RPVCCA_CC_SR_2015_06_16_01_FY15-16_Storm_Drain_User_Fee_RateCITY OFi�RANCHO PALOS VERDES
PUBLIC HEARING
Date: June 16, 2015
Subject: Public Hearing for FY 15-16 Storm Drain User Fee Rate
Subject Property: Identified Properties
1. Report of Notice Given: City Clerk Morreale
2. Declare the Hearing Open: Mayor Knight
3. Staff Report & Recommendation: Director of Finance Cullen
4. Public Testimony:
Applicant: N/A
Appellant: N/A
5. Council Questions:
6. Rebuttal:
7. Declare Hearing Closed: Mayor Knight
8. Council Deliberation:
9. Council Action:
Public Hearing
Cover Page
CITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL }� ,
FROM: DEBORAH CULLEN, DIRECTOR OF FINANCEV---/
DATE: JUNE 16, 2015
SUBJECT: PUBLIC HEARING FOR FY15-16 STORM DRAIN USER
FEE RATE
REVIEWED: DOUG WILLMORE, CITY MANAGEROA AJ
Staff Coordinators: Kathryn Downs, Deputy Director of Finance
Ron Dragoo, PE, Principal Civil Engineer
Andy Winje, PE, Senior Engineer
RECOMMENDATION
1. Receive, review and file the independent 2015 Annual Report on the Water Quality
and Flood Protection Program prepared by the Oversight Committee for the storm
drain program, dated May 21, 2015 (see Exhibit A);
2. Conduct a public hearing pursuant to Health and Safety Code Section 5473.2 and
Section 3.44.40 of the Rancho Palos Verdes Municipal Code on the Annual Report
prepared by Harris & Associates, the user fee recommendations included in the
Annual Report prepared by the Oversight Committee and information provided by
Staff, and determine whether to collect the Storm Drain User Fee (the "Fee") for FYI 5-
16, and if so, the rate per Equivalent Residential Unit ("ERU") for FYI 5-16;
3. At the conclusion of the Public Hearing determine the existence or absence of a
majority protest;
4. In the absence of a majority protest, Staff recommends that the Council determine
that the rate per ERU for FY15-16 shall be $96.85 as set forth in the Annual Report,
adopt the attached Resolution No. 2015 - ; A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING A REPORT, AS
FILED, IN CONNECTION WITH THE STORM DRAIN USER FEE ESTABLISHED
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PURSUANT TO CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL
CODE; DETERMINING THE AMOUNT OF SUCH FEE FOR FISCAL YEAR 2015-16;
AND ORDERING THAT SUCH FEE BE COLLECTED ON THE COUNTY OF LOS
ANGELES TAX ROLL FOR FISCAL YEAR 2015-16; and
5. In the event of a majority protest, direct Staff to present to City Council at a subsequent
meeting a resolution determining the amount of the Storm Drain User Fee for FY15-
16 and providing for an alternative method of collecting the Storm Drain User Fee for
FY 15-16.
EXECUTIVE SUMMARY
This public hearing was noticed in the Palos Verdes Peninsula News on June 41" and
June 11t"
The maximum Fee rate for FY15-16 has been calculated as $96.85/ERU, based upon a
0.1 % increase of the Consumer Price Index. The City Council may set the FY15-16 Fee
rate at any amount between $0.00/ERU and $96.85/ERU. The Oversight Committee
recommends the maximum Fee rate of $96.85/ERU for FY15-16 (based on a 3-2 vote).
Staff also recommends the maximum Fee rate for FY15-16.
The Oversight Committee reviewed the following documents:
• Draft 2015 Five -Year Storm Drain Plan;
Draft 2015 Five -Year Model excerpts for the General Fund, CIP Fund, and Water
Quality Flood Protection (storm drain) Fund;
Draft 2015 Five -Year Capital Improvement Plan excerpts for storm drain
improvements; and
The Rate Engineer's draft FY15-16 report including maximum Fee rate calculation.
The proposed FY15-16 budget of $1,566,116 for the storm drain program includes:
• Point repairs of $900,000;
• Storm drain lining of $340,836;
• Storm drain maintenance and minor repairs of $245,544; and
• Administration of $79,736.
In September 2015, the City Council will consider a request from Staff to carryover
unspent appropriations for storm drain improvements. The FY14-15 budget for the storm
drain program is $7,655,282. To date, a total of $3,842,762 has been spent or committed
(contracts and purchase order amounts not yet invoiced). Therefore, Staff expects that
the unspent appropriations to carryover may be $3,812,520 ($7,655,282 less
$3,842,762). If City Council approves the carryover request and the proposed FY15-16
budget, then the total FY15-16 budget for the storm drain program will be $5,379,839.
Upon inquiry from the Oversight Committee, Staff indicated that the storm drain projects
could be completed in FY15-16 if there are no staffing vacancies.
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FY15-16 is the last year of available Fee collection approved by voters; yet there is a total
estimate of about $33.6 million of unfunded storm drain improvements, and likely millions
more unfunded for water quality compliance. Staff recommends that the City collect the
FY15-16 Fee, and proceed with a mail -ballot election of property owners in February -
March 2016 to extend the Fee.
BACKGROUND
Fee and Oversiaht Committee Established
In 2005, owners of properties utilizing the City's storm drain system approved the Fee,
based upon a 30 -year plan for storm drain improvements, maintenance, and
administration with estimated costs totaling about $50 million. In 2007, the City's voters
approved a measure to sunset the Fee after 10 years, and establish an Oversight
Committee of City residents to monitor annual expenditures of the program.
Annual Duties
The City's Municipal Code (Section 3.44.080) outlines the Committee's annual task
"The committee shall hold at least one public hearing and issue a report, on at
least an annual basis, to inform city residents and the city council regarding how
storm drain user fee revenues are being spent and to make recommendations to
the city council regarding future expenditures of the storm drain user fee revenues.
In addition, the oversight committee shall make a recommendation to the city
council regarding whether to collect the storm drain user fee for the upcoming fiscal
year, and, if so, the rate per ERU for that fiscal year. In making its recommendation
to the city council, the oversight committee shall consider the current and projected
revenues of the city for the upcoming fiscal year, including but not limited to,
property taxes, sales taxes and transient occupancy taxes; the current and
projected expenditures of the city for the fiscal year, including, but not limited to,
proposed expenditures in connection with the city's storm drain system; the
balance, if any, in the water quality and flood protection program enterprise fund,
and the current and projected general fund reserves. The oversight committee
shall forward its report and recommendations to the city council prior to the annual
public hearing on the storm drain user fee that will be conducted by the city
council. "
The Oversight Committee met on April 9, 2015 and May 7, 2015 to receive information
about Fee collections, storm drain expenditures, planned expenditures for the next five
years, and future storm drain and water quality needs that have not yet been funded. On
May 21, 205, the Oversight Committee conducted its public hearing and developed its
recommendation for the FY15-16 Fee rate.
The City's Municipal Code (Section 3.44.040) requires the City Council to hold an annual
public hearing, then determine whether to collect the Fee for the upcoming year and the
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rate per ERU. The Municipal Code (Section 3.44.020) further states:
"in any year the city council may do any and all of the following: (i) repeal this
Chapter 3.44; (ii) reduce the rate per ERU for the storm drain user fee below the
maximum rate; or (iii) increase the rate per ERU for the storm drain user fee up to
or below the maximum rate if it has been previously set below such rate. In no
event shall the city council increase the storm drain user rate per ERU in excess
of the maximum rate without approval by a majority vote of the property owners
subject to the storm drain user fee."
History of Fee Rates and Collections
Maximum Actual
Staff currently estimates total Fee collections of $1,382,713 for FY14-15.
DISCUSSION
Ten -Year Program Results
Ten-year program results include:
• Completion of San Ramon Canyon stabilization and McCarrell Canyon drainage
improvements;
El
Rate per ERU Rate per ERU
FY06-07
$
86.00 $
86.00
FY07-08
$
87.72 $
87.72
FY08-09
$
89.47 $
89.47
FY09-10,
$
89.47 $
89.47
FY10-11';
$
90.72 $
90.72
FY11-12,'
$
92.53 $
92.53
FY12-13
$
94.38 $
92.53
FY13-14'
$
96.27 $
96.27
FY14-15
$
96.75 $
96.75
Actual
Collections
FY06-07
$ 1,188,439
FY07-08
$ 1,221,825
FY08-09
$ 1,251,733
FY09-10
$ 1,263,572
FY10-11
$ 1,312,230
FY11-12
$ 1,319,109
FY12-13
$ 1,312,989
FY13-14
$ 1,360,907
Staff currently estimates total Fee collections of $1,382,713 for FY14-15.
DISCUSSION
Ten -Year Program Results
Ten-year program results include:
• Completion of San Ramon Canyon stabilization and McCarrell Canyon drainage
improvements;
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• Completion of many other drainage projects, such as those at Sunnyside Ridge,
PVDE and La Vista Verde, the PVDE Switchbacks, Via Colinita, Miraleste Plaza,
Seacove, Palos Verdes Bay Club, and Mossbank;
• Rehabilitating and lining more than 15,000 linear feet of pipe; and
• Performing cleaning and video inspection of all accessible and known City -owned
storm drains. Some locations received multiple cleanings and inspections.
To date, a total of $41.9 million of projects, maintenance and administration have been
funded with:
• Fee revenue of $11.6 million;
• Grant revenue of $9.5 million; and
• General Fund contributions of $20.8 million.
The program has corrected many deficiencies in the City's storm drain system; however,
more improvements are needed.
City Financial Position
The City Council is also scheduled to adopt the FY15-16 budget on the June 16th agenda.
The complete proposed budget document, 2015 Five -Year Capital Improvement Plan,
and 2015 Five -Year Financial Model have been included with the June 16th agenda
materials. Following is a summary of the City-wide budget, along with actual and
estimated balances for the General Fund, Capital Improvement Projects Fund, and Water
Quality Flood Protection Fund.
Revenue $33,957,481
As described below, there are significant capital demands on the City's resources that
have not yet been programmed. The estimated Water Quality Flood Protection Fund
balance at June 30, 2016 includes collection of the Fee for FY15-16.
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Unfunded Storm Drain Imorovements
The draft 2015 Five -Year Capital Improvement Plan identifies 4 storm drain projects that
have not yet been funded. The total cost estimate ranges from $9.4 million to $14.4
million, with midpoints as follows.
Altamira Canyon $ 3,475,000
Paintbrush Canyon 2,568,000
PVDE - Miraleste Canyon 2,850,000
San Pedro & Averill Canyons 3,000,000
Unfunded Projects (midpoint) $111,893,000
The 2015 Storm Drain Master Plan Update is in process of being finalized; and has
identified estimated costs of about $15 million to correct hydrologic (direction of
movement) and hydraulic (flow capacity) deficiencies in the City's storm drain system. In
addition, 18,352 linear feet of Corrugated Metal Pipe (CMP) is in need of "urgent" lining
(average through severe defects). If $4.8 million has been spent to date to line about
15,000 linear feet of pipe, then perhaps a preliminary cost estimate for "urgent" lining is
roughly $6 million. The final Master Plan document is expected to be available in 2015.
The information in the Master Plan and calculations of available funding will be used to
determine the order and timing of when the projects can be constructed.
The storm drain program also included the installation of catch basin filters to reduce
pollution from the City's storm drains. There are about 1,300 catch basins in the City.
The City may be required to install screens on all of them. About 200 have been
completed; and 1,100 still need to be addressed with a cost estimate range of $600,000
to $900,000 (midpoint of $750,000).
Currently identified unfunded storm drain needs may be summarized as follows.
Unfunded Projects (midpoint) $11,893,000
Hydrologic & Hydraulic Deficiencies 15,000,000
"Urgent" Lining 6,000,000
Catch Basin Screens (midpoint) 750,000
Unfunded $33,643,000
Other Unfunded Capital Projects
New projects that may be required to remain in compliance with the MS4 Water Quality
Permit have a greater magnitude than what has been budgeted for this program in the
past, and will require a funding mechanism beyond the General Fund. Except for the
catch basin screens already installed, funds from this program have been historically
spent only on construction or rehabilitation of flood control projects.
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Water quality projects are relatively new and there is limited industrial data to determine
costs. However, at the recent community outreach meeting of the Peninsula Watershed
Management Group (May 6, 2015, slides available on the City's website), three potential
regional projects (in addition to projects already underway in the various cities) were
identified that could help the Peninsula cities achieve permit compliance. The City has
not committed to these specific projects, but they show the type of work the City (and
other Peninsula cities) will need to commit to over the next decade to meet storm water
quality standards. The cost of these three projects was estimated between $90 and $130
million. The City's share has been estimated to be 40 to 45%.
The draft 2015 CIP Unfunded Projects list includes infrastructure projects with total cost
estimates ranging from $19.5 million to 26.8 million (midpoint of $23.1 million), not
including storm drain projects. City Council goals include landslide mitigation, and the
draft FY15-16 budget includes development of a landslide strategic plan. Staff expects
that improvements associated with a landslide strategic plan will have cost estimates in
the millions. As noted above, water quality compliance costs are also expected to have
cost estimates in the tens of millions.
Based on this information, the demand for capital projects may exceed the $23.7 million
that may available in the CIP Reserve over the next five years (as estimated in the 2015
Five -Year Financial Model).
Calculation of the Maximum FY15-16 User Fee Rate
Per the Municipal Code (section 3.44.020), the maximum annual rate per Equivalent
Residential Unit (ERU) is increased "by an amount equal to the change in the Consumer
Price Index for all Urban Consumers for the Los Angeles, Riverside and Orange County
areas (the "CPP), including all items as published by the U.S. Bureau of Labor Statistics
as of March 1 of each year, not to exceed a maximum increase of two percent per year."
The increase of CPI is published as of each month-end. Therefore, the CPI increase for
the twelve months ended February each year has been used to calculate the maximum
Fee increase. The CPI increased by 0.1 % for the twelve months ended February 2015.
Applying that same increase to the Fee, results in a maximum rate of $96.85 per ERU for
FY15-16.
The City Council may set the actual rate per ERU at any amount between zero and the
maximum rate each year. The Oversight Committee (3-2) and Staff recommend the
FY15-16 Fee rate be set at the maximum of $96.85/ERU.
Exhibits
Resolution No. 2015 - ; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ADOPTING A REPORT, AS FILED, IN CONNECTION WITH
THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO CHAPTER 3.44 OF
VA
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THE RANCHO PALOS VERDES MUNICIPAL CODE; DETERMINING THE AMOUNT
OF SUCH FEE FOR FISCAL YEAR 2015-16; AND ORDERING THAT SUCH FEE BE
COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL FOR FISCAL YEAR
2015-16 (page 9)
A — 2015 Annual Report on the Water Quality and Flood Protection Program dated May
21, 2015 (page 12)
B — Annual Report for the Water Quality and Flood Protection Program Storm Drain User
Fee FY2015-16, prepared by Harris & Associates, dated May 11, 2015 (page 36)
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES ADOPTING A REPORT, AS FILED, IN CONNECTION
WITH THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO
CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL CODE;
DETERMINING THE AMOUNT OF SUCH FEE FOR FISCAL YEAR 2015-
16; AND ORDERING THAT SUCH FEE BE COLLECTED ON THE
COUNTY OF LOS ANGELES TAX ROLL FOR FISCAL YEAR 2015-16
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES HEREBY
FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council finds:
A. Pursuant to Ordinance No. 418 of the City Council of the City of
Rancho Palos Verdes (the "City Council"), adopted on August 16, 2005, and Chapter 3.44
of the Rancho Palos Verdes Municipal Code (the "Municipal Code"), the City Council is
authorized to levy an annual Storm Drain User Fee on each parcel of real property in the
City of Rancho Palos Verdes (the "City") that drains into City -maintained storm drain
infrastructure. The Storm Drain User Fee is levied to fund the City's Water Quality and
Flood Protection Program.
B. Pursuant to Section 5473 of the California Health and Safety Code,
the City elected in Ordinance No. 418 to have the Storm Drain User Fee collected for
each fiscal year on the County of Los Angeles tax roll in the same manner, by the same
person, and at the same time as, together with, and not separately from the general taxes
of the City.
C. A written report (the "Report") entitled, "Annual Report for the Water
Quality and Flood Protection Program Storm Drain User Fee FY 2015-16" has been
prepared by Harris & Associates and has been filed with the City Clerk. The Report
contains a description of each parcel of real property in the City that drains into the City's
storm drain system and the proposed amount of the Storm Drain User Fee for each such
parcel for Fiscal Year 2015-16 (commencing July 1, 2015 and ending June 30, 2016),
computed in conformity with Chapter 3.44 of the Municipal Code. Such Report is on file
in the office of the City Clerk and incorporated herein by reference.
D. The City Clerk caused notice of a hearing on the Report to be
published in the Palos Verdes Peninsula News on June 4, 2015 and June 11, 2015.
E. The City Council held a public hearing on the Report on June 16,
2015 (the "Public Hearing"). In addition, pursuant to Section 3.44.40 of the Municipal
Code, at the Public Hearing the City Council considered whether to collect the Storm
Drain User Fee for Fiscal Year 2015-16, and the rate per Equivalent Residential Unit
("ERU") for Fiscal Year 2015-16. In that regard, the City Council took into account the
current and projected revenues of the City for Fiscal Year 2015-16, including but not
limited to, property taxes, sales taxes and transient occupancy taxes; the current and
R
projected expenditures of the City for Fiscal Year 2015-16, including, but not limited to,
proposed expenditures in connection with the City's storm drain system; the balance, if
any, in the Water Quality and Flood Protection Program Enterprise Fund; and the current
and projected General Fund reserves. In addition, the City Council took into account any
report and recommendation submitted by the Oversight Committee established by the
City Council in connection with the City's Water Quality and Flood Protection Program.
F. All interested persons were given an opportunity to attend the Public
Hearing and express opinions about the Report and the proposed levy of the Storm Drain
User Fee for Fiscal Year 2015-16. The City Council heard and considered all protests
and objections against the Report and all testimony regarding the proposed levy of the
Storm Drain User Fee for Fiscal Year 2015-16.
G. No majority protest against the Report, determined in accordance
with Health and Safety Code Section 5473.2, exists.
Section 2. The City Council hereby overrules all protests and objections; hereby
approves and adopts the Report as filed; hereby determines that the Storm Drain User
Fee for Fiscal Year 2015-16 against each parcel described in the Report shall be as
described in the Report; and orders that the Storm Drain User Fee shall be collected for
Fiscal Year 2015-16 on the County of Los Angeles tax roll in the same manner, by the
same person, and at the same time as, together with, and not separately from the general
taxes of the City.
Section 3. The City Clerk is directed to file a copy of the Report, with a statement
endorsed on the Report over the City Clerk's signature that the Report has been approved
and adopted by the City Council, with the City Treasurer on or before August 10, 2015
pursuant to Section 4 of Ordinance No. 418.
Section 4. The City Clerk is directed to file a copy of the Report, with a statement
endorsed on the Report over the City Clerk's signature that the Report has been approved
and adopted by the City Council, with the Auditor of the County of Los Angeles on or
before August 10, 2015 pursuant to Section 5 of Ordinance No. 418.
PASSED, APPROVED and ADOPTED this 16th day of June, 2015.
ATTEST:
City Clerk
-2-
Mayor
10
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, CARLA MORREALE, City Clerk of the City of Rancho Palos Verdes, hereby certify that
the above Resolution No. 2015- was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on June 16, 2015.
City Clerk
-3-
Exhibit A
2015 ANNUAL REPORT ON THE WATER QUALITY
AND FLOOD PROTECTION PROGRAM
May 21, 2015
INTRODUCTION
A voter proposition established this Oversight Committee and the Committee's duties were elaborated
by the Rancho Palos Verdes (RPV) City Council in 2007. The Committee is instructed to annually
review project expenditures and plans for the Water Quality and Flood Protection (WQFP) Program and
to recommend a User Fee Rate for each fiscal year. The Committee currently consists of the following
members:
Elizabeth Sala (Chair)
Yi Hwa Kim (Vice -Chair)
Krista Johnson
Frank Lyon
Mickey Rodich
The Committee met three times with the City's Finance and Public Works staffs in April and May. The
Committee reviewed WQFP Program activities in FY14-15, as well as projects planned and budgeted
expenditures proposed for FYI 5-16. Staff also provided the Committee with the proposed Storm Drain
Plan through FY19-20, excerpts from the City's 2015 Five -Year Financial Model, the 2015 Capital
Improvement Plan (CIP), and Staff's recommendation for the FYI 5-16 User Fee Rate.
This report conveys the Committee's conclusions and recommendations in accordance with its
responsibilities designated by the City Council on May 5, 2009 and documented in RPV Municipal Code
Section 3.44.080.
HISTORY OF COMPLETED PROJECTS
During the years this Committee has been in operation since 2007, the Staff has annually projected five-
year models for identifying and implementing a list of 38 needed storm drain and water quality projects.
The total project costs for the 38 originally -listed projects have been roughly estimated at $46 million.
The respective City Councils, with Staff advice, have set project priorities and implemented projects as
funding was approved.
Staff has advised the Committee that of the original 38 projects, 34 have been addressed (through
construction or mitigation by another project) at a total cost of about $39.67 million. In rough order by
dollar amount, the money for program initiatives that are completed or in progress has come from the
City's General Fund ($18.6 million), from collections of the Storm Drain User Fee ($11.61 million), and
from state and federal grants ($9.46 million). Four projects remain unfunded at an estimated cost of at
least $9.37 million (in 2005 dollars). An additional $2.23 million has been spent or committed for
administration of the program, purchase of land and equipment, and an update of the Master Plan of
drainage (funded from City's General Fund).
Page 1 of 3
12
Exhibit A
FY14-15 EXPENDITURES
The WQFP Program expenditure plan (i.e. budget) approved by the City Council for FY14-15 totaled
$7.66 million, including carryovers from the prior year. Based upon the staff report dated May 21, 2015,
$3.84 million had been spent or committed through June 30, 2015. Fiscal year expenditures are
summarized by the Staff in the Storm Drain Plan through FYI 9-20 (Attachment A).
Major projects for FYI 4-15 are described in Attachment B.
Staff estimates a carryover from the FY14-15 budget to the FY15-16 budget of approximately $3.81
million. Based upon Staff reports to the Committee this variance, between the $7.66 million FY14-15
budget and the estimated FY14-15 expenditures of about $3.84 million, is primarily attributable to the
following projects (see Attachment C) that were delayed due to wrapping up the San Ramon Canyon
stabilization project and staff vacancies:
• Altamira Canyon Drainage Study $500,000;
• Storm Drain Lining $799,470;
• Via Colinita & Roan projects $231,095;
• South Hawthorne/Via Frascati projects $440,000;
• PVDS projects (East of Barkentine and at Sacred Cove) $896,000; and
• Marguerite Open Channel $317,670.
FEE COLLECTIONS FOR FY14-15
User Fee collections are estimated to be about $1.38 million during FYI 4-15.
COMMITTEE FINDING CONCERNING USER FEE EXPENDITURES IN FY14-15
The Committee believes that all WQFP Program costs for FY14-15 that included User Fee
revenues have been properly committed and spent to discover and mitigate storm drain problems
in the City. User Fees have paid for a significant portion of City investment in storm drain
rehabilitation and new construction from 2007 to date, supplementing the General Fund from
which the majority of such expenditures have been funded.
PLANS FOR FY15-16
Staff presented the Committee with a proposed FY 15-16 Storm Drain expenditure plan in the amount of
$1.57 million (see Attachment A for details). These are newly budgeted funds, not including previously
authorized but unspent funds (which are referred to above as "carryover" funds). When combined with
the expected $3.81 million in uncommitted funds to be carried forward from FYI 4-15, the total WQFP
Program expenditures in FYI 5-16 are projected to be about $5.38 million.
All planned projects appear necessary and are being funded appropriately under the present
circumstances.
Page 2 of 3
13
Exhibit A
USER FEE RATE FOR FY15-16
The WQFP Committee recommends (3-2) that the annual Storm Drain User Fee for the FY15-16
be set at the maximum allowable rate of $96.85/ERU as limited by the 0.1% increase in CPI (see
Attachment D).
All members agree there are more known projects important to public safety and the protection of public
and private property than there is funding available, even including the maximum user fee. The
Committee believes the User Fee is an appropriate, reliable, dedicated funding source, authorized by the
voters, which addresses known storm drain problems. Loss of the User Fee will cause storm drain
projects to compete with other types of infrastructure needs for City funding.
OTHER COMMENTS
Taking note of the historic importance of the User Fee collections in funding critical WQFP projects,
the Committee again recommends the City initiate planning for appropriate funding of the City's storm
drain and water quality issues beyond June 30, 2016, when the Storm Drain User Fee sunsets. The last
fee collections will occur during FYI 5-16.
Although storm drains have been the primary focus of WQFP funding since 2007, federal and state laws
that are coming to bear on the City mandate expansive, new, water quality control measures which the
City must fund.
Future funding of mandatory water quality projects may differ from storm drain issues in one key respect.
The existing User Fee is not charged to those of the City's land owners whose parcels are served by
County of Los Angeles storm drains. The existing storm drain User Fee is charged on a parcel -by -
parcel basis only to that fraction of the City's land owners whose parcels are served by City -managed
storm drains. Water quality measures, however, will affect all landowners, and, indeed, all residents.
Therefore, water quality expenditures should be allocated citywide.
The Committee recommends the following:
1. The continuation of a dedicated funding source for storm drain projects, and;
2. The identification or creation of an appropriate funding source for mandated water quality
projects and programs.
Attachments
A: Storm Drain Plan through FY19-20
B: April 9, 2015 Staff Report - STORM DRAIN PROJECT STATUS UPDATE
C: Storm Drain Project Sheets (excerpts from the draft 2015 Five -Year Capital Improvement Plan)
D: "Annual Fee Rate" excerpt from the Annual Report for the Water Quality and Flood Protection
Program Storm Drain User Fee FY2015-16 prepared by Harris & Associates
Page 3 of 3
14
City of Rancho Palos Verdes
Draft 2015 Five -Year Storm Drain Plan
Backbone Projects
2 McCarrell Canyon
McCarrell Canyon, Tarragon Property
2 Acquisition
1 Sunnyside Ridge
A 3 Lower San Ramon Canyon Stabilization
5 PVDE Miraleste Canyon System
B 6 PVDE San Pedro Canyon System
C JAltamira Canyon Drainage Study
Paintbrush Canyon Drainage Study
Pipe Lining
D 12 Storm Drain lining
Capacity & Secondary System Projects
�E-7 Via Colinita & Roan Projects
Hawthorne Blvd. (closed FY10-11, re-
allocated to the San Pedro Canyon Storm
2 Drain Project)
9 PVDE Lower Switchbacks
F 6 South Hawthorne/Via Frascati
11 Middlecrest Road Project
G 11 PVDS (East of Barkentine)
H 11 PVDS at Sacred Cove
Filtration Systems
1 12 Catch Basin Filtration Devices
2 30502 PVDW Catch Basin
Other Projects
McCarrell Canyon Interim,
2 Barkentine/Seacove
McCarrell Canyon Interim, Gabion & Timber
2 Walls
2 Palos Verdes Bay Club Interim Improvemen
10 PVDS Salvation Army Outlet
_ 6 Bronco Drive
5 Noble View Canyon
12 Citywide Interim, Other
10 Alicia Place Storm Drain Relocation
Prior
Years" (Memo only)
Paid FY14-15 Expected
05-06 Thru FY14-15 Spent or Carryover
FY13-14 Budget Committed to FYI 5-16
7,487,716 501,995
1,403,500
417,361
16,505,919 2,775,934 2,386,053
251,878 7,996
- 500,000
996,696 1 799,470
210,329 231,095
19,575
440,000
- 446,000
- 450,000
38,255 53,000
8,600
135,000
119,213
185,000
26,000
66,000
27,000
7,400
98,480
500,000
799,470
231,095
440,000
446,000
450,000
53,000
Attachment A
Total
Budgeted Remaining
Y19-20 Projected Projects
RModel By Project ` (Original 38)
7,487,716
1,403,500
417,361
19,281,853
-
259,874
500,000
120,000
2,839,637
2,438,992
1,750,000
120,000
350,000 1 6,534,655
441,424
19,575
440,000
446,000
450,000
491,255
8,600
135,000
119,213
185,000
26,000
66,000
27,000
7,400
98,480
1 139.160 1
Page 1 of 2
15
City of Rancho Palos Verdes
Draft 2015 Five -Year Storm Drain Plan
Attachment A
Page 2 of 2
16
Prior
Years'
(Memo only)
Total
Paid
FY14-15
Expected
Budgeted
Remaining
FY05-06 Thru
FY14-15
Spent or
Carryover
FY16-16
FY16-17 FY17-18 FYI 8-19 FY19 20 +
Projected
Projects
Ref. Area
FY13-14
Budget
Committed'
to FYI
Draft Budget
5YR Model SYR Model 6YR Model SYR Model
By Project
(original 38)
3 Tarapaca Landslide Study
6,377
6,377
6 PVDE Engineering Reserve
20,360
20,360
6 PVDE Inlets
-
-
10 Mossbank Storm Drain Rehabilitation
245,885
245,885
4 PVDS @ Altamira Canyon
-
-
5 Via Canada
89,334
89,334
J 12 Marguerite Open Channel
64,040
330,685:
13,015
317,670
394,725
K 12 Point Repair Projects
-
150,000
150,000
900,000
1,050,000
Miscellaneous Repairs & Maintenance
-
12 Miscellaneous Repairs
145,470
145,470
Storm Drain/Filtration Maintenance (includes
Hawthorne, Montemalaga & Video
L 1 12 Inspection/Cleaning) 1
785,153
725,286
347,306
266,029
245,544
250,455 1 250,000 250,000 250,000
2,756,438
Subtotal Pro ect & Maintenance Costs
32,760,641f
6,909,466
3,248,369
3,653,264
1,48fi 380 J
598,108 600,000 600,000 720,000
43,674,495
7,167,789
162,200
583,616
170,033
424,360
159,256
79,736
70,994 72,998 74,977 77,076
11,813
1,765,427
810,000
-
-
-
-
19,750
12 Purchase of Push Camera 11,813
12 Administration (contract/staff engineer) 1,227,446
M 12 Drainage Master Plan Program 226,384
12 Storm Water Enterprise Asset Registry -
12 Asset Maintenance Management System -
12 Hydrologic, Hydraulic & Pollutant Modelling -
12 Analysis & Prioritizing of Deficiencies -
12 Capital Improvement Programming I -
12 Land Acquisition 19,750
Total Pro ram Costs
34,245,934'
7,655,282
3,842,762
3,812,520
1,566,116
669,102 672;998 674,977 797,076 P,
46,281,485
7,167,789
Note: • This schedule reflects actual costs and does not
include depreciation or capitalization of storm drain im vements, which are included in the City's financial statements.
ro
Page 2 of 2
16
CITY OF
Attachment B
TO: HONORABLE CHAIR & MEMBERS OF THE
OVERSIGHT COMMITTEE FOR THE WATER QUALITY
& FLOOD PROTECTION PROGRAM
FROM: KATHRYN DOWNS, ACTING DIRECTOR OF FINANCE
DATE: APRIL 9, 2015
SUBJECT: STORM DRAIN PROJECT STATUS UPDATE
RECOMMENDATION
Receive and file the storm drain project status update.
BACKGROUND & DISCUSSION
The FY14-15 budget includes total appropriations of $7,655,282 for various projects,
maintenance, and planning efforts; including $2.8 million to complete the Lower San
Ramon Canyon stabilization project. Staff expects to propose about $1.5 million of
additional appropriations for FY15-16.
Public Works Staff has prepared an update of all FY14-15 appropriated projects and
FY15-16 proposed projects (see Attachment A). Staff will be prepared to present the
status update and answer Committee Member questions.
17
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 1 of 9
PROGRAM HIGHLIGHTS — PROJECTS INCLUDED IN FY14-15 BUDGET
San Ramon Canyon (PVDE/PVDS Roadway) Stabilization Project
The San Ramon Canyon Project was completed in November 2014. The contractor
completed the original scope of the project for less than the bid price due to the value
engineered change orders approved shortly after the contract was awarded, favorable
conditions in the field and effective construction management. The contractor was then
asked to increase the scope to include improvements to the drainage along the
switchbacks, which was on the City's list of storm drain projects. This additional work
brought the value of the contractor's work to about $15.3M, less than 2% over the bid.
However, because this included an extra project and because this project would be
eligible for 50% reimbursement from the State grant awarded to the City, it was not a hard
decision to include it. The total of the overall costs for the San Ramon Project that are
eligible for 50% grant reimbursement (dating back to September 2009 and including the
extra work) have not exceeded the capacity of $18.94M as stipulated by the grant
awarded to the City. Therefore, with the State's permission, we are also contracting for
additional work that will be grant eligible. This work is to restore the lining of the 66 -inch
McCarrell Canyon pipe which was installed in 2007. This steel pipe, very similar to the
San Ramon Pipe, had been installed with a coal tar epoxy liner that did not stand up to
the abrasion and impact of the debris laden storm water it conveyed to the ocean from
Barkentine Canyon. A polyurethane liner, which is more flexible and resistant to impacts,
will be used. This technology was used for the San Ramon pipe.
Master Plan of Drainage Program
The Master Plan of Drainage (MPD) was awarded to RBF Consulting (now called Baker
Consulting) in October 2013. The city received its first draft report in January 2015, which
has been reviewed and returned with comments. The draft included the identification of
potential capacity deficiencies that will be cost estimated and prioritized in the final draft.
The City also asked Baker to include results of a yearlong pipe inspection program,
performed by a different City contractor, so that the list of prioritized projects will consider
both capacity and condition deficiencies. We expect to have a final report later this spring.
Storm Drain Lining and Inspection
Costs to line the McCarrell Canyon pipe, that exceed funds budgeted to the San Ramon
project will accounted for under this item. The engineer's estimate for this work is
$620,000 and bids be received later in April.
When the last major lining project was completed in 2013, there remained a number of
pipes though could not be lined due to the need for point repairs. Several of these have
been addressed this year and work has been completed as a part of the PVDE Arterial
Roadway Rehabilitation Project. The remaining pipes, those not in the PVDE project, are
slated for design in this fiscal year and we expect to be under contract for design work by
W-0
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 2 of 9
the end of the year. Construction of these repairs will likely occur in FY 2015-2016.
In addition, a 3 -year contract was also awarded last year to inspect and clean storm drain
pipes along Western Avenue, on the City's west side and on the east side. While giving
the City valuable information about the next set of pipes that need to be lined, the results
will also enable the Master Plan of Drainage to include condition assessments in its
prioritized list of projects.
The City is currently preparing a small system to be lined in this fiscal year. These pipes
were not earlier identified and only came to our attention after a small soil collapse in the
back yard of a resident. Although the collapse is small in size and stabilized, this is
considered an urgent repair and will be completed as soon as possible
Marguerite Channel and PVDS (East of Barkentine)
These two projects were combined in one feasibility study that was also completed this
year. A preliminary design report is now underway and will be used to develop a scope
of work for the final design projects. At this time we will separate the projects and proceed
with construction as resources allow. The work at Marguerite Channel is a fairly
straightforward effort to stabilize the eroding channel walls and reduce flow velocity in the
channel. The work at the PVDS site is more complex as it involves several pipelines,
open channels, crossing of PVDS, private property, the city's nature preserve and a
nearby mapped landslide.
Altamira Canyon
Planning, research and scoping of a project to address continuing erosion of the Altamira
Canyon are underway. City Staff anticipates issuing an RFP and bringing on a design
consultant after preliminary project limits are established and initial public outreach for
this privately owned land that handles City runoff is completed.
PVDS at Sacred Cove
There is a need for work identified at this location and it is being incorporated into the
work to maintain the roadway along PVDS through the landslide area. In addition, some
very large ground fissures have opened up beneath the pipe and have caused the area
to be closed for safety. Work is pending, but the changing nature of the landslide's effects
on the road and the pipe infrastructure, keep it from being easily scoped for a design
consultant, resulting in delays. Consultant proposal for new scope are expected soon.
A summary of on-going projects and proposed projects for FY15-16 follows. The
alphabetical reference for each project described below has also been added to the Five
Year Storm Drain Plan Through FY19-20 schedule.
`Vil
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 3 of 9
PROJECT UPDATES - PROJECTS IN FY14-15 BUDGET
A. San Ramon Canyon Flood Reduction Project
Spent in Prior Years: $16.5 MM
FY14-15 Budgeted: $ 2.8 MM
FY14-15 Budget Adjust: $ 0.4 MM
Expected Carryover: $ 0 MM
Total/Estimated Costs: $19.7 MM
Percentage Completion: 100%
Description/Status:
Project to stabilize PVDE and PVDS, eliminate flooding on 25th Street and divert storm
water around Tarapaca landslide by installation of a 4,000 LF steel pipeline, restoring
streambed and mitigating environmental impacts. City Council awarded construction
and professional service contracts on March 5, 2013, as well as a budget resolution
for $17,949,603. Groundbreaking was held on April 16, 2013. Construction
completed in November 2014.
Staff expects to request a budget adjustment of about $0.4 million to provide for the
switchbacks work that was added to the scope of the project. The FY13-14 budget
included $465,425 of available money for the PVDE Lower Switchbacks project, which
was not carried forward to FY14-15 in error.
B. San Pedro Canyon Storm Drains
Spent in Prior Years:
$251,878
FY14-15 Budgeted:
$ 7,996
Funds Encumbered:
$ 0
Expected Carryover:
$ 0
Total/Estimated Costs:
$251,878
Percentage Completion:
100%
Description/Status:
This project includes several pipe systems that are tributary to San Pedro Canyon.
Staff has completed construction of drainage improvements to the Miraleste Plaza (in
prior years) and along PVDE this year. While there is additional work to do in this
area, the remaining funds are not sufficient for a stand-alone project and will be
returned to the overall program for re -allocation. The new Master Plan of Drainage
will inform future project descriptions and estimated costs.
C. Altamira Canyon Drainage Project Study Report
FY14-15 Budgeted:
$500,000
Funds Encumbered:
$ 0
Expected Carryover:
$500,000
Total/Estimated Cost:
TBD
Percentage Completion:
0%
W
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 4 of 9
Description/Status:
Altamira Canyon is located on the south side of the Peninsula and runs from south of
Crest Road, through the Abalone Cove community, across PVDS and to the ocean.
This PSR will investigate design requirements and alternative solutions for the
Altamira Canyon drainage system. Hydrology, hydraulics, scour analysis, design
parameters, maintenance economy, land ownership, easement requirements,
constructability, environmental regulation, permits and costs will all be addressed.
D. Storm Drain Lining, Other
Spent in Prior Years:
$3,996,696
FY14-15 Budgeted:
$ 799,470
Encumbered Funds:
$ 0
Expected Carryover:
$ 799,470
Total/Estimated Cost:
$4,796,166 (to date)
Percentage Completion:
Ongoing
Description/Status:
Costs to repair the liner to the McCarrell Canyon pipe will be covered here. The
Engineer's estimate for this work is $620,000 and a better cost estimate will be known
in mid-April 2015 as bids are opened. Additional work to make an emergency repair
to a pipe in the back yard of a resident where a soil collapse occurred is also expected
in this fiscal year, but so far the work has not been priced.
E. Via Colinita and Roan Projects
Spent in Prior Years:
$210,329
FY14-15 Budgeted:
$231,095
Encumbered Funds:
$ 0
Expected Carryover:
$231,095
Total/Estimated Cost.
$441,424
Percentage Completion:
50%
Description/Status:
The majority of the Via Colinita segment of this project was completed in prior years
at a cost of about $210,000, however, drainage issues on Via Colinita are only partially
analyzed at this time. Additional work there will be deferred pending modeling results
from the Master Plan of Drainage. A project to repair the Roan Road system is
currently underway. Bidding of this project is anticipated in April resulting in a
construction contract award in May and construction beginning and ending this
summer.
21
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 5 of 9
F. South Hawthorne / Via Frascati
FY14-15 Budgeted:
$440,000
Encumbered Funds:
$ 0
Expected Carryover:
$440,000
Total/Estimated Cost:
TBD
Percentage Completion:
0%
Description/Status:
This "project" is actually two projects that have been bundled together at the initiation
of the WQFP program and carried forward. They are not significantly related. South
Hawthorne has historically experienced some flooding but development of the
Oceanfront Estates neighborhood entrance and improvements to Golden Cove
Shopping Center may have alleviated them. Staff proposes using information
developed in the master plan to confirm or deny the need for further investigation. On
Via Frascati, flooding has been infrequent and seems to have been solved with
installation of curb and gutter along a portion of the road.
G. PVDS (East of Barkentine)
FY14-15 Budgeted:
$446,000
Encumbered Funds:
$ 0
Expected Carryover:
$446,000
Total/Estimated Cost:
$446,000
Percentage Completion:
10%
Description/Status:
This project is located along PVDS in the Seacove area. A preliminary design report
for this project, combined with a similar report for Marguerite Channel, is being
developed and final design will begin this year. (Funds were encumbered against the
Marguerite Channel project for this and last year.) Final design and construction of
improvements will likely be constructed in FY2015-16.
H. PVDS at Sacred Cove Project
FY14-15 Budgeted:
$450,000
Encumbered Funds:
$ 0
Expected Carryover:
$450,000
Total/Estimated Cost:
TBD
Percentage Completion:
0%
Description/Status:
This project will seek to reestablish and improve drainage adjacent to PVDS in the
Sacred Cove (landslide) area. The existing system has been rendered ineffective due
to misalignment over time from land movement and will need to be rebuilt.
22
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 6 of 9
I. Catch Basin Screening Devices
Spent in Prior Years:
$438,255
FY14-15 Budgeted:
$ 53,000
Encumbered Funds:
$ 0
Expected Carryover:
$ 53,000
Total/Estimated Cost:
$491,255
Percentage Completion:
75%
Description/Status:
Retrofitting of catch basins with full capture pipe screens is required by the Regional
Board for the Machado Lake watershed and now the Santa Monica Bay watershed.
The final 40 or so catch basins draining to Machado Lake will be retrofitted in Spring
of 2015 with no further cost to the City for construction. The new MS4 Permit requires
the City to retrofit the basins in the City that drain to the ocean, however, it is not clear
if this will mean all basins or only a portion. It is recommended to roll any unused
funds forward year by year to achieve permit compliance.
J. Marguerite Open Channel
Spent in Prior Years: $ 64,040
FY14-15 Budgeted: $330,685
Encumbered Funds: $ 13,015
Expected Carryover: $317,670
Total/Estimated Cost: $394,725
Percentage Completion: 10%
Description/Status:
This project is located adjacent to Calle Entradero. It is currently being studied by a
consultant to determine extent and nature of flood control improvements needed. A
preliminary design report is underway, which will lead to final design beginning later
this fiscal year. Construction is anticipated in FY 2015-16. Spent and encumbered
funds include study and preliminary design of both this and the PVDS East of
Barkentine projects.
K. Point Repair Projects (Legacy to 2012 Lining Project)
FY14-15 Budgeted:
$ 150,000
Encumbered Funds:
$ 0
Expected Carryover:
$ 150,000
Total/Estimated Cost:
$1,050,000
Percentage Completion:
0%
Description/Status:
After completion of the 2012 Lining Project, five pipes remained that could not be lined
because point repairs needed to be made. The difficulty of executing these repairs
required the pipes be pulled from that project. This new project intends to accomplish
the repairs needed making the pipes ready for the next lining project, if in fact a lining
23
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 7 of 9
is needed after the repair. The budget in FY2014-15 is for design of repairs and
establishment of access rights. Design contract is expected to be awarded in this FY
with carryover into next year, with construction to follow.
L. Miscellaneous Repairs / Inspection and Cleaning
FY14-15 Budgeted:
$725,286
Encumbered Funds:
$496,619
Expected Carryover:
$228,667
Percentage Completion:
On-going
Description/Status:
These projects typically address smaller maintenance improvements, repairs and
emergency work. About $350,000 of the encumbered funds for this year are for
inspection and cleaning to assist in planning the next lining project. Some emergency
work will be needed at a location where a small soil collapse occurred in the back yard
of a resident. Some of this work may be lining, which will be included in the "Storm
Drain Lining" category.
M. Drainage Master Plan Program
Spent in Prior Years:
$226,384
FY14-15 Budgeted:
$583,616
Encumbered Funds:
$424,360
Expected Carryover:
$159,256
Total/Estimated Cost:
$810,000
Percentage Completion:
80%
Description/Status:
RBF Consulting Engineers (now Baker Consulting) was awarded the contract to
develop a new Master Plan of Drainage. The GIS -based master plan will be a living
document that catalogues all existing facilities, allows for changes resulting from
maintenance activities and improvement projects that are completed, provides for
modeling and what if scenarios, and identifies project priorities to meet discovered
deficiencies. Baker anticipates delivery of a final draft in late FY 2014-15. It is
recommended to roll any unused funds forward year by year to enhance and maintain
this living document.
NEW PROJECTS INCLUDED IN DRAFT FY14-15 BUDGET
Storm Drain Lining, Other (Item D)
FY15-16 Proposed: $ 340,836
Total/Estimated Cost: $5,137,002 (projected through FY 2015-16)
Percentage Completion: Ongoing
Description:
Continuing program to install liners and rehabilitate existing pipes.
ME
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 8 of 9
Point Repair Projects (Item K)
FY15-16 Proposed: $ 900,000
Total/Estimated Cost: $1,050,000
Percentage Completion: 0%
Description:
This new project intends to accomplish the repairs needed making the pipes ready for
the next lining project, if in fact a lining is needed after the repair. Design was initiated
in FY2014-15 and will carryover. These new funds will be added for construction.
Miscellaneous Repairs / Inspection and Cleaning (item L)
FY15-16 Proposed: $ 245,544
Total/Estimated Cost: $1,755,983 (projected through FY 2015-16)
Percentage Completion: On-going
Description:
Continuing program allocation to perform smaller repairs and maintenance, for
inspection and cleaning.
WATER QUALITY CONSIDERATIONS
The City is currently preparing, in collaboration with other peninsula watershed
management agencies, an Enhanced Watershed Management Plan (EWMP) in response
to MS4 Permit requirements from the Regional Water Quality Control Board, Los Angeles
(Regional Board). The EWMP will identify the activities required to determine what
pollutants of concern to address, what specific pollutant levels are allowed to be
discharged from the storm drains, how, where and when to monitor storm water and dry
weather flow samples, and what programmatic efforts (e.g. public outreach and
education) and structural projects (BMPs) the City will need to implement to meet these
limits. In addition to projects in the Water Quality Flood Protection program, the CIP is
carrying about $1.2 million worth of water quality structural improvements that are
anticipated as a result of these regulations. Of course, if pollutant loads are higher than
anticipated, or if regulations tighten further, additional projects may be necessary.
Historically, the City has not used WQFP funds to cover requirements of the MS4 Permit,
with an exception for installation of treatment hardware, typically connector pipe screens
in catch basins. In future years, the percentage of funds expended on structural BMPs
as compared to programmatic BMPs (education and outreach) in response to the MS4
Permit is expected to grow. Future expenditures from the WQFP fund, and any
subsequent funding schemes to address storm water infrastructure should consider the
impacts of these more stringent regulations and the need for projects to address them.
25
Attachment B
PROJECT STATUS UPDATE
ATTACHMENT A
Page 9 of 9
INFRASTRUCTURE MANAGEMENT PLAN
After its establishment by the City Council earlier this fiscal year, the Infrastructure
Management Advisory Committee held its first meeting on January 15, 2015. The
committee is tasked with, among other things, consideration of drainage infrastructure
needs in the context of other infrastructure needs in the City and development of an
Infrastructure Management Plan (IMP), which is intended to be a comprehensive financial
planning tool for all of the City's publicly held infrastructure. This committee will assist
Public Works and Finance Staff to develop an IMP to address the long-term capital needs
of the City. Staff expects that the IMP will provide a roadmap for future systematic
replacement, refurbishment, and financing of City infrastructure, including drainage
facilities.
26
Attachment C
PROJECT:
STORM DRAIN LINING
TYPE:
Storm Drain System
LOCATION:
Project Area 12
DEPARTMENT:
Public Works
DESCRIPTION:
All Corrugated Metal Pipe storm drain lines within the City have
reached their design life expectancy and need to be lined to extend
their life another 30+ years. CMP dating back to the 1940s has been
discovered and requires rehabilitation, along with those most
recently installed in the 1970s. A large number of drainage
problems citywide can be overcome by relining deteriorated pipes
and improving inlet and outlet structures.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4
YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION $340,836 $347,653 $350,000 $350,000
$350,000
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL $340,836 $347,653 $350,000 $350,000
$350,000
IMPACT ON OPERATING BUDGET
Funding and/or Grant Information: WQFP user fees through FY15-16 and the CIP Reserve funds (General
Fund money) thereafter. Ongoing maintenance costs should decrease, as pipes which have been lined
generally require less maintenance, resulting in a cost savings. Because the Storm Drain User Fee sunsets in
FY15-16, lining projects will compete with other infrastructure rehabilitation projects for funding from the CIP
Reserve in the future.
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
27
Attachment C
PROJECT: PAINTBRUSH CANYON DRAINAGE
PROJECT STUDY REPORT
TYPE: Storm Drain System
LOCATION: Project Area 11
DEPARTMENT: Public Works
The Project Study Report is expected to include: 1) a study of the
drainage area; 2) a study of the drainage needs; 3) multiple design
alternatives; 4) identification of environmental requirements; 5)
DESCRIPTION: identification of right-of-way needs; and 6) a recommended scope
for development of an engineering design leading to construction
of drainage improvements. Any improvements to drainage in
Paintbrush Canyon will be complex due to right-of-way and
landslide issues.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN $120,000
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL $120,000
IMPACT ON OPERATING BUDGET
Funding Information: WQFP user fees and CIP Reserve funds (General Fund money).
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Preventing runoff water from entering the landslide has been shown to directly affect land movement in
landslide areas. This project is expected to help slow movement within the Portuguese Bend landslide,
eventually affecting the land movement on Palos Verdes Drive South.
Attachment C
PROJECT: STORM DRAIN POINT REPAIR
PROJECTS
TYPE: Storm Drain System
LOCATION: Citywide
DEPARTMENT: Public Works
DESCRIPTION:
During the 2012 Storm Drain Lining and Rehabilitation Project,
several pipes were unable to be lined due to local structural failure
of the pipes. This project will provide funds to correct the deficient
locations in these pipes to prepare them for lining in the future.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
$900,000
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
$900,000
IMPACT ON OPERATING BUDGET
Funding Information: WQFP user fees.
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Many of these point repairs are difficult to access and may require acquisition of temporary or permanent
access easements to address current and future maintenance needs. Locations include Santa Rena pipe
inlet, Enrose Avenue CMP, Via Colinita north of Maine, Vista Mesa, and PVDE at Marion Drive.
LOCATION PHOTO I MAP
29
Attachment C
PROJECT: ALTAMIRA CANYON
TYPE: Storm Drain System
LOCATION: Project Area 4
DEPARTMENT: Public Works
A project within lower Altamira Canyon to aid in slowing the damage
being caused by storm water runoff through the entire reach of the
Canyon is needed. The installation of Gabion-type erosion control
structures within lower Altamira Canyon are needed to help control
DESCRIPTION: runoff velocities and minimize erosion within the canyon.
This project includes the installation of protective measures to
minimize further erosion in Altamira Canyon. This project could
range from stabilization at bends in stream beds, with limited
velocity controls, to channel stabilization.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
IMPACT ON OPERATING BUDGET
To be assessed.
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Note: The Altamira Canyon project has been studied and analyzed over the past decades; however the need
to minimize runoff from entering the ground in Altamira Canyon still remains. A project study report has been
funded for FY14-15.
This estimate does not include right-of-way costs. A previously designed and funded project was abandoned
due to right-of-way issues and owners lack of support.
Estimated Cost: $1,600,000 - $5,350,000
30
Attachment C
PROJECT:
PAINTBRUSH CANYON DRAINAGE
TYPE:
Storm Drain System
LOCATION:
Portuguese Bend
DEPARTMENT:
Public Works
DESCRIPTION:
The Paintbrush Canyon Drainage System project will capture runoff
at the head of the Portuguese Bend landslide in three locations,
transfer that runoff via surface -mounted High Density Polyethylene
(HDPE) pipe under Palos Verdes Drive South, (through an existing
steel tunnel), and continue the flow along the existing storm drain
pipe alignment to the ocean.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
IMPACT ON OPERATING BUDGET
TBD
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY
X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES
X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS
X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Preventing runoff water from entering the landslide has been shown to directly affect land movement in
landslide areas. This project is expected to help slow movement within the Portuguese Bend landslide,
eventually affecting the land movement at Palos Verdes Drive South. A project study report has been proposed
for FY 19-20.
Estimated Cost: $2,568,000
31
Attachment C
PROJECT:
PVDE- MIRALESTE CANYON
TYPE:
Storm Drain System
LOCATION:
Project Area 5
DEPARTMENT:
Public Works
DESCRIPTION:
Work within this project area includes storm drainage systems
along Palos Verdes Drive East at the northern end of PVDE, South
Coach, Rocking Horse, Clevis, North Colt, South Colt, Via Canada,
and South Via Canada. This project includes the installation of a
number of pipelines and re -setting surface drainage systems to
drain into Miraleste Canyon,
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
IMPACT ON OPERATING BUDGET
TBD
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY
X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS
X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Estimated Cost: $2,500,000 - $3,200,000
32
Attachment C
PROJECT:
SAN PEDRO & AVERILL CANYONS
TYPE:
Storm Drain Systems
LOCATION:
Project Area 6
DEPARTMENT:
Public Works
DESCRIPTION:
Work within this project area would include storm drainage systems
at Miraleste, South Miraleste, North Corsini, Via Colinita, La Vista,
Vista Mesa, and a curb and gutter project on Via Frascati. This
project would include the installation of a number of pipelines and
regrading of roads and surface drainage systems to drain into the
San Pedro and Averill Canyons. A project at Miraleste Plaza has
been completed.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
IMPACT ON OPERATING BUDGET
TBD
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY
X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS
X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Estimated Cost: $2,700,000 - $3,300,000
33
Attachment C
CATCH BASIN SCREEN
PROJECT:
INSTALLATION
TYPE: Storm Drain System
LOCATION: Citywide
DEPARTMENT: Public Works
In order to comply with certain water quality regulations imposed
by the Regional Water Control Board, the City will need to install
catch basin screens to prevent trash and debris from entering the
DESCRIPTION:
Santa Monica Bay and LA Harbor. It is not clear yet how many of
the City's catch basins will require the retrofit or how intense the
implementation scheme will be.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
IMPACT ON OPERATING BUDGET
Funding Information: WQFP (Storm Drain User Fee) Fund and CIP Reserve funds (General Fund money).
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
The City has installed these screens in about 100 catch basins (for the Machado Lake watershed) at a recent
cost of about $700 each (not including permitting). There are up to 1,200 catch basins remaining that may
require this retrofit. Estimate cost: $600,000 - $900,000.
S
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34
Attachment D
City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report- FY 2015-16 Page 6
Annual Fee Rate
Table 4 provides the calculation of the Maximum Annual Fee Rate for FY 2015-16 and shows the
actual proposed Fee Rate.
Table 4 -Annual Fee Rate
Base Year - FY 2006-07
CPI
Increase
CPI
Rate
2%
Rate
Max.
Rate
$86.00
Actual
Rate
$86.00
FY 2007-08
3.8%
$89.27
$87.72
$87.72
$87.72
FY 2008-09
3.3%
$90.61
$89.47
$89.47
$89.47
FY 2009-10
0.0%
$89.47
$91.26
$89.47
$89.47
FY 2010-11
1.4%
$90.72
$91.26
$90.72
$90.72
FY 2011-12
2.3%
$92.81
$92.53
$92.53
$92.53
FY 2012-13
2.1%
$94.47
$94.38
$94.38
$92.53
FY 2013-14
2.2%
$96.46
$96.27
$96.27
$96.27
FY 2014-15
0.5%
$96.75
$98.20
$96.75
$96.75
FY 2015-16
0.1%
$96.85
$98.69
$96.85
$96.85
The maximum rate will increase automatically on an annual basis by an amount equal to the annual
change in Consumer Price Index for all Urban Consumers (CPI) for the Los Angeles, Riverside,
Orange County Areas including all items as published by the U.S. Bureau of Labor Statistics as of
March 1 of each year (12 months ended February), not to exceed a maximum increase of two
percent (2%) per year.
The actual rate to be levied each year will be as approved by the City Council at a public hearing,
after they consider an Annual Fee Report outlining the estimated annual costs of the program.
Table 5 provides sample fee calculations for various land uses and parcel sizes based on the
proposed Actual Fee Rate.
Q:\RPV\Stormwater\FY15-16\reports\SD Fee Rpt 15-16 11May 15 R2.docx Harris & Associates
35
Annual Report
forthe
Water Quality and Flood Protection Program
Storm Drain User Fee
FY 2015-16
Forthe
City of Rancho Palos Verdes
Los Angeles County, California
May 11, 2015
36
City of Rancho Palos Verdes
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report— FY 2015-16
TABLE OF CONTENTS
Certificates................................................................. Pg. 1
Introduction............................................................... Pg. 2
Cost Estimates............................................................ Pg. 3
Annual Fee Rate Calculations .................................... Pg. 4
Sample Calculations ................................... Pg. 7
Assessment Roll ..............................Under Separate Cover
May 11, 2015
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37
City of Rancho Palos Verdes
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report — FY 2015-16
FY 2015-16 Annual Report
City of Rancho Palos Verdes
Storm Drain User Fee
The undersigned respectfully submits the enclosed report as directed by the City Council.
DATED: May 11, 2015
BY: K. Dennis Klingelhofer
R.C.E. No. 50255
May 11, 2015
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached,
was filed with me on the day of 2015.
Carla Morreale, City Clerk,
City of Rancho Palos Verdes
Los Angeles County, California
By
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached
was finally adopted and confirmed by the City Council of the City of Rancho Palos Verdes, California, on
the day of 2015.
Carla Morreale, City Clerk,
City of Rancho Palos Verdes
Los Angeles County, California
By
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MI Harris & Associates
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City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report — FY 2015-16 Page 2
INTRODUCTION
To insure a flow of funds for the Water Quality and Flood Protection Program, the City of Rancho
Palos Verdes established a user fee in September 2005. This Fee ensures a fair and equitable
levying of the costs of the Water Quality and Flood Protection Program.
Pursuant to Section 3.44.40 of the City's Municipal Code, at a public hearing, the City Council will
consider whether to collect the Storm Drain User Fee for Fiscal Year 2015-16 (July 1, 2015 through
June 30, 2016), and, if so, establish the rate per Equivalent Residential Unit for Fiscal Year 2015-16.
In making its determinations, the City Council will take into account the current and projected
revenues of the City for Fiscal Year 2015-16, including but not limited to, property taxes, sales taxes
and transient occupancy taxes; the current and projected expenditures of the City for Fiscal Year
2015-16, including, but not limited to, proposed expenditures in connection with the City's storm
drain system; the balance, if any, in the Water Quality and Flood Protection Program Enterprise
Fund; and the current and projected General Fund reserves. In addition, the City Council will
consider any report and recommendation submitted by the Oversight Committee established by
the City Council in connection with the City's Water Quality and Flood Protection Program.
This report, as signed and presented to the Council for approval, has been prepared according to
the methodology and rates approved by the City Council in 2005.
The Storm Drain User Fee is levied under the authority of the California Health and Safety Code
Section 5471 et seq. (the "Code"). Payment of the fees for each parcel will be made in the same
manner and at the same time as payments are made for property taxes for each property.
This report contains the necessary data required to establish the annual fee rates and is submitted
for filing in the office of the City Clerk, where it shall remain open for public inspection.
Q:\RPV\Stormwater\FY15-16\reports\SD Fee Rpt 15-16 11 May 15 R2.docx Harris & ASSOC1dte5
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City of Rancho Palos Verdes
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report — FY 2015-16
COST ESTIMATE
May 11, 2015
3
The estimated annual costs to fund the Water Quality and Flood Protection Program are provided
below in Table 1.
Table 1— Estimated Annual Costs
BEGINNING FUND BALANCE (7/1/15)
ESTIMATED REVENUES
Annual Fee Levy
$863,848
$1,434,984
Interest Earnings
$600
CIP Transfer
$0
City Contribution
$0
ESTIMATED EXPENDITURES
Storm Drain Master Plan
$1,435,584
$0
Backbone Projects
$900,000
Pipe Lining
$340,836
Secondary Projects
$0
Other Projects
$0
Miscellaneous Repairs & Maintenance
$245,544
Filtration Device Installation
$0
Reserve for Anticipated Additional Costs
Administration (contract/staff engineer)
$79,736
ENDING FUND BALANCE (6/30/16)
$1,566,116
$733,316
The ending fund balance constitutes a Reserve for Future Projects.
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City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report — FY 2015-16 Page 4
ANNUAL FEE RATE CALCULATIONS
By definition, all properties that drain into the City's storm drain system use the storm drain system.
The amount of use attributed to each parcel is measurable by the amount of storm runoff
contributed by the property, which is directly proportional to the amount of impervious area on a
parcel (such as buildings and concrete). The more impervious area on a property, the more storm
runoff the property generates. Vacant, unimproved parcels are still in their natural states and do
not contribute any additional runoff to burden the system, therefore these parcels are not charged
a storm drain fee.
Table 2 shows the estimated Impervious Percentages for single-family residential (SFR) properties
of various size ranges. These Impervious Percentages are the estimated percent impervious cover
on a property based on a ten percent data sampling of SFR parcels within the City of Rancho Palos
Verdes when the fee was initially adopted.
Because of the variations in condominiums and non -SFR properties, which include multi -family
residential, institutional (such as churches and private schools) and government-owned properties,
these properties were reviewed individually using the City GIS and Aerial photography to determine
the actual Impervious cover for each parcel.
Table 2 — SFR Impervious Percentages
Land
Use
SFR1
Impervious
Percentage
74.0%
SFR Size Ranges
0.01 - 0.16 acres (-1 sf - —7,012 sf)
SFR2
58.0%
0.161 - 0.20 acres (7,013 sf - 8,755 sf)
SFR3
48.5%
0.201 - 0.28 acres (8,756 sf - 12,239 sf)
SFR4
41.0%
0.281 - 0.54 acres (12,240 sf - 23,565 sf)
SFR5
34.5%
0.541 - 2.99** acres (23,566 sf - 130,680 sf)
SFR6
n/a*
3.0 acres and greater
" the actual impervious percentage is used for each parcel.
** the actual impervious percentage is used for SFR5 over 3/4 AC
if less than originally noticed.
The amount each parcel uses the storm drain system is computed by the following formula:
(Parcel Area) x (Impervious Percentage) = Drainage Units
The more Drainage Units a parcel has, the more storm run-off it generates, and the more it uses the
storm drain system.
It is often convenient to relate other land uses to a developed single family home, instead of
working exclusively with Drainage Units. Since 85% of the parcels within the City are designated as
Single Family Residential (SFR) parcels, and the median number of Drainage Units is 0.118 for all SFR
parcels, it makes sense to relate all parcels to this median residential property. Therefore, 0.118
Drainage Units is set equal to one Equivalent Residential Unit (ERU).
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City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report - FY 2015-16 Page 5
Parcels within the City that have runoff flowing out of the City without going through any City -
maintained drainage infrastructure are not included in this fee. There are also a number of County -
maintained pipes within the City. If properties drain exclusively to these pipes and the pipe system
does not include any City -maintained infrastructure, then they are not included in the fee. These
areas, which consist of approximately 3,047 parcels, are excluded from the Storm Drain User Fee.
For the purposes of this report, City -maintained infrastructure includes pipes, inlets, outlets, and
natural drainage courses, and is also referred to as the "City's storm drain system."
Inventory of Parcels
Table 3, below, provides a summary of parcels by land use and shows the total estimated Drainage
Units and ERUs for the City.
SFR1 1,114 162.569
SFR2 1,899 349.683
SFR3 3,097 736.832
SFR4 2,811 1108.43
SFR5 952 746.759
SFR6 10 49.76
CNDO 1,846 139.478
MFR 39 53.69
COM 47 144.935
INST 20 114.24
GOV 47 490.238
-Percent
Table 3 - Drainage Unit Summary
DrainagePercent
Changein
Drain
Units ERU Drain Units overPriorYr
120.055 1,017.4233 120.056 0.00%
Table
Land Use Description
SFR: 0.01 - 0.16 acres (-0 sf- -7,012 sf)
58.0%
202.669
1,717.5829
202.768
405%
SFR: 0.161 -0.20 acres (7,013 sf- 8,755 sf)
48.5%
357.420
3,029.0239
357.307
0.03%
SFR: 0.201 - 0.28 acres (8,756 sf - 12,239 sf)
41.0%
451.424
3,825.6320
450.244
0.26%
SFR: 0.281 - 0.54 acres (-12.240 sf - 23,565 so
34.5%*
214.802
1,820.3560
213.391
0.66%
SFR: 0,541- 2.99 acres (-23.566 sf - 130,680 sf)
actual*
3.666
31.0677
3.666
0.00%
SFR: 3.0 acres and greater
actual*
95.727
811.2726
95.727
0.00%
Condominiums
actual*
41.736
353.6949
41.736
0.00%
Multi -Family Residential
actual* 64.669 548.0422 64.692 -0.04% Churches, Private Schools, Institutions
actual* 120.454 1,020.7963 120.454 0.00% Government-owned parcels
1,748.339 14,816.5611 1,745.225 0.18%
the actual impervious percentages have been used for parcels with these landuses
which includes SFR5 parcels > .75 AC
The parcel areas for condominiums are calculated by dividing the total area of the condominium
complex (which includes the common area) by the number of condominium units, and the total
imperviousness of the entire complex is attributed to each individual condo parcel in the complex.
(This divides the runoff of the entire complex to each of the individual units.) Because the
condominium common areas are taken into consideration in this manner, they are exempt from the
charge.
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City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report- FY 2015-16 Page 6
Annual Fee Rate
Table 4 provides the calculation of the Maximum Annual Fee Rate for FY 2015-16 and shows the
actual proposed Fee Rate.
Table 4 -Annual Fee Rate
Base Year - FY 2006-07
FY 2007-08
CPI
Increase
3.8%
CPI
Rate
$89.27
2%
Rate
$87.72
Max.
Rate
$86.00
$87.72
Actual
Rate
$86.00
$87.72
FY 2008-09
3.3%
$90.61
$89.47
$89.47
$89.47
FY 2009-10
0.0%
$89.47
$91.26
$89.47
$89.47
FY 2010-11
1.4%
$90.72
$91.26
$90.72
$90.72
FY 2011-12
2.3%
$92.81
$92.53
$92.53
$92.53
FY 2012-13
2.1%
$94.47
$94.38
$94.38
$92.53
FY 2013-14
2.2%
$96.46
$96.27
$96.27
$96.27
FY 2014-15
0.5%
$96.75
$98.20
$96.75
$96.75
FY 2015-16
0.1%
$96.85
$98.69
$96.85
$96.85
The maximum rate will increase automatically on an annual basis by an amount equal to the annual
change in Consumer Price Index for all Urban Consumers (CPI) for the Los Angeles, Riverside,
Orange County Areas including all items as published by the U.S. Bureau of Labor Statistics as of
March 1 of each year (12 months ended February), not to exceed a maximum increase of two
percent (2%) per year.
The actual rate to be levied each year will be as approved by the City Council at a public hearing,
after they consider an Annual Fee Report outlining the estimated annual costs of the program.
Table 5 provides sample fee calculations for various land uses and parcel sizes based on the
proposed Actual Fee Rate.
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City of Rancho Palos Verdes May 11, 2015
Water Quality and Flood Protection Program
Storm Drain User Fee Annual Report - FY 2015-16 Page 7
Table 5 - Sample Calculations
Land Use
Designation
Parcel
Area (sf)
Parcel
Area (ac)
x
Est.
Imperv.
Percent
Drainage
= Units /
0.118 =
ERU's
FY 15-16 Annual
Fee Rate/ERU
$96.85
SFR1
3,500
0.08
x
0.740
= 0.059 /
0.118 =
0.5000
$48.43
SFR2
7,400
0.17
x
0.580
= 0.099 /
0.118 =
0.8390
$81.26
SFR2
8,300
0.19
x
0.580
= 0.110 /
0,118 =
0.9322
$90.28
SFR3
9,200
0.21
x
0.485
= 0.102 /
0.118 =
0.8644
$83.72
SFR3
10,000
0.23
x
0.485
= 0.112 /
0.118 =
0.9492
$91.93
SFR3
11,300
0.26
x
0.485
= 0.126 /
0.118 =
1.0678
$103.42
SFR4
13,500
0.31
x
0.410
= 0.127 /
0.118 =
1.0763
$104.24
SFR4
17,000
0.39
x
0.410
= 0.160 /
0.118 =
1.3559
$131.32
SFR4
21,400
0.49
x
0.410
= 0.201 /
0.118 =
1.7034
$164.97
SFR5
52,300
1.20
x
0.345
= 0.414 /
0.118 =
3.5085
$339.80
CNDO*
1,307
0.03
x
0.800
= 0.024 /
0,118 =
0.2034
$19.70
CNDO*
3,049
0.07
x
0.850
= 0.060 /
0.118 =
0.5085
$49.25
Non -SFR
13,068
0.30
x
0.820
= 0.246 /
0.118 =
2.0847
$201.90
Non -SFR
13,068
0.30
x
0.700
= 0.210 /
0.118 =
1.7797
$172.36
Non -SFR
29,185
0.67
x
0.350
= 0.235 /
0.118 =
1.9915
$192.88
Non -SFR
29,185
0.67
x
0.700
= 0.469 /
0.118 =
3.9746
$384.94
Non-5FR
71,874
1.65
x
0.650
= 1.073 /
0.118 =
9.0932
$880.68
Non -SFR
71,874
1.65
x
0.850
= 1.403 /
0.118 =
11.8898
$1,151.53
Non -SFR
135,907
3.12
x
0.400
= 1.248 /
0.118 =
10.5763
$1,024.31
Non -SFR
135,907
3.12
x
0.600
= 1.872 /
0.118 =
15.8644
$1,536.47
0.118 = Drainaee Units ner median
SFR
ERU = Equivalent
Residential Unit
* Condominium parcel areas = the area of the entire complex divided by the total number of units in the complex.
The Preliminary Fee Roll, which is a listing of each parcel to be charged a fee and the maximum and
actua I fee for FY 2015-16, is on file in the office of the City Clerk.
Appeals Process
If a property owner disagrees with the calculation of his or her fee, based on the parcel area and
estimated impervious percentage assigned to the property, then the property owner may appeal
the calculation as follows:
1. Property owner must provide written documentation explaining the reason why the charge
should be changed. This documentation must include:
a. The name, phone number, mailing address, and email address, if available, of the property
owner.
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Water Quality and Flood Protection Program
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b. The Assessor's Parcel Number (APN) of the property in question.
c. To -scale drawings of the property in question and the impervious areas located on it with
accompanying calculations. The to -scale drawings shall include the square footage and
labels for each impervious area (i.e. house, garage, driveway, patio, tool shed, carport,
etc.).
2. If additional documentation is required or insufficient documentation was submitted, a
representative of the Public Works Department or his or her designee (Staff) will notify the
property owner in writing within two (2) weeks of receipt of the appeal.
3. Once Staff has determined that sufficient documentation has been submitted, Staff will
perform the initial review. Staff will notify the property owner in writing within four (4) weeks
from the time sufficient documentation was submitted as to whether or not the fee amount
will be changed.
a. If the determination is to change the fee amount, then the new fee amount will be
documented within the City's fee database.
b. If the determination is that the fee should not be changed, the property owner can appeal
Staff's decision to the Director of Public Works (Director). The appeal must be made in
writing and returned no later than four (4) weeks from the date of mailing of Staffs initial
review decision. The Director will notify the property owner in writing within four (4)
weeks from the date of receipt of the appeal as to whether or not the fee amount will be
changed.
If the Director's determination is that the fee should not be changed, the property owner
can appeal this decision to the City Council. The appeal must be made in writing and
returned no later than four (4) weeks from the date of mailing of the Director's appeal
decision. The City Clerk shall fix a time and place for hearing the appeal and shall give
notice in writing to the appellant in the manner prescribed in Section 3.16.090 for service
of notice of hearing. The City Council's determination on the appeal shall be final.
Appeals will be accepted annually up until June 30 for inclusion on the following fiscal year's
property tax roll submittal. However, if an appeal is granted by Staff, the Director or the City
Council that does not permit inclusion for the following fiscal year's property tax roll submittal, a
reimbursement will be provided to the property owner by the City.
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