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RPVCCA_CC_DM_2015_06_02_B_20150505_CC_MINS_DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MAY 5, 2015 The meeting was called to order at 6:00 P.M. by Mayor Knight at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:08 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight ABSENT: None Also present were Doug Willmore, City Manager; Carolynn Petru, Deputy City Manager; Carol Lynch, City Attorney; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Kathryn Downs, Acting Director of Finance; Nicole Jules, Deputy Director of Public Works; Leza Mikhail, Associate Planner; Kit Fox, Senior Administrative Analyst; Sean Robinson, Human Resources Manager; Daniel Trautner, Recreation Services Manager; Matt Waters, Senior Administrative Analyst; and, Carla Morreale, City Clerk. Also present was Bob Nelson, Chair, Planning Commission. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilman Misetich. ►yi/_\Ye7ki1'[oil]ki[N4Ly, 14z11&1 Mayor Knight announced that May is Building Safety Month and noted that staff from the Building and Safety Division were sponsoring an educational workshop on May 11, 2015 at the City Hall/Community Room for professionals in the building construction field. He noted that May is also Safe Digging Month and reminded residents to call 811 prior to digging or trenching to avoid hitting any utility lines. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Knight announced Recyclers of the Month from the April 21, 2015 City Council meeting: Calvin Low and Cathy Khajair. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. He noted that in addition to winning the Recycler Draft City Council Minutes May 5, 2015 Page 1 of 15 1 Drawing, the two individuals had also won a Personal Emergency Preparedness Kit from the City at a value of $60.00. APPROVAL OF THE AGENDA: Mayor Pro Tem Brooks suggested that after the Public Hearings, the Regular Business items be reordered to consider Item No. 7 (Hybrid Zero -Based Budgeting Menu Exercise) as the first item of Regular Business, with Item No. 3 (Appointments to the Emergency Preparedness Committee) continued to the next Council meeting to allow Councilman Duhovic the opportunity to interview the applicants, and other agenda items considered as time allows, with the meeting ending at 11:00 P.M. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to reorder the agenda and consider items after the Consent Calendar in the following order: Item No. 1 (2nd Appeal of a Height Variation, Grading Permit, Extreme Slope Permit and Site Plan Review for a New Residence on a Vacant Property); Item No. 2 (Abalone Cove Parking Fees and Automated Pay Station); Item No. 7 (Hybrid Zero -Based Budgeting Menu Exercise); other items as time allows; and continue Item No. 3 (Appointments to the Emergency Preparedness Committee) to the next Regular meeting. Mayor Pro Tem Brooks amended her motion to include the consideration of Item No. 6 (Agreement with Prosum for Information Technology Services) after Item No. 7 (Hybrid Zero -Based Budgeting Menu Exercise). Councilman Misetich, as the seconder of the motion, accepted the amendment. The motion, as amended, it reiterated as the following: Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to approve the agenda, as amended, to consider items after the Consent Calendar in the following order: Item No. 1 (2nd Appeal of a Height Variation, Grading Permit, Extreme Slope Permit and Site Plan Review for a New Residence on a Vacant Property); Item No. 2 (Abalone Cove Parking Fees and Automated Pay Station); Item No. 7 (Hybrid Zero - Based Budgeting Menu Exercise); Item No. 6 (Agreement with Prosum for Information Technology Services); other items as time allows; and continue Item No. 3 (Appointments to the Emergency Preparedness Committee) to the next Regular meeting. Without objection, Mayor Knight so ordered. PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Dave Emenhiser, President, Sea Bluff Homeowners Association (HOA), Rancho Palos Verdes, stated he had concerns regarding the length of time it has taken for a request for a parking permit program for the Seacove area to be placed on the City Council agenda, noting the request was submitted two years ago. Draft City Council Minutes May 5, 2015 Page 2 of 15 2 CITY MANAGER REPORT: City Manager Willmore reported that he was pleased to meet many of the community leaders at the recent Community Leaders' Breakfast; and noted that he was invited by the League of Cities to serve on a City Manager's panel for newly elected City Council Members in the County of Los Angeles on May 20, 2015. APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding Item G (Notice of Completion - John C. McTaggart Memorial Hall and Council Chambers Interior Improvements Project) and Acting Finance Director Downs responded to questions posed by Councilman Misetich regarding Item C (Register of Demands). Councilman Campbell suggested that Item L (Letter to State Controller's Office regarding Employee Compensation Analysis) be removed from the Consent Calendar for separate consideration. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the Consent Calendar, with Item E (Ordinance No. 566 — A Zone Change from RS -2 to RS - 4 for Property Located at 5656 Crest Road) and Item K (Vesting Parcel Map No. 69928 - Time Extension Request for Nantasket Residential Development - Addresses: 11, 21, 31 & 41 Nantasket Drive) removed from the Consent Calendar and to be heard immediately after the Consent Calendar, as there were requests to speak on those items; and Item L (Letter to State Controller's Office regarding Employee Compensation Analysis) removed from the Consent Calendar and to be considered after the Regular Business items. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the April 7, 2015 Regular Meeting. Draft City Council Minutes May 5, 2015 Page 3 of 15 9 Register of Demands ADOPTED RESOLUTION NO. 2015-30, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. March 2015 Monthly Report of Cash Balances Received and filed the March 2015 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. Ordinance No. 566 — A Zone Change from RS -2 to RS -4 for Property Located at 5656 Crest Road (Case Nos. ZON2014-00279 & SUB2014-00004) This item was removed from the Consent Calendar for separate consideration. Adoption of Ordinance No. 567- Amendment to the Municipal Code — Petty Cash Fund ADOPTED ORDINANCE NO. 567, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, GOVERNING THE CITY'S PETTY CASH FUND AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. Notice of Completion - John C. McTaggart Memorial Hall and Council Chambers Interior Improvements Project (Supports 2014 City Council Goal — Infrastructure) 1) Accepted the project as complete; 2) Authorized the City Clerk to file a Notice of Completion for the project with the County Recorder, and if no claims are filed within 35 days after recordation, authorized the release of the Performance Bond; and, 3) Authorized the Director of Public Works to release the project retention, 35 days after recordation of the Notice of Completion by the County Recorder contingent upon no claims being filed on the project. Appointment of an Additional City Council Member as an Alternate Representative on the Palos Verdes Peninsula Transit Authority Board (Morreale) 1) Appointed Mayor Pro Tem Brooks as an alternate representative on the Palos Verdes Peninsula Transit Authority (PVPTA) Board; and, 2) Directed staff to notify the PVPTA of the Council's decision. Renew Agreement between the City and the State of California Franchise Tax Board to Exchange Annual Tax Data Draft City Council Minutes May 5, 2015 Page 4 of 15 al ADOPTED RESOLUTION NO. 2015-31, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING THE CITY OF RANCHO PALOS VERDES TO RENEW AN AGREEMENT WITH THE STATE OF CALIFORNIA FRANCHISE TAX BOARD AUTHORIZING THE RECIPROCAL AND CONFIDENTIAL EXCHANGE OF TAX DATA. Citywide Landscaping and Lighting Maintenance District (LLMD) — Initiate Proceedings (Supports 2014 Council Goal of Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) 1) ADOPTED RESOLUTION NO. 2015-32, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2015-16 AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE; 2) ADOPTED RESOLUTION NO. 2015-33, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2015-16; and, 3) ADOPTED RESOLUTION NO. 2015-34, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2015-16 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO. [Vesting Parcel Map No. 69928] - Time Extension Request for Nantasket Residential Development (ZON2008-00074 through ZON2008-00078; Addresses: 11, 21, 31 & 41 Nantasket Drive) This item was removed from the Consent Calendar for separate consideration. Letter to State Controller's Office regarding Employee Compensation Analysis (Supports 2014 City Council Goal of Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) This item was removed from the Consent Calendar for separate consideration. Repeal of the Utility User Tax that is Imposed on Telecommunications Services This item was removed from the Consent Calendar for separate consideration. Draft City Council Minutes May 5, 2015 Page 5 of 15 5 Agreements for CityWorks Public Works Computerized Maintenance Management System Implementation 1) Directed staff to enter into a licensing and maintenance agreement with Azteca "CityWorks" for a GIS Centric Computerized Maintenance Management System (CMMS) for the amount of $27,000 annually to support the Public Works Department work order, project management and reporting functionalities; and, 2) Directed staff to enter into a CityWorks implementation agreement with Miller Spatial Services (MSS) in the amount of $48,825 plus a ten (10) percent contingency for CityWorks system implementation and training for a total maximum implementation cost of $53,707.50. ITEM(S) REMOVED FROM THE CONSENT CALENDAR: Ordinance No. 566 — A Zone Change from RS -2 to RS -4 for Property Located at 5656 Crest Road (Case Nos. ZON2014-00279 & SUB2014-00004) City Clerk Morreale reported that there was one request to speak regarding this item. Minas Yerelian, Rancho Palos Verdes, stated he had concerns regarding the inclusion in the staff report of information regarding the possible use of the vacant property at 5656 Crest Road as a gas station. Discussion ensued among Council Members and staff. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to: REINTRODUCE ORDINANCE NO. 566, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, APPROVING A ZONE CHANGE FOR 5656 CREST ROAD FROM RS -2 TO RS -4 (CASE NOS. ZON2014-00279 AND SUB2014-00004). The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None [Vesting Parcel Map No. 69928] - Time Extension Request for Nantasket Residential Development (ZON2008-00074 through ZON2008-00078; Addresses: 11, 21, 31 & 41 Nantasket Drive) City Clerk Morreale reported that there were two requests to speak regarding this item. Draft City Council Minutes May 5, 2015 Page 6 of 15 Al • Dave Emenhiser, President, Sea Bluff HOA, stated he was opposed to the staff recommendation for the extension of the development entitlements for the Nantasket Residential Development, noting there has been no substantial hardship on the developer. He provided comments regarding the issues raised in the past during the hearings leading up to the approval of this project; stated that there was no notice regarding this item sent to properties within 500 feet of the project; and opined that a shorter extension might be considered, but was not in favor of the one-year extension. Juan -Carlos Monnaco, Rancho Palos Verdes, stated that he recently found out that there has been a request for an extension of the residential development entitlements for one year on the Nantasket Residential Development. He stated that he has been opposed to the project from the beginning; raised concerns regarding the view impact on his home by the proposed residential development project; and requested the Council deny the request for the one year extension. Discussion ensued among Council Members, staff and City Attorney Lynch. Dana Ireland, owner/developer, stated that he has had basic challenges acquiring funding for speculative building, and has been attempting to obtain financing or sell the properties. He noted he was requesting the customary one-year extension and noted he has been working on many issues regarding this project, including having to appear before the Coastal Commission. Discussion continued among Council Members, staff and Mr. Ireland. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to: Grant the applicants' one-year time extension request for Planning Case Nos. ZON2008-00074 through ZON2008-00078, associated with the residential development entitlements for Vesting Parcel Map No. 69928, resulting in a new deadline of April 7, 2016. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, and Mayor Knight NOES: None ABSTAIN: Misetich ABSENT: None Repeal of the Utility User Tax that is Imposed on Telecommunications Services City Clerk Morreale requested that this item be considered separately by the Council, as this was a Consent Calendar item, and the ordinance was not read by title, as it should have been, prior to the vote on the Consent Calendar. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve staff recommendation to: INTRODUCE ORDINANCE NO. 568, AN ORDINANCE OF THE Draft City Council Minutes May 5, 2015 Page 7 of 15 7 CITY OF RANCHO PALOS VERDES, REPEALING THE UTILITY USER TAX ON TELECOMMUNICATIONS SERVICES AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None PUBLIC HEARINGS: 2nd Appeal of a Height Variation, Grading Permit, Extreme Slope Permit and Site Plan Review for a New Residence on a Vacant Property (Case No. ZON2011- 00280); Location - Vacant Lot on Knoll View Drive (APN 7566-006-018) City Clerk Morreale reported that notice of the public hearing was duly published, written protests included with the staff report and late correspondence which was distributed prior to the meeting, and there were five requests to speak regarding this item. Mayor Knight declared the public hearing open. Councilman Campbell stated that on the advice of the City Attorney, he would be recused from discussion of this item, and left the dais at 7:50 P.M. Councilman Misetich disclosed that he lives on Knoll View Drive, but further than 500 feet from this project with no line of site to the location; therefore, it was determined that he would be able to participate in this item. City Attorney Lynch added that since there would be no foreseeable financial impact on the value of Councilman Misetich's property he would be able to participate in this item. In response to a Council question, City Attorney Lynch explained that this public hearing was a de novo appeal hearing where the Council will consider the findings of the Planning Commission and decide if they concur with the findings or not in order to make a determination on the project. Associate Planner Mikhail provided a detailed staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members and staff. Stanley Denis, Attorney for the Appellant (Sorenson family), provided handouts including deeds for the three lots in the surrounding area and preliminary title report, and referenced other documents provided in the staff report. He opined that there were Draft City Council Minutes May 5, 2015 Page 8 of 15 t�• errors in the interpretation of some of the legal documents that have been presented to date and that there is not substantial evidence that Lot 7 has the right to use the flag pole easement that Lot 5 and Lot 6 currently utilize. He noted that if there were an easement, it would be to use the driveway only for ingress and egress only and not to make any modifications to that driveway for access to Lot 7. He concluded that the title company, which specializes in title reports and easements, should be consulted regarding the documentation regarding the easement. Discussion continued among Council Members, City Attorney Lynch, Mr. Denis, and staff regarding the easement issue. RECESS AND RECONVENE: Mayor Knight called a recess from 8:33 P.M. to 8:42 P.M. Don Sorenson, stated that he has concerns regarding the following: design and size of the proposed project for Lot 7; safety issues due to the steepness of driveway; difficulty in traversing the driveway due to the steep grade; the possibility that the proposed project may require the reconfiguration of the driveway; and, a proposed 6 -foot tall chain link fence around the property, which is not compatible with the neighborhood. Kim Sorenson, stated she had concerns regarding the size of the home based on the size of the lot, although the size of the home has been reduced from the original design; safety of the driveway due to the steep slope; a possible desire by the applicants to reconfigure the upper portion of the lot to a flat pad to allow better access to the property, which would cause undulations in the driveway; and, privacy concerns due to the wall of windows and balcony on the back of the proposed project. Lavon Sorenson, stated that she has concerns regarding the large size of the proposed project, impact on the privacy of their home, and the appeal process. Amir Esfahani, owner/applicant, Rancho Palos Verdes, stated he and his architect have been working on the design of his proposed home since 2011 and he was surprised by the issues regarding the easement. He noted he was present to answer any questions the Council may have. He added that the concerns regarding the steep condition of the driveway exist for all who currently utilize the driveway for the two existing homes at the location. Ben Cauthen, architect, Cauthen Design, stated that the original proposed project was proposed to have a separate driveway but the Planning Commission denied it due to the grading that would be required on a very steep portion of the property to create the new driveway. He noted he was trying to work with the neighbors; the owners intended to keep the trees to provide privacy for the neighbors and the applicant; and any drainage design would be at the direction of the City with the use of certified engineers. Draft City Council Minutes May 5, 2015 Page 9 of 15 01 He noted the easement issue is a legal matter to be settled between the property owners, and he hoped the Council could proceed with the approval of the project. Discussion ensued among Council Members, the architect, and staff. Mr. Denis, in rebuttal, stated that his clients would prefer direct access of the driveway to the proposed project from the street. Amir Esfahani, in rebuttal, stated that he would prefer the original design with an independent driveway for all involved and for the safety of the neighbors. Mayor Knight declared the public hearing closed. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to continue the public hearing to August 4, 2015, and to direct staff to work with the applicant regarding the redesign of the project to provide: direct access to the home via a driveway at the front of the property; reduction of the bulk and mass of the home by approximately 500 square feet; and, reduction of the height of the home, with the redesigned project to be brought back to the City Council for consideration. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, and Misetich NOES: Mayor Knight ABSENT: Campbell (recused) Councilman Campbell returned to the dais at 9:43 P.M. Abalone Cove Parking Fees and Automated Pay Station; Location - 5970 Palos Verdes Drive South [Continued from April 21, 2015] City Clerk Morreale reported that this public hearing was continued from April 21, 2015, late correspondence was distributed prior to the meeting, and there were no requests to speak regarding this item. Discussion ensued among Council Members and staff. Mayor Knight declared the public hearing closed. Councilman Misetich moved, seconded by Mayor Pro Tem Brooks, to waive the staff report and approve staff recommendation to: 1) ADOPT RESOLUTION NO. 2015-35, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A COASTAL PERMIT (ZON2015-00169) MAKING CERTAIN FINDINGS RELATING TO THE PROPOSED PARKING LOT FEE INCREASE AND AUTOMATED PARKING PAY MACHINE AT ABALONE COVE SHORELINE PARK; and, 2) ADOPT Draft City Council Minutes May 5, 2015 Page 10 of 15 10 RESOLUTION NO. 2015-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INCREASING THE PUBLIC PARKING FEE STRUCTURE AT ABALONE COVE SHORELINE PARK FROM THE CURRENT $5 FEE TO THE FOLLOWING FEE STRUCTURE: FREE FOR THE FIRST 30 MINUTES, $6 FOR 30 MINUTES TO 2 HOURS, AND $12 FOR MORE THAN 2 HOURS, NO CHARGE FOR SENIOR AND DISABLED VISITORS, AND APPROVING THE USE OF AN AUTOMATED PARKING PAY MACHINE. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich, and Mayor Knight NOES: Campbell ABSENT: None 0*61017:4:Ze1a9:14r-lw=1ki1171-1 Discussion ensued among Council Members and staff regarding the reordering of the remaining items on the agenda for consideration. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to reorder the agenda to consider only the Budget Menu Exercise on May 19, 2015; with Item 4 (Letters in Opposition to Proposed LA-RICS Monopole at Upper Point Vicente), Item 5 (City Water Conservation Proposals), and Item 6 (Agreement with Prosum for Information Technology Services) to be considered at this time. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None REGULAR BUSINESS: Appointments to the Emergency Preparedness Committee This item was continued to the May 19, 2015 City Council Meeting. Letters in Opposition to Proposed LA-RICS Monopole at Upper Point Vicente City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were four requests to speak regarding this item. Senior Administrative Analyst Fox provided a staff report and PowerPoint presentation regarding this item. Draft City Council Minutes May 5, 2015 Page 11 of 15 11 Discussion ensued among Council Members and staff. Councilman Duhovic moved, seconded by Councilman Misetich, to consider new business after the 10:15 P.M. Without objection, Mayor Knight so ordered. Patrick Mallon, Executive Director, LA-RICS Project, stated that after September 11, 2001 tragic event in New York, due to the inability of public safety to respond to the event there was a national effort to install an interoperable communications system to ensure communications. He reported that in 2009 the Los Angeles Joint Powers Authority formed the Los Angeles Regional Interoperable Communications System (LA- RICS) to create a land mobile radio (LMR) system and data system, noting that in 2012 legislation was passed that required the auction of UHF T -ban radio frequencies, which means those public safety radio frequencies will be gone in 2021. He stated that there needs to be a 700 megahertz emergency radio system in place by 2021 and in order to do that there has to be an additional emergency transmitter monopole at the Upper Point Vicente site. Tomme Massey, Assistant Fire Chief, Los Angeles County Fire, stated that there is a necessity to secure sites for the LA-RICS monopoles in order to continue emergency communications on the Peninsula between public safety portable radios, fire engines, and with the Los Angeles County Sheriff's Department. Judy Anderson, Commander for Communications and Fleet Management Bureau, Los Angeles County Sheriff's Department, stated that as required by Federal government it will be necessary to have monopoles at several locations, including Upper Point Vicente, to provide communication between emergency responders in the event of an emergency. She stated that LA-RICS is doing the best they can to address aesthetic issues of the monopoles. Captain Blaine Bolin, Lomita Station, Los Angeles County Sheriff's Department, echoed the comments of the others, noting the importance of the ability to have voice communication between emergency first responders, including the Fire Department, Sheriff's Department and the ambulance companies by 2021. Discussion ensued among Council Members and Chris Odenthal, LA-RICS, Assistant Program Manager, Jacobs Engineering, regarding the proposed monopole, generator, and the aesthetics of the proposed monopole. Councilman Duhovic moved, seconded by Councilman Misetich, to defer taking a formal position on the proposed LA-RICS monopole until the Draft Environmental Impact (EIR) Report for the LA-RICS LMR system is released for public review and comment. At 10:35 P.M., Councilman Duhovic left the meeting and returned at 10:37 P.M. Draft City Council Minutes May 5, 2015 Page 12 of 15 12 Mayor Knight offered an amendment to the motion to consider the possible co -location of the LA-RICS monopole on the existing monopole at City Hall. Councilman Duhovic offered an amendment to the motion to request the LA-RICS staff inquire and return to the Council with an answer regarding the removal of the second U.S. Coast Guard pole at Upper Pt. Vicente and the possibility of the Federal Aviation Administration requiring lighting on the monopole. Councilman Campbell requested that staff provide the Council with a copy of the existing monopole agreement at City Hall and an update on the monopole lease negotiations. The maker and seconder of the motion accepted the friendly amendments to the motion. Councilman Duhovic moved the motion, as amended, seconded by Councilman Misetich, to defer taking a formal position on the proposed LA-RICS monopole until the Draft EIR for the LA-RICS LMR system is released for public review and comment; consider the possible co -location of the LA-RICS monopole on the existing monopole at City Hall; request the LA-RICS staff inquire and return to the Council with an answer regarding the removal of the second U.S. Coast Guard pole at Upper Pt. Vicente and the possibility of the Federal Aviation Administration requiring lighting on the monopole; and direct staff to provide the Council with a copy of the existing monopole agreement at City Hall and an update on the monopole lease negotiations. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Agreement with Prosum for Information Technology Services (Supports 2014 City Council Goal — Government Efficiency, Accountability, Fiscal Control, Transparency, and Oversight) Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to waive the staff report and approve the staff recommendation to: 1) Authorize the Mayor and City Clerk to sign an agreement with Prosum, Inc. for IT Services for four (4) years with a maximum cost of $808,572 consisting of $172,380 per year for base services, a ten (10) percent contingency for possible additional services and a one-time charge of $50,100 for transitional services. In addition, the agreement includes two (2) optional one (1) year contract extensions with a maximum amount of $189,618 each year consisting of $172,380 for base services plus a ten (10) percent contingency for additional services charges. Draft City Council Minutes May 5, 2015 Page 13 of 15 13 The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None City Water Conservation Proposals (Supports 2014 City Council Goals - Infrastructure, Citizen Involvement and Public Outreach) By acclamation the staff report was waived. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic to approve the staff recommendation to: 1) Approve a reduction until April 15, 2016 of encroachment and building permit and inspection fees for work intended to reduce treated water consumption in the public right-of-way and/or on private property — a) Increase the subsidy from 50 percent to 75 percent for permit fees of certain water conservation improvements that require City building permits, b) Waive the encroachment permit fee and reduce the public works inspection hourly rate charged to 50 percent of the adopted inspection rate of $125 per hour; 2) Receive an update on current and proposed water conservation measures to be undertaken by the City, direct staff to pursue outside funding opportunities and include $65,000 of capital funding in the FY 2015-16 budget for water conservation measures; and, 3) ADOPT RESOLUTION NO. 2015-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, TO TEMPORARILY REDUCE CERTAIN FEES UNTIL APRIL 15, 2016, TO PROMOTE WATER CONSERVATION IN RESPONSE TO THE ONGOING DROUGHT. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Hybrid Zero -Based Budgeting Menu Exercise This item was continued to the May 19, 2015 City Council Meeting. Letter to State Controller's Office regarding Employee Compensation Analysis (Supports 2014 City Council Goal of Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) City Clerk Morreale stated that this item was removed from the Consent Calendar for separate consideration. Draft City Council Minutes May 5, 2015 Page 14 of 15 14 Councilman Campbell reported that he had questions regarding this item earlier, but had the opportunity to review the revised letter while recused from the public hearing item, and stated he had no further questions. Councilman Campbell moved, seconded by Mayor Pro Tem Brooks, to: Authorize the Mayor to sign a letter addressed to the State Controller's Office and other elected officials suggesting that the state adopt the Rancho Palos Verdes Employee Compensation & Benefits Analysis as the model for required reporting from all local government agencies. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: This item was deferred to the next regular meeting. CLOSED SESSION REPORT: City Attorney Lynch reported that with respect to the Potential Initiation of Litigation as listed in the Closed Session, unanimous direction was given to staff by the Council, with Council Member Duhovic absent/excused. /_1111L61110kiIJi14ki11S At 11:02 P.M., Mayor Knight adjourned the meeting. Attest: City Clerk WACity Council Minutes\2015\20150505 CC MINS DRAFT.docx Mayor Draft City Council Minutes May 5, 2015 Page 15 of 15 15