CC SR 20171219 2 - FY16-17 Year End ReportRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 12/19/2017
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the FY16-17 Year-end Financial Report,
Purchase Order Carry -Forward Schedule, and Continuing Appropriations.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the FY16-17 Year-end Financial Report;
(2) Receive and file the Purchase Order Carry -Forward Schedule from FY16-17 to
FY17-18;
(3) Approve decreasing FY16-17 Adopted Budget in the amount of $320,657
(Capital Improvement Projects Fund), $300,000 (Donor Restricted Fund), and
$415,000 (General Fund); and,
(4) Approve Continuing Appropriations from FY16-17 to FY17-18, amending the
FY17-18 Adopted Budget in the amount of $320,657 (Capital Improvement
Projects Fund), $300,000 (Donor Restricted Fund), and $415,000 (General
Fund).
FISCAL IMPACT: Amounts specified in Recommended Council Actions #3 and #4
above.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Vina Ramos, Accounting Supervisor �1—
REVIEWED BY: Trang Nguyen, Deputy Director of Finance
Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager fP
ATTACHED SUPPORTING DOCUMENTS:
A. FY16-17 Purchase Order Carry -Forward Schedule (page A-1)
B. FY16-17 Continuing Appropriations Schedule (page B-1)
Fiscal Year 2016-17 General Fund Year-end Results
In the City's Budget Workshop on June 20, 2017, Staff projected FY16-17 General
Fund Revenues to end the year at $29.6 million and Expenditures to end at $29.8
million, resulting in a negative variance of $0.2 million (revenues to expenditures).
In comparison to the actual year-end results, the unaudited General Fund
operations ended the year at $29.4 million of Revenues and $27.7 million of
1
Expenditures, resulting a positive variance of $1.7 million (revenues to
expenditures). The following table is a summary of FY16-17 General Fund
Operation results.
Table 1 — Summary of FY16-17 General Fund Operations
General Fund Balance Reconciliation
After applying the 50% Reserve Fund policy, Purchase Orders Carry -forward, and
Continuing Appropriations, the unaudited General Fund Balance ended the year with
an increase of $1.9 million. This is an increase of $0.5 million from the year-end
estimates presented at the Budget Workshop on June 20, 2017. The increase is a
combination of less anticipated Revenues by $0.2 million, savings of $2.3 million in
Expenditures, adding $1 million of Purchase Order Carry -Forward items, and $0.4
million of Continuing Appropriations.
The major changes on the year-end results over estimates are savings from approved
projects in FY16-17 but not completed by year-end. About $1 million is under Public
Safety, related to the Automated License Plate Recognition (ALPR) projects and the
Public Safety Incentive Program for residents to purchase security camera devices. The
General Fund also realized savings from transfers of $1.3 million from the Proposition A
Exchange Program with the cities of Montebello, Diamond Bar, and Rolling Hills. The
remaining savings are from the professional and technical services from various
Departments.
The following table is a reconciliation of the changes to estimates.
2
FY 2016-17
FY 2016-17
Change in
General Fund
YE Estimates
Actuals
Estimates
Revenues
$
29.6
$
29.4
$ (0.2)
Expenditures
$
(29.8)
$
(27.7)
$ 2.1
Variance
$
(0.2)
$
1.7
$ 1.9
General Fund Balance Reconciliation
After applying the 50% Reserve Fund policy, Purchase Orders Carry -forward, and
Continuing Appropriations, the unaudited General Fund Balance ended the year with
an increase of $1.9 million. This is an increase of $0.5 million from the year-end
estimates presented at the Budget Workshop on June 20, 2017. The increase is a
combination of less anticipated Revenues by $0.2 million, savings of $2.3 million in
Expenditures, adding $1 million of Purchase Order Carry -Forward items, and $0.4
million of Continuing Appropriations.
The major changes on the year-end results over estimates are savings from approved
projects in FY16-17 but not completed by year-end. About $1 million is under Public
Safety, related to the Automated License Plate Recognition (ALPR) projects and the
Public Safety Incentive Program for residents to purchase security camera devices. The
General Fund also realized savings from transfers of $1.3 million from the Proposition A
Exchange Program with the cities of Montebello, Diamond Bar, and Rolling Hills. The
remaining savings are from the professional and technical services from various
Departments.
The following table is a reconciliation of the changes to estimates.
2
Table 2 - Summary of FY16-17 General Fund Revenues and Expenditure
General Fund (in millions)
FY 2016-17
Estimates
FY 2016-17
Actuals
Change in
Estimates
Beginning Fund Balance
$
15.1
$
15.1
$
-
Add: Revenues
$
29.4
$
29.2
$
(0.2)
Add: Transfers In
$
0.2
$
0.2
$
-
Subtotal
$
44.7
$
44.5
$
(0.2)
Less: Year-end Operating Expenditures
$
25.6
$
23.3
$
(2.3)
Less: Transfers Out
$
4.2
$
4.4
$
0.2
Subtotal
$
29.8
$
27.7
$
(2.1)
Unaudited General Fund Balance
$
14.9
$
16.8
$
1.9
Less: 50% Policy Reserve
$
(12.8)
$
(12.8)
$
-
Purchase Orders Carry -Forward
$
(1.0)
$
(1.0)
Continuing Appropriations
$
(0.4)
$
(0.4)
Unaudited General Fund Unrestricted Surplus(Deficit)
$
2.1
$
2.6
$
0.5
General Fund Revenues
As illustrated in Table 1, the change to estimates in Revenues is a decrease of $0.2
million. The following are highlights of the major changes:
➢ Transfer Occupancy Tax (TOT) includes two categories, one is from
Terranea's TOT and the other category is from Miscellaneous TOT that
includes occupying rooms in a hotel or similar for 30 days or less. Staff
projected $5.3 million of TOT collected from Terranea and $0.6 million of
Miscellaneous TOT. Compared to the year-end results, Terranea's TOT
improved by about $100,000 but offset by the decreased results in
Miscellaneous TOT of $400,000, resulting in a net decrease of about
$300,000 to estimates.
➢ Property Tax came in slightly higher than estimated by $42,000. This
increase is tied to larger property transfer tax revenue from the sale of real
property.
➢ Sales Tax came in higher than estimated by $200,000 primarily from growth
in food product sales.
➢ Other Licenses & Permits decreased by over $100,000 mainly attributed to
the projected amount of permits in the Building and Safety program.
➢ Other Revenues increased by $100,000 from a combination of increased
sales at the Point Vicente Interpretive Center, interest earnings, RDA loan
payments, donations, Business License Tax, and Charges for Services. The
categories that came in under from estimates include Franchise Tax due to
decreased of consumption levels and Golf Tax due to decreased of sales
receipts.
3
The following table is a summary of revenue estimates and actuals.
Table 3 — FY16-17 General Fund Revenues — Estimates vs. Actuals
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$(2,000)
Other
Other
Property Tax
Sales Tax
TOT
UUT
Licenses &
evenue
Revenue
■ FY 2016-17
$12,304
$2,228
$5,896
$1,819
$2,294
$4,879
Estimates
■ FY 2016-17
$12,346
$2,384
$5,601
$1,775
$2,141
$5,013
Unaudited Actuals
■ Variance
$42
$156
$(295)
$(44)
$(153)
$134
General Fund Expenditures
As illustrated in Table 1, Expenditures ended the year better than estimated by $2.1
million. The following are highlights of the changes to estimates:
r Salaries and Benefits ended $0.5 million higher than year-end estimates.
This is mostly due to Workers' Compensation, Group Term Life Insurance
Premium, Replacement Insurance Premium and payroll accrual for the
first week of July 2016 that was not included in the estimates for a total of
$471,000. The remaining $29,000 is from overtime and part-time staff
during the last quarter of the year.
v Non -Personnel category is the City's general operations including
contract services, legal services, training, memberships, and supplies.
Compared to the year-end estimates, this category came in lower by
$1.4, mainly from the maintenance, professional and technical contracts
for $1.1 million that were not completed by year-end. The rest of the
unspent amounts are from operating supplies, training, memberships,
and utilities.
➢ Public Safety also ended the year lower than year-end estimates by $1
million primarily from the ALPR projects and the Incentive Program.
These projects are included in the Purchase Order Carry -Forward and
scheduled for completion in FY17-18.
➢ Transfers Out ended the year slightly lower than expected by $0.1 million
due to the final results from TOT revenues.
al
The following tables summarize the expenditure estimates and actuals.
Table 4A - FY16-17 General Fund Expenditures -Estimates vs. Actuals
$12,000
$10,000
$8,000
V)
� $6,000
M
In
o $4,000
t
� $2,000
$(2,000)
Salaries & Wages Benefits Non -Personnel Public Safety Transfers
■ FY 2016-17
Estimates $6,412 $1,911 $9,621 $7,355 $4,500
■ FY 2016-17 $6,578 $2,250 $8,204 $6,273 $4,387
Unaudited Actuals
■ Variance $166 $339 $(1,418) $(1,083) $(113)
Table 4113 - FY16-17 General Fund Exoenditures - By Deoartments
Overall, the General Fund Operations ended the year with a slight decrease in
revenues and expenditures ending the year below estimates. This results in a General
5
$8,000
$7,000
$6,000
$5,000
$4,000
o
$3,000
$2,000
$1,000
$_�
'
$(1,000)
$(2,000)
Admin
City
Commun
Finance
Legal
Public
Public
Recreati
on &
Transfer
Council
ity Dev
Services
Safety
Works
Parks
s
■
FY 2016-17
$3,028
$140
$2,763
$3,666
$1,173
$6,273
$4,086
$2,175
$4,387
Unaudited Actuals
■
FY 2016-17
$3,275
$120
$2,973
$3,905
$950
$7,355
$4,766
$2,276
$4,190
Estimates
■
Variance
$(246)
$20
$(209)
$(239)
$223
$(1,083)
$(680)
$(101)
$198
Overall, the General Fund Operations ended the year with a slight decrease in
revenues and expenditures ending the year below estimates. This results in a General
5
Fund surplus of $2.6 million, after funding the 50% Reserve Policy and accounting for
purchase orders carry -forward and continuing appropriations into FY17-18.
Capital Improvement Proiects Fund
The CIP Fund ended the year with a fund balance of $22 million. Of this amount,
total Transfers -In ended the year at $4.4 million and Expenditures at $7.1 million.
Transfers -In came in lower than estimated by $100,000, mainly from the year-end
TOT revenue results.
The change to estimates in fund balance is a decrease of $3 million primarily from
the number of projects completed in FY16-17. When compared to the previous
year-end results, expenditures in FY16-17 increased by over $5 million. In addition
to the completed projects, $5 million of projects have been awarded before year-
end and will be carried forward in FY17-18.
Equipment Replacement Fund
Equipment Replacement Fund ended the year on target at $2.7 million. The year-end
expenditure results came in lower than estimated by about $265,000. The change to
estimates are from unspent budget from the City's software implementation programs.
About $215,000 is the remaining balance from the City's new permitting system, and
$45,000 from the City's financial software. Both projects will continue until completed,
and therefore unspent budgets will be carried forward to FY17-18.
Water Quality/Flood Protection Fund
Water Quality ended the year on target with no fund balance and no new revenues
received. All approved Storm Drain projects—totaling $4.2 million—have been
encumbered and scheduled to be completed in FY17-18.
Other Governmental Funds
Other Governmental Funds include Special Revenue Funds and Permanent Funds.
The balance for all funds ended at $13.2 million. Over 90% of the fund balance is
restricted by law or external agencies. Over $10 million is restricted by law, $1 million
is restricted by reimbursement settlement with the Improvement Authority – Abalone
Cove, and another $750,000 is restricted by endowment within Subregion One.
Al
•
Table 5 - Other Funds Year-end Summary
Restricted Fund Balance In
Beginning Fund Balance $
Add: Revenues $
Add: Transfers In $
Subtotal $
Less: Expenditures $
Less: Transfers Out $
Subtotal $
Restricted Ending Fund Balance $
Purchase Orders Carry -Forward $
Continuing Appropriations $
Unaudited Fund Balance Surplus(Deficit) $
Purchase Order Carrvover Schedule
Capital Equipment
rovement Replacement Water Quality
29.7
$
3.8
$
5.6 $
0.3
$
0.1
$
0.05 $
4.1
$
-
$
- $
34.1
$
3.9
$
5.6 $
(7.1)
$
(0.9)
$
(1.4) $
(7.1)
$
(0.9)
$
(1.4) $
27.0
$
3.0
$
4.2 $
(4.7)
$
(0.3)
$
(4.2) $
(0.3)
$
-
$
- $
22.0
$
2.7
$
0.0 $
Special
Revenues &
Permanent
Funds
14.0
7.0
0.2
21.2
(5.7)
(0.2)
(5.9)
15.3
(1.8)
(0.3)
13.2
As part of the year-end process, Staff reviewed open purchase orders and compiled a
ist of projects and purchases that were encumbered in FY16-17 but not completed or
delivered by June 30, 2017. To meet budgetary requirements, the purchase orders
must be carried forward in FY17-18. The carry -forward items of $12.4 million have no
net fiscal impact as it decreases the FY16-17 Adopted Budget and increases the FY17-
18 Adopted Budget for the same amount. About 80% of the carry -forward items are
projects from the CIP Fund and from the Water Quality Fund. The following is a
summary of the carry -forward amount for by Fund.
7
Fund
Fund Name
Total
101
General Fund
$ 963,643
202
Gas Tax
$ 249,346
213
Waste Reduction
$ 2,500
216
Prop A
$ 306,310
225
Abalone Cove
$ 2,125
228
Donor Restricted
$ 7,893
285
IA Portuguese
$ 40,820
310
CDBG
$ 165,760
330
CIP
$ 4,660,059
334
Quimby
$ 969,295
501
Water Quality
$ 4,735,809
681
Equipment Replacement
$ 264,065
795
IA
$ 17,500
Grand Total
$ 12,385,126
Additional details are included in the attached Exhibit A, FY16-17 Purchase Order Carry -
Forward Schedule.
Continuing Appropriations
In addition to the Purchase Order Carry -Forward Schedule, the Finance Department, in
partnership with other Departments and the City Manager, prepares a summary of
proposed continuing appropriations to be carried over to the next fiscal year. The
General Fund continuing appropriations will primarily be used to fund the ongoing
projects such as; the Portuguese Bend Landflow and Wireless Telecommunications
Facility Permit programs. Table 6 below identifies the projects that were included in the
FY16-17 Adopted Budget, but were not completed or spent by June 30, 2017. As a
result, Staff is requesting to carryover the appropriation to FY17-18 Adopted Budget.
Additional details are included in the attached Exhibit B.
Table 6: FY16-17 Continuing Appropriation Requests
Fund
Fund Name
Total
330
CIP Fund
$ 320,657
228
Donor Restricted Fund
$ 300,000
101
lGeneral Fund
$ 415,000
Total
$ 1,035,657
The City is currently going through an external audit with Vavrinek, Trine, Day & Co.
(VTD). Once the audit is completed, Finance will prepare and submit the
Comprehensive Annual Financial Report (CAFR) to the City Council, which will have
the audited final revenues, expenditures, and fund balances.
EXHIBIT A: FY 2016-17 PO Carry -Forward Requests - By Fund
F.d
Fund
Fund Name
Total
101
General Fund
$
963,643
202
Gas Tax
$
249,346
213
Waste Reduction
$
2,500
216
Prop A
$
306,310
225
Abalone Cove
$
2,125
228
Donor Restricted
$
7,893
285
IA Portuguese
$
40,820
310
CDBG
$
165,760
330
CIP
$
4,660,059
334
Quimby
$
969,295
501
Water Quality
$
4,735,809
681
Equipment Replacement
$
264,065
795
11A
$
17,500
Grand Total
I
$
12,385,126
F.d
Exhibit A: FY 2016-17 PO Carry -Forward Requests - Details
F.dM
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
I NTERW EST
CONSULTING GROUP,
General Fund
101
05/24/2017
CDD
20170101
1
CDD - BUILDING & SAFETY
$ 22,111
Temp service extended
Project not completed in
General Fund
101
02/16/2017
CDD
9370
E.S.A.
CDD - PLANNING
$ 41,194
FY16-17
Ongoing project for
General Fund
101
02/13/2017
CM
9361
GENESIS WORKS, INC.
CITY MANAGER
$ 11,063
Employee Development
PORTFOLIO RECOVERY
General Fund
101
02/01/2017
FIN
9140
ASSOCIATES
FINANCE
$ 2,388
Pending invoice in FY16-17
VAVRINEK, TRINE, DAY
General Fund
101
03/06/2017
FIN
20170001
& CO., L
FINANCE
$ 6,363
Ongoing project
COST RECOVERY
General Fund
101
06/22/2017
FIN
20170148
SYSTEMS, INC.
NON -DEPARTMENTAL
$ 9,000
Pending invoice in FY16-17
VIGILANT SOLUTIONS,
PUBLIC SAFETY - SPECIAL
General Fund
101
02/01/2017
CM
9169
LLC.
PROGRAMS
$ 215,957
Ongoing project
VIGILANT SOLUTIONS,
PUBLIC SAFETY - SPECIAL
General Fund
101
07/06/2017
CM
20170164
LLC.
PROGRAMS
$ 391,500
Ongoing project
VIGILANT SOLUTIONS,
PUBLIC SAFETY - SPECIAL
General Fund
101
07/06/2017
CM
20170164
LLC.
PROGRAMS
$ 120,000
Ongoing project
BOT HOME
PUBLIC SAFETY - SPECIAL
General Fund
101
07/10/2017
CM
20170166
AUTOMATION, INC
PROGRAMS
$ 100,000
Ongoing project
Citywide traffic sign
inventory, assessment of
signs, and obtain cost
estimate for replacement of
CBM CONSULTING,
aging, damaged, and non -
General Fund
101
02/02/2017
PW - GF
9231
INC.
PUBLIC WORK S- ADMIN
$ 3,745
compliant signs.
Survey for vacation of right-
PENCO ENGINEERING,
of -way (ROW) on a portion of
General Fund
101
04/04/2017
PW - GF
20170018
INC.
PUBLIC WORK S- ADMIN
$ 9,580
Crest Rd.
F.dM
A-3
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Design of acoustical
BLACK, O'DOWD &
PUBLIC WORKS - BUILDING
improvements project at
General Fund
101
02/01/2017
PW - GF
9168
ASSOCIATES, I
MAINT
$ 1,500
PVIC
Citywide traffic sign
inventory, assessment of
signs, and obtain cost
estimate for replacement of
CBM CONSULTING,
PUBLIC WORKS - TRAFFIC
aging, damaged, and non -
General Fund
101
02/02/2017
PW - GF
9231
INC.
SAFETY
$ 10,826
compliant signs.
COUNTY SANITATION
REC & PARK - OTHER
Invoice pending. Payment
General Fund
101
01/27/2017
R&P
8932
DISTRICT #5
FACILITIES
$ 2,400
will be processed in FY17-18
PORTFOLIO RECOVERY
Porfolio Recovery - Stats
General Fund
101
06/30/2017
Finance
20170195
ASSOCIATES
Finance
$ 1,550
report for FY16-17
General Fund
101
06/30/2017
Finance
9063
CITY OF RHE
CM - Public Safety
$ 14,467
Traffic services for FY16-17
HARDY & HARPER,
Maintenance of PB landslide
Gas Tax
202
01/31/2017
PW -OTHER
9054
INC.
PW - LANDSLIDE
$ 15,460
area drainage pipe.
Construction management
and inspection services for
PW - MEASURE R -
Annual Sidewalk Repair
Gas Tax
202
08/14/2017
PW - OTHER
20170190
SUNBEAM SOLAR
SIDEWALK REPAIR
$ 31,988
Program.
EBS GENERAL
PW - MEASURE R -
Construction of Annual
Gas Tax
202
08/14/2017
PW - OTHER
20170189
ENGINERING, INC.
SIDEWALK REPAIR
$ 201,898
Sidewalk Repair Program.
Advertisement of "Earth
Month" activities, using Used
Oil Opportunity Grant
Waste
NATIONAL MEDIA,
Program funds (for 5 -week
Reduction
213
02/03/2017
PW - OTHER
9346
INC.
WASTE REDUCTION
$ 2,500
period).
Construction of Hawthorne
CALIFORNIA
PW - PROP A -
Blvd. Pedestrian Linkage
Proposition A
216
06/29/2017
PW -OTHER
20170159
LANDSCAPE & DESIGN
HAWTHORNE
$ 163,265
Sidewalk/Bus Stop Project.
A-3
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Construction of park
PUB CONSTRUCTION,
PW - PROP A - LOWER
improvements at Lower
Proposition A
216
07/27/2017
PW -OTHER
20170177
INC.
HESSE PARK
$ 120,055
Hesse Park.
Proposition A
216
06/30/2017
PW - Other
20170159
CA LANDSCAPE
PW - Other
$ 22,991
Hawthorne Linkage Project
Engineer's report for annual
Abalone Cove Sewer
PW - ABALONE COVE
Maintenance District fee
Abalone Cove
225
05/15/2017
PW - OTHER
20170089
HARRIS & ASSOCIATES
SEWER DISTRICT
$ 2,125
assessments.
CALIFORNIA NATIVE
Donor Restricted
228
02/02/2017
R&P
9219
PLANT SOCIE
DONOR RESTRICTED FUND
$ 7,893
Invoice pending in FY16-17
MCGEE SURVEYING
GPS survey at existing points
IA Portuguese
285
01/26/2017
PW -OTHER
8857
CONSULTING
PW - IA PORT BEND
$ 40,820
within the landslide area.
Design services for the Bus
CBM CONSULTING,
Stop at City Hall ADA Access
CDBG
310
02/16/2017
PW -OTHER
9378
INC.
PW - CDBG
$ 2,570
Improvements Project.
Construction of Bus Stop as
part of City Hall ADA Access
CDBG
310
07/31/2017
PW - OTHER
20170181
PALP INC
PW - CDBG
$ 163,190
Improvements Project.
Hawthorne Blvd. road repairs
associated with the
PW -CIP -
Hawthorne Blvd. Traffic
HARDY & HARPER,
INFRASTRUCTURE
Signal Synchronization
CIP
330
06/19/2017
PW - CIP
20170136
INC.
IMPROVEMENTS
$ 7,837
Project.
Construction management
PW - CIP -
and inspection services for
ATKINS NORTH
INFRASTRUCTURE
the Miraleste Dr. Arterial
CIP
330
06/19/2017
PW - CIP
20170138
AMERICA, INC.
IMPROVEMENTS
$ 88,477
Rehabilitation Project.
F."M
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Environmental studies
PW-CIP-
related to the straightening
INFRASTRUCTURE
of the east end of PVDS in
CIP
330
07/10/2017
PW - CIP
20170169
CWE
IMPROVEMENTS
$ 44,745
the PB landslide area.
Contingency funds
PW-CIP-
associated wth the Coastal
HARRIS STEEL FENCE
INFRASTRUCTURE
Bluff Fence Project, which is
CIP
330
06/20/2017
PW - CIP
20170142
CO., INC
IMPROVEMENTS
$ 10,456
currently under construction.
Funds for completion of the
PW - CIP -
Coastal Bluff Fence Project,
HARRIS STEEL FENCE
INFRASTRUCTURE
which is currently under
CIP
330
06/20/2017
PW - CIP
20170142
CO., INC
IMPROVEMENTS
$ 104,562
construction.
Civil engineering & project
management services for PB
INTERWEST
PW-CIP-
landslide design services &
CONSULTING GROUP,
INFRASTRUCTURE
street light acquisition
CIP
330
04/28/2017
PW - CIP
201700651
IMPROVEMENTS
$ 17,910
project.
Environmental review (initial
study) related to the
PW-CIP-
straightening of the east end
INFRASTRUCTURE
of PVDS in the PB landslide
CIP
330
02/01/2017
PW - CIP
9111
CWE
IMPROVEMENTS
$ 40,745
area.
PW - CIP -
Retention funds need to be
CONCEPT
INFRASTRUCTURE
released for Sunnyside Ridge
CIP
330
02/01/2017
PW - CIP
9114
CONSULTANT, INC.
IMPROVEMENTS
$ 7,010
Trail Segment Project.
PW-CIP-
Retention funds need to be
CONCEPT
INFRASTRUCTURE
released for Sunnyside Ridge
CIP
1 330
1 02/01/2017
PW - CIP
9114
CONSULTANT, INC.
IMPROVEMENTS
$ 16,364
Trail Segment Project.
F."M
we
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
PW-CIP-
Retention funds need to be
CONCEPT
INFRASTRUCTURE
released for Sunnyside Ridge
CIP
330
02/01/2017
PW - CIP
9114
CONSULTANT, INC.
IMPROVEMENTS
$ 23,194
Trail Segment Project.
PW -CIP -
Retention funds need to be
CONCEPT
INFRASTRUCTURE
released for Sunnyside Ridge
CIP
330
02/01/2017
PW - CIP
9114
CONSULTANT, INC.
IMPROVEMENTS
$ 36,586
Trail Segment Project.
PW - CIP -
ABNY GENERAL
INFRASTRUCTURE
Construction of ADA Access
CIP
330
08/02/2017
PW - CIP
20170184
ENGINEERING INC.
IMPROVEMENTS
$ 446,113
Improvements at Hesse Park.
Construction management &
inspection services for the
INTERWEST
PW-CIP-
Pedestrian Safe Bus
CONSULTING GROUP,
INFRASTRUCTURE
Stop/Sidewalk Linkage
CIP
330
06/29/2017
PW - CIP
20170158
I
IMPROVEMENTS
$ 101,870
Project on Hawthorne Blvd.
Construction of the
PW-CIP-
Pedestrian Safe Bus
CALIFORNIA
INFRASTRUCTURE
Stop/Sidewalk Linkage
CIP
330
06/29/2017
PW - CIP
20170159
LANDSCAPE & DESIGN
IMPROVEMENTS
$ 1,163,193
Project on Hawthorne Blvd.
PW - CIP -
Design services for Miraleste
INFRASTRUCTURE
Drive Arterial Street
CIP
330
02/02/2017
PW - CIP
9191
SUNBEAM SOLAR
IMPROVEMENTS
$ 20,612
Rehabilitation Project.
PW-CIP-
Construction of Miraleste
INFRASTRUCTURE
Drive Arterial Street
CIP
330
07/06/2017
PW - CIP
20170165
PALP INC
IMPROVEMENTS
$ 1,624,412
Rehabilitation Project.
Design services for
PW-CIP-
Hawthorne Blvd. Traffic
INFRASTRUCTURE
Signal Synchronization
CIP
330
01/30/2017
PW - CIP
8993
SUNBEAM SOLAR
IMPROVEMENTS
$ 4,203
Project.
we
F."M
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Construction of the
PW-CIP-
Hawthorne Blvd. Traffic
PRO TECH
INFRASTRUCTURE
Signal Synchronization
CIP
330
01/31/2017
PW - CIP
9094
ENGINEERING CORP
IMPROVEMENTS
$ 13,874
Project.
Construction management &
PW -CIP -
inspection services for the
INFRASTRUCTURE
PVDE Guardrail Replacement
CIP
330
04/24/2017
PW - CIP
20170050
SUNBEAM SOLAR
IMPROVEMENTS
$ 13,760
Project.
Design services for the
PW-CIP-
Residential Street
INFRASTRUCTURE
Rehabilitation Project (Area
CIP
330
02/02/2017
PW - CIP
9197
SUNBEAM SOLAR
IMPROVEMENTS
$ 174,057
7).
Certified arborist services for
PW - CIP -
the Residential Street
GAUDENTI & SONS
INFRASTRUCTURE
Rehabilitation Project (Area
CIP
330
02/03/2017
PW - CIP
9321
CORP
IMPROVEMENTS
$ 5,000
7).
Construction management
and inspection services for
PW-CIP-
the Residential Street
CBM CONSULTING,
INFRASTRUCTURE
Rehabilitation Project (Area
CIP
330
07/19/2017
PW - CIP
20170172
INC.
IMPROVEMENTS
$ 44,800
7).
Design services for the
Residential Street
Rehabilitation Project (Area
PW-CIP-
7), due to the addition of
INFRASTRUCTURE
Crest Road East to the
CIP
330
08/14/2017
PW - CIP
20170191
SUNBEAM SOLAR
IMPROVEMENTS
$ 55,000
project.
Design services for the
PW-CIP-
Residential Street
INFRASTRUCTURE
Rehabilitation Project (Area
CIP
330
03/04/2017
PW - CIP
9396
SUNBEAM SOLAR
IMPROVEMENTS
$ 380,103
8).
Civil engineering services for
PW-CIP-
the Residential Street
INFRASTRUCTURE
Rehabilitation Project (Area
CIP
330
08/14/2017
PW - CIP
20170193
SUNBEAM SOLAR
IMPROVEMENTS
$ 11,600
8).
F."M
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Design services for the FY 15-
16 Residential Street
PW -CIP -
Rehabilitation Project (Areas
INFRASTRUCTURE
2 & 6). Billing for survey and
CIP
330
02/01/2017
PW - CIP
9162
SUNBEAM SOLAR
IMPROVEMENTS
$ 3,024
as -built plans is still pending.
HORIZONS
Construction of dog park and
CONSTRUCTION CO.
QUIMBY - EASTVIEW DOG
park improvements at
Quimby
334
08/02/2017
PW - OTHER
20170183
INT
PARK
$ 315,920
Eastview Park.
Construction inspection
services for ADA Access
HR GREEN
QUIMBY - LOWER HESSE
Improvements Project at
Quimby
334
07/31/2017
PW -OTHER
20170179
CALIFORNIA, INC.
PARK
$ 25,800
Hesse Park.
Construction of park
PUB CONSTRUCTION,
QUIMBY - LOWER HESSE
improvements at Lower
Quimby
334
07/27/2017
PW -OTHER
20170177
INC.
PARK
$ 627,575
Hesse Park.
PW - CIP -
INFRASTRUCTURE
Ongoing project - SDDIP CC
CIP
501
06/30/2017
PW - CIP
518
COUCH & SONS, LP
IMPROVEMENTS
$ 1,970,451
Approved 6/6/17
PW-CIP-
INFRASTRUCTURE
Ongoing project PVDE
Water Quality
501
06/30/2017
PW - CIP
20170056
A TO Z CONSTRUCTION
IMPROVEMENTS
$ 67,695
Guardrail
Design services for the Storm
INTERWEST
Drain Deficiency
CONSULTING GROUP,
Improvement Program
Water Quality
501
06/19/2017
PW - OTHER
20170131
1
WQF
$ 6,770
(SDDIP).
Preparation of a Project
Study Report (PSR) for a
potential storm drain project
at Altamira Canyon to
WQF - ALTAMIRA
manage drainage at this
Water Quality
1 501
01/31/2017
PW - OTHER
1 90501
HARRIS & ASSOCIATES
I DRAINAGE
$ 78,321
location.
me
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Construction management &
inspection services for the
Storm Drain Deficiency
WQF -STORM DRAIN DEF
Improvement Program
Water Quality
501
07/31/2017
PW -OTHER
20170178
PSOMAS
IMPROVEMENT
$ 78,620
(SDDIP).
Design services for the Storm
Drain Deficiency
DUDEK & ASSOCIATES,
WQF -STORM DRAIN DEF
Improvement Program
Water Quality
501
02/03/2017
PW - OTHER
9266
INC.
IMPROVEMENT
$ 3,823
(SDDIP) - Year 1.
Design services for the Storm
Drain Deficiency
DUDEK & ASSOCIATES,
WQF -STORM DRAIN DEF
Improvement Program
Water Quality
501
08/14/2017
PW - OTHER
20170192
INC.
IMPROVEMENT
$ 15,012
(SDDIP) - Year 1.
Release of retention related
SOUTHWEST PIPELINE
WQF -STORM DRAIN
to the construction of the
Water Quality
501
02/20/2017
PW - OTHER
8704
& TRENCHLE
LINING
$ 387,726
Storm Drain Lining Project.
Release of retention related
SOUTHWEST PIPELINE
WQF -STORM DRAIN
to the construction of the
Water Quality
501
01/31/2017
PW -OTHER
9097
& TRENCHLE
LINING
$ 217,517
Storm Drain Lining Project.
WQF -STORM DRAIN
Construction of the Storm
Water Quality
501
02/02/2017
PW - OTHER
9196
CWE
POINT REPAIR
$ 54,520
Drain Point Repair Project.
Construction management &
INTERWEST
inspection services for the
CONSULTING GROUP,
WQF -STORM DRAIN
Storm Drain Point Repair
Water Quality
501
06/19/2017
PW - OTHER
20170139
1
POINT REPAIR
$ 35,000
Project.
WQF - STORM DRAIN
Construction of the Storm
Water Quality
501
06/19/2017
PW - OTHER
20170140
G. B. COOKE, INC.
POINT REPAIR
$ 182,100
Drain Point Repair Project.
WQF - STORM DRAIN
Construction of the Storm
Water Quality
501
06/19/2017
PW -OTHER
20170140
G. B. COOKE, INC.
POINT REPAIR
$ 189,870
Drain Point Repair Project.
WQF - STORM DRAIN
Construction of the Storm
Water Quality
501
06/19/2017
PW - OTHER
20170140
G. B. COOKE, INC.
POINT REPAIR
$ 1,716,630
Drain Point Repair Project.
me
F"
Fund
Vendor
PO
Fund Name
PO Date
Department
Department
Program
Reason/Justification
Number
Name
Amount
Equipment
RAMUNDSEN
Replacement
681
02/16/2017
CM
9358
SUPERIOR HOLDINGS,
EQUIP REPLACEMENT
$ 4,179
Ongoing project -Trakit
Equipment
RAMUNDSEN
Replacement
681
02/16/2017
CM
9358
SUPERIOR HOLDINGS,
EQUIP REPLACEMENT
$ 203,087
Ongoing project -Trakit
Equipment
TYLER TECHNOLOGIES,
Replacement
681
01/31/2017
FIN
9090
INC.
EQUIP REPLACEMENT
$ 45,557
Ongoing project
Light bar for 2017 Toyota
Equipment
Prius replacement vehicle for
Replacement
681
06/14/2017
PW - EQUIP
20170125
72 HOUR LLC
EQUIP REPLACEMENT
$ 8,171
CDD.
Light bar for 2017 Toyota
Equipment
Prius replacement vehicle for
Replacement
681
06/19/2017
PW - EQUIP
20170137
72 HOUR LLC
EQUIP REPLACEMENT
$ 3,071
CDD.
Provide a GPS survey at
MCGEE SURVEYING
existing points within the PB
IA Abalone
795
1 01/26/2017
PW -OTHER
8857
CONSULTING
PW - IA ABALONE COVE
1 $ 17,500
landslide area.
TOTAL
1 $ 12,385,126
F"
I0 -M
Exhibit B: FY 2016-17 Continuing Appropriation Requests
Fund Number
Fund Name
Account Number
Requested
Amount
Description
330
CIP
330-400-8806-8802
$ 76,475
Ongoing project for PVDS Bike Lane
330
CIP
330-400-8404-8404
$ 84,982
Ongoing project for Coastal Bluff Fence Replacement, Phase 1
330
CIP
330-400-8031-8802
$ 50,000
Ongoing project for Hawthorne Blvd. Traffic Signal
Synchronization for operations
330
CIP
330-400-8043-5101
$ 74,200
Ongoing project for the landslide feasibility study, Portuguese
330
CIP
330-400-8502-8402
$ 35,000
Ongoing project for the ADA access at the RPTV building
228
Donor Restricted
228-400-8501-8004
$ 300,000
Ongoing project for PVIC Exhibit Renovation
101
General Fund
101-400-2999-5101
$ 100,000
Ongoing projects for Portuguese Bend & Wireless
Telecommunication Facilities
101
General Fund
101-400-2999-6101
$ 40,000
Ongoing project for Training
101
General Fund
101-400-4160-5101
$ 75,000
Ongoing project for NCCP under CDD
101
IGeneral Fund
101-400-6120-4901
1 $ 200,000
Ongoing project for the HOA Grant Matching Program under
1 Public Safety
101
1
1
1 $ 1,035,657
ITotal Continuing Appropriations
I0 -M