RPVCCA_CC_SR_2015_05_05_07_Hybrid_Zero-Based_Budgeting_Menu_ExerciseCITY OF
MEMORANDUM
LMRANCHO
PALOS VERDES
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: KATHRYN DOWNS, ACTING DIRECTOR OF FINANCE
DATE: MAY 5, 2015
SUBJECT: HYBRID ZERO -BASED BUDGETING MENU EXERCISE
REVIEWED: DOUG WILLMORE, CITY MANAGER 91-A-)
RECOMMENDATION
1. Conduct the Hybrid Zero -Based Budgeting "Menu" exercise; and
2. Provide additional direction to Staff for preparation of the draft FY15-16 Budget.
DISCUSSION
Staff has prepared a draft of the FY15-16 Budget that incorporates City Council direction
provided during discussion of Budget Policy Issues on April 7, 2015. Presentation of the
entire draft budget document to the City Council is currently scheduled for June 2, 2014.
The June 2nd draft document will include decisions made by the City Council with this
agenda item.
The City's Hybrid Zero -Based Budget process begins with a draft budget prepared by
Staff that includes expenditure categories for full staffing, non -discretionary expenditures,
revenue -generating expenditures, and current service levels. The City Council provides
direction regarding which expenditure items should be moved to a "Menu" for City Council
consideration (see Attachment A). Per City Council direction from April 7, 2015, Staff has
included General Fund items on the Menu that fit the following criteria:
1. Expenditures increasing more than 5% and $25,000 from the prior year;
2. Discretionary expenditures;
3. Increases of service levels (including new mandates);
4. Expenditures of $250,000 or more; and
5. Proposals to support City Council Goals.
The draft FY15-16 General Fund budget is summarized below.
HYBRID ZERO -BASED BUDGETING MENU EXERCISE
May 5, 2015
Page 2 of 3
Draft FY15-16 General Fund Budget Ongoing' One -Time Total
Revenue $27,896,786 $ $27,896,786
Transfers From Other Funds 208,000
Estimated Excess General Fund Reserve
Increase of General Fund Reserve
Threshold (50% of Increase to
Expenditures)
Expenditures & Transfers to Other Funds -
On Menu (9,091,790)
Expenditures & Transfers to Other Funds -
- 208,000
2,604,795 2,604,795
(414,088) (414,088)
(430,000) (9,521,790)
Not On Menu (18,774,327) - (18,774,327)
Draft FY14-15 Net Activity $ 238,669 $1,760,707 $ 1,999,376
The draft budget for FY15-16 results in estimated net recurring activity of $238,669 in the
General Fund (a balanced budget), and continued General Fund Reserves in excess of
the Reserve Policy threshold. However, Staff expects that due to decreasing Highway
User Tax revenue, it will be necessary for the General Fund to subsidize right-of-way
maintenance in the Street Maintenance Fund beginning in FY16-17 (subsidy currently
estimated to be about $0.5 million annually).
General Fund Revenue is expected to increase by about 2.6% in FY15-16; and draft
expenditures are expected to increase by about 4.0%, primarily due to public safety
initiatives. A General Fund Expenditure Summary that includes 3 years of actual history,
the current year budget and proposed FY15-16 expenditures has been prepared (see
Attachment B). Both the Menu and the Expenditure Summary Excel files have been
provided to the City Council via email.
City Council Policy No. 45 — Balanced Operating Budget states: "The City Council shall
adopt an annual operating budget where recurring expenditures do not exceed recurring
revenues, and ongoing program expenditures are not funded with one-time revenue
sources." The summary above indicates that the draft FY15-16 General Fund budget is
balanced as required.
Employee Compensation
The draft FY15-16 budget includes a placeholder for a full-time RPVty station manager
position, with a net increase of $48,727 (vs. a part-time contracted position). Staff also
requests an increase of $32,408 for part-time staffing at the Point Vicente Interpretive
Center to improve coverage and customer service. The draft FY15-16 budget includes a
full year of staffing for all positions; but does not include any changes that may result from
employee negotiations.
HYBRID ZERO -BASED BUDGETING MENU EXERCISE
May 5, 2015
Page 3 of 3
Capital Improvement Projects (CIP) Reserve
In accordance with City Council Policy No. 41 — Reserve Policies, the City's CIP Reserve
is funded with cash transfers from the General Fund (equivalent to transient occupancy
tax and prior year expenditure savings). The proposed FY15-16 transfer is based on the
estimated transient occupancy tax revenue of $5,026,400, and has not been included on
the Menu. The CIP Reserve is used to fund projects approved by the City Council that
do not have sufficient restricted funding sources. Although not directly accounted for
within the General Fund, the proposed uses of the CIP Reserve for FY15-16 (totaling $1.2
million) have been included on the Menu (see Attachment C). Project sheets for projects
that exceed $100,000 are included for reference (see Attachment D). If the City Council
approves these projects, the estimated CIP Reserve at June 30, 2015 would be about
$17 million, or $14 million in excess of the CIP Reserve Policy threshold.
Staff expects that the Infrastructure Management Advisory Committee will be prepared to
offer project recommendations for the 2016 budget process (next year). As such, Public
Works Staff has recommended a minimal list of new projects to be appropriated for FY15-
16. Staff expects that with the 2016 budget process, use of the excess CIP reserve will
be programmed within the next five years.
Budget Process Next Steps
The next steps in the 2015 Budget Process are summarized below.
• May 7th — Oversight Committee review of draft 2015 Five -Year Water Quality Flood
Protection expenditures and FY15-16 storm drain user fee.
• May 12th — Planning Commission review of draft 2015 Five -Year Capital
Improvement Plan.
• May 218t — Oversight Committee public hearing for proposed FY15-16 storm drain
user fee.
• June 2nd — City Council review of draft budget, draft 2015 Five -Year Financial
Model, and draft 2015 Five -Year Capital Improvement Plan.
• June 16th — City Council public hearing to consider adoption of budget and FY15-
16 storm drain user fee.
Attachments
A — Hybrid Zero -Based Budget 2015 Menu Exercise (page 4)
B — General Fund Expenditure Summary (page 7)
C — Proposed Uses of Capital Improvement Projects Reserve (page 13)
D — Capital Improvement Project Sheets (page 14)
3
2015 Hybrid Zero -Based Budget Menu
General Fund
Attachment A
Page 1 of 3
0
The Sheriff has indicated that the cost of service will increase by 2.5% for
FY15-16. The amount reflected here includes the increase, and
maintains the current service level of 33,920 hours (about 19 full-time
equivalents at 1,789 hours each). Service includes general law
enforcement ($4,051,300), Community Resource policing team
($216,900), and required 6% deposit to the Sheriff's liability trust fund
GF1
Yes
($256,100).
4,524,300
Sheriff Dedicated Patrol Deputy. Estimated cost includes estimated FY15-
16 rate and related liability trust fund deposit, as reported during the
GF2
Yes
April 21, 2015 Study Session,
169,037
Sheriff Dedicated Surveillance & Apprehension Team Detective.
Estimated cost includes estimated FY15-16 rate and related liability trust
GF3
Yes
fund deposit, as reported during the April 21, 2015 Study Session.
183,678
Sheriff Targeted Enforcement. The Sheriff has recommended targeted
GF4
Yes
patrol of the Palos Verdes Drive East switchbacks.
12,000
Regional ALPR System. Install an ALPR system on one Sheriff Car, as part
GF5
Yes
of the regional law contract (City share is 68% of cost).
3,400
Dedicated ALPR System. Install an ALPR system on one Sheriff Car that is
GF6
Yes
dedicated to patrol in the City.
5,000
Camera Systems on Arterial Roadways. Purchase and install three (3)
GF7
Yes
cameras with ALPR capability at an estimated cost of $60,000 each.
180,000
Mobile Speed Trailer. Purchase one unit with Automatic License Plate
Recognition (ALPR) capability. The estimated cost includes the one-time
purchase of $50,000, plus $6,000 annually for a work crew to move the
GF8
Yes
trailer to various locations throughout the City.
6,000
50,000
Radar Speed Trailer. Purchase one unit. The estimated cost includes the
one-time purchase of $12,000, plus $6,000 annually for a work crew to
GF9
Yes
move the trailer.
6,000
12,000
Driver Feedback Units. Purchase 5 units at $2,600 each to facilitate
GF10
Yes
traffic calming.
13,000
Neighborhood Traffic Safety Program. Implementation of small-scale
projects in accordance with the City's neighborhood traffic calming
GF11
Yes
program.
90,000
0
2015 Hybrid Zero -Based Budget Menu
General Fund
Attachment A
Page 2 of 3
Estimated Resources 28,104,785, 2,604,795
Support Baseline Budget 18,774,327 414,0$8
City Menu Selections 8;091,789 430,000
Council Net Available 238,663 1 2,760;7(}7
Item Goal? Description Recurring, Orae Time
Each City Council Member receives a part-time salary of $400 per month,
plus health insurance benefits. The City pays 100% of the health
insurance for the City Council Member and 50% for dependents, or a
stipend of $304 per month for declining the insurance. The City also pays
GF12 the employer portion of Medicare tax (1.45%). 111,750
Legal Services. The estimated cost includes City Attorney services (both
general services and litigation), as well as an allocation of $150,000 for
specialized legal services from other attorney firms (e.g. labor
GF13
negotiations, litigation, and prosecution).
1,030,000
GF14
Land Purchase of tax -defaulted parcels at 37 & 41 Cherry Hill.
75,000
Performance Measurement Design & implementation. The one-time
GF15
Yes
expenditure would enable City Staff to develop performance measures.
25,000
Many General Fund programs include an allocation for meetings &
conferences; which are discretionary but useful to share knowledge
among professionals, conduct City business, and enable the City Council
to attend outside meetings. The proposed FY15-16 amount is $2,150
GF16
more (or 2.5% more) than the corresponding FY14-15 budget of $84,550.
86,700
Discretionary City Memberships includes the Coastal Coalition, California
Contract Cities Association, South Bay Council of Governments, Southern
GF17
Yes
California Association of Governments, and League of California Citics.
44,690
Discretionary Community Outreach supplies includes City tiles, lapel pins,
GF18
Yes
engraving and proclamations.
4,000
The City newsletter is currently mailed to every Rancho Palos Verdes
GF19
Yes
household four times annually.
22,000
RPVty Station Manager. The estimated increase of cost to replace the
G_F20
part-time contracted position with a full-time employee position.
48,727
Information Technology Maintenance Services. Includes both hardware
and software maintenance and support for the City's data network and
GF21
systems.
327,691
Information Technology Professional Services. Includes IT services
provider ($200,000), GIS Services ($100,000), Audio/Visual Services and
Other Services ($40,000), and one-time consulting support for strategic
GF22
plan development ($10,000).
340,000
10,000
2015 Hybrid Zero -Based Budget Menu
General Fund
Water Conservation Devices at City -owned facilities. Replace 70 water
closets and urinals and 51 manual lavatory faucets for an estimated cost
of $20,000. Replace 15 and upgrade 5 controllers for an estimated cost
GF23 of $45,000.
Each Planning Commissioner is eligible to receive a part-time salary of
GF24 $135 per month. The proposed amount includes payroll taxes. 12,208
Discretionary Recreation Special Events. The proposed budget includes
allocations for a Fourth of July celebration ($25,900), Whale of a Day
($4,450), Shakespeare by the Sea performance ($1,600), the Junior
Ranger Program ($4,050), Breakfast with Santa ($1,200), the Volunteer
Program ($4,000), Outdoor Movie and other events and programs
($3,800). This item also includes part-time staffing ($11,700), equipment
GF25 rental ($4,300), printing & advertising ($12,500), and supplies ($16,000). 89,500
Point Vicente Interpretive Center Part -Time Wages. Staff proposes to
increase the part-time allocation to provide improved coverage and
GF26 customer service. 32,408
Abalone Cove Sewer District Subsidy. The proposed transfer is $30,000
GF27 Yes more than FY14-15, to provide for an increased level of maintenance. 80,700
Residential Street Rehabilitation Funding. The proposed transfer is based
GF28 Yes upon the estimated utility user tax revenue. 1,862,000
Attachment A
Page 3 of 3
65,000
ON
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGET PROGRAM
City Council
ACCOUNT DESCRIPTION
101-1001-411-12-00 Salary & Wages - PT
REQUIREMENT
DISCRETIONARY
FREQUENCY
RECURRING
FY11-12
24,001
FY12-13
24,001
FY1344 ?
24,001
FY14-15>
24,000
FYIS=16
24,000
Menu?
Yes
City Council
101-1001-411-29-00 Employee Benefits
DISCRETIONARY
RECURRING
69,000
76,000
79,600
82,300
87,750
Yes
City Council
101-1001-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
13,000
13,723
8,408
20,000
20,000
Yes
City Council
101-1001-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
21,357
21,422
22,189
City Council
101-1001-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
6,339
2,656
2,971
3,500
3,500
City Manager
101-1002-411-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
641,570
664,738
651,604
426,880
560,697
City Manager
101-1002-411-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
201
151
City Manager
101-1002-411-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
197,400
197,600
194,300
133,920
161,660
City Manager
101-1002-411-32-00 Grant Writing Consultant
REVENUE GENERATING
_
RECURRING
_
29,842
22,116
24,259
50,000
50,000
City Manager
101-1002-411-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
65,417
50,801
4,500
75,000
City Manager
101-1002-411-53-00 Postage
SERVICE LEVEL
RECURRING
-
-
-
100
50
City Manager
101-1002-411-54-00 Legal Notices And Ads
NON -DISCRETIONARY
RECURRING
77
-
City Manager
101-1002-411-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
103
636
156
600
600
City Manager
101-1002-411-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
463
145
462
200
500
City Manager
101-1002-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
8,106
5,899
7,660
8,500
15,000
Yes
City Manager
101-1002-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
21,905
24,921
23,975
4,000
3,600
City Manager
101-1002-411-59-30 Publications
SERVICE LEVEL
RECURRING
280
254
335
300
300
City Manager
101-1002-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
3,888
969
1,762
1,500
1,500
City Manager
101-1002-411-71-00 1Land
DISCRETIONARY
ONE-TIME
100
7,474
22,766
55,000
75,000
Yes
City Manager
Proportionate Allocation Of Office
101-1002-411-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
26,000
32,900
41,600
68,900
24,200
Legal Services
101-1003-411-32-00 Professional Services
SERVICE LEVEL
RECURRING
70,528
124,478
302,231
110,000
150,000
Yes
Legal Services
101-1003-411-33-00 Legal Services
SERVICE LEVEL
RECURRING
986,574
867,846
884,716
880,000
880,000
Yes
City Clerk
101-1004-411-11-00 Salary & Wages- FT
SERVICE LEVEL
RECURRING
254,911
267,339
293,450
287,900
302,942
City Clerk
- 101-1004-411-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
2,166
1,365
-
City Clerk
-
101-1004-411-29-00 Employee Bene--fi-ts
- -- -
-SERVICE--LEVEL
--
RECURRING
-
91 .,600
----
94,800
116,200
-----
123,200
----
13
133,056
---
City Clerk
101-1004-411-32-00General And/Or Special Election
NON -DISCRETIONARY
RECURRING
117,434
178,348
252,500
City Clerk
101-1004411-32-00 Municipal & County Code Updates
NON -DISCRETIONARY
RECURRING
3,603
4,239
2,243
3,500
City Clerk
101-1004-411-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
2,213
1,855
8,070
5,000
2,500
City Clerk
101-1004-411-54-00 Legal Notices And Ads
NON -DISCRETIONARY
RECURRING
959
1,072
1,487
3,000
41000
City Clerk
101-1004-411-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
198
778
City Clerk
101-1004-411-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
921
175
1,185
750
1,200
City Clerk
101-1004-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
1,545
909
1,263
3,000
3,000
Yes
City Clerk
101-1004-411-59-10 Training
SERVICE LEVEL
RECURRING
4,536
4,050
10,291
10,000
10,000
City Clerk
101-1004-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
828
759
1,130
1,200
1,100
City Clerk
101-1004411-59-30 Publications
SERVICE LEVEL
I RECURRING
64
-
5,000
City Clerk
101-1004-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
2,963
1,728
1,114
3,200
3,200
City Clerk
Proportionate Allocation Of Office
101-.1004-411-9410 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
20,000
25,700
27,000
45,000
14,600
Community Outreach
101-1005 411-32-00 Professional Services
SERVICE LEVEL
RECURRING
516
-
-
Community Outreach
101-1005-411-43-00 Maintenance Services
SERVICE LEVEL
RECURRING
855
808
1,053
900
900
Community Outreach
101-1005-411-53-00 Postage
DISCRETIONARY
RECURRING
6,354
6,668
7,457
12,000
8,000
Yes
Community Outreach
101-1005 411-55 00 Printing & Binding
DISCRETIONARY
RECURRING
8,983
11,649
12,305
15,000
15,000
Yes
Community Outreach
101-1005-411-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
27
16
48
100
50 i
Community Outreach
101-1005-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
21,009
10,036
9,495
10,550
7,000
Yes
Community Outreach
101-1005-411-59-20 Memberships & Dues
DISCRETIONARY
RECURRING
1,595
1,390
1,415
43,525
44,690
Yes
Community Outreach
101-1005-411-61-00 Operating Supplies /Minor Equipment
DISCRETIONARY
RECURRING
2,863
2,521
3,470
5,000
4,000
Yes
Community Outreach
101-1005-411-93-00 City Grants
DISCRETIONARY
RECURRING
60,500
60,500
44,774
44,774
RPV TV
101-1006-411-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
80,000
Yes
RPV TV
101-1006-411-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
1,648
18,450
18,617
26,000
25,750
RPV TV
101-1006-411-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
2,600
2,000
500
2,000
30,197
Yes
RPV TV
RPVtv Staff For Editing Content And
Production Labor, As Well As Station
101-1006-411-32-00 Manager
SERVICE LEVEL
RECURRING
96,726
86,079
100,345
103,000
49,000
RPV TV
101-1006-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
-
80
80 1
100
100
RPV TV
101-1006-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
3,380
6,669
12,500
14,000
24,800
RPV TV
Proportionate Allocation Of Office
101-1006-411-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
5,100
6,200
21,400
23,500
12,700
Risk Management
101-1010-411-52-00 Insurance
NON -DISCRETIONARY
RECURRING
660,899
685,845 1
467,248
400,000 1
475,000
Page 1 of 6
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGETPROGRAM ",
Personnel
ACCOUNT DESCRIPTION
1o1 -1011-411-11-0o Salary&Wages - FT
REQUIREMENT
SERVICE LEVEL
FREQUENCY
RECURRING
FY1142
141,390
FY12.13
83,156 1
FY13-14
190,012
FYl4.l5'
152,900
FY1546
226,157
Menu?
Personnel
101-1011-411-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
55,370
26,000
Personnel
101-1011 411-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
47,200
50,200
38,8001
47,300
68,518
Personnel
;101-1011-411-32-00 Adp Hr System
SERVICE LEVEL
RECURRING
16,566
14,168
18,8651,
16,800
17,000
Personnel
101-1011-411-32-00 City Manager Recruitment
SERVICE LEVEL
ONE-TIME
14,083
-
Personnel
101-1011-411-32-00 Class/Comp Study
SERVICE LEVEL
ONE-TIME
-
95,000
Personnel
101-1011-411-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
43,898
3,478
13,599
24,250
21,750
Personnel
101-1011-411-32-00 Performance Measurement Desigi &imp
SERVICE LEVEL
ONE-TIME
-25,0
0- 0
Yes
-- - --
Personnel
- --
101-1011-411-54-00 Legal Notices And Ads
-----
SERVICE LEVEL
-
RECURRING
- -
-
439
---
2,288
-
5,000
-
5,0000
-
Personnel
101-1011-411-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
85
493
-
3,000
5,000
Personnel
101-1011-411-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
202
-
200
200
Personnel
101-1011-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
2,532
322
2,639
12,500
3,000
Yes
Personnel
101-1011-411-59-10 Training
SERVICE LEVEL
RECURRING
190
-
699
3,000
5,000
Personnel
101-1011-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
180
1,144
2,998
1,000
1,000
Personnel
101-1011-411-59-30 Publications
SERVICE LEVEL
RECURRING
538
729
854
1,000
1,000
Personnel
101-1011-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
6,698
1,958
14,512
15,000
20,000
Personnel
101-1011-411-69-00 Other Miscellaneous
NON -DISCRETIONARY
RECURRING
30,619
(722)
1,988
30,000
30,000
Personnel
Proportionate Allocation Of Office
101-1011-411-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
4,200
5,300 1
13,500
15.300
5,400
Sheriff
101-1021 421-32-00 Professional Sery ces
SERVICE LEVEL
RECURRING
3,957,051
4,154,039
4,177,601
4,306,900
4,877,015
Yes
Special Programs
101-1024-421-32-00 Professional Services
SERVICE LEVEL
RECURRING
24,289
54,351
60,833
92,700
114,900
Yes
Special Programs
101-1024-421-55-00 1 Printing & Binding
SERVICE LEVEL
RECURRING
82
2,500
2,500
Special Programs
101-1024-421-61-00 j0perating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
142
259
1,007
1,500
244,900
Yes
Animal Control
101-1025-421-32-00 lProfessional Services
SERVICE LEVEL
RECURRING
55,862
49,204
81,346
111,515
88,000
Emergency Preparedness
101-1026-421-11-00 ISalary & Wages - FT --
SERVICE LEVEL
RECURRING
27,000
25,247
74,469
77,600
72,859
`--
---y -
EmergencPreparedness
101-1026-421-29-00 mE Employee Benefits
S ERV --
SERVICE LEVEL
- --
RECURRING
-
8,000
8,400
- --
28,100
30,500
-
36,211
Emergency Preparedness
Consulting Services For Disaster
Preparedness, Fema Claims, Anc Program
101-1026-421-32-00 Development
SERVICE LEVEL
RECURRING
48,372
10,419
4,317
62,500
13,000
Emergency Preparedness
101-1026-421-41-40 Emergency Telephone Service
SERVICE LEVEL
RECURRING
2,564
2,380
2,643
3,000
2,700
Emergency Preparedness
101-1026-421-54-00 Legal Notices And Ads
NON -DISCRETIONARY
RECURRING
400
_
-- - - __-
- -
--._..---
Emergency Preparedness
101-1026-421-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
52
1,097
2,000
11000
Emergency Preparedness
101-1026-421-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
223
378
408
500
500
Emergency Preparedness
101-1026-421-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
126
815
1,966 ;
3,000
3,000
Yes
Emergency Preparedness
101-1026-421-59-10 Training
SERVICE LEVEL
RECURRING
9-1
600
600
Emergency Preparedness
101-1026-421-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
10,015
809
5,333
11,400
11,400
Emergency Preparedness
101-1026 421-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
23,948
14,972
18,284
18,500
25,250
Emergency Preparedness
Proportionate Allocation Of Office
101-1026-421-9410 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
19,800
26,500
34,900
i
60,300
20,000
Finance
101-2020-411-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
734,613
729,499
759,227
573,500
692,446
Finance
101-2020-411-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
30,254
27,907
32,301
30,200
37,796
Finance
101-2020-411-29-00 jEmployee Benefits
SERVICE LEVEL
RECURRING
242,000
219,600
271,400
207,300
225,370
Finance
101-2020-411-32-00 City Financial Advisor
SERVICE LEVEL
RECURRING
3,992
32,402
27,390
15,000
15,000
Finance
101-2020-411-32-00 Contract For Payroll Processing
SERVICE LEVEL
RECURRING
24,580
26,914
27,280
26,000
31,000
Finance
Independent Audit of City Financial
101-2020-411-32-00 Statements
NON -DISCRETIONARY
RECURRING
31,450
25,258
37,580
46,000
38,000
Finance
101-2020-411-32-00 Professional Services
SERVICE LEVEL
RECURRING
15,634
8,272
107,160
16,000
17,500
Finance
Property Tax Administration Fee Paid To
101-2020-411-32-00 The County
NON -DISCRETIONARY
RECURRING
151,573
90,754
--
98,000
96,000
_
Finance
101-2020-411-4410 Building & Land Rental
NON -DISCRETIONARY
RECURRING
3,340
3,455
2,584
2,400
2,500
Finance
101-2020-411-54-00 Legal Notices And Ads
NON -DISCRETIONARY
RECURRING
159
725
646
500
600
Finance
101-2020-411-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
4,189
4,545
4,150
6,000
5,000
Finance
101-2020-411-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
272
430
244
500
300
Finance
101-2020-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
3,282
4,056
3,963 1
5,500
5,000
Yes
Finance
101-2020-411-59-10 Training
SERVICE LEVEL
RECURRING
2,539
995
1,237
3,000
4,000
Finance
101-2020-411-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
2,090
3,316
2,850
3,500
1,600
Finance
101-2020-411-59-30 Publications
SERVICE LEVEL
RECURRING
170
442
578
600
500
Finance
101-2020-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
1 4,899
2,824
3,715
6,000
5,000
Finance
101-2020-411-69-00 Other Miscellaneous
SERVICE LEVEL
RECURRING
30,136
30,557
33,947
35,000
40,000
Finance
Proportionate Allocation Of Office
Equipm
101-2020 411-9410 ent, Computers & Softwa-e
SERVICE LEVEL
RECURRING
56,800
72,700
90,900
98,600
33,400
Information Technology - Data
101-2030-411-11-00 1 Salary & Wages - FT
SERVICE LEVEL
I RECURRING
16,810 1
105,000
105,000
Page 2 of 6
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGET PROGRAM ;_
Information Technology - Data
ACCOUNT DESCRIPTION
101-2030-411-12-00 Salary & Wages - PT
REQUIREMENT
SERVICE LEVEL
FREQUENCY
RECURRING
FY1142
FY12.13
FY13-14
FY14-15+
5,500
FY15-16
9,000
Menu?
Information Technology - Data
101-2030-411-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
17,700
25,900
33,500
34,462
Information Technology - Data
101-2030-411-32-00 Consulting Support - IT bid/Planning
SERVICE LEVEL
ONE-TIME
50,000
10,000
Information Technology- Data
Help Desk Services/It System
;101-2030-411-32-00 Development/Website Maintenance
SERVICE LEVEL
RECURRING
326,832
324,032
288,600
331,000
340,000
Yes
Information Technology - Data
101-2030-411-43-00 Maintenance Services
SERVICE LEVEL
RECURRING
-
55
327,691
Yes
Information Technology - Data
101-2030-411-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
93
116
214
3,000
3,000
Yes
Information Technology - Data
101-2030-411-59-10 Training
SERVICE LEVEL
RECURRING
10,176
84
10,000
10,000
- -
InformationTechnology - Data
-- - ---
101-2030-411-59-20 Memberships &.Dues
- - --
SERVICE LEVEL
- ._...-
RECURRING
-
200
-
80
-------
1,054
1,000
-
1,000
----
Information Technology - Data
101-2030-411-59-30 Publications
SERVICE LEVEL
RECURRING
30
1,500
1,500
Information Technology- Data
101-2030-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
20,756
15,121
10,401
45,000
115,130
Information Technology - Data
Proportionate Allocation Of Office
101-2030-411-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
8,400
10,700
13,500
15,300
5,400
Information Technology- Voice
101-2035-411-32-00 Professional Services
SERVICE LEVEL
RECURRING
10,650
10,200
870
12,000
-
Information Technology- Voice
101-2035 411 41-40 Telephone Service
SERVICE LEVEL
RECURRING
58,336
70,551
71,368
62,000
70,000
Information Technology- Voice
101-2035-411-43-00 Maintenance Services
SERVICE LEVEL
RECURRING
50
50
-
12,000
5,000
Information Technology- Voice
101-2035-411-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
182
33
10,000
5,000
Public Works Administration
101-3001-431-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
1,196,925
1,158,969
1,179,746
1,306,850
1,471,437
Public Works Administration
101-3001-431-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
121,849
61,836
78,722
20,000
20,000
Public Works Administration
101-3001-431-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
423,500
413,750
431,700
422,150
467,313
Public Works Administration
Administration Of Community Development
101-3001-431-32-00 Block Grant (CDBG)
SERVICE LEVEL
RECURRING
2,800
4,000
4,000
4,000
Public Works Administration
Contract Engineering Services To Review
101-3001-431-32-00 Land Maps And Development Plans
SERVICE LEVEL
RECURRING
I
2,870
5,666
630
15,000
15,000
Public Works Administration
Contract Services For Engineering
101-3001-431-32-00 Investigations
SERVICE LEVEL
RECURRING
1,089
12,000
11,000
Public Works Administration
-32-00 Contract Services For Inspections
SERVICE LEVEL
RECURRING
25,725
75,532
74,289
75,000
75,000
Public Works Administration
101-30014101-3001-4N31-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
34,464
909
19,057
5,000
5,000
Public Works Administration
101-3001 431 41 40 Celi Phone Service
SERVICE LEVEL
RECURRING
6,000
6,000
Public Works Administration
101-3001-431-44-10 1 Building & Land Rental
NON -DISCRETIONARY
RECURRING
5,778
5,225
7,300
7,300
Public Works Administration
101-3001-431-44-20 JEquipment Rental
SERVICE LEVEL
RECURRING5,000
Public Works Administration
101-3001-431-54-00 Legal Notices And Ads
SERVICE LEVEL
RECURRING
18,295
18,859
13,801
1700 6"
17,000
Public Works Administration
101-3001-431-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
15,944 ;
14,794
11,817
25,000
25,000
Public Works Administration101-3001-431-56-00
Mileage Reimbursement
SERVICE LEVEL
RECURRING
758
512
709
700
1,000
Public Works Administration
101-3001-431-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
2,519
400
2,630
4,000
10,000
Yes
Public Works Administration
101-3001-431-59-10 (Training
SERVICE LEVEL
RECURRING
1,728
37
1,006
3,500
10,000
Public Works Administration
101-3001-431-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
1,456
2,468
3,911
1,200
4,000
Public Works Administration
101-3001-431-59-30 Publications
SERVICE LEVEL
RECURRING
1,899
1,201
391
500
1,800
Public Works Administration
101-3001-431-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
19,473
10,614
15,106
12,000
12,000
Public Works Administration
101-3001-431-69-00 Other Miscellaneous
SERVICE LEVEL
RECURRING
1,740
45,044
162
-
Public Works Administration
Proportionate Allocation Of Office
101-3001-431-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
104,400
121,300
123,300
158,700
64,000
Traffic Management
101-3006-431-32-00 Traffic Engineering Services
SERVICE LEVEL
RECURRING
72,314
91,731
73,010
108,000
190,000
Yes
Traffic Management
101-3006-431-43-00 Annual Pavement Stripping
SERVICE LEVEL
RECURRING
65,964
77,448
100,000
100,000
Traffic Management
101-3006-431-43-00 Radar Trailer Program
SERVICE LEVEL
RECURRING
3,101
3,101
6,000
18,000
Yes
Traffic Management
101-3006-431-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
1,219
1,100
500
2,000
2,000
Traffic Management
101-3006-431-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
215
496
-
25,000
Yes
Traffic Management
101-3006-431-73-00 Improvements (Special Projects)
SERVICE LEVEL
ONE-TIME
45,124
Storm Water Quality
101-3007-431-32-00 MS4 Permit Implementation
NON -DISCRETIONARY
ONE-TIME
300,000
290,000
Storm Water Quality
101-3007-431-32-00 NPDES Consultant
NON -DISCRETIONARY
RECURRING
43,316
48,799
70,000
70,000
Storm Water Quality
101-3007-431-32-00 Other Professional Services
NON -DISCRETIONARY
RECURRING
3,576
4,715
137,097
Storm Water Quality
101-3007-431-32-00 Storm Water Resources Control Board
NON -DISCRETIONARY
RECURRING
13,652
12,131
17,929
22,000
22,000
Storm Water Quality
101-3007-431-33-00 Legal Services
NON -DISCRETIONARY
RECURRING
226
5,672
Storm Water Quality
Bus Shelter Maintenance/Parkinc Lot
101-3007-431-43-00 Sweeping
NON -DISCRETIONARY
RECURRING
18,270
18,873
27,039
30,000
30,000
Storm Water Quality
101-3007-431-43-00 Catch Basin Maintenance
NON -DISCRETIONARY
RECURRING
10,804
19,911
24,871
69,000
70,000
Storm Water Quality
101-3007-431-43-00. Other Maintenance Services
SERVICE LEVEL
RECURRING
3,100
4,255
-
Stonn Water Quality
101-3007-431-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
100
Yes
Storm Water Quality
101-3007-431-59-10 Training
SERVICE LEVEL
RECURRING
-
862
-
Storm Water Quality
101-3007-431-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
-
5,000
5,000
Building Maintenance
101-3008-431-32-00 Professional Services
SERVICE LEVEL
RECURRING
4,500
4,000
4,000
Building Maintenance
101-3008-431-41-10 lWater Utility Service
SERVICE LEVEL
RECURRING
36;668
34,517
36,459
39,500
39,500
Page 3 of 6
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGETPROGRAM _
Building Maintenance
ACCOUNT DESCRIPTION
101-3008-431-41-20 Gas Utility Service
REQUIREMENT
SERVICE LEVEL
FREQUENCY
I RECURRING
FY1142
1,2671
FY12-13
1,355
FY13 44
1,727
FY14-16
2,000
FYIS-16
2,000
Menu?
Building Maintenance
101-3008-431-41-30 Light And Power
SERVICE LEVEL
RECURRING
92,105
100,719
72,707 l
105,800
105,800
Building Maintenance
101-3008-431-43-00 Maintenance - Building Security
SERVICE LEVEL
RECURRING
13,454
14,419
19,423
25,000
25,000
Building Maintenance
101-3008-431-43-00 Maintenance - Custodial Services
SERVICE LEVEL
RECURRING
84,137
78,445
82,113
92,000
85,000
Building Maintenance
101-3008-431-43-00 Maintenance - HVAC
SERVICE LEVEL
RECURRING
12,082
8,875
5,999
16,000
15,000
Building Maintenance
101-3008-431-43-00 Other Maintenance Services
SERVICE LEVEL
RECURRING
160,035
99,295
96,910
165,500
120,900
Building Maintenance
101-3008-431-43-00 Utility Repairs
SERVICE LEVEL
RECURRING
32,227
36,757
19,182
42,000
30,000
Building Maintenance
101-3008-431-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
4.1,45.1_
50,670
37,500
88,_000
65,000
Yes
Building Maintenance
Proportionate Allocation Of Office
101-3008-431-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
17,800
14,700
25,600
_
32,500
14,000
ParksTFrails/OpenSpace Mnt
101-3009 431-32-00 Professional Services
SERVICE LEVEL
RECURRING
15,000
21,335
15,040
25,000
35,000
Parks/Trails/OpenSpace Mnt
101-3009-431-41-10 Water Utility Service
SERVICE LEVEL
RECURRING
186,655
158,541
196,345
196,000
175,100
Parks/Trails/OpenSpace Mnt
Light And Power (For Irrigation Control
101-3009-431-41-30 Boxes)
SERVICE LEVEL
RECURRING
1,136
1,158
1,116
1,500
1,500
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Backflow Valve Testing & Repairs
SERVICE LEVEL
RECURRING
8,338
8,800
3,978
6,000
6,000
Parks/Trails/Opens ace Mnt
101-3009-431-43-00 Brush Discing
NON -DISCRETIONARY
RECURRING
7,565
7,591
6,531
10,000
10,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 City Parcel Weed Abatement
SERVICE LEVEL
RECURRING
19,818
43,998
25,000
15,000
Parks/Trails/OpenSpace Mnt
Contracted Project Administration, Design &
101-3009-431-43-00 Inspection, And Contracted Security Service
SERVICE LEVEL
RECURRING
21,618
31,647
13,734
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Electrical Repairs
SERVICE LEVEL
RECURRING
12 38
,3
7,119
5,000
5,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Essential Utlity Line Repairs
NON -DISCRETIONARY
ONE-TIME
52,790
36,625
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Irrigation Repairs
SERVICE LEVEL
RECURRING
36,800 1
3,717
14,686
25,000
15,000
Parks/Trails/OpenSpace Mnt
101-30091131-43-00 Landscape Maintenance -City Parks
SERVICE LEVEL
RECURRING
220,429
216,028.
243,197
225,000
196,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 OpeOthern Space Fuel Modification
NON -DISCRETIONARY
RECURRING
179,936
152,110
166,470
435,855
160,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Maintenance Services
SERVICE LEVEL
RECURRING
20,142
26,888
133,100
55,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 ;Parking Lot Resurfacing
SERVICE LEVEL
RECURRING
17,306
1,611
11,000
Parks/Trails/OpenSpace Mat
101-3009-431-43-00 Pest Control
SERVICE LEVEL
RECURRING
21,769
30,300
38,405
25,000
35,000
Parks/Trails/OpenSpace Mnt
101-3009-431-4300 Play Surface Maintenenace
SERVICE LEVEL
RECURRING
14,233
23,000
19,000
Parks/Trails/OpenSpace Mnt
101-3009-431-43-00 Portable Toilets
SERVICE LEVEL
RECURRING
9,358
15,985
13,282
20,000
12,000
-
Parks/Trails/OpenSpace Mnt
- - -- ----
1101-3009-431-43-00 Repairs And Special Events Set -Up
--- - -
SERVICE LEVEL
-
RECURRING
3,719
- ----
3 250
- -
4,463
-
53,000
--
30,000
-
Parks/Trails/OpenSpace Mnt
101-3009-431-4300 Small Projects
SERVICE LEVEL
RECURRING
66,658
78,427
8,210
80,000 1
20,000
Parks/irails/OpenSpace Mnt
101-3009-431-59-20 Memberships & Dues
NON -DISCRETIONARY
RECURRING
80,838
83,636
84,929
87,100
113,000
Parks/Trails/OpenSpace Mnt
101-3009-431-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
30,880
64,303
44,387
62,133
69,600 1
Yes
Parks/Trails/OpenSpace Mnt
101-3009-431-69-00 Other Miscellaneous
NON -DISCRETIONARY
RECURRING
13,956
13,980 ;.
14,526
14,600
18,100
Parks/rrails/OpenSpace Mnt
101-3009-431-73-00 Landslide Dewatering Well Rehab
SERVICE LEVEL
RECURRING
70,000
Parks/Trails/OpenSpace Mnt
Proportionate Allocation Of Office
101-3009-431-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
-
j
16,000
Sewer Maintenance
101-3026-431-32-00 Industrial Waste Monitoring
NON -DISCRETIONARY
RECURRING
9,118.
11,725
12,936
13,000
Sewer Maintenance
101-3026 431-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
1,521
561
Sewer Maintenance
101-3026-431-32-00 Sewer Pipe Filming & Investigation
SERVICE LEVEL
RECURRING
24,732
30,000
Sewer Maintenance
101-3026-431-32-00 Sewer Studies & Gis Layers
SERVICE LEVEL
RECURRING
1,690
10,948
15,000
Sewer Maintenance
101-3026-431-43-00 Maintenance Services
SERVICE LEVEL
RECURRING
2,500
1,950
10,000
10,000
Sewer Maintenance
Proportionate Allocation Of Office
101-3026-431-94-10 JEquipment, Computers & Software
SERVICE LEVEL
RECURRING
-
3,100
Planning
101-4001-441-11-00 JSalary & Wages - FT
SERVICE LEVEL
RECURRING
874,652
829,010
833,739
895,700
827,103
Planning
101-4001-441-12-00 Salary & Wages - PT
DISCRETIONARY_
RECURRING
7,410
17,870
19,140
11,340
Yes
Planning
_ _
101-4001-441-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
261,000
283,900
_1_4,717
291,500
337,900
295,639
Planning
1011001-441-32-00 Desktop Publishing/Graphics/GIS
SERVICE LEVEL
ONE-TIME
20,000
10,000
Planning
101 4001-441-32-00 Landscape Architectural Services
SERVICE LEVEL
I ONE-TIME
-
-
-
16,400
Planning
Landslide Moratorium General Plan Update
101-4001-441-32-00 & Other Consultants
SERVICE LEVEL
RECURRING
33,616
48,988
26,148
25,000
-
Planning
101-4001-441-32-00 Temporary Help
SERVICE LEVEL
RECURRING
36,961
11,219
2,000
2,000
Planning
101-4001-441-41-40Telephone Service
SERVICE LEVEL
RECURRING
1,159
2,197
Planning
01 4001 441 44-10 Rental Of Storage Facility
101_4001_441
NON -DISCRETIONARY
RECURRING
2,726
3,375
2,317
2,800
2,800
Planning
101-4001-441-54-00 1 Legal Notices And Ads
NON -DISCRETIONARY
RECURRING
22,984
17,652
20,461
25,000
25,000
Planning
101-4001-441-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
6,198
6,155
2.,628
6,000
6,000
Planning
10113001-441-56-00Mileage Reimbursement
SERVICE LEVEL
RECURRING
2,843
1,027
731
800
800
Planning
101-4001-441-57.00 Meetings & Conferences
DISCRETIONARY
RECURRING
10,718
9,609
10,883
7,800
7,800
Yes
Planning
101-4001-441-59-10 Training
SERVICE LEVEL
RECURRING
1,614
558
-
5,000
5,000
Planning
101-4001-441-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
4,690
4,285
4,513
4,800
4,800
Planning
1 01-40 011341-5 9-3 0 Publications
SERVICE LEVEL
RECURRING
468
635 1
984
1,200
1,200
Page 4 of 6 10
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGET PROGRAM
Planning
-ACC UNT DESCRIPTION
101-4001441-61-00 Operating Supplies /Minor Equipment
REQUIREMENT
SERVICE LEVEL
FREQUENCY
RECURRING
FY1142
4,487
, FY12-13
3,971
FY13 14 '
5,855
FY14-15
6,200
FYI -5-16
6,200
Menu?
Planning
101-4001-441-69-00 Other Miscellaneous
SERVICE LEVEL
RECURRING
5,875
(250)
Planning
Proportionate Allocation Of Office
101-4001-441-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
62,000
71,400
86,300
129,300
48,500
Building &Safety
101-4002-441-11-00 Salary & Wages - FT
SERVICE LEVEL
I RECURRING
334,366
318,950
330,173
397,700
423,545
Building & Safety
101-4002-441-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
7,322
5,894
3,892
7,000
Building & Safety
101-4002-441-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
117,000
115,900
135,600
171,400
184,175
Building & Safety
Building & Safety Plan Check Anc
101-4002-441-32-00 Inspection Services
SERVICE LEVEL
RECURRING
41,581
34,002
62,496
65,000
80,000
Building & Safety
101-4002-441-32-00 Geotechnical Consulting
SERVICE LEVEL
RECURRING
23,430
11,458
12,578
15,000
15,000
Building & Safety
101-4002-441-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
2,780
2,909
6,048
25,000
25,000
Building & Safety
101-4002-441-41-40 Telephone Service
SERVICE LEVEL
RECURRING
3,019
1,563
1,996
3,000
4,000
Building & Safety
101-4002 441-44-10 Rental Of Storage Facility
NON -DISCRETIONARY
RECURRING
-
1,050
2,122
2,400 1
1,800
Building & Safety
101-4002-441-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
125
1,101
2,512
500
500
Building & Safety
101-4002-441-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
334
775
594
500
500
Building & Safety
101-4002-441-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
10
96
-
-
Yes
Building & Safety
101-4002-441-59-10 Training
SERVICE LEVEL
RECURRING
3,069
2,015
2,112
3,500
3,500
Building & Safety
101-4002-441-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
530
460
340
700
700
Building & Safety
101-4002-441-59-30 Publications
SERVICE LEVEL
RECURRING
56
629
3,698
1,500
1,500
Building & Safety
101-4002-441-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
21291
2,831
4,025
3,000
3,000
Building & Safety
Proportionate Allocation Of Office
101-4002-441-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
38,700
41,300
58,200
59,900
21,800
Code Enforcement
101-4003-441-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
132,724
135,439
136,153
136,200 1
136,432
Code Enforcement
101-4003-441-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
44,600
46,000
52,600
55,800
56,957
Code Enforcement
Professional Services Including Technical
101-4003-441-32-00 Consultants And Nuisance Abatement
SERVICE LEVEL
RECURRING
1,429
4,887
9,552
10,000
10,000
Code Enforcement
101-4003-441-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
199
500
Code Enforcement
101-4003-441-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
9
68
11
Code Enforcement
101-4003-441-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
920
414
1,000
1,000
Yes
Code Enforcement
101-4003-441-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
75
150
150
400
400
Code Enforcement
Proportionate Allocation Of Office
101-4003-441-9410 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
8,400
10,700
13,500
15,300
5,400
View Restoration
101-4004-441-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
187,774
193,022
183,045
193,400
179,971
View Restoration
101-4004-441-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
59,400
60,900
64,000
68,300
62,068
View Restoration
101-4004-441-32-00 Mediation & Other Consulting Se -vices
SERVICE LEVEL
RECURRING
34,788
40,218
23,281
44,000
44,000
View Restoration
101-4004-441-43-00 Tree Trimming Services
NON -DISCRETIONARY
RECURRING
34,158
61,312
45,308
60,000
-
View Restoration
101-4004-441-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
199
35
View Restoration
Proportionate Allocation Of Office
101-4004-441-9410 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
8,400
10,700
20,200
23,000
8,100
NCCP
101-4005-441-32-00 NCCP Consulting
NON -DISCRETIONARY
ONE-TIME
2,380
9,280
15,260
-
-
Geology
101-4006-441-32-00 Geotechnical Consulting
SERVICE LEVEL
RECURRING
88,708
135,441
131,672
150,000
150,000
Recreation Administration
101-5010-451-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
178,695
146,637
245,411
369,700
443,950
Recreation Administration
101-5010-451-12-00 Salary &Wages - PT
SERVICE LEVEL
RECURRING
114,288
80,747
97,344
60,600
78,600
Recreation Administration
101-5010-451-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
70,700
96,925
74,800
111,300
133,209
Recreation Administration
101-5010-451-32-00 Other Professional Services
SERVICE LEVEL
RECURRING
7,702
22,244
9,444
8,850
28,850
Recreation Administration
101-5010-451-32-00 Ranger Service For Nature Preserve
SERVICE LEVEL
RECURRING
143,864
135,269
150,370
189,000
198,500
Recreation Administration
101-5010-451-5400 Legal Notices And Ads
SERVICE LEVEL
RECURRING
878
-
-
1,000
Recreation Administration
101-5010-451-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
256
-
156F
2,500
3,500
Recreation Administration
101-5010-451-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
1,277
1,724
1.,265
2,000009
Recreation
Recreation Administration
101-5010-451-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
638
1,830
3,900
4,000
8,000
Yes
Recreation Administration
101-5010-451-59-10 Training
SERVICE LEVEL
RECURRING
930
110
6,000
1,000
Recreation Administration
101-5010-451-59-20 Memberships &Dues
SERVICE LEVEL
RECURRING
1,110
845
675
1,400
1,400
Recreation Administration
101-5010-451-59-30 Publications
SERVICE LEVEL
RECURRING
416
229
400
400
Recreation Administration
101-5010 451-61-00Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
4,710
4,734
18,292
7,500
14,000
Recreation Administration
101-5010451-68 00 Transaction Fees
SERVICE LEVEL
RECURRING
-
1,505
10,000
14,000
Recreation Administration
Proportionate Allocation Of Office
101-5010-451-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
30,200
38,200
49,700
57,300
21,800
Other Recreational Facilities
101-5030-451-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
164,268
164,891
125,888
126,900
79,573
Other Recreational Facilities
1101-5030-451-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
176,813
192,664
197,795
263,300
268,000
--
Other Recreational Facilities
- --_-
101-5030-451-29-00 Employee Benefits
- --
SERVICE LEVEL
RECURRING
---
73.,800
- ---
71,100
80,000
- ---
82,000
- ---
74,721
Other Recreational Facilities
Land Lease From La County For Eastview
101-5030-451-4410 Park
SERVICE LEVEL
RECURRING
2,176
2,241
2,241
2,400
2,400
Page 5 of 6 11
GENERAL FUND EXPENDITURE SUMMARY
Attachment B
BUDGET PROGRAM
Other Recreational Facilities
ACCOUNT DESCRIPTION
101-5030-451-54-00 Legal Notices And Ads
REQUIREMENT
DISCRETIONARY
FREQUENCY
RECURRING
FY11-12
1,562
FY12-13
4,508
FY1344 _
-
FY1445;
2,000
FY1S-16
Menu?
Other Recreational Facilities
101-5030-451-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
8,560
6,588
22,370
24,900
12,000
Other Recreational Facilities
Proportionate Allocation Of Office
101-5030-451-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
21,800
27,500
34,900
23,000
8,100
Special Events & Prgms
101-5040-451-11-00 Salary & Wages - FT
DISCRETIONARY
RECURRING
25,032
25,300
35,555
Special Events & Prgms
101-5040-451-12-00 Salary &Wages - PT
DISCRETIONARY
RECURRING
6,148
6,937
5,729
7,700
10,000
Yes
Special Events & Prgms
101-5040-451-29-00 Employee Benefits
DISCRETIONARY
RECURRING
1,000
1,100
11,500
10,200
13,225
Yes
Special Events & Prgms
101-5040-451-32-00 Fourth Of July CelebrationDISCRETIONARY
RECURRING
20,988
16,679
24,916
25,000
25,000
Yes
Special Events & Prgms
101-5040-451-32-00 Other Professional Services
DISCRETIONARY
RECURRING
1,290
15,756
1,000
7,500
15,550
Yes
Special Events & Prgms
Whale Of A Day - Parking, Music & Other
101-5040-451-32-00 Services
DISCRETIONARY
RECURRING
1,642
3,295
3,357
4,450
I
4,450
Yes
Special Events & Prgms
101-5040,451-44-20 Equipment Rental
DISCRETIONARY
RECURRING
485
392
3,525
4,300
4,300
Yes
Special Events & Prgms
101-5040-451-54-00 Advertising
DISCRETIONARY
RECURRING
-
-
5,000
Yes
Special Events & Prgms
101-5040-451-55-00 Printing & Binding
DISCRETIONARY
RECURRING
7,500
Yes
Special Events & Prgms
101-5040-451-61-00 Operating Supplies /Minor Equipment
DISCRETIONARY
RECURRING
13,471
65,516
16,570
8,800
16,000
Yes
PVIC
101-5060-451-11-00 Salary & Wages- FT
SERVICE LEVEL
RECURRING
94,507
96,065
-
89,000
62,300
PVIC
101-5060-451-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
96,544
124,713
134,125
126,800
154,500
Yes
PVIC
101-5060-451-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
48,200
46,700
37,225
44,100
43,713
PVIC
Musueum Curating & Other Professional
.101-50601151-32-00 Services
SERVICE LEVEL
RECURRING
-
150
5,100
5,100
PVIC
101-5066-451-44-20 Equipment Rental
SERVICE LEVEL
RECURRING
743
500
500
PVIC
101-5060-451-54-00 Legal Notices And Ads
SERVICE LEVEL
RECURRING
1,678
1,220
2,500
1,000
PVIC
101-5060-451-55-00 Printing & Binding
SERVICE LEVEL
RECURRING
1,134
295
2,000
1,000
PVIC
101-5060-451-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
182
224
32
300
300
PVIC
101-5060-451-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
17
24
41
800
-
Yes
- --
PVIC
-- - -- --- -----
1611-5-060-451-59-10- Training
- - -
SERVICE LEVEL
- -- ._ --
RECURRING
-
50
-.. __..
50
500
500
--
PVIC
101-5060-451-59-20 Memberships & Dues
SERVICE LEVEL
RECURRING
101
300
300
PVIC
101-5060,451-59-30 Publications
SERVICE LEVEL
RECURRING
34
150
150
PVIC
101-5060-451-61-00 Annual Docent Appreciation
SERVICE LEVEL
RECURRING
2,371 I
2,648
2,557
3,200
3,200
PVIC
101-5060-451-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
16,969
12,623
27,063
34,800
28,300
PVIC
101-5060-451-62-00 Pvic Gift Shop Resale Items
REVENUE GENERATING
RECURRING
56,847
51,893
54;309
60,000
50,000
PVIC
!Proportionate Allocation Of Office
101-5060-451-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
38,500
48,800
74,100
61200
21,500
REACH
101-5070-451-11-00 Salary & Wages - FT
SERVICE LEVEL
RECURRING
4,445
7,294
REACH
101-5070-451-12-00 Salary & Wages - PT
SERVICE LEVEL
RECURRING
21,340
20,248
20,722
24,400
24,400
REACH
101-5070-451-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
5,700
5,200
3,300
3,400
4,158
REACH
101-5070-451-56-00 Mileage Reimbursement
SERVICE LEVEL
RECURRING
143
175
138
300
300
REACH
101-5070-451-57-00 Meetings & Conferences
DISCRETIONARY
RECURRING
-
900
900
Yes
REACH
101-5070-451-61-00 Operating Supplies /Minor Equipment
SERVICE LEVEL
RECURRING
6,908
6,4921
7,261
10,000
10,000
REACH
Proportionate Allocation Of Office
101-5070-451-94-10 Equipment, Computers & Software
SERVICE LEVEL
RECURRING
9,500
4,000
2,700
3,200
700
Support Services
101-5080-451-11-00 Salary & Wages _ FT
SERVICE LEVEL
RECURRING__
-
-
14,170
Support Services
101-5080-451-12-00 Salary -9 Wages - PT
SERVICE LEVEL
RECURRING- -'---'
__
_T _
43,500
43,500
Support Services
101-5080-451-29-00 Employee Benefits
SERVICE LEVEL
RECURRING
6,000
11,766
General Non -Program Exp
101-6000-411-69-00 Other Miscellaneous
TOTALS F
NON -DISCRETIONARY
ONE-TIME
PER CAFR/MIDYEAR
17,458,625
17,460,898 1
17,598,595
17,600,916 1
35,000
18,139,181_',20,254,842
18,139,1851
-
20,254,842
21,068,017'
To Abalone Cove Sewer Maint
101-6000-491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
10,700
10,700
50,700
50,700
80,700
Yes
To CDBG
101-6000-491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
9,302
To Habitat Restoration
101-6000,491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
90,000
65,000
150,000
157,000
125,000
To Improv Authority Port Bend
101-6000,491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
60,000
106,000
70,000
40,000
57,000
To Subregion 1
101-6000 491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
60,000
90,000
61,000
46,000
40,000
To Building Improvements
101-6000-491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
15,000
-
-
To Parks Improv
101-6000-491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
436,988
To Street Improvements
101-6000-491-91-00 Transfers Out
SERVICE LEVEL
RECURRING
1,623;553
1,575,000
1,873,414
2,229,400
1,862,000
Yes
To Infrastructure Improv Admin
101-6000,491-91-00 Transfers Out
SERVICE LEVEL
ONE-TIME
3,396,731
4,975,256
6,522,697
5,873,884
5,026,400
To Improv Authority Ab Cove
101-6000-491-91-00 Transfers Out
TOTALS r,
SERVICE LEVEL
RECURRING
PER CAFR/MIDYEAR
-
5,692;972
5,692,972
6,831,258
6,831,258
20,000
8,747,811
8,747,811
35,000
8,431,984
8,431,984
37,000
7,228100 s
Page 6 of 6 12
2015 Hybrid Zero -Based Budget Menu
Capital Improvement Projects
Estimated Resources 12,445,1.91
Menu Selections 1,220,030 f
NetAvailablel 11,225,161
Item DescriptionOne-Time
CIP 1 Corporate Yard Space & Utilization Study 30,000
CIP 2
Infrastructure Management Plan___
25,000
CIP 3
Abalone Cove Sewer System Plan
25,000
Traffic Safety Improvements on Palos Verdes Drive East
at Bronco Drive. Total project cost of $500,300 with
CIP 4
$450,270 of federal grant funding.
50,030
CIP 5
Pavement Management Plan Update
120,000
Storage and Supply Depots at Lower Point Vicente,
Abalone Cove Shoreline Park, Ladera Linda Community
CIP 6
Center and Eastview Park
30,000
CIP 7
PVIC Acoustical Improvements to Sunset Room
80,000
CIP 8
Corporation Yard Safety & Security Improvements
75,000
CIP 9
Corporation Yard Resurfacing
90,000
Storm Water Quality Regional Improvement Project to
CIP 10
comply with MS4 requirements
100,000
CIP 11
Portuguese Bend Landslide Strategic Plan
75,000
CIP 12
_
Dewatering Well Installation (3)
450,000
-Landslide
CIP 13 1
Landslide Dewatering Well Reconstruction (1)
70,000
Attachment C
Page 1 of 1
13
Attachment D
14
TRAFFIC SAFETY IMPROVEMENTS
PROJECT:
PALOS VERDES DRIVE EAST AT
BRONCO DRIVE
TYPE:
Traffic Improvements
LOCATION:
PVDE at Bronco Drive
DEPARTMENT:
Public Works
Improve portions of PVDE to provide wider travel lanes in each
direction, a shared use equestrian and pedestrian path located
behind the existing guardrail, a high visibility equestrian crossing
DESCRIPTION:
at Bronco Drive complete with flashing beacons, augmented
crossing signage and advanced crossing signage with flashing
beacons, installation of safety barriers and railing to reduce
vehicle collisions and cross-over accidents.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
$500,300
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
$500,300
IMPACT ON OPERATING BUDGET
To be determined at the conclusion of design and construction.
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY
X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X
SUPPORTS CITY COUNCIL GOALS
X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Staff attained an HSIP grant that requires a
10% local match from CIP Reserve funds (General Fund money).
LOCATION PHOTO
MAP
�P
14
Attachment D
PROJECT:
PAVEMENT MANAGEMENT
PROGRAM (PMP) UPDATE
TYPE:
Intangible Capital Outlay
LOCATION:
N/A
DEPARTMENT:
Public Works
DESCRIPTION:
The PMP is updated every three years to evaluate the condition of
the City's roadway system and to identify Citywide Arterial and
Residential Street Rehabilitation projects. The Metropolitan
Transit Authority (Metro) requires the PMP update in order for the
City to continue receiving Proposition C monies.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
$120,000 $120,000
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL
$120,000 $120,000
IMPACT ON OPERATING BUDGET
Funding and/or Grant Information: CIP Reserve funds (General Fund money).
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY
X ECONOMY AND EFFICIENCY X
SUPPORTS ESSENTIAL CITY SERVICES
X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS
X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
15
Attachment D
PROJECT: STORM WATER QUALITY REGIONAL
IMPROVEMENT PROJECT
TYPE: Storm Water Quality Project
LOCATION: TBD
DEPARTMENT: Public Works
In order to comply with the new MS4 Permit requirements, the
Peninsula cities will work together to address storm water quality
issues by developing an Enhanced Watershed Management Plan
(EWMP), including the development of structural treatment
DESCRIPTION: projects. This is an estimate of the City's share of the cost to build
these Storm Water Quality improvement projects. The first phase
projects must be built within 30 months of when the MS4 Permit is
received. Scope and timing of future phases will be determined
upon approval of the EWMP by the Regional Storm Water Quality
Board.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION $100,000 $100,000 $100,000 $100,000 $100,000
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL 1 $100,000 $100,000 1 $100,000 1 $100,000 1 $100,000
IMPACT ON OPERATING BUDGET
Funding and/or Grant Information: CIP Reserve funds (General Fund money).
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X
SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Required as part of MS4 Permit Enhanced Watershed Management Plan. Locations to be determined once
pollutant monitoring studies are analyzed. The City will have an ongoing commitment to additional projects in
the future. In the absence of more defined information, a placeholder of $100,000 annually has been included
as the City's contribution to other storm water quality projects.
Attachment D
PROJECT: INSTALLATION OF LANDSLIDE
DEWATERING WELLS
TYPE: Landslide Project
LOCATION: Portuguese Bend and Abalone Cove
DEPARTMENT: Public Works
Dewatering Wells are a high priority and are considered to be the
most effective method of minimizing runoff from entering the
landslide, which helps slow land movement within the landslide.
All runoff that percolates into the ground eventually becomes part
of the groundwater and will cause an increase in the depth of the
DESCRIPTION: groundwater table, Removing groundwater through dewatering
wells helps to lower the groundwater table, relieving soil pressures
at depth and minimizing the negative effects groundwater has on
the landslide. These new wells should improve the system's
effectiveness by increasing the system's water removal capacity
and by removing water more rapidly. The cost to install each well
is estimated to be $90,000.
PROJECT COST ESTIMATES (IF KNOWN)
CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION $450,000 $450,000 $180,000 $180,000 $180,000
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TOTAL $450,000 $450,000 $180,000 $180,000 $180,000
IMPACT ON OPERATING BUDGET
Funding and/or Grant Information: CIP Reserve funds (General Fund money).
JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OTHER PROJECT INFORMATION:
Maintenance costs will be performed as needed. Wells will be installed in high -movement areas. Accordingly,
they may fail quickly and will be re -drilled to continue groundwater removal until a time when groundwater
movement slows. After which time, maintenance costs will be considered.
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