RPVCCA_CC_SR_2015_06_02_O_On_Call_Bio_SvcsMEMORANDUM
TO: HONORABLE MAYOR &CITY COUNCIL MEMBERS
FROM: JOEL ROJAS,�NITY DEVELOPMENT
DIRECTOR
DATE: JUNE 2, 2015
SUBJECT: CONTRACT RENEWAL FOR ON-CALL BIOLOGICAL
AND ARBORICULTURAL CONSULTING SERVICES
REVIEWED: DOUG WILLMORE, CITY MANAGER 0AA-)
Project Manager: Amy Seeraty, Associate Planner
RECOMMENDATION
Authorize the Mayor and City Clerk to execute a two-year extension of the current
professional service agreement with AECOM (formally URS Corporation) to provide on-
call biological and arboricultural consulting services on an as -needed basis to the City
through June 30, 2017.
BACKGROUND
On May 4, 1999, the City Council agreed to enter into an agreement with a biological
consulting firm (Dames & Moore, which later became URS Corporation) to prepare and
complete the City's Natural Communities Conversation Plan (NCCP). The NCCP
Subarea Plan, EIR and Implementing Agreement were approved by the City Council in
August 2004, concluding URS Corporation's involvement at that time. Given their
expertise with the City's NCCP, the City continued to retain the services of URS
Corporation to provide biological and arboricultural services on an as -needed basis since
2004. The most current contract with URS Corporation was entered into in June 2013
and is set to expire on June 30, 2015. In October 2014, URS was acquired by AECOM.
City Staff has confirmed that the same team will be able to continue to provide biological
and arboricultural consulting services to the City, at a similar rate. Therefore, Staff is now
seeking to enter into a new 2 -year contract with AECOM through June 2017.
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DISCUSSION
Due to the URS Corporation's involvement with developing the City's NCCP Program,
their knowledge and expertise on the Peninsula is an asset not only to the City, but also
to proposed private development projects or view restoration cases within the City. City
Staff has confirmed that the same team of scientists, albeit one that has grown in size, is
still available to provide biological and arboricultural consulting services to the City. In the
past several years, the City has used URS Corporation (now AECOM) on several
occasions for biological services. Staff expects future use of AECOM to include reviewing
biology reports prepared by private developers, preparing biology reports for City -
sponsored projects, conducting any seasonal botanical and biological surveys when
needed, preparing and reviewing environmental documents pursuant to CEQA when
needed, and providing the City with recommendations and mitigation measures regarding
biological and arboricultural impacts when needed.
CONCLUSION
AECOM is a highly qualified firm and has the biological expertise to continue to provide
the City with biological and arboricultural consulting services on an as needed basis.
Therefore, Staff recommends that the City Council approve extending the service
agreement with AECOM for an additional two years to provide the City with on-call
biological and arboricultural services through June 30, 2017.
FISCAL IMPACT
Costs associated with biological services provided by AECOM will not be borne by the
City for development projects proposed by private developers, as these costs will be paid
by the developer. However, biological and arboricultural consultant costs for
improvement projects or view restoration applications that are sponsored by the City will
be borne by the City as part of the City's approved budget.
ALTERNATIVES
In addition to Staff's recommendation, the following alternatives are available for
consideration by the City Council:
1. Authorize the Mayor and City Clerk to execute a contract for more or less than the
June 30, 2017 contract expiration date;
2. Direct Staff to make additional modifications to the proposed contract and bring
the revised contract back for further discussion at a future meeting; or
3. Direct Staff to not enter into contract with AECOM and issue a Request for
Proposal for on-call biological services.
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Attachments
Professional/Technical Services Agreement for Biological Consulting Services
(page 4)
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Professional/ Technical Services Agreement for
Biological and Arboriculture Consulting Services
Between
The City of RANCHO PALOS VERDES
El
This Agreement ("Agreement") is made and entered into this 2nd day of June,
2015 by and between the City of Rancho Palos Verdes (hereinafter referred to as the
"CITY") and AECOM, (hereafter referred to as "CONSULTANT").
RECITALS
The CITY wishes to use the professional services of CONSULTANT to provide
biological and arboricultural consulting services to CITY on an as -needed basis; and,
CONSULTANT represents that it has a unique and specialized knowledge and
understanding of, and experience with, biological resources as they relate to the unique
environmental setting of the Palos Verdes Peninsula, current federal and state laws
regarding endangered species, the California Environmental Quality Act ("CEQA"), rare
and endangered plants per the California Native Plant Society, the preparation of Habitat
Conservation Plans ("HCP") and Natural Communities Conservation Plans ("NCCP"), and
certification from the United States Fish and Wildlife Service to perform California
Gnatcatcher Surveys, and is therefore qualified to perform said services for CITY; and,
WHEREAS, CITY's Local View Restoration Guidelines and Procedures require
expert arboriculture testimony before the Planning Commission and the City Council
when considering the effect of foliage removal, trimming, and replacement for View
Restoration Application Permit requests; and,
WHEREAS, CONSULTANT has offered to provide the required services on the
terms and in the manner set form herein and in a format consistent with CITY's Local
View Restoration Guidelines and Procedures.
IN CONSIDERATION of the foregoing recitals and the covenants hereinafter set
forth, the parties hereto mutually agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Proiect Description
The Project is described as follows: Biological and View Restoration
Arborist Consulting Services.
1.2 Description of Services
(a) CONSULTANT shall perform the following services, when requested
in writing by the CITY:
(i) Conduct Seasonal Botanical Surveys. CONSULTANT shall
gather existing data on biological resources for proposed project sites and identify known
and reported occurrences of rare plant species and sensitive habitats in the region based
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on a field survey. CONSULTANT shall submit to the CITY a written memorandum stating
findings and recommendations.
(ii) Conduct Biological Field Surveys. CONSULTANT shall
conduct a biological field survey to observe common and special status wildlife and plant
species present at a project site.
(iii) Conduct California Gnatcatcher Surveys. CONSULTANT
shall conduct surveys for the federally listed threatened California Gnatcatcher in
accordance with the United States Fish and Wildlife protocol. CONSULTANT shall
conduct fieldwork during the annual breeding season of February 14th through August
31St, unless otherwise directed. CONSULTANT shall submit to the CITY a written
memorandum stating the methodology, findings and recommendations of the field survey.
(iv) Prepare CEQA Related Documents for Biological Resources.
In accordance with CEQA, proposed projects may require the preparation of
environmental documents, particularly relating to biological resources. Such
environmental documents may include, but not be limited to, Initial Study Checklists and
Mitigated Negative Declarations. CONSULTANT shall prepare these documents based
on existing data and field surveys as they relate to the proposed project. CONSULTANT
shall include in a written report to the CITY specific recommendations, including mitigation
measures for all significant impacts to biological resources.
(v) Peer Review of Biological Reports. CONSULTANT shall
assist the CITY in reviewing any biological resource reports submitted by a project
applicant for accuracy, thoroughness, logic, completeness, and soundness of any
assessments and mitigations proposed. CONSULTANT shall review such reports in
accordance with CEQA.
(vi) Public Meetings. CONSULTANT shall attend meetings with
CITY pursuant to the procedures set forth in the CITY's Local View Restoration
Guidelines and Procedures.
(vii) Prepare Arboriculture Related Documents. CONSULTANT
shall provide CITY with written reports or statements concerning, but not limited to, foliage
health and safety, age estimates, growth rates, trimming or removal impacts, and other
such topics relating to arboriculture services.
(b) Upon CONSULTANT's request, the CITY shall provide or make
available to CONSULTANT, without charge or expense, all information, data, records,
maps, reports, plans, equipment, or other material in its possession necessary for
carrying out the services and duties contemplated under this Agreement.
1.3 Schedule of Work
At CITY's request, CONSULTANT shall provide a written estimate of the
approximate number of hours that will be needed to perform a particular assignment.
Upon receipt of written Notice to Proceed from the CITY's Community Development
Director or Director of Public Works, CONSULTANT shall estimate the time frame to
complete each assignment, which shall be subject to review and approval either by the
CITY's Community Development Director or Director of Public Works. Upon that
approval, CONSULTANT shall perform with due diligence the services requested by the
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CITY and agreed on by CONSULTANT within the agreed upon time frame. Time is of
the essence in this Agreement. CONSULTANT shall not be responsible for delay, nor
shall CONSULTANT be responsible for damages or be in default or deemed to be in
default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to
furnish timely information or to approve or disapprove CONSULTANT's work promptly, or
delay or faulty performance by CITY, other consultants/contractors, or governmental
agencies, or any other delays beyond CONSULTANT's control or without
CONSULTANT's fault.
ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT in accordance with
CONSULTANT's Schedule of Fees and Charges (Rate Table), which in attached hereto
as Exhibit "A" and incorporated herein by this reference, and which shall be in effect
through the end of this Agreement. The fees that will be charged by CONSULTANT will
be based on the time and materials that are needed to complete each assignment from
CITY.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
AECOM Technical Services, Inc.
P.O. Box 116183
Atlanta GA 30368-6183
US
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the tasks completed in the
previous month. CITY agrees to authorize payment for all undisputed portions of invoice
amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its best
efforts to notify CONSULTANT of any disputed invoice amounts within ten (10) days of
the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a
disputed amount shall not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY, then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
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2.4 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Community Development Director or
Director of Public Works prior to commencement. CONSULTANT shall perform such
services, and CITY shall pay for such additional services in accordance with the rates
listed in Exhibit "A."
2.5 Term of Agreement
This Agreement shall commence on July 1, 2015 and shall terminate on
June 30, 2017, unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
CONSULTANT shall defend, indemnify, and hold the CITY, its officials,
officers, and employees agents and independent contractors serving in the role of CITY
officials, and designated volunteers (collectively "Indemnitees") free and harmless from
any and all claims, demands, causes of action, costs, expenses, liabilities, losses,
damages or injuries, in law or equity, to property or persons, including wrongful death
(collectively "Claims"), to the extent arising out of or incident to, any negligent acts or
omissions or willful misconduct of CONSULTANT, its officials, officers, employees or
agents in connection with the performance of this Agreement, including without limitation
the payment of all reasonable attorneys' fees, and other related costs and expenses,
except to the extent such Claims arise out of the sole negligence or willful misconduct of
the CITY. With respect to any and all such Claims, CONSULTANT shall defend
Indemnitees at CONSULTANT's own cost, expense, and risk and shall pay and satisfy
any judgment, award, or decree that may be rendered against Indemnitees.
CONSULTANT shall reimburse Indemnitees for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. CONSULTANT's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by CONSULTANT or Indemnitees. All duties of CONSULTANT
under this Section shall survive termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with a minimum limits of one million dollars ($1,000,000.00) for each
occurrence and a minimum of two million dollars ($2,000,000.00) in the aggregate,
against any personal injury, death, loss or damage resulting from the wrongful or
negligent acts by CONSULTANT. Said policy or policies shall be issued by an insurer
admitted in the State of California and rated in Best's Insurance Guide with a rating A VII
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or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000.00) per claim and two
million dollars ($2,000,000.00) annual aggregate. Said policy or policies shall be issued
by an insurer authorized and qualified to do business in the State of California and rated
in Best's Insurance Guide with a rating of A VII or better.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect a policy or policies of automobile liability
insurance with a minimum limit of one million dollars ($1,000,000.00) per accident,
combined single limit, against any bodily injury and property damage. Said policy or
policies shall be issued by an insurer admitted in the State of California and rated in Best's
Insurance Guide with a rating of A VII or better.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be canceled by the insurance carrier without thirty (30) days prior written notice to
CITY. CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
(b) CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a responsible cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the City Clerk certificates of insurance showing that the aforesaid policies are
in effect in the required amounts. The comprehensive general liability policy or policies
and any professional liability insurance policy shall contain an endorsement naming the
CITY as an additional insured, which CONSULTANT shall maintain on file with the City
Clerk.
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3.8 Primary Coverage
The insurance provided by CONSULTANT shall by primary to any coverage
available to CITY in relation to the services provided under this Agreement. The
insurance policies (other than worker's compensation and professional liability) shall
include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items; provided, in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from their
creation, including, but not limited to, all copyrights and other proprietary rights, shall be
and remain the property of the CITY without restriction or limitation upon their use,
duplication or dissemination by the CITY. CONSULTANT shall not obtain or attempt to
obtain copyright protection as to any Written Products.
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CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables
related to the Project without additional cost or expense to the CITY. If CONSULTANT
prepares a document on a computer, CONSULTANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The Community Development Director, Director of Public Works, or the Directors'
designee shall be the CITY's representative with regards to this Agreement. The
CONSULTANT's representative shall be Mr. Greg Hoisington, CONSULTANT's
Principal -in -Charge shall be William Hoose. Each party's representative shall be the
primary contact person for that party regarding the performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48) and the applicable equal employment provisions
of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities
Act of 1992 (42 U.S.C. § 11200, et seg.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement.
CONSULTANT shall make reasonable efforts to maintain the continuity of
CONSULTANT's staff who are assigned to perform the services hereunder and shall
obtain the approval of the Community Development Director, Director of Public Works, or
the Directors' designee of all proposed staff members who will perform such services.
CONSULTANT shall notify City in writing of its recommendation of the retention of any
sub -consultants and the need therefore, but City must approve such sub -consultants in
writing. At all times, CONSULTANT shall be responsible for sub -consultants' services.
6.4 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise
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necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSULTANT's full performance under this Agreement; c) to the
extent required by the standard of practice, CONSULTANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSULTANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in any
decisions made by CITY on any matter in connection with which CONSULTANT has been
retained pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for
its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
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6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
Notwithstanding the above, CONSULTANT may use the services of
persons and entities not in CONSULTANT's direct employ, when it is appropriate and
customary to do so. Such persons and entities include, but are not necessarily limited to,
surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of
subcontractors for additional services shall not be unreasonably restricted by the CITY
provided CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSULTANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSULTANT wishes except as expressly
provided in this Agreement. CONSULTANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT
under this Agreement, and to indemnify and hold the CITY harmless from any and all
taxes, assessments, penalties, and interest asserted against the CITY by reason of the
independent contractor relationship created by this Agreement. CONSULTANT shall fully
comply with the workers' compensation law regarding CONSULTANT and its employees.
CONSULTANT further agrees to indemnify and hold the CITY harmless from any failure
of CONSULTANT to comply with applicable workers' compensation laws. The CITY shall
have the right to offset against the amount of any fees due to CONSULTANT under this
Agreement any amount due to the CITY from CONSULTANT as a result of its failure to
promptly pay to the CITY any reimbursement or indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
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This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non -Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed
received on (a) the day of delivery if delivered by hand or overnight courier service
during CONSULTANT's or CITY's regular business hours or (b) on the third business
day following deposit in the United States mail, postage prepaid, to the addresses listed
below, or at such other address as one party may notify the other:
To CITY:
Joel Rojas, AICP, Community Development Director
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
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Mr. Greg Hoisington
AECOM
999 Town and Country Road
Suite 300
Orange, CA 92868
6.15 Reuse
Any reuse of Consultant prepared Work, except for the specific purposes
intended hereunder, will be at City's sole risk and without liability or legal exposure to
Consultant or its subconsultants.
6.16 Entitled to Rely
Consistent with the professional standard of care and except as otherwise
expressly set forth herein, Consultant shall be entitled to rely upon the accuracy of data
and information provided by City without independent review or evaluation. This
Paragraph 6.16 does not apply to documents provided to the City by others that are
transmitted by City to Consultant in order for Consultant to review them.
6.17 Hazardous Materials
Notwithstanding anything contained in this Agreement, Consultant shall
have no responsibility for the discovery, presence, handling, removal, transportation,
storage or disposal of, or exposure of persons to hazardous materials in any form related
to the Project.
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written.
Dated: 11 May 2015 AECOM ("CONSULTANT")
Dated:
ATTEST:
Is
City Clerk
By:
Travis Taylor, Environment Business Line
Manager
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in
CITY OF RANCHO PALOS VERDES
A Municipal Corporation
as
Mayor
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Exhibit "A":
AECOM
2015 Schedule of Fees and Charges (Rate Table)
Exhibit "A"
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AECOM
2015 Schedule of Fees and Charges (Rate Table)
The following describes the basis for compensation for service
performed during the fiscal year 2015.
This Schedule of Fees and Charges will be adjusted
annually on January 1 of each subsequent year to reflect
merit and economic salary increases, and changes in the
expected level and mode of operations for the new year:
The new Schedule of Fees and Charges will apply to
existing and new assignments.
PERSONNEL CHARGES*
The charge for all time required in the performance of the
Scope of Service, including office, field and travel time, will
be at the Unit Price Hourly rates set forth below for the
labor classifications:
LABOR CLASSIFICATION
Professional Staff
Hourly Rate,
Graduate Engineer/Scientist/Architect..................................$80
$70
Engineer/Scientist/Architect...................................................
$95
Senior Engineer/Scientist/Architect.....................................
$110
Project Engineer/Scientist/Architect....................................$125
$150
Associate Engineer/Scientist/Architect ................................$150
Senior Associate/Project Manager/Contracts Manager
....... $180
Principal Engineer/Scientist/Architect..................................$200
Senior Principal Engineer/Program Manager .......................$265
Drafter/GIS/Graphics.............................................................. $80
Senior Drafter/GIS/Graphics .................................................$100
Designer/GIS/Estimator/Scheduler...................................... $120
Senior Designer/Estimator/Scheduler..................................$150
Lead Designer/Estimator/Scheduler.....................................$200
Technician................................................................................ $65
Project Technician/Field Inspector.........................................$80
Senior Project Technician/Field Inspector............................$110
Lead Technician/Field Inspector...........................................$135
Office/Clerical.........................................................................
$60
Project Assistant.....................................................................
$70
Ad ministrator/Contracts.........................................................
$90
Project Administrator/Contracts..........................................
$125
Senior Project Administrator/Contracts ...............................
$150
Principal Project Administrator/Contracts............................$175
Overtime (hours worked in excess of eight (8) hours per
day) by exempt personnel will be charged at the above
straight time rate. Overtime by non-exempt personnel will
be charged at 1.5 times the above hourly rates.
OTHER PROJECT CHARGES
Subcontractors and Equipment Rental
The cost of services subcontracted by AECOM to others
and other costs incurred by AECOM will be charged at cost
plus 15%.
Communication
The cost of communications required for the project and
in addition to AECOM existing communication services will
be charged for the cost of the items required.
Computers
The use of in-house computers for spreadsheets, word
processing, and other similar functions are included in the
hourly rates under Personnel Charges. Specialty software
including Computer -Aided Design and Drafting (CADD),
modeling software (Geographic Information Systems,
noise, air emissions, groundwater and other modeling
applications), and similar software will be charged at cost
per license for the duration of the project.
Plots
The following charges will apply for plots generated by the
CARD and GIS systems. Color paper plots: $18.00 for
24x36, and $22.00 for 36x48. Non -color paper plots:
$7.00 each. Mylar: $20.00 for 24x36 and $25.00 for
36x48.
Document Reproduction
In-house reproduction will be charged at $.10 a page for
black and white and $1.25 a page for color.
Vehicles and Mileage
Leased field vehicles (pick-ups, vans, trucks, etc.) used on
project assignments will be charged at $85-$95 per day.
The mileage charge for personal autos will be the current
mileage rate established by the Internal Revenue Service.
*The above rates do not include prevailing wages as determined by the Department of Industrial Relations on Public Works projects.
Prevailing wages and benefits are billed at a, higher rate in comparison to the AECOA4 rate.
When AECOM staff `appear as expert witnesses at court trials, mediation, arbitration hearings and depositions, their time will be charged at
2.0 times the standard rate. All time spent preparing for such trials, hearings and depositions will be charged at the standard labor rate.
2015 Schedule of Fees