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CC AGD 20171017 AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, OCTOBER 17, 2017 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION AND STUDY SESSION 6:30 P.M. –SPECIAL MEETING (Interviews) 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2017-58 NEXT ORDINANCE NO. 600 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tem Duhovic Mayor Campbell PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. POTENTIAL LITIGATION AGAINST THE CITY GC 54956.9(d)(2) and (e)(3) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on a letter dated April 19, 2016, from Ted. K. Lippincott, legal counsel for Mark Doddy, to Deputy City Manager Yap; a letter dated May 9, 2016, from Mr. Lippincott to City Manager Willmore; and, a letter dated August 18, 2016, from Ted. K. Lippincott, legal counsel for Maria Serrao, to Former Assistant City Attorney Christina Burrows. A copy of the letters are on file in the City Clerk's Office. RECESS TO CLOSED SESSION (): FIRESIDE ROOM ADJOURN TO SPECIAL MEETING FOR EPC INTERVIEWS (FIRESIDE ROOM): RECONVENE TO STUDY SESSION (): MCTAGGART HALL 6:00 P.M. – STUDY SESSION Immediately Following the Closed Session The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities Recommendation: Receive and file the Tentative Agendas and 2014 City Council Goals and Priorities. ADJOURN TO REGULAR MEETING: 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Campbell ROLL CALL: Councilwoman Brooks Councilman Dyda Councilman Misetich Mayor Pro Tem Duhovic Mayor Campbell PLEDGE OF ALLEGIANCE: To be announced City Council Agenda October 17, 2017 Page 2 of 7 CLOSED SESSION REPORT: MAYOR’S ANNOUNCEMENTS: RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS FOR NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR : Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the Adjourned Regular September 19, 2017; Special September 19, 2017 (Interviews); and Adjourned Regular October 2, 2017 City Council meetings. C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action to adopt Amendment No. 1 to the Professional Service Agreement with Art Bashmakian to provide on-call planning services for the processing of Wireless Telecommunication Facility Permits in the public right-of-way. (Mihranian) City Council Agenda October 17, 2017 Page 3 of 7 Recommendation: Approve Amendment No. 1 to the Professional Service Agreement with Art Bashmakian to provide on-call planning services until August 2, 2019, in an amount not to exceed a total contract cost of $266,500. E. Consideration of possible action regarding Health Insurance Premiums for 2018. (Bradley) Recommendation: Adopt Resolution No. 2017-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INCREASING THE CITY’S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE AND COUNCIL MEMBER HEALTH INSURANCE PREMIUMS FOR CALENDAR YEAR 2018 AND RESCINDING AND REPLACING RESOLUTION NO. 2016-51. F. Consideration and possible action to authorize the City Clerk to file a Notice of Completion for the Palos Verdes Drive East Traffic Safety (Guardrails) Project (Federal-Aid Highway Safety Improvement Program Project #6544). (Carrasco) Recommendation: (1) Accept the work as complete; (2) Authorize the City Clerk to file a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office and, if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance Bond; and, (3) Authorize the Director of Public Works to release the 5% retention payment in the amount of $8,499.39 to ACE Fence Company, 35 days after recordation of the Notice of Completion, contingent upon no claims being filed on the project and the contractor posting an acceptable warranty bond. G. Consideration and possible action to approve the first amendment to the Contract Services Agreement between the City of Rancho Palos Verdes and Stay Green, Inc., for Labor and Equipment for City Landscaping, General Maintenance, and Litter & Trash Services. (Larvenz) Recommendation: (1) Approve the First Amendment to the Agreement; and, (2) Authorize the Mayor and City Clerk to execute the First Amendment to the Contract Services Agreement with Stay Green, Inc. for Labor and Equipment for City Landscaping, General Maintenance, and Litter & Trash Services. H. Consideration and possible action to award a construction change order for the Eastview Park Improvements and Dog Park Project. (Dragoo) Recommendation: (1) Authorize Staff to execute the attached Construction Contract Change Order #4 allowing for the addition of new grass in the dog run areas at an amount not to exceed $66,394.47; (2) Authorize Staff to use up to an additional $5,000 for a project contingency; and, (3) Authorize an additional appropriation to the project in the amount of $47,484.27 (Quimby funds) I. Consideration and possible action to enter an agreement with Matrix Imaging for $147,300 to digitize approximately 1.5 million City geology files, encroachment and building permits, and planning address files; and authorize a $9,950 increase in the Information Technology part-time staff budget for verification of scanning accuracy. (Landon) Recommendation: Approve an agreement with Matrix Imaging to digitize the City’s permits, planning and geologic documents and plan set records. City Council Agenda October 17, 2017 Page 4 of 7 J. Consideration and possible action to amend a Professional Services Agreement with CTC Technology & Energy to perform Analysis and Services for Wireless Telecommunications Facility Application Materials. (Eder) Recommendation: Approve Amendment No. 1 to the agreement with CTC Technology & Energy to authorize the expenditure of up to $156,050 to accommodate additional costs associated with additional Wireless Telecommunications Facilities applications. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). None. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action relating to State-imposed standards for accessory dwelling units (ADUs) and small cell wireless facilities in the public right-of-way. (Gerli) (30 mins.) Recommendation: Provide direction regarding creating or joining a coalition of California cities to oppose State encroachment on local control over issues such as ADUs and small cell wireless facilities. 2. Consideration and possible action to introduce an ordinance amending Rancho Palos Verdes Municipal Code Chapter 12.04 - Highway Permits. (Jules) (10 mins.) Recommendation: Re-introduce Ordinance No. 599, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES AMENDING CHAPTER 12.04 (HIGHWAY PERMITS) OF TITLE 12 OF THE CITY’S MUNICIPAL CODE. 3. Consideration and possible action to appoint one member to the Emergency Preparedness Committee (EPC). (Colborn) (10 mins.) Recommendation: Appoint one member to the Emergency Preparedness Committee (EPC). City Council Agenda October 17, 2017 Page 5 of 7 4. Consideration and possible action to receive and file a memorandum from the City Attorney regarding the City of Rancho Palos Verdes’ and California’s parliamentary conflict of interest law and recusal procedure. (Aleshire) (15 mins.) Recommendation: Receive and file memorandum. CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on November 8, 2017, for a Closed Session meeting and 7:00 P.M. for an Adjourned Regular meeting. City Council Agenda October 17, 2017 Page 6 of 7 City Council Agendas and staff reports are available for public review within 72 hours of the meeting at City Agendas and Staff Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Reports: Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public We highly encourage written materials regarding City Council Agenda items be submitted no Correspondence: later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participants must speak from the podium using the lectern microphone; comments are to be Participation: directed to the City Council and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the The Mayor shall order removed from the Council Chambers any person(s) who commit the Council Meeting: following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new Meeting: business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with In compliance with the Americans with Disabilities Act, if you require a disability-related Disabilities Act: modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5217 at least 48 hours prior to the meeting. City Council Agenda October 17, 2017 Page 7 of 7 Y . ,„_ '-'--- , CITY OF RANCHO HALOS VERDES STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby affirm that a copy of the agendas for the Regular Meeting and the Special Meeting of the City Council for October 17, 2017 was conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. Time: & 1°4 I'•rit Dated: October 10, 2017 111M& ._ City Clerk W:\01 City Clerk\2017 CITY COUNCIL AGENDAS\Affidavits of Posting120171017 Affidavit of Posting Reg Agendas CC.doc Y r 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291 www.palosverdes.com/rpv