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RPVCCA_CC_DM_2015_04_07_B_20150303_CC_MINS_DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MARCH 3, 2015 The meeting was called to order at 6:00 P.M. by Mayor Knight at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:02 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell*, Duhovic, Misetich, and Mayor Knight ABSENT: None *Councilman Campbell arrived at 7:04 P.M. Also present were Doug Willmore, City Manager; Carolynn Petru, Deputy City Manager; Carol Lynch, City Attorney; Kathryn Downs, Acting Director of Finance; Joel Rojas, Community Development Director; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Sean Robinson, Human Resources Manager; and, Carla Morreale, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by City Manager Doug Willmore. Councilman Campbell arrived at 7:04 P.M. MAYOR'S ANNOUNCEMENTS: Mayor Knight welcomed new City Manager Doug Willmore. Mayor Knight announced the recent passing of Gunther Buerk, one of the City's founding Council Members/Mayors, and noted the meeting would be adjourned in his memory. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Knight announced Recyclers of the Month from the February 17, 2015 City Council meeting: Einar Larson and Della A. Weinhuff. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. He noted that in addition to winning the Draft City Council Minutes March 3, 2015 Page 1 of 11 1 Recycler Drawing, the two individuals had also won a Personal Emergency Preparedness Kit from the City at a value of $60.00. APPROVAL OF THE AGENDA: Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the agenda, with Item No. 5 (Final Classification and Compensation Study) moved up to be heard after Item No. 2. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Walt Ordway, Rancho Palos Verdes, commented on a recent Palos Verdes Peninsula Newspaper article regarding the City's proposal to trap and remove peafowl from specific neighborhoods, due to overpopulation. He stated that his neighborhood, near upper Grayslake, has a peafowl problem and he would like it included in this program. Kathy Berg, Co -President, Palos Verdes Peninsula (PVP) Coordinating Council, Rancho Palos Verdes, announced a program called Prescription (or Rx) for Life, which is a free medical recordkeeping program that could save lives in an emergency. She explained that the program would supply important medical information to paramedics or others who come to the home to perform emergency medical assistance, and noted that the kits are available at the Peninsula Seniors office, PVP Chamber of Commerce office, and Peninsula Fire Stations. Minas Yerelian, provided comments regarding the different ways employers can separate from the CaIPERS; read statistics regarding life expectancy; and suggested the Council consider separation from CalPERS due to the unfunded pension liability. CITY MANAGER REPORT: None. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: Councilman Misetich suggested that Item E (FY14-15 Midyear Financial Report) be removed from the Consent Calendar and consolidated with Item No. 2 (FY13-14 Comprehensive Annual Financial Report). Draft City Council Minutes March 3, 2015 Page 2 of 11 2 Councilman Duhovic requested that Item F (2014 Employee Compensation and Benefits Analysis) be removed from the Consent Calendar for separate consideration. Councilman Campbell requested that Item G (Continue Additional Compensation to be paid to the Deputy City Manager through the End of the 2014-15 Fiscal Year) be removed from the Consent Calendar for separate consideration. Councilman Misetich moved, seconded by Mayor Pro Tem Brooks, to approve the Consent Calendar, as amended, with Item No. E (FY14-15 Midyear Financial Report) to be considered concurrently with Item No. 2 (FY13-14 Comprehensive Annual Financial Report); Item F (2014 Employee Compensation and Benefits Analysis) removed from the Consent Calendar and to be heard immediately after the approval of the Consent Calendar; and Item G (Continue Additional Compensation to be paid to the Deputy City Manager through the End of the 2014-15 Fiscal Year) removed from the Consent Calendar for separate consideration after Regular Business items. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the February 3, 2015 Regular Meeting. Register of Demands ADOPTED RESOLUTION NO. 2015-15, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. January 2015 Monthly Report of Cash Balances Received and filed the January 2015 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. FY14-15 Midyear Financial Report Draft City Council Minutes March 3, 2015 Page 3 of 11 9 This item was removed from the Consent Calendar to be considered concurrently with Item No. 2 (FY13-14 Comprehensive Annual Financial Report). 2014 Employee Compensation and Benefits This item was removed from the Consent Calendar for separate consideration. Continue Additional Compensation to be paid to the Deputy City Manager through the End of the 2014-15 Fiscal Year This item was removed from the Consent Calendar for separate consideration. Computerized Maintenance Management System Overview Authorized the City to begin negotiations for an agreement with Azteca Systems "CityWorks" Computerized Maintenance Management System (CMMS) and Miller Spatial Services for the CityWorks system implementation. Copier Maintenance and Supplies Allocation Increase Authorized the City Manager to: 1) Issue a Purchase Order in the amount of $20,000 to Canon Business Solutions for the maintenance and supplies for four centralized Canon copiers, and, 2) Sign the appropriate maintenance agreements. Letter in Opposition to Proposed Redevelopment Dissolution "Clean -Up" Language in the Governor's 2015-16 State Budget Proposal Authorized the City Manager to sign a letter expressing the City's opposition to proposed redevelopment dissolution "clean-up" language in the Governor's 2015-16 State budget proposal, as requested by the League of California Cities. ITEM(S) REMOVED FROM THE CONSENT CALENDAR: 2014 Employee Compensation and Benefits City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilman Duhovic. Councilman Duhovic inquired as to the cost of the proposal to audit the Agreed Upon Procedures for the calendar year 2014 Employee Compensation and Benefits Analysis. Draft City Council Minutes March 3, 2015 Page 4 of 11 El Phil White, Vavrinek, Trine, Day & Co., LLP (VTD), provided an explanation regarding the scope of work and associated cost in comparison to the scope of the initial project, which was performed at a loss for VTD. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve the staff recommendation to: 1) Authorize Vavrinek, Trine, Day & Co., LLP (VTD), the City's independent financial statement auditor, to complete Agreed Upon Procedures (AUP) for the calendar year 2014 Employee Compensation and Benefits Analysis ("Analysis"), for a fee of $5,000; and, 2) Direct staff to draft a cover letter for the Mayor's signature to be sent to the State Controller with the 2014 Employee Compensation and Benefits report as a prototype, with the letter placed on the next agenda for Council's approval. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None REGULAR BUSINESS: Appointment of Chairs to Five City Advisory Boards By acclamation, the City Council waived the staff report. Mayor Pro Tem Brooks moved, seconded by Councilman Misetich, to make the following Chair appointments: Diana Feinberg, Emergency Preparedness Committee; John Stillo, Finance Advisory Committee; Bob Nelson, Planning Commission; Elizabeth Sala, Storm Drain User Fee Oversight Committee; and Anthony Self, Traffic Safety Committee. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None FY14-15 Midyear Financial Report City Clerk Morreale reported that this item was removed from the Consent Calendar to be considered concurrently with the FY13-14 Comprehensive Annual Financial Report. Acting Director of Finance Downs provided a brief report regarding this item. Discussion ensued among Council Members and staff. Draft City Council Minutes March 3, 2015 Page 5 of 11 5 Councilman Misetich moved, seconded by Councilman Duhovic, to approve the staff recommendation to: 1) Receive and file the FY14-15 Midyear Financial Report; and, 2) ADOPT RESOLUTION NO. 2015-16, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2014-41, THE BUDGET APPROPRIATION FOR FY14-15, TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None FY13-14 Comprehensive Annual Financial Report Acting Director of Finance Downs provided a brief staff report regarding this item. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to: Receive and file the following: 1) FY13-14 Comprehensive Annual Financial Report (CAFR) of the City of Rancho Palos Verdes; and, 2) Letter from Independent Auditors regarding Significant Audit Findings. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Final Classification and Compensation Study City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding this item and there were no requests to speak. Human Resources Manager Robinson provided introductory remarks regarding this item and introduced Mr. Krammer. Georg Krammer, Koff & Associates, provided a summary report regarding the updates to the Final Classification and Compensation Study including calculations and data requested by the City Council regarding the Tier 1 and Tier 2 formulas. Discussion ensued among Council Members and Mr. Krammer. Councilman Duhovic moved, seconded by Councilman Misetich, to receive and file the Final Classification and Compensation Study. Draft City Council Minutes March 3, 2015 Page 6 of 11 Al • The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Code Amendment Initiation Request to Amend the City's Landslide Moratorium Ordinance (Chapter 15.20) to Create a New Moratorium Exception Category that would Allow Vacant Undeveloped Parcels in Zone 1 to be Developed with Single Family Residences City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were four requests to speak regarding this item. Richard Riordan, Rancho Palos Verdes, stated that he has requested to build one residence on his Plumtree Property, with the understanding the lot could not be subdivided. Laura della Vedora, Legal representative for Mr. Riordan, stated that the staff report contained the information for Council's consideration. She noted that according to the geological report and statement from the City's geologist, it does not appear there is a safety reason, as it applies to this parcel, which would necessitate the extensive grading that the moratorium currently requires. She requested the amendment to the moratorium to avoid unnecessary expense for the applicant and avoid unnecessary noise and dirt issues for the neighbors. Community Development Director Rojas provided a staff report and PowerPoint presentation regarding the Initiation Request for Council's consideration. Cassie Jones, Rancho Palos Verdes, stated that the development was going to be for a home of 25,000 square feet and noted concerns with no Environmental Impact Report (EIR) for Zone 2. She spoke in favor of an EIR for Zone 1 and noted there are properties in Zone 2 that could be subdivided; and noted if remedial grading was necessary for stability, the concerns with dust and dirt have to be accepted by the properties surrounding the area. She added that water runoff and infiltration of water into the landslide is another problem, not runoff onto the streets. Discussion ensued among Council Members and staff, with staff noting the pad size of the property was 25,000 square feet, not the size of the home. Lowell Wedemeye, Rancho Palos Verdes, stated that he was not present to discuss specific merits of the project, but suggested a policy be considered that all geological data and engineering be submitted in electronic format so that the raw data can be Draft City Council Minutes March 3, 2015 Page 7 of 11 7 indexed through the City's Geographic Information Systems (GIS) system to help contribute and build a City database. Patricia Flanigan, stated that she was a broker on the Peninsula and sold many homes in the Portuguese Bend area. She inquired why the development of a home would not be allowed on this site, when there are homes in the nearby areas. James Flanigan, stated that he was present as a character witness for Mr. Riordan. RECESS AND RECONVENE: Mayor Knight called a brief recess from 8:24 P.M. to 8:37 P.M. Jim Lancaster, City Geologist, Kling Consulting Group, explained that the proposal is to grade out landslide debris and bentonite from that location so that they can drill down to bedrock, and recompact the soil in order to build the development, while proving that they are not impacting the existing landslide conditions. Discussion ensued among Council Members, Mr. Lancaster, staff, and City Attorney Lynch. Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to approve the staff recommendation to: Direct Staff to initiate the proposed code amendment so that notification of the proposal can be provided to the surrounding property owners and the issues associated with the proposal can be vetted by the City Council through duly noticed public Council meetings, with direction to incorporate the suggestions of Mr. Wedemeyer to have geological data to be submitted electronically to help build the City's GIS database. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Citywide Street Lighting Audit City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were no requests to speak regarding this item. Discussion ensued among Council Members and staff. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to waive the staff report and approve staff recommendation to: 1) Receive and file the results of the Citywide Streetlight Audit; and, 2) Direct staff to proceed with initiating a pilot program to Draft City Council Minutes March 3, 2015 Page 8 of 11 • upgrade all City -owned lighting fixtures from High Pressure Sodium (HPS) to Light Emitting Diode (LED). The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Imposition of Regulations on Taxicabs City Clerk Morreale reported there were no requests to speak regarding this item. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to waive the staff report. Without objection, Mayor Knight so ordered. Discussion ensued among Council Members and City Attorney Lynch. Councilman Duhovic moved, seconded by Mayor Pro Tem Brooks, to approve the staff recommendation to: 1) INTRODUCE ORDINANCE NO. 564, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING TAXICAB PARKING RESTRICTIONS AND PROHIBITING FALSE ADVERTISING ON TAXICABS; and, 2) Direct staff to return with a resolution establishing citation penalty amounts for violations. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None Continue Additional Compensation to be paid to the Deputy City Manager through the End of the 2014-15 Fiscal Year City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilman Campbell. Councilman Campbell stated that the proposed additional compensation for the Deputy City Manager should be paid as a bonus, not as a monthly increase in salary, which CalPERS may consider to be pensionable. Discussion ensued among Council Members and City Attorney Lynch. Draft City Council Minutes March 3, 2015 Page 9 of 11 01 Mayor Pro Tem Brooks moved, seconded by Councilman Duhovic, to continue this item to the March 17, 2015 City Council Meeting, with direction to the City Attorney to obtain a clarification from CalPERS regarding the impact of the increase to the employee's pension. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich, and Mayor Knight NOES: None ABSENT: None FUTURE AGENDA ITEMS: The following items were raised by Council Members as future agenda items: Consideration of two additional Sheriff patrol cars to the Budget process with input from Captain Bolin, and consideration of a Sheriff's Substation at the south side of the City, in addition to three Volunteers on Patrol vehicles (Misetich); Annexation of the Navy Fuel Depot property into the City to utilize the space as open space area in perpetuity (Misetich) Agendize a half-day meeting regarding Employee Compensation Negotiations (Duhovic); Consideration of an Amendment to the Moratorium Ordinance to allow additional non -habitable construction on existing developed lots (Duhovic); Creation of a south side Sheriff Substation Task Force to include staff, City Council Members, and representatives from the Sheriff's Dept., Fire Department, and Ambulance Companies (Duhovic); Presence of a Sheriff's representative during the entirety of the City Council meeting (Duhovic); Revisit Council Policy No. 37 regarding Memorials on City property (Duhovic) Ordinance prohibiting throw away publications which litter the streets, such as LA Times Select (Brooks) City Council Goals and Priorities (Knight) CITY COUNCIL ORAL REPORTS: Councilman Campbell stated that he had nothing to report. Each of the other Council Members reported on his/her attendance at various organization and association meetings since the last City Council Oral Reports were provided on February 17, 2015. Councilman Campbell left the meeting at 9:59 P.M. and returned at 10:03 P.M. CLOSED SESSION REPORT: Draft City Council Minutes March 3, 2015 Page 10 of 11 10 City Attorney Lynch reported that with respect to the Potential Litigation against the City, discussion occurred and the Council unanimously approved the Settlement Agreement with Glenmont Cal Coast, regarding the Quimby fees that are owed by the organization, and Mayor Knight would be signing the agreement. She reported that all Council Members were present. ADJOURNMENT: At 10:08 P.M., Mayor Knight adjourned the meeting in the memory of former Council Member and Mayor Gunther Buerk, to an Adjourned Regular Meeting to be held at 6:00 P.M. on March 17, 2015 to conduct interviews of new applicants for the vacancy on the Infrastructure Management Advisory Committee. Attest: City Clerk DA20150303 CC MINS DRAFT.doc Mayor Draft City Council Minutes March 3, 2015 Page 11 of 11 11