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RPVCCA_CC_SR_2015_06_16_07_FY15-16_LA_County_Sheriff's_AgmtCITY OF t iRANCHO PALOS VERDES MEMORANDUM TO: HONORABLE MAYOR &CITY COUNCIL MEMBERS FROM: CAROLYNN PETRU, DEPUTY CIN MANAGE DATE: JUNE 16, 2015 SUBJECT: FY15-16 LOS ANGELES COUNTY SHERIFF'S SERVICE AGREEMENT AND DEPLOYMENT SURVEY (Su orts 2014 Cit Council Goal for Public Safety ancf Traffic Control REVIEWED: DOUG WILLMORE, CITY MANAGER MIAIJ RECOMMENDATION Authorize the City Manager to sign the FY15-16 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates) and the FY15-16 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff's Department. BACKGROUND Since incorporation, law enforcement services have been provided to the City by the Los Angeles County Sheriff's Department. This contract represents the single largest expenditure of the City's General fund (approximately 22%). Primary service is provided through the Lomita Sheriff's Station located on Narbonne Avenue in the City of Lomita. Sheriff services, which include regular patrol, traffic and parking enforcement, general and specialized investigations and various crime prevention programs, are shared among the three Peninsula cities served by the Lomita Sheriff's Station (Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills). The agreement is overseen by the Regional Law Enforcement Committee, made up of two Councilmembers from each jurisdiction, which meets on a quarterly basis. In 2014, the regional cities agreed to migrate from a variable contract formula used to calculate the annual cost sharing of Sheriff's services to a fixed percentage -only formula. The new formula apportions general law enforcement services among the three cities as follows: Ranch Palos Verdes (68%), Rolling Hills (4%) and Rolling Hills Estates (28%). 1 FY15-16 Sheriff's Service Agreement June 16, 2015 Page 2 DISCUSSION Each year, the City Council approves a Law Enforcement Services Agreement and a Deployment Survey which stipulates the amount and type of law enforcement services to be provided to the City during the coming fiscal year. Contract Cost Increases Due to changes in overhead costs and employee benefits and compensation, the cost of Sheriff's services in FY15-16 will be 2.5% higher than FY14-15. In addition, the City's current 5% contribution to the Sheriff's Liability Trust Fund is scheduled to increase to 6% of the City's contract billings on July 1, 2015. Service Increases On May 19, 2015, the City Council directed staff to include two additional dedicated Sheriff patrol deputies in the draft FY15-16 Budget. Because the additional patrol services will be 100% dedicated to the City of Rancho Palos Verdes, the cost will not be shared with the other two regional cities. On June 2, 2015, the Council further directed staff to include funding equivalent to one additional dedicated SAT detective in the draft budget to be used for additional law enforcement services, as may be deemed appropriate during the coming fiscal year. This level of funding was included in the FY15-16 Budget presented to Council earlier this evening. It should be noted, however, that the attached Service Agreement and Deployment Survey reflects the current baseline service contract, which is the same as FY14-15. Staff will bring a contract amendment to the City Council in August 2015 to add the two patrol deputy positions to the contract. By adopting this approach, the City is able to take advantage of the Sheriff's discounted "growth rate" for a maximum of 21 to 22 months (through the end of FY16-17). This would still provide the Council with the flexibility to evaluate the effectiveness of the additional resources during FY15-16, while preserving the growth rate, should the Council decide to extend the additional resources into the following fiscal year. Special Programs The City has the ability to fund directed patrols to address specific community issues that are outside of the regional crime and traffic control services provide by the Sheriff's Department. On May 19, 2015, the Council directed that a total of $72,000 be included in the FY15-16 Budget to provide the following directed patrols: • Coastal Area Patrol ($39,000) • Western Avenue Patrol ($8,000) • Summer Evening Patrol ($10,000) • Supplemental Patrol ($15,000) 2 FY15-16 Sheriff's Service Agreement June 16, 2015 Page 3 The funds for these directed patrols come from the Public Safety - Special Programs, rather than the Sheriff Program, which funds general law enforcement services. Communitv Resource (CORE) Team The cost of the CORE Team has been divided among Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills based on the fixed regional formula. The City partially funds its share of the two -member Community Resource (CORE) Team using state Local Citizen Options for Public Safety (COPS) funds. Until the state budget is adopted, the status of this significant funding source remains uncertain. The FY15-16 City Budget, which is also on this evening's agenda, assumes that the City will continue to receive the $100,000 of COPS funding, as it has in the past. Staff will continue to monitor the status of COPS funding and inform the Council of any changes. FISCAL IMPACT The City's total expected cost of the FY15-16 Sheriff's Contract is $4,522,146. The amount incorporates a 2.5% increase in hourly rates from last year's contract, as well as the 1 % increase in the City's contribution to the Liability Trust Fund. This amount also assumes that the City is able to preserve the discounted "grant" rate for the two CORE deputies. When the contract amendment is brought forward to the City Council in August 2015, the additional cost for the two patrol deputies would be $338,074, which has been included in the FY15-16 Budget and would bring the total cost of the Sheriff's contract to $4,860,220. Additionally, $183,678 has also been included in the FY15-16 Budget for additional services that the Council may wish to add over the next year to further augment law enforcement resources in the community, potentially increasing the contract amount to $5,043,898. The FY15-16 Budget presented to the City Council for adoption on this evening's agenda is balanced based on these assumptions. Attachments: FY15-16 RPV Service Level Authorizations and Deployment Survey (page 4) 9 HOURS OF SERVICE & ESTIMATED CHARGES Rancho Palos Verdes 7/1/2015 SERVICE UNITS UNIT COST p UNITS ESTIMATED LIABILITY @6% TOTAT - COST WITH LIABILITY YEARLY HOURS PERGOAL SERVICE UNIT UAL- _ ANNUAL GOAL (MINUTES) PERSONNEL REQUIRED DEPUTY SHERIFF SERVICE UNIT 40 Hour $263,439 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $368,815 8.7 3,208,690.50 192,521.43 3,401,211.93 2920 25,404 1,524,240 14.1984 70 Hour $461,018 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $239,490 1.36 325,706.40 19,542.38 345,248.78 1789 2,4331 145,9821 1.3600 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour $277,549 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $388,568 0 0.00 0.00 0.00 2920 0 0 0.0000 70 Hour $485,710 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $252,317 1.36 343,151.12 20,589.07 363,740.19 1789 2,433 145,982 1.3600 GROWTH DEPUTY UNITS (Non -Relief Only) Deputy $159,597 0 0.00 0.00 0.00 1789 0 0 0.0000 Deputy B-1 $173,115 0 0.00 0.00 0.00 1789 0 0 0.0000 GRANT UNITS (Non -Relief Only) Deputy $159,597 1.36 217,051.92 13,023.121 230,075.04 1789 2,433 145,982 1.3600 Deputy B-1 $173,115 0 0.00 0.00 0.00 1789 0 0 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant $254,368 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant $209,999 0 0.00 N/A 0.00 1789 0 01 0.0000 Sergeant (Motor) $221,549 0 0.00 0.00 0.00 1789 0 0 0.0000 Motor Deputy $252,317 0.68 171,575.56 10,294.53 181,870.09 1789 1,217 72,991 0.6800 Watch Deputy $171,719 0 0.00 0.00 0.00 1789 0 0 0.0000 Operations Assistant III $115,722 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant II $101,054 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant 1 $81,331 0 0.00 N/A 0.00 1789 0 0 0.0000 Crime Analyst $116,293 0 0.00 N/A 0.00 1789 0 0 0.0000 Security Officer $97,816 0 0.00 0.00 0.00 1789 0 0 0.0000 Custody Assistant $94,302 0 0.00 0.00 0.001 1789 0 0 0.0000 Law Enforcement Technician wNehicle $87,208 0 0.00 0.00 0.00 1789 0 0 0.0000 Station Clerk 11 $75,191 0 0.00 N/A 0.00 1789 0 0 0.0000 Community Service Assistantw/Vehicle $59,757 0 0.00 0.00 0.00 1789 0 0 0.0000 Other Need to insert cost in next column 0 0.00 N/A 0.00 1789 0 0 0.0000 Public Safely Equipment (see Page 4) 0.00 N/A 0.00 ESTIMATED COST FOR SERVICE UNITS "" $4,266,175.50 LIABILITY @ 6% = $255,970.531 TOTAL ESTIMATED COST$4,522,146.03 SH -AD 575 (REV. 03/15) DEPUTY DEPUTY, B-1 LT/SERGEANT CSA CIVILIAN 31,487 2,433 0 0 0 MINUTES 1,869,196 145,982 0 0 0 PERSONNEL 17.5984 1.3600 0.0000 0.0000 0.0000 Page 2 El LOS ANGELES COUNTY SHERIFF'S DEPARTMENT EFFECTIVE DATE: 7/1/2015 CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY City Rancho Palos Verdes SERVICE UNIT •EM DEPLOYMENT UNITS ASSIGNED GENERALLAW TRAFFIC LAW DAY PM EM DAY M �E.• ®®� DEPUTY, GENERALIST 40 Hour 56 Hour 70 Hour Motor DEPUTY, BONUS I 40 Hour 56 Hour 70 Hour 0 -------�_- 0 GROWTH DEPUTY DeputyDeputy GRANT DEPUTY 0 -------�_- 0 REPORT PREPARED BY: APPROVED BY: UNIT COMMANDER CITY APPROVAL BY: CITY OFFICIAL'S certify that I am authorized to make this commitment on behalf of the City" PROCESSED AT CLEB BY: BILLING MEMO REQUIRED AND SUBMITTED: (PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMITTED: ORGANIZATIONAL CHART REQUIRED AND SUBMITTED: DUTY STATEMENT REQUIRED AND SUBMITTED: MINUTE PROGRAM IN RAPS UPDATED: DATE: DATE: DATE: DATE: YES NO SH -AD 575 (REV. 03/15) Page 3 5 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES Service Level Authorization CITY: Rancho Palos Verdes FISCAL YEAR: 2015-2016 EFFECTIVE DATE: 7/1/2015 CODE # SERVICES TOTAL SERVICE UNITS PURCHASED NEW PREVIOUS CHANGE CONTRACT LAW USE ONLY 306 DEPUTY SHERIFF SERVICE UNIT 40 Hour 0.0000 0.0000 0.0000 307 56 Hour 8.7000 8.7000 0.0000 308 70 Hour 0.0000 0.0000 0.0000 310 Non -Relief 1.3600 1.3600 0.0000 301 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour 0.0000 0.0000 0.0000 302 56 Hour 0.0000 0.0000 0.0000 303 305 70 Hour Non -Relief 0.0000 1.3600 0.0000 1 1.3600 0.0000 0.0000 335 GROWTH DEPUTY, UNITS (Non -Relief Only) Deputy 0.0000 0.0000 0.0000 336 Deputy, B-1 0.0000 0.0000 0.0000 383 GRANT UNITS (Non -Relief Only) Deputy 1.3600 1 1.3600 0.0000 384 Dep ty B-1 0.0000 0.0000 0.0000 342 353 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant Sergeant 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 348 Sergeant Motor 0.0000 0.0000 0.0000 305 Motor Deputy 0.6800 0.6800 0.0000 354 345 Watch Deputy Operations Assistant III 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 344 Operations Assistant II 0.0000 0.0000 0.0000 343 Operations Assistant 1 0.0000 0.0000 0.0000 329 Crime Analyst 0.0000 1 0.0000 0.0000 347 Security Officer 0.0000 0.0000 0.0000 331 340 Custody Assistant Law Enforcement Technician w/Vehicle 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 351 Station Clerk II 0.0000 0.0000 0.0000 325 Community Service Assistant w/Vehicle Other Need to insert cost on Pg 2 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Routine City Helicopter Billing Agreement (Circle / Bold Select License Detail - Business License & Renewal Applications (Circ License Detail - Acts on Violatio NOTE. License Delail is billed on an hood 8 I NO NO SHAD 575 (REV. 03/15) © Copyright 2015 Los Angeles County Sheriff's Department. All Rights Reserved. Page 2 on •