CC AGD 20170516 ADJ
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 16, 2017
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_______________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter will
be heard, especially since agenda items are often re-ordered during a meeting and
may be discussed at any time.
NEXT RESOLUTION NO. 2017- 19
NEXT ORDINANCE NO. 597
5:30 P.M. – CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS
CALL TO ORDER:
ROLL CALL:
CLOSED SESSION ITEMS ANNOUNCED:
PUBLIC COMMENTS:
ON
(This section of the agenda is for audience comments for items the Closed Session.)
RECESS TO CLOSED SESSION:
6:00 P.M. – RECONVENE TO SPECIAL CITY COUNCIL MEETING – INTERVIEWS
(See separate agenda – Civic Center Advisory Committee Interviews)
RECONVENE TO CLOSED SESSION OR STUDY SESSION:
STUDY SESSION:
The primary purpose of the Study Session is to provide an opportunity for the Council
members to interact freely and informally, ask questions and discuss policy items that are
listed on the agenda for that specific Study Session. The City Council will also provide
direction to Staff regarding upcoming agenda items and tentative agendas, including
prioritization of agenda items that are listed on the agenda for that specific study session. No
action shall be taken during any Study Session unless the agenda so provides.
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
(Based on Section 6.1(f), the Mayor proposes that Public Comments on items
listed on the Study Session portion of the Agenda be consolidated so that each speaker has
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 1 of 7
one-minute
one opportunity to comment on all of the items listed on the Agenda for the
Study Session.)
DISCUSSION TOPICS:
SS1. Review of Tentative Agendas and 2014 City Council Goals and Priorities
Recommendation:
Receive and file the Tentative Agendas and 2014 City Council
Goals and Priorities.
7:00 P.M. – RECONVENE TO REGULAR SESSION
ROLL CALL:
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
Public Works Week Announcement
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on the agenda.)
CITY MANAGER REPORT:
CONSENT CALENDAR:
(15 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given by
all Council Members after the reading of the title.
B. Approval of Minutes (Takaoka/Colborn)
Recommendation:
Approve the Minutes of the April 4, 2017 Adjourned Regular
Meeting (Interviews); Minutes of the April 18, 2017 Adjourned Regular Meeting;
Minutes of the May 2, 2017 Adjourned Regular Meeting (Interviews); Minutes of the
May 2, 2017 Adjourned Regular Meeting.
C. Register of Demands (Cullen)
Recommendation:
1) Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN
CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME
ARE TO BE PAID. (Check Date: 04/21/2017)
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 2 of 7
2) Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
(Check Date: 05/05/2017)
D. Consideration and possible action to take a position opposing Assembly Bill No. 1479
regarding public records act requests (Fox)
Recommendation:
Authorize the Mayor to sign a letter in opposition to Assembly Bill
No. 1479 (AB 1479) regarding public records act requests.
E. Consideration and possible action to award a Construction Contract for the Phase 1
Coastal Bluff-Top Fence Replacement Project at Lower Point Vincente. (Larvenz)
Recommendation:
1) Approve the plans and specifications for the removal and
construction of approximately 1600 linear feet of bluff-top fencing at Lower Point
Vincente; 2) Award a Construction Contract to Harris Steel Fence Co., Inc. in the
amount of $104,562, for Phase 1 of the Coastal Bluff-Top Fencing Project, at Lower
Point Vicente; 3) Authorize the Interim Director of Public Works to approve an
expenditure of a construction contingency, if necessary, not to exceed 10% of the
contract amount or $10,456 for change orders and other unforeseen construction work
that may be required to complete the project for a total authorization of $115,018; and
4) Authorize the Mayor and City Clerk to execute a Construction Agreement with
Harris Steel Fence Co., Inc.
F. Consideration and possible action to accept Gifts for Parks donations. (Hirsch)
Recommendation:
Accept Gifts for Parks donations and direct Staff to prepare donor
letters of appreciation for the Mayor’s signature.
G. Consideration and possible action to take a position opposing the Proposition 64
(Adult Use of Marijuana Act) Trailer Bill (Fox)
Recommendation:
Authorize the Mayor to sign letters in opposition to the Proposition
64 (Adult Use of Marijuana Act) Trailer Bill.
H. Consideration and possible action to authorize the City Manager to approve an
increase to the current Bay Alarm Company purchase order from $25,000 to $34,400
for FY16-17. (Larvenz)
Recommendation:
Authorize City Manager to approve an increase to the current Bay
Alarm Company purchase order from $25,000 to $34,400 for FY16-17.
I. Consideration and possible action to accept the Parkland Dedication (Quimby) Fee for
Vesting Final Parcel Map No. 73817. (Seeraty)
Recommendation:
Accept the Parkland Dedication (Quimby) Fee for Vesting Final
Parcel Map No. 73817 in the amount of $39,200 (Case No. SUB2015-00001).
J. Consideration and possible action to adopt resolutions pertaining to the City’s
November 7, 2017, General Municipal Election (Colborn)
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 3 of 7
Recommendation:
1) Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, CALLING
FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS
REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES; 2) Adopt Resolution No. 2017-__, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7, 2017, WITH THE SCHOOL
DISTRICT AND LIBRARY DISTRICT ELECTIONS TO BE HELD ON THE DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; and, 3) Adopt
Resolution No. 2017-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, CALIFORNIA, ADOPTING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES’
STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 7, 2017.
K. Consideration and possible action to revise and approve the Public Works Department
Records Retention Schedule. (Cloke)
Recommendation:
Revise and approve Public Works Department Records Retention
Schedule.
L. Consideration and possible action to authorize the City Clerk to file a Notice of
Completion for the Residential Street Rehabilitation Project (Phase II – Slurry Seal) for
Areas 2 and 6 (FY14-15). (Chan)
Recommendation:
1) Accept the project as complete; 2) Authorize the City Clerk to
file a Notice of Completion for the project with the Los Angeles County Recorder; and,
3) If no claims are filed within 35 days after recordation and the contractor has posted
an acceptable warranty bond, authorize the Interim Director of Public Works to release
the 5% construction retention payment to VSS International, Inc. and send a notice to
the surety company to exonerate the Payment and Performance Bond.
M. Consideration and possible action to award a construction agreement to EBS General
Engineering Inc, for the construction of the annual sidewalk repair and replacement
program project, and to enter into an agreement for professional services to Sunbeam
Consulting for inspection services. (Dragoo)
Recommendation:
1) Approve the project specifications on file in the Public Works
Department for the Sidewalk Repair and Replacement Program FY16-17; 2) Award a
Public Works Agreement for Construction to EBS General Engineering, Inc. for a not-
to-exceed amount of $183,548 for construction services related to the Sidewalk Repair
and Replacement Program FY16-17; 3) Award a Professional Services Agreement to
Sunbeam Consulting for Construction Management and Inspection services in the
amount of $29,280; 4) Authorize Staff to use an additional 10% ($18,350) for a
construction contingency; and, 5) Authorize the Mayor and City Clerk to execute the
Professional Services Agreement, subject to approval as to form by the City Attorney.
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 4 of 7
N. Consideration and possible action regarding the March 2017 Cash Balances/Monthly
Treasurer’s Report (Lin)
Recommendation:
Receive and file the March 2017 Cash Balances/Monthly
Treasurer’s Report.
O. Consideration and possible action to approve a Use Restriction and Covenant against
certain Palos Verdes Nature Preserve properties that were fully or partially acquired
utilizing Proposition A grant funds. (Ramezani)
Recommendation:
Authorize the Director of Public Works to execute and deliver to
the Los Angeles Regional Park and Open Space District for recordation a deed
restriction in the form of a Use Restriction and Covenant on open space properties
within the Palos Verdes Nature Preserve that were fully or partially acquired utilizing
Proposition A Grant Funds, as required by the grant conditions and as approved by
the District’s legal counsel and the City Attorney.
P. Consideration and possible action to initiate proceedings for the annual levy and
assessments of the existing Citywide Landscaping and Lighting Maintenance District
(LLMD). (Gibson)
Recommendation:
1) Adopt Resolution No. 2017-___, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES INITIATING
PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR
FISCAL YEAR 2017-18 AND ORDERING THE PREPARATION OF AN ENGINEER'S
REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART
2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE; 2)
Adopt Resolution No. 2017-___, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES APPROVING THE ENGINEER'S REPORT IN
CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR
FISCAL YEAR 2017-18; and, 3) Adopt Resolution No. 2017-___, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR
2017-18 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART
2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND
APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO
Q. Consideration and possible action to approve clarifications for the formation of an Ad
Hoc Preserve Committee. (Lozano)
Recommendation:
Approve the proposed clarifications for the formation of the Ad
Hoc Preserve Committee.
R. Consideration and possible action regarding a First Amendment to the Memorandum
of Understanding (MOU) with the Rancho Palos Verdes Employee Association
(RPVEA) (Yap)
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 5 of 7
Recommendation:
1) Adopt Resolution No. 2017-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, APPROVING AND ADOPTING THE FIRST
AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF RANCHO PALOS VERDES AND THE RANCHO PALOS VERDES
EMPLOYEE ASSOCIATION; 2) Adopt Resolution No. 2017-___, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND ADOPTING A
REVISED THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE,
CONFIDENTIAL, MANAGEMENT AND PART-TIME CLASSIFICATIONS; AND
RESCINDING RESOLUTION NO. 2016-27; and, 3) Waive the provision in
Administrative Instruction No. 2-20 related to placing items on two City Council
meeting agendas.
S. Consideration and possible action regarding a claim against the City by Michael
Fantore. (Aleshire)
Recommendation:
Reject the claim and direct Staff to notify the claimant.
T. Consideration and possible action to adopt a resolution to amend the City’s bail
schedule to include overnight camping (Yap)
Recommendation:
RESOLUTION NO. 2017-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES REVISING THE BAIL
SCHEDULE FOR CERTAIN OFFENSES.
U. Consideration and possible action to award a construction contract for the Storm Drain
Point Repair Project, Project No. 019816, and appropriation of funds to complete the
project. (Eder)
Recommendation:
1) Approve the plans and specifications for the Storm Drain Point
Repair Project, Project No. 019816; 2) Award a construction contract to G. B. Cooke,
Inc. in the amount of $1,898,730; 3) Award a Professional Services Agreement to
Interwest Consulting Group for Construction Management and Inspection Services in
the amount of $35,000; 4) Authorize Staff to utilize an additional 10% ($189,870) for
project contingency for a total construction authorization of $2,123,600; and,
5) Authorize the Mayor and City Clerk to execute the Construction and Professional
Services Agreements; subject to approval as to form by the City Attorney.
V. Consideration and possible action to authorize purchase contracts with National Auto
Fleet Group in the amount of $100,000 for the purchase of 3 additional fleet vehicles
and an additional $7,500 for light bars. (Kim)
Recommendation:
1) Authorize a purchase contract with National Auto Fleet Group
in the amount of $100,000 for the purchase of one 2017 Toyota Prius V and one 2017
Toyota RAV4 Hybrid XLE AWD for the Community Development Department, and one
2017 Chevrolet Colorado 4WD for the Recreation and Parks Department; and,
2) Authorize $7,500 to purchase and install roof mounted light bars on the 3 new fleet
vehicles.
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 6 of 7
REGULAR BUSINESS:
1. Consideration and possible action to receive an update regarding parking and
circulation in the Del Cerro Park area. (Jules) (20 mins.)
Recommendation:
Receive and file the Del Cerro Park parking issues update.
2. Consideration and possible action to receive a project update on the Lower Hesse
Park Improvements. (Dragoo) (20 mins.)
Recommendation:
Receive an update regarding the final design plans and
specifications for the Lower Hesse Park Improvement Project.
3. Consideration and possible action regarding the FY16-17 General Fund Year-end and
FY17-18 Preliminary Budget and estimated fund balances. (Kaufman) (2 hours.)
Recommendation:
1) Review and approve recommended FY16-17 Year-end
estimates; 2) Review and approve recommended changes to the Preliminary FY17-18
Budget; and, 3) Determine that the utility users’ tax (UUT) rate of 3% continues to be
necessary revenue source for the City’s operating and capital improvements, and that
the current rate of 3% should be maintained.
FUTURE AGENDA ITEMS: (5 mins)
(This section of the
agenda is designated for individual
Council Members to request that an item be placed on a future City Council meeting agenda.)
CITY COUNCIL ORAL REPORTS:
(10 mins)
(This section of the agenda is designated for oral
reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are required
to provide a brief oral report on their attendance at any meetings where City funds have been
expended. Detailed reports should be made in writing and will be posted on the City’s website.)
ADJOURNMENT:
Adjourn to 6:00 P.M. on June 6, 2017 for a Closed Session meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
CONFERENCE WITH LABOR NEGOTIATORS
G.C. 54957.6
Agency designated representatives: Colin Tanner and Doug Willmore
Employee organization: Rancho Palos Verdes Employees Association.
POTENTIAL LITIGATION AGAINST THE CITY:
GC 54956.9(d)(2) and (e)(1)
A point has been reached where, in the opinion of the legislative body of the local agency on
the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency.
City Council Agenda
May 16, 2017
Adjourned Regular Meeting
Page 7 of 7
CITY OF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF RANCHO PALOS VERDES)
AFFIDAVIT OF AGENDA POSTING
I, Emily Colborn, declare as follows:
That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby
affirm that a copy of the agenda for the Adjourned Regular Meeting of the City
Council for May 16, 2017, was conspicuously posted on the City Hall Bulletin
Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California,
at the time and date indicated below.
Time: 2p.ri •
Dated: May 9, 2017
111
Aahhi
Clerk
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