CC AGD 20170606AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JUNE 6, 2017
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
"REMOTE LOCATION:
Councilman Misetich
Hyatt Regency North Houston
425 North Sam Houston Parkway East, Houston, TX 77060
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a
matter will be heard, especially since agenda items are often re -ordered during a
meeting and may be discussed at any time.
NEXT RESOLUTION NO. 2017- 27
NEXT ORDINANCE NO. 597
6:00 P.M. — CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS
CALL TO ORDER:
ROLL CALL:
CLOSED SESSION ITEMS ANNOUNCED:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items ON the Closed Session.)
RECESS TO CLOSED SESSION:
7:00 P.M. — RECONVENE TO REGULAR SESSION
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
MAYOR'S ANNOUNCEMENTS:
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
City Council Agenda
June 6, 2017
Regular Meeting
Page 1 of 8
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
(This section of the agenda is for audience comments for items NOT on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR: (15 mins)
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be
given by all Council Members after the reading of the title.
B. Approval of Minutes (Takaoka/Colborn)
Recommendation: Approve the Minutes of the May 16, 2017 Special City
Council meeting (Civic Center Committee Interviews).
C. Register of Demands (Cullen)
Recommendation: ADOPT RESOLUTION NO. 2017-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
D. Consideration and possible action to oppose Senate Constitutional Amendment
No. 6 regarding the voter threshold for transportation funding. (Fox)
Recommendation: Authorize the Mayor to sign a letter to Senator Wiener in
opposition to Senate Constitutional Amendment No. 6 (SCA 6) regarding the
voter threshold for transportation funding.
E. Consideration and possible action to oppose Senate Bill No. 231 regarding local
government storm drain fees (Fox)
Recommendation: Authorize the Mayor to sign a letter to Senator Hertzberg in
opposition to Senate Bill No. 231 (SB 231) regarding local government storm
drain fees.
F. Consideration and possible action regarding a claim against the City filed by
Stephanie Sokol. (Colborn)
Recommendation: Reject the claim and direct Staff to notify the claimant.
G. Consideration and possible action regarding a claim against the City filed by Lyric
Kaplan. (Colborn)
Recommendation: Reject the claim and direct Staff to notify the claimant.
H. Consideration and possible action to award a construction contract for the Storm
Drain Deficiency Improvement Project FY 16-17, Project No. 021817, and award
City Council Agenda
June 6, 2017
Regular Meeting
Page 2 of 8
a construction services agreement to Colich & Sons L.P. for $1,970,451. A
construction management award will be presented to council separately. (Chan)
Recommendation: 1) Approve the plans and specifications for the Storm Drain
Deficiency Improvement Project FY 16-17, Project No. 021817; 2) Award a
construction contract to Colich & Sons L.P. in the amount of $1,791,319; 3)
Authorize Staff to utilize an additional 10% ($179,132) for project contingency for
a total construction authorization of $1,970,451; and 4) Authorize the Mayor and
City Clerk to execute the Construction Services Agreements; subject to approval
as to form by the City Attorney.
Consideration and possible action to increase the contract amount and modify
the scope of work to an existing design contract with Sunbeam Consulting for the
design of the Residential Streets Rehabilitation Project Cycle 1, Year 7, Area 7 to
include the northern portion of Crest Road East and add construction oversight
services for all of Area 7. (Chan)
Recommendation: Authorize an increase of $150,245.80 to the contract for the
FY16-17 design for the residential street rehabilitation project with Sunbeam
Consulting with a not -to -exceed total contract amount of $429,358.30 to include
Crest Road East design and construction oversight services.
Consideration and possible action to approve a revised resolution authorizing the
Director of Public Works as signature authority for the Proposition 84 grant.
(Eder)
Recommendation: ADOPT RESOLUTION NO. 2017-_, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES
AUTHORIZING ENTERING INTO A FUNDING AGREEMENT WITH THE
STATE WATER RESOURCES CONTROL BOARD AND AUTHORIZING AND
DESIGNATING A REPRESENTATIVE FOR THE SANTA MONICA BAY CATCH
BASIN INSERT PROJECT
K. Consideration and possible action to award a construction contract for the
Miraleste Drive Arterial Street Rehabilitation Project, Project No. 002912, and
appropriation of funds to complete the project. (Eder)
Recommendation: 1) Approve the plans and specifications for the Miraleste
Drive Arterial Street Rehabilitation Project, Project No. 002912; 2) Award a
construction contract to Excel Paving Company in the amount of $1,624,411.98;
3) Award a Professional Services Agreement to Atkins North America, Inc. for
Construction Management and Inspection Services in the amount of $88,477; 4)
Authorize Staff to utilize an additional 10% ($162,441) for project contingency for
a total construction authorization of $1,875,329.98; and 5) Authorize the Mayor
and City Clerk to execute the Construction and Professional Services
Agreements, subject to approval as to form by the City Attorney.
L. Consideration and possible action to revise and approve the Recreation and
Parks Department Records Retention Schedule. (Cloke)
Recommendation: Revise and approve Recreation and Parks Department
Records Retention Schedule.
City Council Agenda
June 6, 2017
Regular Meeting
Page 3 of 8
M. Consideration and possible action to approve an agreement with Genesis Works
to provide facilitation services to assist the community in formulating a solution
for the Portuguese Bend landslide. (Yap)
Recommendation: Approve an agreement with Genesis Works to provide
facilitation services to assist the community in developing a solution for the
Portuguese Bend landslide.
N. Consideration and possible action to approve the Draft Emergency Preparedness
Committee (EPC) FY17-18 Work Plan (Bonano)
Recommendation: Approve the proposed Draft FY17-18 City of Rancho Palos
Verdes Emergency Preparedness Committee (EPC) Work Plan for inclusion in
the FY17-18 City Budget.
O. Consideration and possible action to award a construction contract for the
Eastview Park Improvements and Dog Park Project. (Dragoo)
Recommendation: 1) Approve the plans and project specifications for the
Eastview Park Improvements and Dog Park Project; 2) Award a Public Works
Agreement for Construction of the Eastview Park Improvements and Dog Park
Project to Horizons Construction, Inc. for a not -to -exceed amount of $287,200 for
construction services; 3) Approve an additional $65,920 for this project budget
which includes authorization for Staff to use an additional 10% ($28,720) for
project contingency; and 4) Authorize the Mayor and City Clerk to execute the
agreement.
P. Consideration and possible action to review the current status of Border Issues.
(Fox)
Recommendation: Receive and file the first biannual report on the status of
Border Issues for 2017.
Q. Consideration and possible action to enter into a Professional Services
Agreement with Arborgate Consulting, Inc., for View Restoration and Code
Enforcement arboriculture services on an as -needed basis. (Alvarez)
Recommendation: Approve a new two-year Professional Services Agreement
with the City's existing View Restoration Arborist, Mr. Greg Applegate of
Arborgate Consulting, Inc., to continue to provide arboriculture services on an as -
needed basis to the City until June 30, 2019, and give the City Manager authority
to approve an extension of the agreement for one additional year.
R. Consideration and possible action to approve the Sheriff's Law Enforcement
Agreement and Deployment Survey. (Ruiz)
Recommendation: Authorize the City Manager to sign the FY17-18 Law
Enforcement Services Agreement for the Peninsula Region (Rancho Palos
Verdes, Rolling Hills, and Rolling Hills Estates); and the FY17-18 Rancho Palos
Verdes Deployment Survey with the Los Angeles County Sheriff's Department.
S. Consideration and possible action to reclassify the Administrative Assistant in the
Community Development Department to an Administrative Analyst. (Mihranian)
City Council Agenda
June 6, 2017
Regular Meeting
Page 4 of 8
Recommendation: Approve the reclassification of the Administrative Assistant in
the Community Development Department to an Administrative Analyst 1/11.
T. Consideration and possible action to award On -Call professional service
contracts for Project Management and/or Design Services to: Atkins North
America, Inc., BOA Architecture, BOA Government Services, California
Watershed Engineering Corporation, Griffin Structures, Inc., KOA Corporation,
KPFF Consulting Engineers, Michael Baker International, Inc., Owen Group, Inc.,
PENCO Engineering, Inc., PSOMAS, and Rigg Consulting. (Flannigan)
Recommendation: 1) Consider awarding contracts for On -Call professional
services for Project Management and/or Design Services to: Atkins North
America, Inc., BOA Architecture, BOA Government Services, California
Watershed Engineering Corporation, Griffin Structures, Inc., KOA Corporation,
KPFF Consulting Engineers, Michael Baker International, Inc., Owen Group, Inc.,
PENCO Engineering, Inc., PSOMAS, and Rigg Consulting; 2) Authorize the
expenditure of up to $20,000 annually to Rigg Consulting in FY17-18, FY18-197
FY19-20, FY20-21 and FY21-22; 3) Authorize the expenditure of up to $60,000
annually to BOA Architecture, BOA Government Services, Griffin Structures, and
PSOMAS in FY17-18, FY18-19, FY19-20, FY20-21 and FY21-22 with a not -to -
exceed amount of $25,000 for any single project; 4) Authorize the expenditure of
up to $80,000 annually to California Watershed Engineering Corporation, KPFF
Consulting Engineers, and Owen Group, Inc. in FY17-18, FY18-19, FY19-20,
FY20-21 and FY21-22 with a not -to -exceed amount of $25,000 for any single
project; 5) Authorize the expenditure of up to $100,000 annually to Atkins North
America, Inc., KOA Corporation, Michael Baker International, Inc., and PENCO
Engineering, Inc. in FY17-18, FY18-19, FY19-20, FY20-21 and FY21-22 with a
not -to -exceed amount of $25,000 for any single project; and 6) Authorize the
Mayor and City Clerk to execute the agreements, subject to approval as to form
by the City Attorney.
U. Consideration and possible action to award a construction contract for the Lower
Hesse Park Improvements Project. (Dragoo)
Recommendation: 1) Approve the plans and project specifications on file in the
Public Works Department for the Lower Hesse Park Improvements Project; 2)
Award a construction contract to Pub Construction, Inc. for the not -to -exceed
amount of $679,664 for construction services related to the Lower Hesse Park
Improvements Project; 3) Authorize Staff to use an additional 10% ($67,966) for
project contingency; and 4) Authorize the Mayor and City Clerk to execute the
agreement.
PUBLIC HEARINGS:
1. Consideration and possible action regarding the Fiscal Year 17-18 Draft Budget
and Capital Improvement Program including discussion and possible direction
regarding all City revenues and expenditures. (Kaufman) (20 mins.)
Recommendation: 1) Receive Staff presentation of FY17-18 Preliminary Budget
and Capital Improvement Program; 2) Determine that the utility users' tax (UUT)
City Council Agenda
June 6, 2017
Regular Meeting
Page 5 of 8
rate of 3% continues to be necessary revenue source for the City's operating and
capital improvements, and that the current rate of 3% should be maintained; and
3) Continue public hearing to June 20, 2017.
2. Consideration and possible action to hear and approve the performance audit
results of EDCO Disposal Corporation for calendar years 2014, 2015 and 2016.
(Ramezani) (10 mins.)
Recommendation: Approve the results of the performance audit of the City's
exclusive residential solid waste hauler EDCO Disposal Corporation (EDCO) for
calendar years 2014, 2015 and 2016.
3. Consideration and possible recommendation to approve EDCO's Residential
Solid Waste and Recycling rate increase request for FY 17-18 (Ramezani) (10
mins.)
Recommendation: 1) Review and approve EDCO's Residential Solid Waste and
Recycling rate increase request of 2.93% for FY 17-18.
REGULAR BUSINESS:
4. Consideration and possible action to review and file the draft 2018 Five -Year
Financial Model (2018 Model). (Kaufman) (15 mins.)
Recommendation: Receive and file the draft 2018 Five -Year Financial Model
(2018 Model).
5. Consideration and possible action to introduce an ordinance amending Rancho
Palos Verdes Municipal Code Sections 15.20.040 (Exceptions), 15.20.050
(Landslide Mitigation Measures Required) and 15.20.060 (Application) to
establish Landslide Moratorium Exception Category "U" for residential
development on 48 Cinnamon Lane (ZON2017-00157). (Kim) (30 mins.)
Recommendation: INTRODUCTION AND FIRST READING OF ORDINANCE
NO. , AN ORDINANCE AMENDING SECTIONS 15.20.040, 15.20.050 AND
15.20.060 OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO
ESTABLISH LANDSLIDE MORATORIUM EXCEPTION CATEGORY "U" TO
ALLOW RESIDENTIAL DEVELOPMENT ON 48 CINNAMON LANE TO PERMIT
IMPLEMENTATION OF THE TERMS OF A CERTAIN SETTLEMENT
AGREEMENT (CASE NO. ZON 2017-00157).
6. Consideration and possible action to initiate code amendment proceedings to
Chapter 17.48 of Title 17 (Lots, Setbacks, Open Space Area and Building Height)
of the City's Municipal Code in order to address Code inconsistencies and clarify
development regulations. (Silva) (20 mins.)
Recommendation: Initiate code amendment proceedings to clarify certain
sections of Chapter 17.48 of Title 17 (Lots, Setbacks, Open Space Area and
Building Height) of the Rancho Palos Verdes Municipal Code in order to address
Code inconsistencies and clarify development regulations.
City Council Agenda
June 6, 2017
Regular Meeting
Page 6 of 8
7. Consideration and possible action to introduce the proposed ordinance ratifying
and adopting the Los Angeles County Fire Protection District Fire Code along
with its more restrictive building standards (Christman) (15 mins.)
Recommendation: INTRODUCTION AND FIRST READING OF ORDINANCE
NO. , AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES
ADOPTING BY REFERENCE TITLE 32, ENTITLED "FIRE CODE," OF THE LOS
ANGELES COUNTY CODE FOR THE CONSOLIDATED FIRE PROTECTION
DISTRICT OF LOS ANGELES COUNTY, WHICH IN TURN ADOPTS BY
REFERENCE, WITH CERTAIN CHANGES AND AMENDMENTS, THE 2016
EDITION OF THE CALIFORNIA FIRE CODE AND THE 2015 EDITION OF THE
INTERNATIONAL FIRE CODE, AND RATIFYING THE MORE RESTRICTIVE
BUILDING STANDARDS CONTAINED IN TITLE 32, AND DELEGATING
ENFORCEMENT OF THE FIRE CODE IN THE CITY TO THE FIRE CHIEF
8. Consideration and possible action regarding the possible annexation of three (3)
properties on Rue Le Charlene in San Pedro. (Fox) (10 mins.)
Recommendation: 1) Receive and file Staff report regarding procedure to
annex three (3) properties from San Pedro; and, 2) Provide direction to Staff and
the applicants, as appropriate.
9. Consideration and possible action to reconsider cancellation of July 18, 2017,
City Council meeting.
Recommendation: Reinstate the previously cancelled July 18, 2017 City
Council meeting.
FUTURE AGENDA ITEMS: (5 mins) (This section of the agenda is designated for
individual Council Members to request that an item be placed on a future City Council
meeting agenda.)
CITY COUNCIL ORAL REPORTS: (10 mins) (This section of the agenda is designated
for oral reports from Council Members, as elected officials of the City, to report action
taken at intergovernmental organizations, committee, or association meetings. Council
Members are required to provide a brief oral report on their attendance at any meetings
where City funds have been expended. Detailed reports should be made in writing and
will be posted on the City's website.)
ADJOURNMENT: Adjourn to 5:30 P.M. on June 20, 2017 for an Adjourned Regular
City Council Closed Session meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
City Council Agenda
June 6, 2017
Regular Meeting
Page 7 of 8
GC 54956.9(d)(1)
A closed session will be held, pursuant to Government Code §54956.9(d)(1), to confer
with legal counsel regarding existing litigation to which the City is a party. The titles of
such litigation are as follows:
Name of Case: Sharon Loveys vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BS166493
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BS160652
Name of Case: Sharon Loveys, et al. vs. City of Rancho Palos Verdes, et al., Los
Angeles Superior Court. Case No. BC629637
We highly encourage written materials regarding City Council Agenda items be submitted no later than
4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review
and consider the issues raised prior to making decisions at the Council meeting. It is difficult for Council
Members to carefully review materials submitted after that deadline or at the meeting.
Written materials, including emails, submitted to the City are public records and may be posted on the
City's website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item. Materials related to an
item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter of the lobby of the City Hall Administration Building at 30940
Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you
require a disability -related modification or accommodation to attend or participate in this meeting,
including auxiliary aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours
prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday — Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard
during regular business hours: Monday — Friday from 9:00 A.M. until dusk; Saturday and Sunday from
10:00 A.M. until dusk.
You can also view the agenda and staff reports at the City's website www.rpvca.gov
City Council Agenda
June 6, 2017
Regular Meeting
Page 8 of 8
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )SS
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AFFIDAVIT OF AGENDA POSTING
I, Emily Colborn, declare as follows:
That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby
affirm that a copy of the agendas for the Regular Meeting of the City Council;
Successor Agency for the Redevelopment Agency and the Improvement Authority
for June 6, 2017, were conspicuously posted on the City Hall Bulletin Board,
located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the
time and date indicated below.
Time: 150 P. H.
Dated: May 30, 2017
W:101 City Clerk\2017 CITY COUNCIL AGENDAS\Affidavits of Posting\20170606 Affidavit of Posting Reg Agendas CC SA and IA.doc
30940 Hawthorne Boulevard / Rancho Palos Verdes, CA 90275-5391 / (310) 377-0360 / Fax (310) 544-5291
www.palosverdes.com/rpv