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CC SR 20170606 R - Sheriff's Agreement FY 17-18RANCHO PALOS VERDES CITY COUNCIL AGENDA REPORT AGENDA DESCRIPTION: MEETING DATE: 06/06/2017 AGENDA HEADING: Consent Calendar Consideration and possible action to approve the Sheriff's Law Enforcement Agreement and Deployment Survey. RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to sign the FY17-18 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates); and the FY17-18 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff's Department. FISCAL IMPACT: $6,135,114 for Sheriff's General Law Enforcement Services, including CORE deputies, throughout the City. $825,500 is budgeted for Sheriff's Special Programs, which includes $567,015 budgeted for Preserve Enforcement and $110,000 in directed patrols and traffic control. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): 101-400-6110-5101 (Prof/Technical Service) 101-400-6120-5111 (Traffic Control) 101-400-6120-5112 (Coastal Area Patrol) 101-400-6120-5113 (Western Ave Patrol) 101-400-6120-5114 (Summer Evening Patrol) 101-400-6120-5115 (Supplemental Patrol) 101-400-6120-5116 (Preserve Enforcement) ORIGINATED BY: Jacqueline Ruiz, Administrative Analyst REVIEWED BY: Gabriella Yap, Deputy City ManagerIT w. APPROVED BY: Doug Willmore, City Manager,/-" ATTACHED SUPPORTING DOCUMENTS: A. RPV Contract Law Enforcement Service Level Agreement (page A-1) BACKGROUND AND DISCUSSION: Since its incorporation, law enforcement services have been provided to the City by the Los Angeles County Sheriff's Department. The agreement is overseen by the Regional Law Enforcement Committee, made up of two Councilmembers from each jurisdiction, which meets on a quarterly basis. In 2014, the regional cities agreed to migrate from a variable contract formula used to calculate the annual cost sharing of Sheriff's services 1 to a fixed percentage -only formula. The formula apportions general law enforcement services among the three cities as follows: Rancho Palos Verdes (68%), Rolling Hills (4%) and Rolling Hills Estates (28%). Each year, the City Council approves a Law Enforcement Services Agreement and a Deployment Survey that stipulates the service levels and type of law enforcement services to be provided to the City during the coming fiscal year. Rate Increases The City's total expected FY17-18 contract cost is $6,702,129 for both General Law Enforcement and Preserve Enforcement Services. This total cost is a 14% increase from last year's contract, and includes rate increases of 3.78% across all staff unit costs combined with a 0.5% increase in the City's contribution to the Liability Trust Fund over FY16-17 figures. The Liability Trust Fund rose from 9.5% to 10% and is assessed on Sheriff's staff costs. While the service levels remain the same from FY16-17, the shift from the "growth rates" to the standard rates is the main factor for the contract cost increase of 14%. The table below breaks down the Sheriff's contract costs and will be discussed in more detail. General Law Enforcement In FY15-16 the Council approved two deputies dedicated to Rancho Palos Verdes and remain at the "growth" rate until the end of this fiscal year. Currently, those deputies cost $163,226 annually for each position, not including liability. As of FY17-18 these positions will each be charged at the standard rate of $257,734 annually, not including liability, which is a 57% increase from the "growth" rate. 2 Sheriff's FY17-18 Contract Costs Unit Cost ITotal Units ITotal Unit Cost I Liability (10%) ITotal Cost w/ Liability General Law Enforcement 56 hour ( 24/7) $ 396, 911.00 10.7 $ 4, 246, 947.70 $ 424, 694.77 $ 4, 671, 642.47 40 Hour (Non -Relief) $ 257,734.00 1.36 $ 350,518.24 $ 35,051.82 $ 385,570.06 SAT Detectives $ 271,376.00 2.04 $ 553,607.04 $ 55,360.70 $ 608,967.74 Preserve Deputies 40 Hour (Non -Relief) $ 257,734.00 2 $ 515,468.00 $ 51,546.80 $ 567,014.80 Core Deputies 1 $ 171,554.00 1 1.36 $ 233,313.44 1 $ 23,331.34 1 $ 256,644.78 Motor Deputy 1 $ 271,376.00 1 0.68 $ 184,535.68 1 $ 18,453.57 1 $ 202,989.25 Mobile ALPR on Patrol Cars $4,650 2 $ 9,300.00 $ - $ 9,300.00 TOTAL $ 6, 093, 690.10 $ 608, 439.01 $ 6,702,129.11 General Law Enforcement In FY15-16 the Council approved two deputies dedicated to Rancho Palos Verdes and remain at the "growth" rate until the end of this fiscal year. Currently, those deputies cost $163,226 annually for each position, not including liability. As of FY17-18 these positions will each be charged at the standard rate of $257,734 annually, not including liability, which is a 57% increase from the "growth" rate. 2 Additionally, in FY15-16, the Council authorized funding for the City's portion of a jointly - shared Surveillance and Apprehension Team (SAT) detective. That position was filled at the "growth" rate, currently $177,846 annually, not including liability. As of FY17-18 the position will be charged at the standard rate of $271,376 annual cost for each SAT detective position, not including liability, which is a 52% increase from the "growth" rate. Preserve Enforcement The Council approved two deputies for enforcement of the Preserve beginning in FY16- 17. Similar to the RPV -dedicated patrol deputies, the Preserve deputies also are currently being charged at the "growth" rate of $163,226 until the end of this fiscal year. Beginning in FY17-18 the total cost for these two deputies dedicated to the Preserve area will be $567,014.80, including liability. Communitv Resource (CORE) Team The cost of the CORE Team has been divided among Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills based on the fixed regional formula. The City partially funds its share of the two -member CORE Team using state Local Citizens' Option for Public Safety (COPS) funds. Until the State budget is adopted, the status of this significant funding source remains uncertain. The FY17-18 City budget will assume that the City will continue to receive $100,000 in COPS funding, as it has in the past. Staff will continue to monitor the status of COPS funding and inform the Council of any changes. Motor Deputy and ALPR Equipment The motor deputy is part of a supplemental position that performs additional traffic enforcement requested by the City. The other Mobile Automatic License Plate Reader (ALPR) cameras are mounted on the two RPV -dedicated vehicles for a total cost of $9,300. Special Programs In addition to the Sheriff's contract, the City has the ability to fund directed patrols to address specific community issues that are outside of the regional crime and traffic - control services provide by the Sheriff's Department. Funding for these areas are budgeted under Public Safety -Special Programs, rather than the Sheriff Program, which funds general law enforcement services. Staff is recommending that $110,000 be included in the FY17-18 Budget to provide the following directed patrols: • Coastal Area Patrol ($39,000) • Western Avenue Patrol ($8,000) • Summer Evening Patrol ($10,000) 9 • Supplemental Patrol ($53,000) The Supplemental Patrol funding was originally $15,000 at the start of FY16-17, but was later increased by $38,000 to address traffic safety issues near the Switchback area. Staff is recommending that the Supplemental Patrol funding level remain at the increased amount. Staff will bring back this item if there is a need for increased directed patrols. There is currently a Traffic Control Officer for Rancho Vista Elementary School in Rolling Hills Estates shared by the three Regional Law member cities in accordance with the fixed -percentage formula and the cost remains at $16,000. The assigned Traffic Control Officer is anticipated to retire during the calendar year and the cities are working together to identify a replacement. ALTERNATIVES: In addition to the Staff recommendation, the following alternatives are available for the City Council's consideration: Directing Staff to change the service levels by increasing or decreasing dedicated units and/or special programs. 11 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AOCIWA CONTRACT CITY LAW ENFORCEMENT SERVICES Service Level Authorization CITY: Rancho Palos Verdes FISCAL YEAR: 2017-2018 EFFECTIVE DATE: 711/2017 CODE # SERVICES TOTAL SERVICE UNITS PURCHASED CONTRACT LAW NEW PREVIOUS CHANGE USE ONLY 306 DEPUTY SHERIFF SERVICE UNIT 40 Hour 307 56 Hour 10.7000 8.7000 2.0000 308 70 Hour 310 Non -Relief 3.3600 1.3600 2.0000 301 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour 302 56 Hour 303 70 Hour 305 Non -Relief 2.040[ 1.3600 0.6800 335 GROWTH DEPUTY, UNITS (Non -Relief Only) Deputy 0.0000 4.0000 -4.0000 336 Deputy, B-1 0.0000 0.6800 -0.6800 386 GRANT UNITS (Non -Relief Only) Deputy 1.3600 1.3600 0.0000 385 Deputy B-1 342 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant 353 Sergeant 348 Sergeant (Motor) 305A Motor Deputy 0.0000 354 Watch Deputy 345 Operations Assistant III 344 Operations Assistant II 343 Operations Assistant 1 329 Crime Analyst 347 Security Officer 331 Custody Assistant 341 Law Enforcement Technician w/o Vehicle 351 Station Clerk 11 325 Community Service Assistant w/Vehicle Other (Need to insert cost on Pg 2) Public Safety Equipment see Page 4) SH -AD 575 (REV. 04/17) © Copyright 2016 Los Angeles County Sheriff's Department. All Rights Reserved. Page 1 A-1 HOURS OF SERVICE 8 ESTIMATED CHARGES Rancho Palos Verdes SERVICE UNITS UNIT COST _ UNITS PURCHASED LIABILITY @ 10.0 % TOTAL COST WITH LIABILITY YEARLY HOURS PER SERVICE UNIT ANNUAL GOAL (HOURS) ANNUAL GOAL (MINUTES) PERSONNEL REQUIRED DEPUTY SHERIFF SERVICE UNIT 40 Hour $283,508 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $396,911 10.7 4,246,947.70 424,694.77 4,671,642.47 2920 31,244 1,874,640 17.4624 70 Hour $496,138 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $257,734 3.36 865,986.24 86,598.62 952,584.86 1789 6,011 360,662 3.3600 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour $298,514 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $417,919 0 0.00 0.00 0.00 2920 0 0 0.0000 70 Hour $522,399 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $271,376 2.04 553,607.04 55,360.70 608,967.74 1789 3,650 218,974 2.0400 GROWTH DEPUTY UNITS (Non -Relief Only) Deputy $171,554 0 0.00 0.00 0.00 1789 0 0 0.0000 Deputy B-1 $186,346 0 0.00 0.00 0.00 1789 0 0 0.0000 GRANT UNITS (Non -Relief Only) Deputy $171,554 1.36 233,313.44 23,331.34 256,644.78 1789 1 2,433 145,982 1.3600 Deputy B-1 $186,346 0 0.00 0.001 0.00 1789 1 0 01 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant $271,309 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant $225,991 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant Motor $238,420 0 0.00 0.00 0.00 1789 0 0 0.0000 Motor Deputy $271,376 0.68 184,535.68 18,453.57 202,989.25 1789 1,217 72,991 0.6800 Watch Deputy $183,608 0 0.00 0.00 0.00 1789 0 0 0.0000 Operations Assistant III $124,100 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant II $108,356 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant 1 $87,225 0 0.00 N/A 0.00 1789 0 0 0.0000 Crime Analyst $124,710 0 0.00 N/A 0.00 1789 0 0 0.0000 Security Officer $76,372 0 0.00 0.001 0.00 1789 01 0 0.0000 Custody Assistant $101,136 0 0.00 0.00 0.00 1789 0 0 0.0000 Law Enforcement Technician w/o Vehicle $91,633 0 0.00 0.00 0.00 1789 0 0 0.0000 Station Clerk 11 $80,607 0 0.00 N/A 0.00 1789 0 0 0.0000 Community Service Assistant w/Vehicle $62,287 0 0.00 0.00 0.00 1789 0 0 0.0000 Other Need to insert cost in next column 0 0.00 N/A 0.00 1789 0 0 0.0000 Public Safety Equipment see Page 4 9,300.00 N/A 9,300.00 ESTIMATED COST FOR SERVICE UNITS $6,093,690.10 LIABILITY@ 10.0% = 1 $608,439.01 TOTAL ESTIMATED COST SH -AD 575 REV. 04/17 $6,702,129.11 LIEUTENANT SERGEANT BONUS DEPUTY MOTOR DEPUTY DEPUTY SECURITY OFFICER LET, CSA, CA, PCO CLERICAL TOTAL SWORN TOTAL CIVILIAN HOURS 0 0 3,650 1,217 39,688 0 0 0 44,554 0 MINUTES 0 0 218,974 72,991 2,381,285 0 0 0 PERSONNEL 0.00 0.00 2.04 0.68 22.18 0.00 0.00 0.00 2,673,250 0 24.90 0.00 Initals City Offical Unit Commander Page 2 A-2 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT EFFECTIVE DATE: 7/1/2017 CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY City: Rancho Palos Verdes SERVICE UNIT TOTAL UNITS PURCHASED DEPLOYMENT TOTAL UNITS ASSIGNED GENERAL LAW TRAFFIC LAW MOTOR SPECIAL TEAM EM DAY PM EM DAY PM DEP ASSIGN D.B. LEADER DEPUTY, GENERALIST 40 Hour 0 1 0 56 Hour 10.7 1.57 4.26 4.87 10.7 70 Hour 0 0 Non -Relief 3.36 0.68 0.68 2 3.36 Motor 0.68 0.68 0.68 DEPUTY, BONUS I 40 Hour 0 0 56 Hour 0 0 70 Hour 0 0 Non -Relief 2.04 2.04 2.04 GROWTH DEPUTY Deputy 0 0 B-1 0 0 GRANT DEPUTY Deputy 1.36 1.36 1.36 B-1 0 0 Routine City Helicopter Billing Agreement (Indicate preference with an "X") YES NO X License Detail - Business License & Renewal Applications (Indicate preference with an "X") YES X NO License Detail - Acts on Violations Observed within the City (Indicate preference with an "X") YES X NO NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided. REPORT PREPARED BY: Sergeant Andrew Cruz DATE: 4/18/2017 APPROVED BY: Captain Daniel P. Beringer DATE: UNIT COMMANDER CITY APPROVAL BY: PRINT NAME DATE: SIGNATURE CITY OFFICIAL "I certify that I am authorized to make this commitment on behalf of the City" PROCESSED AT CLEB BY: DATE: YES NO N/A NG MEMO REQUIRED AND SUBMITTED: SONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMITTED: 4NIZATIONAL CHART REQUIRED AND SUBMITTED: 'STATEMENT REQUIRED AND SUBMITTED: DEPLOYMENT CONTRACT UPDATED: TE PROGRAM IN RAPS UPDATED: Page 3 SH -AD 575 (REV. 04/17 A-3 FY 2017-2018 CONTRACT CITY PUBLIC SAFETY EQUIPMENT USE RATES ALPR with Install on LASD Vehicle ANNUAL COSTS WITH MAINTENANCE & FUEL Billing Code # of Initiated Fiscal Year Ford Taurus with MDC 377 FY 14/15 $4,650 Ford Explorer with MDC FY 15/16 Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 364 FY 14/15 $6,499 365 FY 14/15 $9,052 364A FY 15/16 $6,443 365A FY 15/16 $9,646 364B FY 16/17 $11,330 365B FY 16/17 $14,554 364C FY 17/18 $12,241 365C FY 17/18 $16,166 364D N/A $0 365D N/A $0 ALPR with Install on LASD Vehicle ANNUAL COSTS WITH MAINTENANCE ONLY (NO FUEL) Billing Code # of Initiated Fiscal Year Ford Taurus with MDC 377 FY 14/15 $4,650 Ford Explorer with MDC FY 15/16 Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 366 FY 14/15 $5,629 367 FY 14/15 $6,652 366A FY 15/16 $5,573 367A FY 15/16 $7,246 366B FY 16/17 $10,460 367B FY 16/17 $12,154 366C FY 17/18 $11,371 367C FY 17/18 $13,766 366D N/A $0 367D N/A $0 ALPR with Install on LASD Vehicle ANNUAL COSTS WITH AIR TIME & SOFTWARE MAINTENANCE Billing Code # of Initiated Fiscal Year Rate 377 FY 14/15 $4,650 377A 2 FY 15/16 MDC (CF -31) Only for City Install' 377B FY 16/17 $4,650 MDC (CF -31/19) Only3 FY 17/18 Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 375 FY 14/15 $1,364 376 FY 14/15 $1,364 375A FY 15/16 $1,364 376A FY 15/16 $1,364 375B FY 16/17 $5,705 376B FY 16/17 $5,705 375C FY 17/18 $6,177 376C FY 17/18 $6,177 375D N/A $0 376D N/A $0 ALPR with Install on LASD Vehicle Billing Code # of Billing Code # of Initiated Fiscal Year Rate 377 FY 14/15 $4,650 377A 2 FY 15/16 $4,650 377B FY 16/17 $4,650 377C FY 17/18 $4,650 377D N/A $0 Vehicle Purchases for Contract Additions Billing Code # of Vehicle Type Rate 378 B/W Patrol Vehicle $89,993 379 Solid Sedan (Charger) $48,354 381 B/W BMW Motorcycle $53,917 Cost of all Equipment Purchased: 1 $9,300 Initials Notes: City Official 1. MDC & ALPR Costs for maintenance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle. Unit Commander 3. MDC Equipment Costs Paid in Years 1 & 2. SH -AD 575 (REV. 04/17) Page 4 A-4