RPVCCA_CC_SS_2015_04_21_01_Tentative_Agendas_&_2014_Council_GoalsTENTATIVE AGENDAS*
*This list is a tool used by the City to plan and coordinate Council agendas. As a working
document, items on this list are subject to frequent changes.
Note: Time Estimates include 45 minutes for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 minutes for the last section
(Future Agenda Items through Adjournment).
May 2, 2015 — (Time Est. — 2 hrs) — Saturday, 9:00 A.M. — Pt. Vicente Interpretive Center
Community Leaders Meeting — Meet Our New City Manager
May 5, 2015 — (Time Est. — 5 hrs 10 mins)
Adj. Reg. Mtg. — 6:00 P.M. — Interviews of EPC Applicants
Closed Session:
Mayor's Announcements: Building and Safety Month
City Manager Report:
New Business:
Consent
Citywide Landscaping and Lighting Maintenance District — Initiate Proceedings
Information Technology Services Agreement
Award Contract City Works - Computer Maintenance Management System
Reduction in Permit Fees to Encourage Water Conservation
Letters in Opposition to Proposed LA-RICS Monopole at Upper Pt. Vicente
NOC for the John C. McTaggart Memorial Hall & Council Chambers Interior Improvements
Amendment Agmt All City Mgmt Services Inc Crossing Guard Services
Bank of the West — Certificates of Deposit
Public Hearings
Appeal of PC Approval of New SFR on Knoll View Drive (1 hr)
Regular Business
Appointment of Two Members to the Emergency Preparedness Committee (10 mins)
Budget Menu Exercise (3 hrs)
May 19, 2015 — (Time Est. — 4 hrs 35 mins)
Closed Session:
Study Session: Skateboarding Issues
Mayor's Announcements: Public Works Week
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City Manager Report:
New Business:
Consent
Second Admt. to Agmt. for Community Development Block Grant — Admin. Services
Extension of Contract - Mountains Recreation Conservation Authority
Award Contract to Strath Pump for Dewatering Wells
Public Hearings
Rate Adjustment Request for EDCO (15 mins)
Rate Adjustment Request for UWS (5 mins)
Gen Plan Amdmt & Zone Change - 10 Chaparral Lane (1 hr)
Regular Business
Approval of Final Proj. Design & Specs — Sunnyside Ridge Trail Improv. Project (30 mins)
Lower Hesse Park Improvements (30 mins)
Parks Master Plan Update (45 mins)
Introduction of Wireless Antenna Ordinance (30 mins)
June 2, 2015 — (Time Est. — 4 hrs 30 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Contract Renewal for Geotechnical Consulting Services
Contact Renewal for View Restoration Mediator Professional Services
Contract Renewal for Consultant for Building and Safety Services
Contract Renewal for On -Call Biological and Arboricultural Consulting Services
Contract Renewal for View Restoration Arborist
Renewal Landscape Plan Review Consultant
Approve Deed Restrictions for Measure A Funded City Acquired Open Space Acquis.
Award Street Sweeping Contract
Adoption of Wireless Antenna Ordinance
Public Hearings
Draft Budget Review (30 mins)
Draft Five -Year Model (10 mins)
Draft CIP (20 mins)
Green Hills Memorial Park (1 hr 30 mins)
Regular Business
Western Avenue Design Guidelines (1 hr)
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June 16, 2015 — (Time Est. — 4 hrs 55 mins)
Closed Session: Interviews of City Attorney Candidates
Study Session:
Mayor's Announcements: Recreation and Parks Month
City Manager Report: Announcement - 4th of July Celebration
New Business:
Consent
Award Park Landscaping Contract
Award Median Maintenance Contract
Tree Trimming Contract Amendment
Award Pavement Striping Maintenance Contract
Annual Investment Policy
Appropriations Limit
Notice and Call of General Municipal Election — November 2015
Approval of 2015 Work Plan — Emergency Preparedness Committee
Council Authorization to Submit Enhanced Watershed Management Plan
Public Hearings
Citywide Landscaping and Lighting Maintenance District (10 mins)
Abalone Cove Sewer Maintenance District — Engineer's Report (10 mins)
Adoption of the Budget (15 mins)
Storm Drain User Fee (20 mins)
Regular Business
Peafowl Management Plan (2 hrs)
Proposed Revisions to the City's Street Tree Policy (30 mins)
Del Cerro Park Parking Plan (30 mins)
July 7, 2015 — (Time Est. — 3 hrs 5 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
On -Call Services — Engineering Contracts
Award of Contract — City Attorney Services
Public Hearings
Outdoor Lighting Code Amendment (30 mins)
Congestion Management Plan Adoption (5 mins)
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Regular Business
Arterial Walls Along Major Corridors (45 mins)
Lower Pt. Vicente — Amendment to Coastal Vision Plan (45 mins)
IA - Investment Policy (Consent)
Adoption of Budget
July 21, 2015 — (Time Est. — 2 hrs)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
St. John Fisher — Conditional Use Permit Revision Request (30 mins)
Channel View Court Neighborhood Request for Permit Parking (30 mins)
Regular Business
August 4, 2015 — (Time Est. —1 hr 10 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Introduction of Ordinance - Organic Waste Recycling AB 1826 (10 mins)
Regular Business
August 18, 2015 — (Time Est. —1 hr)
Closed Session:
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Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Continuing Appropriations and Year -End Budget Adjustments
Public Hearings
Regular Business
September 1, 2015 — (Time Est. —1 hr)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Adoption of Ordinance - Organic Waste Recycling AB 1826
Public Hearings
Regular Business
September 15. 2015 — (Time Est. —1 hr
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
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Future Agenda Items (Identified at Council Mtqs & pending receipt of memo from
Councilmember)
July 15, 2014 — Wireless Antenna Master Plan (Campbell)
July 29, 2014 — Discussion of the roles, responsibilities and duties of the City Manager and the
City Council (Campbell)
September 30, 2014 — Review of recent City Council Policy No. 47 and/or 48 regarding review of
certain records and communications by Council Members (Campbell)
October 7, 2014 - Councilman Buscaino's letter regarding the Rancho LPG Tank Facility (Duhovic)
November 4, 2014 — Regulation of Ultra -Light Aircraft and Drone Flights Along the City's Coastline
(Brooks)
December 16, 2014 — Revisit the PVPLC Management Agreement regarding Naming
Opportunities (Duhovic); Current Council Ancillary Insurance Coverage (Campbell)
January 20, 2015 — Consider feasibility of a resident oversight committee of the Sheriff
Department's Services (Campbell)
February 17, 2015 — Consideration of Passport Services through the City Clerk's Office (Misetich)
March 3, 2015 - Consideration of an Amendment to the Moratorium Ordinance to allow additional
non -habitable construction on existing developed lots (Duhovic)
Future Aaenda Items Aaendized or Otherwise Beina Addressed
April 15, 2014 - Revisiting the Skateboarding Ordinance (Brooks) [Agendized on Study Session of
May 19, 2015]
October 7, 2014 - Process of responding to residents' emails sent to cc(a)-rpv.com (Duhovic) [Staff
currently addressing]
January 20, 2015 — Consideration of Renaming Shoreline Park (Duhovic) [Working with staff]
February 3, 2015 - Wireless Antenna Ordinance (Knight) [Agendized for May 19, 2015]
February 17, 2015 — Imposition of Penalties on SCE for Unplanned Outages Lasting Longer than
8 hours (Misetich) [Memo to be prepared by City Attorney Lynch]
March 3, 2015 — Consideration of two additional Sheriff patrol cars with input from Captain Bolin
and consideration of a Sheriff's Substation at the south side of the City, in addition to three
Volunteers on Patrol vehicles (Misetich) [Agendized on Study Session of April 21, 2015]; City
Council Goals and Priorities (Knight) [Willmore-Special Meeting to be scheduled]; Creation of a
south side Sheriff Substation Task Force to include staff, City Council Members, and
representatives from the Sheriff's Dept., Fire Department, and Ambulance Companies (Duhovic)
[Agendized on April 21, 2015]; Annexation of the Navy Fuel Depot property into the City to utilize
the space as open space area into perpetuity (Misetich) [City Attorney Lynch researching]
Al
•
March 17, 2015 — Consideration of Increasing Film Permit Fees (Brooks) [Agendized on Study
Session of April 21, 2015]
April 7, 2015 — Del Cerro Park - Plan to Deal with Parking Issues (Knight) [Agendized on April 21,
2015 and June 16, 2015]
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kA
CITYOF RANCHO PALOS VERDES
2014 City Council Goals
(last updated April 21, 2015)
Public Safety and Traffic Control
Priorities include:
1. Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime prevention
programs by April 15, 2014
Assigned to: City Manager's Office
Actions taken to achieve goal:
• Based on recommendations from the Lomita Sheriff's Station, the adopted
FY14-15 Budget for Public Safety Special Programs included additional
funds for annual targeted enforcement and outreach programs ($72,000).
To date, the Lomita Sheriff's Station has used these funds for "Surf and
Saddle" Coastal Patrol, participation in the Abalone Cove Safety Task
Force, and a bicycle patrol along Western Avenue aimed at reducing crime
along this commercial corridor.
• The Regional Law Enforcement Committee considered law enforcement
technology options to deter crime, such as video cameras placed along
major arterials and entrances to the community, and enhancements to the
Automated License Plate Recognition (ALPR) systems on Sheriff's patrol
units. The RPV staff took the lead in conducting the research and preparing
the staff reports for this item. On November 13, 2014, the Committee
forwarded a recommendation to each respective City Council to purchase
one additional ALPR-equipped patrol unit for the region. On April 7, 2014,
the City Council directed Staff to include the RPV share for one regional
ALPR system, and the cost of one RPV dedicated ALPR system in the draft
FY15-16 budget.
• Captain Bolin made a presentation at the December 2, 2014 City Council
meeting regarding the Lomita Sheriff's Station Community Policing
Program. The program includes increased community outreach in the form
of attending neighborhood meetings, going door-to-door to engage
residents, improved procedures to follow-up with residents regarding the
handling and outcome of cases, and improving the Station's presence on
the Internet and social media platforms.
2. Continue forging close City relationships with Sheriff's Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
Actions taken to achieve goal:
• In March 2014, the three regional City Managers began meeting on a
monthly basis with the Captain of the Lomita Sheriff's Station to discuss
current law enforcement -related issues and concerns.
• The Lomita Sheriff's Station continued to participate and have a presence
at City events, such as Whale of a Day and the Fourth of July Celebration.
In addition, the Station continued to send a representative to City Council
and Traffic Safety Committee meetings. The Station Captain and other
senior staff have accompanied Council members to HOA and community
meetings to answer questions and speak about crime prevention.
3. Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or alternative
by May 31, 2014
Assigned to: City Manager's Office
Actions taken to achieve goal:
The City has been unsuccessful so far in moving forward the idea of an emergency
management joint powers agency for the Peninsula. However, the City continued
to actively improve its own emergency preparedness, work cooperatively with the
other Peninsula cities and to promote personal emergency preparedness in the
community through public outreach. The following specific actions were completed
during 2014:
• City staff attended the Emergency Management Institute's (EMI) All
Hazards Recovery & Mitigation Course to fortify the City's resilience against
natural and/or human -made disasters — March 2014.
• The City Council completed the State Standardized Emergency
Management System (SEMS) Executive Level Course — May 2014.
• Public outreach emergency preparedness presentations were made by Cal
Water (June 2014) and So. Cal. Edison (November 2014). This outreach
program will continue into 2015 with the So. Cal Gas Company and COX
Cable scheduled to make emergency preparedness presentations of their
own.
• The City supported its Fireworks ban by producing banners and roadside
signs notifying the public that Fireworks are illegal in the City — July 2014.
• The final Multijurisdictional (Rancho Palos Verdes/Rolling Hills Estates)
Hazard Mitigation Plan was approved by FEMA — August 2014.
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• The City's Emergency Preparedness Committee (EPC) and City staff
participated in the Peninsula's National Night Out community outreach
program — August 2014.
• The City completed its Annual Emergency Preparedness Exercise to
strengthen its Emergency Operations Center response team skills for
assisting the City during a disaster — October 2014.
• A joint effort emergency preparedness article/flyer, endorsed by Rancho
Palos Verdes, Rolling Hills, Rolling Hills Estates and Palos Verdes Estates,
was placed in the Peninsula Directory and Peninsula News - October 2014.
• The City, using several advertising methods, publicized Ebola Fact Sheets
as a community outreach project — October 2014.
• The City participated in the Los Angeles Operational Area Communications
Exercise — October 2014.
• City staff attended the Annual International Emergency Managers
Conference (IAEM) to bring back a national level perspective to the City in
regards to emergency management — November 2014.
• City staff continues to attend monthly Area G Disaster Coordinator Meetings
to stay abreast of current State and Federal laws and mandates the City
must follow in order to stay compliant — 2014.
• The City's Emergency Preparedness Committee (EPC) completed three
"Beauty and the Beast" emergency preparedness presentations as part of
its annual community outreach program — 2014.
• The City continued to support the Peninsula -wide Community Emergency
Response Team (CERT) program by advertising classes using several
types of media (i.e. the City's Emergency Preparedness Webpage,
Breaking News ListServes and distributing flyers to Rancho Palos Verdes
public facilities) — 2014.
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an ambulance
"station" on the south side of the Peninsula by August 31,
2014
Assigned to: City Manager's Office
Actions taken to achieve goal:
• Following the May 20, 2014 Study Session item on this issue, staff explored
options with the County's service provider to establish an ambulance station
at the Golden Cove Shopping Center, Fire Station No. 53 and the
Wayfarer's Chapel office building on Palos Verdes Drive South.
Unfortunately, none of these locations have proven to be viable, due to
current land use restrictions or space available. With the presentation of
the Parks Master Plan Update anticipated in spring 2015, the Council can
consider the potential and desirability of locating an ambulance station at
the Ladera Linda Community Center.
Infrastructure
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Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance Departments
Actions taken to achieve goal:
• (Please see the December 2014 update for activities last year occurring in
this goal)
• The Committee at its January meeting elected two vice -chairs and created
three subcommittees (Prioritization, Master Plans and IT) to gather
background information on systems and processes being currently utilized
by the City.
• The Committee meets at 6 pm the second Thursday of each month at
Hesse Park.
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited to
dewatering wells, in accordance with approved and budgeted
capital improvement plan
Assigned to: Public Works Department
Actions taken to achieve goal:
• Dewatering Well Maintenance: Each well is inspected monthly to determine
operational adequacy and maintenance is performed as needed.
• New Dewatering Wells: One new boring was conducted in February,
analysis of the well drilled reveled that soil conditions at depth were not
conducive to adequate flow within the well. Another dewatering well has
been re -drilled and is in operation. Negotiations for a new well easement
are in process to accommodate placement of the new well.
Two locations for new wells adjacent to Burma Road have been identified.
It is anticipated that these wells will need to be drilled deeper than normal
to recover perched water which is common in areas with impervious clay
layers. Staff is working with the well contractor who has installed wells in
Abalone Cove for ACLAD, to develop a contract to perform well drilling
services for the City.
A purchase order for dewatering well pumps is scheduled for City Council
approval.
Citizen Involvement and Public Outreach
Priorities include:
1. Continue citizen involvement in infrastructure goal -setting process
Response by: Present Infrastructure Management Plan to City Council by
December 16, 2014
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Assigned to: Public Works Department and City Manager's Office
Actions taken to achieve goal:
• On June 17t", the City Council provided direction to Public Works to form an
infrastructure management advisory committee (IMAC) and commence the
community membership solicitation process
• Following a recruitment and application period, the City Council concluded
the interviews with the IMAC candidates on October 7t" and appointed
seven members to the Committee and selected a Chair on October 21St
• The City received a $10,000 grant from the Davenport Institute to conduct
the civic engagement -portion for the development of the IMP, with work on
this task commencing in January.
• The first IMAC meeting was on December 3rd.
• The next IMAC meeting is scheduled for dianumany A—� February 12, 2015.
• Upgrade to Geographic information Systems (GIS) underway which will
provide better information for use in better decision making and public
outreach campaigns.
• The Committee is establishing a schedule of study session/workshops with
the community to develop evaluation and ranking criteria.
2. Continue community workshops for issues such as safe school routes,
cross -walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
Actions taken to achieve goal:
• On July 31, 2014, the Focus Group conducted a site visit to Lower Point Vicente
to view range poles simulating the proposed height "Bubbles the Whale" would
be erected at. The range poles were placed at four different locations to assess
potential impacts various vantage points. Given this exercise, the majority of
the Focus Group voted not to include "Bubbles the Whale" in the preliminary
park plans for LPV. The preliminary park plans prepared by the City's
landscape architect (Melendrez) was presented to the public at a workshop
held Thursday, February 5, 2015 (at PVIC) to get wider public feedback on the
plan. The workshop was attended by approximately 25 individuals who
generally supported the plan. The majority of the comments received that
evening focused on specific design components of the project such as trail
material, bench locations, bioswale design, and parking lot materials to name
a few, which typically is not included on a concept plan. The City received
approximately 6 public comments through the February 19, 2015 deadline. The
second workshop is scheduled for March 25, 2015.
• On October 29, 2014, Staff conducted the second public workshop on the
update to the Trails Network Plan. This workshop covered the trail routes in
Section One of the Conceptual Trails Plan. The next public workshop is
scheduled for April 29, 2015.
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• On March 4th, 2015, City Staff and PVPLC Staff conducted a quarterly public
forum meeting on PUMP Implementation/Preserve Management. Quarterly
public meetings will continue throughout 2015.
• On July 15, 2014, the City Council affirmed the Sunnyside Ridge Trail
Improvement Project with direction that Staff from the Community Development
and Public Works Departments continue to meet with area residents and
interested parties during the design process, and that the trail make a
connection to the Conestoga Trail. The first Sunnyside Ridge Trail community
workshop between the neighbors and equestrian community is scheduled for
December 11th at Miraleste Intermediate School.
• The first Sunnyside Ridge Trail community meeting was held on December 11,
2014 at Miraleste Intermediate School and productive input was received from
the attendees. The design consultant is currently working on a preliminary draft
plan.
• The second Sunnyside Ridge Trail community meeting was held on February
18, 2015 at Miraleste Intermediate School. A conceptual design was presented
based on best practices and public comments received at the December 11,
2014 meeting.
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
Actions taken to achieve goal:
• Public Works hosted many small -group meetings with residents impacted
by the rehabilitation of PV Drive East of this $3 million project.
• The City began work with CivicPlus on a new website, which will focus on
simplifying resident and business dealings with the City and on increasing
transparency underway. The new website is expected to be launched in
spring 2015.
Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight
Priorities include:
Determine timing, format, job description, etc. for new City Manager search
Response by: Work with Subcommittee to present contract for executive
search firm for City Council approval by April 1, 2014
Assigned to: City Manager's Office/Human Resources
Actions taken to achieve goal:
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• On April 15, 2014, Council selected Bob Murray & Associates as best
proposal from Request for Proposals submitted. The recruiter was directed
to include a comprehensive Public Outreach program as part of the
selection process, including two Town Hall meetings and an on-line public
survey.
On August 6, 2014, Bob Murray & Associates formally launched City
Manager Recruitment via the internet, various professional associations, a
recruitment brochure, and on the City's web site, closing the recruitment
on September 12, 2014 with the submittal of 49 applications.
The City Council interviewed applicants for the City Manager position on
October 26th and November 4th, and is currently scheduled to conduct
additional interviews on January 18, 2015.
2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council on March 18,
2014, and conduct follow-up session with JPIA on April 29,
2014
Assigned to: City Manager's Office/Human Resources
Actions taken to achieve goal:
• City Council reviewed status updates for the Matrix Report during the 1 st quarter
of 2014, approving them on April 29, 2014
• City Council chose to not have the follow-up training session provided by CJPIA
due to a very busy schedule. No future date was selected.
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
Actions taken to achieve goal:
• Staff is compiling the results of the exit interviews and will present the results
to the City Council at a future date.
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance Department
• The new RPV website includes a portal titled "Transparency" specifically for
posting of financial and other related content in one location for easy
access.
• The 2014 Employee Compensation & Benefits Analysis has been
completed, posted to the City's website, and the City's independent auditors
have completed Agreed -Upon -Procedures indicating that no exceptions
were noted.
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5. Improve Organizational Efficiency (from Matrix Report, previous City Council
goals, etc.)
-Rebidding of contracts (large — City Attorney, IT, etc.)
Response by: August through December 2014
Assigned to: City Manager's Office and Finance Department
Actions taken to achieve goal:
• The Public Works Department was reorganized in March 2014 to reduce
the supervisory span of control, establish career ladders, and create a
succession plan.
• Only July 15, 2014 the City Council approved a renegotiated contract with
the City's current IT Services provider which included stronger Service
Level Agreements.
On January 14, 2015, the IT Services Request for Proposals was issued to
prospective bidders in order to insure the City is procuring the best range of
IT Services available at the lowest cost.
On January 20, 2015, the City Council approved Staff's recommendation to
finalize contract negotiations with Tyler Technologies for a replacement
financials and permitting system. However, Tyler has not been responsive;
and on April 7, 2014, the City Council approved Staff's recommendations to
cease contract negotiations with Tyler. Requests for Proposals will be
issued by the end of 2015 for replacement financial and permitting/land
management systems.
Parks and Recreation Programs
Priorities include:
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
Actions taken to achieve goal:
• Staff has arranged a social media platform with Mindmixer to help garner
public participation and input on the Trails Network Plan Update
• Staff from the Community Development and Public Works Departments met
on June 18, 2014 with area residents on the proposed Sunnyside Ridge
Trail Improvement Project.
• On October 29, 2014, Staff conducted the second public workshop on the
update to the Trails Network Plan. The next public workshop is scheduled
for April 29, 2015.
Additional efforts to enhance the trail system:
o The City continues to participate and provide support for the PVPLC's
Volunteer Trail Watch Program, including attending quarterly volunteer
meetings, and assistance training new classes of volunteers.
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o The Preserve Management Team, consisting of PVPLC; Mountains
Recreation & Conservation Authority; and the Administrative, Recreation
and Parks, Community Development, and Public Works Departments, has
changed the format of its monthly Preserve Management Team meetings
to provide more direct focus on maintenance and operations needs and
solutions in the Palos Verdes Nature Preserve.
o City staff are working together with PVPLC to create a message on
trail etiquette to disseminate to Preserve trail users to enhance trail
safety, responsible trail use, and enjoyment of the Preserve.
2. Implementation of on-line access to recreation programs and space rentals
Response by: Complete "go -live" for Active. Net by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Staff using ActiveNet for all REACH and City -run recreation registration.
• Trained 100% of FT Staff and 80% of PT Staff on new system.
• Created a User Guide to assist implementation of new system.
• The ActiveNet public access portal has been created, with customized
pictures added to the site.
• Transferred existing reservations and programs to new system.
• Created marketing plan for ActiveNet roll-out.
• Tested public site for errors and complications.
• Ordered additional credit card devices.
• Completed 3 day training with ActiveNet support staff to correct public site
errors and complications.
• Additional Credit Card readers (IPAD) have been ordered.
• Installed credit card devices at PVIC, Hesse, Ladera Linda & City Hall
• Went live with public Active.net site April 30, 2014.
• Trained new part time staff on new system (on-going).
• Implemented marketing plan for ActiveNet roll-out.
• Will continue to monitor and improve system as needed (on-going).
• Evaluate effectiveness of programs offered online thru Active.net.
Additional efforts being taken to improve implementation of ActiveNet:
• Design a tutorial video for new RPV website to assist the public/customers
with setting up a new user account.
• RPVty has been contacted to schedule filming of ActiveNet "how to video"
for the public to be available on the City's website.
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be available at Peninsula High
pool and Miraleste Intermediate gym by May 2014
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Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Facilitated meetings with PVPUSD Deputy Superintendent and Athletic
Director to tour the sites and discuss logistics and school district
requirements for implementation of the MOU.
• Met with the CEO of Toque Futsal to discuss potential partnership
opportunity to bring futsal to the Miraleste Gym.
• Researched resources for lifeguards for open swim at Peninsula High as
well as program option opportunities with ZAP.
• Outreach efforts made with the San Pedro YMCA for potential partnership
opportunities for lifeguard resources and swim classes/program
opportunities.
• Met with San Pedro YMCA to finalize contracted lifeguard services.
• PVPUSD approved program proposal for indoor futsal program in
Miraleste Gym.
• Drafted third party operator agreement for indoor futsal program in
Miraleste Gym.
• Developed a summer open swim schedule for Peninsula High Pool.
• Hired part-time staff for additional pool and gym staffing needs.
• Began offering Open Gym Basketball at Miraleste Gym on Tuesdays from
5:00 pm to 7:00 pm.
• Entered into a rental agreement with third party operator to offer indoor
futsal at Miraleste Gym.
• Researched the cost to have San Pedro and Peninsula YMCA offer
Lifeguard services during Open Swim at Peninsula High Pool.
• Began trial youth indoor soccer sessions at Miraleste gym to drum up
interest in future league.
• First session of Open Gym Basketball and Indoor Soccer program
concluded.
• Met with San Pedro and Peninsula YMCA and conducted site visits to
examine future joint use and partnering on programing at RPV Parks and
Peninsula Pool.
• April 2015: Met with City of Rolling Hills Estates, PV School District and
San Pedro and Peninsula YMCA to discuss Summer Penn HS Pool use.
Additional efforts being taken to enhance shared use of PVUSD/City Facilities:
• On an ongoing basis, staff will evaluate and implement programing at
Miraleste Gym for spring/summer sessions.
• Enter an MOU with City of Rolling Hills Estates and San Pedro and
Peninsula YMCA to offer summer swim classes and open swim for the
public on behalf of the City of Rancho Palos Verdes.
• Look into additional opportunities for use of School District fields, pools
and gymnasiums.
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4. Continue with evaluation of city recreation programs,
sustainability of/demand for programs
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Inventoried and identified past surveys, studies and reports to aid in
analysis.
• Identify, implement and evaluate a survey method to obtain current
recreational trends and program needs of the community.
• Performed benefit analysis of current City programs to identify level of
service provided based on community and individual service criteria.
• Conducted extensive survey of current private and public recreation
facilities, programs, sports leagues etc... in Rancho Palos Verdes,
PVPUSD and neighboring communities to assist with evaluation/analysis
of recreation programming.
• Implemented an on-line survey to obtain public attitudes and opinions on a
wide range of recreation issues and programming options.
• Conducted series of site-specific and general parks public workshops and
stakeholder meetings in conjunction with Park Master Plan Update to
obtain information about community attitudes towards current and
potential recreation programming.
• Utilized surveys at City programs and events to ascertain public response
and demand.
• Staff will continue to research surrounding jurisdictions to stay current on
comparative services and fees.
Additional efforts being taken to deepen the analysis of programs and their
sustainability and demand:
• Staff will continue to analyze the comparison of privatized rentals,
independent contractors and in-house services.
• Staff will continue to research surrounding jurisdictions to stay current on
comparative services and fees.
Intergovernmental Issues
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
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Actions taken to achieve goal:
• City Council continued to receive bi-monthly Border Issues Status Reports
throughout 2014.
• Councilmembers participated in public meetings (i.e., State Lands Commission,
etc.) regarding the Rancho LPG facility in San Pedro during 2014.
• City Council took a position supporting AB 1839 (Gatto) regarding State film tax
credit program.
• City Council took a position opposing SB 556 (Padilla) regarding contracted public
safety services.
• City Council reviewed and took positions on 2014 League of California Cities
Annual Conference Resolutions and directed voting delegate to vote accordingly.
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April 2014
Assigned to: City Manager's Office
Actions taken to achieve goal:
• City Council reviewed and approved revisions to City Council Policy No. 29 on
March 4, 2014.
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in Peninsula
overflights or reduction in altitudes that would adversely impact City
residents.
Response by: On-going throughout 2015
Assigned to: Community Development Department
Actions taken to achieve goal:
• Attended LAX/Community Noise Roundtable meetings on a bi-monthly
basis.
• Monitored and created a webpage in the City's website related to FAA's
new automated Helicopter Noise Complaint System to allow residents to
file helicopter noise complaints within LA County.
Future Actions to achieve goal:
• Continue to attend LAX/Community Noise Roundtable meetings.
• Continue to monitor and provide updates related to FAA airspace issues
that potentially affect the City and helicopter flight path revisions to/from
Torrance airport.
• Continue to submit comment letters on the City's position on FAA
proposals as necessary.
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)
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