CC SR 20150203 J Vehicle ProcurementCITY OF RANCHO PALOS VERDES
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
FROM: MICHAEL THRONE, PE, DIRECTOR OF PUBLIC (,(�
WORKS
DATE: FEBRUARY 3, 2015
SUBJECT: VEHICLE PROCUREMENT
REVIEWED: CAROLYNN PETRU, ACTING CITY MANAGED
Project Manager: Sean Larvenz, Maintenance Superintendent
RECOMMENDATION
Authorize the Director of Public Works to execute a purchase contract with National
Auto Fleet Group in the amount of $36,391.47 for the purchase of one 2015 Ford Super
Duty F350 DRW, 4WD Crew Cab 172" XL.
BACKGROUND
The Public Works Department currently has three Y2 -ton pickup trucks used for facility,
park, open space, and infrastructure maintenance; special event preparation; and other
city -related business. In March, 2014, the City Council authorized an additional
maintenance worker position and consequently it was budgeted in the adopted FY
2014/15 municipal budget the acquisition of a suitable vehicle for the maintenance
division as the current fleet of 3 vehicles was not sufficient to support the operational
requirements of the 4 maintenance personnel.
After evaluating the City's maintenance programs and activities, and reviewing the
variety of maintenance vehicles available, it is recommended that the City acquire a
Ford F350 Crew Cab Pick-up with four wheel drive to support the expanded staff and
provide towing the capacity necessary to transport equipment and materials. The
existing maintenance pickup trucks are not rated for this duty nor are they equipped with
four-wheel drive, which is necessary to access the off-road areas the City maintains.
The Ford is a heavy duty pick-up that can be used for trailer towing up to 14,800 pounds
and hauling of heavy loads up to 5,300 pounds. This vehicle will be equipped to handle
on -road emergency situations, drive to off-road destinations, and tow a trailer with
heavy equipment, materials, traffic control, and emergency supplies.
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DISCUSSION
Staff requested and received a bid from the National Auto Fleet Group, a member of the
National Joint Powers Alliance (NJPA). The NJPA is a public agency that serves as a
member -focused cooperative for over 50,000 member agencies nationally. NJPA offers
a multitude of cooperatively contracted products, equipment and service opportunities to
education and government entities throughout the country. All bid prices include
discounts, delivery, documentation fees, sales tax and license. The NJPA utilizes a
public bidding process, which complies with the City's purchasing ordinance, and
therefore only one bid was solicited.
DEALER
VEHICLE
BID PRICE
National Auto Fleet
2015 Ford, Super Duty F350
$36,391.47
Group/National Joint Powers
DRW, 4WD Crew Cab 172" XL
Alliance
Based on the bid received, the acquisition of one 2015 Ford Super Duty F350 DRW,
4WD Crew Cab 172" XL from the National Auto Fleet Group/National Joint Powers
Alliance is recommended. This dealer submitted a pre -competed bid price of
$36,391.47.
FISCAL IMPACT
By adopting staff recommendation, Council will be approving the purchase of one
vehicle for $36,391.47. Funds in the amount of $40,000 were allocated in the
Equipment Replacement -Vehicle Program (account no. 681-3081-499-76-00) of the FY
2014-2015 budget for this purpose and no additional funds are requested.
2015 Ford, Super Duty F350 DRW, 4WD Crew Cab 172" XL
Attachments:
1. Sell, service and delivery letter
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Sell, service, and deliver letter
Page 1 of 9
1/8/2015
Sean Larvenz
City of Rancho Palos Verdes
Public Works
30940 Hawthorne Blvd
Public Works
Rancho Palos Verdes, California, 90275
Dear Sean Larvenz,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2015 Ford Super Duty F-350 DRW (W3D) 4WD Crew Cab 172" XL, ) and delivered to your specified location, each for
One Unit
Base Price
$33,378.64
Tax (9.00 %)
$3,004.08
Tire fee
$8.75
Total
$36,391.47
- per the attached specifications. Price includes 1 service manual(s).
This vehicle(s) is available under the National Joint Powers Alliance Contract 102811. Please reference this Bid number on all purchase
orders. Payment terms are Net 30 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Jesse Cooper
National Fleet Manager
Email: Fleet@NationalAutoFleetGroup.com
Office: (855) 289-6572
Fax: (831) 480-8497
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In order to Finalize your Quote, please submit this purchase
packet to your governing body for Purchase Order Approval.
Once you issue a Purchase Order please send by:
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
Email: Jcooper@nationalautofleetgroup.com
We will then send a W-9 if you need one
Please contact our main office with any questions:
1-855-289-6572
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Vehicle Configuration Options
EMISSIONS
Code Description
425 150 STATE EMISSIONS
ENGINE
Code IDescription
996 ENGINE: 6.21 -2 -VALVE SOHC EFI NA V8 FLEX -FUEL, (STD)
TRANSMISSION
Code Description
44P TRANSMISSION: TORQSHIFT 6 -SPEED AUTOMATIC, -inc: SelectShift (STD)
WHEELS
Code
Description
64K
WHEELS: 17" ARGENT PAINTED STEEL, -inc: Hub covers/center ornaments not
included (STD)
TIRES
Code LJ—Description
TBM TIRES: LT245/75RX17E BSW A/T
PRIMARY PAINT
Code IDescription
Z1 IOXFORD WHITE
PAINT SCHEME
Code IDescription
STANDARD PAINT
SEAT TYPE
Code
Description
AS
STEEL, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder
and storage
OPTION PACKAGE
Code IDescription
620A JORDER CODE 620A
AXLE RATIO
Code IDescription
X41- ILIMITED SLIP W/4.30 AXLE RATIO
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ADDITIONAL EQUIPMENT
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Code
Description
POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded
door trim panel, Accessory Delay, Remote Keyless Entry, Manual Telescoping 2 -Way
90L
Fold Trailer Tow Mirrors, power/heated glass, heated convex spotter mirror and
integrated clearance lamps/turn signals, Perimeter Anti -Theft Alarm, Power 1st Row
Front -Seat Windows, 1 -touch up/down, Power Locks, Power 2nd Row Rear -Seat
Windows
213
4X4 ELECTRONIC -SHIFT -ON -THE -FLY (ESOF), -inc: manual locking hubs and auto
rotary control on instrument panel
67D
EXTRA HEAVY DUTY 200 -AMP ALTERNATOR
HEAVY SERVICE FRONT SUSPENSION PACKAGE, -inc: heavy service front
springs (1 up upgrade above the spring computer selected as a consequence of
options chosen, Not included if maximum springs have been computer selected as
67H
standard equipment), Recommended only on vehicles which will permanently utilize
aftermarket equipment such as heavy-duty winches, brush guards or other apparatus
which loads the front axle to the specified Gross Axle Weight Rating (GAWR), NOTE:
May result in deterioration of ride quality, Vehicle ride height will increase w/the
addition of this package
85S
TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down
hooks and black bed attachment bolts
585
RADIO: AM/FM STEREO/SINGLE CD/MP3, -inc: digital clock, 4 -speakers and
auxiliary audio input jack
SYNC W/MYFORD COMMUNICATIONS/ENTERTAINMENT SYSTEM, -inc: Voice -
91M
activated, 911 assist, vehicle health report (VHR), traffic, directions and information
services, 1 USB port, AppLink and compass
62D
STEERING WHEEL AUDIO CONTROLS
76V
REAR-VIEW CAMERA, -inc: Electrochromic Mirror w/Video Display
SHIP THRU CODES
Code IDescription
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2015 Fleet/Non-Retail Ford Super Duty F-350 DRW 4WD Crew Cab
172" XL
WINDOW STICKER
2015 Ford Super Duty F-350 DRW 4WD Crew Cab 172" XL
6.2 L/379 Regular Unleaded V-8
6 Speed Automatic w/OD
Interior:
Exterior 1: OXFORD WHITE
Exterior 2: No color has been selected.
CODE MODEL MSRP
W3D 2015 Ford Super Duty F-350 DRW 4WD Crew Cab 172" XL $39,930.00
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OPTIONS
425
50 STATE EMISSIONS
$0.00
996
ENGINE: 6.2L 2 -VALVE SOHC EFI NA V8 FLEX -FUEL, (STD)
$0.00
44P
TRANSMISSION: TORQSHIFT 6 -SPEED AUTOMATIC, -inc: SelectShift (STD)
$0.00
64K
WHEELS: 17" ARGENT PAINTED STEEL, -inc: Hub covers/center ornaments not included (STD)
$0.00
TBM
TIRES: LT245/75RX17E BSWA/T
$125.00
Z1
OXFORD WHITE
$0.00
_
STANDARD PAINT
$0.00
AS
STEEL, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder and storage
$0.00
620A
ORDER CODE 620A
$0.00
X4L
LIMITED SLIP W/4.30 AXLE RATIO
$350.00
90L
POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim panel, Accessory
$1,105.00
Delay, Remote Keyless Entry, Manual Telescoping 2 -Way Fold Trailer Tow Mirrors, power/heated glass, heated
convex spotter mirror and integrated clearance lamps/turn signals, Perimeter Anti -Theft Alarm, Power 1st Row
Front -Seat Windows, 1 -touch up/down, Power Locks, Power 2nd Row Rear -Seat Windows
213
4X4 ELECTRONIC -SHIFT -ON -THE -FLY (ESOF), -inc: manual locking hubs and auto rotary control on instrument
$185.00
panel
67D
EXTRA HEAVY DUTY 200 -AMP ALTERNATOR
$75.00
67H
HEAVY SERVICE FRONT SUSPENSION PACKAGE, -inc: heavy service front springs (1 up upgrade above the
$125.00
spring computer selected as a consequence of options chosen, Not included if maximum springs have been
computer selected as standard equipment), Recommended only on vehicles which will permanently utilize
aftermarket equipment such as heavy-duty winches, brush guards or other apparatus which loads the front axle to
the specified Gross Axle Weight Rating (GAWR), NOTE: May result in deterioration of ride quality, Vehicle ride
height will increase w/the addition of this package
85S
TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed attachment
$475.00
bolts
585
RADIO: AM/FM STEREO/SINGLE CD/MP3, -inc: digital clock, 4 -speakers and auxiliary audio input jack
$275.00
91M
SYNC W/MYFORD COMMUNICATIONS/ENTERTAINMENT SYSTEM, -inc: Voice-activated, 911 assist, vehicle
$295.00
health report (VHR), traffic, directions and information services, 1 USB port, AppLink and compass
62D
STEERING WHEEL AUDIO CONTROLS
$70.00
76V
REAR-VIEW CAMERA, -inc: Electrochromic Mirror w/Video Display
$540.00
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SUBTOTAL
$43,550.00
Advert/ Adjustments
$0.00
Manufacturer Destination Charge
$1,195.00
TOTAL PRICE
$44,745.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
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Standard Equipment
MECHANICAL
Engine: 6.2L 2 -Valve SOHC EFI NA V8 Flex -Fuel
Transmission: TorgShift 6 -Speed Automatic -inc: SelectShift
3.73 Axle Ratio
GVWR. 14,000 Ib Payload Package
Transmission w/Oil Cooler
Manual Transfer Case
Part -Time Four -Wheel Drive
72-Amp/Hr 650CCA Maintenance -Free Battery w/Run Down Protection
157 Amp Alternator
Class V Towing w/Harness, Hitch, Brake Controller and Trailer Sway Control
6670# Maximum Payload
HD Shock Absorbers
Front And Rear Anti -Roll Bars
Firm Suspension
Hydraulic Power -Assist Steering
35 Gal. Fuel Tank
Single Stainless Steel Exhaust
Manual Locking Hubs
Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4 -Wheel Disc Brakes w/4 -Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
EXTERIOR
Wheels: 17" Argent Painted Steel -inc: Hub covers/center ornaments not included
Tires: LT245/75Rx17E BSW A/S
Regular Box Style
Steel Spare Wheel
Full -Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Front Bumper w/2 Tow Hooks
Black Rear Step Bumper
Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Manual Side Mirrors w/Manual Folding
Manual Extendable Trailer Style Mirrors
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Fully Galvanized Steel Panels
Side Steps
Black Grille
Front License Plate Bracket
Tailgate Rear Cargo Access
Manual Tailgate/Rear Door Lock
Aero -Composite Halogen Headlamps
Cargo Lamp Integrated w/High Mount Stop Light
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(Cab Clearance Lights
ENTERTAINMENT
Radio: AM/FM Stereo w/Digital Clock -inc: 2 speakers
Fixed Antenna
INTERIOR
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Vinyl 40-20-40 Split -Bench Front Seats w/Vinyl Back Material and Manual Driver Lumbar
4 -Way Driver Seat -inc: Manual Recline, Fore/Aft Movement and Manual Lumbar Support
4 -Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement
60-40 Folding Split -Bench Front Facing FlexFold Flip Forward Cushion/Seatback Vinyl Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine
Hour Meter and Trip Odometer
Manual Rear Windows
6 Person Seating Capacity
Front Cupholder
Manual Air Conditioning
HVAC -inc: Underseat Ducts
Glove Box
Interior Trim -inc: Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
Day -Night Rearview Mirror
Passenger Visor Vanity Mirror
2 12V DC Power Outlets
Full Overhead Console w/Storage and 2 12V DC Power Outlets
Fade -To -Off Interior Lighting
Front And Rear Map Lights
Full Vinyl/Rubber Floor Covering
Underhood And Pickup Cargo Box Lights
Instrument Panel Bin and Dashboard Storage
Manual 1st Row Windows
Systems Monitor
Outside Temp Gauge
Analog Display
Front Center Armrest w/Storage
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints
Securilock Anti -Theft Ignition (pats) Engine Immobilizer
SAFETY
Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat -Mounted Side Airbags
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and
Beltminder w/Audio Mute
Curtain 1 st And 2nd Row Airbags
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point and Height Adjusters
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(Dual Stage Driver And Passenger Front Airbags
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