RPVCCA_CC_SR_2015_06_02_I_NOC_PVDE_Arterial_Roads_Resurfacrl V�}.
CITY OF RANCHO PALOS VERDES
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS 4Z
DATE: JUNE 212015
SUBJECT: NOTICE OF COMPLETION FOR THE PALOS VERDES
DRIVE EAST ARTERIAL ROADS RESURFACING
PROJECT, FY2011-2012 (SUPPORTS 2014 CITY COUNCIL
GOAL #2, PUBLIC INFRASTRUCTURE - CITYWIDE
STREET MAINTENANCE)
REVIEWED: DOUG WILLMORE, CITY MANAGER'
Project Manager: Nicole Jules, Deputy Director of Public Works !iJ�
RECOMMENDATIONS
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar -
Recorder Office and if no claims are filed within 35 days after recordation, and upon
the contractor posting an acceptable warranty bond, notice the surety company to
exonerate the Performance bond.
3. Authorize the Director of Public Works to release the 5% retention payment in the
amount of $139,858.95 to All American Asphalt 35 days after recordation of the
Notice of Completion by the L.A. County Recorder contingent upon no claims being
filed on the project, and the contractor posting an acceptable warranty bond.
BACKGROUND
Every two years, the City implements an arterial street rehabilitation project as part of its
street improvement program. This current project extends along Palos Verdes Drive East
(PVDE) from the City's northerly boundary with the City of Rolling Hills Estates near
Conestoga Drive to approximately 150 feet south of Vista Del Mar. The most southern
portion of PVDE was paved as part of the San Ramon Landslide Stabilization Project.
When this FY11-12 arterial street rehabilitation project is completed, 90% of the City's
arterial roadways will be in good to excellent condition.
1
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The project's scope included roadway rehabilitation consisting of removal of failing asphalt
concrete and base material and replacing it with full -depth asphalt concrete, asphalt concrete
grinding, asphalt rubberized hot mix overlay, microsurfacing, installation of ADA -compliant
curb access ramps, visibility improvements, removal and replacement of damaged asphalt
concrete sidewalk, tree root pruning, tree removal and trimming, replacement of damaged or
faded traffic signs, and replacement of existing striping and pavement markers.
After commencement of construction and at the request of the community, the City Council
on June 17, 2014 approved a revision to the project plans that eliminated shoulder widening
between Via Frascati and Via Subida, resulting in the protection of 22 trees. This change in
scope resulted in a significant reduction to the construction cost. All American Asphalt
completed the project on time and within budget, yielding a total net savings of $132,741.15.
Table 1 summarizes the project costs.
Construction Contract
$2,768,000
Construction Management & Inspection
$226,760
Construction Surveying
$22,860
Public Works Oversight
$24,000
Arborist Services
$4,000
Contingency (5%)
$152,190
Change Orders
$0
Total Project Budget (including Contingency)
$3,197,810.00
Actual Project Cost (including Construction and Inspection)
$3,065,068.85
CONCLUSION
All American Asphalt has successfully completed all work in accordance with the plans and
specifications. Therefore, the work should be accepted as complete and a Notice of
Completion filed.
The recommended action will have no fiscal impact.
Attachment A: Notice of Completion (page 3)
2
RECORDING REQUESTED BY'.
City of Rancho Palos Verdes
WHEN RECORDED MAIL TO:
Nalr,e ty Clerk
City of Rancho Palos Verdes
Street
Address 30940 Hawthorne Blvd,
Address
Rancho Palos Verdes
city CA
Stale
Zip 90275
------- -- — -- --- - Space above this line for recorder's use — NOTICE -
MI
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is Of Rancho Palos Verdes i
3. The full address ofthe owner is_30940_Hawthorne Blvd., Rancho Palos Verdes, CA 90275
4. The nature of the interest or estate of the owner is: In fee.
(11 other than Fee, stnke'In too' and insert, for exanple. 'purchaser under contract of purchase.' or *Lessee')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6 The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on _.._January 2 2 , 2 01 5 The work done was:
PVDE Arterial Roads Rehabilitation Protect
8. The names of the contractor, if any, for such work of improvement was — A11 American Asphalt _
— (If no contractor for work of improvement as a whole, insert 'None' o e of vact)
9. The property on which said work of improvement was completed is in the City of --R1�h� dal-0a._w°zrd��-- —
County of T,oS-_A lgi 1 Ps , State of - C —, and is described as follows: Pa 1 n �gr_d�S.- nr1 Tri EaSi-
—_..
-___-_-Between
10. The street address of said property is
(II no street address ha riaally assigned, insert 'none'.)
Dated
(Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)
VERIFICATION
I, the undersigned, say: I am the ���Sz�l_�__.—_.____, the Declarant of the foregoing Notice of Completion;
(President of, anagor of, Partner of, Owner of, etc.)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
Executed on `— ---- — - 20—. at C.3 z g ._. an. hn pa_10�— �S-Ci2S—..,------CA---.
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are True)
Before you use this form fill in all blanks, and make whatever changes are appropriate and necessary �I�{I t��II�If�IIIIIN
to your particular transaction. Consult a lawyer if you doubt the form s fitness Tor your purpose and use. I `
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or fitness of this form for an intended use or purpose. 02005 WOLCOTTS FORMS, INC.
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