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LAC CDBG Project No. 601877-17 COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)PROJECT WITH A PARTICIPATING CITY AMENDMENT NUMBER 4 Operating Agency: City of Rancho Palos Verdes Contract Number: 109952 Project Title: ADA Access Improvements—Crosswalks in Area 1 Project Number: 601877-17 This amendment to the Agreement to Implement is entered into this 30th day of May 2019, by the County of Los Angeles, hereinafter called the"County" and the City of Rancho Palos Verdes, hereinafter called "Operating Agency". The Operating Agency is hereby authorized to implement this amendment to the CDBG Project identified above upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements, conditions, and assurances defined in the Contract Number 109952, between the Operating Agency and the County of Los Angeles. In addition,the Operating Agency agrees to comply with the following: 1. TIME OF PERFORMANCE is amended to reflect a completion date of: 6/30/2020. An amended Exhibit A, Project Description and Activity Budget, is attached hereto and incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All other terms and conditions of said Agreement shall remain the same. Revised 5/17 City of Rancho Palos Verdes COUNTY(1F T(l5 ANGF.T.FC Operating Agency Digitally signed by Elias Sassoon _ Elias Sassoon DN cn=Elias Sassoon,o=Rancho Pabs Verdes, City of,ou,email=esassoon@rpvca.gov,c=US B y: Date 2019.05.20 14:29 33-07'00' By: Title: Title: Acting Director,Community Development Division Community Development Commission of the County of Los Angeles Los Angeles County Development Authority Exhibit A Los Angeles County Development Authority County of Los Angeles Project Description and Activity Budget Contract No. 109952 Version 4 PROJECT OPERATING AGENCY Project No: 601877-17 Organization Title: ADA Access Improvements— Name: City of Rancho Palos Verdes Crosswalks in Area 1 Type: Participating City Funding Period: 7/1/2017 To: 6/30/2020 Jurisdiction:Rancho Palos Verdes LACDA Program Mgr: Jeffrey Badre Project Administration Micheal Neal, CDBG Consultant 3760 Kilroy Airport Way, Suite 270 Long Beach, CA 90806 Phone: (909)261-2770 Email: mneal@mbakerintl.com Eligibility Summary Funding Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est.Accomplishments: 568 Performance Indicator: People(General) Activity Summary This new project provides for the removal or relocation of approximately twelve (12) sidewalk curb barriers at approximately six(6) crosswalk intersections throughout the City and replacement with access curb ramps conforming to Americans with Disabilities Act(ADA) standards. The activity locations are: Grayslake Road at Groveoak Place, Clint Place, Waukesha Place, and Finecrest Drive; Basswood Avenue at Ironwood Street; and Barkstone Drive at Ironwood Street. This project is 100%CDBG funded CDBG funds are used for non-personnel and capital outlays. Special Conditions Project No: 601877-17 Version: 4 Los Angeles County Development Authority Exhibit A CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor(DOL)Office of Federal Contract Compliance Programs(OFCCP)within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts(DBRA) and the Federal Labor Standards Provisions (FLSP) apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage,the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers, reconciled the Interview forms with the applicable weekly Certified Payroll Report,notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s)of the Davis- Bacon and Related Acts (DBRA)and/or the Federal Labor Standards Provisions(FLSP),the Operating Agency must withhold 5%of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100%of the costs and including a line item credit identified as"Retention"for 5%of the requested costs for reimbursement. This will result in the CDC reimbursing 95%of the costs paid by the Operating Agency reported on each funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter,the Operating Agency may request the withheld retention. To initiate the file review,the Operating Agency must submit a completed Request for File Review Form (and attachments)to the assigned CDC Program Manager within 10 workdays of the Project No: 601877-17 Version: 4 Los Angeles County Development Authority Exhibit A completion of construction. Program Management Mitigation Conditions None. Environmental Mitigation Conditions None. Contracted Services/Subrecipients CDBG are used for a CDBG consultant to provide direct project-related administrative services, design and engineering, and for a construction contractor. Funding Summary Cost Category Amount Uncategorized $230,051.00 Total $230,051.00 Implementation Schedule Phase Scheduled Bid Document Submission 11/16/2018 Bid Document Acceptance 11/27/2018 Bid Opening 12/20/2018 Contract Award 1/15/2019 Construction Completed 5/6/2019 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Service Area Region Population Low/Mod Pop 6704.11 BG 1 Rancho Palos Verdes 1,040 128 6704.11 BG 2 Rancho Palos Verdes 2,090 315 Grand Total: 3,130 44314.15% Low/Mod Project No: 601877-17 Version: 4 ! "#$%# &' () *+, & ! %"$- ' ) #( !."$/ !0/12 /1 23 ' !4 (56& ! 7 ! 8 4 3 9 !+: // !"#$%#/!+ 03)/ ++ 3 ;<9') ( ;<'= ( > ?;<' + '+ = ' ' >- ( @ AB.C"/" 3""D3'>- ''+=9-> (@AB /. 3""D& 3 .3 5E(6<'9<') + '+= ''>- (@AB.C"/" 3""D3 C3 (;))9'') ; ()>)') '<7!++ &3 <7! / & ( 5/ /!<7!3 3 COUNTY OF LOS ANGELES Operating Agency By: By: Title: Title: Director, Community Development Division Community Development Commission of the County of Los Angeles City of Rancho Palos Verdes Doug Willmore Digitally signed by Doug Willmore DN: cn=Doug Willmore, o=City of Rancho Palos Verdes, ou=City Manager, email=lornac@rpvca.gov, c=US Date: 2018.12.18 17:37:24 -08'00' Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No.Version PROJECT Title: Project No:Organization Name: Type: Funding Period:To: CDC Program Mgr:Jurisdiction: Eligibility Summary Funding Source: HUD Code: Eligibility Citation: National Objective: Nat. Objective Citation: Est. Accomplishments:Performance Indicator: Activity Summary Project Administration Micheal Neal, CDBG Consultant 3760 Kilroy Airport Way, Suite 270 Long Beach, CA 90806 Phone: (909) 261-2770 Email: mneal@mbakerintl.com 109869 3 601877-17 ADA Access Improvements – Crosswalks in Area 1 City of Rancho Palos Verdes Participating City Jeffrey Badre 7/1/2017 6/30/2019 CDBG 03L 570.201(c) LMC 570.208(a)(2) 568 People (General) Rancho Palos Verdes Sidewalks (ii)(A) OPERATING AGENCY Special Conditions This new project provides for the removal or relocation of approximately twelve (12) sidewalk curb barriers at approximately six (6) crosswalk intersections throughout the City and replacement with access curb ramps conforming to Americans with Disabilities Act (ADA) standards. The activity locations are: Grayslake Road at Groveoak Place, Clint Place, Waukesha Place, and Finecrest Drive; Basswood Avenue at Ironwood Street; and Barkstone Drive at Ironwood Street. This project is 100% CDBG funded CDBG funds are used for non-personnel and capital outlays. Los Angeles County Community Development Commission Exhibit A Project No:Version:601877-17 3 Los Angeles County Community Development Commission Exhibit A CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder’s eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor (DOL) Office of Federal Contract Compliance Programs (OFCCP) within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts (DBRA) and the Federal Labor Standards Provisions (FLSP) apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage, the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers, reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency’s construction contractor’s violation(s) of the Davis- Bacon and Related Acts (DBRA) and/or the Federal Labor Standards Provisions (FLSP), the Operating Agency must withhold 5% of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100% of the costs and including a line item credit identified as “Retention” for 5% of the requested costs for reimbursement. This will result in the CDC reimbursing 95% of the costs paid by the Operating Agency reported on each funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter, the Operating Agency may request the withheld retention. To initiate the file review, the Operating Agency must submit a completed Request for File Review Form (and attachments) to the assigned CDC Program Manager within 10 workdays of the completion of construction. Project No:Version:601877-17 3 Los Angeles County Community Development Commission Exhibit A None. Funding Summary Contracted Services/Subrecipients CDBG are used for a CDBG consultant to provide direct project-related administrative services, design and engineering, and for a construction contractor. Service Area None. Program Management Mitigation Conditions Environmental Mitigation Conditions CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetaryliabilities resulting from the Operating Agency’s construction contractor’s violation(s) of the Davis-Bacon and Related Acts (DBRA) and/or the Federal Labor Standards Provisions (FLSP), theOperating Agency must withhold 5% of the funding request cost reimbursements. This will bedocumented on the CDBG Funding Requests by reporting 100% of the costs and including a lineitem credit identified as “Retention” for 5% of the requested costs for reimbursement. This willresult in the CDC reimbursing 95% of the costs paid by the Operating Agency reported on eachfunding request. Upon the completion of a CDC review of the Labor Standards Enforcement Filesand issuance of the final clearance letter, the Operating Agency may request the withheld retention.To initiate the file review, the Operating Agency must submit a completed Request for File Review Form (and attachments) to the assigned CDC Program Manager within 10 workdays of the completion of construction. Cost Category Amount Uncategorized $230,051.00 Total $230,051.00 Implementation Schedule Phase Scheduled Bid Document Submission 11/16/2018 Bid Document Acceptance 11/27/2018 Bid Opening 12/20/2018 Contract Award 1/15/2019 Construction Completed 3/22/2019 Location Name:Rancho Palos Verdes City Hall Address: City: 30940 Hawthorne Blvd Rancho Palos Verdes Zip:90275 Region Population Low/Mod Pop 6704.11 BG 1 Rancho Palos Verdes 1,040 128 6704.11 BG 2 Rancho Palos Verdes 2,090 315 Grand Total:3,130 443 14.15% Low/Mod Project No:Version:601877-17 3 COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT WITH A PARTICIPATING CITY AMENDMENT NUMBER 2 Operating Agency: City of Rancho Palos Verdes Contract Number: 109612 Project Title: ADA Access Improvements—Crosswalks in Area 1 Project Number: 601877-17 This amendment to the Agreement to Implement is entered into this 6th day of June 2018, by the County of Los Angeles, hereinafter called the "County" and the City of Rancho Palos Verdes, hereinafter called "Operating Agency". The Operating Agency is hereby authorized to implement this amendment to the CDBG Project identified above upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements. conditions, and assurances defined in the Contract Number 109612, between the Operating Agency and the County of Los Angeles. In addition, the Operating Agency agrees to comply with the following: 1. TIME OF PERFORMANCE is amended to reflect a completion date of: 6/30/2019. 2. COMPENSATION AND METHOD OF PAYMENT is amended to reflect the following: One Hundred Seventy-Eight Thousand Seven Hundred Seventy-Six Dollars and Zero Cents ($178,776.00). This is an increase of Fifty-Two Thousand Five Hundred Twenty-Nine Dollars and Zero Cents ($52,529.00)to the project amount. 3. BUDGET SECTION is amended to reflect the new compensation of One Hundred Seventy-Eight Thousand Seven Hundred Seventy-Six Dollars and Zero Cents ($178,776.00). An amended Exhibit A, Project Description and Activity Budget, is attached hereto and incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All other terms and conditions of said Agreement shall remain the same. Revised 5/17 Title: Title: Director, Community Development Division Community Development Commission of the County of Los Angeles Los Angeles County Community Development Commission Exhibit A Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No. 109612 Version 2 PROJECT OPERATING AGENCY Project No: 601877-17 Organization Title: ADA Access Improvements— Name: City of Rancho Palos Verdes Crosswalks in Area 1 Type: Participating City Funding Period: 7/1/2017 To: 6/30/2019 Jurisdiction:Rancho Palos Verdes CDC Program Mgr: Jeffrey Badre Project Administration Lorna Cloke, Senior Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes,CA 90275-59391 P: (310) 544-5247 F: (310) 544-5292 Email: lornac@rpvca.gov Eligibility Summary Funding Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est.Accomplishments: 568 Performance Indicator: People(General) Activity Summary This new project provides for the removal or relocation of approximately twelve(12) sidewalk curb barriers at approximately six(6)crosswalk intersections throughout the City and replacement with access curb ramps conforming to Americans with Disabilities Act(ADA) standards. The activity locations are: Grayslake Road at Groveoak Place, Clint Place, Waukesha Place, and Finecrest Drive; Basswood Avenue at Ironwood Street; and Barkstone Drive at Ironwood Street. This project is 100%CDBG funded CDBG funds are used for non-personnel and capital outlays. Project No: 601877-17 Version: 2 Los Angeles County Community Development Commission Exhibit A Special Conditions CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor(DOL)Office of Federal Contract Compliance Programs(OFCCP)within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts (DBRA) and the Federal Labor Standards Provisions (FLSP)apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage,the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers, reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s)of the Davis- Bacon and Related Acts(DBRA)and/or the Federal Labor Standards Provisions(FLSP),the Operating Agency must withhold 5%of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100%of the costs and including a line item credit identified as"Retention"for 5%of the requested costs for reimbursement. This will result in the CDC reimbursing 95%of the costs paid by the Operating Agency reported on each funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter,the Operating Agency may request the withheld retention. To initiate the file review,the Operating Agency must submit a completed Request for File Review Project No: 601877-17 Version: 2 Los Angeles County Community Development Commission Exhibit A Form(and attachments)to the assigned CDC Program Manager within 10 workdays of the completion of construction. Program Management Mitigation Conditions None. Environmental Mitigation Conditions None. Contracted Services/Subrecipients CDBG are used for a CDBG consultant to provide direct project-related administrative services, design and engineering, and for a construction contractor. Funding Summary Cost Category Amount Uncategorized $178,776.00 Total $178,776.00 DBRA & Section 3 Reauires DBRA: Yes Reauires Section 3: No Labor Standards Compliance Review: Project File Review Implementation Schedule Phase Scheduled Bid Document Submission 4/23/2018 Bid Document Acceptance 4/30/2018 Bid Opening 5/21/2018 Contract Award 6/5/2018 Construction Completed 8/30/2018 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Service Area Region Population Low/Mod Pop 6704.11 BG 1 Rancho Palos Verdes 1,040 128 Project No: 601877-17 Version: 2 Los Angeles County Community Development Commission Exhibit A 6704.11 BG 2 Rancho Palos Verdes 2,090 315 Grand Total: 3,130 443 14.15% Low/Mod Project No: 601877-17 Version: 2 COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROJECT WITH A PARTICIPATING CITY AMENDMENT NUMBER 1 Operating Agency: City of Rancho Palos Verdes Contract Number: 109259 Project Title: ADA Access Improvements—Crosswalks in Area 1 Project Number: 601877-17 This amendment to the Agreement to Implement is entered into this 28th day of August 2017, by the County of Los Angeles, hereinafter called the"County"and the City of Rancho Palos Verdes, hereinafter called"Operating Agency". The Operating Agency is hereby authorized to implement this amendment to the CDBG Project identified above upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements, conditions, and assurances defined in the Contract Number 109259, between the Operating Agency and the County of Los Angeles. In addition,the Operating Agency agrees to comply with the following: 1. COMPENSATION AND METHOD OF PAYMENT is amended to reflect the following: One Hundred Twenty-Six Thousand Two Hundred Forty-Seven Dollars and Zero Cents ($126,247.00). This is a decrease of Thirteen Thousand Dollars and Zero Cents ($13,000.00)to the project amount. 2. BUDGET SECTION is amended to reflect the new compensation of One Hundred Twenty-Six Thousand Two Hundred Forty-Seven Dollars and Zero Cents ($126,247.00). An amended Exhibit A, Project Description and Activity Budget, is attached hereto and incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All other terms and conditions of said Agreement shall remain the same. Revised 5/17 City of Rancho Mos 31:des COUNTY OF LOS ANGELES Operating Agency By:Terry Rod rig ue ;g B Y Title: Title: Director,Community Development Division Community Development Commission of the County of Los Angeles Los Angeles County Community Development Commission Exhibit A Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No. 109259 Version 1 PROJECT OPERATING AGENCY Project No: 601877-17 Organization Title: ADA Access Improvements— Name: City of Rancho Palos Verdes Crosswalks in Area 1 Type: Participating City Funding Period: 7/1/2017 To: 6/30/2018 Jurisdiction:Rancho Palos Verdes CDC Program Mgr: Jeffrey Badre Project Administration Michael Gibson, Senior Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275-59391 P: (310) 544-5247 F: (310) 544-5292 Email: mike@rpv.com Eligibility Summary Fundine Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est. Accomplishments: 568 Performance Indicator: People(General) Activity Summary This new project provides for the removal or relocation of approximately twelve(12) sidewalk curb barriers at approximately six(6)crosswalk intersections throughout the City and replacement with access curb ramps conforming to Americans with Disabilities Act(ADA) standards. The activity locations are: Grayslake Road at Groveoak Place,Clint Place, Waukesha Place, and Finecrest Drive; Basswood Avenue at Ironwood Street; and Barkstone Drive at Ironwood Street. This project is 100%CDBG funded CDBG funds are used for non-personnel and capital outlays. Project No: 601877-17 Version: 1 Los Angeles County Community Development Commission Exhibit A Special Conditions CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor(DOL)Office of Federal Contract Compliance Programs(OFCCP)within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts (DBRA) and the Federal Labor Standards Provisions(FLSP)apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage,the higher of the two will prevail. The Operating Agency shall proactively administer,monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor,and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers,reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s)of the Davis- Bacon and Related Acts (DBRA)and/or the Federal Labor Standards Provisions(FLSP),the Operating Agency must withhold 5%of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100%of the costs and including a line item credit identified as"Retention"for 5%of the requested costs for reimbursement. This will result in the CDC reimbursing 95%of the costs paid by the Operating Agency reported on each funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter,the Operating Agency may request the withheld retention. To initiate the file review,the Operating Agency must submit a completed Request for File Review Project No: 601877-17 Version: 1 Los Angeles County Community Development Commission Exhibit A Form (and attachments)to the assigned CDC Program Manager within 10 workdays of the completion of construction. Program Management Mitigation Conditions None. Environmental Mitigation Conditions None. Contracted Services/Subrecipients CDBG are used for a CDBG consultant to provide direct project-related administrative services, design and engineering, and for a construction contractor. Funding Summary Cost Category Amount Uncategorized $126,247.00 Total $126,247.00 Implementation Schedule Phase Scheduled Bid Document Submission 12/4/2017 Bid Document Acceptance 12/11/2017 Bid Opening 1/17/2018 Contract Award 2/21/2018 Construction Completed 5/30/2018 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Service Area Region Population Low/Mod Pop 6704.11 BG 1 Rancho Palos Verdes 1,040 128 6704.11 BG 2 Rancho Palos Verdes 2,090 315 Grand Total: 3,130 44314.15% Low/Mod Project No: 601877-17 Version: 1 1 COUNTY OF LOS ANGELES AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT WITH A PARTICIPATING CITY Operating Agency: CITY OF RANCHO PALOS VERDES Contract Number: 109151 The Operating Agency is hereby authorized to implement the CDBG Project(s) identified below upon execution of this Agreement by the Operating Agency's authorized signatory. Said implementation shall be in full accordance with the requirements, conditions, and assurances defined in the Contract Number 70741, between the Operating Agency and the County of Los Angeles. In addition, the Operating Agency agrees to comply with the following: 1. SCOPE OF SERVICE. The Project described in the Exhibit A(s), listed below,shall be implemented. 2. TIME OF PERFORMANCE. Services are to commence as of , and be completed no later than Saturday, June 30, 2018. 3. BUDGET SECTION. No more than the amounts specified in the Exhibit A(s), listed below, may be spent, without written approval of the Community Development Commission of the County of Los Angeles. Project No. Project Name Amount 601877-17 ADA ACCESS IMPROVEMENTS—CROSSWALKS IN AREA 1 $139247.00 CITY OF RANCHO PALOS VERDES TOTAL $139,247.00 Revised 05/17 City of Rancho iilos§kdes COUNTY OF LOS ANGELES Operating Agency By: Terry Rodrigue Digitally by Terry a��ao::�.�5mm By: _,.. .20/11-40?-, Title: 1/1--f- C V vv� N + ✓ e �"�" o // ,� � ee Title: Director, Community Development Division 0 -r PV (30 WO Y �S Community Development Commission of the County of Los Angeles Los Angeles County Community Development Commission Exhibit A Community Development Commission County of Los Angeles Project Description and Activity Budget Contract No. 109151 Version 0 PROJECT OPERATING AGENCY Project No: 601877-17 Organization Title: ADA Access Improvements — Name: City of Rancho Palos Verdes Crosswalks in Area 1 Type: Participating City Funding Period: 7/1/2017 To: 6/30/2018 Jurisdiction: Rancho Palos Verdes CDC Program Mgr: Jeffrey Badre Project Administration Michael Gibson, Senior Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275-59391 P: (310) 544-5247 F: (310) 544-5292 Email: mike@rpv.com Eligibility Summary Funding Source: CDBG HUD Code: 03L Sidewalks Eligibility Citation: 570.201(c) National Objective: LMC Nat. Objective Citation: 570.208(a)(2) (ii)(A) Est. Accomplishments: 568 Performance Indicator: People (General) Activity Summary This new project provides for the removal or relocation of approximately twelve (12) sidewalk curb barriers at approximately six (6) crosswalk intersections throughout the City and replacement with access curb ramps conforming to Americans with Disabilities Act (ADA) standards. The activity locations are: Grayslake Road at Groveoak Place, Clint Place, Waukesha Place, and Finecrest Drive; Basswood Avenue at Ironwood Street; and Barkstone Drive at Ironwood Street. This project is 100% CDBG funded CDBG funds are used for non-personnel and capital outlays. Project No: 601877-17 Version: 0 Los Angeles County Community Development Commission Exhibit A Special Conditions CONSTRUCTION CONTRACT AND PREVAILING WAGE LABOR COMPLIANCE: Failure to perform the following minimum requirements will result in findings that may create a monetary liability to the Operating Agency that includes, but is not limited to, disallowance of costs, suspension of funds, and termination of this contract. Read the following carefully before starting the procurement process. Contact your CDC Program Manager with questions and refer to the online Construction Compliance Guidelines for detailed guidance to help your Operating Agency to successfully meet the contract and labor compliance requirements on this project. CONSTRUCTION CONTRACT: The Operating Agency shall: -Submit Bid Specifications for CDC review and acceptance prior to advertising the Notice Inviting Bids; -Verify bidder's eligibility to receive federal funds through the Federal online system prior to awarding a contract; and -Send a Notice of Contract Award letter to the U.S. Department of Labor (DOL) Office of Federal Contract Compliance Programs (OFCCP) within 10 workdays of the contract award date. PREVAILING WAGE LABOR COMPLIANCE: Federal Prevailing Wage requirements of the Davis-Bacon and Related Acts (DBRA) and the Federal Labor Standards Provisions (FLSP) apply to all public works construction funded with federal dollars. In the event of a labor dispute between Federal and State prevailing wage, the higher of the two will prevail. The Operating Agency shall proactively administer, monitor and enforce these provisions and make maintain a Labor Standards Enforcement File for each contractor, sub-contractor, and lower-tier contractor working at the project site. This File must clearly document that the Operating Agency monitored the project site on a continuous basis, conducted Employee Field Interviews with workers, reconciled the Interview forms with the applicable weekly Certified Payroll Report, notified the contractor of any labor deficiencies, and resolved any violations in a timely manner. The Operating Agency shall: -Notify the CDC Program Manager within 10 calendar days of the date of the discovery of any underpayment; and -Request a Contract and Labor Compliance File Review by CDC Program Manager within 10 workdays of the completion of construction. CDC 5-PERCENT RETENTION: To allow for the availability of funds to remedy monetary liabilities resulting from the Operating Agency's construction contractor's violation(s) of the Davis- Bacon and Related Acts (DBRA) and/or the Federal Labor Standards Provisions (FLSP), the Operating Agency must withhold 5% of the funding request cost reimbursements. This will be documented on the CDBG Funding Requests by reporting 100% of the costs and including a line item credit identified as "Retention" for 5% of the requested costs for reimbursement. This will result in the CDC reimbursing 95% of the costs paid by the Operating Agency reported on each funding request. Upon the completion of a CDC review of the Labor Standards Enforcement Files and issuance of the final clearance letter, the Operating Agency may request the withheld retention. To initiate the file review, the Operating Agency must submit a completed Request for File Review Project No: 601877-17 Version: 0 Los Angeles County Community Development Commission Exhibit A Form (and attachments) to the assigned CDC Program Manager within 10 workdays of the completion of construction. Program Management Mitigation Conditions None. Environmental Mitigation Conditions None. Contracted Services/Subrecipients CDBG are used for a CDBG consultant to provide direct project-related administrative services, design and engineering, and for a construction contractor. Funding Summary Cost Category Amount Uncategorized $139,247.00 Total $139,247.00 Implementation Schedule Phase Scheduled Bid Document Submission 12/4/2017 Bid Document Acceptance 12/11/2017 Bid Opening 1/17/2018 Contract Award 2/21/2018 Construction Completed 5/30/2018 Location Name: Rancho Palos Verdes City Hall Address:30940 Hawthorne Blvd City: Rancho Palos Verdes Service Area Region Population Low/Mod Pop 6704.11 BG 1 Rancho Palos Verdes 1,040 128 6704.11 BG 2 Rancho Palos Verdes 2,090 315 Grand Total: 3,130 44314.15% Low/Mod Project No: 601877-17 Version: 0