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CC SR 20171108 K - Salary Schdule Clean UpRANCHO PALOS VERDES CITY COUNCIL AGENDA REPORT AGENDA DESCRIPTION: MEETING DATE: 11/08/2017 AGENDA HEADING: Consent Calendar Consideration and possible action to amend the City's Salary Schedule and Auto Allowance Schedule for Competitive, Management, Confidential and Part-time Classifications, including the rescission and replacement of the Salary Schedule in Resolution No. 2017-41 RECOMMENDED COUNCIL ACTION: (1) Adopt Resolution No. 2017-. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, REVISING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, CONFIDENTIAL, MANAGEMENT AND PART-TIME CLASSIFICATIONS; AND RESCINDING AND REPLACING RESOLUTION NO. 2017-41. FISCAL IMPACT: None. Revisions are proposed for salary ranges, not employee salaries. Amount Budgeted: Included in FY17-18 Adopted Budget Additional Appropriation: None Account Number(s): Various ORIGINATED BY: Mary Bradley, Human Resources Manager moi, REVIEWED BY: Gabriella Yap, Deputy City Manager Deborah Cullen, Director of Finance APPROVED BY: Doug Willmore, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Resolution No. 2017-41 (page A-1) B. Draft Resolution No. 2017-, amending the City's salary schedule (page B-1) BACKGROUND AND DISCUSSION: On July 18, 2017, the City Council adopted Resolution No. 2017-41, which approved a Salary and Hourly Schedule for the Competitive, Management, Confidential and Part- time Classifications that reflected new salary ranges based on cost -of -living adjustments (COLAs) and became effective July 9, 2017 (Attachment A). The COLAs were applied to established salary ranges and then to the employees' salaries using ADP, the City's legacy payroll system. However, during implementation of the new MUNIS Human 1 Resources/Payroll software and conversion of the employee salary information from ADP, it became evident that ADP rounded the salaries of these employees beyond four decimals points. This resulted in six employees in five different job classifications having salaries that were outside of the approved salary ranges, from 3 to 31 cents. The affected classifications include Administrative Analyst I, Building Inspector I, Building Inspector II, Deputy City Clerk, and Recreation Program Supervisor I. Another discrepancy that was identified during the conversion process was that, once again, due to additional rounding taking place "in the background," two or three different employees could have different hourly rates but still have the same annual salary. To avoid any confusion this may cause, Staff proposes listing all hourly ranges to two decimal places (instead of four) and specifying that, for full-time employees, the annual salary ranges are the official ranges. RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 2017- to amend the City's Salary Schedule and Auto Allowance as follows: 1. Revise the salary ranges of the affected classifications; and, 2. Specify that the annual salary range is the official rate for full-time classifications. 2 RESOLUTION NO. 2017-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, REVISING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, MANAGEMENT, CONFIDENTIAL AND PART-TIME CLASSIFICATIONS; AND RESCINDING AND REPLACING THE SALARY SCHEDULE IN RESOLUTION NO. 2017-024 WHEREAS, the City Council now desires to amend the City's Salary Schedule and Auto Allowance Schedule to reflect new salary ranges for Competitive, Management, Confidential and Part -Time classifications based on equity adjustments and cost of living salary adjustments (COLAs), as approved by the City Council at the July 18, 2017, meeting, and effective the first full pay period of FY17-18; and, WHEREAS, Rule V of the Personnel Rules of the City provides that in outer to amend the City's Salary Schedule and Aute Allowance Schedule that changes must be made via Resolution; and, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO] PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The City Council amends the Salary Schedule and Auto Allowance Schedule for City job classifications as set forth in Exhibit "A" which is attached hereto and incorporated herein by this reference, effective July 1, 2017. Section 2: Effective the first full pay period of FY17-18, the Salary Schedule created by Resolution No. 2017-024 is hereby rescinded and replaced by the Salary Schedule and Auto Allowance Schedule for City job classifications as set forth in Exhibit "A". PASSED, APPROVED and ADOPTED this 18th day of July 2017. STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF RANCHO PALOS VERDES y SS 1, Emily Colborn, City Cleric of the City of Rancho PVerdes, hereby certify that the above Resolution No. 2017-41 was duly and regularly passed nd adopted by the said City Council at a regular meeting thereof held on July 18, 2017. A-1 Salary and Hourly Schedule for the Resolution No. 2017-41 Competitive, Confidential, Management, and Part -Time Positions ExhibitA loft Effective lyjy9, 2017 Monthly Salary (Average) Annual Salary (Rounded) Hourly Salary (Exact!) BOTTOM TO TOP BOTTOM TO TOP BOTTOM TO TOP COMPE=TITIVE POSITIONS Account Clerk 4,034 - 5,238 48,410 - 62,852 23.274 - 30.2171 Accounting Technician 4,566 -- 5,932 54,797 - 71,188 26.3449 - 34.225 Accountant 5,899 --- 7,662 70,792 - 91,945 34.0348 - 44.2045 Accounting Manager 7,654 - 9,941 91,847 - 119,288 44.1572 - 57.35 Administrative Analyst 1 5,221 6,780 62,654 - 81,362 30.1221 - 39.1164 Administrative Analyst Il 5,221 7,844 62,654 - 94,122 30.1221 - 45.2509 Administrative Analyst 11 (Records Management) 5,221 7,844 62,654 - 94,122 30.1221 - 45.2509 Administrative Staff Assistant 4,509 5,855 54,105 70,256 26,0119 - 33.777 Assistant Engineer 6,553 - 8,510 78,635 - 102,119 37.8054 - 49.0959 Assistant Planner 5,493 - 7,135 65,918 - 85,616 31.6914 - 41.1613 Associate Engineer 7„282 - 9,456 87,382 - 113,466 42,0104 - 54.5508 Associate Planner 6,242 - 8,107 74,905 - 97,287 38.012 - 46.7725 Building Inspector 1 5,298 6,878 63,572 82,535 30.5633 - 39.6804 Building Inspector II 5,932 - 7,705 71,188 - 92,454 34.225 - 44.449 Cable TV Station Manager 6,242 - 8,107 74,905 97,287 36.012 - 46.7725 Code Enforcement Officer 5,262 - 6,834 63,149 82,012 30.3599 - 39.4287 Deputy City Clerk 5,326 - 6,919 63,911 - 83,030 30.7266 -- 39.9182 Engineering Technician 4,995 - 6,487 59,941 - 77,843 28,8178 -- 37,4247 Geographic Information Systems Coordinator 6,552 - 8,510 78,620 - 102,124 37.7983 49.0982 Lead Worker 4,627 - 6,009 55,519 - 72,112 26.6918 - 34.6694 Maintenance Superintendent 7,629 9,908 91,551 118,899 44.0149 - 57.1629 Maintenance Supervisor 5,714 - 7,420 68.566 - 89,045 32.9642 -- 42.8103 Maintenance Worker 116E 3,541 - 5,227 42,489 - 62,723 20.4272 - 30.1552 Open Space & Trails Manager 6,991 - 9,080 83,897 - 108,959 40.3322 - 52.3841 Permit Clerk 3,958 - 5,140 47,492 - 61,678 22.8327 - 29.653 Permit Technician 4,517 - 5,864 54,203 - 70,368 26,0592 - 33.8309 Planning Technician 4,702 -- 6,103 56,418 - 73,241 27.1239 - 35.2119 Principal Planner 7,831 - 10,169 93,966 - 122,028 45.1759 - 58.6675 Recreation Program Supervisor 1 4,509 -- 5,855 54,105 - 70,256 26.0119 - 33.777 Recreation Program Supervisor 11 5,714 - 7,420 68,566 - 89,045 32.9642 -- 42.8103 Recreation Services Manager 605 - 8,692 80,339 - 104,301 38.6244 -- 50.1446 Senior AGcountTechnician 5,114 - 6,644 61,373 - 79,730 29.5062 - 38.3319 Senior Accountant 6,489 - 8,429 77,872 - 101,145 37.4386 - 48.6274 San [or Ad ministrative Analyst 6,764 - 8,786 81,164 - 105,430 39.0213 - 50,6873 Senior Code Enforcement Officer 5,894 - 7,654 70,722 -- 91,847 34.001 - 44.1572 Senior Engineer 8,156 - 10,591 97,866 - 127,088 47.0509 - 61.0999 Senior Information Technician 6,996 - 9,083 83,948 - 109,000 40.3595 - 52.404 Senior Planner 7,182 - 9,328 88,181 - 111,933 41.4334 -- 53.8141 Staff Assistant 1 3,454 - 4,487 41,444 -- 53,840 19.9252 - 25.8845 Staff Assistant 11 3,926 - 5,099 47,111 -- 61,184 22.6493 - 29.4152 Traffic Engineering Technician 4,995 - 6,487 59,941 - 77,843 28.8178 -- 37.4247 CONFIDENTIAL POSITIONS Accounting Supervisor 7,462 -• 9,693 89.548 -- 116,320 43.0517 - 55,9229 Executive Assistant 5,320 - 6,911 63,841 - 82,931 30.6928 - 39.8705 Human Resources Analyst 5,221 - 7,844 62,648 - 94,125 30.119 -- 45.2524 MANAGEMENT POSITIONS Assistant to the City Manager 7,576 - 9,838 90,907 - 118,050 Building Official 7,551 - 12,786 90,612 - 153,426 City Clerk 7,551 - 12,786 90,612 - 153,426 City Manager " 17,917 - 17,917 215,000 - 215,000 Deputy City Manager 9,187 - 15,608 110,242 - 187,301 Deputy Director of Community Development 8,065 - 13,655 96,778 163,863 Deputy Director of Finance 8,065 - 13,655 96,778 - 163,863 Deputy Director of Public Works 8,065 - 13,655 96,778 - 163,863 Deputy Director of Recreation & Parks 8,065 - 13,655 96,778 - 163,863 Director of Community Development 9,187 - 15,608 110,242 - 187,301 Director of Finance 9,187 - 15,608 110,242 187,301 Director of Parks & (Recreation 9,187 - 15,608 110,242 187,301 Director of Public Works 9,187 - 15,608 110,242 - 187,301 Human Resources Manager 8,065 - 13,655 96,778 163,863 Information Technology Manager 7,551 - 12,786 90,612 - 153,426 Principal Civil Engineer 7,551 - 12,786 90,612 - 153,426 Effective lyjy9, 2017 Salary and Hourly Schedule for the Competitive, Confidential, Management, and Part -Time Positions "City Manager salary set by contract agreement adopted by the City Council Resolution No. 2027.41 Exhibit A 2of2 Effect' Ju , 2017 Hourly Rates PART-TIME: POSITIONS BOTTOM TO TOP Administrative/Public Works/Cable lnlern 12.43 -- 29.95 Code Enforcement Officer 31.1 -- 40.39 Park Ranger 17.2 — 22.34 Permit Clerk 21.82 — 28.34 Recreation leader 12.29 -- 13.95 Recreation Leader II 13.92 -- 17.12 Recreation Specialist 17.2 — 22.34 Stall Assistant 1 20.4 — 26-51 Stall Assistant II 23.21 — 30.14 Telpvison Producer 18.58 — 33.17 AUTO ALLOWANCE Monthly Amount Crty Manager 700 Deputy City Manager 150 Director of Community Development 150 Director of Finance 150 Director of Public Works 150 Director of Recreation & Parks 150 "City Manager salary set by contract agreement adopted by the City Council Resolution No. 2027.41 Exhibit A 2of2 Effect' Ju , 2017 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, REVISING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, CONFIDENTIAL, MANAGEMENT AND PART-TIME CLASSIFICATIONS; AND RESCINDING AND REPLACING RESOLUTION NO. 2017-41 WHEREAS, the City Council now desires to amend the City's Salary Schedule and Auto Allowance Schedule for Management, Confidential and Part -Time classifications that were based on cost of living salary adjustments (COLAs), as approved by the City Council at the July 18, 2017, meeting, and effective July 9, 2017; and, WHEREAS, discrepancies have been identified between the approved salary range for five classifications and its incumbents due to rounding by the City's payroll system in the application of the aforementioned COLAs, which resulted in the salary of six employees being outside of the approved salary range; and, WHEREAS, the employees in the affected classifications are in the Competitive Service and represented by the Rancho Palos Verdes Employees Association (RPVEA) and no change to employee salaries is required, as agreed upon by the City and RPVEA; and, WHEREAS, the City's Salary Schedule and Auto Allowance Schedule needs to clearly specify that the salary ranges that prevail for all full-time classifications are those which specify an annual salary; and, WHEREAS, Rule V of the Personnel Rules of the City provides that in order to amend the City's Salary Schedule and Auto Allowance Schedule that changes must be made via Resolution; and, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The City Council amends the Salary Schedule and Auto Allowance Schedule for City job classifications as set forth in Exhibit 1," which is attached hereto and incorporated herein by this reference, effective November 8, 2017. Section 2: Resolution No. 2017-41 is hereby rescinded and replaced by this resolution. 01203.0021/276084.1 B-1 PASSED, APPROVED and ADOPTED this 8t" day of November 2017. Mayor Attest: City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF RANCHO PALOS VERDES ) I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2017- was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on November 8, 2017. City Clerk 01203.0021/276084.1 B-2 Salary and Hourly Schedule for the Resolution NO. 2017 - Competitive, Confidential, Managenent and Part-time Positions Exhibit A 1of2 OFFICIAL For illustration purposes Annual Salary Monthly Salary Hourly Salary COMPETITIVE POSITIONS BOTTOM TO TOP BOTTOM TO TOP BOTTOM TO TOP Account Clerk 48,410 -- 62,852 4,034 -- 5,238 23.27 -- 30.22 Accounting Technician 54,797 -- 71,188 4,566 -- 5,932 26.34 -- 34.23 Accountant 70,792 -- 91,945 5,899 -- 7,662 34.03 -- 44.20 Accounting Manager 91,847 -- 119,288 7,654 -- 9,941 44.16 -- 57.35 Administrative Analyst 1 62,652 -- 81,362 5,221 -- 6,780 30.12 -- 39.12 Administrative Analyst 11 62,654 -- 94,122 5,221 -- 7,844 30.12 -- 45.25 Administrative Analyst 11 (Records Management) 62,654 -- 94,122 5,221 -- 7,844 30.12 -- 45.25 Administrative Staff Assistant 54,105 -- 70,256 4,509 -- 5,855 26.01 -- 33.78 Assistant Engineer 78,635 -- 102,119 6,553 -- 8,510 37.81 -- 49.10 Assistant Planner 65,918 -- 85,616 5,493 -- 7,135 31.69 -- 41.16 Associate Engineer 87,382 -- 113,466 7,282 -- 9,456 42.01 -- 54.55 Associate Planner 74,905 -- 97,287 6,242 -- 8,107 36.01 -- 46.77 Building Inspector 1 63,571 -- 82,535 5,298 -- 6,878 30.56 -- 39.68 Building Inspector II 71,186 -- 92,454 5,932 -- 7,705 34.22 -- 44.45 Cable TV Station Manager 74,905 -- 97,287 6,242 -- 8,107 36.01 46.77 Code Enforcement Officer 63,149 -- 82,012 5,262 -- 6,834 30.36 -- 39.43 Deputy City Clerk 63,911 -- 83,032 5,326 -- 6,919 30.73 -- 39.92 Engineering Technician 59,941 -- 77,843 4,995 -- 6,487 28.82 -- 37.42 Geographic Information Systems Coordinator 78,620 -- 102,124 6,552 -- 8,510 37.80 49.10 Lead Worker 55,519 -- 72,112 4,627 -- 6,009 26.69 -- 34.67 Maintenance Superintendent 91,551 -- 118,899 7,629 -- 9,908 44.01 -- 57.16 Maintenance Supervisor 68,566 -- 89,045 5,714 -- 7,420 32.96 -- 42.81 Maintenance Worker 1/11 42,489 -- 62,723 3,541 -- 5,227 20.43 -- 30.16 Open Space & Trails Manager 83,891 -- 108,959 6,991 -- 9,080 40.33 -- 52.38 Permit Clerk 47,492 -- 61,678 3,958 -- 5,140 22.83 -- 29.65 Permit Technician 54,203 -- 70,368 4,517 -- 5,864 26.06 -- 33.83 Planning Technician 56,418 -- 73,241 4,702 -- 6,103 27.12 -- 35.21 Principal Planner 93,966 -- 122,028 7,831 -- 10,169 45.18 -- 58.67 Recreation Program Supervisor 1 54,103 -- 70,256 4,509 -- 5,855 26.01 33.78 Recreation Program Supervisor 11 68,566 -- 89,045 5,714 -- 7,420 32.96 -- 42.81 Recreation Services Manager 80,339 -- 104,301 6,695 -- 8,692 38.62 -- 50.14 Senior Account Technician 61,373 -- 79,730 5,114 -- 6,644 29.51 -- 38.33 Senior Accountant 77,872 -- 101,145 6,489 -- 8,429 37.44 -- 48.63 Senior Administrative Analyst 81,164 -- 105,430 6,764 -- 8,786 39.02 -- 50.69 Senior Code Enforcement Officer 70,722 -- 91,847 5,894 -- 7,654 34.00 -- 44.16 Senior Engineer 97,866 -- 127,088 8,156 -- 10,591 47.05 -- 61.10 Senior Information Technician 83,948 -- 109,000 6,996 -- 9,083 40.36 -- 52.40 Senior Planner 86,181 -- 111,933 7,182 -- 9,328 41.43 -- 53.81 Staff Assistant 1 41,444 -- 53,840 3,454 -- 4,487 19.93 -- 25.88 Staff Assistant 11 47,111 -- 61,184 3,926 -- 5,099 22.65 -- 29.42 Traffic Engineering Technician 59,941 -- 77,843 4,995 -- 6,487 28.82 -- 37.42 CONFIDENTIAL POSITIONS Accounting Supervisor 89,548 -- 116,320 7,462 -- 9,693 43.05 -- 55.92 Executive Assistant 63,841 -- 82,931 5,320 -- 6,911 30.69 -- 39.87 Human Resources Analyst 62,648 -- 94,125 5,221 -- 7,844 30.12 -- 45.25 MANAGEMENT POSITIONS Assistant to the City Manager 90,907 -- 118,050 7,576 -- 9,838 Building Official 90,612 -- 153,426 7,551 -- 12,786 City Clerk 90,612 -- 153,426 7,551 -- 12,786 City Manager * 215,000 -- 215,000 17,917 -- 17,917 Deputy City Manager 110,242 -- 187,301 9,187 -- 15,608 Deputy Director of Community Development 96,778 -- 163,863 8,065 -- 13,655 Deputy Director of Finance 96,778 -- 163,863 8,065 -- 13,655 Deputy Director of Public Works 96,778 -- 163,863 8,065 -- 13,655 Deputy Director of Recreation & Parks 96,778 -- 163,863 8,065 -- 13,655 Director of Community Development 110,242 -- 187,301 9,187 -- 15,608 Director of Finance 110,242 -- 187,301 9,187 -- 15,608 Director of Parks & Recreation 110,242 -- 187,301 9,187 -- 15,608 Director of Public Works 110,242 -- 187,301 9,187 -- 15,608 Human Resources Manager 96,778 -- 163,863 8,065 -- 13,655 Information Technology Manager 90,612 -- 153,426 7,551 -- 12,786 Principal Civil Engineer 90,612 -- 153,426 7,551 -- 12,786 Salary and Hourly Schedule for the Competitive, Confidential, Managenent and Part-time Positions `City Manager salary set by contract agreement adopted by the City Council. Resolution NO. 2017 - Exhibit A 1of2 OFFICIAL Hourly Rates PART-TIME POSITIONS BOTTOM TO TOP Administrative/Public Works/Cable Intern 12.43 -- 29.96 Code Enforcement Officer 31.10 -- 40.39 Park Ranger 17.20 -- 22.34 Permit Clerk 21.82 -- 28.34 Recreation Leader 12.29 -- 13.95 Recreation Leader II 13.92 -- 17.12 Recreation Specialist 17.20 -- 22.34 Staff Assistant 1 20.40 -- 26.51 Staff Assistant 11 23.21 -- 30.14 Television Producer 16.58 -- 33.17 AUTO ALLOWANCE Monthly Amount City Manager 700 Deputy City Manager 150 Director of Community Development 150 Director of Finance 150 Director of Public Works 150 Director of Recreation & Parks 150 `City Manager salary set by contract agreement adopted by the City Council. Resolution NO. 2017 - Exhibit A 1of2