RPVCCA_CC_SR_2015_06_30_E_Fuel_Modification_Services_Agmt_Fire_GrazersCrTY OF
MEMORANDUM
PALOS VERDES
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: MICHAEL THRONE, P.E., DIRECTOR OF PUBLIC WORKS !(�
DATE: JUNE 30, 2015
SUBJECT: APPROVE THIRD AMENDMENT TO AGREEMENT
BETWEEN THE CITY OF RANCHO PALOS VERDES
AND FIRE GRAZERS FOR FUEL MODIFICATION
SERVICES BY GRAZING ANIMALS
REVIEWED: DOUG WILLMORE, CITY MANAGEFW� rW
Project Manager: Sean Larvenz, Maintenance Superintendent
RECOMMENDATIONS
Approve the Third Amendment to the Agreement and Authorize the Mayor and City Clerk
to execute the Third Amendment to the Agreement with Fire Grazers for fuel modification
services by grazing animals.
BACKGROUND
On June 15, 2010, the City Council awarded a contract to Fire Grazers Inc., for Fuel
Modification by Grazing Animals. The contract had an initial term of three years with three
(3) one year extensions to the contract. For the last two (2) years, the Council approved
a one year extension of the existing agreement on April 16, 2013 and June 17, 2014.
There is only one more extension available which staff recommends.
DISCUSSION
The City of Rancho Palos Verdes' fuel modification plan comes from an initial review
of several other organizations and cities' experiences. The cost of clearing brush by
landscaping firms is at times higher than the cost of clearing brush using grazing
animals such as goats. Therefore, a pilot project was performed in the fall of 2008,
using goats on adjacent lot to the City Hall building. This pilot project was well-
received by Staff and the public, proving that this method could be considered a
viable, cost-efficient, and environmentally -beneficial alternative, compared to the
more conventional method of using man -power and gas -powered tools to control
natural vegetation growth.
After success of the pilot program, in the fall of 2010, staff prepared bid documents
1
and publicized a request for the clearance of brush city-wide using goats. Staff has
experienced excellent service and performance with this vendor.
Mmol
Staff recommends approving the Third Amendment to Fire Grazers Inc. for Fuel
Modification by Grazing Animals. The agreement will be based on a per acre cost from
the 2010 bid submitted. Adopting staff's recommendation will assist the City in meeting
the Los Angeles County Fire Department, and the Los Angeles Weights and Measures
requirements for annual fuel modification on City owned properties.
The Third Amendment to Fire Grazers Inc., for Fuel Modification by Grazing Animals,
extends the original agreement for the period of one year from July 1, 2015 to June 30,
2016. Staff requests the Council's approval and the Mayor's execution of this one-year
Third Amendment. There are no other extension opportunities. Staff plans to prepare
plans and specifications for a competitive bid for FY 16 -17.
FISCAL IMPACT
The adopted FY 2015-2016 budget provides adequate funding for the staff
recommendation. The funding sources for the contract is Parks, Trails, and Open
Space Maintenance.
Attachments:
A. Fire Grazers Inc. Original Agreement (page 3)
B. First Amendment to Fire grazers Inc., for Fuel Modification by Grazing Animals
(page 6)
C. Second Amendment to Fire grazers Inc., for Fuel Modification by Grazing (page 8)
D. Draft Third Amendment to Fire grazers Inc., for Fuel Modification by Grazing
Animals (page 9)
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Attachment A
AGREEMENT FOR FM MODIFICA77ON SERVICES BY G
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City i om Cantwor as a randt of it, Mure to promptly pay to the City any urmmwat or
mdemnification ,a _ifr ;« r rt .0 f& Sechon.
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16. Qa=pbjW- If my lam or portiom of " Agreement is beld to bt bw" ificge�L or odmwise
unankmeable by a cowul of competent jurikiietion, the remaining provisions of this Agreement
sla continue in fau ftw aw effect.
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Attachment B
First Amendment to Agnxmient betvveen
ths, City of Rancho Palos VeMes and Fire Grazem Inc.
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wTerm. This Agreement shall commence on July 1, 2010 and shall terminate on
June 30, 2014, unless sooner terminated pursuant to Section 7 of this Agreement.
Addonally, there shall be two (2) one-year options to renew the Agreement with the
mutual wrkten consent of both parties."
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of
the date and year first above written.
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Attachment C
L JA Second Amendment to Agreement between
the City of Rancho Palos Verdes and Fire Grazers Inc.
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the mutual written consent of both parties!
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remain in full force and eflect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of
the date and year first above written.
ATTES
By:
City Clark
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Printed Name: e v ,R E -
Title: 1TAr*SWKXf—
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Attachment D
L J, Third Amendment to Agreement between
the City of Rancho Palos Verdes and Fire Grazers Inc.
This agreement is the Third Amendment ("Third Amendment") to the agreement
for fuel modification services between the City of Rancho Palos Verdes ("City") and Fire
Grazers Inc. ("Contractor"), dated June 15, 2010 ("Agreement"). This Third Amendment
is effective as of July 1, 2015, and is being made to extend the term of the Agreement for
one year.
Section 1. Section 2 of the Agreement is hereby amended to read as follows:
"Term. This Agreement shall commence on July I, 2010 and shall terminate on
June 30, 2016, unless sooner terminated pursuant to Section 7 of this Agreement."
Section 2. Except as expressly amended by this Third Amendment, all of the
other provisions of the Agreement, as previously amended by the First and Second
Amendments, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of
the date and year first above written.
Dated:
("CONTRACTOR")
ATTEST:
FIRE GRAZERS, INC.
By:
Printed Name:
Title:
By:
Printed Name:
Title:
CITY OF RANCHO PALOS VERDES
("CITY")
At
Mayor
wt
City Clerk
10