RPVCCA_CC_SR_2015_02_17_I_PVIC_Museum_RedesignCITYOF
MEMORANDUM
lLiRANCHO
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CORY LINDER, DIRECTOR, RECREATION AND PARK
DATE: FEBRUARY 17, 2015
SUBJECT: POINT VICENTE INTERPRETIVE CENTER PHASE II
MUSEUM REDESIGN- PROFESSIONAL SERVICES
AGREEMENT-STORYLINE STUDIO
REVIEWED: CAROLYNN PETRO, ACTING CITY MANAGER
Project Manager: Daniel Trautner, Recreation Services Manager
RECOMMENDATION
1. Adopt Resolution No. 2015-_, a resolution of the City Council of the City of Rancho
Palos Verdes, amending Resolution No. 2014-41, the Budget Appropriation for FY
2014-15, allocating funds to produce a final concept plan for a redesign of the Point
Vicente Interpretive Center (PVIC) Museum Exhibits "Phase II" from the City's
Donor Restricted Contribution Fund; and,
2. Authorize the Mayor and City Clerk to execute the Professional Services Agreement
(PSA) with Storyline Studio to complete a final concept plan for a redesign of the
PVIC Museum Exhibits "Phase II" for an amount not to exceed $24,000.
BACKGROUND
When the PVIC reopened in 2007, funds were not available to complete all of the
desired exhibits. At that time, the Los Serenos de Point Vicente Docents (Docents)
committed to raising funds in support of completing the exhibits. The completion of the
museum exhibits was named "Phase II" by the Docents and City. In April 2009, the
Docents transferred $271,000 to the City strictly for completing the "Phase II" Exhibits.
These funds have been placed in a Donor Restricted Contribution Fund. Over the
years, the City has raised additional funds through the sale of PVIC amphitheater
plaques, whale walk plaques, and exhibit sponsorships. As of June 30, 2014, the
Donor Restricted Contribution Fund for PVIC totals $846,518, of which $455,536 is
allocated specifically for the "Phase II" Exhibits project.
In 2010, Storyline Studio -Exhibition Planning and Design, in association with "The
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MEMORANDUM: PVIC PHASE II EXHIBITS
February 17, 2015
Page 2
Annenberg Project", provided the City of Rancho Palos Verdes a "draft" concept design
document for the completion of PVIC "Phase 11" Exhibits. The Docents and City were
heavily involved with helping Storyline Studio capture the vision for the future design of the
PVIC Museum.
At the September 2014 Docent Board Meeting, the Docents requested the Recreation and
Parks Department make the completion of the PVIC "Phase 11" Exhibits a top priority using
the funds raised by the Docents and the City for this purpose.
In December of 2014, the City engaged Blais & Associates — professional grant
management consultants to assist the City in applying for the 2015 National Endowment
for the Humanities: Implementation Project Grant. The City's goal is to submit an
application requesting approximately $400,000 to help fund the completion of "Phase II"
Exhibits. The City and Blais & Associates agree the existing Storyline Studios Draft
Concept Plan is a great foundation, potentially making the City's grant application highly
competitive with future development.
Therefore, Staff is proposing to execute a PSA with Storyline Studios to complete a final
concept plan for a redesign of the Point Vicente Interpretive Center (PVIC) Museum
Exhibits (Phase II) for an amount not to exceed $24,000. All funds used for this PSA will be
paid using funds raised for "Phase II" Exhibits by the Docents and City.
At the Docents board meeting on February 3, 2015, the Docents approved the City using
Donor Restricted Contribution Fund to hire Storyline Studio in an amount of $24,000 to
revise the draft concept plan and assist with the City's 2015 National Endowment for the
Humanities: Implementation Project Grant.
DISCUSSION
The attached contract has been reviewed and approved by the City Attorney. Consistent
with Storyline Studio's proposal submitted on January 23, 2015, the fixed cost of the
contract is an amount not -to -exceed twenty-four thousand dollars ($24,000) which will be
paid by funds raised by Docents and the City specifically for "Phase 11" Exhibits.
CONCLUSION
In conclusion, Staff recommends that the City Council authorize the Mayor and City Clerk to
execute the PSA with Storyline Studio to complete a final concept plan for a redesign of the
Point Vicente Interpretive Center (PVIC) Museum Exhibits (Phase 11) for an amount not to
exceed $24,000.
FISCAL IMPACT
The recommended action will result in a City expenditure not to exceed $24,000.
Although the Donor Restricted Contribution Fund includes money for "Phase 11"
Exhibits, an appropriation of that money was not included in the FY14-15 budget.
Therefore, Staff is requesting a budget adjustment to appropriate $24,000 of the
$455,536 available in the Donor Restricted Contribution Fund for this purpose.
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MEMORANDUM: PVIC PHASE II EXHIBITS
February 17, 2015
Page 3
Attachment
Resolution No. 2015 -
Professional Service Agreement with Storyline Studio
Storyline Studio Service Proposal
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RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES, AMENDING RESOLUTION NO. 2014-41, THE
BUDGET APPROPRIATION FOR FISCAL YEAR 2014-15, FOR A
BUDGET ADJUSTMENT TO THE CITY'S DONOR RESTRICTED
CONTRIBUTION FUND.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides
that all expenditures in excess of budgeted allocations must be made by supplemental
appropriation of the City Council; and,
WHEREAS, In April 2009, the Docents deposited $271,000 with the City restricted
to completing Phase II of the exhibits; and,
WHEREAS, on June 17, 2014, the City Council of the City of Rancho Palos Verdes
adopted Resolution No. 2014-41, approving a spending plan and authorizing a budget
appropriation for the 2014-2015 fiscal year; and,
WHEREAS, the 2014-2015 fiscal year budget does not currently include an
appropriation for Phase II exhibits from Donor Restricted Funds on deposit with the City;
and
WHEREAS, At the September 2014 Docent Board Meeting, the Docents
requested that the Recreation and Parks Department make the completion of PVIC
"Phase II" a top priority using the Donor Restricted Funds; and,
WHEREAS, On February 3, 2015, at the Docents board meeting, the Docents
approved using Donor Restricted Funds to engage Storyline Studio with its proposal to
revise the draft concept plan, and assist with the City's 2015 National Endowment for the
Humanities: Implementation Project Grant submission totaling $24,000; and,
WHEREAS, Staff is proposing to execute a Professional Services Agreement with
Storyline Studios to complete a final concept plan for a redesign of the Point Vicente
Interpretive Center (PVIC) Museum Exhibits (Phase II) for an amount not to exceed
$24,000; and,
WHEREAS, The Donor Restricted Contribution Fund includes $455,536 restricted
for Phase II Exhibits.
NOW BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES:
The following appropriation be made from the Donor Restricted Funds on deposit with the
City:
DONOR RESTRICTED CONTRIBUTION FUND:
Professional Services 228-5028-451-32-00 $ 24,000
PASSED, APPROVED, AND ADOPTED THIS 17th DAY OF FEBRUARY 2015.
Mayor
ATTEST:
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CARLA MORREALE, City Clerk of the City of Rancho Palos Verdes, hereby certify that
the above Resolution No. 2015-_ was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on February 17, 2015.
City Clerk
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CITY OF RANCHO PALOS VERDES
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 17th day of February,
2015, by and between the City of Rancho Palos Verdes (hereinafter referred to as the
"CITY") and Storyline Studio, LLC (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree as
follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
The City Council is seeking to retain a firm to work with Staff to complete a
concept plan (PLAN) for a redesign of the Point Vicente Interpretive Center (PVIC)
Museum Exhibits (Phase II) for the CITY and has retained CONSULTANT to do so in an
amount not to exceed $24,000.
1.2 Description of Services
CONSULTANT shall perform any and all necessary work in order to provide
the CITY with a PLAN, , as described in the CONSULTANT's Proposal, which is attached
hereto as Exhibit "A" and incorporated herein by this reference. In the event of any conflict
between the terms of this Agreement and the incorporated documents, the terms of this
Agreement shall control.
1.3 Schedule of Work
Upon receipt of a written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish
timely information or to approve or disapprove CONSULTANT's work promptly, or delay
by CITY, or any other delays beyond CONSULTANT's control or without CONSULTANT's
fault.
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed
twenty-four thousand dollars ($24,000), which includes all documents, data, and analysis
requisite to complete the PLAN, as described in Attachment A.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Acting City Manager prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for
such additional services in accordance with CONSULTANT's Schedule of Hourly Rates,
which is within Exhibit "A." The rates in Exhibit "A" shall be in effect through the end of
this Agreement.
2.4 Term of Agreement
This Agreement shall commence on February 18, 2015, and shall terminate
when the PLAN is presented to Staff, unless sooner terminated pursuant to Article 4 of
this Agreement.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
To the maximum extent permitted by law, CONSULTANT shall defend,
indemnify, and hold the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials, and volunteers (collectively "Indemnitees")
free and harmless from any and all claims, demands, causes of action, costs, expenses,
liabilities, losses, damages or injuries, in law or equity, to property or persons, including
wrongful death (collectively "Claims"), in any manner arising out of or incident to any acts
or omissions of CONSULTANT, its officials, officers, employees or agents in connection
with the performance of this Agreement, including without limitation the payment of all
consequential damages, attorneys' fees, and other related costs and expenses, except
for such Claims arising out of the sole negligence or willful misconduct of the Indemnitees.
With respect to any and all such Claims, CONSULTANT shall defend Indemnitees at
CONSULTANT's own cost, expense, and risk and shall pay and satisfy any judgment,
award, or decree that may be rendered against Indemnitees. CONSULTANT shall
reimburse Indemnitees for any and all legal expenses and costs incurred by each of them
in connection therewith or in enforcing the indemnity herein provided. CONSULTANT's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by
CONSULTANT or Indemnitees. All duties of CONSULTANT under this Section shall
survive termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in
the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or
better.
3.3 Automobile Liabilitv
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident. Said policy or policies shall be issued by an insurer admitted or authorized
to do business in the State of California and rated in A.M. Best's Insurance Guide with a
rating of A:VII or better.
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3.4 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance of
work under this Agreement worker's compensation insurance as required by the law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
insurance for their respective employees.
3.5 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.6 Certificates of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk certificates of insurance showing that the aforesaid policies
are in effect in the required amounts. The commercial general liability policy shall contain
an endorsement naming the CITY, its officers, agents and employees as additional
insureds.
3.7 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation) shall
include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
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CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULTANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of
this paragraph exceed the amount which would have been paid to CONSULTANT for the
full performance of the services described in Section 2.1 of this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from their
creation, including, but not limited to, all copyrights and other proprietary rights, shall be
and remain the property of the CITY without restriction or limitation upon their use,
duplication or dissemination by the CITY. CONSULTANT shall not obtain or attempt to
obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in anyway related to a claim that CITY's use of any of the Written Products
is violating federal, state or local laws, or any contractual provisions, or any laws relating
to trade names, licenses, franchises, copyrights, patents or other means of protecting
intellectual property rights and/or interests in products or inventions. CONSULTANT shall
bear all costs arising from the use of patented, copyrighted, trade secret or trademarked
documents, materials, equipment, devices or processes in connection with its provision
of the services and Written Products produced under this Agreement. In the event the
use of any of the Written Products or other deliverables hereunder by the CITY is held to
constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at
its expense, shall: (a) secure for CITY the right to continue using the Written Products
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and other deliverables by suspension of any injunction, or by procuring a license or
licenses for CITY; or (b) modify the Written Products and other deliverables so that they
become non -infringing while remaining in compliance with the requirements of this
Agreement. This covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables
related to the Project without additional cost or expense to the CITY. If CONSULTANT
prepares a document on a computer, CONSULTANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Rearesentation
The CITY representative shall be the Deputy City Manager or his or her
designee, and William Smith shall be CONSULTANT's designated representative. These
individuals shall be the primary contact persons for the parties regarding performance of
this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act
of 1990 (42 U.S.C. § 11200, et seq.).
6.3 Audit
The CITY or its representative shall have the option of inspecting, auditing,
or inspecting and auditing all records and other written materials used by CONSULTANT
in preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
6.4 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement.
William Smith shall be the principal person who will perform CONSULTANT'S services
under this Agreement. If William Smith is unable to perform said services, CONSULTANT
shall advise CITY immediately and shall obtain CITY'S approval before replacing William
Smith with any other individual. CONSULTANT may associate with or employ associates
or subcontractors in the performance of its services under this Agreement, but at all times
shall CONSULTANT be responsible for its associates and subcontractors' services.
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6.5 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT
is licensed, qualified, and capable of furnishing the labor, materials, and expertise
necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSULTANT's full performance under this Agreement; and c)
to the extent required by the standard of practice, CONSULTANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSULTANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in any
decisions made by CITY on any matter in connection with which CONSULTANT has been
retained pursuant to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
(c) Should any legal action between CITY and a party other than
CONSULTANT require the testimony of CONSULTANT when there is no allegation that
CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
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Notwithstanding the above, CONSULTANT may use the services of
persons and entities not in CONSULTANT's direct employ, when it is appropriate and
customary to do so.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSULTANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSULTANT wishes except as expressly
provided in this Agreement. CONSULTANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT
under this Agreement, and to indemnify and hold the CITY harmless from any and all
taxes, assessments, penalties, and interest asserted against the CITY by reason of the
independent contractor relationship created by this Agreement. CONSULTANT shall fully
comply with the workers' compensation law regarding CONSULTANT and its employees.
CONSULTANT further agrees to indemnify and hold the CITY harmless from any failure
of CONSULTANT to comply with applicable workers' compensation laws. The CITY shall
have the right to offset against the amount of any fees due to CONSULTANT under this
Agreement any amount due to the CITY from CONSULTANT as a result of its failure to
promptly pay to the CITY any reimbursement or indemnification arising under this Article.
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Aareement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
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6.13 Non -Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any notice, payment or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during CITY's regular business hours or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses listed below, or at
such other address as one party may notify the other:
To CITY:
Responsible Person: Carolynn Petru, Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person: William Smith, Principal
Storyline Studio, LLC
2411 240th Street SE
Bothwell, WA. 98021
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
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Dated:
Dated:
ATTEST
("CONSULTANT")
By:
Printed Name:
Title:
By:
Printed Name:
Title:
CITY OF RANCHO PALOS VERDES
("CITY")
Mayor
APPROVED AS TO FORM
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S T U D 1 O
January 23rd, 2015
Daniel Trautner
Recreational Services Manager
City of Rancho Palos Verdes Recreation & Parks
Dear Daniel:
Point Vicente Interpretive Center: Proposal to produce documents for an NEH Grant Submission
Thank you for the opportunity to submit a proposal to revise our previously prepared Design Development documents,
and produce new documents required for an NEH grant submission. Our Proposal comprises a Scope of Work,
Schedule and Fees.
Scope:
This scope of services is based upon Storyline Studio's previously designed PVIC Exhibition Design Development
completed June 2010 (as contracted by the Annenberg Foundation). It is assumed that this work, where necessary, will
be done in coordination with Blais & Associates, who are responsible for the final NEH grant submission.
PHASE ONE - Project Analysis
1. Participate in kick-off conference call with Client, Blais & Associates.
2. Analyze previously designed 2010 Exhibition Design Development to determine its connection to the humanity
themes required by NEH. Identify theme elements that are not addressed in the current design.
3. Provide updated list of interpretive goals and exhibition descriptions.
4. Identify humanity -based themes and the questions that the exhibition will address.
5. Develop Phase One summary report
6. Attend one day team meeting with Client, Blais & Associates at PVIC to review Phase ONE findings.
Schedule: 8 weeks
PHASE TWO - Design
1. Develop design ideas to address the planning and exhibit requirements that were identified in Phase One
analysis. Designs will be expressed in color sketches, plans and perspectives.
2. Provide revised exhibit descriptions and interpretive goals for all additional exhibition elements.
3. Attend one day team meeting with Client, Blais & Associates at PVIC to review Phase TWO work.
Schedule: 6 - 8 weeks
PHASE THREE - Documentation
1. Assist in construction of project history description.
2. Provide list of key staff members who would be involved in the ongoing exhibition design process.
3. Identify the formats that will be used to convey content and enhance public understanding. Storyline will also
contribute to the development of ideas around public programming, web delivery of content and educational
resources.
Storyline Studio, LLC a Seattle, Washington a 206.547.4200 e www.storylinestudio.com
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4. Provide a written detailed narration of the project from a visitor's perspective. This will pay particular attention to
the content that supports the humanities themes (narrative will not exceed 15 single spaced pages).
5. Provide color renderings (as digital files) of all exhibitions (previously developed and new) to provide a visual
walkthrough of the exhibition.
6. Assist the museum in assembling a list of the objects that will be displayed in the exhibit.
7. Provide sample text for four to six different exhibit elements - these will cover a range of text types (introductory,
main body copy, caption)
S. Provide samples of digital media produced in previous projects
9. Provide digital versions of Storyline portfolio pages/examples.
10. Provide resumes and letters of commitment to the project from key Storyline members.
11. Provide a proposed project schedule to complete exhibition design, fabrication and installation.
12. Provide proposed sample budget.
Schedule: 6 weeks
Schedule
This work shall be completed within 4 months from receipt of written authorization to begin.
DesignFee..................................................................... $24,000
The above fee includes the following:
$2,000 travel expense + per diem allowance. We anticipate (4) person trips from the greater Seattle Area and (2)
nights lodging. All travel requires prior client approval and are billed at cost.
Maintenance of an ftp site for distribution of electronic documents; copies for internal use, and phone charges.
Best Regards,
William G. Smith
Principal
Storyline Studio
Storyline Studio, LLC a Seattle, Washington a 206.547.4200 a www.storylinestudio.com
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