the Film Permit Coordinator. 3. FEES AND DEPOSITS Film permit applications must be accompanied with the proper application and business license fees to be processed by the City. The fees are as follows: A. BUSINESS LICENSE TAX: Payment of a one time per year Business License Tax is required for all businesses operating on a regular or temporary basis in the City. Businesses located in the City: $ 55.00 (includes $5.00 processing fee) Businesses located outside the City: $ 95.00 (includes $5.00 processing fee) B. APPLICATION FEE: An application fee is required to cover the cost of processing the film permit application. Film and videotape permit fee: $135.00 Still photography permit fee: $ 70.00 C. CLEAN-UP DEPOSIT: An applicant shall conduct operations in an orderly fashion. The area used for filming shall be cleared of trash and debris and be restored to the original condition within 24 hours after the completion of the :Film shoot. The City may require a cash deposit to ensure clean-up and restoration of the site after inspection. The deposit shall be returned to the applicant when the area is cleaned 'and returned to it original condition as determined by the Film Permit Coordinator or designee. D. BION FROM PMWIT FSS REQU7'RMENTS: Permits shall be required, yet the business license tax and permit fees shall be waived for the following: A. The. filming, videotaping or other productions for a charitable purpose or from which no profit is derived either directly or indirectly. w. (see next page) 31 N B. The filming, videotaping or other productions for a current class assignment. Student must provide written documentation by school or professor, as well as a current student identification to qualify for exemption. 4. USE CHARGES Filming, videotaping, still photography and other productions on public (City) property requires payment of a use charge. Basic use charges are as follows: Still Photography (Per Day): $100.00 Exterior/Interior Filming/Videotaping (Per Day): $500.00 Location Holding (Per Day): $ 50.00 Municipal Facilities, Grounds & Staff: VARIES Facilities and Grounds fees vary -- See current City Council Resolution adopting fees and charges in the City. Paid City Staff time, if necessary, is determined per film/photography permit. 5. FILMING ON PRIVATE PROPERTY In addition to the terms and conditions specified in this document, an applicant shall obtain the property owner's signature prior to the granting of a permit. 6. LIABILITY & INSURANCE PROVISIONS The applicant is required to provide the following: A. LIABILITY INSURANCE: A certificate of insurance is required in the amount of one million dollars ($1,000,000) naming the City of Rancho Palos Verdes, its officers and employees as co-insured for protection against claims of third persons for personal injuries, wrongful, deaths and property damage unless greater or lesser coverage is requested and approved by the Film Permit Coordinator. The certificate shall not be subject to cancellation until after thirty (30) days written notice to the City of Rancho Palos Verdes. If the applicant is conducting pyrotechnics or other special effects, the amount specified in the certificate of insurance, upon request of the City Manager or designee, may be increased. 32 ,6 4 B. WORKERS' COMPENSATION INSURANCE: In 1991, The State of California amended the Labor Code relating to Workers' Compensation. The amended law requires that every employer who applies for any license or renewal of any license for a business must provide proof of valid workers' compensation insurance or proof of compliance with self --insurance provisions. If the company seeking a business license and permit to film in the City, employs more than one person, a copy of the company's workers' compensation certificate must be attached to the business license application (green form) in order for the film permit to be processed. If you are self- employed, be sure to sign the business license application (green form) which states you do not employ any person(s) to become subject to the Workers' Compensation law in California. C. HOLD HARMLESS AGR.EMEENT: An applicant will execute a Hold Harmless Agreement. Agreement is attached. 7. PUBLIC RIGHT OF WAY A City of Rancho Palos Verdes Parking and Traffic Safety Plan is required for the posting of temporary "No Parking" signs, parking of equipment and/or vehicles on public streets, stringing cable on sidewalks or from a generator to service point, sidewalk shots or driving scenes. A sample Parking and Traffic Safety Plan is available upon request. 8. TRAFFIC CONTROL For filming that would impair traffic flow, an applicant shall employ a Deputy from the Los Angeles County Sheriff's Department and comply will all traffic control requirements deemed necessary by the RPV Public Works Department. The applicant shall be responsible for the proper placement of all traffic safety materials according to the approved Parking and Traffic Safety Plan and as directed by the Sheriff's Department. The applicant shall be responsible for supplying all the required materials, as well as transportation and placement. Again, please note the City of Rancho Palos Verdes does not allow full road closures. Additionally, driving scenes on major arterial roads are generally not permitted between the hours of 7:00 a.m. -- 9:30 a.m. and 2:00 p.m. - 6:00 p.m. 33 5 9. COORDINATION WITH OTHER AGENCIES Before obtaining a film permit, the following agencies shall be contacted in the following circumstances: A. THE FOLLOWING AGENCIES WILL ALWAYS BE CONTACTED: (1) LOS ANGELES COUN'T'Y SHERIFF'S DEPARTMENT: The L.A. County Sheriff's Department must always be contacted regarding any filming activities in the City. The Sheriff's Department will determine if any public safety services are necessary, including whether or not a Deputy should be assigned to be on site during filming activities, as well, as any fees to be charged. The Sheriff's Department fees are in addition to City fees and are paid directly by the applicant to the Sheriff's Department. (2) LOS ANGKLES COUNTY FIRE DEPARTMENT: The L.A. County Fire Department must always be contacted regarding any filming activities in the City. The Fire Department will determine if the services of a Fire Safety Advisor or Officer are necessary. If a Fire Safety Advisor or Officer is assigned to the production, a fee will be charged. The Fire Department fees are in addition to city fees and are paid directly by the applicant to the Fire Department. B. THE FOLLOWING AGENCIES WILL BE CONTACTED IN THE FOLLOWING CIRCUMSTANCES: (1) RPV ENVIRONMENTAL SERVICES DEPARTMENT: Environmental Services Department approval is required for any environmental issues, including temporary construction of sets, grading and after regular business hours filming (prior to 7:00 a.m. and after 7:00 p.m.), etc. (2 ) RPV PUBLIC WORKS DEPARTMENT: The Public Works Department shall review all film permits that involve the use of City streets. A Parking and Traffic Safety Plan shall be submitted to the P.W. Department outlining the proposed placement of traffic cones, barricades and directional signals for approval. The applicant shall be responsible for the proper placement of all traffic safety materials in accordance with the approved Parking and Traffic Safety Plan and under the direction of the L.A. County Sheriff's Department. Additionally, the applicant shall be responsible for supplying all of the required materials, as well as for the transportation and placement of the materials. 34 C� (3) RPV RECREATION & PARKS DEPARTFMT: The R & P Department must be contacted in connection with any filming at any City park and at the City helicopter pad. (4) LOS ANGELES COUNTY BEACHES & HARBORS, LOS ANGELES COUNTY LIFEGUARD AND U.S. COAST GUARD: L.A. County Department of Beaches & Harbors must be contacted and approvals are required regarding any filming in connection with the ocean (i.e. swimming & boating scenes, etc.) and any filming at the Pt. Vicente Fishing Access Parking Lot. In some cases, U.S. Coast Guard approval is also necessary. U.S. Coast Guard approval is also necessary for filming activities conducted at the Pt. Vicente Lighthouse. These approvals are in addition to City approval and City film Permit must still be completed. (5) CALIFORNIA STATS COASTAL COMMISSION: Coastal Commission approval is necessary for any filming activity that requires structural changes to a coastal area. 10. SPECIAL, CONDITIONS These procedures and guidelines are intended to serve as the minimum regulations under typical filming circumstances. However, the City reserves the right to increase or decrease the requirements on an application by application basis. Additionally, the City reserves the right to deny a film permit based in the manner described in the Municipal Code. If a film permit is denied, an applicant may appeal to the City Council in writing within five (5) working days. FINALLY, PLEAS: NOTE, THE CITY SHALT. RESERVE THE RIGHT TO WITHDRAW A PMUT OR STOP PRODUCTION IN THE EVENT THAT THE APPLICANT DOES NOT ADHERE TO THESE RULES AND REGULATION! pM/c1fi1zPGrn.dW rovls*d 01/11/93 35 1994 BUSINESS TAX REGISTRATION APPLICATION CITY OF RANCHO PALOS VERDES (310) 377-0360 30940 HAWTHORNE BLVD., RANCHO PALOS VERDES, CA 90274-5391 LICENSE EXPIRATION DATE: DECEMBER 31, 1994 COMPLETE ALL INFORMATION INCLUDING THE FEE SCHEDULE ON THE BACK SIDE OF THIS FORM. NEW RENEWAL PREVIOUSLY LICENSED IN R.P.V. Owner's Social Security No. State Sales Tax Permit No. Federal Employer Tax ID No. State Contractor License No. State Employer Tax ID No. Business Name: Class: Name Of Owner or Corporation: Number Of Employees (including self): Ownership Type: Sole Proprietorship Partnership Corporation Trust Business Address: (City) (State) (Zip Code) Mailing Address: (City) (State) (Zip Code) Residence Address: (City) (State) (Zip Code) Phone (Business): Type of Business: (Describe in detail) (Residence): SIC Code: (if known) Date Business Started: I CERTIFY THAT ALL INFORMATION IN THIS APPLICATION IS CORRECT. (Signature) (Title) (Date) FINANCE DEPARTMENT USE ONLY QUARTERLY PRORATION - FOR NEW BUSINESSES ONLY 75% after April 1 50% after July 1 25% after Oct 1 36 Fee Ppnalty Tn+�1 Pon Ini+i..ln 11,DnL Aln CONTRACTORS General Contractors (state license code A or B) ............................... $ 226.00 All Other Contractors (state license code C) ................................. $ 113.00 r .< BUSINESS ADDRESS LOCATED IN THE CITY HOME OCCUPATION NO YES - IF YES, THEN $7.00 REVIEW FEE ........ $ Retail, Wholesale, Professional and Commercial Rental Business located within the City - Gross receipts in last 12 months ..................................... $ Minimum tax, including first $50,000 of Gross Receipts ................... $ 45.00 Plus gross receipts in excess of $50,000 @ $.68 per $1,000 ................ $ Penalty (5% per month, 50% max) ............................ $ TOTAL ANNUAL TAX ...................................... $ BUSINESS ADDRESS LOCATED OUTSIDE THE CITY Businesses with no fixed place of business within RPV Gross receipts in. last 12 months .................................... $ Minimum tax, including first $50,000 of Gross Receipts ................... $ 90.0C Plus $1.36 for each $1,000 of Gross Receipts collected in the City over $50,000 . $ Penalty (5% per month 50% max.) ............................. $ TOTAL ANNUAL TAX ...................................... $ RESIDENTIAL BUILDERS AND DEVELOPERS: Minimum tax per year ............. I ............................. $ 45.0( Plus $1,132.00 per bedroom ..................................... $ (Not to exceed a maximum of 92,264/dwelling unit constructed in the City per year) TOTAL TAX ............................................ $ COMMERCIAL BUILDERS AND DEVELOPERS: Minimumtax per year ....... ................ .......... ....... $ 45.0( Plus $.68 per sq. ft. of gross building area constructed in the City per year ...... $ Less credit for applicable taxes paid under sec. 3.20 of the RPV municipal code ... $ TOTALTAX ............................................ $ ITINERANT VENDORS, PEDDLERS AND MERCHANTS With no fixed place of business in the City. $340.00 plus $113.00 for each location, cart, or vehicle in excess of one. TOTAL ANNUAL TAX ...................................... $ COMMERCIAL VEHICLES (delivery and other) Minimum tax per vehicle ....... .... .. ..... $ 45.0( Taxis - $158.00 for the first two vehicles, $79.00 per vehicle thereafter ........ $ Refuse, Rubbish, or Garbage Collection Trucks, $340.00 per vehicle ........... $ TOTAL ANNUAL TAX ...................................... $ RESIDENTIAL RENTAL BUSINESSES . Number of Units (No tax is required for 1 or 2 units) Gross receipts in last 12 months .................................... $ Minimum tax for three units ....................................... $ 68.01 Pius $23 per unit for four to ten units ................................ $ Plus $.68 for each $1,000 of Gross Receipts over $50,000 ................. $ Penalty (5% per month - 50% maximum) ........................ $ TOTAL ANNUAL TAX ...................................... $ ENVIRONMENTAL SERVICES USE ONLY ZONE MORATORIUM APPROVED NOT APPROVED TYPE PLANNER DATE ATTACHMENT "B" f MUST BE DISPLAYED IN PLACE OF BUSINESS—NOT TRANSFERABLE AUDIT COPY a 0] ATTACHMENT 't-' Special Filming Conditions February 17, 18, 19` and 22, 1994 SPECIAL CONDITIONS FOR ALL FILMING ACTIVITIES IN THE CITY OF RANCHO PALOS VERDES CONDUCTED BY CROSSING GUARD PRODUCTION - "THE CROSSING GUARD": A. A Los Angeles County Fire Safety/ Inspection Advisor must be present on the set on all filming dates from crew call time until the entire crew leaves the site after the day's filming activities are complete, as required by the Los Angles County Fire Department fire inspector. B. Two Los Angeles,County Sheriff's Deputies must be present on the set on all filming dates from crew call time until the etin crew leaves the site after the day's filming activities are complete, as required by the Los Angeles County Sheriff's Department movie office representative and the City. C. Placement of lights must be directed away from any residential homes to the greatest extent possible. D. Parking is permitted in Green Hill Cemetary, where road is wide enough to accommodate more than one vehicle. Parking on Peninsula Verde Street and Western Avenue must be limited to filming vehicles and equipment only. Activity must be limited in the area surrounding the crew parking behind the residential homes of Peninsula Verde Street. ALL ROADS MUST BE KEPT CLEAR FOR EMERGENCY VEHICLE ACCESS AT ALL TIMESI. E. Filming will be limited to the following dates and times: Thursday, February 17, 1994 6:00 p.m. - 6:00 a.m. Friday, February 18, 1994 6:00 p.m. - 6:00 a.m. Tuesday, February 22, 1994 7:00 a.m. - 7:00 p.m. Any changes or alterations to the permitted filming schedule must have prior consent of the City. G. The following language shall appear in the closing screen credits of the completed film: "Filmed in part on location in the City of Rancho Palos Verdes, California." E. City reserves the right to. adjust any of the above conditions based on the conduct of any employees or contract employees of film company, as well as based on complaints received by City from community at large regarding the filming or construction activities. PERMITTEE AGREES TO ALL THE AFORESAID CONDITIONS, INCLUDING ANY ATTACHMENTS TO THE PERMIT APPLICATION. FAILURE TO COMPLY WITH THE ABOVE CONDITIONS MAY RESULT IN THE TERMINATION OF THE PERMIT. Film Company Representative 39 Date RESOLUTION NO. 2010-77 EXHIBIT 1 - MASTER FEE SCHEDULE J CITY MANAGER FILM PERMITS AND DAILY USE CITY IMPACT FEES PROPOSED ELIGIBLE FEE FEE FOR INFLATION EFFECTIVE EFFECTIVE ADJUSTMENT $ 5/18/2009 11/8/2010 11/8/2011 299 YES MASSAGE PERMITS FILM PERMIT - MOVIE - PUBLIC - APPLICATION FEE $ MASSAGE/ESCORT ESTABLISHMENT PERMIT APP./ADMIN. FEE $ 115 $ 117 YES FACILITY INSPECTION FEE (COUNTY FEE) $ 265 $ 265 BACKGROUND INVESTIGATION FEE (LAC SHERIFF FEE) $ 83 $ 83 822 $ 822 YES MASSAGE TECH./ESCORT PERMIT APP./ADMIN. FEE $ 110 $ 111 YES QUALIFYING EXAMINATION (COUNTY FEE) $ 169 $ 169 BACKGROUND INVESTIGATION FEE (LAC SHERIFF FEE) $ 83 $ 83 FILM PERMIT - TV - PRIVATE - APPLICATION FEE $ NOTES: $ 299 BUSINESS LICENSE: A BUSINESS LICENSE IS REQUIRED FOR ALL BUSINESSES OPERATING IN THE CITY.` LOS ANGELES COUNTY FEES: FACILITY INSPECTION AND QUALIFYING EXAMINATION SERVICES ARE PERFORMED BY LOS ANGELES COUNTY AND THE FEES CHARGED ARE IN ACCORDANCE WITH THEIR COSTS. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FEES: BACKGROUND INVESTIGATION SERVICES ARE PERFORMED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND THE FEES CHARGED ARE IN ACCORDANCE WITH THEIR COSTS. Resolution No. 2010-77 EX RIP M___ A _1 AR FILM PERMITS AND DAILY USE CITY IMPACT FEES FILM PERMIT - MOVIE - PRIVATE - APPLICATION FEE $ 295 $ 299 YES FILM PERMIT - MOVIE - PUBLIC - APPLICATION FEE $ 590 $ 595 YES FILM PERMIT - MOVIE - PUBLIC - DAILY USE CITY PROPERTY FEE $ 822 $ 822 YES FILM PERMIT - TV - PRIVATE - APPLICATION FEE $ 295 $ 299 YES FILM PERMIT - TV - PUBLIC - APPLICATION FEE $ 590 $ 595 YES FILM PERMIT - TV - PUBLIC - DAILY USE CITY PROPERTY) FEE $ 822 $ 822 YES FILM PERMIT - VIDEO - PRIVATE - APPLICATION FEE $ 145 $ 147 YES FILM PERMIT - VIDEO - PUBLIC - APPLICATION FEE $ 260 $ 263 YES FILM PERMIT - VIDEO - PUBLIC - DAILY USE (CITY PROPERTY) FEE $ 822 $ 822 YES FILM PERMIT - STILL - PRIVATE - APPLICATION FEE $ 145 $ 147 YES FILM PERMIT - STILL - PUBLIC - APPLICATION FEE $ 370 $ 373 YES FILM PERMIT - STILL - PUBLIC - DAILY USE (CITY PROPERTY) FEE $ 223 $ 223 YES EXTENDED HOURS FEE - PER HOUR $ 175 $ 177 YES ANY PRE -APPROVED ACTIVITY OCCURRING OUTSIDE THE REGULAR FILMING HOURS OF 7:00 AM TO 7:00 PM, MONDAY THROUGH SATURDAY OR ANY DRIVING SCENES ON MAJOR ARTERIAL ROADS WITHIN THE RESTRICTED HOURS OF 7:00 AM TO 9:30 AM AND 2:00 PM TO 6:00 PM, PARKING LOT DAILY USE FEE UPPER PT. VICENTE) N/A $ 411 YES HELIPAD DAILY USE FEE N/A $ 100 YES RUSH PROCESSING - ADDITIONAL FEE $ 405 $ 407 YES BUSINESS LICENSE: A BUSINESS LICENSE IS REQUIRED FOR ALL BUSINESSES OPERATING IN THE CITY, STAFFING: A PER HOUR STAFFING FEE MAY APPLY FOR UNANTICIPATED ONSITE CITY PERSONNEL (MINIMUM 3 HOUR CHARGE). SECURITY DEPOSIT: A REFUNDABLE SECURITY DEPOSIT MAY BE REQUIRED FOR USE OF PUBLIC PROPERTY, DEPOSIT MAY COVER ANY UNANTICIPATED STAFFING AND CLEAN UP COSTS. MISCELLANEOUS: ADDITIONAL FEES MAY APPLY FOR PUBLIC PROPERTY USE BY A PRIVATE FACILITIES, PARKS, PRESERVES, RESERVES, PARKING LOTS, ETC. ENTITY. PUBLIC PROPERTY INCLUDES APPLICATION CHANGES: ANY APPLICANT INITIATED APPLICATION CHANGE MAY RESULT IN A FEE OF ONE-HALF THE ORIGINAL APPLICATION FEE, OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED HOURLY RATE. Resolution No. 2010-77 EX RIP M___ A _1 AR CY Permitsissued Shooting Days Avg.Days/Permit Total Fees Avg. Fees/Permit Avg. Fees/Day 2007 18 36 2.00 $32,152.00 $1,786.22 $893.11 2008 34 60 1.76 $34,924.00 $1,027.18 $582.07 2009 37 85 2.30 $61,023.00 $1,649.27 $717.92 2010 40 83 2.08 $67,918.25 $1,697.96 $818.29 2011 33 64 1.94 $50,551.00 $1,531.85 $789.86 2012 48 72 1.50 $46,476.75 $968.27 $645.51 2013 34 58 1.71 $44,038.00 $1,295.24 $759.28 2014 42 70 1.67 $57,475.50 $1,368.46 $821.08 2015 32 67 2.09 $78,360.50 $2,448.77 $1,169.56 fMIC 2.00 1.50 1.00 0.50 0.00 2007 2008 2009 2010 2011 2012 2013 2014 2015 Avg. Days/Permit $1,400.00 $1,200.00 $1,000.00 $800.00 $600.00 $400.00 $200.00 $0.00 2007 2008 2009 2010 2011 2012 2013 2014 2015 Avg. Fees/Day Shooting Days --N--Avg. Days/Permit —Avg. fees/Day I ^» MShooting Days -.. $3,000.00 $2,500.00 $2,000.00 $1,500.00 $1,000.00 $500.00 $0.00 2007 2008 2009 2010 2011 2012 2013 2014 2015 60 50 40 30 20 10 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 Notes; 2007 data estimated based upon 3rd & 4th quarters only 2015 data for 1st & 2nd quarters (to date) only Avg. Fees/Permit Permits Issued Total Fees Avg. Fees/Permit ---=Permits ]ssued —61—Total Fees 41 August 22, 2014 The Honorable Edmund G. Brown, Jr. Governor of California State Capitol, Suite 1173 Sacramento, CA 95814 : OFFICE OF THE CITY MANAC.ER Via FAX: (916) 558-3160 SUBJECT: AB 1839 (Gatto): Income Taxes: Qualified Motion Pictures Letter of Support Dear Governor Brown, I am writing on behalf of Mayor Jerry Duhovic and the Rancho Palos Verdes City Council in support of enhancing California's film and television production tax credit program. It is an action we must take to stop California from losing revenues and middle class jobs to other states and nations. With a prime coastal location in the "30 -Mile Zone," Rancho Palos Verdes hosts a moderate amount of location filming each year, and would suffer from the economic impact of these job losses. The Rancho Palos Verdes City Council previously expressed its support for AB 1839 on March 18, 2014. California has rapidly lost nearly all big budget feature film production and most television production to other states and nations that have ramped up their incentive programs. In 2012, only one big budget feature film was shot entirely in California, and in 2013, only 39 out of 137 one-hour television series were filmed here. The number of film and television productions that.want to remain in California far exceeds the resources available within the state's current incentive program. According to the California Film Commission, less than one in every ten projects received California's incentive in 2013 and only 34 projects are set to receive credits. I was pleased to read about the new $400 million per year tax credit expansion passed by the Senate Committee on Appropriations. Their, vote to also change the allocation system from a lottery system to one that is based on job creation and economic impact makes good financial sense. I urge you to support the $400 million per year allocation. Thank you for your consideration of this important legislation, Sincerely, Carolynn Petru Acting City Manager CC. Mayor Jerry Duhovic and Rancho Palos Verdes City Council 3094011A\nt'i'F10(:NEI3I.V[)./tl/\NCI,101"A[,O'c,1A."-R1)1,.s,(:',A90275-5391/(310)li44-,1)205/1' X.(310)544-5291 F -MAI.: CLE! IRORPVCOH / WWkV11AU)SVF RDERGOM/RW PRIN [ED ON RU.NCLED 14%01; R 42 The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: None Future Agenda Items Proposed by Council Members to be Prioritized: Additional Sheriff Services Councilman Misetich provided a brief report regarding this item. Captain Bolin, Lomita Station, Los Angeles County Sheriff's Department, responded to Council Members' questions regarding crime statistics and use of Sheriff Department staff to continue to improve the safety of the residents. Discussion ensued among Council Members. Councilman Misetich moved, seconded by Councilman Campbell, to direct staff to include funding as stated in Alternative No. 2 to contract for additional Sheriffs services for one additional regular patrol deputy and one additional Surveillance and Apprehension Team (SAT) detective for a total cost of $352,715 in the FY15-16 for consideration during the Budget Menu Exercise scheduled for May 5, 2015. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: None Film Permit Fees Mayor Pro Tem Brooks provided a brief report regarding the consideration of possible increases of the film permit fees. Discussion ensued among Council Members. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to direct staff to further research and recommend updates to the City's film permit fees. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Knight NOES: None ABSENT: None City Council Minutes April 21, 2015 Page 2 of 16 W CITYOF MEMORANDUM ILiRANCHO PALO TO: CITY COUNCIL MEMBERS FROM: SUSAN BROOKS, MAYOR PRO TEM DATE: APRIL 21, 2015 SUBJECT: FILM PERMIT FEES RECOMMENDATION Direct Staff to further research and recommend updates to the City's film permit fees. DISCUSSION We have been advised by Staff on several occasions this year about the surge in location filming activity in the City. During the first quarter of 2015 alone, the City collected more than $71,000 in film permit and business license fees for location filming in the City, exceeding the total film permit revenue collect for the entire 2014 calendar year by twenty- three percent (23%). However, with this increased filming activity have come increased complaints from residents about the effect of this activity upon their quality of life. My question—and that of many constituents—is whether or not the film permit fees collected by the City justify the inconvenience caused to residents and cover the City's costs to process these permits. Preliminary figures on the film permit fees collected by other South Bay and coastal communities are summarized in the attached matrix. A review of this matrix suggests to me a few issues that call for additional research: • The maximum daily use fee for City property (i.e., parks and public right-of-way) in Rancho Palos Verdes is $822. Many other jurisdictions appear to be collecting much higher daily use fees for City property, particularly beach communities such as Hermosa Beach, Malibu, Manhattan Beach and Santa Monica. • The City does not collect daily use fees for filming on non -City property. Many other jurisdictions appear to collect such fees. WE STUDY SESSION: Film Permit Fees April 21, 2015 Page 2 • The City charges lower film permit application fees for filming on non -City property than it does for filming on City property. Many other jurisdictions appear to collect the same fee for all film permit applications on both public and private property. Aside from the City's stunning natural beauty and unique locations, I believe that the City's comparatively low film permit fees may also be luring an inordinate amount of location filming to the City. This City Council has supported location filming as an important regional economic driver in the past. However, the desire to support the film industry must be balanced with the obligation that we owe to our constituents to protect the unique quality of life in the City. Therefore, I ask my City Council colleagues to join me in directing Staff to prepare a comprehensive survey of film permit fees, and to return to the City Council with recommendations for any revisions to the City's film permit fee schedule at a future date to be determined. Attachments: • Film permit fee survey matrix MAFilm Permits\Fee Survey\20150421_FilmPermitFees_StudySessionRpt.doex I.r M Application Fee Daily Use Fee Jurisdiction Public Private ROW Public Private ROW Rancho Palos Verdes $263-$595 $147-$299 $263-$595 $223-$822 None $223-$822 Dana Point $50 $50 Unk. None None Unk. El Segundo $640 $640 $640 $100 $100 $750 Hermosa Beach $205-$491 $205-$491 $205-$491 $1145-$2568 $1145-$2568 $1145-$2568 Lomita $150 $150 $150 $83 $83 $83 Los Angeles (City) $60-$625 $60-$625 $312 $75-$450 Unk. Unk. Los Angeles (County) $60-$625 $60-$625 $148 $100-$400 Unk. $328 Malibu $137-$815 $137-$815 $137-$815 $1631-$2446 $166-$331 $544 Manhattan Beach $135-$425 $135-$425 $135-$425 $320-$2500 $320-$2500 $320-$2500 Palos Verdes Estates $150-$300 $150-$300 $150-$300 $750 $750-$1500 $750 Redondo Beach $735 $735 $735 Unk. $400-$1500 Unk. Rolling Hills N/A N/A N/A N/A N/A N/A Rolling Hills Estates $600 $600 $600 $200-$1000 $100-$500 $1,000 Santa Monica $109-$318 $109-$272 Unk. $103-$2647 $218-$543 Unk. Torrance $193-$551 $251 $193-$551 $193-$287 $79 $193-$287 Note: ROW = "right of way" (i.e., streets) M