CC SR 20170516 B - 20170502 CC ADJ MTG MINS DRAFTDRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 2, 2017
The meeting was called to order at 5:34 P.M. by Mayor Campbell at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit
thereto on file.
City Council roll call was answered as follows:
PRESENT: Brooks, Duhovic, Dyda, and Mayor Campbell
ABSENT: Misetich* (arrived at 5:42 P.M.)
Also present were Doug Willmore, City Manager; Dave Aleshire, City Attorney; Gabriella
Yap, Deputy City Manager; Emily Colborn, City Clerk; and Teresa Takaoka, Deputy City
Clerk.
CLOSED SESSION ITEMS ANNOUNCED:
City Attorney Aleshire announced the items to be discussed in Closed Session.
PUBLIC COMMENTS: (This section of the agenda is for audience comments regarding
Closed Session items)
None.
RECESS TO CLOSED SESSION:
At 5:35 P.M., the Council recessed to Closed Session.
RECONVENE TO ADJOURNED REGULAR SESSION — INTERVIEWS
The meeting was reconvened to an Adjourned Regular Session to conduct interviews
for the Civic Center Advisory Committee at 6:00 P.M.
RECONVENE TO REGULAR SESSION:
The meeting was reconvened to Regular Session at 7:22 P.M.
ROLL CALL:
City Council roll call was answered as follows:
PRESENT: Brooks, Duhovic, Dyda, Misetich and Mayor Campbell
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 1 of 9
ABSENT: None.
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
David Aleshire, City Attorney; Terry Rodrigue, Interim Director of Public Works; Nicole
Jules, Deputy Director of Public Works; Cory Linder, Director of Recreation and Parks;
Daniel Trautner, Deputy Director of Recreation and Parks; Trang Nguyen, Deputy
Director of Finance; So Kim, Deputy Director of Community Development; Emily
Colborn, City Clerk; and Teresa Takaoka, Deputy City Clerk.
Also present was Captain Beringer, Lomita Station, Los Angeles County Sheriff's
Department.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by City Clerk Colborn.
CLOSED SESSION REPORT:
City Attorney Aleshire reported that with respect to the Conference with Labor
Negotiators, Council received a report and direction was given for further negotiations;
with regards to the litigation matter with Gardena v. Regional Water Quality Control
Board, a report was given and a motion by Councilman Misetich, seconded by Mayor
Pro Tem Duhovic was made to approve further participation in the litigation with a
unanimous vote; with regards to the City Manager performance evaluation, the matter
was discussed with no reportable action taken; and with regards to the City Attorney
performance evaluation, the matter was discussed with no reportable action taken.
MAYOR'S ANNOUNCEMENTS:
Mayor Campbell shared that this year's Palos Verdes Peninsula Chamber of Commerce
"Annual Salute to Business" will be a luncheon on May 19, 2017 at Trump National; and
addressed an issue in latest addition of Peninsula Magazine, formerly known as
Peninsula People Magazine. He noted that Peninsula Magazine called him to clarify the
tongue in cheek reference in the cover story on City Manager Willmore was made by a
person uninvolved with the actual writing of the article.
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Campbell announced Recyclers of the Month from the April 4, 2017, City Council
meeting: Grace Hiraoka and Lubitza Mrse. He indicated that all winners receive a
check for $250 and urged everyone to participate in the City's Recycling Program. He
noted that in addition to winning the Recycler Drawing, the two individuals also won a
Personal Emergency Preparedness Kit from the City at a value of $65.00.
APPROVAL OF THE AGENDA:
Council discussion ensued regarding the order of the agenda.
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 2 of 9
Councilwoman Brooks moved, seconded by Councilman Dyda to approve the agenda
with Item 3 (Consideration and Possible Action to Review and Approve the Draft City
Council Goals to Update and Replace the Former 2014 City Council Goals) removed
and to be brought back to City Council in subsections over the course of six meetings.
The motion passed on the following roll call vote:
AYES:
Brooks, Duhovic, Dyda, Misetich and Mayor Campbell
NOES:
None
ABSENT:
None
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
City Clerk Colborn reported that there were four requests to speak regarding this item.
Anonymous, spoke in regards to the parking situation for the residents around Del Cerro
Park.
Thomas Olson, Rancho Palos Verdes, noted his concerns with parking around Del
Cerro Park and his support of a recent letter as submitted by the president of his
homeowners association requesting restructuring of parking in the area.
Kevin Milton, Rancho Palos Verdes, commented on recent signage that was installed in
the switchback area of PVDE that is obtrusive and blocks views.
Jeff Calvagna, Rancho Palos Verdes, noted his concern with signage along PVDE as
well and also spoke to cell phone tower issues.
CITY MANAGER REPORT:
City Manager Willmore announced that May is Los Angeles County Fire Department
Wildfire Preparedness Month, noting that EDCO will have extra dumpsters available for
brush clearance during noted route schedules. He also reminded residents that
Saturday, May 6, 2017, is the first annual Healthy People/Healthy Pets Expo at Upper
Point Vicente/City Hall, more details are available on the City's website.
CONSENT CALENDAR:
City Clerk Colborn reported that late correspondence was distributed prior to the
meeting regarding Item L (Consideration and Possible Action to Approve an Agreement
with Vigilant Solutions, Inc. for Purchase of Two Mobile Automated License Plate
Recognition (ALPR) Camera Speed Trailers for the Eastview Neighborhoods Adjacent
to Western Avenue) and there was one request to speak regarding Item H
(Consideration and Possible Action Regarding a Claim Against the City by Howard De
Ruyter).
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 3 of 9
Mayor Pro Tem Duhovic moved, seconded by Councilwoman Brooks to approve the
Consent Calendar with Item H (Consideration and Possible Action Regarding a Claim
Against the City by Howard De Ruyter) removed and to be heard immediately after the
Consent Calendar; and Items I (Consideration and Possible Action to Cancel the July 5,
2017, City Council Meeting) and Item K (Consideration and possible action to revise
and approve the Finance Department Records Retention Schedule) removed and to be
heard after Regular Business.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES: None
ABSENT: None
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of Minutes
Approved the Minutes of the Adjourned Regular Meeting (Interviews) of April 18, 2017.
Register of Demands
ADOPTED RESOLUTION NO. 2017-17, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
Consideration and Possible Action to Receive and File an Update on Assembly
Bill No. 1250 Regarding Contracts for Personal Services
Received and filed an update on Assembly Bill No. 1250 (AB 1250) regarding contracts
for personal services.
Consideration and Possible Action to Support Assembly Bill No. 1326 Regarding
Aggregate Valuation of Goods for Felony Grand Theft
Authorized the Mayor to sign a letter to Assemblymember Cooper in support of
Assembly Bill No. 1326 (AB 1326) regarding aggregate valuation of goods for felony
grand theft.
Consideration and Possible Action to Adopt an Ordinance Amending Rancho
Palos Verdes Municipal Code Chapter 2.08 — City Manager
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 4 of 9
ADOPTED ORDINANCE NO. 596, AN ORDINANCE OF THE CITY OF RANCHO
PALOS VERDES AMENDING CHAPTER 2.08 (CITY MANAGER) OF TITLE 2 OF THE
CITY'S MUNICIPAL CODE.
Consideration and Possible Action Authorizing an Amendment to the Roadway
Maintenance Contract Agreement with Hardy & Harper, Inc.
Authorized Amendment No. 1 to the Roadway Maintenance Contract with Hardy &
Harper, Inc. to increase the contract by $137,000.
Consideration and Possible Action Regarding a Claim Against the City by Howard
De Ruyter
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Cancel the July 5, 2017, City Council
Meeting
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Authorize the City Clerk to File a Notice of
Completion for the ADA Access Improvements Del Cerro/Burma Road Entrance
to PV Nature Preserve Project
(1) Accepted the project as complete; (2) Authorized the City Clerk to file a Notice of
Completion for the project with the Los Angeles County Recorder; and if no claims are
filed within 35 days after recordation, send a notice to the surety company to exonerate
the Performance Bond; and, (3) Authorized the Director of Public Works to release the
5% construction retention payment to EBS General Engineering, Inc., a California
corporation, 35 days after recordation of the Notice of Completion by the Los Angeles
County Recorder, contingent upon no claims being filed on the project, and the
contractor posting an acceptable warranty bond with the City.
Consideration and Possible Action to Revise and Approve the Finance
Department Records Retention Schedule
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Approve an Agreement with Vigilant
Solutions, Inc. for Purchase of Two Mobile Automated License Plate Recognition
(ALPR) Camera Speed Trailers for the Eastview Neighborhoods Adjacent to
Western Avenue
Approved the agreement with Vigilant Solutions, Inc., in a form approved by the City
Attorney, for two mobile Automated License Plate Recognition (ALPR) camera speed
trailers for the Eastview neighborhoods adjacent to Western Avenue.
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 5 of 9
Consideration and Possible Action to Enter into an Agreement with Interwest
Consulting Group, Inc. for Interim Building Technician Services
Entered into an agreement with Interwest Consulting Group, Inc., to provide Interim
Building Technician Services while the City's Building Technician is on maternity leave.
Consideration and Possible Action to Approve a Resolution Authorizing the
Director of Public Works as Signature Authority for the Proposition 84 Grant
ADOPTED RESOLUTION NO. 2017-18, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES AUTHORIZING THE SIGNATURE
AUTHORITY FOR THE PROPOSITION 84 GRANT FOR THE SANTA MONICA BAY
CATCH BASIN INSERT PROJECT.
ITEM REMOVED FROM THE CONSENT CALENDAR:
Consideration and Possible Action Regarding a Claim Against the City by Howard
De Ruyter
City Clerk Colborn reported that there was one request to speak regarding this item.
Howard De Ruyter, requested that City Council reconsider the recommendation by the
Claims Administrator to reject his claim against the City in the amount of $6,835.61.
Discussion ensued among Council Members and Staff.
Councilwoman Brooks moved, seconded by Councilman Misetich to approve the Staff
recommendation to reject the claim and direct Staff to notify the claimant.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, and Misetich
NOES: Mayor Campbell
ABSENT: None
REGULAR BUSINESS:
Consideration and Possible Action to Direct Staff to Prepare a Video Provider
Customer Service Standards Ordinance
Deputy City Manager Yap presented a staff report.
Discussion ensued among Council Members and Staff.
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 6 of 9
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich to ask Staff to
proceed with the preparation of the Ordinance as described in the Staff report.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES: None
ABSENT: None
Consideration and Possible Action to Develop Procedures for City Committee
Members to Forward Communications to the City Council
By acclamation the staff report was waived.
Discussion ensued among Council Members and Staff.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve Staff
recommended alternatives #1 (Notes can be taken at the monthly Mayor's Breakfast
meeting and forwarded to all City Councilmembers. This will keep all City
Councilmembers informed of current Committee issues and topics of interest, and
enable Councilmembers to agendize future items based on these reports), #3 (Refer
topics of interest for City Council consideration to each Committee's Staff liaison, who
will in turn request for the item(s) to be agendized for the City Council's review. This
would require the support of a majority of a given Committee) and to add an additional
Item that on at least an annual basis, the Chair or designee of each Committee will
report to the City Council on a staggered basis.
The motion passed on the following roll call vote:
AYES:
Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES:
None
ABSENT:
None
Consideration and possible action to receive a status update on the City's paper
and electronic records and documents storage processes and capabilities
Councilman Misetich moved to waive the Staff Report.
Discussion ensued among Council Members and Staff.
Councilman Misetich moved, seconded by Councilwoman Brooks to approve the Staff
recommendation to receive and file this report.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES: None
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 7 of 9
ABSENT: None
ITEMS REMOVED FROM THE CONSENT CALENDAR:
Consideration and Possible Action to Cancel the July 5, 2017, City Council
Meeting
This item was removed by Councilman Dyda from the Consent Calendar for
separate consideration.
Discussion ensued among Council Members.
Councilman Misetich moved, seconded by Councilman Dyda to not cancel the regularly
scheduled City Council meeting of July 5, 2017 and instead to cancel the City Council
meeting of July 18, 2017.
The motion passed on the following roll call vote:
AYES:
Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES:
None
ABSENT:
None
Consideration and Possible Action to Revise and Approve the Finance
Department Records Retention Schedule
This item was removed by Councilman Dyda from the Consent Calendar for
separate consideration.
Discussion ensued among Council Members and Staff.
Mayor Pro Tem Duhovic moved, seconded by Councilwoman Brooks to approve the
Staff recommendation to revise and approve Finance Department Records Retention
Schedule.
The motion passed on the following roll call vote:
AYES:
Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES:
None
ABSENT:
None
FUTURE AGENDA ITEMS:
Councilman Dyda requested that an authorization for an RFP be prepared for design,
build/process and for funding from the Federal Government for the Portuguese Bend
Landslide area.
CITY COUNCIL ORAL REPORTS:
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 8 of 9
Council Members reported on his/her attendance at various organization and
association meetings.
ADJOURNMENT:
At 8:51 P.M., Mayor Campbell adjourned to 5:30 P.M. on May 16, 2017 for an
Adjourned City Council Meeting.
Attest:
City Clerk
WA01 City Clerk\City Council Minutes\2017\20170502 CC ADJ MTG MINS DRAFT.doc
Mayor
DRAFT City Council Minutes
Adjourned Regular Meeting
May 2, 2017
Page 9 of 9