RPVCCA_CC_SR_2015_06_16_E_Grant_Mgmt_&_Support_Services_Blais_&_AssocCITY OF tiRANCHO PALOS VERDES
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CAROLYNN PETRU, AICD, DEPUTY CITY MANAGE
DATE: JUNE 16, 2015
SUBJECT: ONE-YEAR AGREEMENT WITH BLAIS &
ASSOCIATES, INC. FOR GRANT MANAGEMENT AND
SUPPORT SERVICES
REVIEWED BY: DOUG WILLMORE, CITY MANAGER
Project Manager: Kit Fox, AICP, Senior Administrative AnalystA
RECOMMENDATION �/
Authorize the Mayor and City Clerk to sign the agreement with Blais & Associates, Inc.
for a 1 -year Professional Services Agreement through FY 2015-16.
BACKGROUND
In 2009, the City Council initially approved
the Professional Services Agreement
("Agreement") with Blais & Associates, Inc.
("B&A") for grant management and support
services. The table at the right lists the
approval and expiration dates of subsequent
agreements with B&A through June 30,
2015. Staff now desires to enter into an
Agreement with B&A through June 30, 2016.
DISCUSSION
Agreement
Approved
Expiration
Date
June 30, 2009
June 30, 2010
August 3, 2010
June 30, 2011
September 6, 2011
June 30, 2012
June 19, 2012
June 30, 2013
June 18, 2013
June 30, 2014
June 17, 2014
June 20, 2015
Since June 2009, the City has contracted with B&A, a professional grant management
firm, to assist the City with searching for funding opportunities to address the City's
capital needs, and with preparing grant application packages that are targeted and
competitive. B&A has over twenty (20) years' experience in writing successful grant
applications within the context of a targeted and strategic approach. Since 2009:
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MEMORANDUM: Professional Services Agreement for Grant Management
June 16, 2015
Page 2
• The City has applied for more than $51,000,000 in grant funding;
• The City has been awarded nearly $11,600,000 in grant funding;
• The average monthly cost of B&A's services has been $3,279; and,
• The City's return -on -investment in B&A's services has been 49:1.
During FY 2014-15, B&A assisted City Staff with a variety of grant -related activities,
including:
• Conducted monthly grant activity conference calls with key City Staff;
• Screened and evaluated dozens of potential grant programs with potential
benefits to a variety of City programs and capital projects;
• Assisted City Staff with the preparation and/or submittal of applications for a
number of grant programs;
• Assisted City Staff with the development of a $400,000 grant application for the
Point Vicente Interpretive Center (PVIC) from the National Endowment for the
Humanities' (NEH) Museums, Libraries and Cultural Organizations
Implementation Grant program; and,
• Assisted City Staff with monitoring and reporting for the $9.4 million Proposition
1 E Stormwater Flood Management Grant for the San Ramon Canyon project.
B&A continues to alert City Staff to the availability of upcoming funding opportunities.
Their services have been a great asset to the City as a whole in fulfilling the City
Council's direction to pursue all grant funding opportunities in a targeted and timely
fashion, accompanied by an outreach of strong, multi -jurisdictional support for projects,
where appropriate. In FY 2015-16, Staff anticipates that B&A's experience will be
invaluable as the City pursues the following funding opportunities, including but not
limited to:
• Completion of the current NEH grant application for Phase 2 interior exhibits at
PVIC (due in August 2015);
• Considering another round of Land and Water Conservation Fund Grant funding
and other funding opportunities for improvements to the exterior grounds and
exhibits at PVIC;
• Identifying appropriate funding opportunities for high-priority capital improvement
projects, such as drainage control and traffic safety; and,
• Funding for improvements for solar power and other "green" technology
upgrades for City facilities; open space acquisition and habitat restoration; crime
prevention enhancement; and median and parkway enhancement.
The City Attorney's Office has reviewed the proposed Agreement with B&A. The only
changes as compared to last year are that the hourly rate has increased from $97.00 to
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MEMORANDUM: Professional Services Agreement for Grant Management
June 16, 2015
Page 3
$100.00 and the mileage reimbursement rate has increased from $0.56/mile to
$0.575/mile to match the current IRS allowance. The hourly rate for B&A's services has
not increased since 2012, and Staff believes that the modest increase proposed is
appropriate. Furthermore, it is Staff's past experience that the annual funding allocated
to the B&A contract is seldom expended completely, so the increased hourly rate should
still be covered by the proposed 2015-16 budget allocation of $50,000 for this contract.
The remaining terms of the Agreement are the same as last year.
CONCLUSION
In conclusion, Staff recommends that the City Council authorize the Mayor and City
Clerk to sign the agreement with B&A for a 1 -year agreement through FY 2015-16.
ALTERNATIVES
In addition to the Staff recommendation, the following alternatives are available for the
City Council's consideration:
Direct Staff to revise the terms of the proposed Agreement, and continue this
matter to the next City Council meeting.
Do not enter into an Agreement with B&A for FY 2015-16, thereby terminating
their services effective June 30, 2015.
FISCAL IMPACT
The City Council is scheduled to adopt the FY 2015-16 budget later on this evening's
agenda. The proposed FY 2015-16 budget includes an expenditure of $50,000 in the
City Manager's Office for Professional/Technical Services for grant management, the
same funding level as was approved for FY 2014-15.
Attachments:
• Draft Professional Services Agreement with Blais & Associates, Inc. (page 4)
• Blais & Associates Summary of FY 2014-15 (page 16)
MAGrant Administration\Consultants\Blais & Associates\20150616_ContractExtension_StaffRpt.docx
9
GRANT -WRITING SERVICE AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 16th day of June
2015 by and between the City of Rancho Palos Verdes (hereinafter referred to as the
"CITY") and Blais & Associates, Inc., a Texas corporation (hereafter referred to as
"CONSULTANT").
WHEREAS, the CITY is in need of grant -writing services including the
identification of funding opportunities, on-going grant research, and development and
submission of grant proposals.
IN CONSIDERATION of the covenants h
mutually agree as follows:
ARTICLE 1:
1.1 Description of Services
CONSULTANT sh
support for the CITY's Grant P
Manager's designee (the "Projei
(a)
competitive and
(b) Monitor a
ensure that the CITY is aware
the CITY:
and
and
r set forth, the parties hereto
SERVI
rm tasks to provide technical and administrative
as directed by the City Manager or by the City
se duties wouldinclude:
track the
Deadlines
for which the CITY might be
deral Economic Stimulus program and
I obligations, and assist as authorized by
(c) Develop grant, applications as approved and directed by the CITY
to help the CITY meet its goals and objectives;
(d) Work with the CITY's federal advocate to ensure that the CITY is
aware of deadlines for earmarks and appropriations; and
(e) Create records that will track and document funding sources, types
of projects, and amount of'funding as it relates to the Grant Program.
1.2 Term of Agreement and Schedule of Work
CONSULTANT will commence the work under this Agreement no later
than July 1, 2015, and will provide services under this Agreement for a period ending on
June 30, 2016, unless notice of termination is given in accordance with Article 4 of this
Agreement. CONSULTANT shall perform with due diligence the services requested by
the CITY. Time is of the essence in this Agreement. CONSULTANT shall not be
responsible for delay, nor shall CONSULTANT be responsible for damages or be in
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El
default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of
God, or the failure of CITY to furnish timely information or to approve or disapprove
CONSULTANT's work promptly, or delay or faulty performance by CITY, other
consultants/contractors, or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
ARTICLE 2: COMPENSATION
2.1 Fee
For the proper performance of CONSULTANT's services under Article 1,
CITY agrees to compensate CONSULTANT in accordance with Schedule of Fees and
Costs, attached hereto as Exhibit "A" and incorporatedherein by reference, and in any
case an amount not to exceed fifty thousand dollars and no cents ($50,000.00). The
rates in Exhibit "A" shall be in effect through,the end of the Agreement.
2.2 Payment Address
All payments due
Blais & Associa
4017 Moonlight''
Little Elm, TX 7
2.3
NSULTANTshall'be paid to:
[I submit monthly invoices for the percentage of work
CITY agrees.to authorize payment for all undisputed
► days of receipt of each invoice. CITY agrees to use
ILTANT of any disputed invoice amounts or claimed
n (10) days of the receipt of each invoice. However,
CONSULTANT of a disputed amount or claimed
be deemed a waiver of CITY's right to challenge such
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.4 Taxes
The CITY shall not make income tax or social security or other tax
withholding from CONSULTANT's invoice, except as required by law. CONSULTANT is
responsible for all taxes, but the CITY will provide any form required by the United
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5
States Internal Revenue Code. CONSULTANT must provide the CITY with
CONSULTANT's Federal Tax Identification Number or non -United States equivalent.
ARTICLE 3: INDEMNIFICATION AND INSURANCE
3.1 Indemnification
To the maximum extent permitted by law, CONSULTANT shall defend,
indemnify, and hold the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials, and volunteers (collectively
"Indemnitees") free and harmless from any and all claims, demands, causes of action,
costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or
persons, including wrongful death (collectively "Claims"), in any manner arising out of or
incident to any acts or omissions of CONSULTANT, its officials, officers, employees or
agents in connection with the performance of this Agreement, including without
limitation the payment of all consequential damages, attorneys` fees, and other related
costs and expenses, except for such Claims"arising out of the sole negligence or willful
misconduct of the Indemnitees. With respect to ;any and all such Claims,
CONSULTANT shall defend Indemnitees at CONSULTANT's own cost; :expense, and
risk and shall pay and satisfy any judgment, award; or decree that may be rendered
against Indemnitees. CONSULTANT 'shall, reimburse=(ndemnitees for any and all legal
expenses and costs incurred by each of them in. connection therewith or in enforcing the
indemnity herein provided. CONSULTANT's obligation to indemnify shall not be
restricted to insurance proceeds, if any, received'by CONSULTANT or Indemnitees. All
duties of CONSULTANT under this Section shall survive termination of this Agreement.
3.2
CONSULTANT shall at all times during the term of the Agreement carry,
maintain,, and keep in full force. -and effect, a policy or policies of Commercial General
Liability insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury,
death, loss or property damage for products or completed operations and any and all
other activities' undertaken by';CONSULTANT in the performance of this Agreement.
Said policy or policies, shall be issued by an insurer admitted to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and
aggregate for errors and/or omissions of CONSULTANT in the performance of this
Agreement. Said policy or policies shall be issued by an insurer admitted to do business
in the State of California and rated in Best's Insurance Guide with a rating of A:VII or
better. If a "claims made" policy is provided, such policy shall be maintained in effect
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Al
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7
from the date of performance of work or services on the CITY's behalf until three (3)
years after the date of work or services are accepted as completed. Coverage for the
post -completion period may be provided by renewal or replacement of the policy for
each of the three (3) years or by a three-year extended reporting period endorsement,
which reinstates all limits for the extended reporting period. If any such policy and/or
policies have a retroactive date, that date shall be no later than the date of first
performance of work or services on behalf of the CITY. Renewal or replacement
policies shall not allow for any advancement of such retroactive date.
3.4 Automobile Liabili
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1;000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily, injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident.
3.5
CONSULTANT agrees" to, 1, m
performance of work under this Agreem,
required by the law. CONSULTANT shall re
such compensation insurance for their respe
3.6 Notice of Cancellation
ntain in force at all times during the
it, worker's compensation insurance as
uire any subcontractor similarly to provide
(a) All insurance policies shall, provide that the insurance coverage
shall not be cancelled or modified by the insurance carrier without thirty (30) days prior
written notice to CITY, or ten (10), days' notice if cancellation is due to nonpayment of
premium: Additionally, CONSULTANT shall provide immediate notice to the City if it
receives a cancellation or policv revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available `at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall
maintain on file with the CITY Clerk both a copy of the entire policy and a certificate of
insurance showing that the aforesaid policies are in effect in the required amounts. The
commercial general liability policy shall contain endorsements naming the CITY, its
officers, agents and employees as additional insureds.
Page 4 of 11
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any
coverage available to CITY. The insurance policies (other than workers compensation
and professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4: TERMINATION
4.1 Termination of Agreement
(a) Either party may terminate this Agreement at any time, with or
without cause, upon thirty (30) days prior written notice, Notice shall be deemed served
if completed in compliance with Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or, failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by
CONSULTANT, in an amount to be determined, as follows: for work satisfactorily done
in accordance with all of the terms and provisions of this Agreement as determined by
the CITY, CONSULTANT shall be paid an amount equal to the percentage of services
performed prior to the effective date of termination or cancellation in accordance with
the work items; provided, in no event shall the amount of money paid under the
foregoing provisions of ths,.paragraph exceed the amount which would have been paid
to CONSULTANT for the full performance,of the services described in this Agreement.
TICLE 5: OWNERSHIP OF DOCUMENTS
5.
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All, Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from
their creation, including, but not limited to, all copyrights and other proprietary rights,
shall be and remain the property of the CITY without restriction or limitation upon their
use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or
attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
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01
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in any way related to a claim that CITY's use of any of the Written
Products is violating federal, state or local laws, or any contractual provisions, or any
laws relating to trade names, licenses, franchises, copyrights, patents or other means of
protecting intellectual property rights and/or interests in products or inventions.
CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade
secret or trademarked documents, materials, equipment, devices or processes in
connection with its provision of the services and Written Products produced under this
Agreement. In the event the use of any of the Written Products or other deliverables
hereunder by the CITY is held to constitute an infringement and the use of any of the
same is enjoined, CONSULTANT, at its expense,
continue using the Written Products and other
injunction, or by procuring a license or license:
Products and other deliverables so that they bec
compliance with the requirements of this Agreen
termination of this Agreement.
Upon tE
CONSULTANT shall
related to the Project
prepares a documen
document both in a p
CITY.
91
ination, abandonm(
iver to the CITY all
lout additional costa
n a computer, COI'
ed format and in an.
3.1111156-
shall: (a) secure for CITY the right to
deliverables by suspension of any
for CITY; or (b) modify the Written
)me non -infringing while remaining in
ent. This covenant shall survive the
;or suspension of the Project, the
-itten ,Products and other deliverables
Kpense to the CITY. If CONSULTANT
LTANT shall provide CITY with said
;tronic format that is acceptable to the
PROVISIONS
The CITY representative shall be the City Manager or his or her designee,
and CONSULTANT shall notify CITY of CONSULTANT's designated representative.
These individuals shall be the primary contact persons for the parties regarding
performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities
Act of 1990 (42 U.S.C. § 11200, et seg.).
Page 6 of 11
10
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this
Agreement. CONSULTANT shall make reasonable efforts to maintain the continuity of
CONSULTANT's staff who are assigned to perform the services hereunder and shall
obtain the approval of the City Manager of all proposed staff members who will perform
such services. CONSULTANT may associate with or employ associates or
subconsultants in the performance of its services under this Agreement, but at all times
shall CONSULTANT be responsible for its associates or subconsultants' services.
6.4 CONSULTANT's Representations
CONSULTANT represents,
is licensed, qualified, and capable of ft
necessary to perform the services in accc
in this Agreement; b) there are no obligati
that will limit or prevent CONSULTANT's
the extent required by the standard of F
considered the scope of services, perform
should be performed, and understand
attending performance of the services unc
6.5
CONSULTANT ;
during the term of this Agreer
work under this Agreement
interested" (asprovided in C,
any decisions made by CITY
has been retained pursuant to
6.6 Leaal Action
:ovenants and agrees that: a) CONSULTANT
rnishing the labor, materials, and expertise
dance with the terms and conditions set forth
,ns, commitments, or impediments of any kind
full performance under this Agreement; c) to
-actice, CONSULTANT has investigated and
;d, has carefully considered how the services
the facilities, difficulties and restrictions
E)r this Agreement.
;es not to accept any employment or representation
t or within twelve (12) months after completion of the
;h is, or may likely make CONSULTANT "financially
rnia` Government Code Sections 1090 and 87100) in
any matter in connection with which CONSULTANT
Agreement.
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
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11
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT
for its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
CONSULTANT shall not assign this Agreement or any part thereof without
the prior written consent of the CITY. Any such purported assignment without written
consent shall be null and void, and CONSULTANT shall hold harmless, defend and
indemnify the CITY and its officers, officials, employees, agents and representatives
with respect to any claim, demand or action arising from any unauthorized assignment.
Notwithstanding the above, ,CONSULTANT may use the services of
persons and entities not in CONSULTANT'S direct employ, when it is appropriate and
customary to do so. The CITY shall not unreasonably restrict CONSULTANT's use of
subcontractors for additional services provided CONSULTANT notifies the CITY in
advance.
CONSU
independent contract
the conduct of CON;
herein set forth, and
activities which it is n
ANT is and shall at
Neither the CITY n
LTANT or any of tl
JNSULTANT is fre(
obligated to devote
persons, terms, or corporations as " gni
provided in this ,Agreement. , CONSUL`
obliaation." or liability on behalf of the Cl
vain,. as to the CITY, a wholly
agents shall have control over
ONSULTANT's employees, except as
dispose of all portions of its time and
ie CITY in such a manner and to such
JLTANT wishes except as expressly
all have no power to incur any debt,
ierwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to
CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless
from any and all taxes, assessments, penalties, and interest asserted against the CITY
by reason of the independent contractor relationship created by this Agreement.
CONSULTANT shall fully, comply with the workers' compensation law regarding
CONSULTANT and its employees. CONSULTANT further agrees to indemnify and
hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount
of any fees due to CONSULTANT under this Agreement any amount due to the CITY
from CONSULTANT as a result of its failure to promptly pay to the CITY any
reimbursement or indemnification arising under this Article.
CITY has no obligation to provide CONSULTANT with any fringe benefits,
including, but not limited to, accident, health, life or disability insurance, paid vacation,
Page 8 of 11
12
or sick leave. CONSULTANT acknowledges that its employees are not eligible to
participate in the pension, 401(k) plan, or incentive compensation plan of the CITY or
any of its affiliates.
6.9 Titles
The titles used in this Agreement are for general reference only and are
not part of the Agreement.
6.10 Entire Agreement
This Agreement, including Exhibit "A", ,represents the entire and integrated
agreement between CITY and CONSULTANT and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be modified
or amended, or provisions or breach may be waived, only by subsequent written
agreement signed by both parties.
6.11 Construction
In the event of any, c
interpretation of any matter herein,
resolved by any rules of interpretatio
causes the uncertainty to exist or ag',
drafted that portion of the Agreement.
6.12 Non -
ambiguity in, or dispute regarding the
rpretation`of this Agreement shall not be
ing for interpretation against the party who
party who drafted the Agreement or who
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 S
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
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6.14 Notice
Except as otherwise required by law, any notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed
received on (a) the day of delivery if delivered by hand or overnight courier service
during CITY's regular business hours or (b) on the third business day following deposit
in the United States mail, postage prepaid, to the addresses listed below, or at such
other address as one party may notify the other:
To CITY:
Doug Willmore, City Manager
City of Rancho Palos Verdes.
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Neil C. Blais, President &
Blais & Associates,, Inc.
4017 Moonlight Drt.
Little Elm, TX 75068
6.15 Authority
Continued on next page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated:
Dated:
CONSULTANT:
Blais & Associates, Inc.
In
Blais,
ent, CEO and Secretary
The City of Rancho Palos Verdes,
A Municipal Corporation
Knight
Page 11 of 11
15
EXHIBIT "A":
SCHEDULE OF FEES AND COSTS
CITY agrees to compensate CONSULTANT at the rate of one hundred dollars
($100.00) per hour. In addition, CITY agrees to payment of the following "Direct Costs":
(i) All out-of-pocket expenses such as copies and reprographics, telephone,
facsimiles, courier service, express mail, and postage are billed at cost; and
(ii) Mileage will be billed at the current allowable federal rate.
CONSULTANT will invoice CITY for the grant research, active or completed grant
proposals, and direct costs on a monthly basis. Table 1 shows CONSULTANT's current
schedule of fees and costs.
Table 1: Schedule of Fees and Costs
Staffing/Labor (billed in 15 -minute $100/hour
increments)
Mileage (billed at current IRS rate) $0.575/mile
Travel (tolls, airfare, hotel, cab)
Cost
Copies/Reprographics
Cost
Telephone (long distance only)
Cost
Facsimiles
N/A
Courier Service or Express Mail
Cost
Postage
Cost
16
Biais &Associates
professional grant management
Rancho Palos Verdes Grant Activity Summary
April 2009 — May 2015
(6 years 1 month)
Total Grants Awarded: $11,589,158 Average Cost Per Month: $3,279
Return on Investment: 49:1
1. Competitive Grants Awarded
1.1
Prop 1E: Stormwater Flood Mgmt. Grant
San Ramon Canyon Project
$9,464,728
1.2
Highway Safety Improvement Program (HSIP)
Signal Synchronization on Hawthorne Blvd.
$707,000
1.3
Highway Safety Improvement Program (HSIP)
PVDE: Bronco to Headland Improvements
$487,600
1.4
'Land and Water Conservation Grant Program
Amenities at Abalone Cove Shoreline
$310,830
1.5
2Competitive Trails Program, Prop. A
Sunnyside Segment Trail
$300,000
1.6
SCAG Compass Blueprint Sustainability
Western Avenue — Phase 2
$195,000
1.7
SCAG Compass Blueprint Demonstration
Develop Western Avenue Plan
$100,000
1.8
Hazard Mitigation Grant Program
2004 Hazard Mitigation Plan Update
$24,000
1.9
APWA National Award for Small Cities/Rural Areas - San Ramon Canyon Project
N/A
Total Competitive Funding Awarded
$11,589,158
1B&A developed original application; City modified for additional
funding opportunity.
2City Staff wrote application, 8&A provided editing services.
2.
Grants Managed
2.1
Prop 1E: Stormwater Flood Management Grant
Management*
$9,500,000
*Details in 4.1.
3. Grants in Development (Due August 2015)
3.1 NEH Museums, Libraries, and Cultural Organizations Implementation Grant $400,000
Total Grants in Development $400,000
4. Other Activities
4.1 Managed Prop. 1E Stormwater Flood Mgmt.
Grant ($9.5 million grant award). Completed 8
quarterly reports. Last quarterly report and final
report will be developed by May 2015. The
Department of Finance (DOF) conducted a mid -
project audit in April 2014. There were no audit
findings or observations requiring a response, so
a final report was issued by DOF on August 18,
2014. Evon Willhoff, DWR Program Manager, has
been consistently complimentary about the
project management as well as the quality and
timeliness of the grant reporting requirements.
As a result, a scope of work budget amendment
was approved by DWR for additional
improvements. Anticipated project completion
date: May 2015.
4.2 Track federal and state funding announcements
weekly and develop Fact Sheets for staff's
consideration.
4.3 Develop monthly Grant Activity Reports and
conduct monthly grant conference calls to ensure
executive management and designated staff are
current on all open grant solicitations.
4.4 Prepare reports as requested (PVDE and PVDS
Roadway Stabilization Project; San Ramon
Canyon Stabilization and Restoration Project;
WRDA application, etc.).
4.5 Prepare Annual Grant Reports and make
presentations to City Council, as requested.
7545 Irvine Center Drive • Irvine Business Center, Suite 200 • Irvine, CA 92618 17
Phone (949) 589-6338 • www.blaisassoc.com