RPVCCA_CC_SR_2015_06_02_S_As_Needed_Build_Safety_CnsltG"'J'ITY OF t RANCHO PALOS VERDES
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: JOEL ROJAS, COMMU Y D ELOPMENT DIRECTOR
DATE: JUNE 2, 2015
SUBJECT: CONTRACT RENEWAL FOR AS NEEDED BUILDING & SAFETY
CONSULTANT SERVICES
REVIEWED: DOUG WILLMORE, CITY MANAGER t1l"`^J
Prepared by: Paul Christman, CBO / MCP1,1-N7-e/'
RECOMMENDATION
Authorize the Mayor and City Clerk to execute a two-year extension of the current
professional services agreement with Charles Abbott Associates, Inc. ("CAA") to
continue to provide building inspection and plan check services to the City on an as -
needed basis through June 30, 2017.
BACKGROUND
On June 4, 2013, the City Council authorized staff to extend agreements with CAA &
Scott Fazekas Associates ("SFA") to provide back-up building inspection and plan
review personnel on an as -needed basis. The current contracts with CAA & SFA that
were entered into in 2013 are set to expire on June 30, 2015. For reasons explained in
this staff report, staff is recommending that the CAA agreement be extended an
additional two years to June 30, 2017, and that the SFA agreement be discontinued.
DISCUSSION
To allow city staff the most opportunity to obtain the required personnel assistance on
an as needed basis since 2008, the Community Development Department has
maintained contracts with the two consulting firms discussed below:
1
6-2-15 Staff Report page 2 of 3
harles Abbott Associates (CAA) Contract
Staff has been pleased with the plan check and inspection services that CAA has
provided to the City in its limited role since 2007. CAA has provided competent
personnel, has made the necessary changes when requested, and has met the
Department's plan check review turn around requirements. CAA staff is effective and
efficient because they are familiar with the unique requirements of the peninsula, as
they have a long history of providing services to the City. As discussed in the attached
proposal, CAA is proposing to continue providing the same as needed services to the
City for an additional two years with no increase in their hourly rates. Discussions with
CAA staff confirmed their availability to provide adequate personnel for any additional
work assigned to them. For these reasons, staff is recommending that the current
contract with CAA be extended for an additional two years to June 30, 2017.
Scott Fazekas & Associates (SFA) Contract
Staff has been pleased with the plan check and inspection services that SFA has
provided to the City in its limited role since 2008. SFA provided competent personnel,
made the necessary changes when requested, and has met the Department's plan
check review turn around requirements. SFA proposed to continue providing the same
as needed services to the City with the following changes:
1) SFA proposes that plan review fees be based on a percentage of the plan check
fees currently collected by the City under the currently adopted fee resolution.
The proposal would pay the consultant 50% of the plan check fees collected for
all plan checks except for new residences which would be 70%.
2) SFA is no longer offering Inspection Services.
After receiving the proposal, staff conducted a comparison of their current hourly fees
for recent projects, compared to the percentage based fees proposed for the same
recent projects under the new proposal. The cost increase was found to be significant,
and was estimated to exceed the current line item budget amount for these professional
services.
Staff contacted SFA about the proposed changes and alerted them of the significant
cost increases for many projects compared to the current costs under the current hourly
based agreement. Despite several communications and e-mail exchanges, the
consultant did not propose changes to their fees. Staff found the plan review and
inspection services previously provided by SFA can be done by CAA which are not
proposing any increase in their fees. It is because of these reasons, Staff is not
recommending an extension to the SFA agreement.
2
2
6-2-15 Staff Report page 3 of 3
FISCAL IMPACT
There would be no fiscal impact as a result of extending the CAA contract. The costs of
the services provided by CAA are covered by plan check fees and the City's FY 15-
16/16-17 budget.
ALTERNATIVES
In addition to Staff's recommendation, the following alternatives are available for
consideration by the City Council:
1. Authorize the Mayor and City Clerk to execute a contract for more or less than
the June 30, 2017 contract expiration date;
2. Direct Staff to make additional modifications to the proposed contract and bring
the revised contract back for further discussion at a future meeting; or
3. Direct Staff to not enter into a contract with CAA, and issue an RFP for on-call as
needed building & safety services.
ATTACHMENTS:
Professional/Technical Services Agreement (page 4)
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PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING AND SAFETY SERVICES
THIS AGREEMENT ("Agreement") is made and entered into this 2nd day of June
2015, by and between the City of Rancho Palos Verdes (hereinafter referred to as
"City") and Charles Abbott Associates, Inc. (hereinafter referred to as "Consultant").
RECITALS
City wishes to use the professional services of Consultant to provide building and
safety consulting services to the City on an as -needed basis; and
Consultant has represented that it has a unique and specialized knowledge and
understanding of and experience with plan check, permit issuance, inspection and
enforcement of the California Building, Electrical, Plumbing and Mechanical Codes, and
the California Energy Standards as adopted by the Rancho Palos Verdes Municipal
Code and is qualified to perform these services for City.
AGREEMENT
IN CONSIDERATION of the foregoing recitals and the covenants hereinafter set
forth, the parties hereto mutually agree as follows:
ARTICLE I
SCOPE OF CONSULTANT'S SERVICES
When requested by the City, Consultant shall perform the following services in a
professional manner under the direct supervision of the City's Building Official or
Director of Community Development:
A. Plan Check: Review building and development plans for conformance with the
California Building, Electrical, Plumbing and Mechanical Codes (the "Codes"),
the California Energy Standards, City ordinances and other requirements as set
by City Departments, as well as arranging for reviews by other responsible
agencies, as appropriate. Plan check services may be provided either through
contractor or by firms previously approved by the City. Unless there are
exceptional circumstances, Consultant shall complete first plan check of
residential construction within ten (10) calendar days of receipt of the submittal
and subsequent plan checks within five (5) calendar days of receipt of the re-
submittal. Consultant shall provide all plan check comments in typed format for
all initial and subsequent plan reviews.
B. Permit Issuance: Issue building permits when all State law, City ordinances, and
other requirements are met. The Director of Community Development or his or
her designee shall establish office hours for the building inspectors to issue
permits to optimize service to the public.
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C. Inspection: Provide field inspections during the course of construction, pursuant
to applicable Codes. Inspection shall be made by the next working day following
a request made by 4:00 PM on the preceding day. If requested by a permit
applicant, building inspectors will provide appointments for field inspections
within a specified two-hour time frame on the day of the inspection.
D. Building Code Enforcement: Inspect and enforce all violations of the Codes and
the California Energy Standards, including substandard conditions. Attend office
conferences and appeals to the Board of Appeals or the City Council, pursuant to
requests for attendance from the Director of Community Development or his or
her designee. Report to the appropriate City Departments all suspected
violations of other City ordinances and requirements.
E. Coordination: Coordinate procedures with the Building Official and the Director of
Community Development and provide appropriate information to the public.
F. Working Relationships: Establish working relationships and coordinate with other
appropriate public agencies and private utilities.
G. Meetincgs: Attend meetings with City staff, City officials, developers, contractors,
and the general public, as required by the Director of Community Development or
his or her designee.
H. Records: Maintain all original Building and Safety records and files at City Hall.
Fee Collection: Calculate and identify all necessary fees for building permits, plan
check and other related services for collection by the City. Assist in coordination
of requirements for contractor City business licenses.
J. Reporting: Keep daily logs of all plan check and inspection activities. Submit to
the Director of Community Development monthly itemized reports and an annual
itemized report of all service activities. Submit reports to other agencies, as
required by law or by the City. Coordinate the content and format of any reports
with the Building Official and the Director of Community Development.
K. Training & Certification: Provide periodic technical training to keep Consultant's
staff up-to-date on the latest codes and building techniques. Provide to, and
receive from, the Community Development Department's staff appropriate
training to coordinate the functions of that Department and the Consultant. Plan
review and inspection staff shall have obtained and must maintain current ICC
certifications. Consultant shall also employ a certified CAS'p disabled access
specialist pursuant to the requirements of S.B. 1608.
L. Availability to the Public: The Consultant understands that building and safety
personnel must be available to provide information about the status of active
permits and to answer general questions from the public at the counter or over
the telephone during City Hall business hours when requested to do so by City
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staff. Such public availability shall be provided by either the City or Consultant's
personnel using schedules established by the City's Building Official that
optimize service to the public and are consistent with this Agreement.
M. Investigations: Conduct investigations pursuant to an approved purchase order
from the City, including field and office research and any follow-up work, such as
the preparation of letters and documents. These investigations may also include
inspections, research, code enforcement, and so forth, which are not billable to a
permit.
N. Special Studies: Consultant shall perform special building and safety studies or
other work pursuant to an approved purchase order from the City.
O. Labeling: Consultant shall allocate all costs to the appropriate trust deposit, plan
check number or other special fund. Consultant shall indicate on all records and
documents the tract, lot or parcel number, address or other designation to
identify the project site to which the costs pertain.
P. Vehicles: Provide all vehicles necessary to properly perform the services and
duties required under this Agreement.
Q. Certified Personnel: Consultant's employees who perform services for the City
pursuant to this Agreement must be ICC certified and state licensed P.E. plan
check engineer(s) and ICC certified building inspector(s).
R. Permits: When determined appropriate to do so by the Director of Community
Development, the scope of Consultant's services shall include the issuance of
construction -related permits in the City's public rights-of-way. The type of permits
to be issued will be determined by the Director of Community Development and
will include, but not be limited to, curb cut permits for new or relocated driveway
aprons and temporary dumpster permits in the street.
ARTICLE II
PERFORMANCE OF SERVICES
Consultant shall perform with due diligence the services requested by the City, at
the direction of the Director of Community Development or the Directors' designee. All
directives, instructions, or other communications between City and Consultant shall be
through only the Director of Community Development or the Directors' designee. Time
is of the essence in this Agreement. Consultant shall not be responsible for delay, nor
shall Consultant be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish
timely information or to approve or disapprove Consultant's work promptly, or delay or
faulty performance by City, other consultants/contractors, or governmental agencies, or
any other delays beyond Consultant's control or without Consultant's fault.
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on
ARTICLE III
TERM
This Agreement shall commence on July 1, 2015, and shall terminate on June
30, 2017, unless sooner terminated pursuant to Article X of this Agreement.
ARTICLE IV
COMPENSATION FOR SERVICES
For the services described in Article I, the City shall pay Consultant in
accordance with Consultant's schedule of hourly rates attached hereto as Exhibit "A"
and incorporated herein by reference. The rates in Exhibit "A" shall be in effect through
the end of this Agreement.
City may request in writing that Consultant perform additional services not
covered by the specific scope of work set forth in this Agreement, and Consultant shall
perform such services. City shall pay Consultant for such additional services in
accordance with the rates in Exhibit 'A" unless otherwise agreed upon in writing by
both parties.
Consultant shall submit to City, by not later than the tenth (10th) day of each
month, its bill for services rendered and costs incurred during the previous month. Each
bill shall include a breakdown of the Structural and Architectural Plan Check, Inspection
services and Drainage Engineering Services costs, which shall specifically indicate the
project case number, project address, number of hours worked on the project, and total
fee billed towards the work completed on such project. If Consultant's bill is properly
prepared and received by City by not later than the tenth (10th) day of the month, City
shall pay Consultant all uncontested amounts set forth in Consultant's bill by not later
than thirty (30) days from the date that the bill was received.
All payments due Consultant shall be paid to:
Charles Abbott Associates, Inc.
27401 Los Altos Suite 220
Mission Viejo, CA 92691
In the event City fails to pay any properly prepared and timely received
undisputed invoice amount due to Consultant within forty-five (45) days after City
receives the invoice, then City agrees to pay Consultant an additional two percent (2%)
of the fees collected. In the event City fails to pay any properly prepared and timely
received undisputed invoice amount due Consultant within sixty (60) days after invoices
are received by City, then City agrees that Consultant shall have the right to consider
said default a breach of this Agreement and Consultant may terminate the Agreement
without liability upon ten (10) working days advance written notice to City. Additionally,
Consultant may charge interest at the rate of one percent (1 %) per month on any
properly prepared and timely received undisputed invoice amount that the City has not
paid within sixty (60) days.
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City agrees to use its best efforts to notify Consultant of any disputed invoice
amounts within ten (10) days of the receipt of each invoice. However, City's failure to
timely notify Consultant of a disputed amount shall not be deemed a waiver of City's
right to challenge such amount.
ARTICLE V
PERSONNEL
Consultant shall provide all personnel necessary to properly perform the services
and duties required under this Agreement and shall at all times direct such personnel in
the performance of such services and duties to be performed for the City. Allan Rigg
shall be principally responsible for Consultant's obligations and performance under this
Agreement and shall serve as the principal liaison between City and Consultant.
Consultant shall not designate representatives other than Allan Rigg without the prior
written consent of the Director of Community Development. All staff changes
recommended by Consultant shall be requested a minimum of thirty (30) days in
advance of the proposed change. At all times Consultant shall be responsible for its
representatives and employees' services.
Consultant shall notify City in writing of its recommendation of the retention of
any supplemental subconsultants and the need therefor. City shall have the exclusive
authority to determine whether such subconsultants shall be retained pursuant to
Consultant's recommendation and shall have the ability to pre -approve all
subconsultants. At all times Consultant shall be responsible for its subconsultants'
services.
ARTICLE VI
DUTIES OF CITY
City shall provide or make available to Consultant, without charge or expense, all
information, data, files, documents, studies, records, maps, reports, plans, equipment,
computer programs or other material in its possession necessary for carrying out the
services and duties contemplated under this Agreement ("City Products").
ARTICLE VII
OWNERSHIP OF DOCUMENTS
City and Consultant agree that all final documents, plans, specifications, files,
reports, information, data, exhibits, photographs, images, video files and media
prepared by, in response to, or as a result of, in whole or in part, the performance of this
Agreement ("Written Products") shall be the sole property of City without restriction or
limitation upon use, duplication or dissemination by the City. Written Products are to
remain confidential and are not to be released or otherwise made available to any third
party without express prior written approval of City. Consultant shall deliver copies of
any Written Products or City Products to the City upon demand without additional cost
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or expense to the City. During the term of this Agreement, Consultant may retain one
copy of each City Product for its records.
No Written Products or City Products shall be the subject of an application for
copyright by or on the behalf of Consultant. Consultant hereby assigns to the City all
ownership and any and all intellectual property rights to the Written Products that are
not otherwise vested in the City pursuant to this Article.
Upon termination, abandonment or suspension of the project, Consultant shall
deliver to the City all Written Products, City Products, and other deliverables related to
the project without additional cost or expense to the City. If Consultant prepares a
document on a computer, Consultant shall provide the City with said document both in a
printed format and in an electronic format that is acceptable to the City.
ARTICLE VIII
CONFLICT OF INTEREST
Consultant agrees not to accept any employment or representation during the
term of this Agreement which is or may likely make Contractor "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decision
made by City on any matter in connection with which Consultant has been retained
pursuant to this Agreement.
Consultant also warrants that it is not, at the time this Agreement is entered into,
engaged in any employment or representation which will or may likely make Consultant
"financially interested" in any decision made by City on any matter in connection with
which Consultant has been retained pursuant to this Agreement.
ARTICLE IX
INDEMNIFICATION AND INSURANCE
A. Indemnification.
i. To the fullest extent permitted by law, Consultant shall indemnify
and hold the City, its officials, officers, employees, agents and
independent contractors serving in the role of City officials, and volunteers
(collectively "Indemnitees") free and harmless from all liability arising out
of:
(a) Any and all claims, demands, causes of action, costs,
expenses, liabilities, losses, damages or injuries, in law or in equity,
to property or persons, including wrongful death (collectively
"Claims") under Workers' Compensation acts and other employee
benefit acts with respect to Consultant's employees or Consultant's
subconsultants' employees in any manner arising out of or incident
to Consultant's work under this Agreement; and
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(b) Claims in any manner arising out of or incident to any
negligent, reckless or willful acts or omissions related to
professional services by or on behalf of Consultant, its officials,
officers, employees or agents, except for liability resulting from the
sole negligence or the willful misconduct of any of the Indemnitees;
and
(c) Claims in any manner arising out of or incident to any acts or
omissions unrelated to professional services by or on behalf of
Consultant, its officials, officers, employees or agents, except for
liability resulting from the sole negligence or the willful misconduct
of any of the Indemnitees.
Section i shall include without limitation the payment of all consequential
damages, attorneys' fees, and other related costs and expenses.
Consultant's obligation to indemnify pursuant to this section shall not be
restricted to insurance proceeds, if any, received by Consultant or
Indemnitees.
ii. Regarding the defense of any claim within the purview of these
provisions, the City and Consultant shall each control its own defense. At
the time of Claim resolution, Consultant shall provide reimbursement for
all attorneys' fees and other related costs for every situation in which the
Consultant would have to indemnify Indemnitees including paying and
satisfying any judgment, award or decree that may be rendered against
Indemnitees. Consultant shall reimburse Indemnitees for any and all legal
expenses and costs incurred by each of them in connection therewith or in
enforcing the indemnity herein provided. Consultant's obligation to pay
defense costs pursuant to this section shall not be restricted to insurance
proceeds, if any, received by Consultant or Indemnitees.
iii. All duties of Consultant under this Section shall survive termination
of this Agreement."
B. General Liability. Consultant shall at all times during the term of the Agreement
carry, maintain, and keep in full force and effect a policy or policies of
Comprehensive General Liability Insurance with a minimum limit of one million
dollars ($1,000,000.00) for each occurrence and in the aggregate for any
personal injury, death, loss or property damage for any and all activities
undertaken by Consultant in the performance of this Agreement. Said policy or
policies shall be issued by an insurer admitted in the State of California and rated
in Best's Insurance Guide with a rating A:VII or better.
C. Professional Liability. Consultant shall at all times during the term of this
Agreement carry, maintain, and keep in full force and effect a policy or policies of
professional liability insurance with a minimum limit of two million dollars
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($2,000,000.00) per claim and in the aggregate for errors and omissions of
Consultant in the performance of this Agreement. Said policy or policies shall be
issued by an insurer admitted in the State of California and rated in Best's
Insurance Guide with a rating of A:VII or better.
D. Automobile Liability. Consultant shall at all times during the term of this
Agreement carry, maintain, and keep in full force and effect a policy or policies of
automobile liability insurance with a minimum limit of one million dollars
($1,000,000.00) per accident for bodily injury, death and property damage. Said
policy or policies shall be issued by an insurer admitted in the State of California
and rated in Best's Insurance Guide with a rating of A:VII or better.
E. Worker's Compensation. Consultant agrees to maintain in force at all times
during the performance of work under this Agreement worker's compensation
insurance as required by the law. Consultant shall require any subconsultant
similarly to provide such compensation insurance for their respective employees.
F. Notice of Cancellation.
All insurance policies shall provide that the insurance coverage shall not
be cancelled or modified by the insurance carrier without thirty (30) days
prior written notice to City, or ten (10) days notice if cancellation is due to
nonpayment of premium. Additionally, Consultant shall provide immediate
notice to the City if it receives a cancellation or policy revision notice from
the insurer. Consultant agrees that it will not cancel or reduce any
required insurance coverage.
Consultant agrees that if it does not keep the aforesaid insurance in full
force and effect, City may either immediately terminate this Agreement or,
if insurance is available at a reasonable cost, City may take out the
necessary insurance and pay, at Consultant's expense, the premium
thereon.
G. Certificate of Insurance. At all times during the term of this Agreement,
Consultant shall maintain on file with the City Clerk certificates of insurance
showing that the aforesaid policies are in effect in the required amounts. The
comprehensive general liability policy or policies shall contain an endorsement
naming the City as an additional insured.
H. Primary Coverage. The insurance provided by Consultant shall be primary to
any coverage available to City in relation to the services provided under this
Agreement. The insurance policies (other than worker's compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE X
TERMINATION
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This Agreement may be terminated at any time, with or without cause, by either
party upon sixty (60) days prior written notice. Notice shall be deemed served if
completed in compliance with Article XI(K).
In the event of termination or cancellation of the Agreement by Consultant or City
due to no fault or failure of performance by Consultant, City shall pay compensation for
all services performed by Consultant in an amount to be determined as follows: for work
done in accordance with all of the terms and provisions of this Agreement, Consultant
shall be paid an amount equal to the amount of hours performed prior to the effective
date of termination or cancellation in accordance with the fees listed in Exhibit "A."
In the event of such termination, Consultant shall return to City at City's option all
finished or unfinished Written Products and City Products in Consultant's possession.
ARTICLE XI
GENERAL PROVISIONS
A. Fair Employment Practices/Equal Opportunity Acts. In the performance of this
Agreement, Consultant shall comply with all applicable provisions of the
California Fair Employment Practices Act (California Government Code Sections
12940-48), the applicable equal employment provisions of the Civil Rights Act of
1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42
U.S.C. § 11200, et seg.).
B. Non-discrimination. Consultant shall not discriminate as to race, creed, religion,
sex, gender, sexual orientation, color, national origin, physical or mental
disability, or any other status protected by federal, state or local laws in the
performance of its services and duties pursuant to this Agreement.
C. Legal Action.
Should either party to this Agreement bring legal action against the other,
the validity, interpretation and performance of this Agreement shall be
controlled by and construed under the laws of the State of California,
excluding California's choice of law rules. Venue for any such action
relating to this Agreement shall be in the Los Angeles County Superior
Court.
If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with
this Agreement, the prevailing party shall be entitled to recover reasonable
attorneys' fees, experts' fees, and other costs, in addition to any other
relief to which the party may be entitled.
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iii. Should any legal action about a project between City and a party other
than Consultant require the testimony of Consultant when there is no
allegation that Consultant was negligent, City shall compensate
Consultant for its testimony and preparation to testify at reasonable hourly
rates.
D. Compliance with Applicable Law. Consultant and City shall comply with all
applicable laws, ordinances and codes of the federal, state and local
governments.
E. Assignment. This Agreement and all parts of it shall not be assignable by either
party without the prior written consent of the other party. Any such purported
assignment without written consent shall be null and void, and the assigning
party shall hold harmless, defend and indemnify the other party and its officers,
officials, employees, agents and representatives with respect to any claim,
demand or action arising from any unauthorized assignment.
F. Independent Consultant. Consultant is and shall at all times remain, as to the
City, a wholly independent contractor. Neither the City nor any of its agents shall
have control over the conduct of Consultant or any of the Consultant's
employees, except as provided in this Agreement. Consultant shall have no
power to incur any debt, obligation, or liability on behalf of the City or otherwise
act on behalf of the City as an agent. Consultant shall not, at any time or in any
manner, represent that it or any of its agents, servants or employees, are in any
manner agents, servants or employees of City. Consultant agrees to pay all
required taxes on amounts paid to Consultant under this Agreement, and to
indemnify and hold the City harmless from any and all taxes, assessments,
penalties, and interest asserted against the City by reason of the independent
contractor relationship created by this Agreement. Consultant shall fully comply
with the workers' compensation law regarding Consultant and its employees.
Consultant further agrees to indemnify and hold the City harmless from any
failure of Consultant to comply with applicable workers' compensation laws. The
City shall have the right to offset against the amount of any fees due to
Consultant under this Agreement any amount due to the City from Consultant as
a result of its failure to promptly pay to the City any reimbursement or
indemnification arising under this Article XI(F).
G. Titles. The titles used in this Agreement are for general reference only and are
not part of this Agreement.
H. Entire Agreement. This Agreement represents the entire and integrated
Agreement between City and Consultant and supersedes all prior negotiations,
representations or agreements, written or oral. This Agreement may be modified
or any provision or breach thereof waived only by a subsequent written
agreement signed by both parties. In the event of any conflict between the
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provisions of this Agreement and Exhibit "A," the provisions of this Agreement
shall prevail.
I. Legal Construction
This Agreement shall be construed without regard to the identity of the
persons who drafted its various provisions. Each and every provision of
this Agreement shall be construed as though each of the parties
participated equally in the drafting of same, and any rule of construction
that a document is to be construed against the drafting party shall not be
applicable to this Agreement.
Whenever in this Agreement the context may so require, each gender
shall be deemed to refer to and include any other gender and the singular
shall refer to and include the plural.
Ji. Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by the
City of any payment to Consultant constitute or be construed as a waiver
by the City of any breach of covenant or any default which may then exist
on the part of Consultant, and the making of any such payment by the City
shall in no way impair or prejudice any right or remedy available to the City
with regard to such breach or default.
J. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
K. Notices. Any notice or documents required shall not be effective unless it is
given in writing and delivered in person or by certified mail, postage prepaid, and
addressed to the parties at the addresses stated below, or at such other address as
either party may hereafter notify the other in writing as aforementioned:
Consultant:
Charles Abbott Associates, Inc.
27401 Los Altos Suite 220
Mission Viejo, CA 92691
The City:
Director of Community Development
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90275
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Any party may change its address by giving written notice to the other party.
Thereafter, any notice or other communication shall be addressed or transmitted to the
new address. If sent by mail, any notice or documents shall be deemed effective three
(3) business days after it has been deposited in the United States mail. For the
purposes of communicating time frames, weekends and federal, state, County of Los
Angeles or City holidays shall be excluded.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement
by and through the signatures of their duly authorized representatives, as of the date set
forth above.
Dated:
Dated:
ATTEST:
By:
City Clerk
CHARLES ABBOT ASSOCIATES, INC.
By:
Signature
Title
By:
Signature
Title
THE CITY OF RANCHO PALOS VERDES
By:
Mayor
APPROVED AS TO FORM:
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City Attorney
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EXHIBIT "A"
CONSULTANT'S SCHEDULE OF HOURLY RATES
(See Attached Proposal Letter from CAA dated March 5, 2015)
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"Helping public agencies provide effective and efficient municipal services to improve communities since 1984"
is] 6104-771151n
Building and Safety Services
Prepared for
UY of Rancho Palos Verdes
Mr. Paul Christman
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
By:
Charles Abbott Associates, Inc.
27401 Los Altos # 220
Mission Viejo, CA 92691
Toll Free: (866) 530-4980
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I L -T
March 5, 2015
Subject: Proposal for Building and Safety Services
Charles Abbott Associates, Inc. (CAA) is pleased to submit the enclosed Proposal for
Building and Safety Services to the City of Rancho Palos Verdes (City). We appreciate
the opportunity to continue to provide our services to the City, and are committed to your
continued satisfaction.
Since 1984, CAA has been providing a growing number of cities with outstanding
Building Services. Over the years, our vast knowledge, experience, and proven ability to
satisfy the needs of cities and counties of all sizes has earned us the reputation of being
one of the most qualified firms in the industry.
CAA is exceptionally qualified to provide the requested services to the City as described
in our submittal. Our team is not only comprised of building & safety experts, but also
highly trained professionals who are able to balance regulatory requirements, cost
effectiveness, political considerations, and practicality when advising our clients. Due to
our depth of professional knowledge and our 30 years of industry experience, we feel we
are superior to any other consultant providing these services in Southern California. CAA
looks for creative solutions for our clients' needs, and we are committed to assuring cost
effectiveness without sacrificing quality.
CAA maintains well qualified and educated inspectors and plan checkers. The staff
regularly attends training courses, seminars, and conferences to ensure they are up-to-
date on the most relevant issues in the industry. As an example of these advanced
industry -training standards, CAA provides California Building Official, (CALBO) certified
in-house training to ensure staff members are aware of all State mandated procedures,
policies, and requirements.
CAA recently received a company rating of "2" by ISO for all of our California Cities in
2014. This rating illustrates CAA's commitment to mitigating losses and enforcing codes
to improve safety in our communities.
We pledge the full resources and backing of our firm to assure that the City has the most
efficient and cost effective building services strategy available. We stand by our
commitment to unparalleled professionalism and service, as evidenced by the average
length of service with our clients of over 16 years.
CAA understands the City requires continued assistance with plan review, drainage plan
review, overflow and as -needed inspection, and plan review on an as -needed basis. We
are cognizant of the City's budget and are happy to maintain our current rates. Any
additional services will be provided based on our Standard Hourly Rate Schedule, listed
in the cost section of this proposal. CAA's Building Officials, Plan Checkers, and
Inspectors are ICC certified, and have a minimum of 2+ years experience in the State of
professional services
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California.
CAA understands the City is interested in continuing our services for a period of 2 years.
We greatly value our history with the City of Rancho Palos Verdes and believe we've
been able to create and maintain a mutually beneficial relationship over the past years.
We look forward to the opportunity to continue our services at the City of Rancho Palos
Verdes for many years to come. Should you have any questions, please contact Paul
Melby at (949) 293-6661 or myself.
Thank you in advance for your consideration.
Sincerely,
CHARL S ABBOTT ASSOCIATES INC.
Rusty R. Reed, PE President
27401 Los Altos # 220
Mission Viejo, CA 92691
(949) 279-4124
professional services
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CAA will provide an as -needed Building Official, Building Inspector, Registered Engineer
and Project Engineer to perform all of the building and safety services of the City for the
following hourly rates:
Building Official: $111 per hour
Building Inspector/Plan Checker: $92 per hour
Senior Registered Engineer: $133 per hour
Project Engineer: $138 per hour
Additional staffing can be provided as needed, when approved in advance by the City,
and will be billed at the hourly rates specified in our hourly rate sheet.
On the following page, we have listed our current hourly rates for additional professional
services and other direct costs.
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STANDARD HOURLY RATE SCHEDULE
Effective July 1, 2015
CLASSIFICATION
HOURLY
CLASSIFICATION
HOURLY
Consultant
RATES
RATES
Principal Engineer
175.00
Principal Building Official
145.00
City Engineer
165.00
Building Official
111.00
Project Supervisor
145.00
Senior Building Inspector
110.00
Project Manager
135.00
Building Plan Checker
97.00
Project Engineer
132.00
Building Inspector/Plan
92.00
Engineer
Checker
Sr. Registered Engineer
133.00
Code Enforcement Officer
75.00
Senior Design Engineer
115.00
Permit Specialist
66.00
Associate Engineer
110.00
Assistant/Design Engineer
98.00
Community Development
145.00
2 -Person Survey Crew
210.00
Director
Principal Planner
132.00
Senior Traffic Engineer/Manager
150.00
Senior Planner
107.00
Transportation Planner
110.00
Associate Planner
97.00
Traffic Engineer Associate
95.00
Planning Technician
68.00
Sr. Draftsperson (CADD)
90.00
Landscape Director
116.00
Draftsperson (CADD)
80.00
Associate Landscape Architect
95.00
Computer Technician
80.00
City Forester
88.00
Senior Environmental
145.00
Expert Witness Services
200.00
Consultant
Environmental
115.00
Senior Contract Administrator
107.00
Engineer/Scientist II
Environmental
92.00
Administrative Assistant
57.00
Engineer/Scientist I
Associate Environmental
87.00
Word Processor
50.00
Engineer
Clerical
45.00
Senior Public Works Inspector
95.00
Public Works Inspector
87.00
3 -Person Survey Crew
270.00
2 -Person Survey Crew
210.00
The above hourly rates include general and administrative overhead and fees and employee payroll burden.
Rates are subject to an annual adjustment based upon increases adopted by Charles Abbott Associates,
Inc. as reflected in the Consumer Price Index (CPI).
CA" professional services 5
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