CC AGD 20171219
AGENDA
RANCHO PALOS VERDES CITY COUNCIL MEETING
TUESDAY, DECEMBER 19, 2017
FRED HESSE COMMUNITY PARK, MCTAGGART HALL
29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275
5:30 P.M. – CLOSED SESSION – SPECIAL MEETING
6:00 P.M. – STUDY SESSION
7:00 P.M. – REGULAR MEETING
NEXT RESOLUTION NO. 2017-66 NEXT ORDINANCE NO. 605
5:30 P.M. CLOSED SESSION – SPECIAL MEETING
CALL TO ORDER:
Mayor Brooks
ROLL CALL:
Councilman Alegria
Councilman Cruikshank
Councilman Dyda
Mayor Pro Tem Duhovic
Mayor Brooks
PUBLIC COMMENTS FOR CLOSED SESSION:
This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each
speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST
TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be
called at the appropriate time to make your remarks.
CLOSED SESSION ITEMS ANNOUNCED:
Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections
POTENTIAL LITIGATION AGAINST THE CITY
1.
GC 54956.9(d)(2) and (e)(3)
A point has been reached where, in the opinion of the legislative body of the local
agency on the advice of its legal counsel, based on existing facts and
circumstances, there is a significant exposure to litigation against the local agency,
based on a letter dated April 19, 2016, from Ted. K. Lippincott, legal counsel for
Mark Doddy, to Deputy City Manager Yap; a letter dated May 9, 2016, from Mr.
Lippincott to City Manager Willmore; and, a letter dated August 18, 2016, from Ted.
K. Lippincott, legal counsel for Maria Serrao, to Former Assistant City Attorney
Christina Burrows. A copy of the letters are on file in the City Clerk's Office.
INITIATION OF LITIGATION (Green Hills Memorial Park)
2.
GC 54956.9(d)(4)
Based on existing facts and circumstances, the legislative body of the local agency
has decided to initiate or is deciding whether to initiate litigation against Green Hills
Memorial Park regarding indemnification for litigation in the following cases: Sharon
Loveys vs. City of Rancho Palos Verdes, et al., Los Angeles Superior Court. Case
No. BS166493; Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BS160652; Sharon Loveys, et al. vs. City of
Rancho Palos Verdes, et al., Los Angeles Superior Court. Case No. BC629637
INITIATION OF LITIGATION BY THE CITY
3.
GC 54956.9(d)(4)
Based on existing facts and circumstances, the legislative body of the local agency
has decided to initiate or is deciding whether to initiate litigation.
One potential case
POTENTIAL LITIGATION AGAINST THE CITY
4.
GC 54956.9(d)(2) and (e)(1)
Based on facts and circumstances that might result in litigation against the City, but
which the City believes are not yet known to a potential plaintiff or plaintiffs, which
facts and circumstances need not be disclosed.
RECESS TO CLOSED SESSION ():
FIRESIDE ROOM
RECONVENE TO STUDY SESSION ():
MCTAGGART HALL
6:00 P.M. – STUDY SESSION
Immediately Following the Closed Session
The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to
provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are
listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda
items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No
action shall be taken during any Study Session unless the agenda so provides.
PUBLIC COMMENTS FOR STUDY SESSION:
This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each
speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST
TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be
called at the appropriate time to make your remarks.
DISCUSSION TOPICS FOR STUDY SESSION:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
City Council Agenda
December 19, 2017
Page 2 of 7
Recommendation:
Receive and file the Tentative Agendas and 2014 City
Council Goals and Priorities.
ADJOURN TO REGULAR MEETING:
7:00 P.M. – REGULAR MEETING
CALL TO ORDER:
Mayor Brooks
ROLL CALL:
Councilman Alegria
Councilman Cruikshank
Councilman Dyda
Mayor Pro Tem Duhovic
Mayor Brooks
PLEDGE OF ALLEGIANCE:
To be announced
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the
Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those
wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the
entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks.
CITY MANAGER REPORT:
CONSENT CALENDAR
:
Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council
may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the
Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to
speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on
any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to
complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the
City Clerk. You will be called at the appropriate time to make your remarks.
A. Motion to Waive Full Reading
City Council Agenda
December 19, 2017
Page 3 of 7
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of Minutes (Colborn)
Recommendation:
Approve the Minutes of the November 30, 2017 Special
meeting.
C. Register of Demands (Cullen)
Recommendation:
Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN
CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME
ARE TO BE PAID.
D. Consideration and possible action to cancel the January 2, 2018, City Council
meeting. (Colborn)
Recommendation:
Cancel the January 2, 2018, City Council meeting.
E. Consideration and possible action to approve the proposed FY17-18 Civic Center
Advisory Committee (CCAC) Work Plan. (Fox/Waters)
Recommendation:
Approve the proposed FY17-18 CCAC Work Plan.
F. Consideration and possible action regarding the October 2017 Cash
Balances/Monthly Treasurer’s Report. (Lin)
Recommendation:
Receive and file the October 2017 Cash Balances/Monthly
Treasurer’s Report.
G. Consideration and possible action to award a construction contract and construction
management agreement for the Hawthorne Boulevard Arterial Walls and Fences
Beautification Project. (Carrasco)
Recommendation:
(1) Approve the plans and specifications for the Hawthorne
Blvd. Arterial Walls and Fences Beautification project, which are on file in the Public
Works Department; (2) Award a construction contract to Metrocell Construction Inc.
in the amount of $241,586; (3) Award a contract services agreement to Atkins North
America in the amount of $59,440; (4) Authorize Staff to utilize an additional 10%
($30,103) for project contingency for a total project authorization of $331,129.
(5) Appropriate an additional $231,129 for this project from the CIP Reserves.
H. Consideration and possible action to modify the scope of services and contract sum
of the Contract Services Agreement with Daniel B. Stevens. (Dragoo)
Recommendation:
(1) Authorize Staff to execute the attached Change Order #1
allowing for the modified scope of services to include NCCP document review,
additional edits, presentations, meetings and site visits to the existing contract with
Daniel B. Stevens at an amount not to exceed $35,100; and, (2) Authorize an
additional appropriation to the project in the amount of $35,100.
City Council Agenda
December 19, 2017
Page 4 of 7
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to
that item. Each speaker will be limited to three (3) minutes to address the City Council.
PUBLIC HEARINGS:
This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will
provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be
limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS
THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the
appropriate time to make your remarks.
For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant
is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10)
minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested).
None.
REGULAR BUSINESS:
This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to
address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form
located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your
remarks.
1. Consideration and possible action regarding the FY17-18 first quarter budget report.
(Kaufman) (15 mins.)
Recommendation:
Receive and File the FY 2017-18 first quarter budget report
2. Consideration and possible action regarding the FY16-17 Year-end Financial
Report, Purchase Order Carry-Forward Schedule, and Continuing Appropriations.
(Ramos) (15 mins.)
Recommendation:
(1) Receive and file the FY16-17 Year-end Financial Report;
(2) Receive and file the Purchase Order Carry-Forward Schedule from FY16-17 to
FY17-18; (3) Approve decreasing FY16-17 Adopted Budget in the amount of
$320,657 (Capital Improvement Projects Fund), $300,000 (Donor Restricted Fund),
and $415,000 (General Fund); and, (4) Approve Continuing Appropriations from
FY16-17 to FY17-18, amending the FY17-18 Adopted Budget in the amount of
$320,657 (Capital Improvement Projects Fund), $300,000 (Donor Restricted Fund),
and $415,000 (General Fund).
3. Consideration and possible action to reduce the City’s financial subsidy in the
maintenance and operation of the Abalone Cove Sewer System. (Dragoo) (30 mins.)
Recommendation:
Receive report and provide direction on possible future actions.
4. Consideration and possible action to receive and file report on the history and
finances of the Abalone Cove Landslide Abatement District (ACLAD) and the fiscal
support the City provides to the District. (Kaufman) (30 mins.)
Recommendation:
Receive and file report on the history and finances of ACLAD
and the fiscal support the City provides to the District.
City Council Agenda
December 19, 2017
Page 5 of 7
5. Consideration and possible action to support the Updated Regional Stormwater
Quality project at Torrance Airport to meet MS4 Permit requirements. (Eder)(10 mins.)
Recommendation:
Authorize the Mayor to enter into a Memorandum of
Understanding with the City of Torrance for the preliminary design of the Torrance
Airport Project contingent on the City Attorney’s approval of the MOU as to form.
6. Consideration and possible action to adopt the City’s Emissions Reduction Action
Plan (ERAP) to improve the City’s sustainability by reducing greenhouse gas (GHG)
emissions. (Silva) (15 mins.)
Recommendation:
Adopt Resolution No. 2017-___, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING THE CITY’S
EMISSIONS REDUCTION ACTION PLAN THAT SERVES AS A GUIDE TO
IMPROVE THE CITY’S SUSTAINABILITY BY IMPLEMENTING MEASURES TO
REDUCE GREENHOUSE GAS EMISSIONS OVER THE NEXT 20 YEARS.
7. Consideration and possible action to appoint City Council Members to
Intergovernmental Organizations, Associations, and City Subcommittees for 2018.
(Colborn) (20 mins.)
Recommendation:
(1) Appoint the members of the City Council to the various
intergovernmental organizations, associations, and City Subcommittees for 2018;
and, (2) Direct Staff to notify the various agencies of the City Council’s decision.
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification.
FUTURE AGENDA ITEMS:
This section is designated for individual Council Members to request that an item be placed on a future City Council meeting
agenda. 5 minutes has been allotted for this section.
CITY COUNCIL ORAL REPORTS:
This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report
on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be
posted on the City’s website. 10 minutes has been allotted for this section.
ADJOURNMENT:
City Council Agenda
December 19, 2017
Page 6 of 7
City Council Agendas and staff reports are available for public review within 72 hours of the meeting at City
Agendas and Staff
Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M.
Reports:
Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301
Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until
dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website
www.rpvca.gov
Materials related to an item on an agenda submitted after distribution of the agenda packet
are available for public inspection at the front counter of the lobby of the City Hall
Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal
business hours.
Public We highly encourage written materials regarding City Council Agenda items be submitted no
Correspondence:
later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members
ample time to review and consider the issues raised prior to making decisions at the Council
meeting. Please keep in mind that it is difficult for Council Members to carefully review
materials submitted after that deadline or at the meeting. Written materials, including emails,
submitted to the City are public records and may be posted on the City’s website. Accordingly,
you may wish to omit personal information from your written materials or oral presentation as it
may become part of the public record regarding an agendized item. In addition, City
meetings may be televised and may be accessed through the City's website.
Public Participants must speak from the podium using the lectern microphone; comments are to be
Participation:
directed to the City Council and not to the staff or the public; repetition should be avoided; and
reading a submission that has been copied or contained in the agenda will be discouraged.
Public Comments: The City Council may limit the public input on any item based on the number of people
requesting to speak, the length of the agenda, or the business of the Council.
Conduct at the The Mayor shall order removed from the Council Chambers any person(s) who commit the
Council Meeting:
following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior
toward the Council or any member thereof, tending to interrupt the due and orderly course of
said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to
interrupt the due and orderly course of said meeting; disobedience of any lawful order of the
Mayor, which shall include an order to be seated or to refrain from addressing the Council
from the audience; any other unlawful interference with the due and orderly course of the
meeting.
Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be
spent during the meeting on that particular item. Accordingly, these estimates should not be
relied on in determining when a matter will be heard, especially since agenda items are often
re-ordered during a meeting and may be discussed at any time.
Continuation of The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new
Meeting:
business items after 10:15 p.m., unless the majority of the Council members who are present
affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business
after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are
completed, any unfinished business will be continued to the next succeeding day that is not a
holiday, at a location to be determined.
American with In compliance with the Americans with Disabilities Act, if you require a disability-related
Disabilities Act:
modification or accommodation to attend or participate in this meeting, including auxiliary aids
or services, please call the City Clerk’s Office at 310 544-5217 at least 48 hours prior to the
meeting.
City Council Agenda
December 19, 2017
Page 7 of 7
i
A;,.
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA ) AFFIDAVIT OF GIVING NOTICE OF A SPECIAL
COUNTY OF LOS ANGELES ) ss CITY COUNCIL AND IMPROVEMENT
CITY OF RANCHO PALOS VERDES) AUTHORITY MEETING
I, Emily Colborn, City Clerk, hereby certify that the Notice and Call of a Special Meeting of the Rancho
Palos Verdes City Council and Improvement Authority, a copy of which is attached hereto, was given by
email to each member of the City Council and Authority and was also sent by email to each newspaper
of general circulation that has requested such notice in writing on Tuesday, December 12, 2017, before
5:30 P.M.
ERIC ALEGRIA LOS ANGELES TIMES
30940 HAWTHORNE BLVD. 202 W. 1st Street
RANCHO PALOS VERDES Los Angeles, CA 90012
Email: eric.alegria@rpvca.gov Email: newstips@latimes.com (cut and paste)
SUSAN BROOKS PALOS VERDES NEWS
30940 HAWTHORNE BLVD. 609 DEEP VALLEY DRIVE,SUITE 200
RANCHO PALOS VERDES, CA 90275 ROLLING HILLS ESTATES, CA 90274
Email: susan.brooks@rpvca.gov Email: ed.pilolla@pvnews.com
JOHN CRUIKSHANK DAILY BREEZE, EDITOR
30940 HAWTHORNE BLVD. 21250 HAWTHORNE BLVD.#170
RANCHO PALOS VERDES TORRANCE, CA 90503
Email:john.cruikshank@rpvca.gov Email:vosier@scn,g.com
JERRY DUHOVIC DAVE ALESHIRE, CITY ATTORNEY/AGENCY
30940 HAWTHORNE BLVD. ATTORNEY
RANCHO PALOS VERDES, CA 90275 ALESHIRE &WYNDER, LLP
Email: ierry.duhovic@rpvca.gov 18881 VON KARMAN AVENUE,SUITE 1700
IRVINE, CA 92612
KEN DYDA
30940 HAWTHORNE BLVD.
RANCHO PALOS VERDES
Email: ken.dyda@rpvca.gov41111
Dated: December 12, 2017 •`
Emily Colb. n, ; MC,City Clerk
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)544-5208/Fax(310)544-5291
www.rpvca.gov