CC AGD 20170620 ADJ
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
JUNE 20, 2017
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_______________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a
matter will be heard, especially since agenda items are often re-ordered during a
meeting and may be discussed at any time.
NEXT RESOLUTION NO. 2017- 29
NEXT ORDINANCE NO. 597
5:30 P.M. – CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS
CALL TO ORDER:
ROLL CALL:
CLOSED SESSION ITEMS ANNOUNCED:
PUBLIC COMMENTS:
ON
(This section of the agenda is for audience comments for items the Closed Session.)
RECESS TO CLOSED SESSION:
6:00 P.M. – RECONVENE TO ADJOURNED REGULAR SESSION – INTERVIEWS
(See separate agenda – Civic Center Advisory Committee Interviews)
RECONVENE TO CLOSED SESSION OR STUDY SESSION:
STUDY SESSION:
The primary purpose of the Study Session is to provide an opportunity for the Council
members to interact freely and informally, ask questions and discuss policy items that
are listed on the agenda for that specific Study Session. The City Council will also
provide direction to Staff regarding upcoming agenda items and tentative agendas,
including prioritization of agenda items that are listed on the agenda for that specific
study session. No action shall be taken during any Study Session unless the agenda so
provides.
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
(Based on Section 6.1(f), the Mayor proposes that Public Comments on
items listed on the Study Session portion of the Agenda be consolidated so that each
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 1 of 9
one-minute
speaker has one opportunity to comment on all of the items listed on the
Agenda for the Study Session.)
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation:
Receive and file the Tentative Agendas and 2014 City
Council Goals and Priorities.
7:00 P.M. – RECONVENE TO REGULAR SESSION
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be
given by all Council Members after the reading of the title.
B. Approval of Minutes (Takaoka/Colborn)
Recommendation:
Approve the Minutes of the April 4, 2017 City Council
Adjourned Regular Meeting and May 16, 2017, City Council Adjourned Regular
Meeting.
C. Register of Demands (Cullen)
Recommendation:
ADOPT RESOLUTION NO. 2017-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 2 of 9
D. Consideration and possible action to approve the amendment to the agreement
with All City Management Services for school crossing guard services through
the 2017-2018 school year. (Carrasco)
Recommendation:
(1) Approve the amendment to extend the agreement with
All City Management Services (ACMS) for an amount not-to-exceed of $69,041
to provide 3,894 hours of crossing guard services for the 2017-2018 school year
at Dodson Middle School, Miraleste Intermediate School, Ridgecrest
Intermediate School, Silver Spur Elementary School and the intersection of Palos
Verdes Drive East (PVDE) and Miraleste Drive; and, (2) Authorize the Mayor and
the City Clerk to execute the Amendment.
E. Consideration and possible action to approve the 2018 Five-Year Financial
Model. (Kaufman)
Recommendation:
Approve the 2018 Five-Year Financial Model.
F. Consideration and possible action to adopt a resolution establishing the City’s
Appropriation Limit for FY17-18. (Ramos)
Recommendation:
Adopt Resolution No. 2017-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING
THE FISCAL YEAR 2017-2018 APPROPRIATION LIMIT FOR THE CITY OF
RANCHO PALOS VERDES
G. Consideration and possible action to enter into a Professional Services
Agreement with LSA Associates, Inc. to provide on-call biological consulting
services. (Seeraty)
Recommendation:
Approve a two-year Professional Services Agreement with
LSA Associates, Inc. to provide on-call biological services until June 30, 2019,
with an option for the City Manager to approve an extension of the Agreement for
one additional year.
H. Consideration and possible action to enter into a Professional Service Agreement
with Ms. Coleen Berg for mediation services. (Alvarez)
Recommendation:
Approve a two-year Professional Service Agreement with
Ms. Coleen Berg to provide on-call mediation services until June 30, 2019, with
an option for the City Manager to approve an extension of the agreement for one
additional year.
I. Consideration and possible action to support Assembly Bill No. 1408 regarding
managing the population of ex-offenders who are subject to post-release
community supervision. (Ruiz)
Recommendation:
Authorize the Mayor to sign a letter to Assembly member
Calderon in support of Assembly Bill No. 1408 (AB 1408) regarding reforms
associated with managing the population of ex-offenders who are subject to post-
release community supervision.
J. Consideration and possible action to approve the Notice of Completion (NOC) for
Sunnyside Ridge Trail Segment Project. (Eder)
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 3 of 9
Recommendation:
(1) Accept the project as complete; (2) Authorize the City
Clerk to file a Notice of Completion for the project with the Los Angeles County
Recorder; and if no claims are filed within 35 days after recordation, and send a
notice to the surety company to exonerate the Payment and Performance Bond;
and, (3) Authorize the Director of Public Works to release the 5% construction
retention payment to Concept Consultants, Inc., 35 days after recordation of the
Notice of Completion by the Los Angeles County Recorder, contingent upon no
claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
K. Consideration and possible action to award a contract for construction of the
ADA Improvements at City Hall Bus Stop Project. (Flannigan)
Recommendation:
(1) Approve the construction plans and contract documents
for the ADA Improvements at City Hall Bus Stop Project, which are on file in the
Department of Public Works; (2) Award a construction contract to PALP, Inc. dba
Excel Paving Company in the amount of $148,355; (3) Authorize a 10% project
contingency in the amount of $14,835; and, (4) Authorize the Mayor and City
Clerk to execute the Construction Agreement, subject to approval as to form by
the City Attorney.
L. Consideration and possible action to award contracts for construction of the ADA
Access Improvements Fred Hesse Park Project. (Flannigan)
Recommendation:
(1) Approve the construction plans and contract documents
for the ADA Access Improvements at Fred Hesse Park Project No. 007817; (2)
Award a construction contract with ABNY General Engineering, Inc. in the
amount of $367,460.90 for Project No. 007817; (3) Award a Professional
Services Agreement to HR Green California, Inc. for Construction Inspection
Services in the amount of $25,800 for Project No. 007817; (4) Authorize a 20%
project contingency in the amount of $78,652; and, (5) Authorize the Mayor and
City Clerk to execute the Construction and Professional Services Agreements,
subject to approval as to form by the City Attorney.
M. Consideration and possible action to award a professional services contract for
the Residential Streets Rehabilitation Project, Area 7 (Area 7), Project No.
004917. (Chan)
Recommendation:
(1) Award a Professional Services Agreement to KOA
Corporation for Construction Management and Inspection Services in the amount
of $44,800; and, (2) Authorize the Mayor and City Clerk to execute the
Professional Services Agreement, subject to approval as to form by the City
Attorney.
N. Consideration and possible action to contract with Blais & Associates, Inc. for
continued grant management services. (Fox)
Recommendation:
Authorize the Mayor and City Clerk to sign the agreement
with Blais & Associates, Inc. for a 1-year Professional Services Agreement
through FY17-18.
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 4 of 9
O. Consideration and possible action to award a professional services contract for
the Storm Drain Deficiency Improvement Project FY16-17 (SDDIP), Project No.
021817 (Chan)
Recommendation:
(1) Award a Professional Services Agreement to Psomas for
Construction Management and Inspection Services in the amount of $78,620;
and, (2) Authorize the Mayor and City Clerk to execute the Professional Services
Agreement, subject to approval as to form by the City Attorney.
P. Consideration and possible action to receive and file a report on the status of the
Portuguese Bend Landslide Dewatering Well Project. (Flannigan)
Recommendation:
Receive and file this report.
Q. Consideration and possible action to enter into a Professional Services
Agreement with Willdan Engineering to provide on-call water-efficient landscape
plan check services. (Mikhail)
Recommendation:
Approve a two-year Professional Services Agreement with
Willdan Engineering to provide on-call water-efficient landscape plan check
services through June 30, 2019, with an option for the City Manager to approve
an extension of the Agreement for one additional year.
R. Consideration and possible action to amend the professional services agreement
with MDG Associates, Inc. for Community Development Block Grant (CDBG)
administrative services for FY17-18. (Gibson)
Recommendation:
(1) Approve the second amendment to the professional
services agreement with MDG Associates, Inc., for Community Development
Block Grant (CDBG) administrative services for FY 17-18; and (2) Authorize the
Mayor and City Clerk to execute the agreement, subject to approval as to form by
the City Attorney.
S. Consideration and possible action to establish a Civic Center Advisory
Committee to support the development of a Civic Center Master Plan. (Cloke)
Recommendation:
(1) Adopt Resolution No. 2017-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING
THE CIVIC CENTER ADVISORY COMMITTEE; and, (2) Provide direction to
Staff on the duties and scope of work for the City Council-appointed Civic Center
Advisory Committee.
T. Consideration and possible action to approve the Citywide Records Retention
Schedule. (Cloke/Colborn)
Recommendation:
Adopt Resolution No. 2017-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING
CITY DOCUMENT RETENTION SCHEDULES AND AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION
34090 OF THE CALIFORNIA GOVERNMENT CODE.
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 5 of 9
U. Consideration and possible action to approve the third amendment to the
agreement between the City of Rancho Palos Verdes and Hardy & Harper, Inc.
for Public Works maintenance of streets and rights-of-way. (Larvenz)
Recommendation:
(1) Approve the Third Amendment to the Agreement; and,
(2) Authorize the Mayor and City Clerk to execute the agreement with Hardy &
Harper, Inc. for public works maintenance of streets and rights-of-way, and
extend the term of the agreement to June 30, 2018.
V. Consideration and possible action regarding the April 2017 Cash
Balances/Monthly Treasurer’s Report. (Lin)
Recommendation:
Receive and file the April 2017 Cash Balances/Monthly
Treasurer’s Report.
W. Consideration and possible action to approve the second amendment to the
agreement between the City of Rancho Palos Verdes and Hardy & Harper, Inc.,
for Palos Verdes Drive South Landslide Road Maintenance. (Dragoo)
Recommendation:
(1) Approve the Second Amendment to the Agreement; and,
(2) Authorize the Mayor and City Clerk to execute the Second Amendment to the
Agreement with Hardy & Harper Inc., for Palos Verdes Drive South Landslide
Road Maintenance extending the term of the agreement to June 30, 2017,
subject to approval as to form by the City Attorney.
X. Consideration and possible action regarding a claim for defamation and libel
against the City by claimant, Michael Fantore. (Colborn)
Recommendation:
Reject the claim and direct Staff to notify the claimant.
Y. Consideration and possible action regarding an Application for Leave to Present
Late Claim by claimant, Michael Fantore. (Colborn)
Recommendation:
Deny the application and direct Staff to notify the claimant.
PUBLIC HEARINGS:
1. Considerations and possible action to conduct a public hearing to adopt the
Fiscal Year 17-18 Budget. (Kaufman) (15 mins.)
Recommendation:
(1) Continue the public hearing opened on June 6, 2017 and,
(2) Adopt Resolution No. 2017-___, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES APPROVING A BUDGET
APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL
IMPROVEMENT BUDGET FOR FISCAL YEAR 2017-2018
2. Consideration and possible action to adopt an adjustment to the existing annual
sewer service charge for the sewer system of the Abalone Cove Landslide
Abatement District (ACLAD) (Dragoo) (5 mins.)
Recommendation:
(1) Conduct the public hearing on the proposed levy of the
annual FY17-18 sewer service charge for the ACLAD sewer system; and, (2)
Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES APPROVING A REPORT IN
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 6 of 9
CONNECTION WITH THE SEWER SERVICE CHARGE ESTABLISHED
PURSUANT TO CHAPTER 13.06 OF THE RANCHO PALOS VERDES
MUNICIPAL CODE, DETERMINING THE AMOUNT OF SUCH CHARGE FOR
FISCAL YEAR 2017-18, AND ORDERING THAT SUCH CHARGE BE
COLLECTED ON THE TAX ROLL
3. Consideration and possible action to consider an appeal of the Planning
Commission’s approval of a Grading Permit and Site Plan Review for the
demolition of an existing residence and construction of a new 7,199-square-foot
split-level residence at 5375 Rolling Ridge Road (Case No. ZON2016-00176).
(Silva) (20 mins.)
Recommendation:
Adopt Resolution No. 2017-___, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES UPHOLDING
THE PLANNING COMMISSION’S APPROVAL OF A GRADING PERMIT AND
SITE PLAN REVIEW FOR THE DEMOLITION OF AN EXISTING RESIDENCE
AND CONSTRUCTION OF A NEW 7,199-SQUARE-FOOT SPLIT-LEVEL
RESIDENCE WITH A MODIFICATION TO CONDITION NO. 29, AS IT
RELATES TO FOLIAGE TRIMMING AND MAINTENANCE AT 5375 ROLLING
RIDGE ROAD (CASE NO. ZON2016-00176).
4. Consideration and possible action to adopt by reference more restrictive building
standards of Los Angeles County Fire Protection District Ordinance No. 2017-
0003 within the jurisdictional boundaries of the City. (Christman) (5 mins)
Recommendation:
Continue the public hearing and bring this matter back to a
date uncertain to allow additional time to research questions asked by the City
Council at its June 6, 2017, meeting.
REGULAR BUSINESS:
5. Consideration and possible action to resume the City’s Peafowl Trapping
Program for 2017. (Peterson) (10 mins.)
Recommendation:
(1) Receive and file a final summary report on the 2016
Peafowl Trapping Program; and, (2) Review the 2017 Peafowl Census Report,
and direct Staff to resume the humane trapping and relocation of up to 150
peafowl for 2017.
6. Consideration and possible action to initiate code amendment proceedings to
Section 17.76.050 of Title 17 (Sign Permit) of the City’s Municipal Code to
address Code inconsistencies and clarify permit regulations. (Anaya) (15 mins.)
Recommendation:
Initiate code amendment proceedings to clarify Section
17.76.050 of Title 17 (Sign Permit) of the Rancho Palos Verdes Municipal Code
to address Code inconsistencies and clarify permit regulations.
7. Consideration and possible action to receive and file the successor
Memorandum of Understanding between the City and the Rancho Palos Verdes
Employee Association (RPVEA), and effect compensation and benefit changes
for Management, Confidential and Part-Time employees. (Yap) (20 mins.)
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 7 of 9
Recommendation:
(1) Receive and file the executed tentative Memorandum of
Understanding (MOU) between the City of Rancho Palos Verdes (City) and the
Rancho Palos Verdes Employee Association (RPVEA), for the period of July 1,
2017, through June 30, 2020 (RPVEA MOU 2017-2020) and the related draft
resolutions. (2) Continue this matter to July 18, 2017, to consider the adoption of
the draft resolutions, in accordance with the provisions of the City’s OPEN Policy.
8. Consideration and possible action to receive and file a status report on the Civic
Center Master Plan process (Fox/Waters) (20 mins.)
Recommendation:
Receive and file a status report on the Civic Center Master
Plan process.
FUTURE AGENDA ITEMS: (5 mins)
(This section of the agenda is designated for
individual Council Members to request that an item be placed on a future City Council
meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins)
(This section of the agenda is designated
for oral reports from Council Members, as elected officials of the City, to report action
taken at intergovernmental organizations, committee, or association meetings. Council
Members are required to provide a brief oral report on their attendance at any meetings
where City funds have been expended. Detailed reports should be made in writing and
will be posted on the City’s website.)
ADJOURNMENT:
Adjourn to 5:30 P.M. on July 5, 2017 for a Closed Session meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Public Employee Performance Evaluation
G.C. 54957(b)
Personnel
Title: City Manager
We highly encourage written materials regarding City Council Agenda items be submitted no later than
4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review
and consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the
City’s website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 8 of 9
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940
Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you
require a disability-related modification or accommodation to attend or participate in this meeting,
including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours
prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard
during regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from
10:00 A.M. until dusk.
You can also view the agenda and staff reports at the City’s website www.rpvca.gov
City Council Agenda
June 20, 2017
Adjourned Regular Meeting
Page 9 of 9
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Emily Colborn, declare as follows:
That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby
affirm that a copy of the agenda for the Adjourned Regular Meeting of the City
Council for June 20, 2017 and the Special Meeting Agenda (Interviews) for June
20, 2017, was conspicuously posted on the City Hall Bulletin Board, located at
30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and
date indicated below.
Time: 6 P. 4,
Dated: June 13, 2017
Ilk
AriaV
Ci , Clerk
W:\01 City Clerk\2017 CITY COUNCIL AGENDAS\Afridavits of Posting\20170620 Affidavit of Posting CC Agenda.doc
30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www.palosverdes.com/rpv