CC SR 20150203 03 Classification Compensation Study (WEB VERSION)CITYOF
MEMORANDUM
PAWS VERDES
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: SEAN M. ROBINSON, HUMAN RESOURCES MANAGER
DATE: FEBRUARY 3, 2015
SUBJECT: CLASSIFICATION / COMPENSATION STUDY
REVIEWED: CAROLYNN PETRU, ACTING CITY MANAGE
RECOMMENDATION
Receive and file the Classification and Compensation Study.
BACKGROUND
At its meeting on July 29, 2014, the City Council approved a Professional Services
Agreement (PSA) with Koff & Associates to conduct a comprehensive Classification and
Compensation Study for all full-time and part-time employees.
DISCUSSION
As discussed in previous Staff Reports, the City of Rancho Palos Verdes last conducted a
salary study in 2010. In conjunction with Council's anticipated negotiations with the .City's
Employee Association, City Council requested the preparation of the Classification and
Compensation Study as a tool by which to determine whether the City's defined
classifications and compensation levels are commensurate with similarly -sized and
geographically local communities.
Included for discussion and review this evening are the results of the Koff and Associates
Classification and Compensation Study for all positions in the City of Rancho Palos Verdes.
The report is divided into two volumes. Volume I (Attachment 1 — Final Report of the
Classification and Compensation Study — Classification) documents the classification study
process and provides analysis results and observations regarding the City's classification
plan, allocation of individual positions, and updated class descriptions. Volume II
(Attachment 2 — Final Report of the Classification and Compensation Study —
Compensation) documents the market compensation survey, using the comparator
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agencies and benchmark positions determined by the City Council, and presents the
consultant's findings and observations.
Volume I — Classification
The goal of the classification portion of the study was to obtain detailed job information from
each employee by employee regarding their position and job duties. Employees filled out
Position Description Questionnaires (PDAs), and participated in one-on-one interviews with
the consultant. Once all of the information was compiled, it was used to prepare an
updated classification plan, including proposed class descriptions and position allocations.
Part of the classification description analysis was to identify the appropriate job titles,
definitions, class characteristics, examples of typical job functions, qualifications (to include
knowledge, skills, and abilities) and working conditions. In addition, all the class
descriptions were updated to ensure consistent formatting and that the duties and
responsibilities are current.
Of the classifications studied, eleven (11) title changes are proposed to more clearly reflect
the level and scope of work being performed, as well as establish consistency with the labor
market and industry standards; three (3) positions are identified for reclassification; and six
(6) new class descriptions are proposed to address the current needs and future growth of
the City.
Another component of the classification study was to identify appropriate exemption status
relating to the Fair Labor Standard Act (FLSA). Positions that are determined to be exempt
under FLSA are not subject to overtime or compensatory time off provisions. These
proposed classification changes in the FLSA status are dependent upon the negotiation
process with the Employee Association.
Volume II - Compensation
The compensation study included fifty-two (52) classifications. Of those, twenty-nine (29)
classifications were selected in order to collect compensation data within the defined labor
market. Survey classes that had the most consistent and useful survey data were used as
"benchmarks" in building the compensation plan. Benchmark classes are those classes that
are tied directly to market salary data during the salary setting process. These classes are
used as a means of anchoring the City's overall compensation plan to the market.
At the November 4, 2014 City Council meeting, the City approved a list of comparator
agencies. The following ten (10) agencies were used as comparators for the purposes of
this market study: City of Agoura Hills, City of Calabasas, City of Cypress, City of Dana
Point, City of Hermosa Beach, City of Lawndale, City of Malibu, City of Redondo Beach,
City of Rolling Hills Estates, and the City of San Juan Capistrano.
The last element requiring discussion prior to beginning a market survey is the specific
benefit data to be collected and analyzed. The following information was collected for each
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of the benchmarked classifications: monthly base salary, employee retirement, insurance,
leaves, automobile allowance, uniform allowance, deferred compensation and others.
Data was collected during the months of November and December 2014. Koff &
Associates' analysis includes the 75th percentile and median (midpoint) comparator data for
each benchmarked classification for both base salaries and total compensation. The 75th
percentile is based on Resolution No. 2002-56 (Attachment 3) which was adopted by the
City Council on July 2, 2002, and established a policy that defined (in part) employee
compensation levels shall be set at the 75th percentile of the comparator agencies studied.
Although there is some variance amongst the classifications, generally the results of Koff &
Associates' analysis of the City's compensation structure indicates the City's compensation
levels are within the intended points of deviation set forth in Resolution No. 2002-56. Those
classifications falling outside the prescribed deviations may be addressed by the City
Council.
CONCLUSION
The Classification and Compensation Study prepared by Koff & Associates represents a
tool by which the City may create and implement an equitable classification and
compensation plan for its full-time and part-time employees.
Attachments:
1 - Final Report of the Classification and Compensation Study — Classification
2 - Final Report of the Classification and Compensation Study — Compensation
3 - Resolution No. 2002-56
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KJ KIG
Final Report of the
Classification and
Compensation Study
City of Rancho Palos Verdes
DRAFT
Volume I — Classification
January 2015
Koff & Associates
icrammer
Chief Executive Officer
6400 Hollis Street, Suite 5
Emeryville, CA 94608
www.koffassociates.com
P: 510.658.563;0 .
T: 800.514.5195'
da F: 510.652.5633
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
January 20, 2015
Mr. Sean Robinson
Human Resources Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Dear Mr. Robinson:
Koff & Associates is pleased to present the final classification and compensation report
for the study of all positions at the City of Rancho Palos Verdes. Volume I documents
the classification study process and provides analysis results and observations
regarding the City's classification plan, allocation of individual positions for all City staff,
and class specifications. Volume II, to be sent under separate cover, documents the
market compensation survey, findings, and observations.
This first volume incorporates a summary of the study's multi -step process, which included
results of written Position Description Questionnaires, interviews with employees, and employee
review and comments in the form of draft class descriptions, and class allocations.
We would like to thank you and other City staff for your assistance and cooperation, without
which this study could not have been brought to its successful completion.
We will be glad to answer any questions or clarify any points as you are reviewing study results
and findings, and to assist the City with formulating policies, philosophies, and implementation
targets. It was a pleasure working with the City and we look forward to future opportunities to
provide you with professional assistance.
Very truly yours,
�,,S. bct��
Georg Krammer
Chief Executive Officer
Koff & Associates
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Final Report — Classification and Compensation Study
TABLE OF CONTENTS
City of Rancho Palos Verdes
Page
Background.....................................................................................1
Classification Study Goals...............................................................1
Classification Study Process...........................................................1
Classification Concepts...................................................................2
Classification Findings.....................................................................6
Maintaining the Classification Plan................................................10
Appendix I — Proposed Position Allocations
Appendix II — Proposed Class Descriptions
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Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
BACKGROUND
In July of 2014, the City of Rancho Palos Verdes contracted with Koff & Associates to conduct a
classification and compensation study for all City staff. This study was precipitated by several
factors:
➢ The concern of the City Council, management, and the employee groups that employees
should be recognized for the level and scope of work performed and that they are paid
on a fair and competitive basis that allows the City to recruit and retain a high-quality
staff;
➢ To ensure that class descriptions reflect current programs, responsibilities, and
technology;
➢ The desire to have a classification and compensation plan that can meet the needs of
the City; and
➢ The desire to ensure that internal relationships of salaries are based upon objective,
non -quantitative evaluation factors, resulting in equity across all City departments.
A total of fifty-two (52) classifications were studied (including the City Manager and new
classifications developed during the classification study).
CLASSIFICATION STUDY GOALS
The goals and objectives of the classification portion of the study were to:
➢ Obtain detailed information regarding each position through a variety of techniques,
including written Position Description Questionnaires (PDQs) and interviews with
employees and management;
➢ Prepare an updated classification plan, including proposed class descriptions and
position allocations that recognizes the scope and level of the various classes and
positions, and is perceived equitable by management and employees alike;
➢ Provide class descriptions and other documentation that includes information required
for compliance with the Americans with Disabilities Act (ADA) and appropriate
qualifications, including knowledge, skills, and other requirements that are job-related
and meet other legal guidelines; and
➢ Provide sufficient documentation to allow the City to maintain the classification system
on a regular basis.
CLASSIFICATION STUDY PROCESS
The classification study procedures were as follows:
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City of Rancho Palos Verdes
➢ An initial meeting was held with City management to clarify study scope, objectives,
processes, and deliverables.
An orientation meeting was held to which all employees were invited, to meet consultant
staff involved with the project, clarify study objectives and procedures, answer questions,
and distribute the PDAs.
➢ After the PDQs were completed by employees and reviewed by supervisors and
consultant staff, interviews were conducted with all employees and management.
Following the analysis of the classification information gathered, draft class concepts,
specifications, and position allocations were developed for management and employee
review.
After resolution of issues, wherever possible, including additional contacts with
employees and management to gain details and clarification, appropriate modifications
were made to the draft specifications and allocations and this final report was prepared.
CLASSIFICATION CONCEPTS
The Difference between Positions and Classifications
"Position" and "Classification" are two terms that are often used interchangeably, but have very
different meanings. As used in this report:
A position is an assigned group of duties and responsibilities performed by one person.
A position can be full-time, part-time, regular or temporary, filled or vacant. Often the
word "job" is used in place of the word "position."
Y A classification or class may contain only one position or may consist of a number of
positions. When you have several positions assigned to one class, it means that the
same title is appropriate for each position; that the scope, level, duties, and
responsibilities of each position assigned to the class are sufficiently similar (but not
identical) that the same core knowledge, skills, abilities, and other requirements are
appropriate for all positions, and that the same salary range is equitable for all positions
in the class.
The description of a position often appears as a working desk manual, going into detail
regarding work process steps, while a class description emphasizes the general scope and level
of responsibilities, plus the knowledge, skills, abilities, and other requirements for successful
performance.
When positions are classified, the focus is on assigned job duties and the job related
requirements for successful performance, not on individual employee capabilities or amount of
work performed. Positions are thus evaluated and classified on the basis of such factors as
knowledge, skills, and abilities required to perform the work, the complexity of the work, the City
delegated to make decisions and take action, the responsibility for the work of others and/or for
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City of Rancho Palos Verdes
budget expenditures, contacts with others (both inside and outside of the organization), and the
impact of the position on the organization and working conditions.
The Relationship of Classification and Compensation
Classification and the description of the work and the requirements to perform the work are
separate and distinct from determining the worth of that work in the labor market and to the
organization. While establishing the appropriate compensation for the work of a class depends
upon an understanding of what that work is and what it requires (as noted above),
compensation levels are often influenced by two factors:
➢ The external labor market; and
➢ Internal relationships within the organization.
Compensation findings and market data for the City are covered in Volume II of this report.
The Purpose of Having a Classification Plan
A position classification plan provides an appropriate basis for making a variety of human
resources decisions such as the:
➢ Development of job-related recruitment and selection procedures;
➢ Clear and objective appraisal of employee performance;
➢ Development of training plans and succession planning;
➢ Design of an equitable and competitive salary structure;
➢ Organizational development and the management of change; and
➢ Provision of an equitable basis for discipline and other employee actions.
In addition to providing this basis for various human resources management and process
decisions, a position classification plan can also effectively support systems of administrative
and fiscal control. Grouping of positions into an orderly classification system supports planning,
budget analysis and preparation, and various other administrative functions.
Within a position classification plan, job classifications can either be broad (containing a number
of positions) or narrow (emphasizing individual job characteristics). Broad job classifications are
indicated when:
➢ Employees can be hired with a broad spectrum of knowledge, skill, and/or academic
preparation and can readily learn the details of the City, the department, and the position
on-the-job; or
➢ There is a need for flexibility of the assignment within a department or an organization
due to changing programs, technologies, or workload.
Individualized job classifications are indicated when:
➢ There is an immediate need to recruit for specialty knowledge and skills;
➢ There is a minimum of time or capability for on-the-job training; or
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City of Rancho Palos Verdes
➢ There is an organizational need to provide for specific job recognition and to highlight the
differences between jobs.
Most classification plans are a combination of these two sets of factors and we have chosen the
middle ground in this study as being most practicable in the City's changing environment and
service delivery expectations, as well as being in line with the City's strategic plan. This
approach resulted in proposing to retitle one classification to more accurately reflect current
responsibilities or use more contemporary titles (e.g., Staff Assistant to Office Technician 1/II); or
to reclassify certain individuals into existing or entirely new classifications that more accurately
reflect current responsibilities (e.g. Staff Assistant to Administrative Assistant). Detailed
allocations are found in Appendix I of the report.
Class Descriptions
In developing the new and revised classification descriptions for all positions, the basic concepts
outlined in the previous pages were utilized. The proposed class descriptions are included in
Appendix II of this report.
As mentioned earlier, the class descriptions are based upon the information from the written
PDQs completed by each employee, the individual job audit interviews (if required), and from
information provided by employees and managers during the review processes. These
descriptions provide:
➢ A written summary documenting the work performed and/or proposed by the incumbents
of these classifications;
➢ Distinctions among the classes; and
➢ Documentation of requirements and qualifications to assist in the recruitment and
selection process.
Just as there is a difference between a position and a class, there is also a difference between a
position description and a class description. A position description, often known as a "desk
manual", generally lists each duty an employee performs and may also have information about
how to perform that duty. A class description normally reflects several positions and is a
summary document that does not list each duty performed by every employee. The class
description, which is intended to be broader, more general and informational, is intended to
indicate the general scope and level of responsibility and requirements of the class, not detail -
specific position responsibilities.
The sections of each class description are as follows:
Title: This should be brief and descriptive of the class and consistent with other titles in
the classification plan and the occupational area.
➢ The title of a classification is normally used for organization, classification, and
compensation purposes within the City. Often working titles are used within a
department to differentiate an individual. All positions have a similar level of scope
and responsibility; however, the working titles may give assurance to a member of
the public that they are dealing with an appropriate individual. Working titles should
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City of Rancho Palos Verdes
be authorized by Human Resources to ensure consistency within the City and across
departmental lines.
Definition: This provides a capsule description of the job and should give an indication
of the type of supervision received, the scope and level of the work and any unusual or
unique factors. The phrase "performs related work as required" is not meant to unfairly
expand the scope of the work performed, but to acknowledge that jobs change and that
not all duties are included in the class specification.
Supervision Received and Exercised: This section specifies which class or classes
provide supervision to the class being described and the type and level of work direction
or supervision provided to this class. The section also specifies what type and level of
work direction or supervision the class provides to other classes. This assists the reader
in defining where the class "fits" in the organization and alludes to possible career
advancement opportunities.
Class Characteristics: This can be considered the "editorial" section of the
specification, slightly expanding the Definition, clarifying the most important aspects of
the class and distinguishing this class from the next higher-level in a class series or from
a similar class in a different occupational series.
Examples of Typical Job Functions: This section provides a list of the major and
typical duties, intended to define the scope and level of the class and to support the
Qualifications, including Knowledge and Skills. This list is meant to be illustrative only.
It should be emphasized that the description is a summary document, and that duties
change depending upon program requirements, technology, and organizational needs.
Qualifications: This element of the description has several sections:
➢ A listing of the job-related knowledge and skills required to successfully perform the
work. They must be related to the duties and responsibilities of the work and
capable of being validated under the Equal Employment Opportunity Commission's
Uniform Guidelines on Selection Procedures. Knowledge (intellectual
comprehension) and Skills (acquired proficiency) should be sufficiently detailed to
provide the basis for selection of qualified employees.
➢ A listing of educational and experience requirements that outline minimum and
alternative ways of gaining the knowledge and skills required for entrance into the
selection process. These elements are used as the basic screening technique for
job applicants.
➢ Licenses and/or certifications identify those specifically required in order to perform
the work. These certifications are often required by an agency of higher jurisdiction
than the City (i.e., the State), and can therefore be appropriately included as
requirements.
Physical Demands: This section identifies the basic physical abilities required for
performance of the work. These are not presented in great detail (although they are more
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City of Rancho Palos Verdes
specifically covered for documentation purposes in the PDQs) but are designed to indicate
the type of pre-employment physical examination (lifting requirements and other unusual
characteristics are included, such as "finger dexterity needed to access, enter, and retrieve
data using a computer keyboard") and to provide an initial basis for determining reasonable
accommodation for ADA purposes.
Working Conditions: These can describe certain outside influences and circumstances
under which a job is performed; they give employees or job applicants an idea of certain
risks involved in the job and what type of protective gear may be necessary to perform the
job. Examples are loud noise levels, cold and/or hot temperatures, vibration, confining
workspace, chemicals, mechanical and/or electrical hazards, and other job conditions.
CLASSIFICATION FINDINGS AND PROPOSED CHANGES
All class descriptions were updated in order to ensure that the format is consistent, and that the
duties and responsibilities are current and properly reflect the required knowledge, abilities, and
skills.
Retitling of Classifications
One change in the classification plan, as noted above, was the title change for eleven (11)
classifications.
Current Class Title
Proposed Class Title
Administrative Staff Assistant
Administrative Assistant
Associate Engineer
Civil Engineer
Executive Staff Assistant
Executive Assistant
Human Resources Manager
Human Resources and Risk Manager
Lead Worker
Senior Public Works Maintenance Worker
Maintenance Worker
Public Works Maintenance Worker II
Recreation Services Manager
Deputy Director of Recreation and Parks
Senior Accounting Technician
Accounting Technician 11
Senior Engineer
Senior Civil Engineer
Staff Assistant I/Part Time
Office Technician II — Part-time
Staff Assistant II
Office Technician II
Title changes are proposed to more clearly reflect the level and scope being performed, as well
as establish consistency with the labor market and industry standards. Any compensation
changes are not dependent upon a new title, but upon the market value as defined by job
scope, level and responsibilities, and the qualifications required for successful job performance.
All position allocations in are contained in Appendix I and class descriptions are included in
Appendix II of this report.
Reclassification of Classifications
The study resulted in three (3) position being reclassified, as noted in the table below.
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City of Rancho Palos Verdes
Current Class Title
Proposed Class Title
Human Resources Intern
Human Resources Analyst
Staff Assistant / Full Time
Administrative Assistant
Maintenance Worker II
Facilities Technician
New Classifications
Six (6) descriptions were developed for which there is no current incumbent, to address the
needs and future growth of the City.
These descriptions are:
➢ Accounting Technician I
➢ Administrative Analyst I
➢ Building Inspector 11
➢ Office Technician I
➢ Senior Accountant
➢ Recreation Program Supervisor I
Exemption Status
One of the major components of the job analysis and classification review is the determination
of each classification's appropriate Fair Labor Standards Act (FLSA) status, i.e., exempt vs.
non-exempt from the FLSA overtime rules and regulations.
As we review position description questionnaires and notes from the interviews, we analyze
each classification's essential functions to determine FLSA status. There are three (3) levels for
the determination of the appropriate FLSA status that are utilized and on which to base FLSA
determinations. Below are the steps used for the determination of Exempt FLSA status.
Salary Basis Test — The incumbents in a classification are paid at least $455 per week ($23,660
per year), not subject to reduction due to variations in quantity/quality of work performed. Note:
computer professionals' salary minimum is defined in hourly terms as $27.63 per hour.
Exemption Applicability — The incumbents in a classification perform any of the following types
of jobs:
Executive: Employee whose primary duty is to manage the business or a recognized
department/entity and who customarily directs the work of two or more employees. This
also includes individuals who hire, fire, or make recommendations that carry particular
weight regarding employment status. Examples: executive, director, owner, manager,
supervisor.
Administrative: Employee whose primary activities are performing office work or non -
manual work on matters of significance relating to the management or business
operations of the firm or its customers and which require the exercise of discretion and
independent judgment. Examples: coordinator, administrator, analyst, accountant.
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City of Rancho Palos Verdes
➢ Professional: Employee who primarily performs work requiring advanced
knowledge/education and which includes consistent exercise of discretion and
independent judgment. The advanced knowledge must be in a field of science or
learning acquired in a prolonged course of specialized intellectual instruction.
Examples: attorney, physician, statistician, architect, biologist, pharmacist, engineer,
teacher.
➢ Computer professional: Employee who primarily performs work as a computer systems
analyst, programmer, software engineer or similarly skilled work in the computer field
performing a) application of systems analysis techniques and procedures, including
consulting with users to determine hardware, software, or system functional
specifications; b) design, development, documentation, analysis, creation, testing, or
modification of computer systems or programs, including prototypes, based on and
related to user or system design specification; or c) design, documentation, testing,
creation or modification of computer programs based on and related to user or system
design specifications; or a combination of the duties described above, the performance
of which requires the same level of skills. Examples: system analyst, database analyst,
network architect, software engineer, programmer.
Job Analysis — A thorough job analysis of the job duties must be performed to determine exempt
status. An exempt position must pass both the salary basis and duties tests. The job analysis
should include:
➢ Review of the minimum qualifications established for the job;
➢ Review of prior class descriptions, questionnaires, and related documentation;
➢ Confirmation of duty accuracy with management; and
➢ Review and analysis of workflow, organizational relationships, policies, and other
available organizational data.
Non-exempt positions work within detailed and well-defined sets of rules and regulations,
policies, procedures, and practices that must be followed when making decisions. Although the
knowledge base required to perform the work may be significant, the framework within which
incumbents work is fairly restrictive and finite. (Please note that FLSA does not allow for the
consideration of workload and scheduling when it comes to exemption status).
Finally, often times a position performs both non-exempt and exempt duties, so we analyze time
spent on each type of duties. If a classification performs mostly non-exempt duties (i.e. more
than 50% of time), then the classification would be considered non-exempt.
Based on our expert analysis and what we typically see in other agencies, as a best practice,
the FLSA status of the City's classifications should be as follows (i.e., all positions allocated to
the classification have the same exemption status):
Classification
Recommended FLSA Status
Account Clerk
Non -Exempt
Accountant
Non -Exempt
Accounting Manager
Exempt
Accounting Technician I
Non -Exempt
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Accounting Technician 11
Non -Exempt
Classification
Recommended FLSA Status
Administrative Analyst I
Non -Exempt
Administrative Analyst I
Non -Exempt
Administrative Analyst 11
Non -Exempt
Administrative Assistant
Non -Exempt
Assistant Engineer
Non -Exempt
Assistant Planner
Non -Exempt
Associate Planner
Non -Exempt
Building Inspector I
Non -Exempt
Building Inspector 11
Non -Exempt
Building Official
Exempt
City Clerk
Exempt
City Manager
Exempt
Civil Engineer
Exempt
Code Enforcement Officer
Non -Exempt
Deputy City Clerk
Non -Exempt
Deputy City Manager
Exempt
Deputy Director of Community Development
Exempt
Deputy Director of Finance
Exempt
Deputy Director of Public Works
Exempt
Deputy Director of Recreation and Parks
Exempt
Director of Community Development
Exempt
Director of Finance
Exempt
Director of Public Works
Exempt
Director of Recreation and Parks
Exempt
Executive Assistant
Non -Exempt
Facilities Technician
Non -Exempt
Human Resources Analyst
Non -Exempt
Human Resources and Risk Manager
Exempt
Information Technology Manager
Exempt
Office Technician I
Non -Exempt
Office Technician 11
Non -Exempt
Permit Technician
Non -Exempt
Planning Technician
Non -Exempt
Principal Engineer
Exempt
Principal Planner
Exempt
Public Works Maintenance Superintendent
Exempt
Public Works Maintenance Worker I
Non -Exempt
Public Works Maintenance Worker 11
Non -Exempt
Recreation Program Supervisor I
Exempt
Recreation Program Supervisor 11
Exempt
Recreation Services Leader I
Non -Exempt
Recreation Services Leader II
Non -Exempt
Recreation Specialist
Non -Exempt
Senior Accountant
Exempt
Senior Administrative Analyst
Exempt
Senior Civil Engineer
Exempt
Senior Planner
Exempt
Senior Public Works Maintenance Worker
Non -Exempt
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City of Rancho Palos Verdes
MAINTAINING THE CLASSIFICATION PLAN
A classification plan is not a stable, unchanging entity. Positions may grow and change
depending upon technology, service delivery requirements, and a number of other factors. As
mentioned above, a "snapshot in time" may become outdated quickly in some areas.
We are therefore including this final section to this report, which will assist the City in identifying
appropriate placement of new and/or realigned positions within the recommended classification
structure. By utilizing this process, the City will be able to change and grow the organization
while maintaining the classification structure.
In considering whether a position should be placed in a higher/lower classification or where a
new classification should be placed within the plan, the following factors should be examined.
Although they are not quantified, as requests for reclassification occur, each of the following
factors should be addressed. These will provide guidance for maintenance of the classification
and compensation plans.
1. Type and Level of Knowledge and Skill Required
This factor defines the level of job knowledge and skill, including those attained by formal
education, technical training, on -the job experience, and required certification or
professional registration. The varying levels are as follows:
A. The basic or entry-level into any occupational field
This entry-level knowledge may be attained by obtaining a high school diploma,
completing specific technical course work, or obtaining a four-year or advanced college
or university degree.
B. The experienced or journey -level in any occupational field
This knowledge and skill level recognizes a class that is expected to perform the day-to-
day functions of the work independently, but with guidelines (written or oral) and
supervisory assistance available. This level of knowledge is sufficient to provide on-the-
job instruction to a fellow employee or an assistant when functioning in a lead capacity.
Certifications may be required for demonstrating possession of the required knowledge
and skills.
C. The advanced level in any occupational field
This knowledge and skill level is applied in situations where an employee is required to
perform or deal with virtually any job situation that may be encountered. Guidelines may
be limited and creative problem solving may be involved. Supervisory knowledge and
skills are considered in a separate factor and should not influence any assessment of
this factor.
D. Total mastery of one or more occupational fields
This level normally requires an advanced level of college or university education and is
normally found in a research, educational, or product development situation.
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2. Supervisory/Management Responsibility
This factor defines the supervisory and managerial responsibility, including short and long-
range planning, budget development and administration, resource allocation, policy and
procedure development, and direction of staff.
A. No ongoing direction of programs or staff
The employee is responsible for the performance of his or her own work and may
provide side-by-side instruction to a co-worker.
B. Lead direction of staff or program coordination
The employee plans, assigns, directs, and reviews the work of staff performing similar
work to that performed by the employee on a day-to-day basis. Training in work
procedures is normally involved. If staff direction is not involved, the employee must
have responsibility for independently coordinating one or more programs or projects on a
regular basis.
C. Full first-line supervisor
The employee performs the supervisory duties listed above, and, in addition, makes
effective recommendation and/or carries out selection, performance evaluation, and
disciplinary procedures. If staff supervision is not involved, the employee must have
programmatic responsibility, including development and implementing goals, objectives,
policies and procedures, and budget development and administration.
D. First full managerial level
The employee is considered mid -management, often supervising through subordinate
levels of supervision. In addition to the responsibilities outlined above, responsibilities
include allocating staff and budget resources among competing demands and
performing significant program and service delivery planning and evaluation. Normally,
this level would be titled a program or division manager.
E. Department managerial level
The employee is the director of a specified department, normally reporting to the Chief
Executive Officer (i.e. City Manager).
F. Chief Executive Officer level
The employee has total administrative responsibility for the City.
3. Supervision Received
A. Direct Supervision
Direct supervision is usually received by entry-level employees and trainees, i.e.,
employees who are new to the organization and/or position they are filling. Initially under
close supervision, incumbents with basic related experience learn to perform the routine
tasks and activities of the assigned classification. As experience is gained, assignments
become more varied and are performed with greater independence. Positions receiving
direct supervision usually perform most of the duties required of the positions at the next
Koff & Associates 11
Attachments 3-14
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
higher level (i.e., the journey -level in a class series), but are not expected to function at the
same skill level and usually exercise less independent discretion and judgment in matters
related to work procedures and methods. Work is usually supervised while in progress
and fits an established structure or pattern. Exceptions or changes in procedures are
explained in detail as they arise. Since this class is often used as a training class,
employees may have only limited or no directly related work experience.
B. General Supervision
General supervision is usually received by journey -level and experienced employees, i.e.,
employees who have been in a position for a period of time and have had the opportunity
to be trained and learn most, if not all, duties and responsibilities of the assigned
classification. Incumbents are cross -trained to perform the full range of technical work in
all of the areas of assignment. Positions at this level are distinguished from the next
lower level (i.e., the entry-level in a class series) by the performance of the full range of
duties as assigned, working independently, and exercising judgment and initiative.
Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies of
the work unit.
C. General Direction
General direction is usually received by supervisory or managerial employees, or
employees who are highly specialized and/or subject matter experts in a certain field,
function, or program. Responsibilities include performing diverse, specialized, and
complex work involving significant accountability and decision-making responsibility.
The incumbent organizes and oversees day-to-day activities of a work unit, division,
function, and/or program and is responsible for providing professional -level support to
the next higher classification level (often a Department Head or other executive
manager) in a variety of areas. Successful performance of the work requires an
extensive professional background as well as skill in coordinating the assigned work with
other functional areas, work units, divisions, departments, and/or outside agencies. This
class is often distinguished from the next higher classification level in that the latter has
overall responsibility for all functions of the assigned department or division and for
developing, implementing, and interpreting public policy.
D. Administrative Direction
Administrative direction is usually received by department heads or other executive
management classifications. The class' work provides for a wide variety of independent
decision-making, within legal and general policy and regulatory guidelines. The class
itself often exercises general direction and supervision over other management,
supervisory, professional, technical, and administrative support staff through subordinate
levels of supervision and oversees, directs, and participates in all activities of the
assigned department or work section, including short- and long-term planning,
development, and administration. This class often provides assistance to the chief
executive officer of the organization in a variety of administrative, coordinative,
analytical, and liaison capacities. Successful performance of the work requires
knowledge of public policy, municipal functions and activities, including the role of the
elected governing body, and the ability to develop, oversee, and implement projects and
programs in a variety of areas. Responsibilities include coordinating the activities of the
Koff & Associates 12
Attachments 3-15
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
assigned department or work section with those of other departments and outside
agencies and managing and overseeing the complex and varied functions of the
department. The incumbent is accountable for accomplishing departmental planning
and operational goals and objectives and for furthering organizational goals and
objectives within general policy guidelines.
E. Policy Direction
Policy direction is received by the organization's chief executive officer (City Manager)
who is accountable to the governing body and responsible for enforcement of all codes
and regulations, the conduct of all financial activities, and the efficient and economical
performance of the organization's operations.
4. Problem Solving
This factor involves analyzing, evaluating, reasoning and creative thinking requirements. In
a work environment, not only the breadth and variety of problems are considered, but also
guidelines, such as supervision, policies, procedures, laws, regulations, and standards
available to the employee.
A. Structured problem solving
Work situations normally involve making choices among a limited number of alternatives
that are clearly defined by policies and procedures. Supervision, either on-site or
through a radio or telephone, is readily available.
B. Independent, guided problem solving
Work situations require making decisions among a variety of alternatives; however,
policies, procedures, standards, and regulations guide the majority of the work.
Supervision is generally available in unusual situations.
C. Application of discriminating choices
Work situations require searching for solutions and independently making choices
among a wide variety of policies, procedures, laws, regulations, and standards.
Interpretation and evaluation of the situation and available guidelines are required.
D. Creative, evaluative, or analytical thinking
Work situations require the analysis and application of organizational policies and goals,
complex laws, and/or general business or ethical considerations.
5. City for Making Decisions and Taking Action
This factor describes the degree to which employees have the freedom to take action within
their job. The variety and frequency of action and decisions, the availability of policies,
procedures, laws, and supervisory or managerial guidance, and the consequence or impact
of such decisions are considered within this factor.
A. Direct, limited work responsibility
The employee is responsible for the successful performance of his or her own work with
little latitude for discretion or decision-making. Direct supervision is readily available.
Koff & Associates 13
Attachments 3-16
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
B. Decision-making within guidelines
The employee is responsible for the successful performance of their own work, but able
to prioritize and determine methods of work performance within general guidelines.
Supervision is available, although the employee is expected to perform independently on
a day-to-day basis. Emergency or unusual situations may occur, but are handled within
procedures and rules. Impact of decisions is normally limited to the department or
function to which assigned.
C. Independent action with focus on work achieved
The employee receives assignments in terms of long-term objectives, rather than day-to-
day or weekly timeframes. Broad policies and procedures are provided, but the
employee has latitude for choosing techniques and deploying staff and material
resources. Impact of decisions may have significant department or City wide service
delivery and/or budgetary impact.
D. Decisions made within general policy or elected official guidance
The employee is subject only to the policy guidance of elected officials and/or broad
regulatory or legal constraints. The ultimate City for achieving the goals and objectives
of the City are with this employee.
6. Interaction with Others
This factor includes the nature and purpose of contacts with others, from simple exchanges
of factual information to the negotiation of difficult issues. It also considers with whom the
contacts are made, from co-workers and the public to elected or appointed public officials.
A. Exchange of factual information
The employee is expected to use ordinary business courtesy to exchange factual
information with co-workers and the public. Strained situations may occasionally occur,
but the responsibilities are normally not confrontational.
B. Interpretation and explanation of policies and procedures
The employee is required to interpret policies and procedures, apply and explain them
and influence the public or others to abide by them. Problems may need to be defined
and clarified and individuals contacted may be upset or unreasonable. Contacts may
also be made with individuals at all levels throughout the City.
C. Influencing individuals or groups
The employee is required to interpret laws, policies, and procedures to individuals who
may be confrontational or to deal with members of professional, business, community, or
other groups or regulatory agencies as a representative of the City.
D. Negotiation with organizations from a position of City
The employee often deals with public officials, members of boards, councils,
commissions, and others to provide policy direction, explain agency missions, and/or
negotiate solutions to difficult problems.
Koff & Associates 14
Attachments 3-17
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
7. Working Conditions/Physical Demands
This factor includes specific physical, situational, and other factors that influence the
employee's working situation.
A. Normal office or similar setting
The work is performed in a normal office or similar setting during regular office hours
(occasional overtime may be required, but compensated for). Responsibilities include
meeting standard deadlines, using office and related equipment, lifting materials
weighing up to 25 pounds, and communicating with others in a generally non -stressful
manner.
B. Varied working conditions with some physical or emotional demands
The work is normally performed indoors, but may have some exposure to noise, heat,
weather, or other uncomfortable conditions. Stand-by, call back, or regular overtime
may be required. The employee may have to meet frequent deadlines, work extended
hours, and maintain attention to detail at a computer or other machinery, deal with
difficult people, or regularly perform moderate physical activity.
C. Difficult working conditions and/or physical demands
The work has distinct and regular difficult demands. Shift work (24-7 or rotating) may be
required; there may be exposure to hazardous materials or conditions; the employee
may be subject to regular emergency callback and extended shifts; and/or the work may
require extraordinary physical demands.
Based on the above factors, in the maintenance of the classification plan when an employee is
assigned an additional duty or responsibility and requests a change in classification, it is
reasonable to ask:
➢ What additional knowledge and skills are required to perform the duty?
➢ How does one gain this additional knowledge and skills — through extended training,
through a short-term seminar, through on-the-job experience?
➢ Does this duty or responsibility require new or additional supervisory responsibilities?
➢ Is there a greater variety of or are there more complex problems that need to be solved
as a result of the new duty?
➢ Does the employee have to make a greater variety of or more difficult decisions as a
result of this new duty?
➢ Are the impacts of decisions greater because of this new duty (effects on staff, budget,
department or City-wide activities, and/or relations with other agencies)?
➢ Are guidelines, policies, and/or procedures provided to the employee for the
performance of this new duty?
➢ Is the employee interacting with City workers, the public, or others differently as a result
of this new assignment?
➢ Have the working or physical conditions of the job changed as a result of this new
assignment?
Koff & Associates 15
Attachments 3-18
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Application of these factors by asking the appropriate questions will enable the City to maintain
the classification and compensation system in a timely and consistent manner.
Again, we want to thank the City for its time and cooperation in bringing this study to a
successful conclusion. It has been a pleasure working with the City of Rancho Palos Verdes on
this critical project. Please do not hesitate to contact us if we can provide any additional
information or clarification regarding this report.
Respectfully Submitted,
Koff & Associates
1--M S•U'
Georg Krammer
Chief Executive Officer
Koff & Associates 16
Attachments 3-19
Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Appendix I
Recommended Employee Allocations
Koff & Associates
Attachments 3-20
Volume I Appendix 1
City of Rancho Palos Verdes
Employee Allocation List
December 2014
Account Clerk
Account Clerk
No Change
Non -Exempt
Finance
Accountant
Accountant
No Change
Non -Exempt
Finance
Administrative Analyst II
Administrative Analyst II
No Change
Non -Exempt
Administration
Administrative Analyst II
Administrative Analyst II
No Change
Non -Exempt
Parks & Recreation
Administrative Staff Assistant
Administrative Assistant
Title Change
Non -Exempt
Community Development
Assistant Engineer
Assistant Engineer
No Change
Non -Exempt
Public Works
Assistant Planner
Assistant Planner
No Change
Non -Exempt
Community Development
Associate Engineer
Civil Engineer
Title Change
ExemptPublic
Works
Associate Engineer
Civil Engineer
Title Change
Exempt
Public Works
Associate Engineer look
Civil Engineer
Title Change
Exempt
Public Works
Associate Planner
Associate Planner
No Change
Non -Exempt
Community Development
Associate Planner
Associate Planner
No Change
Non -Exempt
Community Development
Building Inspector I
Building Inspector I
No Change
Non -Exempt
Community Development
Building Inspector I
Building Inspector I
No Change
Non -Exempt
Community Development
Building Official
Building Official
No Change
Exempt
Community Development
City Clerk
City Clerk
No Change
Exempt
Administration
Code Enforcement Officer
Code Enforcement Officer
No Change
Non -Exempt
Community Development
Code Enforcement Officer
Code Enforcement Officer
No Change
Non -Exempt
Community Development
Deputy City Clerk
Deputy City Clerk
No Change
Non -Exempt
Administration
Deputy City Manager
Deputy City Manager
No Change
Exempt
Administration
Deputy Director Community Development
Deputy Director Community Development
No Change
Exempt
Community Development
Deputy Director of Finance
Deputy Director of Finance
No Change
Exempt
Finance
Deputy Director of Public Works
Deputy Director of Public Works
No Change
Exempt
Public Works
Director of Community Development
Director of Community Development
No Change
Exempt
Community Development
Director of Finance
Director of Finance
No Change
Exempt
Finance
Director of Recreation and Parks
Director of Recreation and Parks
No Change
Exempt
Parks & Recreation
Executive Staff Assistant
Executive Assistant �
Title Change
Non -Exempt
Administration
Human Resources Intern
Human Resources Analyst
Reclassification
Non -Exempt
Administration
Human Resources Manager
Human Resources and Risk Manager
Title Change
Exempt
Administration
Information Technology Manager
Information Technology Manager
No Change
Exempt
Administration
Lead Worker
Senior Public Works Maintenance Worker
Title Change
Non -Exempt
Public Works
Maintenance Worker
Public Works Maintenance Worker II
Title Change
Non -Exempt
Public Works
Maintenance Worker II
Facilities Technician
Reclassification
Non -Exempt
Public Works
Permit Technician
Permit Technician
No Change
Non -Exempt
Community Development
Permit Technician
Permit Technician
No Change
Non -Exempt
Community Development
Permit Technician
Permit Technician
No Change
Non -Exempt
Community Development
Permit Technician
Permit Technician
No Change
Non -Exempt
Public Works
Planning Technician
Planning Technician
No Change
Non -Exempt
Community Development
Public Works Director
Director of Public Works
No Change
Exempt
Public Works
Recreation Leader I
Recreation Leader I
No Change
Non -Exempt
Parks & Recreation
Recreation Leader I
Recreation Leader I
No Change
Non -Exempt
Parks & Recreation
Recreation Leader II
Recreation Leader 11
No Change
Non -Exempt
Parks & Recreation
Recreation Leader II
Recreation Leader 11
No Change
Non -Exempt
Parks & Recreation
Recreation Leader 11
Recreation Leader 11
No Change
Non -Exempt
Parks & Recreation
Recreation Leader II
Recreation Leader 11
No Change
Non -Exempt
Parks & Recreation
Recreation Leader 11
Recreation Leader 11
No Change
Non -Exempt
Parks & Recreation
Recreation Program Supervisor 11
Recreation Program Supervisor II
No Change
Exempt
Parks & Recreation
Recreation Program Supervisor II
Recreation Program Supervisor II
No Change
Exempt
Parks & Recreation
Recreation Services Manager
Deputy Director of Recreation and Parks
Title Change
_
Exempt
Parks & Recreation
Recreation Specialist
Recreation Specialist
No Change
Non -Exempt
Parks & Recreation
Recreation Specialist
Recreation Specialist
No Change
Non -Exempt
Parks & Recreation
Recreation Specialist
Recreation Specialist
No Change
Non -Exempt
Parks & Recreation
Senior Accounting Technician
Accounting Technician II
Title Change
Non -Exempt
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Administration
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Administration
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Finance
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Parks & Recreation
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Public Works
Senior Administrative Analyst
Senior Administrative Analyst
No Change
Exempt
Public Works
Senior Engineer
Senior Civil Engineer
No Change
Exempt
Public Works
Senior Engineer
Senior Civil Engineer
No Change
Exempt
Public Works
Senior Planner
Senior Planner
No Change
Exempt
Community Development
Senior Planner
Senior Planner
No Change
Exempt
Community Development
Senior Planner
Senior Planner
No Change
Exempt
Community Development
Staff Assistant I/Part Time
Office Technician 11 - Part-time
Title Change
Non -Exempt
Parks & Recreation
Staff Assistant II
Office Technician 11
Title Change
Non -Exempt
Community Development
Staff Assistant II / Full Time
Administrative Assistant
Reclassification
Non -Exempt
Administration
Attachments 3-21
Final Report — Classification and Compensation Study
Appendix II
Recommended Class Descriptions
Koff & Associates
City of Rancho Palos Verdes
Attachments 3-22
ACCOUNT CLERK
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct supervision, performs a variety of routine technical and administrative accounting
support duties in the preparation, maintenance, and processing of accounting records and
transactions, including accounts payable, purchasing and general ledger; balances and maintains
manual and computerized financial and accounting records; and performs related work as
required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from assigned supervisory or management staff. Exercises no direct
supervision over staff.
CLASS CHARACTERISTICS
This is the entry-level class within the accounting support series. Initially under close supervision,
incumbents with general administrative experience perform work in accounts receivable and
accounts payable, in addition to performing a variety of record keeping, reconciliation, and
account support activities. As knowledge and experience are gained, the work becomes broader
in scope, assignments are more varied, and are performed under more general supervision.
Employees in this class are distinguished from the Accounting Technician in that the latter
performs more complex technical accounting support assignments requiring additional training
and a higher level of technical skill.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Performs a variety of routine administrative and technical account support duties related to
accounts payable, accounts receivable, purchasing and/or department -specific technical
account duties, including posting, balancing, adjusting, and maintaining manual and
computerized account and financial records according to established policies and procedures.
➢ Verifies, posts, and records a variety of financial transactions, including expense reports, petty
cash reimbursements, trust deposit payments, and transit token reimbursements.
➢ Prepares and maintains databases, records, and a variety of periodic and special financial,
accounting and statistical reports; generates reports by computer and balances them
appropriately.
➢ Enters and retrieves information and data using standard word processing and spreadsheet
software, as well as accounting, financial, and other related electronic information systems
specific to the department to which assigned.
➢ Maintains a variety of ledgers, registers, and journals according to established account
policies and procedures; reconciles transactions and data as directed; records changes and
resolves differences; maintains the accuracy of accounting and financial records.
Attachments 3-23
Account Clerk
Page 2 of 3
➢ Processes payments in batches and logs batch reports as appropriate; prepares
documentation for payment; confers with vendors as necessary; enters and verifies data into
the automated accounts payable system to produce payments; may prepare manual checks;
prepares payments for mailing and files copies with backup.
➢ Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders,
and invoices; prepares payment requests; processes purchasing requisitions for the assigned
department; converts purchase requisitions into purchase orders.
➢ Sets up new vendor accounts; obtains necessary information and paperwork from vendors;
prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and
balances accounts.
➢ Codes and logs utility bills for entry into accounts payable system.
➢ Monitors expenditure trends to identify potential billing issues.
➢ Supports maintenance of purchasing card program; processes receipts and reconciles to
credit card statements.
➢ Generates and assists in the preparation of monthly, quarterly, and year-end financial,
summary and technical reports, including quarterly sales tax revenues, journal entries, and
annual 1099 federal tax forms.
➢ Performs general office support duties such as opening and routing mail and deliveries;
preparing correspondence; filing and record keeping; duplicating and distributing various
written materials; and ordering and keeping inventory of office supplies.
➢ Assists with the year-end closing.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Terminology and practices of financial and account document processing and record-keeping,
including accounts receivable, accounts payable, purchasing, and general ledger.
➢ Business arithmetic and basic financial and statistical techniques.
➢ Record-keeping principles and procedures.
➢ City's purchasing ordinance and policies.
➢ Modern office practices, methods, and computer equipment and computer applications
related to work, including word processing and spreadsheet software.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Perform detailed account and financial office support work accurately and in a timely manner.
➢ Respond to and effectively prioritize multiple phone calls and other requests for service.
➢ Interpret, apply, and explain policies and procedures.
➢ Compose correspondence and reports independently or from brief instructions.
➢ Make accurate arithmetic, financial, and statistical computations.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Understand and follow oral and written instructions.
➢ Organize own work, set priorities, and meet critical time deadlines.
Attachments 3-24
Account Clerk
Page 3 of 3
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to the completion of the twelfth (12th) grade and (2) two years of clerical experience
involving financial record keeping.
License:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the telephone. This is primarily a
sedentary office classification although standing and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-25
ACCOUNTANT
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs professional accounting work, including auditing, analyzing,
and verifying fiscal records and reports, preparing financial and statistical reports, providing
information to City staff regarding accounting practices and procedures, and reconciling general
ledger accounts; provides information to support City's annual budget process; prepares year-
end audit reports and schedules; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management staff. Exercises no
supervision of staff.
CLASS CHARACTERISTICS
This is the journey -level class in the professional accounting series. Incumbents perform the full
range of routine departmental accounting and record-keeping programs under only minimal
supervision. Responsibilities require the use of tact, discretion, and independent judgment.
Successful performance of the work requires thorough knowledge of governmental accounting
practices and procedures and fund accounting. This class is distinguished from the Senior
Accountant in that the latter is responsible for more complex and higher-level accounting
functions, exercises a higher level of discretion and independent decision-making, and reviews
the work of lower level accounting staff.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Provides responsible professional and technical assistance in the administration and
implementation of the City's financial, auditing, and accounting programs.
➢ Interprets, explains, and applies general and governmental accounting/auditing principles and
procedures, laws, and regulations affecting the City's financial operations.
➢ Reviews daily cash receipt transactions to ensure proper closing and balance; posts cash
receipts to general ledger systems; assists cashier to resolve credit card terminal problems
and transaction issues.
➢ Prepares deposits for mail -in checks; processes and posts to accounting system.
➢ Prepares monthly, quarterly, and year-end journal entries and processes the general ledger
for assigned accounts; coordinates month-end processing of journal to ensure timely
completion.
➢ Monitors expenditures, revenues, and budget allocations to determine the City's financial
status and prepares custom reports, graphs, and schedules as needed.
Attachments 3-26
Accountant
Page 2 of 3
➢ Prepares journal entries and reconciles general ledger and subsidiary accounts related to
postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares
monthly financial statements, including distributing monthly revenue and expenditure reports
to departments; prepares numerous monthly financial reports.
➢ Analyzes and reconciles expenditure and revenue accounts; reviews and processes
appropriation transfer requests between accounts; reconciles bank statements to the general
ledger.
➢ Participates in and assumes responsibility for various departmental programs including
financial statements, general ledger, monthly statements, and special projects accounting;
conducts and prepares special studies and reports.
➢ Monitors and maintains trust deposit list; sets up new trust deposits as needed; requests
refund when project is completed; reallocates trust deposit balance as requested; reconciles
when necessary.
➢ Records and maintains appropriate controls for fixed assets, including City -owned land;
assists in the City's purchase orders and accounts payable system, auditing and financial
analysis, grant accounting, and special reports.
➢ Maintains and monitors the City's grant funds and ensures compliance with rules and
regulations governing the use of each grant.
➢ Tracks Capital Improvement Program expenditures and allocates funds to the appropriate
Capital Improvement Project account.
➢ Maintains Utility User's tax exemption list; prepares and processes renewal; notifies utility
companies with list of qualified residences.
➢ Assists in the coordination of annual audits.
➢ Assists with investments, portfolio management, cash management, debt management, and
revenue and expense projections.
➢ Prepares a wide variety of financial and statistical reports, including general ledger balance
and activity reports.
➢ Attends meetings, conferences, workshops, and training sessions, and reviews publications
to remain current on principles, practices, and new developments in the field of accounting.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Modern principles, practices, and methods of public and governmental accounting and
financing, including program budgeting and auditing and their application to municipal
operations.
➢ General principles and practices of data processing and its applicability to accounting and
municipal operations.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to municipal financial operations.
➢ Principles and practices of business organization and public administration.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to work,
including word processing and spreadsheet software.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
Attachments 3-27
Accountant
Page 3 of 3
➢ Analyze financial data and draw sound conclusions.
➢ Prepare clear, complete, and concise financial statements and reports.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Make accurate arithmetic, financial, and statistical computations.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Understand and carry out a variety of complex instructions in a responsible and independent
manner.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major coursework
in accounting, finance, business or public administration, or a closely related field and two (2)
years of responsible professional accounting experience.
License:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the telephone. This is primarily a
sedentary office classification although standing and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-28
SENIOR ACCOUNTANT
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, performs the most complex and responsible professional accounting
work, including auditing, analyzing, and verifying financial records, preparing financial and
statistical reports, providing information to City staff regarding accounting practices and
procedures, and reconciling general ledger accounts; participates in the preparation of the City's
annual budgets; prepares year-end audit reports and schedules; provides technical and
responsible support to department management in areas of expertise; and performs related work
as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management staff. Exercises technical
and functional direction over and provides training to lower -level staff.
CLASS CHARACTERISTICS
This is the advanced journey -level class in the professional accounting series. Incumbents work
under general direction and exercise a high level of discretion and independent judgment in
performing the full range of routine to complex accounting and financial record-keeping functions.
Successful performance of the work requires extensive knowledge of governmental accounting
practices and procedures, fund accounting, and fiscal management. This class is distinguished
from Accounting Manager by the latter's supervisory authority in planning, organizing, and
directing the full scope of day-to-day operations for accounting staff.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Provides complex professional and technical assistance in the administration and
implementation of the City's financial, auditing, and accounting programs, including financial
report development, budget monitoring, forecasting, and collection of revenues.
➢ Trains employees in work methods and use of software applications and office equipment.
➢ Reviews and evaluates work in progress and upon completion to ensure that activities and
projects are performed in accordance with City standards, policies, and procedures and
relevant local, state, and federal regulations.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for assigned programs; recommends and administers policies and procedures.
➢ Analyzes financial data and prepares a wide variety of financial reports and statements,
including the Comprehensive Annual Financial Report and State Controller's Annual Report.
➢ Analyzes and reconciles general ledger accounts and other financial transactions.
Attachments 3-29
Senior Accountant
Page 2 of 4
➢ Participates in the preparation of audit schedules and reports for external auditors and assists
department management during the annual auditing process.
➢ Coordinates and administers a wide variety of financial and accounting programs, including
monitoring the business activities of Palos Verdes Interpretive Center accounting program
and procedures.
➢ Participates in the compilation and preparation of annual budgets, including assisting other
departments with budget preparation, providing revenue and expense projections, monitoring
expenditures, and preparing and updating cash flow and projections.
➢ Processes and reconciles revenues, expenditures, and technical transactions in compliance
with all applicable Federal, State, and City laws, rules, regulations, and ordinances.
➢ Manages and administers the City's purchasing card program, including policies, controls,
and reconciliation.
➢ Audits business licenses; generates business license database for Franchise Tax Board.
➢ Provides financial information to bond consultants, fiscal agents, investors, or consultants, as
requested.
➢ Prepares and processes reports and records including cash flows, historical summaries,
charts, graphs, and various memos and letters.
➢ Prepares comprehensive financial and accounting activity studies, statistics, statements, and
reports.
➢ Researches and analyzes technical transactions to resolve questions and validate data;
ensures fiscal accountability and fund integrity for transactions and supporting documentation.
➢ Coordinates technical and financial information and communications between the division,
other departments, and external agencies regarding allocations and accounting issues.
➢ Interprets, explains, and applies general and governmental accounting/auditing principles and
procedures, laws, and regulations affecting the financial operations of municipal government;
provides professional and technical guidance and training to other staff in accounting
processes and procedures.
➢ May review accounting work of lower level accounting staff, including warrant registers, cash
receipt batches, payroll calculations, and ledger reconciliations.
➢ Attends meetings, conferences, workshops, and training sessions, and reviews publications
to remain current on principles, practices, and new developments in accounting.
➢ Assists department management with special projects as required.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles of supervision and training.
➢ Modern principles, practices, and methods of public and governmental accounting and
financing, including program budgeting and auditing and their application to municipal
operations.
➢ General principles and practices of data processing and its applicability to accounting and
municipal operations.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to municipal financial operations.
➢ Principles and practices of business organization and public administration.
➢ Research and reporting methods, techniques, and procedures.
➢ Technical report writing and preparation of correspondence.
➢ Principles and procedures of record keeping.
Attachments 3-30
Senior Accountant
Page 3 of 4
Modern office practices, methods, and computer equipment and applications related to work,
including word processing and spreadsheet software.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Oversee activities of lower level staff.
➢ Prepare complex financial reports.
➢ Train others in proper work procedures.
➢ Perform the most complex professional accounting and financial duties assigned.
➢ Analyze financial data and draw sound conclusions.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Analyze, interpret, summarize, and present administrative and technical information and data
in an effective manner.
Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures,
laws, and regulations.
➢ Conduct research projects, evaluate alternatives, make sound recommendations, and
prepare effective technical staff reports.
➢ Follow department policies and procedures related to assigned duties.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major coursework
in accounting, finance, business administration, or a closely related field and four (4) years of
responsible professional accounting experience for a public agency, or two (2) years of
experience as an Accountant at the City of Rancho Palos Verdes.
License:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the telephone. This is primarily a
sedentary office classification although standing and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
Attachments 3-31
Senior Accountant
Page 4 of 4
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-32
ACCOUNTING MANAGER
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff
performing difficult and complex professional, technical, and administrative support related to
the processing of financial transactions and preparing and reconciling financial and accounting
records and reports; performs professional accounting work to ensure regulatory compliance
with governmental accounting standards; maintains and improves the City's accounting system;
administers current and long-term planning activities; manages the effective use of department
resources to improve organizational productivity and customer service; provides highly complex
and responsible support to the Director of Finance and Deputy Director of Finance in areas of
expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Finance and the Deputy Director of Finance.
Exercises direct and general supervision over professional, technical, and administrative
support staff.
CLASS CHARACTERISTICS
This is a management classification that manages all accounting activities in the Finance
Department. The incumbent organizes and oversees day-to-day financial processing, reporting,
and record-keeping activities. Responsibilities include performing diverse, specialized, and
complex work involving significant accountability and decision-making responsibility. The
incumbent organizes and oversees day-to-day activities and is responsible for providing
professional -level support to the Director of Finance and the Deputy Director of Finance in a
variety of areas. Successful performance of the work requires an extensive professional
background as well as skill in coordinating departmental work. This class is distinguished from
the Deputy Director of Finance in that the latter assists in managing all functions of the
department and serves as "second -in -command" to the department head. This class is further
distinguished from the Director of Finance in that the latter has overall responsibility for all
functions of the Finance Department and for developing, implementing, and interpreting public
policy.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, manages, and oversees the daily functions, operations, and activities of the
Accounting Division, including preparing, monitoring, forecasting, and analyzing financial
information, financial processing, reporting, and record-keeping.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for the division; recommends within departmental policy, appropriate service and
staffing levels; recommends and administers policies and procedures.
➢ Participates in the development, administration, and oversight of division budgets.
Attachments 3-33
Accounting Manager
Page 2 of 4
➢ Develops and standardizes procedures and methods to improve and continuously monitor
the efficiency and effectiveness of assigned programs, service delivery methods, and
procedures; assesses and monitors workload, administrative and support systems, and
internal reporting relationships; identifies opportunities for improvement and makes
recommendations to the Director or Deputy Director.
➢ Participates in the selection of, trains, motivates, and evaluates assigned personnel; works
with employees on performance issues; recommends discipline to the Director or Deputy
Director.
➢ Manages and participates in all activities related to the City's accounting function, including
the accounting system, accounts payable, accounts receivable, processing and issuance of
checks and cash receipts.
➢ Maintains and reconciles a variety of ledgers, reports, and accounting records; examines
accounting transactions to ensure accuracy; approves journal vouchers to post transactions
to accounting records; performs month-end, fiscal year-end, and calendar year-end
accounting system processing.
➢ Prepares and analyzes a variety of complex financial reports, statements, and schedules;
prepares new -year, mid -year, year-end and special reports, including the State Controller's
Report and Comprehensive Annual Financial Report (CAFR).
➢ Prepares, calculates, and analyzes a variety of financial reports and data in the preparation
of the annual operating and Capital Improvement Program budgets.
➢ Prepares the annual budget, including goals and objectives for the Accounting Division.
➢ Assists in the preparation of agenda items for City Council review.
➢ Participates in the development, revision, and maintenance of policy and procedure
manuals governing fiscal matters; monitors financial procedures of all City departments,
including internal audits and checks and balances; ensures that necessary corrective
actions are taken.
➢ Provides information to City departments regarding financial policies and procedures;
interprets policies and procedures for departments.
➢ Reports financial information and provides special reports to the City Treasurer regarding
investment of City funds.
➢ Provides highly complex staff assistance to the Director of Finance and the Deputy Director
of Finance; develops and reviews staff reports and other necessary correspondence related
to assigned activities and services; presents reports to various commissions, committees,
and boards.
➢ Conducts a variety of organizational studies, investigations, and operational studies;
recommends modifications to assigned programs, policies, and procedures, as appropriate.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of public agency finance and accounting; researches emerging
products and enhancements and their applicability to City needs.
➢ Monitors changes in regulations and technology that may affect assigned functions and
operations; implements policy and procedural changes after approval.
➢ Receives, investigates, and responds to difficult and sensitive problems and complaints in a
professional manner; identifies and reports findings and takes necessary corrective action.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and project management.
Attachments 3-34
Accounting Manager
Page 3 of 4
➢ Principles and practices of public agency finance, including general and governmental
accounting, auditing and reporting functions.
➢ Principles and practices of public agency budget development and administration and sound
financial management policies and procedures.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to municipal financial operations.
➢ Organization and management practices as applied to the development, analysis, and
evaluation of programs and operational needs of the assigned division.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned division.
➢ Record-keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Recommend and implement goals, objectives, and practices for providing effective and
efficient services.
➢ Manage and monitor complex projects, on-time and within budget.
➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Analyze, interpret, summarize and present technical information and data in an effective
manner.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations, and
in meetings with individuals.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Attachments 3-35
Accounting Manager
Page 4 of 4
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in accounting, finance, business or public administration, or a related field and three
(3) years of management and/or administrative accounting experience, including one (1) year of
supervisory experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Certification as a Certified Public Accountant in the State of California is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to operate a motor vehicle, and to visit various City and meeting sites;
vision to read printed materials and a computer screen; and hearing and speech to
communicate in person, before groups, and over the telephone. This is primarily a sedentary
office classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator
and to operate standard office equipment. Positions in this classification occasionally bend,
stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing
up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-36
ACCOUNTING TECHNICIAN I
ACCOUNTING TECHNICIAN II
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct or general supervision, performs routine to complex technical and administrative
accounting and financial support duties in the preparation, maintenance, and processing of
accounting records and transactions, including payroll, accounts receivable, accounts payable,
cash receipts, and general ledger; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management staff. Accounting
Technician II exercises technical and functional direction to assigned staff.
CLASS CHARACTERISTICS
Accountinq Technician I: This is the entry-level class in the accounting technician series. Initially
under close supervision, incumbents with general accounting support experience perform work in
payroll, accounts receivable, accounts payable, cash receipts, and general ledger. As knowledge
and experience are gained, the work becomes broader in scope, assignments are more varied,
and are performed under more general supervision. Positions at this level usually perform most
of the duties required of the positions at the journey -level, but are not expected to function at the
same skill level and usually exercise less independent discretion and judgment in matters related
to work procedures and methods. Work is usually supervised while in progress and fits an
established structure or pattern. Exceptions or changes in procedures are explained in detail as
they arise. Since this class is often used as a training class, employees may have only limited
related work experience.
Accountinq Technician II: This is the journey -level class in the accounting technician series.
Incumbents are cross -trained to perform the full range of technical work in all of the following areas:
payroll, accounts receivable, accounts payable, cash receipts, and general ledger, in addition to
performing a wide variety of record keeping, reconciliation, and account support activities and
providing back-up support to payroll. Positions at this level are distinguished from the entry-level
by the performance of the full range of duties as assigned, working independently and exercising
judgment and initiative. Positions at this level receive only occasional instruction or assistance
as new or unusual situations arise and are fully aware of the operating procedures and policies
of the work unit. This class is distinguished from the Accountant in that the latter is a professional -
level class performing work under minimal supervision, requiring a four-year college or university
degree, and exercises a higher level of discretion and independent decision-making.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the typical functions of the job.
Attachments 3-37
Accounting Technician I/II
Page 2 of 5
➢ Performs technical and administrative accounting and financial support duties, including
payroll, accounts receivable, accounts payable, cash receipts, and general ledger.
➢ Receives, reviews, verifies, and processes time recording documents to prepare payroll for
all City employees; audits such documents for completeness, accuracy, and compliance with
rules and regulations; prepares and balances payroll reports and records.
➢ Processes, calculates, and maintains records of a variety of payroll actions, including new -
hire set-up, overtime hours, cost -of -living adjustments, incentive and/or premium pay,
retroactive pay, benefits withholdings, wage garnishments, workers compensation claims, and
final paychecks and pay-offs based on appropriate provisions; maintains employee records
for voluntary and non -voluntary deductions; prepares payroll warrants and wire transfers;
prepares reports and payments for various tax, financial, and insurance organizations.
➢ Receives and verifies timesheets; checks for available sick leave and vacation days and other
types of available leave days and inputs into payroll system; advises supervisors and
employees on requirements of union contracts for time reporting.
➢ Processes personnel transactions making appropriate adjustments/changes in the payroll
system.
➢ Prepares reports and payments for employee retirement benefits; prepares quarterly Federal
and State tax reports.
➢ Assists departments and employees by providing payroll information, explains procedures,
and answers labor contract questions pertaining to payroll.
➢ Reviews daily cash receipts for errors; makes necessary corrections; inputs cash receipt
batches into City's accounting system.
➢ Inputs and reviews journal entries for accounts receivable, accounts payables, expenditures,
and income; files and maintains journal entries.
➢ Reviews accounts payable data for accuracy; generates and sends invoices to vendors,
individuals, and other agencies; updates accounts receivable spreadsheets with new invoices;
sends additional invoices as necessary.
➢ Interacts with vendors over the phone regarding statements and invoices; answers any
questions or concerns vendors may have regarding payments and related issues.
➢ Verifies, posts, and records a variety of financial transactions; prepares and maintains
spreadsheets, records, and a variety of periodic and special financial and accounting reports.
➢ Generates and assists in the preparation of monthly, quarterly, and year-end financial,
summary and technical reports, as directed.
➢ Performs general office support duties such as filing and record keeping, prepares
correspondence.
➢ Maintains and updates postage machine; ensures proper postage rates are applied.
➢ Provides information and records to outside auditors and answers questions.
➢ May train employees in work methods and use of software applications and office equipment.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Public agency finance and account functions including payroll, accounts receivable, accounts
payable, cash receipts, and general ledger.
➢ Computerized accounting and finance systems and computer software and systems related
to finance and payroll processes; other computer applications related to work, including word
processing and spreadsheet software.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
Attachments 3-38
Accounting Technician I/II
Page 3 of 5
➢ Modern office practices, methods, and computer equipment.
➢ Record keeping principles and procedures.
➢ Business arithmetic and statistical techniques.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors and City staff.
Accounting Technician II, in addition to the above:
➢ Methods, practices, and procedures of financial and account document processing and
record keeping, including payroll, accounts receivable, accounts payable, cash receipts, and
general ledger.
➢ Generally accepted accounting principles and procedures and their application to accounting
transactions and records maintenance.
Ability to:
➢ Perform a variety of accounting and financial support duties.
➢ Review payroll and other financial documents for completeness and accuracy.
➢ Make accurate arithmetic and financial computations.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned
work.
➢ Organize own work, set priorities and meet critical time deadlines.
➢ Operate modern office equipment including computer and handheld equipment and software
programs.
➢ Use English effectively to communicate in person, over the telephone and in writing.
➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and
legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted
in the course of work.
Accounting Technician II, in addition to the above:
➢ Oversee activities of lower level staff.
➢ Train others in proper work procedures.
➢ Perform detailed and technical accounting and financial support work.
➢ Prepare and maintain a variety of routine financial statements, reports, records, and files.
➢ Examine and verify financial documents and reports.
➢ Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to
assigned programs and functions.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
Education and Experience:
Accounting Technician I and II: Equivalent to the completion of the twelfth (12th) grade
supplemented by college -level coursework or specialized training in payroll, accounting, or a
related field.
Attachments 3-39
Accounting Technician I/II
Page 4 of 5
Accounting Technician I: One (1) year of experience that has included the maintenance, processing,
and preparation of employee payroll and/or financial and accounting processing and record keeping,
or one (1) years of experience equivalent to Account Clerk at the City of Rancho Palos Verdes.
Accountinq Technician II: Three (3) years of experience that has included the maintenance,
processing, and preparation of employee payroll and/or financial and accounting processing and
record keeping, or two (2) years of experience equivalent to Accounting Technician at the City of
Rancho Palos Verdes.
Licenses and Certifications:
➢ None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the telephone. This is primarily a
sedentary office classification although standing and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-40
ADMINISTRATIVE ANALYST 1/11
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision or direction, provides administrative, budgetary, grant, program,
project, and/or work -flow support to assigned department and/or division; analyzes
programmatic practices and procedures and makes recommendations for organizational,
operational, policy, and procedural improvements; conducts needs analyses, feasibility studies,
and program evaluations for assigned projects and programs; develops, summarizes, and
maintains administrative and fiscal records; fosters cooperative working relationships among City
departments and acts as liaison with various community, public, and regulatory agencies; and
performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision or direction from assigned supervisory or management personnel.
Exercises no direct supervision over staff. May provide technical and functional direction to
lower -level staff.
CLASS CHARACTERISTICS
Administrative Analyst I: This is the entry-level class in the Administrative Analyst series.
Initially under close supervision, incumbents with basic professional administrative support
experience perform analytical and technical work within an assigned division/department. As
experience is gained, assignments become more varied and are performed with greater
independence. Positions at this level usually perform most of the duties required of the positions
at the II level, but are not expected to function at the same skill level and usually exercise less
independent discretion and judgment in matters related to work procedures and methods. Work
is usually supervised while in progress and fits an established structure or pattern. Since this
class is often used as a training class, employees may have only limited or no directly related
work experience.
Administrative Analyst Il: This is the full journey -level class in the Administrative Analyst series.
Incumbents develop and implement policies and procedures for a variety of projects and
programs within an assigned division/department, including budget administration, contract
administration, management analysis, and program evaluation. Incumbents support the work of
departmental management staff by conducting day-to-day administrative support activities and by
providing a professional -level resource for organizational, managerial, and operational analyses
and studies. The work has technical and programmatic aspects requiring the interpretation and
application of policies, procedures, and regulations and may involve frequent contact with the
public. Positions at this level are distinguished from the I level by the performance of the full
range of duties as assigned, working independently, and exercising a higher level of judgment
and initiative. Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies of the work
unit. This class is distinguished from Senior Administrative Analyst in that the latter is
responsible for greater technical and functional supervision of lower -level administrative support
staff and is capable of performing the most complex duties assigned to the department.
Attachments 3-41
Administrative Analyst 1/11
Page 2 of 5
Positions in the Administrative Analyst class series are flexibly staffed and positions at the II
level are normally filled by advancement from the I level requiring at least two (2) years of
experience at the I level and after gaining the knowledge, skill, and experience which meet the
qualifications for and after demonstrating the ability to perform the work of the higher-level class.
When filled from the outside, the employee is required to have at least three (3) years of prior
related experience that allows the employee to meet the qualification standards for the II level.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assists in developing goals, objectives, policies, procedures, work standards, and
administrative control systems for the department to which assigned.
➢ Participates in and oversees the development and administration of departmental budgets;
monitors revenues and expenditures; identifies and recommends resolutions for budgetary
problems.
➢ Coordinates and performs professional -level administrative and programmatic work in such
areas as budget development, financial administration and reporting, grants, purchasing,
database management, contract administration, management analysis, public information,
and/or program evaluation.
➢ Plans, oversees, and administers highly complex department -specific programs and projects;
develops and manages program budgets, including revenue projections, multi-year cash flow
analysis, cost containment, and grant funds disbursement; directs all aspects of assigned
programs, including legal and regulatory compliance to avoid substantial fines; receives,
reviews, and organizes program applications; ensures that awards stay within funding limits;
participates on various committees and may present committee recommendations to the City
Council; sends award letters to program applicants; represents the City to applicants.
➢ Serves as a liaison to employees, outside organizations, community groups, and other
organizations; provides information and assistance to the public regarding the assigned
programs and services; receives and responds to complaints and questions relating to
assigned area of responsibility; reviews problems and recommends corrective actions.
➢ Participates in the development and implementation of new or revised programs, systems,
procedures, and methods of operation; compiles and analyzes data and makes
recommendations regarding staffing, equipment, and facility needs.
➢ Conducts a variety of analytical and operational studies regarding departmental and
programmatic activities, including complex financial, budget, personnel, operational, or
administrative issues or questions; evaluates alternatives, makes recommendations, and
assists with the implementation of procedural, administrative, and/or operational changes after
approval; prepares comprehensive technical records and reports, identifies alternatives, and
makes and justifies recommendations.
➢ Oversees departmental website and other community outreach programs including banner
program, newsletter, webpage and community brochures and fliers.
➢ Coordinates special departmental projects and programs related to financial services,
facilities, parks and/or preserve operations.
➢ May assist in the development and reporting of alternate funding sources and ensures
compliance with Federal, State, City, and funding agency and City accounting and reporting
requirements and applicable laws, regulations, and professional accounting practices.
➢ Prepares and submits City Council agenda reports and various other commission, committee,
and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
Attachments 3-42
Administrative Analyst 1/11
Page 3 of 5
➢ Confers with other management staff regarding provision of administrative and support
services, including contracts, agreements, and grant reporting.
➢ Maintains accurate records and files; develops storage of records and retention schedules.
➢ Assists with and coordinates and organizes community events; represents City to residents in
explaining City policies; provides outreach and public education programs to the community.
➢ Plans, organizes, and oversees special projects as required.
➢ Participates on a variety of interdisciplinary committees and commissions and represents the
City to a variety of community and stakeholder groups.
➢ Communicates orally, in writing, or through graphic representations and statistical summaries
with colleagues, managers, employees, the public, organized employee groups and
representatives of various organizations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of municipal management and government.
➢ Basic principles, practices, and procedures of funding sources and grant funds disbursement.
➢ Project and/or program management, analytical processes, and report preparation
techniques; municipal programs such as, but not limited to, finance, budgeting, purchasing,
and other governmental programs related to the department/division to which assigned.
➢ Organizational and management practices as applied to the analysis, evaluation,
development, and implementation of programs, policies, and procedures.
➢ Principles and practices of public administration as applied to operational unit and program
administration.
➢ Research and reporting methods, techniques, and procedures.
➢ Sources of information related to a broad range of municipal programs, services, and
administration.
➢ Applicable Federal, State, and local laws, codes, and regulations.
➢ Public relations techniques.
➢ Principles and practices of contract administration and evaluation; public agency budget
development and administration, and sound financial management policies and procedures.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned department/division.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and legislative
organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Assist in the development of goals, objectives, policies, procedures, and work standards for
the department.
➢ Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting
activities.
Attachments 3-43
Administrative Analyst 1/11
Page 4 of 5
➢ Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
➢ Plan and conduct effective management, administrative, and operational studies.
➢ Plan, organize, and carry out assignments from management staff with minimal direction.
➢ Conduct research on a wide variety of administrative topics including grant funding, contract
feasibility, budget and staffing proposals, and operational alternatives.
➢ Analyze, interpret, summarize, and present administrative and technical information and data
in an effective manner.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Effectively represent the assigned department/division and the City in meetings with
governmental agencies, community groups, and various businesses, professional, and
regulatory organizations, and in meetings with individuals.
➢ Establish and maintain a variety of filing, record keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate and maintain modern office equipment, including computer equipment and
specialized software applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in business administration, public administration, economics, accounting, finance, or
a related field.
Administrative Analyst I: One (1) year of responsible administrative experience in municipal
government.
Administrative Analyst II: Three (3) years of professional administrative experience in municipal
government, or two (2) years of experience equivalent to Administrative Analyst I at the City of
Rancho Palos Verdes.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites;
Attachments 3-44
Administrative Analyst 1/11
Page 5 of 5
vision to read printed materials and a computer screen;
communicate in person and over the telephone. This i
classification although standing in work areas and walking
required. Finger dexterity is needed to access, enter, and
keyboard, typewriter keyboard, or calculator and to opera
Positions in this classification occasionally bend, stoop, kneel
open and closed to retrieve and file information. Employees
carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
and hearing
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between wor
retrieve data L
ite standard c
reach, push,
must possess
and speech to
sedentary office
areas may be
sing a computer
ffice equipment.
and pull drawers
the ability to lift,
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-45
ADMINISTRATIVE ASSISTANT
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs a variety of administrative, secretarial, and office support
duties of considerable complexity requiring thorough knowledge of the assigned department, its
procedures, and operational details; provides administrative support to management and
departmental staff; composes and prepares correspondence using considerable judgment in
content and style; performs skilled word processing, data entry, and typing; provides information
to the public and staff; provides assistance for a wide variety of assignments related to the
administration of budgets, contracts, research projects, and department programs; and performs
related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory and managerial staff. May exercise
functional supervision over assigned office support staff.
CLASS CHARACTERISTICS
This is the advanced journey -level class in the administrative support series. Incumbents at this
level are capable of performing complex administrative and office support duties, including budget
tracking and assisting in department -related projects and programs. Employees at this level are
required to be fully trained in all procedures related to the assigned area(s) of responsibility,
working with a high degree of independent judgment, tact, and initiative. This class is
distinguished from the Executive Assistant in that the latter provides complex administrative
support to the City Manager, City Council, and management team and oversees the workflow of
the City Manager's office.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Provides administrative support to managers and departmental staff by assisting with duties
of a complex nature, including preparing and editing agenda items for City Council and
commission meetings; acts as a liaison between management and other staff or the public,
coordinating resolutions when appropriate.
➢ Schedules and/or coordinates meetings, seminars, conferences, and training sessions for
department staff; acts as meeting and/or committee secretary including preparing agendas
and informational packets, setting up the room for assigned boards and commissions.
➢ Assists or administers assigned department projects and/or programs as assigned by
management staff; provides assistance to department staff in various research and
department -related projects.
➢ Organizes and carries out administrative assignments; researches, compiles, and organizes
information and data from various sources on a variety of specialized topics related to
programs in assigned area(s); checks and tabulates standard mathematical or statistical data;
Attachments 3-46
Administrative Assistant
Page 2 of 4
prepares and assembles reports, manuals, articles, announcements, and other informational
materials.
➢ Composes, types, edits, and proofreads a variety of complex documents, including forms,
memos, administrative, statistical, financial, and staff reports, and correspondence for
department staff from rough draft, handwritten copy, verbal instructions, or from other material
using a computer; inputs and retrieves data and text using a computer terminal; checks draft
documents for punctuation, spelling, and grammar; makes or suggests corrections.
➢ Prepares and processes reports, forms, and records, such as payroll, requests for payments,
purchase orders, invoices, requests for proposals, bid packages, contracts and agreements,
drafts of hearing notices, draft resolutions, notices of determination, and mailing lists for public
hearing items; may receive and process payments.
➢ Screens calls, visitors, and incoming mail; receives and responds to calls; provides
information to the public, including contractors and vendors, by phone or in person to ensure
contract compliance and an understanding of department and City policies and procedures;
listens to questions and interprets and applies regulations, policies, procedures, systems,
rules, and precedents according to existing guidelines; responds to citizen and staff inquiries
and complaints; refers citizens to the appropriate department source; coordinates or resolves
problems of a moderate nature when appropriate.
➢ Develops and implements file, index, tracking, and record-keeping systems; researches
records within areas of assigned responsibility to prepare reports and provides follow-up
information to customer and staff inquiries.
➢ Verifies and reviews forms and reports for completeness and conformance with established
regulations and procedures; applies departmental and program policies and procedures in
determining completeness of applications, records, and files.
➢ Monitors and orders office and other related supplies; prepares, processes, and tracks
purchase requisitions for services and materials; receives vendor invoices; prepares request
for payment for department head approval.
➢ Acts as a department representative within community groups to relay or obtain relevant
information regarding departmental activities.
➢ Coordinates and integrates department services and activities with other City departments
and outside agencies.
➢ Operates a variety of standard office equipment, including job-related computer hardware and
software applications, copiers, postage meters, facsimile machines, multi -line telephones, and
related equipment; may operate other department -specific equipment.
➢ Maintain department files, including confidential personnel and legal documents, filing
pertinent documents, maintaining files in a secure location, and providing information to
supervisors and managers.
➢ Maintains calendars and makes meeting arrangements; schedules meetings between City
staff or between City staff and other groups or organizations; arranges for necessary set-up
and materials to be available at meetings.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Organization and function of public agencies, including the role of an elected City Council and
appointed boards and commissions.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
Attachments 3-47
Administrative Assistant
Page 3 of 4
➢ Modern office administrative and secretarial practices and procedures, including the use of
standard office equipment.
➢ Business letter writing and the standard format for reports and correspondence.
➢ Principles and practices of data collection and report preparation.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ Business mathematics and basic statistical techniques.
➢ Record keeping principles and procedures.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Perform responsible administrative and secretarial support work with accuracy, speed, and
general supervision.
➢ Provide varied and responsible secretarial and office administrative work requiring the use of
tact and discretion.
➢ Understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
➢ Interpret, apply, and explain administrative and departmental policies and procedures.
➢ Respond to and effectively prioritize multiple phone calls and other requests for service.
➢ Compose correspondence and reports independently or from brief instructions.
➢ Make accurate mathematical, financial, and statistical computations.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of twelfth (121h) grade supplemented by college -level coursework
and/or technical training in secretarial science and/or office administrative support and three (3)
years of responsible secretarial experience. Additional specialized secretarial or clerical training
is desirable.
Licenses and Certifications:
None.
Attachments 3-48
Administrative Assistant
Page 4 of 4
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-49
ASSISTANT ENGINEER
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct supervision, performs various professional field and office engineering work related
to the planning, design, construction, and maintenance of the City's Capital Improvement
Program (CIP), land development, traffic engineering, public works infrastructure, and daily
departmental operations; confers with developers, contractors, and representatives of other
agencies regarding facility and infrastructure development; administers professional services
and construction contracts; administers Federal and State grant funds associated with
construction projects; provides professional staff assistance to supervisory staff, other
departments, and the public in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from a Senior Civil Engineer or designee. May provide functional or
technical supervision to technical and /or support staff.
CLASS CHARACTERISTICS
This the entry-level class in the professional engineering series. Initially under close supervision,
incumbents with basic engineering experience perform professional and technical engineering
work in City's Capital Improvement Program (CIP), land development, traffic engineering, public
works infrastructure, and daily departmental operations, in addition to providing project
management assistance. As experience is gained, assignments become more varied and are
performed with greater independence. Positions at this level usually perform most of the duties
required of the positions at the Civil Engineer level, but are not expected to function at the same
skill level and usually exercise less independent discretion and judgment in matters related to
work procedures and methods. Work is usually supervised while in progress and fits an
established structure or pattern.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, designs, and inspects all phases of civil engineering public works construction
projects, including defining the scope of the project; securing adequate funding from Federal
and State grant programs and other funding sources; coordinating with permitting and public
utility agencies; performing historical document research and review; preparing plans,
specifications, and cost estimates; performing research, map, and field studies and surveys;
coordinating construction schedules with other projects and agencies; preparing and
reviewing cost estimates; inspecting construction of projects to ensure compliance with
construction documents and conformance with plans and specifications; tracking and
maintaining all project accounting; coordinating schedules; and providing public notices of
projects.
➢ Reviews construction plans prepared by consulting engineers and private contractors to
verify compliance with City sidewalk, public utility, and improvement requirements; checks
plans for conformance with regulations regarding line, grade, size, elevation, and location of
Attachments 3-50
Assistant Engineer
Page 2 of 4
structures; reviews engineering calculations of other engineers or engineering technicians;
participates in pre -design, construction, and utility coordination meetings and issues
construction permits.
➢ Investigates field problems affecting property owners, contractors, and maintenance
operations; responds to citizen inquiries and complaints; provides information to the public
at the front counter in person, via telephone, or other means of communication regarding
grading, encroachment permits, right-of-way and property line information, utility information,
slope stability and groundwater issues, improvement plan check, and payment processes.
➢ Reviews traffic control plans, performs speed and traffic surveys and traffic counts.
➢ Processes subdivisions and prepares and reviews legal descriptions.
➢ Assists civil and senior civil engineers with various projects from creating signs, maps,
section and profile drawings.
➢ Uses existing City infrastructure videos and reports information to compile lists of all
structures in need of repair and/or replacement; coordinates with GIS support to link existing
projects videos, reports and drawings into the GIS system.
➢ Assists with traffic engineering studies and roadway design.
➢ Reviews and prepares traffic signal plans, timing plans, and sign and striping plans.
➢ Reviews tract and parcel maps, lot line adjustments, and other subdivision documents.
➢ Reviews sewer and hydrology studies and hydraulic calculations.
➢ Attends meetings, conferences, workshops, and training sessions and reviews publications
and audio-visual materials to become and remain current on principles, practices, and new
developments in assigned work areas.
➢ Communicates and coordinates regularly with appropriate others to maximize the
effectiveness and efficiency of interdepartmental operations and activities.
➢ May provide technical direction and training to other engineering and technical staff.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Civil engineering principles, techniques, policies, and procedures.
➢ Methods, materials, and techniques used in the construction of public works projects,
including water and wastewater systems, stormwater, street, and traffic systems design.
➢ Basic principles, practices, procedures, and standards related to City public works,
engineering infrastructure development and maintenance, and surveying.
➢ Basic principles and practices of capital improvement program budgeting, cost estimation,
funding, project management, and contract administration.
➢ General design, layout, and construction practices for public improvements such as streets,
storm drains, grading, and landscaping.
➢ Bidding requirements for public works projects.
➢ Basic project management and contract administration principles and techniques.
➢ Engineering plan types, review practices, and permit filing and approval procedures.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Modern office practices and technology, including personal computer hardware and
software applications related to the work, such as computer-aided drafting (CAD) concepts
and applications, and Geographic Information Systems (GIS) programs.
➢ Modern developments, current literature, and sources of information regarding engineering.
➢ Principles of advanced mathematics and their application to engineering work.
➢ Practices of researching engineering and design issues, evaluating alternatives, making
sound recommendations, and preparing and presenting effective staff reports.
Attachments 3-51
Assistant Engineer
Page 3 of 4
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory
organizations and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff
Ability to:
➢ Conduct basic civil engineering research projects, analyze problems, evaluate alternatives,
make sound recommendations, and prepare effective staff reports.
➢ Prepare, understand, and interpret engineering construction plans, specifications, and other
contract documents.
➢ Conduct comprehensive engineering studies and prepare reports with recommendations.
➢ Assist in and develop and administer contracts for professional services and construction in
a public agency setting.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations, technical written material, and City engineering policies
and procedures.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and engineering computations with precision.
➢ Make engineering design computations and check, design, and prepare engineering plans
and studies.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various business, professional, and regulatory organizations and
individuals.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, legal descriptions, and other written materials.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education: Equivalent to graduation from an accredited four-year college or university with
major coursework in civil engineering or a related engineering field.
Experience: One (1) year of professional engineering design, plan review, and project
administration experience, preferably in a public agency setting.
Attachments 3-52
Assistant Engineer
Page 4 of 4
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of certification as an Engineer -In -Training.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points, to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas and to conduct inspections may be required. Finger dexterity
is needed to access, enter, and retrieve data using a computer keyboard or calculator and to
operate standard office equipment. Positions in this classification occasionally bend, stoop,
kneel, reach, push and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and
hazardous physical substances and fumes. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and
procedures.
Attachments 3-53
ASSISTANT PLANNER
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct supervision, performs various professional field and office planning work related to
current and advance planning, including review of development and land use applications,
zoning, site plans, and environmental documents; may assist in the administration of the City's
ordinances related to provisions for the preservation and restoration of views and manage the
View Restoration/Preservation Permit application process; completes technical assessments
and prepares written project analyses; provides support for special projects in advance
planning; provides assistance to the public on planning, community development, zoning,
permits, and environmental review; provides staff assistance to the Senior Planners, other
departments, and the public in areas of expertise; performs a variety of studies and prepares
and presents staff reports; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from a Senior Planner. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the first -level class in the professional planning series. Initially under close supervision,
incumbents with basic planning experience perform professional and technical planning work in
current, advance, and/or environmental planning activities. As experience is gained,
assignments become more varied and are performed with greater independence. Positions at
this level usually perform many of the duties required of the positions at the Associate level, but
are not expected to function at the same skill level and usually exercise less independent
discretion and judgment in matters related to work procedures and methods. Work is usually
supervised while in progress and fits an established structure or pattern. Exceptions or changes
in procedures are explained in detail as they arise.
Positions in the professional planner class series are flexibly staffed and positions at the
Associate level may be filled by advancement from the Assistant level requiring at least two (2)
years of experience at the Assistant -level and after gaining the knowledge, skill, experience,
licenses, and certifications which meet the qualifications for and after demonstrating the ability to
perform the work of the higher-level class. When filled from the outside, the employee is
required to have at least three (3) years of experience that allows the employee to meet the
qualification standards for the Associate level.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
Reviews routine commercial, institutional, and residential development proposals, plans,
and applications for issuance of zoning clearance and for compliance with appropriate
codes, ordinances, standards, laws, rules, regulations, and policies.
Reviews permit applications and building plans for completeness and compliance with
current City codes and regulations; provides interpretations of the California Environmental
Quality Act (CEQA), Subdivision Map Act, and local environmental guidelines; identifies
Attachments 3-54
Assistant Planner
Page 2 of 4
corrective actions to be taken by owners; conducts follow-up and re -check, and approves or
denies submittals.
➢ Assists in gathering data for environmental impact reports; assists in preparing written initial
studies, negative declarations, and staff reports related to development projects or City
projects.
➢ Assists, when assigned, in the administration of the view preservation and restoration
ordinances related to the impact by foliage growth.
➢ Conducts site inspections, makes referrals for mediation services, and recommendations to
the Department Director, Planning Commission, and City Council to reach mutually
acceptable solutions related to view permit applications.
➢ Prepares, as assigned, draft staff reports on less complex projects involving site plan
reviews, height variations, grading applications, minor exemption permits and variances.
➢ Assists the public at the front counter and on the phone, answering questions and providing
information regarding zoning, land use, development standards, approved development
proposals, and the City's entitlement process.
➢ Assists with planning and development projects, including application and plan review,
coordination with project applicants and other City departments, preparation and posting of
legal notices, background research, and environmental review.
➢ Compiles information for a variety of studies and reports; researches, analyzes, and
interprets social, economic, population, and land use data and trends; researches and
reviews previous entitlements and City records.
➢ Researches, collects, records, analyzes, interprets, and summarizes statistical and
demographic information; prepares spreadsheets and establishes and maintains a
comprehensive database.
➢ Researches and assists in preparing ordinances for review.
➢ Assists with City planning and development related activities with other City departments
and with outside agencies.
➢ Refers to and applies numerous documents including the General Plan, Zoning Ordinance,
California Environmental Quality Act, Subdivision Map Act, State Planning laws, Municipal
Code, Specific Plans, Redevelopment Guidelines, emergency operations manual, historical
preservation guidelines, County tax assessor's maps and records, building and architecture
plans, etc.
➢ Attends meetings, conferences, workshops, and training sessions; attends and participates
in professional group meetings; stays abreast of new trends and innovations in the field of
urban planning and other types of public services as they relate to the area of assignment.
➢ May provide technical direction and training to other planning and technical staff.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Modern principles and practices, technical and legal issues of urban and regional planning,
zoning, urban economics, demographics, and environmental planning and program
management.
➢ Geographic, socio-economic, transportation, political and other elements related to city
planning.
➢ Site planning and architectural design principles.
➢ General concepts of architecture, landscaping, grading, drainage, traffic and transportation
engineering as they relate to the process of urban planning.
➢ Operational characteristics, services, and activities of a comprehensive environmental
planning program.
➢ Applicable Federal, State, and local laws, codes, and requirements and related reports.
➢ Researching and reporting methods, techniques, and procedures.
Attachments 3-55
Assistant Planner
Page 3 of 4
➢ Recent developments, current literature, and sources of information related to planning,
zoning, and environmental review.
➢ Modern office methods, practices, procedures, and equipment, including computer hardware
and software necessary for graphic presentation, mapping, and database management.
➢ Practices of researching planning and land use issues, evaluating alternatives, making
sound recommendations, and preparing and presenting effective staff reports.
➢ Principles of advanced mathematics and their application to planning work.
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational and regulatory
organizations, and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Interpret planning and zoning programs to the general public; identify and respond to issues
and concerns of the public, City Council, and other boards and commissions.
➢ Read plans and specifications and make effective site visits.
➢ Assess, monitor, and report environmental impact on and of various City programs and
services.
➢ Analyze site design, terrain constraints, land use compatibility, utilities, and other urban
services.
➢ Conduct routine research projects, evaluate alternatives, and make sound
recommendations.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and planning computations with precision.
➢ Represent the department and the City in meetings with governmental agencies, community
groups, and various business, professional, and regulatory organizations and individuals.
➢ Coordinate assigned activities with other City departments and agencies as required.
➢ Direct the work of contract consultants.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in urban planning, community development, business or public administration, or a
related field and one (1) year of professional experience in planning, zoning and related
community development activities.
Attachments 3-56
Assistant Planner
Page 4 of 4
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points; to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas may be required. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to
lift, carry, push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and
hazardous physical substances and fumes. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and
procedures.
Attachments 3-57
ASSOCIATE PLANNER
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs various professional field and office planning work related
to current and advance planning, including review of development and land use applications,
zoning, site plans, and environmental documents; may administer the City's ordinances related
to provisions for the preservation and restoration of views; provides project management and
administration; completes technical assessments and prepares written project analyses;
provides environmental review and project analysis for Capital Improvement Projects (CIP) and
special projects in advance planning; provides professional advice and assistance to the public
on planning, community development, zoning, permits, and environmental review; provides
complex professional staff assistance within the department, other departments, and the public
in areas of expertise; performs a variety of studies and prepares and presents staff reports; and
performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a Senior Planner. Exercises no direct supervision over staff.
May exercise technical and functional direction over and provide training to entry-level and
journey -level staff.
CLASS CHARACTERISTICS
This is the full journey -level class in the professional planning series. Incumbents are expected
to perform the full range of professional and technical planning work in all of the following areas:
current, advance, and/or environmental planning activities, and daily departmental operations, in
addition to providing project management and administration. Positions at this level are
distinguished from the Assistant level by the performance of the full range of duties as assigned,
working independently and exercising judgment and initiative. Positions at this level receive
only occasional instruction or assistance as new or unusual situations arise and are fully aware
of the operating procedures and policies of the work unit. This class is distinguished from the
Senior Planner in that the latter is the advanced journey -level class in the series and is
responsible for organizing, assigning, and reviewing the work of departmental and/or contract
staff involved in a major area of the Planning Division, in addition to performing the more
complex planning and project management activities.
Positions in the professional planner class series are flexibly staffed and positions at the
Associate level may be filled by advancement from the Assistant level requiring at least two (2)
years of experience at the Assistant -level and after gaining the knowledge, skill, experience,
licenses, and certifications which meet the qualifications for and after demonstrating the ability to
perform the work of the higher-level class. When filled from the outside, the employee is
required to have at least three (3) years of experience that allows the employee to meet the
qualification standards for the Associate level.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
Attachments 3-58
Associate Planner
Page 2 of 5
➢ Reviews routine to complex commercial, institutional, and residential development
proposals, plans, and applications for issuance of zoning clearance and for compliance with
appropriate codes, ordinances, standards, laws, rules, regulations, and policies.
➢ Reviews permit applications and building plans for completeness and compliance with
current City codes and regulations; provides interpretations of the California Environmental
Quality Act (CEQA), Subdivision Map Act, and local environmental guidelines; identifies
corrective actions to be taken by owners; recommends improvement and rehabilitation
programs; conducts follow-up and re -check, and approves or denies submittals.
➢ Prepares written initial studies, negative declarations, and staff reports related to
development projects or City projects.
➢ Participates in the administration of the view preservation and restoration ordinances related
to the impact by foliage growth; processes planning, and view restoration/ preservation
permit applications.
➢ Conducts site inspections, makes referrals for mediation services, and recommendations to
the Department Director, Planning Commission, and City Council.
➢ Prepares draft staff reports on more complex projects involving site plan reviews, height
variations, grading applications, minor exemption permits, variances and subdivisions.
➢ Assists the public at the front counter and on the phone, answering questions and providing
information regarding zoning, land use, development standards, approved development
proposals, and the City's entitlement process; performs plan check functions for various
projects; receives and reviews entitlement applications for completeness; receives and
records zoning and code compliance complaints, establishes appropriate files, performs
inspections of document violations, coordinates actions with those of other agencies, and
implements appropriate procedures to correct or resolve each complaint and violation.
➢ Manages planning and development projects, including application and plan review,
coordination with project applicants and other City departments, preparation and posting of
legal notices, background research, environmental review; preparation of staff reports,
scheduling meetings and hearings, monitoring of project implementation to verify substantial
conformance with approved plans, conditions and mitigation measures; suggests revisions
to site plans and architecture; inspects project development sites.
➢ Compiles information for a variety of studies and reports; researches, analyzes, and
interprets social, economic, population, and land use data and trends; researches and
reviews previous entitlements and City records; develops recommendations and prepares
written reports on various planning matters and the City's General Plan; participates in the
implementation and administration of the City's General Plan and development regulations.
➢ Researches, collects, records, analyzes, interprets, and summarizes statistical and
demographic information; prepares spreadsheets and establishes and maintains a
comprehensive database.
➢ Prepares and presents staff reports for the City Council, Planning Commission and various
other committees and advisory boards as directed; prepares research, reports, maps, and
conducts briefings and meetings.
➢ Confers with and advises architects, builders, attorneys, contractors, engineers, and the
general public regarding City development policies and standards; provides and clarifies
information relative to land use, zoning, code interpretation, general plan compliance,
signage, and other issues.
➢ Researches and assists in preparing ordinances for review.
➢ Participates in coordinating City planning and development related activities with other City
departments and with outside agencies.
➢ Refers to and applies numerous documents including the General Plan, Zoning Ordinance,
California Environmental Quality Act, Subdivision Map Act, State Planning laws, Municipal
Attachments 3-59
Associate Planner
Page 3 of 5
Code, Specific Plans, County tax assessor's maps and records, building and architecture
plans, etc.
➢ Attends meetings, conferences, workshops, and training sessions; attends and participates
in professional group meetings; stays abreast of new trends and innovations in the field of
urban planning and other types of public services as they relate to the area of assignment.
➢ May provide technical direction and training to other planning and technical staff.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Modern principles and practices, technical and legal issues of urban and regional planning,
zoning, urban economics, demographics, and environmental planning and program
management.
➢ Geographic, socio-economic, transportation, political and other elements related to city
planning.
➢ Comprehensive plans and current planning processes and the development process.
➢ Site planning and architectural design principles.
➢ General concepts of architecture, landscaping, grading, drainage, traffic and transportation
engineering as they relate to the process of urban planning.
➢ Operational characteristics, services, and activities of a comprehensive environmental
planning program.
➢ Applicable Federal, State, and local laws, codes, and requirements and related reports.
➢ Project management and contract administration principles and techniques.
➢ Researching and reporting methods, techniques, and procedures.
➢ Recent developments, current literature, and sources of information related to planning,
zoning, and environmental review.
➢ Modern office methods, practices, procedures, and equipment, including computer hardware
and software necessary for graphic presentation, mapping, and database management.
➢ Practices of researching planning and land use issues, evaluating alternatives, making
sound recommendations, and preparing and presenting effective staff reports.
➢ Principles of advanced mathematics and their application to planning work.
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational and regulatory
organizations, and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Interpret planning and zoning programs to the general public; identify and respond to issues
and concerns of the public, City Council, and other boards and commissions.
➢ Read plans and specifications and make effective site visits.
➢ Assess, monitor, and report environmental impact on and of various City programs and
services.
➢ Analyze site design, terrain constraints, land use compatibility, utilities, and other urban
services.
➢ Conduct routine research projects, evaluate alternatives, and make sound
recommendations.
Attachments 3-60
Associate Planner
Page 4 of 5
➢ Read, interpret, apply, and explain technical written material and complex Federal, State,
and local policies, procedures, laws, regulations, ordinances, and City planning policies and
procedures.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and planning computations with precision.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various business, professional, and regulatory organizations and
individuals.
➢ Coordinate assigned activities with other City departments and agencies as required.
➢ Direct the work of contract consultants.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in urban planning, community development, business or public administration, or a
related field and three (3) years of professional experience in planning, zoning and related
community development activities.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points; to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas may be required. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to
lift, carry, push and pull materials and objects weighing up to 25 pounds.
Attachments 3-61
Associate Planner
Page 5 of 5
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and
hazardous physical substances and fumes. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and
procedures.
Attachments 3-62
BUILDING INSPECTOR I
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct supervision, performs routine inspections at various stages of construction,
alterations, and repair of residential building sites making sure construction is safe; ensures
conformance with approved plans, specifications, standards, permits, licensing, and safety
standards; provides a variety of information to property owners and contractors; and performs
related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Building Official. Exercises no supervision of staff.
CLASS CHARACTERISTICS
This is the first working level class in the Building Inspector series. Initially, under supervision,
incumbents with basic building trades experience perform inspections. As experience is gained,
assignments become more varied and are performed with greater independence. Positions at this
level typically learn to perform most of the duties required of the Building Inspector II class, but are
not expected to function at the same skill level, usually exercise less independent discretion and
judgment in matters related to work procedures and methods, and are not trained in and
knowledgeable of the full range of combination building codes. Work is usually supervised while in
progress and fits an established structure or pattern. Exceptions or changes in procedures are
explained in detail as they arise.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Performs field inspections of new and existing residential properties at various stages of
construction, alterations, and repair for conformance to codes, regulations, plans,
specifications, standards, and architect and engineering drawings.
➢ Performs non-structural plan checking for completeness, accuracy, and code compliance for
new construction, alterations, or remodeling of existing structures.
➢ Writes "stop work" notices for work being done without permits or in an unsafe manner.
➢ Reviews plans and applications for building permits; may issue building permits.
➢ Investigates complaints regarding existing buildings or new construction to determine if code
violations or problem conditions exist.
➢ Consults with the Building Official and City legal staff regarding legal aspects of building
inspection and other matters; attends code interpretation meetings.
➢ Confers with and provides information to property owners, contractors, and others regarding
code requirements and alternatives; attends pre -construction meetings; resolves complaints
and problems.
➢ Conducts follow-up inspections to ensure compliance; establishes and maintains accurate
and records and files.
➢ Prepares and maintains a variety of correspondence, reports, correction notices, and other
written materials.
Attachments 3-63
Building Inspector I
Page 2 of 3
➢ Assists the front counter in issuing permits and plan check submittals; prepare fees for plan
check submittals and permitting.
➢ Represents the City in meetings with members of other public and private organizations,
community groups, contractors, developers, and the public.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, methods, materials, techniques, and safety standards of building
construction, building inspection, and structural design for residential buildings.
➢ Building, plumbing, electrical, mechanical, life safety, energy, and/or related codes.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures governing the construction of assigned projects.
➢ Occupational hazards and standard safety practices necessary in the area of building
inspection and construction.
➢ Safety equipment and practices related to the work, including safe driving rules and practices.
➢ Mathematical principles including algebra, geometry, and trigonometry.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures, and departmental policies governing the
construction and inspection of buildings.
➢ Review, understand, interpret, and analyze construction blueprints, plans, specifications,
architect and engineering drawings, and maps for conformance with City standards and
policies.
➢ Detect faulty materials and workmanship and determine the stage of construction during
which defects are most easily found and remedied.
➢ Coordinate and deal with contractors and property owners, as well as investigate building
code violations and respond to inquiries and complaints in a fair, tactful, and timely manner.
➢ Prepare clear, effective, and accurate reports, and other written materials; maintain accurate
and precise records.
➢ Effectively represent the department and the City in meetings with other departments, public
and private organizations, and individuals.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Make accurate mathematic computations.
➢ Operate office equipment and computer applications related to the work.
➢ Understand and carry out oral and written instructions.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
Attachments 3-64
Building Inspector I
Page 3 of 3
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (1211) grade supplemented by construction code
classes, such as uniform building, plumbing, mechanical, national electrical, and/or local
municipal code, or a related field, and two (2) years of experience inspecting buildings or in
general construction trades.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Ability to obtain Certification as a Building or Combination Inspector by the International
Conference of Building Officials or the International Code Council within one year of
appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to inspect various commercial and residential development sites, including
traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access
points; to operate a motor vehicle to attend meetings and visit inspection sites; vision to read
printed materials and a computer screen and make inspections; color vision to identify materials,
structures, wires, and pipes; and hearing and speech to communicate in person and over the
telephone and radio. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to lift, carry, push, and pull
materials and objects weighing up to 40 pounds.
ENVIRONMENTAL ELEMENTS
Employees work partially in an office environment with moderate noise levels and controlled
temperature conditions, and partially in the field and are occasionally exposed to loud noise levels,
cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining
workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances
and fumes. Employees may interact with upset staff and/or public and private representatives
and contractors in interpreting and enforcing departmental policies and procedures.
Attachments 3-65
BUILDING INSPECTOR II
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs routine to complex combination inspections at various
stages of construction, alterations, and repair of residential, commercial, and industrial building
sites to enforce building, plumbing, mechanical, electrical, and environmental codes, and other
governing laws and ordinances, including basic zoning, grading, fire, and safety regulations;
ensures conformance with approved plans, specifications, standards, permits, licensing, and
safety standards; provides a variety of information to property owners, developers, architects,
engineers, and contractors; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Building Official. May exercise technical and functional
direction over and provide training to lower -level staff.
CLASS CHARACTERISTICS
This is the journey -level class in the Building Inspector series that performs the full range of
duties related to conducting a variety of combination inspections for the City. Responsibilities
include conducting inspections of residential, commercial, and industrial building sites, enforcing
compliance with regulatory codes, laws, and ordinances, and ensuring conformance with
approved plans, specifications, standards, permits, and licensing. Positions at this level are
distinguished from the Building Inspector I class by the performance of the full range of
combination inspection duties as assigned, working with a greater level of independent and
exercising more independent judgment and initiative. Positions at this level receive only
occasional instruction or assistance as new or unusual situations arise and are fully aware of
the operating procedures and policies of the work unit. This class is distinguished from the
Building Official in that the latter is a management -level class responsible for organizing,
assigning, supervising, and reviewing all functions of the assigned division.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Performs field inspections of new and existing commercial, industrial, and residential
properties at various stages of construction, alterations, and repair for conformance to
codes, regulations, plans, specifications, standards, and architect and engineering drawings
related to foundations, framing, electrical, mechanical, heating, plumbing, structure, finish,
and a wide variety of other routine to complex building system elements; inspects a variety
of structural member factors; examines grade, quality, and treatment of a variety of
materials; performs final inspections.
➢ Confers with legal, fire, public works, and other City or outside agency staff regarding
building, fire, life safety, zoning, and other code interpretations and applications.
➢ Performs non-structural plan checking for completeness, accuracy, and code compliance for
new construction, alterations, or remodeling of existing structures; ensures compliance with
applicable codes and accepted engineering practices.
Attachments 3-66
Building Inspector II
Page 2 of 4
➢ Reviews energy calculations to ensure compliance with State codes.
➢ Performs grading inspections with an emphasis on drainable systems, compaction,
subdrainage, and environmental protection.
➢ Initiates minor field changes on contract projects not involving structural or architectural
features.
➢ Writes "stop work" notices for work being done without permits or in an unsafe manner.
➢ Reviews plans and applications for building permits; issues building permits; makes final
inspections and issues certificates of occupancy.
➢ Investigates complaints regarding existing buildings or new construction to determine if code
violations or problem conditions exist.
➢ Reviews damaged buildings for safe occupancy after fires or other disasters and
occurrences.
➢ Consults with the Building Official and City legal staff regarding legal aspects of building
inspection and other matters; attends code interpretation meetings.
➢ Confers with and provides information to developers, engineers, architects, property owners,
contractors, and others regarding code requirements and alternatives; attends pre -
construction meetings; resolves complaints and problems.
➢ Conducts follow-up inspections to ensure compliance; establishes and maintains accurate
and complete case files; prepares documents and evidence for court proceedings and
testifies in hearings and court proceedings, as necessary.
➢ Prepares and maintains a variety of correspondence, reports, correction notices, and other
written materials.
➢ Represents the City in meetings with members of other public and private organizations,
community groups, contractors, developers, and the public.
➢ Provides needed information and demonstrations concerning how to perform certain work
tasks to new employees in the same or similar class of positions.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, methods, materials, techniques, and safety standards of building
construction, building inspection, and structural design for commercial, industrial, and
residential buildings.
➢ Building, plumbing, electrical, mechanical, life safety, energy, and related codes.
➢ Concepts and practices of non-structural plan review.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures governing the construction of assigned projects.
➢ Occupational hazards and standard safety practices necessary in the area of building
inspection and construction.
➢ Safety equipment and practices related to the work, including safe driving rules and
practices.
➢ Mathematical principles including algebra, geometry, and trigonometry.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Attachments 3-67
Building Inspector II
Page 3 of 4
Ability to:
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, regulations, policies and procedures, and departmental policies governing the
construction and inspection of buildings.
➢ Review, understand, interpret, and analyze construction blueprints, plans, specifications,
architect and engineering drawings, and maps for conformance with City standards and
policies.
➢ Detect faulty materials and workmanship and determine the stage of construction during
which defects are most easily found and remedied.
➢ Coordinate and deal with contractors, engineers, and property owners, as well as
investigate building code violations and respond to inquiries and complaints in a fair, tactful,
and timely manner.
➢ Prepare clear, effective, and accurate reports, correspondence, change orders,
specifications, and other written materials; maintain accurate and precise records.
➢ Effectively represent the department and the City in meetings with other departments, public
and private organizations, and individuals.
➢ Make accurate mathematic computations.
➢ Operate office equipment and computer applications related to the work.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade supplemented by college -level
coursework or technical training in construction technology, building inspection, or a related
field, and three (3) years of responsible experience inspecting residential, commercial, or
industrial buildings, or two (2) years of experience as a Building Inspector at the City of Rancho
Palos Verdes.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Certification as a Building or Combination Inspector by the International Conference of
Building Officials or the International Code Council.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to inspect various commercial and residential development sites,
including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction
access points; to operate a motor vehicle to attend meetings and visit inspection sites;; vision to
read printed materials and a computer screen, and make inspections; color vision to identify
materials, structures, wires, and pipes; and hearing and speech to communicate in person,
Attachments 3-68
Building Inspector II
Page 4 of 4
before groups, and over the telephone and radio. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to
lift, carry, push, and pull materials and objects weighing up to 40 pounds.
ENVIRONMENTAL ELEMENTS
Employees work partially in an office environment with moderate noise levels and controlled
temperature conditions, and partially in the field and are occasionally exposed to loud noise
levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration,
confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical
substances and fumes. Employees may interact with upset staff and/or public and private
representatives and contractors in interpreting and enforcing departmental policies and
procedures.
Attachments 3-69
BUILDING OFFICIAL
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of
professional, technical, and administrative staff performing difficult and complex support duties
related to all programs and activities of the Building Division; administers Building Code activities;
manages the effective use of the City's permit processing, plans examination, building inspection,
and code compliance resources to improve organizational productivity and customer service;
provides highly complex and responsible support to the Director of Community Development in
areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Community Development. Exercises general and
direct supervision over professional, technical, and administrative support staff.
CLASS CHARACTERISTICS
This is a management classification that manages all Building Division activities, including building
inspection, plans examination, permit processing, and code compliance. Responsibilities include
performing diverse, specialized, and complex work involving significant accountability and
decision-making responsibility. The incumbent organizes and oversees day-to-day activities and
is responsible for providing professional -level support to the Director of Community Development
in a variety of areas. Successful performance of the work requires an extensive professional
background as well as skill in coordinating assigned functions with other divisions and
departments. This class is distinguished from the Director of Community Development in that the
latter has overall responsibility for all functions of the department and for developing,
implementing, and interpreting public policy.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Plans, manages, and oversees the daily functions, operations, and activities of the Building
Division, including building inspection, plans examination, permit processing, and code
compliance.
➢ Manages and participates in the development and implementation of goals, objectives,
policies, and priorities for the division; recommends within departmental policy, appropriate
service and staffing levels; recommends and administers policies and procedures.
➢ Develops and standardizes procedures and methods to improve the efficiency and
effectiveness of building inspection, plans examination, and permit processing services and
activities; assesses and monitors workload and administrative and support systems; identifies
opportunities for improvement and recommends to the Director.
➢ Manages and participates in the development and administration of and oversees the division
budget.
Attachments 3-70
Building Official
Page 2 of 4
➢ Participates in the selection, trains, motivates, and evaluates assigned personnel; provides or
coordinates staff training; works with employees on performance issues; implements
discipline and termination procedures.
➢ Issues building and related permits for building construction activities within the City.
➢ Provides highly complex staff assistance to the Director of Community Development;
develops and reviews staff reports related to building inspection, plans examination, permit
processing, and code compliance activities and services; presents reports to the City Council,
commissions, committees, and boards; performs a variety of public relations and outreach
work related to assigned activities.
➢ Serves as source of information for developers, engineers, property owners, and contractors
regarding Building Code and City construction regulations; reviews complex code applications
for requested code modifications and alternate materials and methods; represents the
division, department, and City in Building Code disputes and litigations.
➢ Performs preliminary review of projects submitted to the City; performs site inspections of
construction projects to ensure compliance with Federal, State, and local construction codes;
works closely with other departments in addressing City construction projects and code
interpretations.
➢ Verifies consultant invoices for accuracy; verifies and prepares plan check and permit fees.
➢ Issues Certificates of Occupancy for new construction; addresses building appeals relating to
City codes and ordinances; reviews alternate materials and methods of construction and
unreasonable hardship requests; oversees special inspection and structural observations
programs.
➢ Establishes policies and procedures for the enforcement of ordinances pertaining to housing,
conservation and rehabilitation.
➢ Assists during emergency conditions and follows through with the City's Emergency
Operations Plan; performs emergency reviews, inspections, and posts buildings according to
the State Office of Emergency Services procedures.
➢ Conducts a variety of organizational studies, investigations, and operational studies;
recommends modifications to programs, policies, and procedures, as appropriate.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in building inspection, plans examination, permit processing, and code
compliance; researches emerging products and enhancements and their applicability to City
needs.
➢ Monitors changes in regulations and technology that may affect operations; implements policy
and procedural changes after approval.
➢ Receives, investigates, and responds to problems and complaints in a professional manner;
identifies and reports findings and takes necessary corrective action.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program and project
development, implementation, management, and evaluation.
➢ Principles and practices of budget development and administration.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Applicable Federal, State, and local laws, codes, and regulations concerning the operation of
the assigned division.
➢ Principles and practices of contract administration and evaluation.
Attachments 3-71
Building Official
Page 3 of 4
➢ Organization and management practices as applied to the development, analysis, and
evaluation of programs, policies, and operational needs of the assigned division.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the division.
➢ Principles, practices, methods, materials, techniques, and safety standards of building
construction, building inspection, and structural design for commercial, industrial, and
residential buildings.
➢ Building, plumbing, electrical, mechanical, life safety, energy, housing, zoning, and related
codes.
➢ Principles and practices of plan checking and plan review processes; basic principles and
practices of civil and structural engineering.
➢ Business letter writing and report preparation techniques.
➢ Records management principles and practices.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors and City staff.
Ability to:
➢ Recommend and implement goals, objectives, and practices for providing effective and
efficient services.
➢ Manage and monitor complex projects, on-time and within budget.
➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Analyze, interpret, summarize, and present administrative and technical information and data
in an effective manner.
➢ Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures,
laws, and regulations.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations and
in meetings with individuals.
➢ Establish and maintain a variety of filing, record keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Attachments 3-72
Building Official
Page 4 of 4
Education and Experience:
Any combination of training and experience, which would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework
in building trades, construction management, community development, engineering, architecture,
or a related field, and at least five (5) years increasingly responsible management and/or
administrative experience as a building official or in plan checking and/or the enforcement of
building codes with a public agency, including two (2) years of project management or supervisory
experience. State of California environmental and local zoning code enforcement experience is
desirable.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of, or ability to obtain, a Building Official certification by the International Code
Council.
➢ Possession of, or ability to obtain, certifications as Building or Combination Inspector and Plan
Examiner by the International Code Council.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various construction, City, and
meeting sites; vision to read printed materials and a computer screen; and hearing and speech
to communicate in person, before groups, and over the telephone. This is primarily a sedentary
office, partially a field classification, and standing in and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees primarily work in an office environment with moderate noise levels, controlled
temperature conditions, and no direct exposure to potentially hazardous physical substances.
Employees partially work in the field and may be exposed to hot and cold temperatures, inclement
weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical
and/or electrical hazards, and hazardous physical substances and fumes. Employees may
interact with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures and City codes.
Attachments 3-73
CITY CLERK
DEFINITION
DATE
FLSA: EXEMPT
Under administrative and policy direction, plans, organizes, manages, and provides
administrative direction and oversight for all functions and activities of the City Clerk's Office,
including administration, election management, archiving of public records and public information,
and filing officer services; coordinates assigned activities with other City departments, officials,
outside agencies, and the public; fosters cooperative working relationships among City
departments and with State and local intergovernmental and regulatory agencies and various
public and private groups; provides highly responsible and complex administrative support to the
City Manager and the City Council; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager and policy direction from the City
Council. The work provides for a wide variety of independent decision-making, within legal and
general policy and regulatory guidelines. Exercises general direction and supervision over
supervisory, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a management classification that oversees, directs, and participates in all activities of the
City Clerk's Office, including short- and long-term planning and development and administration
of departmental policies, procedures, and services. The incumbent provides assistance to the
City Manager and City Council in a variety of administrative, coordinative, analytical, and liaison
capacities. Successful performance of the work requires knowledge of public policy, municipal
functions and activities, including the role of an elected City Council, and the ability to develop,
oversee, and implement projects and programs in a variety of areas. Responsibilities include
coordinating the activities of the department with those of other departments and outside agencies
and managing and overseeing the complex and varied functions of the department. The
incumbent is accountable for accomplishing departmental planning and operational goals and
objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes full management responsibility for all programs, services, and activities of the City
Clerk's Office, including administration, public information, election management, and records
management.
➢ Develops, directs, and coordinates the implementation of goals, objectives, policies,
procedures, and work standards for the City Clerk's Office; establishes, within City policy,
appropriate budget, service, and staffing levels.
➢ Manages and participates in the development and administration of the department's annual
budget; directs the forecast of additional funds needed for staffing, equipment, materials, and
Attachments 3-74
City Clerk
Page 2 of 5
supplies; directs the monitoring of and approves expenditures; directs and implements
adjustments as necessary.
➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project
priorities and performance evaluations; provides or coordinates staff training; works with
employees on performance issues; implements discipline and termination procedures;
responds to staff questions and concerns.
➢ Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs;
continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of work, support systems,
and internal reporting relationships; identifies opportunities for improvement; directs the
implementation of change.
➢ Coordinates City Clerk's Office activities with those of other departments and outside agencies
and organizations; provides staff assistance to the City Manager and City Council; prepares
and presents staff reports and other necessary correspondence.
➢ Plans, manages, and conducts municipal elections and special elections; ensures
conformance with the California Elections Code, Political Reform Act, and other government
codes; coordinates, receives, and certifies sufficiency/insufficiency of ballot measures,
initiative petitions, arguments, rebuttals, referendums, recalls, and impartial analyses;
prepares municipal legislation as required; prepares candidate's notebooks and provides
necessary information to candidates, committees, and the public; serves as filing officer for
the Fair Political Practices Commission for campaign disclosure filings; maintains election
documents for public inspection; oversees printing of sample ballot material; declares election
results; administers and files oaths of office.
➢ Oversees the operations of the City-wide records management program, document imaging
system, and records preservation and destruction; sets and ensures legal compliance
retention schedules for City records; develops and updates records retention policies and
procedures; researches City documents, historical information, and other information as
needed; attests, indexes, and files all legislative actions.
➢ Maintains custody of the City Seal, ensuring authentication of only approved documents;
certifies official documents for City Attorney's Office, court, and other agencies; notarizes
documents for official City business and upon request; administers oath of office to City
Officials and all City employees.
➢ Serves as Public Records Coordinator; ensures compliance with the Public Records Act, the
Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for
records; ensures that all public records are open to inspection at all times during office hours
and that every person's right to inspect any public record of the City is upheld.
➢ Serves as the Clerk of the City Council and Secretary to the Successor Agency and
Improvement Authority; attends meetings and oversees the recording of all official
proceedings; supervises the preparation of public notifications, agendas, minutes, and other
documents; directs the publication, filing, indexing, and safekeeping of all proceedings of the
City Council.
➢ Administers the public hearing process for the City Council, Successor Agency, and
Improvement Authority; supervises the coordination of public hearing packets and public
notices of hearings in accordance with various government code requirements and legal
deadlines.
➢ Serves as Filing Officer and Filing Official for the Political Reform Act; manages the City's
disclosure requirements for designated employees, including composing and presenting
legislation; ensures all candidates, political committees, elected officials, appointed officers,
and designated employees file timely and complete campaign disclosure forms; distributes
Attachments 3-75
City Clerk
Page 3 of 5
forms and notifications; conducts required audits; advises and trains candidates, committees,
and treasurers on filing requirements; determines and collects fines for late filing; ensures
campaign contribution limits and other requirements are met; corresponds with the Fair
Political Practices Commission (FPPC) as appropriate.
➢ Selects, directs, and monitors service contracts assigned to the City Clerk's Office.
➢ Administers and manages a variety of functions in the City Clerk's Office including ensuring
compliance with legal acts, including the Maddy Act; processing, filing, recording, and
countersigning various documents and records; attesting all official documents of the City;
receiving and distributing all subpoenas and claims; and preparing State filings.
➢ Manages the codification and distribution of revisions to the Municipal Code.
➢ Receives all General Liability Claims for Damage against the City; manages claims processes
and coordinates responses from and to the City's Claims Adjuster; prepares staff reports
regarding disposition of claims for Council agenda; review correspondence to claimants.
➢ Receives subpoenas, summons, complaints, lawsuits, bankruptcy notices, and other legal
documents regarding official City business; refers to Claims Adjuster, City Attorney's Office,
and City staff as necessary; coordinates responses and production of documents.
➢ Represents the City Clerk's Office to other City departments, elected officials, and outside
agencies; explains and interprets departmental programs, policies, and activities; negotiates
and resolves significant and controversial issues.
➢ Attends and participates in professional group meetings and committees; stays abreast of
new trends and innovations in the field of municipal government.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions
and alternative recommendations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through subordinate
levels of supervision.
➢ Public agency budget development, contract administration, City-wide administrative
practices, and general principles of risk management related to the functions of the assigned
area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles, practices, and procedures related to public agency record keeping, municipal
elections, and the City Clerk function.
➢ Functions, authority, responsibilities, and limitations of an elected City Council.
➢ Automated and manual records management principles and practices, including legal
requirements for recording, retention, and disclosure.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures relevant to assigned area of responsibility, including Public Records
Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations,
and election laws and procedures.
➢ Record-keeping principles and procedures.
Attachments 3-76
City Clerk
Page 4 of 5
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory organizations,
and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction to the department and the
City.
➢ Prepare and administer budgets; allocate limited resources in a cost effective manner.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures.
➢ Plan, organize, direct, and coordinate the work of supervisory, technical, and administrative
personnel; delegate authority and responsibility.
➢ Select, train, motivate, and evaluate the work of staff.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Coordinate municipal elections within legal guidelines.
➢ Oversee and coordinate maintenance of the official records of the City.
➢ Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence,
policies, procedures, and other written materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to an Associate of Arts degree in public or business administration and six (6) years
of increasingly responsible experience in a City Clerk's or Deputy City Clerk's office, including two
(2) years of supervisory experience. A Bachelor's degree in a related field is preferred.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of, or ability to obtain, a Notary Public certification.
➢ Possession of, or ability to obtain, a Certified Municipal Clerk certification is highly desirable.
Attachments 3-77
City Clerk
Page 5 of 5
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-78
CIVIL ENGINEER
DEFINITION
DATE
FLSA: EXEMPT
Under general supervision, performs various professional field and office engineering work
related to the management, planning, design, construction, and maintenance of the City's
Capital Improvement Program (CIP), land development, traffic engineering, public works
infrastructure, and daily departmental operations; provides project management and
administration; confers with developers, contractors, and representatives of other agencies
regarding facility and infrastructure development; administers professional services and
construction contracts; administers Federal and State grant funds associated with construction
projects; provides professional staff assistance to the Senior Civil Engineers, other departments,
and the public in areas of expertise; performs a variety of studies and prepares and presents
staff reports; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a Senior Civil Engineer. Exercises general and direct
supervision over professional, technical, and administrative staff.
CLASS CHARACTERISTICS
The Civil Engineer is the full journey -level class in the professional engineering series and
requires the incumbent to possess and maintain registration as a licensed Professional
Engineer in the State of California. Incumbents are expected to perform the full range of
professional and technical engineering work in all of the following areas: the City's CIP, land
development, traffic engineering, public works infrastructure, and daily departmental operations,
in addition to providing project management and administration. Positions at this level are
distinguished from the Assistant level by the performance of the full range of duties as assigned,
working independently, and exercising a greater level of judgment and initiative. Positions at
this level receive only occasional instruction or assistance as new or unusual situations arise
and are fully aware of the operating procedures and policies of the work unit. This class is
further distinguished from the Senior Civil Engineer in that the latter is the full supervisory -level
class in the series and has ultimate responsibility for organizing, assigning, supervising, and
reviewing the work of staff involved in a major functional area or project/program of the
Engineering Division.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, designs, reviews designs and inspects all phases of civil engineering public works
construction projects, including defining the scope of the project, securing adequate funding
from Federal and State grant programs and other funding sources, outreach to
stakeholders, engineering coordination, construction management and project closeout.
Attachments 3-79
Civil Engineer
Page 2 of 4
➢ Coordinates with permitting and public utility agencies; performs historical document
research and review; prepares plans, specifications, and cost estimates.
➢ Applies engineering principles and practices to specific problems; coordinates construction
schedules with other projects and agencies; prepares and reviews cost estimates; and
inspects construction of projects to ensure compliance with construction documents; and
performs related planning and design work.
➢ Reviews construction plans prepared by consulting engineers and private contractors to
verify compliance with City, public utility, and improvement requirements; may check plans
for conformance with regulations regarding line, grade, size, elevation, and location of
structures; reviews engineering calculations of other engineers or engineering technicians;
participates in pre -design, construction, and utility coordination meetings and issues
construction permits.
➢ Provides construction administration, public relations, management, and inspection of public
works construction projects, including coordinating work with other divisions and City
departments, tracking and maintaining all project accounting, coordinating schedules, and
providing public notices of projects.
➢ Investigates field problems affecting property owners, contractors, and maintenance
operations; responds to citizen inquiries and complaints; provides information to the public
at the front counter in person, via telephone, or other means of communication regarding
grading, encroachment permits, right-of-way and property line information, utility information,
slope stability and groundwater issues, improvement plan check, and payment processes.
➢ Provides staff support to citizen advisory committees as assigned.
➢ Implements Water Quality and Flood Protection (WQFP), including multiyear project
programming, master plan development, project scoping, reporting and responding to citizen
oversight committee.
➢ Implements National Pollutant Discharge Elimination System (NPDES) stormwater quality
regulatory program.
➢ Analyzes and resolves problems to ensure compliance with regulatory performance
standards and specifications.
➢ Prepares and/or assists with the preparation of Requests for Proposals; reviews and
analyzes bids.
➢ Reviews invoices from consultants and contractors for approval and processing.
➢ Assists in the preparation of departmental budget.
➢ Oversees, performs and directs inspection activities.
➢ Reviews traffic control plans, performs speed and traffic surveys and traffic counts.
➢ Conducts traffic engineering studies.
➢ Attends meetings, conferences, workshops, and training sessions and reviews publications
and audio-visual materials to become and remain current on principles, practices, and new
developments in assigned work areas.
➢ May provide technical direction and training to other engineering and technical staff.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Civil engineering principles, techniques, policies, and procedures.
➢ Methods, materials, and techniques used in the construction of public works projects,
including water and wastewater systems, stormwater, street, and traffic systems design.
➢ Principles, practices, procedures, and standards related to City public works, engineering
infrastructure development and maintenance, and surveying.
Attachments 3-80
Civil Engineer
Page 3 of 4
➢ Principles and practices of capital improvement program budgeting, cost estimation,
funding, project management, and contract administration.
➢ General design, layout, and construction practices for public improvements such as streets,
storm drains, grading, and landscaping.
➢ Subdivision engineering, plan review, mapping, and construction practices.
➢ Bidding requirements for public works projects.
➢ Project management and contract administration principles and techniques.
➢ Engineering plan types, review practices, and permit filing and approval procedures.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Modern office practices and technology, including personal computer hardware and
software applications related to the work, such as computer-aided drafting (CAD) concepts
and applications, and Geographic Information Systems (GIS) programs.
➢ Modern developments, current literature, and sources of information regarding civil
engineering.
➢ Principles of advanced mathematics and their application to engineering work.
➢ Principles of soil mechanics, geotechnical engineering principles and practices.
➢ Practices of researching engineering and design issues, evaluating alternatives, making
sound recommendations, and preparing and presenting effective staff reports.
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory
organizations and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff
Ability to:
➢ Conduct complex civil engineering research projects, analyze complex problems, evaluate
alternatives, make sound recommendations, and prepare effective technical staff reports.
➢ Prepare, understand, and interpret engineering construction plans, specifications, and other
contract documents.
➢ Conduct comprehensive engineering studies and prepare reports with recommendations.
➢ Assist in and develop and administer contracts for professional services and construction in
a public agency setting.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations, technical written material, and City engineering policies
and procedures.
➢ Design engineering projects.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and engineering computations with precision.
➢ Recognize discrepancies from as -built to contract specifications and recommend
reconciliation.
➢ Make engineering design computations and check, design, and prepare engineering plans
and studies.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various business, professional, and regulatory organizations and
individuals.
➢ Direct the work of contract consultants.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, legal descriptions, and other written materials.
Attachments 3-81
Civil Engineer
Page 4 of 4
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in civil engineering, construction management, architecture, or a closely related field
and three (3) years of professional engineering design, plan review, and project administration
experience, preferably in a public agency setting.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possess and maintain a Registered Professional Civil Engineer license in the State of
California.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points, to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas and to conduct inspections may be required. Finger dexterity
is needed to access, enter, and retrieve data using a computer keyboard or calculator and to
operate standard office equipment. Positions in this classification occasionally bend, stoop,
kneel, reach, push and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and
hazardous physical substances and fumes. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and
procedures.
Attachments 3-82
CODE ENFORECEMENT OFFICER
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs a variety of routine to complex technical and public contact
duties related to the City's code compliance program, including the identification, investigation,
and correction of violations of the City's municipal, zoning, fire, building, development, and animal
codes and massage permits; investigates citizen complaints of public nuisances and quality of life
issues and seeks voluntary compliance or issues citations and initiates abatement procedures;
and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Deputy Director of Community Development. Exercises
no supervision of staff.
CLASS CHARACTERISTICS
This is a journey -level class that performs the full range of duties related to inspection and
compliance activities required to ensure compliance with the City's zoning and building codes.
Responsibilities include the authority to cite violators and initiate court proceedings for
compliance. Successful performance of the work requires the frequent use of tact, discretion,
and independent judgment, knowledge of departmental and City activities, and extensive staff,
public, and organizational contact. Positions at this level receive only occasional instruction or
assistance as new or unusual situations arise and are fully aware of the operating procedures
and policies of the work unit.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Receives, records, and investigates complaints from the public and staff regarding violations
of building, and zoning codes, ordinances, housing standards, health and safety regulations,
and animal control during field investigations; documents violations by securing photographs
and other pertinent data; researches ownership records, prior complaints, municipal codes
and ordinances, and State regulations to establish whether a violation has occurred.
➢ Initiates contacts with residents, business representatives, and other parties to explain the
nature of incurred violations and to encourage compliance with City codes, ordinances, and
community standards; initiates abatement of dangerous properties and vector control issues
of properties; provides confirmation regarding code regulations to the public by telephone and
in person.
➢ Makes drive-by or on-site inspections of residential, institutional, and/or commercial areas;
notes possible violations at other property sites during the course of field investigations.
➢ Prepares and issues notices of violation or noncompliance and follow-up notices and other
correspondence according to applicable codes and regulations; issues letters to property
Attachments 3-83
Code Enforcement Officer
Page 2 of 4
owners notifying them of violation; as appropriate, affixes a notice of violation on property to
abate public safety hazards and nuisances.
➢ Meets with City and outside agency planning, building, geology, engineering, sheriff, and
public works staff and legal counsel regarding complaints; coordinates activities with other
code compliance personnel and outside agencies.
➢ Coordinates and conducts follow-up abatement procedures including the preparation of
additional correspondence, site visits, and communication with property owners and
attorneys; conducts follow-up investigations to ensure compliance with applicable codes and
ordinances; prepares non-compliance cases for legal action; presents testimony at hearings.
➢ Participates in developing and implementing animal code and control related programs.
➢ Provides information to violators, the general public, business community, and other
government agencies regarding codes, laws, and ordinances; responds to questions,
complaints, and inquiries.
➢ Drafts and recommends revisions to City code enforcement policies, procedures, and
standards.
➢ Participates in recommending, developing, and administering policies, procedures, and
projects to ensure efficient and effective code enforcement activities in compliance with City
guidelines, standards, goals, and objectives.
➢ Performs a variety of public relations and outreach work related to assigned activities.
➢ Maintains files, databases, and records related to citations and violations; prepares a variety
of written reports, memoranda, and correspondence.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, methods, and techniques of code violation investigation and compliance.
➢ Methods and procedures used in code compliance including citation issuance procedures,
methods used to obtain various types of inspection warrants, and principles used to prepare
legal documents.
➢ Practices for documenting inspections, correcting violations, and carrying through on court
procedures.
➢ Basic requirements of zoning, building, and related codes, ordinances, and regulations.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures relevant to assigned area of responsibility.
➢ Legal descriptions and boundary maps of real property and legal terminology as used in code
compliance.
➢ Occupational hazards and standard safety practices necessary in the area of code
compliance.
➢ Research and reporting methods, techniques, and procedures.
➢ Principles and procedures of record-keeping, technical report writing, and preparation of
correspondence and presentations.
➢ Safety equipment and practices related to the work, including safe driving rules and practices.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational and regulatory organizations,
and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Attachments 3-84
Code Enforcement Officer
Page 3 of 4
Ability to:
➢ Explain codes and regulations to property owners, residents, and others.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies and procedures.
➢ Understand and explain occupational hazards and standard safety practices related to code
compliance.
➢ Identify and respond to issues and concerns of management, City government, a variety of
professional groups, commissions, and committees, and the general public.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations and
in meetings with individuals.
➢ Respond to inquiries, complaints, and requests for service in a fair, tactful, and timely manner.
➢ Prepare clear and concise reports, correspondence, and other written materials.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Make accurate arithmetic, financial, and statistical computations.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and
legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade supplemented by some college -level
coursework or technical training in code compliance and two (2) years of increasingly responsible
municipal code compliance experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to inspect various City sites, including traversing uneven terrain, climbing
ladders, stairs, and other temporary or construction access points; to operate a motor vehicle to
attend meetings and visit inspection sites; vision to read printed materials and a computer screen,
and make inspections; and hearing and speech to communicate in person, before groups, and
over the telephone. This is partially a sedentary office and partially a field operations
classification; frequent standing and walking between work areas is required. Finger dexterity is
needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.
ENVIRONMENTAL ELEMENTS
Attachments 3-85
Code Enforcement Officer
Page 4 of 4
Employees work partially in an office environment with moderate noise levels and controlled
temperature conditions, and partially in the field and are occasionally exposed to loud noise levels,
cold and hot temperatures, inclement weather conditions, road hazards, vibration, and hazardous
physical substances and fumes. Employees may interact with upset staff and/or public and
private representatives and contractors in interpreting and enforcing departmental policies and
procedures.
Attachments 3-86
DEPUTY CITY CLERK
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general direction, provides administrative and program support to the City Clerk in the
preparation of City Council agendas, minutes, actions, ordinances, and resolutions, in the
maintenance of official documents and records, in the administration of City elections, and in
overseeing the day-to-day activities, services, and operations of the City Clerk's function; provides
varied technical, complex, specialized, and confidential office administrative support to the City
Clerk and other City departments as assigned; coordinates assigned activities with those of other
City departments; acts for the City Clerk on a relief basis; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Clerk. Exercises general supervision over assigned
technical and administrative staff.
CLASS CHARACTERISTICS
This is a single -position classification that is responsible for the administration and daily
operations of the City Clerk's Office functions and activities, under the direction of the City Clerk.
This classification performs a variety of administrative duties, including assisting in the
development of City Council agendas, administration of filings, records management, assisting
with municipal elections, and coordinating with other City departments. This classification is
distinguished from other administrative support positions in that the nature, scope, and diversity
of responsibilities of this classification require a broader understanding of City functions and the
capability of relieving the City Clerk of day-to-day office administrative and coordinative duties, as
well as fulfilling some of the duties of the City Clerk in the latter's absence.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assists in overseeing and performing functions of the day-to-day operations of the City Clerk's
office, including the maintenance of administrative files, resolutions, ordinances, contracts,
agreements, deeds, annexations, and other official documents; performs mandated and other
City Clerk duties in the absence of the City Clerk.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for departmental programs; recommends and administers policies and procedures.
➢ Assists in the development, administration, and oversight of the department budget.
➢ Directs and coordinates the work plan for the assigned staff; meets with staff to identify and
resolve problems; assigns work activities and projects; monitors work flow; reviews and
evaluates work products, methods, and procedures.
➢ Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides
or coordinates staff training; works with employees on performance issues; implements
discipline and termination procedures in consultation with the City Clerk.
➢ Monitors operations and activities of assigned programs; recommends improvements and
modifications and prepares various reports on operations and activities.
Attachments 3-87
Deputy City Clerk
Page 2 of 4
➢ Participates in planning, implementing, and managing the City's records management
program; sets and ensures legal compliance with retention schedules for City records;
develops and updates records retention policies and procedures.
➢ Ensures compliance with the Public Records Act, the Freedom of Information Act, and the
Brown Act; reviews and monitors legal requests for records; ensures that all public records
are open to inspection at all times during office hours and that every person's right to inspect
any public record of the City is upheld.
➢ Assists with preparation of City Council, Successor Agency, and Improvement Authority
meeting agendas and tentative agendas; assists in the assembly and distribution of agenda
packets; attends meetings; assists with agenda and prepares minutes for the Peninsula
Regional Law Enforcement Committee and serves as Recording Secretary for the Emergency
Preparedness Committe on a rotational basis; takes and prepares meeting minutes in the
absence of the City Clerk; prepares Council and Agency packets and approved resolutions,
ordinances, and meeting minutes for archiving.
➢ Oversees the preparation, receipt, review, and processing of various reports and records.
➢ Provides assistance to the public and City staff by helping to identify records and information
relevant to requests; ensures timely response to all requests and communicates in writing with
any requestor in cases of unusual requests that may cause delays in obtaining all requested
information; justifies any nondisclosure and/or ensures deletion of any portions that are
exempt from the mandate of the Public Records Act.
➢ Performs complex records management activities, including assigning record codes to
documents, imaging and/or filing, storage, and destroying City records.
➢ Assists in planning and conducting City municipal elections as required by state law;
participates in all election events.
➢ Organizes, administers, maintains, and monitors all required Fair Political Practices
Commission (FPPC) filings and election campaign disclosure statements.
➢ Administers policies and procedures and monitors filings of campaign statements for
candidates, Council members, and all active committees as requested by state law; distributes
forms and monitors filing of Statements of Economic Interests as required under the Political
Reform Act; maintains a comprehensive list of designated employees under the City/
Redevelopment Agency Conflict of Interest Code.
➢ Supervises legal codification of the Municipal Code Book; proofreads the codes upon request.
➢ Notarizes official documents; administers oaths of office.
➢ Receives subpoenas, summons, complaints, lawsuits, bankruptcy notices, and other legal
documents regarding official City business; refers to Claims Adjuster, City Attorney's Office,
and City staff as necessary; coordinates responses and production of documents.
➢ Coordinates and integrates program services and activities with other agencies and City
departments.
➢ Monitors changes in regulations and technology that may affect operations; implements policy
and procedural changes after approval.
➢ Receives, investigates, and responds to difficult and sensitive problems and inquiries in a
professional manner; researches information; identifies and reports findings and takes
necessary corrective action.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, and procedures related to public agency record keeping and the City
Clerk function.
Attachments 3-88
Deputy City Clerk
Page 3 of 4
➢ Automated and manual records management principles and practices, including legal
requirements for recording, retention, storage, and disclosure.
➢ Organization and function of public agencies, including the role of an elected City Council and
appointed boards and commissions.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures relevant to assigned area of responsibility, including Public Records
Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations,
and election laws and procedures.
➢ A variety of public documents including contracts and ordinances.
➢ Municipal elections processes and procedures.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Business letter writing and the standard format for reports and correspondence.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory organizations,
and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Recommend and implement goals, objectives, and practices for providing effective and
efficient services.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of assigned
staff.
➢ Participate in the preparation of department budget, including gathering and analyzing data
related to expenditures and projected charges and monitoring budget expenditures and
revenues.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Maintain confidentiality and be discreet in handling and processing confidential information
and data.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures.
➢ Develop, plan, coordinate, and implement records management program suited to the needs
of the City.
➢ Prepare official minutes, resolutions, and ordinances.
➢ Understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
➢ Compose correspondence and reports independently or from brief instructions.
➢ Research, analyze, and summarize data and prepare accurate and logical written reports.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Attachments 3-89
Deputy City Clerk
Page 4 of 4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade supplemented by college -level coursework
and/or specialized secretarial training and five (5) years of increasingly responsible secretarial or
administrative experience in a municipal government agency, including one (1) year of
supervisory experience, preferably within a City Clerk's office.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of, or ability to obtain, a Notary Public certification.
➢ Possession of, or ability to obtain, a Certified Municipal Clerk certification is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-90
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, assists in planning, organizing, managing, and providing
administrative direction and oversight for major functions and activities of the Community
Development Department, including current, advance, and environmental planning, permitting,
code compliance, and view restoration; assists in coordinating assigned activities with other City
departments, divisions, and outside agencies; fosters cooperative working relationships among
City departments, divisions, with intergovernmental and regulatory agencies, and various public
and private groups; provides highly responsible and complex professional assistance to the
Community Development Director in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Community Development. Exercises
general and direct supervision over supervisory, professional, technical, and administrative
support staff.
CLASS CHARACTERISTICS
This is the Deputy Department Director classification in the Community Development Department.
The incumbent oversees, directs, and participates in major activities and programs of the
department, including planning, code compliance, and view restoration, and is responsible for
providing professional -level support to the Director in a variety of areas. Assists in short- and
long-term planning, development, and administration of departmental policies, procedures and
services. Successful performance of the work requires an extensive professional background as
well as skill in coordinating departmental work with that of other City departments and public
agencies. Responsibilities include performing and directing many of the department's day-to-day
administrative functions. This class is distinguished from the Director of Community Development
in that the latter has overall responsibility for all community development programs, functions, and
activities, and for developing, implementing, and interpreting public policy.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes management responsibility for major community development functions and
activities, including current, advance, and environmental planning, permitting, code
compliance, and view restoration.
➢ Manages and participates in the development and implementation of goals, objectives,
policies, and priorities for assigned functions and programs; recommends, within
departmental policy, appropriate service and staffing levels; recommends and administers
policies and procedures.
➢ Assists in managing and participates in the development and administration of the
department's annual budgets; directs the forecast of additional funds needed for staffing,
equipment, materials, and supplies; directs the monitoring of and approves expenditures;
directs and implements adjustments as necessary.
Attachments 3-91
Deputy Director of Community Development
Page 2 of 4
➢ Continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors work load, administrative and support
systems, and internal reporting relationships; identifies opportunities for improvement and
reviews with the Director; directs the implementation of improvements.
➢ Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff
training; works with employees on performance issues; responds to staff questions and
concerns; makes discipline recommendations to the Director.
➢ Meets and confers with department staff regarding interpretations of the zoning and
subdivision code, processing of complex projects, and the assignment and monitoring of work.
➢ Meets with developers, engineers, property owners, contractors, and other agencies to
discuss potential project proposals, pre -applications, feasibility analysis, currently submitted
proposals, and/or status of development projects; answers questions and responds to
inquiries.
➢ Manages and/or directs department or consulting staff in the management and
implementation of routine to large and complex community development projects.
➢ Serves as a liaison for the department with other City departments, divisions, and outside
agencies; attends meetings in various locations; provides staff support to commissions,
committees, and task forces; participates in and/or facilitates focus groups and community
events and workshops that provide public information regarding departmental programs,
projects, and services.
➢ Negotiates contracts and agreements; coordinates with City department representatives to
determine City needs and requirements for contractual services.
➢ Represents the department to other City departments, elected officials, and outside agencies;
explains and interprets departmental programs, policies, and activities.
➢ Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies and procedures as appropriate.
➢ Prepares, reviews, and presents staff reports, various management and information updates,
and reports on special projects to the City Council, Planning Commission, and a variety of
other boards and commissions, as assigned by the Director; attends meetings.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of community development.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions
and alternative recommendations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff.
➢ Public agency budgetary, contract administration, administrative practices, and general
principles of risk management related to the functions of the assigned area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of community development program development, implementation,
and management in a municipal setting.
➢ Methods, materials, and techniques used in the planning of community development projects.
Attachments 3-92
Deputy Director of Community Development
Page 3 of 4
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, computer equipment and applications related to the work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, policies, procedures, work
standards, and internal controls for the department and assigned program areas.
➢ Assist in preparing and administering large and complex budgets; allocate limited resources
in a cost effective manner.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of community development programs and
administrative activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Read and review plans.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Attachments 3-93
Deputy Director of Community Development
Page 4 of 4
Equivalent to graduation from an accredited four-year college or university with major coursework
in community development, urban planning, civil engineering, or a related field and six (6) years
of management and/or administrative experience in community development, urban planning,
and project administration.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver's License by time of appointment
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, to operate a motor vehicle, and to visit
various City and meeting sites; vision to read printed materials and a computer screen; and
hearing and speech to communicate in person, before groups and over the telephone. This is
primarily a sedentary office classification although standing and walking between work areas may
be required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-94
DEPUTY CITY MANAGER
DEFINITION
DATE
FLSA: EXEMPT
Under administrative and general policy direction, provides highly responsible and complex
management assistance to the City Manager and City Council in coordinating and directing City-
wide departmental activities and operations; assists the City Manager in executing the long-term
vision for the City in collaboration with the City Council and Department Directors; provides
leadership to all City departments to enable department directors to effectively and efficiently
maximize available resources; ensures quality services provision to the residents of the
community; coordinates assigned activities with other City departments, officials, outside
agencies, and the public; fosters cooperative working relationships among City departments and
with intergovernmental and regulatory agencies and various public and private groups; provides
highly responsible and complex professional assistance to the City Manager in areas of expertise;
acts as City Manager in the City Manager's absence; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and general policy direction from the City Manager. The work provides
for a wide variety of independent decision-making, within legal and general policy and regulatory
guidelines. Exercises general supervision over professional, technical and administrative support
staff.
CLASS CHARACTERISTICS
This management classification oversees, directs, and participates in all activities of the City's
operations, including short- and long-term planning, policy development and administration, and
enforcing all City codes and regulations. The incumbent regularly interacts with the City Manager,
City Council, and departmental representatives in obtaining and coordinating projects and
information. Successful performance of the work requires knowledge of public policy, municipal
functions, and activities, including the role of an elected City Council and the ability to develop,
oversee, and implement projects and programs in a variety of areas. Responsibilities include
coordinating the activities among all City departments and agencies and managing and
overseeing the complex and varied programs, contracts, projects, and activities of the assigned
function. The incumbent is accountable for accomplishing City-wide planning and operational
goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Assists the City Manager in planning, organizing, and directing the services and activities of
City departments and programs.
➢ Implements directives and policies from the City Manager; provides guidance and direction to
Department Directors to coordinate and direct programs and projects; meets with Department
Directors to identify and resolve organizational and operational problems both within
Attachments 3-95
Deputy City Manager
Page 2 of 4
departments and across departmental lines; ensures the successful completion of programs
and projects.
➢ Contributes to the overall quality of the City's service provision by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs; monitors
and evaluates the efficiency and effectiveness of service delivery methods and procedures;
assesses and monitors the distribution of work, support systems, and internal reporting
relationships; identifies opportunities for improvement; directs the implementation of change.
➢ Coordinates the development and administration of the City's budget and Capital
Improvement Program; assists with budget forecasting; reviews and controls programs and
projects to ensure cost effectiveness.
➢ Participates in the preparation and administration of the City Manager's Office budget;
maintains and monitors appropriate budgeting controls; monitors compliance with budget
parameters and general financial policies.
➢ Represents the City in meetings with governmental agencies, community groups, and various
business, professional, educational, regulatory and legislative organizations; may act as a
City liaison with the media.
➢ Conducts a variety of City-wide organizational and operational studies and investigations;
recommends modifications to programs, policies, and procedures as appropriate.
➢ Participates on and makes presentations to the City Council and commissions; attends and
participates in professional group meetings; stays abreast of new trends and innovations in
the field of city government operations and other types of public services as they relate to the
area of assignment.
➢ Represents the City on various intergovernmental committees, task forces, and commissions
pertaining to city management and assigned program matters.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Prepares, reviews, and presents staff reports, various management and information updates,
and reports on special projects as assigned by the City Manager.
➢ Participates in the selection, trains, motivates, and evaluates assigned personnel; provides or
coordinates staff training; works with employees on performance issues; implements
discipline and termination procedures.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions
and alternative recommendations.
➢ Serves as acting City Manager in the absence of the City Manager.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through subordinate
levels of supervision.
➢ Public agency budgetary, contract administration, and City-wide administrative practices
related to the functions of the assigned area.
➢ Principles, practices, and legal elements of California economic and community development
and redevelopment.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
Attachments 3-96
Deputy City Manager
Page 3 of 4
➢ Applicable Federal, State, and local laws, codes, regulations, and policies, technical
processes, and procedures.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Technical, legal, financial, and public relations issues associated with the management of City
programs.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory organizations,
and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the City and assigned program areas.
➢ Work cooperatively with, provide staff support to, and implement the policies of the City
Manager and City Council.
➢ Provide leadership and direction to all departments of the City.
➢ Prepare and administer large and complex budgets; allocate resources in a cost effective
manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Plan, organize, direct, and coordinate the work of supervisory, technical, and office support
staff; delegate authority and responsibility.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of programs and administrative activities.
➢ Conduct effective negotiations and effectively represent the City in meetings with
governmental agencies, contractors, vendors, and various businesses, professional,
regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
Attachments 3-97
Deputy City Manager
Page 4 of 4
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience, which would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework
in business or public administration, public policy, finance, or a related field and at least seven (7)
years of management or administrative experience in municipal administration and/or assigned
program areas in a public agency. A Master's degree in public administration is desirable.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing in work areas and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-98
DEPUTY DIRECTOR OF FINANCE
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, assists in planning, organizing, managing, and providing
administrative direction and oversight for major functions and activities of the Finance
Department, including accounting, purchasing, budgeting, business licensing, burglar alarm, cash
management, and/or financial reporting; assists in coordinating assigned activities with other City
departments, divisions, outside agencies, and the public; fosters cooperative working
relationships among City departments, divisions, and with intergovernmental and regulatory
agencies and various public and private groups; provides highly responsible and complex
professional assistance to the Finance Director in areas of expertise; acts as the Finance Director
in his/her absence; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Finance. Exercises general and direct
supervision over management, supervisory, professional, technical, and administrative support
staff.
CLASS CHARACTERISTICS
This is a Deputy Department Director classification in the Finance Department. The incumbent
oversees, directs, and participates in major activities and programs of the Finance Department,
including financial reporting, payroll, accounts payable, and purchasing, and is responsible for
providing professional -level support to the Director of Finance in a variety of areas. Assists in
short- and long-term planning, development, and administration of departmental policies,
procedures, and services. Successful performance of the work requires an extensive professional
background as well as skill in coordinating departmental work with that of other City departments
and public agencies. Responsibilities include performing and directing many of the department's
day-to-day administrative functions. This class is distinguished from the Director of Finance in
that the latter has overall responsibility for all finance programs, functions, and activities, and for
developing, implementing, and interpreting public policy.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes management responsibility for major finance functions and activities, including
financial reporting, payroll, accounts payable, and purchasing.
➢ Manages and participates in the development and implementation of goals, objectives,
policies, and priorities for assigned functions and programs; recommends, within
departmental policy, appropriate service and staffing levels; recommends and administers
policies and procedures.
➢ Assists in managing and participates in the development and administration of the
department's and the City's annual budget and capital improvement budgets; directs the
forecast of additional funds needed for staffing, equipment, materials, and supplies; directs
Attachments 3-99
Deputy Director of Finance
Page 2 of 4
the monitoring of and approves expenditures; directs and implements adjustments as
necessary.
➢ Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff
training; works with employees on performance issues; responds to staff questions and
concerns; makes discipline recommendations to the Director.
➢ Continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors work load, administrative and support
systems, and internal reporting relationships; identifies opportunities for improvement and
reviews with the Director; directs the implementation of improvements.
➢ Assists in planning, directing, and coordinating the Finance Department's work plan; meets
with staff to identify and resolve problems; assigns projects and programmatic areas of
responsibility; reviews and evaluates work methods and procedures.
➢ Assists in the planning, organization, preparation, implementation, and control of the City's
annual operating budget; participates in the forecast of additional funds needed for staffing,
equipment, materials, and supplies.
➢ Assists in the preparation of the City's Five Year Financial Model and Five Year Capital
Improvement plan, including identifying and forecasting revenues, analyzing capital requests,
projecting year-end balances, and preparing recommendations.
➢ Reviews, develops, and modifies accounting and control methods to improve existing
procedures; ensures conformity to policy and increases effectiveness.
➢ Supervises and participates in the preparation of various financial statements, records, and
reports, and performs operational auditing of other City departments.
➢ Responds to requests for information and advises City departments, governmental agencies,
and the public of City financial and accounting policies.
➢ Interfaces with City and outside attorneys on legal matters related to departmental operations.
➢ Supervises and coordinates the preparation of external audits.
➢ Serves as a liaison for the department with other City departments, divisions, and outside
agencies; attends meetings in various locations; provides staff support to commissions,
committees, and task forces; participates in community events and workshops that provide
public information regarding departmental programs, projects, and services.
➢ Monitors daily cash balances and makes recommendations to Director.
➢ Prepares formal requests for proposals for consulting/contractor services; reviews proposals
and makes recommendations; negotiates contracts and agreements; acts as project manager
when outside consultants are working on various projects.
➢ Coordinates the design, implementation, and control of City-wide automated financial
management information systems and related control and reporting procedures; coordinates
various upgrade, implementation, and conversion projects; performs audits of accounting
functions; conducts fiscal analyses and studies.
➢ Represents the department to other City departments, elected officials, and outside agencies;
explains and interprets departmental programs, policies, and activities.
➢ Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies and procedures as appropriate.
➢ Participates on and makes presentations to a variety of boards and commissions; attends and
participates in professional group meetings; stays abreast of new trends and innovations in
the field of finance and other types of public services as they relate to the area of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions
and alternative recommendations.
➢ Acts as the Director of Finance in his/her absence.
➢ Performs other duties as assigned.
Attachments 3-100
Deputy Director of Finance
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through
subordinate levels of supervision.
➢ Public agency budget development, contract administration, City-wide administrative
practices, and general principles of risk management related to the functions of the assigned
area.
➢ Financial reporting, internal controls, and cost allocation policies, procedures, and best
practices.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of governmental accounting, public finance administration and
budgeting, auditing, and reconciliation; municipal taxation and revenue management.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and computer applications.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, policies, procedures, work
standards, and internal controls for the department and assigned program areas.
➢ Assist in preparing and administering large and complex budgets; allocate limited resources
in a cost effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Plan, organize, direct, and coordinate the work of supervisory, professional, and technical
personnel.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of finance programs and administrative
activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
Attachments 3-101
Deputy Director of Finance
Page 4 of 4
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework
in finance, accounting, economics, business or public administration, or a related field and four
(4) years of management and/or administrative experience in municipal finance and accounting.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Certification as a Certified Public Accountant in the State of California is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-102
DEPUTY DIRECTOR OF PUBLIC WORKS
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, assists in planning, organizing, managing, and providing
administrative direction and oversight for major functions and activities of the Public Works
Department, including design, engineering, and construction activities, maintenance and
operations of stormwater, drainage, streets, fleet services, facilities, parks, water quality and
environmental compliance, traffic, development and implementation of the City's Capital
Improvement Program (CIP), land development engineering, and property management; assists
in coordinating assigned activities with other City departments, divisions, outside agencies, and
the public; fosters cooperative working relationships among City departments, divisions, and
with intergovernmental and regulatory agencies and various public and private groups; provides
highly responsible and complex professional assistance to the Director of Public Works in areas
of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Public Works. Exercises general direction
and supervision over supervisory, professional, technical, and administrative support staff
through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a Deputy Department Director classification in the Public Works Department. The
incumbent oversees, directs, and participates in the maintenance and repair of the City's
streets, parks, storm drains, fleet, and facilities, including short- and long-term capital
improvement planning and development, administration of Federal, State, and local funds for
capital improvements and expansions, and providing professional -level support to the Director
of Public Works in a variety of areas. Successful performance of the work requires an extensive
professional background as well as skill in coordinating departmental work with that of other City
departments and public agencies. Responsibilities include performing and directing many of the
department's day-to-day administrative functions. This class is distinguished from the Director
of Public Works in that the latter has overall management responsibility for all public works
programs, functions, and activities, and for developing, implementing, and interpreting public
policy.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes management responsibility for the Maintenance and Operations Division within the
Public Works Department, including streets, storm drains, parks, buildings, fleet, and
facilities maintenance and repair.
➢ Manages and participates in the development and implementation of goals, objectives,
policies, and priorities for the assigned division and functions; recommends, within
departmental policy, appropriate service and staffing levels; recommends and administers
policies and procedures.
Attachments 3-103
Deputy Director of Public Works
Page 2 of 4
➢ Manages the development and administration of the annual budget and capital improvement
budgets for the assigned division; directs the forecast of additional funds needed for staffing,
equipment, materials, and supplies; directs the monitoring of and approves expenditures;
directs and implements adjustments as necessary.
➢ Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff
training; works with employees on performance issues; responds to staff questions and
concerns; makes discipline recommendations to the Director.
➢ Continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors work load, administrative and support
systems, and internal reporting relationships; identifies opportunities for improvement and
reviews with the Director; directs the implementation of improvements.
➢ Oversees the development of consultant requests for proposal for professional and/or
construction services and the advertising and bid processes; evaluates proposals and
recommends project award; negotiates and administers contracts after award; ensures
contractor compliance with City standards and specifications, time and budget estimates;
analyzes and resolves complex problems that may arise; recommends and approves field
changes as required.
➢ Conducts capital improvement project planning activities; provides oversight and input into
the conceptual design of engineering projects; investigates and resolves problems with
scope of work or cost issues of major facility upgrade and replacement projects.
➢ Meets and confers with contractors, engineers, a variety of outside agencies, and the
general public in acquiring information and coordinating matters related to the City's streets,
fleet, sanitation system, and facilities.
➢ Serves as a liaison for the department to other City departments, divisions, elected officials,
the public, and outside agencies; attends meetings in various locations; provides staff
support to commissions, committees, and task forces; participates in community events and
workshops that provide public information regarding departmental programs, projects, and
services; explains and interprets departmental programs, policies, and activities.
➢ Conducts a variety of departmental organizational and operational studies and
investigations; recommends modifications to programs, policies, and procedures as
appropriate.
➢ Prepares, reviews, and presents staff reports, various management and information
updates, and reports on special projects to the City Council, as well as various boards,
commissions, and committees, as assigned by the Director of Public Works.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of public works maintenance, operations, engineering, and other
services as they relate to the area of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with
resolutions and alternative recommendations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff.
➢ Public agency budgetary, contract administration, administrative practices, and general
principles of risk management related to the functions of the assigned area.
Attachments 3-104
Deputy Director of Public Works
Page 3 of 4
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Methods and techniques for the development of presentations, contract negotiations and
management, business correspondence, and information distribution; research and
reporting methods, techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Recommend and implement goals, objectives, and practices for providing effective and
efficient engineering services.
➢ Plan, organize, and direct effective capital improvement and related services and programs.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations, technical written material, and public works maintenance
and operations policies and procedures.
➢ Plan, organize, direct, and coordinate the work of supervisory, professional, and technical
personnel.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of public works maintenance and operations
programs and administrative activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
Attachments 3-105
Deputy Director of Public Works
Page 4 of 4
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in civil engineering, construction technology or management, business or public
administration, or a related field, and five (5) years of management and/or administrative
experience in civil engineering, municipal public works maintenance, or related field, including
two (2) years management and/or supervisory experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of a valid registration as a Professional Engineer in the State of California is
highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, to operate a motor vehicle, and to visit
various City and meeting sites; vision to read printed materials and a computer screen; and
hearing and speech to communicate in person, before groups, and over the telephone. This is
primarily a sedentary office classification although standing and walking between work areas
may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to lift, carry, push, and pull
materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-106
DEPUTY DIRECTOR OF RECREATION AND PARKS
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, assists in planning, organizing, managing, and providing
administrative direction and oversight to major divisions of the Recreation and Parks
Department, including the development, operations, and maintenance of the City's
recreation/social services programs and parks; oversees projects and initiatives for the
department; assists in coordinating assigned activities with other City departments, divisions,
clients, local residents, community groups, private businesses, and the public; fosters
cooperative working relationships among City departments, divisions, and with
intergovernmental and regulatory agencies and various public and private groups; provides
highly responsible and complex professional assistance to the Director of Recreation and Parks
in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Recreation and Parks. Exercises direct
and general supervision over supervisory, professional, technical, and administrative support
staff.
CLASS CHARACTERISTICS
This is a Deputy Department Director classification in the Recreation and Parks Department.
The incumbent oversees, directs, and participates in major activities and programs of the
Recreation and Parks Department, including the operations, program management, and
maintenance of various City recreational infrastructure, systems, facilities, programs, and
community events and is responsible for providing professional -level support to the Director of
Recreation and Parks in a variety of areas. Assists in short- and long-term planning,
development, and administration of departmental policies, procedures, and services.
Successful performance of the work requires an extensive professional background as well as
skill in coordinating departmental work with that of other City departments and public agencies.
This class is distinguished from the Director of Recreation and Parks in that the latter has
overall responsibility for all recreation and parks programs, activities, facilities, and community
events and for developing, implementing, and interpreting public policy.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes management responsibility for major recreation and parks programs, facilities,
community events, and activities.
➢ Manages and participates in the development and implementation of goals, objectives,
policies, and priorities for assigned functions and programs; recommends, within
departmental policy, appropriate service and staffing levels; recommends and administers
policies and procedures.
Attachments 3-107
Deputy Director of Recreation and Parks
Page 2 of 4
➢ Assists in managing and participates in the development and administration of the
Recreation and Parks annual budget; directs the forecast of additional funds needed for
staffing, equipment, materials, and supplies; directs the monitoring of and approves
expenditures; directs and implements adjustments as necessary; evaluates new revenue
generating and cost saving initiatives.
➢ Continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors work load, administrative and support
systems, and internal reporting relationships; identifies opportunities for improvement and
reviews with the Director; assists in directing the implementation of improvements.
➢ Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff
training; works with employees on performance issues; responds to staff questions and
concerns; makes discipline recommendations to the Director.
➢ Assists in developing annual maintenance plans for recreation, cultural, and natural
resource facilities and parks; inspects facilities to determine safety and maintenance needs;
provides recommendations regarding facility needs and sets priorities for facility
development and renovations based on community input and staff analysis; arranges
community meetings, conducts public meetings, records and reports public information,
meets with consultants, and manages project implementation.
➢ Manages and oversees the City's recreational programs including youth programs, adult
and youth sports, aquatics, cultural arts, social services, contract programs, and special
events.
➢ Serves as a liaison for the Recreation and Parks Department to other City departments,
elected officials, divisions, clients, local residents, community groups, and private
businesses; attends meetings, as necessary; provides staff support to commissions,
committees, and task forces, as necessary; negotiates and resolves significant and
controversial issues.
➢ Negotiates contracts and agreements; coordinates with City department representatives to
determine City needs and requirements for contractual services.
➢ Participates in the preparation of and serves as a liaison for the department's emergency
services plan.
➢ Researches grant opportunities, prepares and submits grant applications; oversees
awarded grants; and prepares and reviews reimbursement requests.
➢ Conducts a variety of departmental organizational and operational studies and
investigations; recommends modifications to programs, policies, and procedures as
appropriate.
➢ Prepares, reviews, and presents staff reports related to assigned recreation programs and
operations activities and services, various management and information updates, and
reports on special projects to the City Council and a variety of other boards and
commissions, as assigned by the Director of Recreation and Parks; attends meetings.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of recreation and parks services and other types of public services as
they relate to the area of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with
resolutions and alternative recommendations.
➢ Serves as acting Director in his/her absence.
➢ Performs other duties as assigned.
Attachments 3-108
Deputy Director of Recreation and Parks
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff.
➢ Public agency budgetary, contract administration, and general principles of risk
management related to the functions of the assigned area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of recreation and parks program development, maintenance, and
management in a municipal setting.
➢ Procedures for planning, implementing, and maintaining a variety of recreation and leisure
activities and programs through community participation.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and computer applications.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, policies, procedures, work
standards, and internal controls for the department and assigned program areas.
➢ Assist in preparing and administering large and complex budgets; allocate limited resources
in a cost effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules,
regulations, policies, and procedures.
➢ Plan, organize, direct, and coordinate the work of supervisory, professional, and technical
personnel.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of recreation and parks programs and
administrative activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
Attachments 3-109
Deputy Director of Recreation and Parks
Page 4 of 4
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in recreation administration, public or business administration, or a related field and
five (5) years of management and/or administrative recreation and parks experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of, or ability to obtain, valid CPR and First Aid certificates by time of
appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle, to inspect City recreation sites, and to visit
various City recreational facilities and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve
data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers
open and closed to retrieve and file information. Employees must possess the ability to lift,
carry, push, and pull materials weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-110
DIRECTOR OF COMMUNITY DEVELOPMENT
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, plans, organizes, manages, and provides administrative direction
and oversight for all functions and activities of the Community Development Department,
including planning, building and safety, and code compliance; directs and administers the
planning and building operations and activities of the City, which include current, advance, and
environmental planning, building plan check, permitting, and inspection activities; coordinates
assigned activities with other City departments, officials, outside agencies, and the public;
fosters cooperative working relationships among City departments and with intergovernmental
and regulatory agencies and various public and private groups; provides highly responsible and
complex professional assistance to the City Manager in areas of expertise; and performs related
work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety
of independent decision-making, within legal and general policy and regulatory guidelines.
Exercises general direction and supervision over management, supervisory, professional,
technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all
activities of the Community Development Department, including short- and long-term planning,
development and administration of departmental policies, procedures, and services. This class
provides assistance to the City Manager in a variety of administrative, coordinative, analytical,
and liaison capacities. Successful performance of the work requires knowledge of public policy,
municipal functions and activities, including the role of an elected City Council, and the ability to
develop, oversee, and implement projects and programs in a variety of areas. Responsibilities
include coordinating the activities of the department with those of other departments and outside
agencies and managing and overseeing the complex and varied functions of the department.
The incumbent is accountable for accomplishing departmental planning and operational goals
and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes full management responsibility for all Community Development Department
programs, services, and activities, including current, advance, and environmental planning,
building plan check, permitting, inspection, historic preservation, and code compliance
activities.
➢ Develops, directs, and coordinates the implementation of goals, objectives, policies,
procedures, and work standards for the department; establishes, within City policy,
appropriate budget, service, and staffing levels.
Attachments 3-111
Director of Community Development
Page 2 of 4
➢ Manages and participates in the development and administration of the department's annual
budget; directs the forecast of additional funds needed for staffing, equipment, materials,
and supplies; directs the monitoring of and approves expenditures; directs and implements
adjustments as necessary.
➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project
priorities and performance evaluations; works with employees on performance issues;
implements discipline and termination procedures; responds to staff questions and
concerns.
➢ Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs;
continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of work, support systems,
and internal reporting relationships; identifies opportunities for improvement; directs the
implementation of change.
➢ Meets with developers, engineers, property owners, contractors, and other agencies to
discuss merits and concerns of development proposals; provides various parties with
guidance on how to proceed; oversees negotiations and agreements regarding
environment -related issues, rights-of-way, and open space easements, and financial
participation; discusses status of development projects with applicants.
➢ Directs, coordinates and reviews amendments to the General Plan; provides general plan
and code interpretation as needed; provides analysis, recommendations, and
implementation of policies and procedures; develops and presents recommendations on a
variety of permits, maps, ordinances, zone changes and applications.
➢ Oversees the development of consultant requests for proposals for professional services
and the advertising and bid processes; evaluates proposals and recommends project award;
coordinates with legal counsel to determine City needs and requirements for contractual
services; negotiates contracts and agreements and administers same after award.
➢ Represents the department to other City departments, elected officials, and outside
agencies; explains and interprets departmental programs, policies, and activities; negotiates
and resolves significant and controversial issues.
➢ Conducts a variety of departmental organizational and operational studies and
investigations; recommends modifications to programs, policies and procedures as
appropriate.
➢ Participates in and makes presentations to the City Council, Planning Commission, and a
variety of boards and commissions; attends and participates in professional group meetings;
stays abreast of new trends and innovations in the field of community development and
other services as they relate to the areas of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Prepares, reviews, and presents staff reports, various management and information
updates, and reports on special projects as assigned by the City Manager.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with
resolutions and alternative recommendations.
➢ Performs other duties as assigned.
Attachments 3-112
Director of Community Development
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through
subordinate levels of supervision.
➢ Public agency budget development, contract administration, City-wide administrative
practices, and general principles of risk management related to the functions of the assigned
area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Theories, principles, and contents of General Plan, land use, zoning, subdivision, and urban
planning regulations, natural resource protection, and environmental laws.
➢ Principles and techniques of conducting site planning, architectural review, subdivision
design, land use, and other analytical studies, evaluating alternatives, and making sound
recommendations.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
polices and procedures relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Technical, legal, financial, and public relations problems associated with the management of
community development programs.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction for the department and the
City.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures.
➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional,
and technical personnel; delegate authority and responsibility.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Attachments 3-113
Director of Community Development
Page 4 of 4
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of community development programs and
administrative activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in community development, urban planning, civil engineering, or a related field and
seven (7) years of management and/or administrative experience in community development,
urban planning, and project administration.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, to operate a motor vehicle, and to visit
various City and meeting sites; vision to read printed materials and a computer screen; and
hearing and speech to communicate in person, before groups, and over the telephone. This is
primarily a sedentary office classification although standing and walking between work areas
may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to lift, carry, push, and pull
materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-114
DIRECTOR OF FINANCE
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, plans, organizes, manages, and provides direction and oversight
for all functions and activities of the Finance Department, including accounting, purchasing,
budgeting, business licensing, burglar alarm, cash management, and financial reporting; directs
and administers the fiscal operations and activities of the City; provides highly responsible and
complex professional assistance to the City Manager in areas of expertise; and performs related
work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety of
independent decision-making, within legal and general policy and regulatory guidelines.
Exercises general direction and supervision over management, supervisory, professional,
technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all activities
of the Finance Department, including short- and long-term planning, development, and
administration of departmental policies, procedures, and services. This class provides assistance
to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.
Successful performance of the work requires knowledge of public policy, municipal functions and
activities, including the role of an elected City Council, and the ability to develop, oversee, and
implement projects and programs in a variety of areas. The incumbent is accountable for
accomplishing departmental planning and operational goals and objectives and for furthering City
goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes full management responsibility for all Finance Department programs, services, and
activities, including accounting, purchasing, budgeting, business licensing, burglar alarm,
cash management, and financial reporting.
➢ Develops, directs, and coordinates the implementation of goals, objectives, policies,
procedures, and work standards for the department; establishes, within City policy,
appropriate budget, service, and staffing levels.
➢ Manages and participates in the development and administration of the department's annual
budget; directs the forecast of additional funds needed for staffing, equipment, materials, and
supplies; directs the monitoring of and approves expenditures; directs and implements
adjustments as necessary.
Attachments 3-115
Director of Finance
Page 2 of 4
➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project
priorities and performance evaluations; works with employees on performance issues;
implements discipline and termination procedures; responds to staff questions and concerns.
➢ Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs;
continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of work, support systems,
and internal reporting relationships; identifies opportunities for improvement; directs the
implementation of change.
➢ Establishes the City's central budgeting, accounting, and financial reporting practices;
evaluates accounting procedures and financial controls; responds to and implements audit
recommendations; ensures compliance with Federal, State, and local government accounting
and financial reporting standards and controls.
➢ Oversees the annual preparation of the Five Year Financial Model and Five Year Capital
Improvement plan, including attending strategic planning meetings, reviewing draft reports,
supervising presentations, and coordination.
➢ Coordinates the development of the City's annual budget; oversees budget forecasting;
reviews programs and projects to ensure cost effectiveness.
➢ Manages the City's investment portfolio; ensures that investments meet the City's policy
guidelines and that adequate cash is available to meet obligations; prepares periodic reports
regarding investments to the City Council.
➢ Oversees all activities related to the City's accounting function, including financial transaction
processing, record keeping and reporting, payroll, accounts payable, accounts receivable,
business licensing, processing and issuance of checks, cash receipts, and the electronic
accounting system.
➢ Oversees the development of consultant requests for proposals for professional services and
the advertising and bid processes; evaluates proposals and recommends project award;
coordinates with legal counsel to determine City needs and requirements for contractual
services; negotiates contracts and agreements and administers same after award.
➢ Represents the department to other City departments, elected officials, and outside agencies;
explains and interprets departmental programs, policies, and activities; negotiates and
resolves significant and controversial issues.
➢ Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies, and procedures as appropriate.
➢ Participates in and makes presentations to the City Council and a wide variety of committees,
boards, and commissions; performs financial review of matters pertaining to the various
committees, such as determining appropriate rates of City services.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of finance and other services as they relate to the area of assignment.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions
and alternative recommendations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Attachments 3-116
Director of Finance
Page 3 of 4
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through subordinate
levels of supervision.
➢ Public agency budget development, contract administration, City-wide administrative
practices, and general principles of risk management related to the functions of the assigned
area.
➢ Financial reporting, internal controls, and cost allocation policies, procedures, and best
practices.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of governmental accounting, public finance administration and
budgeting, auditing, and reconciliation; municipal taxation and revenue management.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and computer applications.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction for the department and the
City.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional,
and technical personnel; delegate authority and responsibility.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of community services programs and
administrative activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
Attachments 3-117
Director of Finance
Page 4 of 4
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major coursework
in finance, accounting, economics, business or public administration, or a related field and seven
(7) years of management and/or administrative experience in municipal finance and accounting.
License:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Certification as a Certified Public Accountant in the State of California is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-118
DIRECTOR OF PUBLIC WORKS
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, plans, organizes, manages, and provides administrative direction
and oversight for all functions and activities of the Public Works Department, including design,
engineering, and construction activities, maintenance and operations of stormwater, drainage,
streets, fleet services, facilities, parks, water quality and environmental compliance, traffic,
development and implementation of the City's Capital Improvement Program (CIP), land
development engineering, and property management; coordinates assigned activities with other
City departments, officials, outside agencies, and the public; fosters cooperative working
relationships among City departments and with intergovernmental and regulatory agencies and
various public and private groups; provides highly responsible and complex professional
assistance to the City Manager in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety
of independent decision-making, within legal and general policy and regulatory guidelines.
Exercises general direction and supervision over management, supervisory, professional,
technical, and administrative support staff through subordinate levels of management and
supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all
activities of the Public Works Department, including short- and long-term planning,
development, and administration of departmental policies, procedures, and services. This class
provides assistance to the City Manager in a variety of administrative, coordinative, analytical,
and liaison capacities. Successful performance of the work requires knowledge of public policy,
municipal functions and activities, including the role of an elected City Council, and the ability to
develop, oversee, and implement projects and programs in a variety of areas. Responsibilities
include coordinating the activities of the department with those of other departments and outside
agencies and managing and overseeing the complex and varied functions of the department.
The incumbent is accountable for accomplishing departmental planning and operational goals
and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes full management responsibility for all Public Works Department programs,
services, and activities.
➢ Develops, directs, and coordinates the implementation of goals, objectives, policies,
procedures, and work standards for the department; establishes, within City policy,
appropriate budget, service, and staffing levels.
Attachments 3-119
Public Works Director
Page 2 of 4
➢ Manages and participates in the development and administration of the department's annual
budget; directs the forecast of additional funds needed for staffing, equipment, materials,
and supplies; directs the monitoring of and approves expenditures; directs and implements
adjustments as necessary.
➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project
priorities and performance evaluations; works with employees on performance issues;
implements discipline and termination procedures; responds to staff questions and
concerns.
➢ Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs;
continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of work, support systems,
and internal reporting relationships; identifies opportunities for improvement; directs the
implementation of change.
➢ Evaluates the need for and develops, plans, and schedules for long-term public works
maintenance programs; organizes available resources for the maintenance, improvement,
and repair of public works facilities and City equipment; compiles estimates, contract
provisions, and specifications.
➢ Reviews the designs, materials, and processes proposed in connection with new
construction or major repairs for City facilities and improvements; prepares and/or reviews
ordinances for City Council consideration; recommends levels of service for utilities, streets,
and drainage areas.
➢ Confers with engineers, developers, architects, and a variety of outside agencies and the
general public in acquiring information and coordination of engineering, public works,
streets, and related matters; provides information regarding these matters.
➢ Oversees the development of consultant requests for proposals for professional services
and the advertising and bid processes; evaluates proposals and recommends project award;
coordinates with legal counsel to determine City needs and requirements for contractual
services; negotiates contracts and agreements and administers same after award.
➢ Represents the department to other City departments, elected officials, and outside
agencies; explains and interprets departmental programs, policies, and activities; negotiates
and resolves significant and controversial issues.
➢ Conducts a variety of departmental organizational and operational studies and
investigations; recommends modifications to programs, policies, and procedures as
appropriate.
➢ Participates in and makes presentations to the City Council and a wide variety of
committees, boards, and commissions; performs financial review of matters pertaining to the
various committees, such as determining appropriate rates for City utilities.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in the field of public works maintenance, operations, engineering, and other
services as they relate to the area of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Prepares, reviews, and presents staff reports, various management and information
updates, and reports on special projects as assigned by the City Manager.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with
resolutions and alternative recommendations.
➢ Performs other duties as assigned.
Attachments 3-120
Public Works Director
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through subordinate
levels of supervision.
➢ Public agency budget development, contract administration, City-wide administrative
practices, and general principles of risk management related to the functions of the assigned
area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of public works program development, management in a municipal
setting, and public works long-term maintenance planning and budgeting.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Record-keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction for the department and the
City.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional,
and technical personnel; delegate authority and responsibility.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of public works programs and administrative
activities.
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
Attachments 3-121
Public Works Director
Page 4 of 4
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in civil engineering, business or public administration, or a related field and seven
(7) years of management and/or administrative experience in engineering, public works
operations and maintenance, business or public administration, or a related field.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possession of a valid registration as a Professional Engineer in the State of California is
highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to operate a motor vehicle, and to visit various City and meeting sites;
vision to read printed materials and a computer screen; and hearing and speech to
communicate in person, before groups, and over the telephone. This is primarily a sedentary
office classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator
and to operate standard office equipment. Positions in this classification occasionally bend,
stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing
up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-122
DIRECTOR OF RECREATION AND PARKS
DEFINITION
DATE
FLSA: EXEMPT
Under administrative direction, plans, organizes, manages, and provides administrative direction
and oversight for all functions and activities of the Parks and Recreation Department, including
the development, operations, and maintenance of the City's recreation and parks programs and
facilities; coordinates assigned activities with other City departments, officials, outside agencies,
and the public; fosters cooperative working relationships among City departments and with
intergovernmental and regulatory agencies and various public and private groups; provides
highly responsible and complex professional assistance to the City Manager in areas of
expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety
of independent decision-making, within legal and general policy and regulatory guidelines.
Exercises general direction and supervision over management, supervisory, professional,
technical, and administrative support staff through subordinate levels of management and
supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all
activities of the Parks and Recreation Department, including short- and long-term planning,
development, and administration of departmental policies, procedures, and services. This class
provides assistance to the City Manager in a variety of administrative, coordinative, analytical,
and liaison capacities. Successful performance of the work requires knowledge of public policy,
municipal functions and activities, including the role of an elected City Council, and the ability to
develop, oversee, and implement projects and programs in a variety of areas. Responsibilities
include coordinating the activities of the department with those of other departments and clients,
local residents, community groups, and private businesses and managing and overseeing the
complex and varied functions of the department. The incumbent is accountable for
accomplishing departmental planning and operational goals and objectives and for furthering
City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assumes full management responsibility for all Parks and Recreation Department programs,
facilities, and services.
➢ Develops, directs, and coordinates the implementation of goals, objectives, policies,
procedures, and work standards for the department; establishes, within City policy,
appropriate budget, service, and staffing levels.
Attachments 3-123
Director of Recreation and Parks
Page 2 of 4
➢ Manages and participates in the development and administration of the department's annual
budget; directs the forecast of additional funds needed for staffing, equipment, materials,
and supplies; directs the monitoring of and approves expenditures; directs and implements
adjustments as necessary.
➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project
priorities and performance evaluations; works with employees on performance issues;
implements discipline and termination procedures; responds to staff questions and
concerns.
➢ Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs;
continuously monitors and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of work, support systems,
and internal reporting relationships; identifies opportunities for improvement; directs the
implementation of change.
➢ Plans, organizes, manages, controls, and evaluates through subordinate management staff
all of the construction, maintenance, and repair activities assigned to the department
including landscaped areas, parkways, open spaces, pavilions, athletic fields, park
amenities, and facilities to ensure the safety and security of City patrons.
➢ Plans, organizes, manages, controls, and evaluates through subordinate management staff,
the City's recreational programs including youth programs, adult and youth sports, cultural
arts, social services, contract programs, and special events.
➢ Oversees the development of consultant requests for proposals for professional services
and the advertising and bid processes; evaluates proposals and recommends project award;
coordinates with legal counsel to determine City needs and requirements for contractual
services; negotiates contracts and agreements and administers same after award.
➢ Direct the development of grants, corporate sponsorships, donations, and other fundraising
programs to support services and programs.
➢ Represents the Parks and Recreation Department to other City departments, elected
officials, and outside agencies; explains and interprets departmental programs, policies, and
activities; negotiates and resolves significant and controversial issues.
➢ Supervises and conducts surveys of community recreational requirements including
construction of additional parks; identifies areas of community needs and develops service
delivery systems; evaluates the need for parks, recreational activities, the arts, and
community services, and enlists community participation in programs and fund raising
campaigns; develops and directs public relations programs.
➢ Participates in and makes presentations to the City Council and a variety of boards and
commissions; attends and participates in professional group meetings; stays abreast of new
trends and innovations in the field of community and other services as they relate to the
area of assignment.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Monitors changes in laws, regulations, and technology that may affect City or departmental
operations; implements policy and procedural changes as required.
➢ Prepares, reviews, and presents staff reports, various management and information
updates, and reports on special projects as assigned by the City Manager.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with
resolutions and alternative recommendations.
➢ Performs other duties as assigned.
Attachments 3-124
Director of Recreation and Parks
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and supervision of staff, either directly or through subordinate
levels of supervision.
➢ Public agency budgetary, contract administration, City-wide administrative practices, and
general principles of risk management related to the functions of the assigned area.
➢ Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of
municipal government administration.
➢ Principles and practices of recreation program development and management in a municipal
setting.
➢ Principles, procedures, and practices for planning, implementing, and maintaining a variety
of recreation and leisure activities and programs through community participation.
➢ Applicable Federal, State, and local laws, codes, and regulations.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Principles, practices, methods, theories, and trends in volunteerism and volunteer
management.
➢ Technical, legal, financial, and public relations problems associated with the management of
recreation programs.
➢ Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research and reporting methods,
techniques, and procedures.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction for the department and the
City.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations.
➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional,
and technical personnel; delegate authority and responsibility.
➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
➢ Effectively administer special projects with contractual agreements and ensure compliance
with stipulations; effectively administer a variety of community services programs and
administrative activities.
Attachments 3-125
Director of Recreation and Parks
Page 4 of 4
➢ Conduct effective negotiations and effectively represent the City and the department in
meetings with governmental agencies, contractors, vendors, and various businesses,
professional, regulatory, and legislative organizations.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major
coursework in recreation administration, public or business administration, or a related field and
seven (7) years of management and/or administrative experience in recreation, and/or
community services.
License:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to operate a motor vehicle, to inspect City recreation sites, and to visit
various City and meeting sites; vision to read printed materials and a computer screen; and
hearing and speech to communicate in person, before groups, and over the telephone. This is
primarily a sedentary office classification although standing in work areas and walking between
work areas may be required. Finger dexterity is needed to access, enter and retrieve data using
a computer keyboard or calculator and to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to lift, carry, push and pull
materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees also work in
the field and may be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, rough terrains, vibration, mechanical and/or electrical
hazards, and hazardous physical substances and fumes. Employees may interact with
challenging staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-126
EXECUTIVE ASSISTANT
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general direction, performs a variety of complex office administrative, secretarial, and
clerical duties in support of the City Manager, City Council, and related management,
professional, and supervisory staff, including planning, organizing, and overseeing the
operations and functions of the City Manager's office; coordinates assigned programs, projects,
and services with other City departments, divisions, and outside agencies; interacts frequently
with the public and provides information or directs questions and requests to the appropriate
staff; and performs related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. May exercise functional supervision over
assigned administrative support staff.
CLASS CHARACTERISTICS
This is the highest -level class in the administrative support series. Incumbents perform a wide
variety of specialized technical and administrative support work for the City Manager, City
Council, and related management, professional, and supervisory staff. Responsibilities include
performing specialized, confidential, and technical office support duties to the assigned
department to ensure efficient service provision. Responsibilities require the frequent use of
tact, discretion, and independent judgment as well as a knowledge of departmental and City
activities. The work requires the interpretation and application of policies, procedures, and
regulations and involves frequent contact with the public, as well as performing various research
and budgetary support functions. This class is distinguished from other office administrative
classes in that the nature, scope, and diversity of responsibilities originating at this level requires
a broader understanding of City functions and the capability of relieving the City Manager of
day-to-day office administrative and coordinative duties.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Relieves the City Manager, City council, and management team of a variety of
administrative details by assisting with duties of an advanced, complex, and sensitive
nature; plans, organizes, and carries out administrative assignments and special projects,
including assisting with budget preparation, planning, and implementation; recommends
organizational or procedural changes affecting support activities; recommends
improvements in work flow, procedures, and use of equipment and forms.
➢ Collects and compiles material for review and analysis; provides recommendations for
changes in programs, policies, or procedures to improve efficiency and cost effectiveness of
operations.
Attachments 3-127
Executive Assistant
Page 2 of 5
➢ Participates in the preparation and administration of the City Manager's Office budget;
maintains and monitors appropriate budgeting controls; monitors compliance with budget
parameters and general financial policies.
➢ Performs other financial and accounting related duties, including receiving payments and
reconciling them with purchase orders, tracking vendor and invoice information, assisting
with bid requests, price quotes, purchase and expenditure requests.
➢ Assists in a variety of department and program operations; coordinates, oversees, monitors,
and participates in special projects, assignments, staff and/or community events, and
activities as assigned; maintains control files on matters in progress and expedites their
completion; serves on committees as assigned.
➢ Receives and responds to calls received; provides information to the public, by phone or in
person to ensure compliance and an understanding of department and City policies and
procedures; listens to questions and interprets and applies regulations, policies, procedures,
systems, rules, and precedents according to existing guidelines; responds to citizen and
staff inquiries and complaints; coordinates or resolves problems of a complex nature as
appropriate.
➢ Organizes and carries out administrative assignments; researches, compiles, and organizes
information and data from various sources on a variety of specialized topics related to
programs in assigned area; checks and tabulates standard mathematical or statistical data;
prepares and assembles reports, manuals, articles, announcements, and other informational
materials.
➢ Develops, composes, types, edits, and proofreads a variety of complex documents,
including forms, memos, administrative, statistical, financial, and staff reports, and
correspondence for the City Manager and department staff from rough draft, dictation
equipment, handwritten copy, verbal instructions, or from other material; inputs and retrieves
data and text using a computer terminal; checks draft documents for punctuation, spelling,
and grammar; makes or suggests corrections to drafts.
➢ Verifies and reviews forms and reports for completeness and conformance with established
regulations and procedures; applies departmental and program policies and procedures in
determining completeness of applications, records, and files.
➢ Designs and implements file, index, tracking, and record-keeping systems.
➢ Prepares and processes reports, forms, and records, such as City Council agenda items,
administrative reports, requests for payments, contracts and agreements, reimbursement
requests, and organizational charts.
➢ Coordinates and integrates department services and activities with other agencies and City
departments.
➢ Provides a variety of support to City Council, including coordinating and scheduling
meetings, appointments, and speaking engagements; reserving meeting rooms; maintaining
reports; compiling and distributing agenda packets; attending meetings; formatting and
distributing minutes; and following-up on decisions as required.
➢ May supervise and train assigned subordinates to ensure office work flow is maintained and
office goals are met; assigns work according to changes in workload priorities; evaluates
office and administrative functions to recommend changes in office procedures; may
evaluate the work performance of staff.
➢ May maintain department personnel files, including processing personnel action forms and
sensitive/confidential personnel issues, preparing supervisor generated performance
evaluation forms, processing accident/incident/workers' compensation claim forms, filing
pertinent documents, maintaining files in a secure location, and providing information to
supervisors and managers.
➢ Coordinates travel arrangements and accommodations for City Manager and City Council
and submits all related paperwork.
Attachments 3-128
Executive Assistant
Page 3 of 5
➢ Maintains calendars and makes meeting arrangements; schedules meetings between the
City Manager, City Council or between City staff and other groups or organizations;
arranges for necessary set-up and materials to be available at meetings.
➢ Operates standard office equipment, including job-related computer hardware and software
applications, facsimile equipment, and multi -line telephones; may operate other department -
specific equipment.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles and practices of supervision and training.
➢ Practices and methods of office management and administration, including the use of
standard office equipment.
➢ Organization and function of public agencies, including the role of an elected City Council
and appointed boards and commissions.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Principles and procedures of record-keeping and reporting.
➢ Principles and practices of data collection and report preparation.
➢ Business letter writing and the standard format for reports and correspondence.
➢ Business mathematics and basic statistical techniques.
➢ Modern office practices, methods, and computer equipment and applications related to the
work, including word processing, web design, database, and spreadsheet applications
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Maintain confidentiality and be discreet in handling and processing confidential information
and data.
➢ Interpret, apply, and explain applicable Federal, State, and local laws, rules, regulations,
policies, and timelines, as well as complex administrative and departmental policies and
procedures.
➢ Perform responsible administrative support work with accuracy, speed, and general
supervision.
➢ Provide varied and responsible office administrative work requiring the use of tact and
discretion.
➢ Participate in the preparation of department budget, including gathering and analyzing data
related to expenditures and projected charges and monitoring budget expenditures and
revenues.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of
assigned staff.
➢ Understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
➢ Compose correspondence and reports independently or from brief instructions.
➢ Understand and carry out complex oral and written directions.
➢ Research, analyze, and summarize data and prepare accurate and logical written reports.
➢ Make accurate arithmetic, financial, and statistical computations.
Attachments 3-129
Executive Assistant
Page 4 of 5
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Establish and maintain a variety of filing, record keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate and maintain modern office equipment, including computer equipment and
specialized software applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of twelfth (121h) grade supplemented by college -level coursework
and/or technical training in secretarial science and/or office administrative support and five (5)
years of responsible secretarial experience, or two (2) years of experience equivalent to
Administrative Assistant at the City of Rancho Palos Verdes.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects up to 25 pounds with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-130
FACILITIES TECHNICIAN
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs a wide variety of technical maintenance, repair,
installation, alteration, and construction activities to improve, maintain, and renovate City
buildings and facilities, and public works infrastructure and fixtures, including carpentry,
plumbing, roofing, painting, mechanical, heating, air conditioning, electrical, as well as concrete
and asphalt work; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Public Works Superintendent. Exercises no direct
supervision over staff. May provide technical and functional direction to lower -level and contract
staff.
CLASS CHARACTERISTICS
This is the full journey -level class in the facilities maintenance class series that performs
facilities maintenance duties at City buildings and facilities required to ensure that all are
maintained in a safe and effective working condition and provide the highest level of safety for
City and public use. Incumbents are responsible for performing maintenance and alterations on
City buildings and facilities, heating, ventilation and air-conditioning (HVAC), and other electrical
and mechanical systems; identifying and evaluating construction -related problems; and
performing installation and repairs on plumbing systems. Incumbents are expected to work
independently and exercise judgment and initiative. Positions at this level receive only
occasional instruction or assistance as new or unusual situations arise and are fully aware of
the operating procedures and policies of the work unit. This class is distinguished from the
Senior Maintenance Worker in that the latter is responsible for technical and functional
supervision of lower -level maintenance staff and is capable of performing the most complex
duties assigned to the function.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Maintains and repairs City facilities, equipment, and buildings by performing a wide variety
of carpentry, electrical, painting, plumbing, heating and air conditioning, and mechanical
repair work.
➢ Installs, adjusts, repairs, inspects, tests, calibrates, troubleshoots, maintains, and services a
wide variety of HVAC, and refrigeration equipment, including forced air furnaces, boilers,
water pumps, chillers, air conditioning units, exhaust fans, air filters, compressors, cooling
towers, heat exchangers, valves, and controllers.
➢ Installs, replaces, repairs, and adjusts valves, thermostats, filters, belts, fuses, and controls;
insulates pipes of refrigeration and HVAC systems; cleans, lubricates, and adjusts systems.
➢ Checks computerized HVAC controls systems onsite or remotely to ensure proper
functioning of all HVAC units and systems; oversees HVAC controls upgrades;
troubleshoots Variable Frequency Drives.
Attachments 3-131
Facilities Technician
Page 2 of 4
➢ Repairs and replaces plumbing fixtures, including sinks, toilets, faucets, and pipes.
➢ Performs journey -level carpentry work, including the construction, installation, remodeling,
and repair of cabinets, partitions, walls, windows, doors, roofs, and foundations.
➢ Performs electrical repair, installation, and troubleshooting of faulty outlets, light ballasts,
switches, light fixtures, and transformers on parking lot light poles; installs electrical, conduit,
and wiring; installs hardware and wiring for computers; puts connectors on cabling; moves
phone lines.
➢ Operates, maintains, and repairs a variety of mechanical and power tools, equipment, and
testing instruments, such as power saws, power sanders, drills, air compressors, paint
sprayers, sewer augers, and various hand tools required for carpentry, plumbing, and
maintenance, as well as electrical, air, water, and natural gas testing equipment,
thermometers, voltmeters, ohmmeters, and pressure and vacuum gauges to locate and
diagnose malfunctions of assigned systems and equipment.
➢ Prepares surfaces for painting or repainting; appropriately applies paint, varnish, shellac,
enamel, lacquer, and other protective or decorative finishes to various interior and exterior
surfaces using and operating the appropriate equipment.
➢ Performs the full range of masonry duties; installs and repairs drywall.
➢ Inspects facilities and buildings for damage and maintenance needs; recommends repairs.
➢ Assists other maintenance and mechanical personnel in the performance of complex or
emergency duties as necessary.
➢ Maintains and vacuums City swimming pools, drinking fountain plumbing systems, and City
decorative fountains; tests chemical balance and adds chemicals such as chlorine and
acids; maintains accurate records; orders supplies, parts, and materials; picks up parts.
➢ Plans assigned work projects; prepares estimates of time and materials needed to perform
assigned repairs and maintenance; ensures adequate materials and supplies are available
for proper performance of maintenance work; assists in requisitioning and maintaining
inventory of equipment, tools, parts, and supplies.
➢ Reads and interprets technical manuals, sketches, diagrams, and blueprints to facilitate
installation, servicing, repair, and replacement services and activities.
➢ Monitors contractors working in and around buildings and facilities to ensure the work is
appropriately performed to City standards.
➢ Performs construction, maintenance and repair activities of City streets, roadways, and
parkways, including medians, sidewalks, curbs and gutters, asphalt pavement, concrete
repair and traffic and street sign installation and repair.
➢ Participates in concrete maintenance, including attending to trip hazards, demolishing and
removing concrete, and forming, pouring and finishing sidewalks, curbs and gutters.
➢ Performs park maintenance tasks including landscaping and tree maintenance.
➢ Responds to customer complaints and inquiries regarding facilities and buildings.
➢ Sets up facilities for City Council and other meetings including tables, chairs, audio
equipment, etc.
➢ Observes safe work methods and makes appropriate use of related safety equipment.
➢ Maintains public facilities, shop areas, storage sites, and other work areas in a clean and
orderly condition, including securing equipment at the close of the workday.
➢ Maintains accurate manual and computerized logs and records of work performed and
materials and equipment used; prepares reports as required.
➢ Responds to after-hours emergencies.
➢ Performs other duties as assigned.
Attachments 3-132
Facilities Technician
Page 3 of 4
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, methods, equipment, materials, and tools used in maintenance and
repair of City buildings and facilities, including carpentry, plumbing, painting, and masonry,
and mechanical and electrical work.
➢ Principles, theories, and standard practices of several maintenance trades as they apply to
maintenance and repair of structures, machinery, and equipment.
➢ Operation and care of internal combustion engines and hydraulic equipment.
➢ Applicable Federal, State, and local laws, codes, and regulations.
➢ Occupational hazards and safety equipment and practices related to the work.
➢ Modern office practices, methods, computer equipment and basic computer software.
➢ Principles and procedures of record keeping and reporting.
➢ Safe driving rules and practices.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Perform a variety of complex technical tasks in the construction, maintenance, renovation,
and repair of City buildings and facilities, including skilled work in carpentry, plumbing,
roofing, painting, mechanical, heating, air conditioning, and electrical trades.
➢ Troubleshoot mechanical and electrical problems.
➢ Identify building maintenance needs and take corrective actions.
➢ Perform duties in a manner to maximize public safety in the area of building maintenance
and construction.
➢ Operate a variety of vehicular and stationary mechanical equipment in a safe and effective
manner.
➢ Safely and effectively use and operate hand tools, mechanical equipment, power tools, and
light to medium equipment required for the work.
➢ Maintain tools and equipment in a clean working condition providing for proper security.
➢ Accurately determine project material needs and recommend purchases.
➢ Correctly interpret and apply the policies, procedures, laws, and regulations pertaining to
assigned programs and functions.
➢ Read, interpret, and apply a wide variety of technical information from manuals, drawings,
specifications, layouts, blueprints, and schematics.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Understand and follow oral and written instructions.
➢ Follow department policies and procedures related to assigned duties.
➢ Make accurate arithmetic calculations.
➢ Operate modern office equipment including computer equipment and software.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Attachments 3-133
Facilities Technician
Page 4 of 4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and at least three (3) years of experience
in a skilled building and/or construction trade.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in and around City buildings and facilities, to operate a motor
vehicle and drive on surface streets; strength, stamina, and mobility to perform light to medium
physical work, to work in confined spaces and around machines, to climb and descend ladders,
and to operate varied hand and power tools and equipment; vision to read printed materials and
a computer screen; and hearing and speech to communicate in person and over the telephone
or radio. The job involves fieldwork requiring frequent walking in operational areas to identify
problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate above-mentioned tools and equipment.
Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect
work sites. Employees must possess the ability to lift, carry, push and pull materials and objects
weighing up to 100 pounds, or heavier weights with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees work in and around buildings and facilities and are exposed to loud noise levels,
cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining
workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical
substances and fumes. Employees may interact with upset staff and/or public and private
representatives, and contractors in interpreting and enforcing departmental policies and
procedures.
WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings,
weekends, and holidays.
Attachments 3-134
HUMAN RESOURCES ANALYST
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs complex and varied technical, professional, and
confidential work required to administer human resources programs, including recruitment, job
analysis and classification, compensation, training and development, and employee relations;
performs research and analysis; provides consulting services to City departments related to all
aspects of human resources programs and activities; performs special projects; and performs
related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Human Resources and Risk Manager. Exercises no
supervision of staff.
CLASS CHARACTERISTICS
This is a full journey -level classification that performs the full range of professional human
resources work. Positions work independently, and exercise judgment and initiative receiving
only occasional instruction or assistance as new or unusual situations arise and are fully aware
of the operating procedures and policies of the work unit. This class is distinguished from the
Administrative Analyst class series in that it requires more specialized knowledge, skills,
abilities, and training related to the Human Resources function. This class is further
distinguished from the Human Resources and Risk Manager by the latter's full management
and supervisory authority in planning, organizing, and directing the full scope of operations
within the division.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Coordinates and implements recruitment processes for City departments; confers with
departments to ascertain departmental needs; coordinates and/or produces recruitment
flyers and position announcements; screens resumes and applications; identifies qualified
applicants.
➢ Organizes and administers oral and written examinations and results, including compiling
test scores, preparing eligibility lists and candidate information, coordinating and/or
conducting interviews, assisting departments in extending job offers, and coordinating
follow-up pre-employment testing; monitors the hiring process and/or testing processes to
ensure adherence to applicable human resources policies.
➢ Collects and compiles human resources data; prepares or assists in the preparation of
monthly, quarterly, and year-end human resources, legal, summary, and technical reports,
as directed.
➢ Conducts compensation studies; researches salary and benefit information for use in the
collective bargaining process, budget preparation, and cost analysis.
Attachments 3-135
Human Resources Analyst
Page 2 of 4
➢ Assists employees and management with the interpretation and correct application of City
policies, procedures, and programs; provides advice and assistance regarding employment
issues; investigates employee complaints.
➢ Coordinates the City's training activities, including identifying training needs, arranging for
training presenters, working with trainers to ensure the City's needs and expectations are
addressed, securing training sites, developing memos, flyers, emails, and voicemails, and
providing visual aides and other materials as necessary; maintains training logs and records
of completion.
➢ Supports the Human Resources and Risk Manager and participates in labor contract
negotiation processes with the employee association.
➢ Makes recommendations for the development and revision of human resources documents,
procedures, and forms; assists in the development of policies, regulations, and procedures.
➢ Conducts special research assignments, gathers data, and prepares reports for
consideration by management or special committees.
➢ Consults with supervisors regarding personnel related issues, needs, and services;
counsels employees on human resources programs, policies, and processes; explains
program provisions, procedures, and eligibility requirements; and assists employees with
forms and human resources documents.
➢ Conducts surveys and compiles data on administrative, human resources, and operational
problems or issues.
➢ Receives and screens visitors and telephone calls, providing a high level of customer
service to both external and internal customers; provides information to City staff, other
organizations, and the public, requiring the use of judgment and the interpretation of
complex policies, rules, procedures, and ordinances.
➢ Attends to a variety of office administrative details, such as keeping informed of
departmental activities, transmitting information, processing contracts and agreements,
attending meetings, preparing agendas and taking minutes, and serving on various task
forces and committees.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, and techniques of human resources in a public agency setting,
including recruitment and selection, equal employment opportunity, and affirmative action;
job analysis and classification; compensation analysis and administration; training and
development; employee relations, including negotiations and the interpretation of laws,
regulations, policies, and procedures.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned programs.
➢ Record-keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Attachments 3-136
Human Resources Analyst
Page 3 of 4
Ability to:
➢ Conduct complex research projects on a wide variety of human resources topics, evaluate
alternatives, make sound recommendations, and prepare effective technical staff reports.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Interpret, explain, and ensure compliance with City policies and procedures, complex laws,
codes, regulations, and ordinances.
➢ Effectively represent the department and the City in meetings with governmental agencies,
contractors, vendors, and various businesses, professional, regulatory, and legislative
organizations.
➢ Maintain confidentiality of sensitive personal information of applicants, employees, former
employees, and other matters affecting employee relations.
➢ Maintain accurate files and records.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in human resources management, business or public administration, or a related
field and (3) years of professional experience in human resources.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites;
vision to read printed materials and a computer screen; and hearing and speech to
communicate in person, before groups, and over the telephone. This is primarily a sedentary
office classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects up to 25 pounds.
Attachments 3-137
Human Resources Analyst
Page 4 of 4
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-138
HUMAN RESOURCES AND RISK MANAGER
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, oversees, coordinates, and carries out difficult and complex
professional and technical duties of the City's Human Resources and Risk function, including
recruitment and selection, classification and compensation, benefits administration, employee
and labor relations, coordination of professional development and management training,
organizational development, personnel record-keeping, and the administration of workers'
compensation insurance, risk management, and health and safety functions; assigns, oversees,
and evaluates the work of staff assigned to the Human Resources and Risk function; provides
highly complex and responsible support to the City Manager and other City management staff in
areas of expertise; fosters cooperative working relationships among all departments and with
outside and regulatory agencies; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct and general supervision over
assigned staff.
CLASS CHARACTERISTICS
This is a management classification that manages all human resources and risk management
activities in the Administration Department. The incumbent organizes and oversees day-to-day
human resources programs, including labor relations, affirmative action, recruitment and
selection, job analysis and classification, compensation, benefits administration, and oversight of
the City's comprehensive safety, health and risk management programs. Responsibilities include
performing diverse, specialized, and complex work involving significant accountability and
decision-making responsibility. The incumbent organizes and oversees day-to-day activities and
is responsible for providing professional -level support to the City Manager in a variety of areas.
Successful performance of the work requires an extensive professional background as well as
skill in coordinating departmental work with that of other departments and outside agencies.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, manages, and oversees the daily functions, operations, and activities of the Human
Resources and Risk function within the Administration Department, including the development
administration of comprehensive benefits, recruitment and employee relations programs,
selecting, training, motivating, and evaluating assigned personnel, risk management, safety
and health, and Workers' Compensation.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for the department; recommends within departmental policy, appropriate service and
staffing levels; recommends and administers policies and procedures.
Attachments 3-139
Human Resources and Risk Manager
Page 2 of 5
➢ Participates in the development, administration, and oversight of budgets for the assigned
functions.
➢ Develops and standardizes procedures and methods to improve and continuously monitor the
efficiency and effectiveness of assigned programs, service delivery methods, and procedures;
assesses and monitors workloads, administrative, and support systems, and internal reporting
relationships; identifies opportunities for improvement and recommends to the City Manager.
➢ Develops and implements recruitment, testing and selection processes; ensures equal
employment opportunity for all candidates.
➢ Performs or directs the performance of job analysis and classification studies; conducts
compensation studies and participates in the development of compensation and benefit
strategies.
➢ Develops, organizes, distributes and administers the City's personnel policies and procedures
manual and job descriptions; reviews and updates as necessary to conform to policy changes,
new legislation, etc.
➢ Coordinates employee relations activities; provides assistance to management, supervisors
and staff in the interpretation of Human Resources policies and procedures and the
processing of grievances.
➢ Administers City benefit plans; oversees employee orientation and enrollment; acts as liaison
with benefit carriers to address claims or issues; reviews and evaluates service delivery and
cost effectiveness of benefits plans, makes recommendations for improvements and ensures
maximum effective service provision.
➢ Works closely with the third -party workers' compensation administrator to process claims and
administer the program.
➢ Coordinates employee development, training, work evaluation and recognition programs;
provides training to City employees involving human resources issues and current topics;
conducts specialized training for key personnel on management techniques and policies and
procedures.
➢ Plans, develops and executes City health and safety programs and policies to prevent injury,
occupational illness and damage to City property.
➢ Drafts and recommends City-wide safety and health directives; maintains City safety manual,
including preparation and distribution of appropriate updates.
➢ Maintains and directs the maintenance of working and official departmental files.
➢ Provides highly complex staff assistance to the City Manager; prepares and presents staff
reports and other necessary correspondence related to assigned activities and services;
presents reports to various commissions, committees, and boards.
➢ Conducts a variety of organizational and operational studies and investigations; recommends
modifications to assigned programs, policies, and procedures, as appropriate.
➢ Attends and participates in professional group meetings; stays abreast of new laws,
regulations, trends and innovations in the fields of human resources and risk management;
researches emerging products and enhancements that may affect departmental operations;
implements policy and procedural changes as required.
➢ Receives, investigates, and responds to difficult and sensitive problems and complaints in a
professional manner; identifies and reports findings and takes necessary corrective action.
➢ Performs other duties as assigned.
Attachments 3-140
Human Resources and Risk Manager
Page 3 of 5
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and project management.
➢ Principles, practices and techniques of human resources in a public agency setting, including
recruitment, selection, equal employment opportunity and employee orientation; job analysis
and classification; compensation and benefit analysis and administration; employee relations,
including negotiations and the interpretation of laws, regulations, policies and procedures.
➢ Principles and practices of industrial and occupational health and safety program
administration.
➢ Principles and practices of risk management including loss prevention.
➢ Cal/OSHA regulations including the Injury and Illness Prevention Program.
➢ Principles and practices of budget development and administration.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
➢ Applicable federal, state, and local laws, codes and regulations relevant to assigned areas of
responsibility.
➢ Organization and management practices as applied to the development, analysis, and
evaluation of programs and operational needs of the assigned functions.
➢ Principles and practices of contract administration and evaluation.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned functions.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls for the department and assigned program areas.
➢ Provide administrative and professional leadership and direction to the department and the
City.
➢ Prepare and administer budgets; allocate limited resources in a cost effective manner.
➢ Maintain a high degree of confidentiality.
➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
Attachments 3-141
Human Resources and Risk Manager
Page 4 of 5
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Analyze, interpret, summarize, and present technical information and data in an effective
manner.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Effectively represent the division and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations, and
in meetings with individuals.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Equivalent to graduation from an accredited four-year college or university with major coursework
in human resources management, public or business administration, employee relations,
industrial psychology, risk management, or a related field, and five (5) years of administrative
experience in human resources, benefits administration, risk management, including two (2) years
of program management and supervisory experience.
License:
➢ Possession of a valid California Class C driver's license and satisfactory driving record.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
Attachments 3-142
Human Resources and Risk Manager
Page 5 of 5
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-143
INFORMATION TECHNOLOGY MANAGER
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff
performing difficult and complex professional, technical, and administrative support related to all
programs and activities of the City's information technology systems and infrastructure, including
the installation, maintenance, and upgrade of the local area network, required hardware and
software, infrastructure, personal computers, and communications systems and facilities;
administers short and long-range planning activities; manages the effective use of department
resources to improve organizational productivity and customer service; provides complex and
responsible support to the City Manager in areas of expertise; and performs related work as
required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises supervision over contract staff.
CLASS CHARACTERISTICS
This is a management classification that manages all information technology activities in the
Administration Department. The incumbent organizes and oversees day-to-day computer
hardware, software, networks, and other information and communications systems operations
and maintenance. Responsibilities include performing diverse, specialized, and complex work
involving significant accountability and decision-making responsibility. The incumbent organizes
and oversees day-to-day activities and is responsible for providing professional -level support to
the City Manager in a variety of areas. Successful performance of the work requires an extensive
professional background as well as skill in coordinating departmental work with that of other
departments and outside agencies.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, manages, and oversees the daily functions, operations, and activities of the City's
information technology systems and infrastructure, including the installation, maintenance,
and upgrade of the local area network, required hardware and software, infrastructure,
personal computers, and communications systems.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for the department; recommends within departmental policy, appropriate service and
staffing levels; recommends and administers policies and procedures.
➢ Participates in the development, administration, and oversight of budgets for the assigned
functions.
➢ Develops and standardizes procedures and methods to improve and continuously monitor the
efficiency and effectiveness of assigned programs, service delivery methods, and procedures;
assesses and monitors workloads, administrative, and support systems, and internal reporting
relationships; identifies opportunities for improvement and recommends to the City Manager.
Attachments 3-144
Information Technology Manager
Page 2 of 4
➢ Manages and participates in the administration and maintenance of the City's information
technology infrastructure; evaluates, selects, and recommends City-wide computer
purchases; develops long-term information systems strategies to plan for and control network
upgrades and growth; evaluates and recommends new technologies; and encourages
innovation among technical staff in the utilization and implementation of ideas and techniques.
➢ Assists the City Manager with special projects as assigned; participates in deliberations to
address City operational issues as they relate to information technology, and in the
development of management recommendations for consideration by the City Manager and
City Council.
➢ Negotiates and administers contracts with private vendors to provide City services.
➢ Resolves computer system related problems as they occur; provides direction and technical
supervision to external consultants whose work involves information technology related tasks
and work methods.
➢ Identifies and proposes network services projects appropriate for contract delivery; negotiates
service contracts and computer hardware pricing with vendors; oversees contract preparation
and completion of work.
➢ Provides high-quality internal customer service and performs technical support, installation,
maintenance, and repair of computers and other information systems equipment.
➢ Provides highly complex staff assistance to the City Manager; prepares and presents staff
reports and other necessary correspondence related to assigned activities and services;
presents reports to various commissions, committees, and boards.
➢ Conducts a variety of organizational and operational studies and investigations; recommends
modifications to assigned programs, policies, and procedures, as appropriate.
➢ Implements adopted information technology strategic plans, policies, and standards.
➢ Attends and participates in professional group meetings; stays abreast of new trends and
innovations in information technology; researches emerging products and enhancements and
their applicability to City needs.
➢ Monitors changes in regulations and technology that may affect operations; implements policy
and procedural changes after approval.
➢ Receives, investigates, and responds to difficult and sensitive problems and complaints in a
professional manner; identifies and reports findings and takes necessary corrective action.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development,
implementation, and evaluation, and project management.
➢ Information technology systems, database management, policies and procedures, including
computer networks, personal computers, telecommunications, copiers, and other electronic
office automation systems.
➢ Hardware and software characteristics of various computer systems and a general
understanding of system features and their integration capabilities.
➢ Systems design and development process, including requirements analysis, feasibility
studies, software design, programming, beta testing, installation, evaluation, and operational
management.
➢ Principles and practices of budget development and administration.
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures.
Attachments 3-145
Information Technology Manager
Page 3 of 4
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to municipal information technology operations.
➢ Organization and management practices as applied to the development, analysis, and
evaluation of programs and operational needs of the assigned divisions.
➢ Principles and practices of contract administration and evaluation.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned division.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Recommend and implement goals, objectives, and practices for providing effective and
efficient services.
➢ Organize, manage, implement, and maintain efficient and effective automated systems to
ensure the reliability and integrity of the computer infrastructure.
➢ Manage and monitor complex projects, on-time, and within budget.
➢ Plan, organize, assign, review, and evaluate the work of contractors.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Analyze, interpret, summarize, and present technical information and data in an effective
manner.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports.
➢ Effectively represent the division and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations, and
in meetings with individuals.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Attachments 3-146
Information Technology Manager
Page 4 of 4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework
in computer science, management information technology, or a related field and five (5) years of
experience in the development and administration of computer systems, telecommunication
systems, and local area networks, including two (2) years of supervisory experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision
to read printed materials and a computer screen; and hearing and speech to communicate in
person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required. Finger dexterity is needed
to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess
the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-147
OFFICE TECHNICIAN I
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct supervision, provides a variety of routine office support activities to an assigned
City department, which may include word processing, data entry and organization, telephone
and counter reception, receipt of payments, processing of invoices, record-keeping, report
preparation, and filing; provides information and assistance to the general public; and performs
related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from assigned supervisory or management personnel. Exercises
no supervision of staff.
CLASS CHARACTERISTICS
This is the entry-level class in the office support series. Initially under close supervision,
incumbents with basic clerical experience perform basic administrative and office support duties,
including document preparation, record-keeping, gathering, compiling, and organizing
information from various sources, screening phone calls, visitors, and mail, and directing
questions to the appropriate staff. As experience is gained, assignments become more varied
and are performed with greater independence. Work is usually supervised while in progress and
fits an established structure or pattern. Exceptions or changes in procedures are explained in
detail as they arise. Since this class is often used as a training class, employees may have only
limited or no directly related work experience. Eventually, positions will attain a level of
experience to receive only occasional instruction or assistance as new or unusual situations
arise and where they are fully aware of the operating procedures and policies of the work unit.
Positions at this level usually perform most of the duties required of the positions at the journey -
level, but are not expected to function at the same skill level and usually exercise less
independent discretion and judgment in matters related to work procedures and methods, and the
Office Technician II may perform more advanced administrative and office support duties requiring
additional training and/or experience.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Performs a variety of routine office administrative duties to support departmental operations,
including filing, preparing records and basic reports, accounts payable, cashiering duties,
processing permits and licenses, and ordering and maintaining office and other related
supplies.
➢ Maintains accurate and detailed records, verifies accuracy of information, researches
discrepancies, and records information.
➢ Verifies and reviews forms and reports for completeness and conformance with established
procedures; applies departmental and program policies and procedures in determining
completeness of applications, records, and files.
Attachments 3-148
Office Technician I
Page 2 of 4
➢ Prepares, copies, collates, and distributes a variety of documents; ensures proper filing of
copies in departmental or central files.
➢ Screens calls, visitors, and incoming mail; assists public at front counter and directs public to
appropriate locations and/or staff; responds to basic complaints and requests for
information; assists in interpreting and applying regulations, policies, procedures, systems,
rules, and precedents in response to inquiries and complaints from the public; enters public
calls into appropriate computer databases; directs callers to appropriate City staff as
necessary.
➢ Composes, types, formats, and proofreads a variety of routine reports, letters, documents,
flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions,
or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar;
suggests corrections.
➢ Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail;
prepares and distributes outgoing mail.
➢ Compiles information and data for administrative, statistical, and financial reports; checks
data; prepares and assembles reports, manuals, articles, announcements, and other
informational materials.
➢ Maintains and updates departmental record systems; enters and updates information with
departmental activity, inventory files, and report summaries; retrieves information from
computer application systems as required.
➢ Assists with meeting arrangements; schedules meetings between City staff and other
groups or organizations; arranges for necessary set-up and materials to be available at
meetings.
➢ Gathers, assembles, updates, and distributes a variety of department or City specific
information, forms, records, and data as requested.
➢ Assists in monitoring and ordering office and other related supplies; assists in preparing,
processing, and tracking purchase requisitions for services and materials; receives vendor
invoices; prepares requests for payment for department head approval.
➢ May perform cashiering duties; receives money and issues receipts; collects and accounts
for service fees.
➢ May coordinate workshops and classes; assists with special events; assists in coordinating
reservations, scheduling, and use of equipment and facilities.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles and practices of data collection and report preparation.
➢ Modern office practices, methods, and computer equipment and applications, including word
processing, database, and spreadsheet applications.
➢ Basic accounting methods, procedures, and terminology.
➢ Basic principles of business letter writing.
➢ Basic principles of record-keeping and cash handling.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Attachments 3-149
Office Technician I
Page 3 of 4
Ability to:
➢ Respond to and effectively prioritize multiple phone calls and other requests for service.
➢ Learn, interpret, and apply administrative and departmental policies and procedures.
➢ Compose correspondence and reports independently or from brief instructions; maintain
records and databases.
➢ Make accurate arithmetic computations.
➢ Perform clerical support work with accuracy, speed, and minimal supervision.
➢ Learn and understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
➢ Organize, maintain, and update office database and records systems.
➢ File materials alphabetically, chronologically, and numerically.
➢ Schedule and coordinate projects; adapt to changing priorities; meet critical time deadlines.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Operate modern office equipment, including computer equipment and word-processing,
database, and spreadsheet application programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of twelfth (1211) grade. No experience required. Some clerical or
office support experience is highly desirable.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
Attachments 3-150
Office Technician I
Page 4 of 4
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-151
OFFICE TECHNICIAN II
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, provides a variety of moderately complex office support activities to
an assigned City department, which may include word processing, data entry and organization,
telephone and counter reception, receipt of payments, processing of invoices, record-keeping,
report preparation, and filing; provides information and assistance to the general public; and
performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from assigned supervisory or management personnel. Exercises
no supervision of staff.
CLASS CHARACTERISTICS
This is the journey -level class in the office support series that performs the full range of
administrative and office support duties, including document preparation, record-keeping,
researching, compiling, and organizing information from various sources, screening phone calls,
visitors, and mail, and directing questions to the appropriate staff. Positions at this level are
distinguished from the Office Assistant I class by the performance of the full range of office
support duties as assigned, working independently and exercising a greater level of judgment and
initiative. Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies of the work
unit. This class is distinguished from the Administrative Assistant in that the latter performs more
complex administrative support duties, which require additional experience and training.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Performs a wide variety of routine to moderately complex technical office administrative
duties to support departmental operations, including filing, preparing records and reports,
accounts payable, cashiering duties, processing permits and licenses, and ordering and
maintaining office and other related supplies.
➢ Maintains accurate and detailed records, verifies accuracy of information, researches
discrepancies, and records information.
➢ Verifies and reviews forms and reports for completeness and conformance with established
regulations and procedures; applies departmental and program policies and procedures in
determining completeness of applications, records, and files.
➢ Prepares, copies, collates, and distributes a variety of documents, including agendas, bid
packages, contracts, informational packets, and specifications; ensures proper filing of
copies in departmental or central files.
➢ Screens calls, visitors, and incoming mail; assists public at front counter and directs public to
appropriate locations and/or staff; responds to complaints and requests for information;
assists in interpreting and applying regulations, policies, procedures, systems, rules, and
Attachments 3-152
Office Technician II
Page 2 of 3
precedents in response to inquiries and complaints from the public; enters public calls into
appropriate computer databases; directs callers to appropriate City staff as necessary.
➢ Performs cashiering duties; receives money and issues receipts; collects and accounts for
service fees.
➢ Composes, types, formats, and proofreads a variety of routine reports, letters, documents,
flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions,
or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar;
suggests corrections.
➢ Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail;
prepares and distributes outgoing mail.
➢ Compiles information and data for administrative, statistical, and financial reports; checks
data; prepares and assembles reports, manuals, articles, announcements, and other
informational materials.
➢ Maintains and updates departmental record systems; enters and updates information with
departmental activity, inventory files, and report summaries; retrieves information from
computer application systems as required.
➢ Maintains calendars and makes meeting arrangements; schedules meetings between City
staff and other groups or organizations; arranges for necessary set-up and materials to be
available at meetings.
➢ Gathers, assembles, updates, and distributes a variety of department or City specific
information, forms, records, and data as requested.
➢ Monitors and orders office and other related supplies; prepares, processes, and tracks
purchase requisitions for services and materials; receives vendor invoices; prepares request
for payment for department head approval.
➢ May coordinate workshops and classes; assists with special event programs; assists in
coordinating reservations, scheduling, and use of equipment and facilities.
➢ May act as a department representative within community groups to relay or obtain relevant
information regarding departmental activities.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Departmental practices and procedures and applicable City policies.
➢ Principles and practices of data collection and report preparation.
➢ Modern office practices, methods, and computer equipment and applications, including word
processing, database, and spreadsheet applications.
➢ Basic accounting methods, procedures, and terminology.
➢ Principles of business letter writing.
➢ Principles of record-keeping and cash handling.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, and City staff.
Ability to:
➢ Respond to and effectively prioritize multiple phone calls and other requests for service.
➢ Interpret, explain, and apply administrative and departmental policies and procedures.
➢ Compose correspondence and reports independently or from brief instructions; maintain
records and databases.
Attachments 3-153
Office Technician II
Page 3 of 3
➢ Make accurate arithmetic computations.
➢ Perform responsible clerical support work with accuracy, speed, and minimal supervision.
➢ Understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
➢ Organize, maintain, and update office database and records systems.
➢ File materials alphabetically, chronologically, and numerically.
➢ Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical
time deadlines.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Operate modern office equipment, including computer equipment and word-processing,
database, and spreadsheet application programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of twelfth (1211) grade and one (1) year of general office clerical
experience equivalent to Office Technician I at the City of Rancho Palos Verdes.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter
keyboard, or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
file information. Employees must possess the ability to lift, carry, push, and pull materials and
objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-154
PERMIT TECHNICIAN
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs a variety of routine to complex administrative and technical
support duties related to the acceptance, review, processing, and issuance of building, plumbing,
mechanical, electrical, right-of-way encroachment, and/or routine public works permits; provides
support to related services and activities of the Community Development or Public Works
Department; explains ordinances, requirements, and City codes, and department procedures to
building contractors, architects, engineers, builders, and the general public pertaining to permit
requests and concerns; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory and management staff. Exercises no
supervision of staff.
CLASS CHARACTERISTICS
This is a journey -level class that is fully competent to perform a variety of technical duties to assist
in the provision of City services for the public. Incumbents with well-developed office support
skills are expected to learn technical and specialized rules, regulations, policies, procedures,
laws, and activities related to the Community Development or Public Works Department and to
apply them independently. This class is distinguished from other office support classes by the
performance of more technical and/or specialized duties that require application of a larger base
of technical knowledge and skill in addition to standard office support skills.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations where appropriate so that qualified
employees can perform the essential functions of the job.
➢ Provides appropriate information regarding status of projects and permits, final fees, and City
code and legal requirements associated with assigned department to the public, including
homeowners, developers, contractors, engineers, and architects, in person, over the counter
and telephone, and in writing; assists the public in the application process for Community
Development or Public Works permits.
➢ Notifies applicants when plans or permits are ready for delivery or issuance; provides status
updates.
➢ Processes and inputs permits into computer system; reviews permit applications, plans,
specifications, and supporting documents for completeness and compliance with legal
standards and City requirements; calculates permit fees; prepares bills, collects fees, and
issues receipts; issues building, plumbing, mechanical, and electrical permits following
established guidelines; approves non-structural plan checks; issues encroachment permits.
➢ Performs a wide variety of routine to complex administrative duties in support of the
Community Development or Public Works Department; establishes and maintains filing
systems; prepares and proofreads a wide variety of correspondence, letters, memoranda,
reports, statistical charts, and other written materials; distributes reports internally and to
various governmental offices; organizes and assembles documents; files and catalogues
Attachments 3-155
Permit Technician
Page 2 of 4
maps, photos, and other planning exhibits and documents; verifies accuracy of information;
researches discrepancies and records information.
➢ Schedules inspections as needed.
Monitors and coordinates office paperwork and activities, including binding bids, distributing
mail, answering phones, responding and forwarding e-mails, printing flyers, and conducting a
variety of special projects of a routine administrative nature.
Applies departmental policies and procedures in determining completeness of applications,
records, and reports; provides information and forms to the public; processes appropriate
information.
Compiles information and data for statistical and financial reports; maintains a variety of
statistical records; checks and tabulates statistical data.
Receive, prepares, and routes geotechnical site visits and reports.
➢ Contacts the public and outside agencies in acquiring and providing information and making
referrals.
Maintains files, which may include permit and traffic accident files, maintenance service
requests, and trust deposits; processes and maintains files for State and Federal compliance
requirements.
Operates standard office equipment, including job-related computer hardware and software
applications, facsimile equipment, and multi -line telephones.
Provides needed information and demonstrations concerning how to perform certain work
tasks to new employees in the same or similar class of positions.
Provides assistance to department staff as needed.
➢ Performs related duties as required.
QUALIFICATIONS
Knowledge of:
Organization, procedures, and operating details of the assigned department.
➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures.
➢ Business letter writing and basic report preparation.
➢ Business arithmetic and basic statistical techniques.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
Understand and explain City policies, procedures, fees, and basic planning and building codes
and regulations to the general public, permit applicants, and City staff.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures.
➢ Read and interpret plans, specifications, related construction documents, and maps.
Calculate square footage, fees and/or penalties from plans, and fees for zoning permit
applications.
Perform detailed, technical, and specialized permit support work.
Perform the full range of office and administrative support duties and tasks.
Attachments 3-156
Permit Technician
Page 3 of 4
➢ Respond to and effectively prioritizing multiple phone calls, walk-up traffic, and other requests
and interruptions.
➢ Compose correspondence and reports independently or from brief instructions.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform
assigned work.
➢ Make accurate arithmetic, financial, and statistical computations.
➢ Operate office equipment and computer applications related to the work.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and two (2) years increasingly responsible
administrative experience involving public counter contact with emphasis in assigned area
(Building and Safety or Public Works function); relevant technical training or experience in
designated area highly preferred. College level course work in architecture, construction,
engineering, planning, or a related field is highly desirable.
Licenses and Certifications:
➢ When assigned to Building and Safety Division, requires possession of, or ability to obtain
International Code Council Certification as a Permit Technician within six (6) months of hire
and California Building Officials Counter Technician Certification within two (2) years of hire.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; vision to read printed materials and a computer screen; and hearing and
speech to communicate in person and over the telephone. Standing and walking in work areas if
frequently required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this
classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to
retrieve and file information. Employees must possess the ability to lift, carry, push, and pull
materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-157
PLANNING TECHNICIAN
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, performs a variety of routine to complex administrative and technical
support duties related to the City's planning function; provides information and assistance to
developers and the public on planning and zoning related matters and in support of related
services and activities of the Planning Division; explains ordinances, requirements, and City
codes, and department procedures to building contractors, architects, engineers, builders, and
the general public pertaining to design review, applications, permit requests, and concerns;
provides administrative assistance as needed; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Senior Planner. Exercises no supervision of staff.
CLASS CHARACTERISTICS
This is a journey -level class that is fully competent to perform a variety of responsible duties to
assist in the provision of City services for the public. Incumbents with well-developed office
support skills are expected to learn technical and specialized rules, regulations, policies,
procedures, and activities related to the Community Development Department and to apply them
independently. This class is distinguished from other office support classes by the performance
of more technical and/or specialized duties that require application of a larger base of technical
knowledge and skill in addition to standard office support skills. This class is further distinguished
from Assistant Planner in that the latter is the first professional level planning class for the City
requiring a four-year college degree and responsible for performing a broader range of work.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assists the public at the front counter and on the phone, answering questions and providing
information regarding zoning, development standards, and approved development proposals;
performs plan check functions for various projects, receives and reviews applications for
planning permits for completeness; reviews applications for building permits for compliance
with applicable zoning standards; reviews applications for business licenses.
➢ Reviews plans and approves designated permit applications.
➢ Receives and evaluates site plan review permits, grading permits, variance requests,
conditional use permits and related applications; ensures application packages are complete
for submittal.
➢ Provides assistance on basic current planning projects, including research, data and
information compilation, inspections, and preparation of special reports.
➢ Performs administrative duties including typing, filing, copying documents, record keeping,
receipt of cash payments, and processing refunds.
➢ Assists in compiling information for a variety of studies and reports; participates in
researching, analyzing, and interpreting data.
➢ Updates and maintains zoning, street and index maps and zoning regulations.
Attachments 3-158
Planning Technician
Page 2 of 3
➢ Receives project applications, prepares project files, and closes out project files when
completed.
➢ May process permit applications and calculate appropriate fees.
➢ May prepare exhibits for City Council and Planning Commission meetings, including maps,
plot plans, renderings, charts, and graphs; may deliver, post, and dismantle exhibits.
➢ Researches and compiles a variety of information from various sources and prepares periodic
and special statistical and narrative reports, agenda items, basic staff reports and a variety of
other technical documents.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Methods used in the collection, tabulation, review, analysis and distribution of applications,
maps and other planning forms and documents.
➢ Basic principles and methods of preparing a variety of reports, maps, charts and other
documentation related to the work.
➢ Basic terminology, symbols and graphic techniques used in the preparation of planning
documents and maps.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ Principles of advanced mathematics and their application to planning work.
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Interpret planning and zoning programs to the general public; identify and respond to issues
and concerns of the public.
➢ Read plans and specifications and make site visits.
➢ Conduct routine research projects, evaluate alternatives, and make sound recommendations.
➢ Interpret, apply, and explain, and ensure compliance with applicable Federal, State, and local
laws, rules, regulations, policies, and procedures, and City planning policies and procedures.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and planning computations with precision.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound decisions within established policy and procedural guidelines.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Operate office equipment and computer applications related to the work.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Attachments 3-159
Planning Technician
Page 3 of 3
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to completion of two (2) years of college in a technical field related to the work and six
(6) months of relevant work experience in planning, architecture, or a related field. A Bachelor's
degree from an accredited four-year college or university with major coursework in urban
planning, community development, business or public administration is desirable.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points; to operate a motor
vehicle and to visit various City and meeting sites; vision to read printed materials and a computer
screen; and hearing and speech to communicate in person, before groups, and over the
telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve
data using a computer keyboard or calculator and to operate standard office equipment. Positions
in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and
closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and
pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous
physical substances and fumes. Employees may interact with upset staff and/or public and
private representatives in interpreting and enforcing departmental policies and procedures.
Attachments 3-160
PUBLIC WORKS SUPERINTENDENT
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, schedules, assigns, procures, and reviews the work of public
works maintenance staff and contracted maintenance staff responsible for providing construction,
maintenance, and repair to assigned City infrastructure, including City buildings and facilities,
fleet, streets, sidewalks, traffic signage and striping, graffiti abatement, storm drains, and sanitary
sewers; administers, monitors, and provides technical input for assigned public works
maintenance, operations, and related projects and programs; provides responsible technical
assistance to the Director of Public Works; performs a variety of technical tasks relative to the
assigned functional area; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works. Exercises direct and general
supervision over technical and maintenance staff and contactors.
CLASS CHARACTERISTICS
This is the full supervisory -level class in the public works maintenance class series.
Responsibilities include planning, organizing, supervising, reviewing, and evaluating the work of
public works maintenance staff either directly or through lead workers. Incumbents are expected
to independently perform the full range of public works maintenance duties as assigned, including
developing scope of work for contracted services, procuring supplies and services in accordance
with City's procurement ordinances, negotiating contracts, and inspecting the work of
maintenance contractors. Performance of the work requires the use of considerable
independence, initiative, and discretion within established guidelines. This class is distinguished
from Deputy Director of Public Works in that the latter has overall responsibility for all capital
improvement project development, operations, and maintenance functions for the City's streets,
storm drains, sanitary systems, and fleets and facilities, as well as implementing and interpreting
public policy.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the
installation, maintenance, and repair of the City's entire infrastructure, including streets, storm
drains, parks, buildings, fleet, and facilities maintenance and repair; administers specialized
projects and programs in area of assignment.
➢ Participates in the development and implementation of goals, objectives, policies, and
priorities for assigned services and programs; identifies resource needs; recommends and
implements policies and procedures, including standard operating procedures for assigned
facilities.
➢ Evaluates employee performance, counsels employees, and effectively recommends initial
disciplinary action; assists in selection and promotion.
Attachments 3-161
Public Works Superintendent
Page 2 of 4
➢ Trains staff in work and safety procedures and in the operation and use of equipment and
supplies; implements procedures and standards.
➢ Monitors operations and activities of the streets maintenance work unit; identifies
opportunities for improving service delivery methods and procedures; provides
recommendations concerning process changes; reviews with appropriate management staff;
implements improvements.
➢ Determines and recommends equipment, materials, and staffing needs for assigned
operations, projects, and programs; participates in the annual budget preparation; prepares
detailed cost estimates; maintains a variety of records and prepares routine reports of work
performance.
➢ Plans and lays out maintenance work projects; determines if contracted services are needed;
develops scope of work for formal or informal bid process; negotiates service contract with
vendors; oversees the work of vendors and contractors; provides corrective measures as
necessary.
➢ Monitors and controls supplies and equipment; orders supplies and tools as necessary;
prepares documents for equipment procurement; participates in the bid process for
maintenance and repair projects.
➢ Supervises the use of and operation of tools, equipment, and vehicles; ensures that tools,
equipment, and vehicles are safely operated, maintained, and secured when not in use;
schedules the service, repair, and replacement of tools and equipment.
➢ Inspects work in progress and completed work of assigned employees and contractors for
accuracy, proper work methods and techniques, and compliance with applicable standards
and specifications.
➢ Inspects the assigned City infrastructure for safety violations; ensures that safety procedures
are followed and that safety equipment is worn; makes periodic safety presentations to
assigned staff.
➢ Assists in the design, engineering, construction, and field inspection processes for Capital
Improvement Program projects and private developments to ensure contractors' and
developers' compliance with City standards; attends pre -construction meetings; performs
detailed building plan checks of construction and design to ensure adherence to established
policy and sound engineering practices.
➢ Performs the most complex public works maintenance duties and provides technical
assistance to crews.
➢ Troubleshoots complex operational and maintenance problems; corrects or directs the
correction and repair of operational and/or equipment problems.
➢ Coordinates assigned services and activities with those of other divisions and outside
agencies.
➢ Provides staff assistance to the Director of Public Works; prepares and presents staff reports
and other written materials; supervises the preparation and maintenance of related reports,
records, and files; ensures the proper documentation of operations and activities.
➢ Stays current on the status of new and pending regulatory legislation; recommends changes
to current policies and procedures in order to comply with changes in legislation.
➢ Oversees safety programs and training for the assigned functional areas and work groups;
assists in action planning for safety programs; implements and monitors risk management
plans regarding hazardous materials; responds to workers' compensation issues.
➢ Answers questions and provides information to the public; investigates inquiries; recommends
corrective actions to resolve issues.
➢ Responds to emergency situations as necessary.
➢ Performs other duties as assigned.
QUALIFICATIONS
Attachments 3-162
Public Works Superintendent
Page 3 of 4
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, discipline, and the training of staff in work procedures.
➢ Principles and practices of public works maintenance and operations program development
and administration.
➢ Principles, practices, equipment, tools, and materials of construction, maintenance, and repair
of public works infrastructure.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures
relevant to assigned area of responsibility.
➢ Basic principles and practices of budget and capital improvement program development,
administration, and accountability.
➢ Principles and practices of contract administration and evaluation, government procurement
requirements, and budget management.
➢ Safety principles, practices, procedures, and equipment related to the work.
➢ The operation and maintenance of a variety of hand and power tools, vehicles, and power
equipment.
➢ Modern office practices, methods, and computer equipment and applications.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and
work standards.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
➢ Organize, implement, and direct assigned maintenance and operations activities.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Understand, interpret, and successfully communicate both orally and in writing pertinent
department policies and procedures.
➢ Identify problems, research and analyze relevant information, develop and present
recommendations, and justification for solution.
➢ Perform the most complex maintenance and operations duties and operate related equipment
safely and effectively.
➢ Develop cost estimates for supplies and equipment.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Prepare clear and concise reports, correspondence, procedures, and other written materials.
➢ Establish and maintain a variety of manual and computerized files, record keeping, and project
management systems.
➢ Read, interpret, retrieve, and produce drawings, blueprints, maps, and specifications.
➢ Make sound, independent decisions within established policy and procedural guidelines.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and software programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Attachments 3-163
Public Works Superintendent
Page 4 of 4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and five (5) years of increasingly
responsible experience in performing construction and maintenance work related to the assigned
area of responsibility, including one (1) year of lead or supervisory experience. An Associate's
degree in business is desirable.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, and to work in and around City streets, storm drains, sanitary systems, and
related facilities; strength, stamina, and mobility to perform light to medium physical work, to work
in confined spaces, around machines, to climb and descend ladders, to operate varied hand and
power tools and equipment, and to operate a motor vehicle and visit various City and meeting
sites; vision to read printed materials and a computer screen; color vision to read gauges and
identify appurtenances; and hearing and speech to communicate in person and over the
telephone or radio. The job involves frequent walking in operational areas to identify problems or
hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this
classification bend, stoop, kneel, reach, and climb to perform work in and inspect work sites.
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing
up to 100 pounds, or heavier weights with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees partly work in an office environment and partly work in and around public works
infrastructure and are exposed to loud noise levels, cold and hot temperatures, inclement weather
conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical
hazards, and hazardous physical substances and fumes. Employees may interact with upset
staff and/or public and private representatives, and contractors in interpreting and enforcing
departmental policies and procedures.
WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings, weekends,
and holidays.
Attachments 3-164
DATE
FLSA: NON-EXEMPT
PUBLIC WORKS MAINTENANCE WORKER 1/11
DEFINITION
Under direct or general supervision, performs a variety of work in the construction, modification,
maintenance, and repair of City infrastructure, including streets, sidewalks, root barriers, curbs
and gutters, roadway base and sub -base, guard rails, asphalt pavement, crack seal application,
concrete repair, traffic and street sign installation, repair, and reflectivity, pavement markings,
and/or stormwater and drainage systems and facilities; uses and operates a variety of manual
and power tools and light to heavy power driven equipment; and performs related work as
required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct or general supervision from the Public Works Maintenance Supervisor.
Exercises no direct supervision over staff. May provide technical and functional direction to
assigned staff.
CLASS CHARACTERISTICS
Public Works Maintenance Worker I: This is the entry-level class in the public works
maintenance series. Initially under close supervision, incumbents with basic maintenance
experience learn City infrastructure, systems, and facilities, use of tools and equipment, and a
wide variety of practices and procedures. As experience is gained, assignments become more
varied and are performed with greater independence. Positions at this level usually perform most
of the duties required of the positions at the II level, but are not expected to function at the same
skill level and usually exercise less independent discretion and judgment in matters related to
work procedures and methods. Work is usually supervised while in progress and fits an
established structure or pattern. Exceptions or changes in procedures are explained in detail as
they arise. Since this class is often used as a training class, employees may have only limited
work experience.
Public Works Maintenance Worker II: This is the full journey -level class in the public works
maintenance series that performs the full range of duties required to ensure that City
infrastructure, systems, and facilities to which assigned, are maintained in a safe and effective
working condition and provide the highest level of safety for public use. Responsibilities include
inspecting and attending to assigned areas in a timely manner, and performing a wide variety of
tasks in the maintenance and repair of assigned facilities and systems. Positions at this level
are distinguished from the I level by the performance of the full range of duties as assigned,
working independently, and exercising judgment and initiative. Positions at this level receive
only occasional instruction or assistance as new or unusual situations arise and are fully aware
of the operating procedures and policies of the work unit. This class is distinguished from
Senior Maintenance Worker in that the latter is responsible for technical and functional
supervision of lower -level maintenance staff and is capable of performing the most complex
duties assigned to the division.
Positions in the Public Works Maintenance Worker class series are flexibly staffed and positions
at the II level are normally filled by advancement from the I level requiring one (1) additional
year of experience and after gaining the knowledge, skill, experience, licenses, and certifications
Attachments 3-165
Public Works Maintenance Worker 1/II
Page 2 of 4
which meet the qualifications for and after demonstrating the ability to perform the work of the
higher-level class. When filled from the outside, the employee is required to have two (2) years
of prior related experience that allows the employee to meet the qualification standards for the II
level.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Performs construction, maintenance, and repair activities of City streets and roadways to
ensure safe and efficient access for the public, including alleys, sidewalks, curbs and
gutters, roadway base and sub -base, guard rails, asphalt pavement, crack seal application,
concrete repair, traffic and street sign installation, repair, and reflectivity, and pavement
markings.
➢ Participates in asphalt maintenance, including demolition and preparation of areas to be
resurfaced; applying, raking, compacting, and paving appropriate materials to the surface,
and cleaning up area.
➢ Participates in concrete maintenance, including attending to trip hazards, demolishing and
removing concrete, and forming, pouring, and finishing sidewalks, handicapped ramps,
curbs, and gutters.
➢ Provides installation, maintenance, and repair of traffic signs, including making signs, and
installing sign posts and signs in accordance with Federal, State, and City codes.
➢ Inspects City premises for graffiti vandalism, uses appropriate chemicals and high-pressure
equipment to remove graffiti.
➢ Performs tree trimming and removal services, including pruning branches, grinding tree
stumps to ground level, and removing trees.
➢ Performs legend painting and striping of City streets and parking lots using appropriate
materials.
➢ Performs inspection, construction, maintenance, and repair activities of City storm drain and
sanitation systems and facilities; cleans sanitary wastewater lines in the collection system.
➢ Inspects assigned City infrastructure for safety issues, structural integrity, and possible
future work projects and programs, and appropriately marks areas that need to be repaired.
➢ Operates and maintains specialized vehicles, a variety of light, medium, and heavy
equipment, and hand and power tools related to the assigned work.
➢ Observes safe work methods and makes appropriate use of related safety equipment.
➢ Maintains public facilities, storage sites, and other work areas in a clean and orderly
condition, including securing equipment at the close of the workday.
➢ Installs street barricades and cones and controls traffic around work sites and special events
to ensure safe conditions for the general public and City workers.
➢ Provides needed information and demonstrations concerning how to perform certain work
tasks to new employees in the same or similar class of positions.
➢ Responds to after-hours emergencies.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principals, practices, tools, and materials as they relate to the maintenance and repair
of infrastructure, facilities, systems, and appurtenances similar to those in a municipal
environment.
Attachments 3-166
Public Works Maintenance Worker 1/II
Page 3 of 4
➢ Basic mathematics.
➢ Safe driving rules and practices.
➢ Basic computer software related to work.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Public Works Maintenance Worker II, in addition to the above:
➢ Maintenance principles, practices, tools, and materials for maintaining and repairing streets
and roadways, including alleys, sidewalks, curbs and gutters, roadway base and sub -base,
guard rails, asphalt pavement, crack seal application, concrete repair, traffic and street sign
installation, repair, and reflectivity, and pavement markings; as well as stormwater and
drainage systems and facilities, including concrete, drains, and related facilities, systems,
and appurtenances.
➢ Traffic control procedures and traffic sign regulations.
➢ The operation and minor maintenance of a variety of hand and power tools, vehicles, and
light to heavy power equipment.
➢ Operational characteristics of specialized construction maintenance and repair equipment.
➢ Occupational hazards and safety equipment and practices related to the work, including the
handling of hazardous chemicals.
➢ Applicable Federal, State, and local laws, codes, and regulations.
Ability to:
➢ Perform basic construction, modification, maintenance, and repair work.
➢ Troubleshoot maintenance problems and determine materials and supplies required for
repair.
➢ Make accurate arithmetic calculations.
➢ Safely and effectively use and operate hand tools, mechanical equipment, power tools, and
light to heavy equipment required for the work.
➢ Perform routine equipment maintenance.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Understand and follow oral and written instructions.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Public Works Maintenance Worker II, in addition to the above:
➢ Perform construction, modification, maintenance and repair work on streets and roadways,
including sidewalks, curbs and gutters, roadway base and sub -base, asphalt pavement,
crack seal application, concrete repair, traffic and street sign installation, repair, and
reflectivity, and pavement markings; as well as stormwater and drainage systems and
facilities, including concrete, pipes, drains, detention basins, and related facilities, systems,
and appurtenances.
➢ Perform assigned maintenance and repair duties with accuracy, speed, and minimal
supervision.
➢ Operate specialized construction maintenance and repair equipment.
➢ Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to
assigned programs and functions.
➢ Set up and operate traffic area construction zones, including cones, barricades, and
flagging.
Attachments 3-167
Public Works Maintenance Worker 1/II
Page 4 of 4
➢ Read, interpret, and apply technical information from manuals, drawings, specifications,
layouts, blueprints, and schematics.
➢ Follow department policies and procedures related to assigned duties.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Public Works Maintenance Worker I and 11: Equivalent to the completion of the twelfth (1211)
grade.
Public Works Maintenance Worker I: One (1) year of experience in construction, maintenance,
and/or repair of streets and roadways, stormwater and drainage, sanitation systems, facilities
maintenance, traffic signs, and/or related facilities and systems.
Public Works Maintenance Worker II: Three (3) years of experience in construction,
maintenance, and/or repair of streets and roadways, stormwater and drainage, sanitation
systems, traffic signs, and/or related facilities and systems, or two (2) years of experience
equivalent to Public Works Maintenance Worker I at the City of Rancho Palos Verdes.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to
heavy physical work, to work in confined spaces and around machines, to climb and descend
ladders, to operate varied hand and power tools and construction equipment, and to operate a
motor vehicle and visit various City sites; vision to read printed materials and a computer
screen; and hearing and speech to communicate in person and over the telephone or radio.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or
hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this
classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 100 pounds, or heavier weights with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures,
inclement weather conditions, road hazards, vibration, confining workspace, chemicals,
mechanical and/or electrical hazards, and hazardous physical substances and fumes.
Employees may interact with upset staff and/or public and private representatives and
contractors in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings,
weekends, and holidays.
Attachments 3-168
RECREATION SERVICES LEADER 1/11
DEFINITION
DATE
FLSA: NON-EXEMPT
Under direct or general supervision, oversees recreation activities in connection with a specific
recreation services program or functional area in support of community, recreational, or park
facilities; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct or general supervision from the Recreation Supervisor. Exercises no direct
supervision over staff. May exercise technical and functional supervision and provide training to
lower -level staff.
CLASS CHARACTERISTICS
Recreation Services Leader I: This is the entry-level class in the Recreation Services series.
Initially under close supervision, incumbents learn City recreation programs, activities, facilities,
and equipment, and a wide variety of practices and procedures. As experience is gained,
assignments become more varied and are performed with greater independence. Positions at
this level usually perform most of the duties required of the positions at the II level, but are not
expected to function at the same skill level and usually exercise less independent discretion and
judgment in matters related to work procedures and methods. Work is usually supervised while in
progress and fits an established structure or pattern. Exceptions or changes in procedures are
explained in detail as they arise. Since this class is often used as a training class, employees
may have only limited or no directly related work experience.
Recreation Services Leader Il: This is the journey -level class in the Recreation Services series
that performs the full range of duties required to ensure that City facilities, recreation programs,
activities, and services are safe and effective and provide the highest level of customer
satisfaction for public use. Responsibilities include inspecting, opening and attending to
assigned areas in a timely manner, and performing a wide variety of tasks in the facilitation of
recreation programs and activities. Positions at this level are distinguished from the I level by
the performance of the full range of duties as assigned, working independently, and exercising
judgment and initiative. Positions at this level receive only occasional instruction or assistance
as new or unusual situations arise and are fully aware of the operating procedures and policies
of the work unit.
Positions in the Recreation Services Leader class series are flexibly staffed and positions at the
II level are normally filled by advancement from the I level requiring one (1) additional year of
experience and after gaining the knowledge, skill, experience, licenses, and certifications which
meet the qualifications for and after demonstrating the ability to perform the work of the higher-
level class. When filled from the outside, the employee is required to have two (2) years of prior
related experience that allows the employee to meet the qualification standards for the 11 level.
Attachments 3-169
Recreation Services Leader 1/11
Page 2 of 4
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Leads, teaches, and conducts diversified recreation activities at various recreational
facilities, including parks, schools, and the recreation center including community outings for
program for adults with special needs.
➢ Conducts safety checks of, unlocks, opens, takes entrance fees (if applicable) for, and staffs
various facilities.
➢ Assists in planning and conducting community events, general programs, and facility
rentals; sets up and takes down tables, chairs, and equipment for classes, activities, events,
and meetings.
➢ Works with facilities reservations software and maintains databases.
➢ Oversees and schedules established programs of play activities for children and adults.
➢ Resolves program issues within established guidelines; suggests program improvements.
➢ Performs general office duties, including basic cashiering, answering the telephone, greeting
patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and other
routine publicity; prepares routine reports of participation and activities; updates kiosks and
telephone hotlines.
➢ Requisitions materials and equipment; takes periodic inventory of materials and equipment.
➢ Maintains gift shop upkeep and inventory; uses cash registers, documents transactions and
prepares bank deposits.
➢ Maintains recreational facilities, storage sites, and other work areas in a clean and orderly
condition, including securing equipment and materials at the close of the workday; opens,
closes, and secures buildings for events.
➢ Issues and collects recreation equipment and supplies; makes minor repairs to recreation
equipment.
➢ Responds to patrons' needs for assistance or information.
➢ Develops recreation program flyers, brochures, business letters and registration forms.
➢ Observes safe work methods and makes appropriate use of related safety equipment as
required.
➢ Provides needed information and demonstrations concerning how to perform certain work
tasks to new employees in the same or similar class of positions.
➢ Maintains accurate logs and records of work performed and materials and equipment used;
may write reports.
➢ Monitors the proper and safe use of program facilities by the general public; patrols
recreational facilities to ensure adherence to rules and ordinances; enforces recreational
facility safety rules; interprets and applies policies, procedures, laws, codes, and
regulations; assists in education about the enforcement of rules and regulations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Safety principles and practices, including basic first aid and adult and/or child
cardiopulmonary resuscitation (CPR) methods.
➢ Basic safety precautions and procedures related to recreation program area(s) and facilities.
➢ Standard office practices and procedures, including the use of standard office equipment,
basic record keeping, arithmetic, and computer applications related to the work.
Attachments 3-170
Recreation Services Leader 1/11
Page 3 of 4
➢ Safe work practices, including safe driving rules and practices.
➢ Basic computer software related to work.
➢ Registers and basic cash handling skills.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for effectively dealing with individuals of various ages, various ethnic groups,
and effectively representing the City in contacts with the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Learn to work independently while supervising facilities and user groups.
➢ Learn, understand, and apply facility use policies and procedures.
➢ Provide courteous assistance to facility patrons.
➢ Lift and move tables and chairs and arranging facilities for community events and/or
meetings.
➢ Learn basic computer system operation to enter and retrieve data for class registration and
facility reservations.
➢ Remain flexible and adapt as job responsibilities change.
➢ Handle medical emergencies and injuries in a calm and effective manner, including
providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
➢ Maintain facilities and equipment in a clean, safe, and secure manner.
➢ Operate modern office equipment including computer equipment and software programs.
➢ Make accurate arithmetic calculations.
➢ Perform routine equipment maintenance.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Understand and follow oral and written instructions.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Recreation Services Leader I: Equivalent to the completion of the twelfth (12th) grade. Must be
18 years of age or older.
Recreation Services Leader II: Equivalent to the completion of the twelfth (12th) grade and one
(1) year of experience equivalent to Recreation Services Leader I at the City of Rancho Palos
Verdes. Must be 18 years of age or older.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child,
and adult within 30 days of employment.
PHYSICAL DEMANDS
Attachments 3-171
Recreation Services Leader 1/11
Page 4 of 4
Must possess mobility to work in a standard office and/or recreational facility setting and use
standard office and/or recreation equipment, including a computer; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person and over
the telephone. Must possess the physical stamina to lift and move tables and chairs, arrange
facilities for community events and/or meetings. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, and
walk on uneven surfaces to participate in recreational activities; and push and pull drawers open
and closed to retrieve and file information. Employees must possess the ability to lift, carry,
push and pull materials and objects weighing up to 50 pounds.
ENVIRONMENTAL ELEMENTS
Employees may work in the field and are occasionally exposed to loud noise levels, windy, cold
and/or hot temperatures. Employees may interact with upset staff and/or public and private
representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work a varied schedule of hours, which may include early mornings,
evenings, weekends, and holidays, at a variety of City facilities.
Attachments 3-172
RECREATION SPECIALIST
DEFINITION
DATE
FLSA: NON-EXEMPT
Under general supervision, assists in planning, implementing, and overseeing recreation
activities in connection with recreation services programs; performs a variety of technical
support, clerical, and lead worker functions related to assigned recreation facility and program
operations; coordinates and directs the work of part-time staff and volunteers; monitors the day-
to-day operation of specific programs and facilities; performs administrative duties related to
assignment; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a Recreation Supervisor II or Administrative Analyst. May
provide work direction, training, and guidance to lower -level, part-time or seasonal staff and
volunteers.
CLASS CHARACTERISTICS
This class in the Recreation Services series has lead, program coordination, curator, docent,
administrative, and/or day-to-day operational responsibilities. Incumbents are responsible for
overseeing, coordinating, and participating in recreation, volunteer, and/or education programs
to ensure that City facilities, programs, activities, and services are safe and effective and provide
the highest level of customer satisfaction for public use. Responsibilities include planning,
scheduling, and directing the program operations, activities, and services in a timely manner,
and performing a wide variety of tasks in the operations and activities of a recreation program
and/or facility. This class is distinguished from the Recreation Supervisor II in that the latter is
responsible for staff supervision, and administration for a particular recreational program area.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, organizes, implements, leads, and assists in one or more recreation, community
event and volunteer programs, activities, and/or systems at one or multiple sites.
➢ Plans, develops, and provides recreation program work; researches excursion sites;
communicates status of activities and services to appropriate personnel.
➢ Assists in ordering supplies and materials for projects and activities; reserves needed
buildings and equipment.
➢ Oversees volunteer program.
➢ Performs as Curator and head of education and exhibit programs.
➢ Assists in the recruitment and selection of staff and volunteers; provides training, orientation,
and guidance to assigned staff; provides input to performance evaluations.
➢ Monitors facility use; conducts safety checks, opens, collect fees (if applicable), staffs,
closes, and secures buildings for events and assists in the supervision and preparation of
the facility and amenities for patron use.
➢ Coordinates public outreach processes including the banner program, monthly newsletter
and department webpage.
Attachments 3-173
Recreation Specialist
Page 2 of 4
➢ Trains staff and volunteers in work methods and relevant safety precautions.
➢ Acts as a City representative, in person and over the phone, to patrons and the general
public concerning questions, problems, concerns, and activities in the provision of recreation
program operations, activities, and services.
➢ Documents all incidents involving injury, behavioral problems, and/or any unusual events;
communicates as appropriate to supervisor, parents, and others.
➢ Updates and implements policies and procedures, including standard operating procedures
for assigned programs and facilities.
➢ Participates in ensuring compliance with relevant permitting and licensing laws and
guidelines; maintains and updates all records required by Federal, State, and local
regulatory agencies; interprets and applies policies, procedures, laws, codes, and
regulations; assists in education about the enforcement of rules and regulations; ensures
adherence to rules and ordinances.
➢ Ensures the safety of the public and staff at all times by inspecting, patrolling, monitoring,
and instructing on the safe use of program facilities, equipment, and supplies; maintains a
safe, clean, and tidy environment; reports unsafe conditions or illegal activities.
➢ Assists and participates in recreation services special events, including setting up and taking
down equipment and materials and facilitating activities.
➢ Develops and prepares brochures, flyers, newsletters, and other materials; maintains
informational kiosk.
➢ Participates in Public Service Announcements.
➢ Administers basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) as
necessary.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles of employee and volunteer supervision and training.
➢ Principles, practices, and service delivery needs related to the program area(s) to which
assigned.
➢ Procedures for planning, implementing, and maintaining a variety of recreation and leisure
activities and programs.
➢ Recreational, cultural, age-specific, and social needs of the community.
➢ Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the
program area and facilities to which assigned.
➢ Recreation site management and oversight.
➢ Safety principles and practices, including basic first aid and adult and/or child
cardiopulmonary resuscitation (CPR) methods.
➢ Applicable safety precautions and procedures related to the program area(s) and facilities to
which assigned.
➢ Principles and practices of basic public relations techniques.
➢ Principles and procedures of record keeping, cash handling, and report preparation.
➢ Business arithmetic and statistical techniques.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for effectively dealing with individuals of various ages, various socio-economic
and ethnic groups, and effectively representing the City in contacts with the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Attachments 3-174
Recreation Specialist
Page 3 of 4
Ability to:
➢ Plan, oversee, implement, and coordinate assigned recreation program operations and
activities, as well as staff, contractors, and volunteers.
➢ Plan and prepare recreation activities, reports, and other related program materials.
➢ Understand the organization and operation of recreation programs and facilities necessary
to assume assigned responsibilities.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Work independently while supervising facilities and user groups.
➢ Understand, interpret, and apply facility use policies and procedures.
➢ Provide courteous assistance to facility patrons.
➢ Lift and move tables and chairs and arranging facilities for community events and/or
meetings.
➢ Handle rescues, medical emergencies and injuries in a calm and effective manner, including
providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
➢ Maintain facilities and equipment in a clean, safe, and secure manner.
➢ Updates and maintains departmental webpage.
➢ Operate modern office equipment including computer equipment and software programs.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (1211) grade and three (3) years of experience related
to the program to which assigned.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child,
and adult within 30 days of employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office and/or recreational facility setting and use
standard office and/or recreation equipment, including a computer; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person and over
the telephone. Must possess the physical stamina to lift and move tables and chairs, arrange
facilities for community events and/or meetings. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, and
walk on uneven surfaces to participate in recreational activities; and push and pull drawers open
Attachments 3-175
Recreation Specialist
Page 4 of 4
and closed to retrieve and file information. Employees must possess the ability to lift, carry,
push and pull materials and objects weighing up to 50 pounds.
ENVIRONMENTAL ELEMENTS
Employees may work in the field and are frequently exposed to loud noise levels, cold and/or
hot temperatures, wet and/or windy conditions, vibration, confining workspace, chemicals,
mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids
rendering First Aid and CPR are required to wear appropriate attire for the recreation activity to
which they are assigned. Employees may interact with upset staff and/or public and private
representatives in interpreting and enforcing departmental policies and procedures.
Plr[i7:7:11�[e�ili7►I�Iii[�1
May be required to work a varied schedule of hours, which may include early mornings,
evenings, overnight events, weekends, and holidays, at a variety of City facilities.
Attachments 3-176
RECREATION SUPERVISOR I
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, directs, administers, and supervises assigned recreation
programs; plans, directs, coordinates, and participates in various special projects and
community events as assigned; provides responsible professional staff assistance to the Deputy
Director of Recreation and Parks; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Deputy Director of Recreation and Parks. Exercises direct
and general supervision over assigned staff.
CLASS CHARACTERISTICS
This is the full supervisory -level class in the Recreation series responsible for program
development, administrative activities, and the supervision of day-to-day operational functions of
two or more recreation programs and/or facilities. Incumbents are responsible for supervising
and evaluating the work of full-time, part-time, contract, and temporary employees, and
volunteers. This class is distinguished from the Recreation Supervisor II in that the latter has
overall program, budgetary and administrative responsibility for the more complex program(s) in
the Department with multiple facilities and a greater number of direct reports.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of staff in assigned recreation
and community facilities, programs, services, and activities, including aquatics, youth and
adult sports, contract activities, community events, youth programs, recreation centers and
park facilities; administers multiple recreation and community programs and community
events.
➢ Implements goals, objectives, policies, and priorities for assigned services and programs;
identifies resource needs; researches, recommends, and implements policies and
procedures, including standard operating procedures for assigned facilities.
➢ Evaluates employee performance, counsels employees, and effectively recommends initial
disciplinary action; assists in selection and promotion.
➢ Determines and recommends equipment, materials, and staffing needs for assigned
facilities, projects, and programs; assists in the annual budget preparation; prepares
detailed cost estimates with appropriate justifications, as required.
➢ Monitors, plans, and lays out maintenance work projects for assigned facilities; monitors and
controls supplies and equipment; orders supplies and materials as necessary; prepares
documents for equipment procurement; assists in the bid process for maintenance and
repair projects.
Attachments 3-177
Recreation Program Supervisor I
Page 2 of 4
➢ Develops, plans, supervises, implements, and evaluates multiple recreation programs,
activities, and/or systems at one or multiple sites; establishes schedules and methods for
providing community and recreation services.
➢ Acts as a representative to educational institutions, community groups, private businesses,
and others regarding questions, problems, concerns, and activities in the provision of
recreation program operations, activities, and services.
➢ Supervises and oversees the effectiveness of the recreation program operations, activities,
facilities maintenance, and community events and recommends improvements or
modifications.
➢ Develops, monitors, and tracks sponsorships and partner opportunities; develops
sponsorship proposals; maintains contacts and negotiates with vendors.
➢ Assists with development of recreation contract administration and use agreements.
➢ Develops, maintains, and reviews staff, financial, and statistical reports related to grants,
program participation and analysis, expenditures, and revenues.
➢ Coordinates first aid, cardiopulmonary resuscitation (CPR), water safety instruction (WSI),
and other safety training and certification courses for Recreation Services and City staff.
➢ Assists in ensuring compliance with relevant health, safety, and licensing laws and
guidelines; maintains and updates all records required by Federal, State, and local
regulatory agencies.
➢ Supervises the preparation of and executes program publicity brochures, press releases,
flyers, and forms.
➢ Provides administrative support to the department, such as conducting research, performing
special projects, developing reports, or compiling statistics.
➢ Establishes and updates emergency operations manual and care and shelter logistics.
➢ May participate in interdepartmental/interagency planning sessions specific to critical issues.
➢ Attends meetings, workshops, and conferences as required; stays abreast of new trends
and innovations in the field of recreation services; makes presentations and provides
information regarding assigned program areas and facilities and the City's recreational
services.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment,
review, and evaluation, discipline, and the training of staff in work procedures.
➢ Principles and practices of recreation and community service program development and
administration, including program implementation, review, and evaluation, budgeting, and
purchasing.
➢ Principles, practices, and service delivery needs related to facility rentals, classes, and
community events.
➢ Procedures for planning, implementing, and maintaining a variety of recreation and leisure
activities and programs through community participation.
➢ Recreational, cultural, age-specific, and social needs of the community.
➢ Applicable Federal, State, and local laws, regulations, codes, and guidelines.
➢ Principles and practices of contract administration and evaluation.
➢ Principles and practices of public relations techniques.
➢ Principles and procedures of record keeping and report preparation.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
Attachments 3-178
Recreation Program Supervisor I
Page 3 of 4
➢ Techniques for effectively dealing with individuals of various ages, various socio-economic
and ethnic groups, and effectively representing the City in contacts with the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, practices, policies, procedures,
and work standards.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff,
contractors, and volunteers.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Understand, interpret, and successfully communicate both orally and in writing, pertinent
department policies and procedures.
➢ Identify problems, research and analyze relevant information, develop and present
recommendations and justification for solution.
➢ Develop, plan, coordinate, and implement a variety of recreational programs and facilities
suited to the needs of the community.
➢ Prepare and monitor program budgets.
➢ Solicit and administer contracts.
➢ Prepare clear and concise reports, correspondence, and other written materials.
➢ Make accurate business arithmetic and statistical computations.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education equivalent to graduation from an accredited four-year college or university with major
coursework in recreation administration, child development, liberal studies, physical education,
public administration, or a closely related field, and at least three (3) years of progressively
responsible experience directing and supervising significant recreational programs and
activities, including supervising staff and other administrative functions.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child,
and adult within three (3) months of hire.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office and/or recreational facility setting and use
standard office and/or recreation equipment, including a computer, to operate a motor vehicle
and to visit various City, recreation, and meeting sites; vision to read printed materials and a
Attachments 3-179
Recreation Program Supervisor I
Page 4 of 4
computer screen; and hearing and speech to communicate in person and over the telephone.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or
calculator and to operate standard office equipment. Positions in this classification frequently
bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational
activities; and push and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 50 pounds.
ENVIRONMENTAL ELEMENTS
Employees primarily work in an office environment with moderate noise levels, controlled
temperature conditions and no direct exposure to hazardous physical substances. Incumbents
partially work in the filed and may be exposed to blood and body fluids rendering First Aid and
CPR and are required to wear appropriate attire for the recreation activity to which they are
assigned. Employees may interact with upset staff and/or public and private representatives in
interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work a varied schedule of hours, which may include early mornings,
evenings, weekends, and holidays, at a variety of City facilities.
Attachments 3-180
RECREATION SUPERVISOR II
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, directs, administers, and manages the City's largest recreation
program(s) and/or facility(ies); plans, directs, coordinates, and participates in various special
projects and community events as assigned; provides highly responsible technical and
professional staff assistance to the Deputy Director of Recreation and Parks; and performs
related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Deputy Director of Recreation and Parks. Exercises
general supervision over assigned staff.
CLASS CHARACTERISTICS
This is the full supervisory -level class in the Recreation series responsible for program
development, administrative activities, and the supervision of day-to-day operational functions of
the largest and/or most complex program(s) within the Recreation Division. Incumbents are
responsible for supervising and evaluating the work of full-time, part-time, contract, and
temporary employees and volunteers. This class is distinguished from the Deputy Director of
Recreation and Parks in that the latter has overall division, budgetary and administrative
responsibility for the Recreation Division and serves as "second in command" to the Director of
Recreation and Parks.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of staff in assigned recreation
and community facilities, programs, services, and activities, including aquatics, youth and
adult sports, contract activities, community events, youth programs, recreation centers and
park facilities; administers the largest and/or most complex recreation and community
programs and community events.
➢ Develops and implements goals, objectives, policies, and priorities for assigned services
and programs; identifies resource needs; researches, recommends, and implements policies
and procedures, including standard operating procedures for assigned facilities.
➢ Evaluates employee performance, counsels employees, and effectively recommends and
carries out disciplinary action; assists in selection and promotion.
➢ Determines and recommends equipment, materials, and staffing needs for assigned
facilities, projects, and programs; participates in the annual budget preparation; prepares
detailed cost estimates with appropriate justifications, as required.
➢ Monitors, plans, and lays out maintenance work projects for assigned facilities; monitors and
controls supplies and equipment; oversees the ordering of supplies and materials as
necessary; prepares documents for equipment procurement; participates in the bid process
for maintenance and repair projects.
Attachments 3-181
Recreation Program Supervisor II
Page 2 of 4
➢ Develops, plans, supervises, implements, and evaluates the largest and/or most complex
recreation programs, activities, and/or systems at multiple sites; establishes schedules and
methods for providing community and recreation services.
➢ Acts as a representative to educational institutions, community groups, private businesses,
and others regarding questions, problems, concerns, and activities in the provision of
recreation program operations, activities, and services.
➢ Recruits instructors including advertising and coordinating background checks.
➢ Manages the preparation of insurance certifications for facility users who purchase
insurance through the City.
➢ Manages the department's program registration and facility rental software programs; trains
staff on how to use software.
➢ Coordinates training for CPR, AED and First Aid certifications for departmental staff and
maintains records.
➢ Conducts/coordinates safety inspections of playgrounds and identifies deficiencies;
coordinates any playground repairs with the Public Works Department.
➢ Coordinates creation of the departmental newsletter including writing articles and proofing
the publication.
➢ Supervises and oversees the effectiveness of the recreation program operations, activities,
facilities maintenance, and community events and recommends improvements or
modifications.
➢ Participates in the development of recreation contract administration and use agreements.
➢ Evaluates community recreation needs and interests; prepares community surveys;
analyzes data and recommends new recreation programs or improvements to meet
community needs.
➢ Ensures compliance with relevant health, safety, and licensing laws and guidelines;
maintains and updates all records required by Federal, State, and local regulatory agencies.
➢ Supervises the preparation of and executes program publicity brochures, press releases,
flyers, and forms.
➢ Provides administrative support to the department, such as conducting research, performing
special projects, developing reports, or compiling statistics.
➢ Establishes and updates emergency operations manual and care and shelter logistics.
➢ May participate in interdepartmental/interagency planning sessions specific to critical issues.
➢ Attends meetings, workshops, and conferences as required; stays abreast of new trends
and innovations in the field of recreation services; makes presentations and provides
information regarding assigned program areas and facilities and the City's recreational
services.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment,
review, and evaluation, discipline, and the training of staff in work procedures.
➢ Principles and practices of recreation and community service program development and
administration, including program implementation, review, and evaluation, budgeting, and
purchasing.
➢ Principles, practices, and service delivery needs related to facility rentals, classes, and
community events.
➢ Procedures for planning, implementing, and maintaining a variety of recreation and leisure
activities and programs through community participation.
➢ Recreational, cultural, age-specific, and social needs of the community.
Attachments 3-182
Recreation Program Supervisor II
Page 3 of 4
➢ Applicable Federal, State, and local laws, regulations, codes, and guidelines.
➢ Principles and practices of contract administration and evaluation.
➢ Principles and practices of public relations techniques.
➢ Principles and procedures of record keeping and report preparation.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for effectively dealing with individuals of various ages, various socio-economic
and ethnic groups, and effectively representing the City in contacts with the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, practices, policies, procedures,
and work standards.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff,
contractors, and volunteers.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Understand, interpret, and successfully communicate both orally and in writing, pertinent
department policies and procedures.
➢ Identify problems, research and analyze relevant information, develop and present
recommendations and justification for solution.
➢ Develop, plan, coordinate, and implement a variety of recreational programs and facilities
suited to the needs of the community.
➢ Prepare and monitor program budgets.
➢ Negotiate and administer contracts.
➢ Prepare clear and concise reports, correspondence, and other written materials.
➢ Make accurate business arithmetic and statistical computations.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education and Experience:
Education equivalent to a four-year degree from an accredited college or university with major
coursework in recreation administration, child development, liberal studies, physical education,
public administration, or a closely related field and at least five (5) years of progressively
responsible experience directing and supervising significant recreational and/or neighborhood
programs and activities, including two (2) years of experience supervising staff and other
administrative functions.
Licenses and Certifications:
Attachments 3-183
Recreation Program Supervisor II
Page 4 of 4
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child,
and adult within three (3) months of hire.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office and/or recreational facility setting and use
standard office and/or recreation equipment, including a computer, to operate a motor vehicle
and to visit various City, recreation, and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person and over the telephone.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or
calculator and to operate standard office equipment. Positions in this classification frequently
bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational
activities; and push and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 50 pounds.
ENVIRONMENTAL ELEMENTS
Employees primarily work in an office environment with moderate noise levels, controlled
temperature conditions and no direct exposure to hazardous physical substances. Incumbents
partially work in the filed and may be exposed to blood and body fluids rendering First Aid and
CPR and are required to wear appropriate attire for the recreation activity to which they are
assigned. Employees may interact with upset staff and/or public and private representatives in
interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work a varied schedule of hours, which may include early mornings,
evenings, weekends, and holidays, at a variety of City facilities.
Attachments 3-184
SENIOR ADMINISTRATIVE ANALYST
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, oversees, and provides highly complex administrative,
budgetary, grant, program, project, and/or work -flow support to assigned department and/or
division; plans, organizes, and oversees the work efforts of a small administrative support unit;
analyzes departmental practices and procedures and makes recommendations for
organizational, operational, policy, and procedural improvements; conducts needs analyses,
feasibility studies, and program evaluation for assigned projects and programs; develops,
summarizes, and maintains administrative and fiscal records; fosters cooperative working
relationships among City departments and acts as liaison with various community, public, and
regulatory agencies; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. May exercise direct and
general supervision over assigned professional, technical, and office support staff.
CLASS CHARACTERISTICS
This is the advanced journey -level class in the administrative analyst series. Incumbents plan,
develop, and implement policies and procedures for an assigned division/department, including
multi -divisional and/or departmental budget preparation, contract administration, management
analysis, and program evaluation. Incumbents facilitate and support the work of departmental
management staff by organizing and overseeing day-to-day administrative support activities and
by providing a professional -level resource for organizational, managerial, and operational
analyses and studies. Responsibilities include performing diverse, specialized, and complex
work involving significant accountability and decision-making responsibility, and may involve
frequent contact with the public. This class is distinguished from the department manager
classifications in that the latter have full management and supervisory authority in planning,
organizing, and directing the full scope of operations within the department.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Assists in developing goals, objectives, policies, procedures, work standards, and
administrative control systems.
➢ Coordinates, oversees, and performs professional -level administrative work in such areas as
budget development, financial administration and reporting, grants, purchasing, database
management, contract administration, management analysis, public information, and/or
program evaluation.
➢ Participates in and oversees the development and administration of multi -divisional and
departmental budgets; monitors revenues and expenditures; identifies and recommends
resolutions for budgetary problems.
Attachments 3-185
Senior Administrative Analyst
Page 2 of 5
➢ Plans, designs, develops, organizes, oversees, and administers multiple highly complex
department -specific programs and projects; develops and manages program budgets,
including revenue projections, multi-year cash flow analysis, cost containment, and grant
funds disbursement; directs all aspects of assigned programs, including legal and regulatory
compliance to avoid substantial fines; receives, reviews, and organizes program applications;
ensures that awards stay within funding limits; participates on various committees and may
present committee recommendations to the City Council; sends award letters to program
applicants; represents the City to applicants.
➢ Assists with planning, organizing and management of departmental programs, activities
division operations and special events. Develops, revises, analyzes and implements
departmental policies, procedures, goals, objectives and operational logistics as related to the
principles and practices of the individual department's key functions.
➢ Serves as a liaison to employees, public, and private organizations, community groups, and
other organizations; provides information and assistance to the public regarding the
assigned programs and services; receives and responds to complaints and questions
relating to assigned area of responsibility; reviews problems and recommends corrective
actions.
➢ Meets, as assigned, with film permit professionals (i.e. location managers, producers,
directors, etc.) about use of City properties or facilities, consults with city departments and/or
other agencies regarding film permit applications and issues film permits.
➢ Analyzes available properties for suitability for City acquisition, formulates recommendations
to acquire properties and coordinates with City and County departments to complete
acquisition processes.
➢ Manages and/or participates in the City's Emergency Preparedness Committee and annual
work plan projects; updates and maintains the City's Emergency Operations Plan and
coordinates and participates in program development and emergency preparedness
training.
➢ Administers and oversees a variety of contracts and programs including maintenance, solid
waste, recycling programs, Capital Improvement Plan (CIP), Community Development Block
Grant (CDBG), etc.
➢ Develops and implements new or revised programs, systems, procedures, and methods of
operation; compiles and analyzes data, and makes recommendations regarding staffing,
equipment, and facility needs.
➢ Conducts a variety of analytical and operational studies and surveys regarding departmental
and programmatic activities, including complex financial, budget, personnel, operational, or
administrative issues or questions; evaluates alternatives, makes recommendations, and
assists with the implementation of procedural, administrative, and/or operational changes after
approval; prepares comprehensive technical records and reports, identifies alternatives, and
makes and justifies recommendations.
➢ Participates in the development and reporting of alternate funding sources and ensures
compliance with Federal, State, City, funding agency, City accounting and reporting
requirements, and applicable laws, regulations, and professional accounting practices.
➢ Prepares and submits City Council agenda reports and various other commission, committee,
and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
➢ Confers with other management staff regarding provision of administrative and support
services, including contracts, agreements, and grant reporting.
➢ May participate in the development of public bids and RFP agreements, in establishing new
contracts and creating new procedures and guidelines to existing contracts that need
improvement or that are up for potential renewal; develops and administers complex
contracts including maintenance, goods, or service contracts and agreements; monitors
contract expenditures and identifies budget transfers as needed.
Attachments 3-186
Senior Administrative Analyst
Page 3 of 5
➢ May manage specialized department databases; meets with supervisory, management, and
department staff to identify system needs; oversees department's performance monitoring
and reporting, including department work plans; plans and forecasts workload and routinely
assesses progress against established work plans.
➢ Maintains accurate records and files; develops storage of records and retention schedules.
➢ Assists with, coordinates, and organizes community events; represents City to residents in
explaining City policies; provides outreach and public education programs to the community
as needed.
➢ Participates on a variety of interdisciplinary committees and commissions and represents the
City to a variety of community and stakeholder groups.
➢ May participate in selecting, motivating, and evaluating of assigned staff; provides or
coordinates staff training; may work with employees on performance issues in coordination
with Human Resources.
➢ May direct the work activities of assigned clerical and technical personnel; prioritizes and
coordinates work assignments; reviews work for accuracy; recommends improvements in
workflow, procedures, and use of equipment and forms.
➢ Communicates orally, in writing, or through graphic representations and statistical summaries
with colleagues, managers, employees, the public, organized employee groups, and
representatives of various organizations.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of municipal management and government.
➢ Principles, practices, and procedures of funding sources and grant funds disbursement,
depending on assignment.
➢ Project and/or program management, analytical processes, and report preparation
techniques; municipal programs such as, but not limited to, finance, budgeting, purchasing,
and other governmental programs related to the department/division to which assigned.
➢ Organizational and management practices as applied to the analysis, evaluation,
development, and implementation of programs, policies, and procedures.
➢ Principles and practices of employee supervision, including work planning, assignment, review
and evaluation, and the training of staff in work procedures.
➢ Research and reporting methods, techniques, and procedures.
➢ Sources of information related to a broad range of municipal programs, services, and
administration.
➢ Applicable Federal, State, and local laws, codes, and regulations.
➢ Public relations techniques.
➢ Principles and practices of public agency budget development and administration and sound
financial management policies and procedures.
➢ Principles and practices of contract administration and evaluation.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned department/division.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
Attachments 3-187
Senior Administrative Analyst
Page 4 of 5
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and legislative
organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
➢ Assist in the development of goals, objectives, policies, procedures, and work standards for
the department.
➢ Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting
activities.
➢ Perform responsible and difficult administrative work involving the use of independent
judgment and personal initiative.
➢ Plan and conduct effective management, administrative, and operational studies.
➢ Plan, organize, and carry out assignments from management staff with minimal direction.
➢ Conduct research on a wide variety of administrative topics including grant funding, contract
feasibility, budget and staffing proposals, and operational alternatives.
➢ Analyze, interpret, summarize, and present administrative and technical information and data
in an effective manner.
➢ Evaluate and develop improvements in operations, procedures, policies, or methods.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written
materials.
➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local
policies, procedures, laws, and regulations.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various businesses, professional, and regulatory organizations, and in
meetings with individuals.
➢ Establish and maintain a variety of filing, record keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate and maintain modern office equipment, including computer equipment and
specialized software applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy and legal
guidelines in politically sensitive situations.
➢ Establish and maintain effective working relationships with those contacted in the course of
work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills,
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in business or public administration, economics, accounting, finance, recreation or a
related field and at least five (5) years of professional -level budgetary, programmatic, recreation,
special projects, or related administrative support experience.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
Attachments 3-188
Senior Administrative Analyst
Page 5 of 5
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer; to operate a motor vehicle and to visit various City and meeting sites;
vision to read printed materials and a computer screen; and hearing and speech to
communicate in person and over the telephone. This is primarily a sedentary office
classification although standing in work areas and walking between work areas may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers
open and closed to retrieve and file information. Employees must possess the ability to lift,
carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
Attachments 3-189
SENIOR CIVIL ENGINEER
DEFINITION
DATE
FLSA: EXEMPT
Under general direction, plans, schedules, assigns, and reviews the work of professional
engineering staff within the Public Works Department and consultants; serves as project
manager for complex professional engineering activities including compliance, design,
construction, land development engineering, traffic engineering, and other programs; ensures
that functions meet all applicable laws, regulations, and City policies related to the City's Capital
Improvement Program (CIP), traffic and transportation, parks and trails; provides complex staff
assistance to departmental management staff in areas of expertise; and performs related work
as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management staff. Exercises general and direct
supervision over assigned staff.
CLASS CHARACTERISTICS
This is the full supervisory -level class in the professional engineering series. Incumbents are
responsible for planning, organizing, supervising, reviewing, and evaluating the work of
professional engineering staff as well as providing professional -level support to assigned
management staff in a variety of areas of expertise. Performance of the work requires the use
of considerable independence, initiative, and discretion within established guidelines. This class
is distinguished from the Principal Civil Engineer in that the latter has overall responsibility for all
capital improvement project development, operations, and maintenance functions for the City's
streets, storm drains, sanitary systems, and fleets and facilities, as well as implementing and
interpreting public policy.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of professional engineering
staff in the Public Works Department; trains staff in work procedures; evaluates employee
performance, counsels employees, and effectively recommends initial disciplinary action;
assists in selection and promotion.
➢ Monitors activities of the work unit; recommends improvements and modifications and
prepares various reports on activities and projects; recommends and assists in the
implementation of goals and objectives; implements policies and procedures.
➢ Determines and recommends staffing needs for assigned activities and projects; participates
in the annual budget preparation; prepares detailed cost estimates with appropriate
justifications; maintains a variety of records and prepares routine reports of work
performance.
➢ Oversees the development of consultant "Requests for Proposals" for professional and/or
construction services and the advertising and bid processes; evaluates proposals and
recommends project award; negotiates and administers contracts after award; ensures
Attachments 3-190
Senior Civil Engineer
Page 2 of 4
contractor compliance with City standards and specifications, time and budget estimates;
analyzes and resolves complex problems that may arise; recommends and approves field
changes as required.
➢ Plans and coordinates traffic engineering and transportation planning activities.
➢ Manages traffic, transportation and public works projects and contracts.
➢ Oversees and assists the contracted traffic engineering function; coordinates and/or assists
in the investigation and responses to traffic -related complaints and concerns.
➢ Conducts CIP planning activities; provides oversight and input into conceptual designs of
engineering projects; investigates and resolves problems with scope of work or cost issues
of major facility upgrade and replacement projects; ensures that projects are completed on
time and within budget.
➢ Reviews and updates the City's master drainage plan; makes recommendations to ensure
adequate drainage.
➢ Reviews and evaluates flood plain management plans and reports findings; maintains
related records.
➢ Analyzes civil engineering plan design, specifications, consultant and staff comments in
accordance with design requirements and municipal and intergovernmental standards and
regulations; recommends approval or additional engineering conditions and changes.
➢ Meets and confers with contractors, engineers, developers, architects, a variety of outside
agencies, and the general public in acquiring information and coordinating engineering
matters; provides information regarding City development requirements.
➢ Responds to and resolves various issues with residents, other department representatives,
and outside agencies in a professional manner; identifies and reports findings and takes
necessary corrective action.
➢ Serves as a liaison for the assigned functional area(s), programs, and projects, with other
City departments, divisions, and outside agencies; attends meetings, as necessary;
participates on a variety of boards, committees, and task forces; attends and participates in
professional groups and committees; stays abreast of new trends and innovations in civil
engineering.
➢ Conducts a variety of organizational studies, investigations, and operational studies; assists
in developing policies and procedures such as procedure guidelines, design standards, and
standard plans and specifications while ensuring that operation and maintenance, financial,
regulatory and legal requirements are met.
➢ Develops and reviews staff reports related to engineering activities and services; may
present information to the City Council and various commissions, committees and boards;
performs a variety of public relations and outreach work related to assigned activities.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, discipline, and the training of staff in work procedures.
➢ Basic principles and practices of budget development, administration, and accountability.
➢ Principles and practices of civil engineering as applied to the planning, design, traffic, cost
estimating, construction, installation, and inspection of a wide variety of municipal facilities,
miscellaneous buildings and structures, and traffic and transportation systems.
➢ Civil and transportation engineering principles, concepts, standards, and practices
associated with public works programs and private development projects.
➢ Principles and practices of environmental impact assessment and related regulatory
processes.
Attachments 3-191
Senior Civil Engineer
Page 3 of 4
➢ Methods, materials and techniques used in the construction of public works projects.
➢ Contract management practices in a public agency setting.
➢ Applicable Federal, State, and local laws, codes, regulations, and procedures, including
Subdivision Map Act and subdivision agreements and conveyances.
➢ Practices of researching engineering and design issues, evaluating alternatives, making
sound recommendations and preparing and presenting effective staff reports.
➢ Recent and on-going developments, current literature, and sources of information related to
the operations of the assigned functional area.
➢ Safety principles and practices.
➢ Record keeping principles and procedures.
➢ Modern office practices, methods, and computer equipment and applications related to the
work.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups and various business, professional, educational, regulatory and
legislative organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Ability to:
➢ Assist in developing and implementing goals, objectives, practices, policies, procedures,
and work standards.
➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
➢ Conduct complex civil engineering research projects, evaluate alternatives, make sound
recommendations and prepare effective technical reports.
➢ Analyze and interpret engineering plans and specifications in accordance with design
requirements and applicable standards and regulations.
➢ Manage and monitor complex projects, on-time and within budget.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
➢ Prepare clear and concise reports, correspondence, policies, procedures and other written
materials.
➢ Analyze, interpret, summarize and present administrative and technical information and data
in an effective manner.
➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies,
procedures, laws, and regulations, technical written material, and City engineering policies
and procedures.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations
and prepare effective technical staff reports.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups and various businesses, professional, and regulatory organizations and
in meetings with individuals.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone and in writing.
➢ Use tact, initiative, prudence and independent judgment within general policy, procedural
and legal guidelines.
Attachments 3-192
Senior Civil Engineer
Page 4 of 4
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in civil engineering or a related engineering field and five (5) years of responsible
experience in civil engineering and/or traffic engineering. Supervisory experience is desirable.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Possess and maintain a valid certificate or registration as a Professional Civil Engineer (and,
when applicable, Professional Traffic Engineer) in the State of California.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points, to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas may be required. Finger dexterity is needed to access, enter
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to
lift, carry, push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature
conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and
hazardous physical substances and fumes. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and
procedures.
Attachments 3-193
SENIOR PLANNER
DEFINITION
DATE
FLSA: EXEMPT
Under general supervision, administers advanced and complex current and advance planning,
and view restoration activities, including serving as project manager for complex development
applications and special projects; administers specified activities in such areas as zoning,
advance planning, and environmental impact studies, and compliance; provides technical and
functional direction to lower -level staff; provides information and assistance to property owners,
developers, contractors, consultants, other public agencies, and the public; provides complex
professional assistance to the Community Development Director, Deputy Community
Development Director, City Council, Planning Commission, and others in areas of expertise;
oversees, reviews and performs a variety of studies and prepares and presents staff reports;
and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Deputy Community Development Director or designee.
Exercises general and direct supervision over professional, technical and administrative staff.
CLASS CHARACTERISTICS
This is the advanced journey -level class in the professional planning series with responsibilities
spanning the entire spectrum of the planning function, with a primary emphasis on current and
advance planning, view restoration and environmental impact, protection, and compliance
issues. Successful performance of the work requires a broad professional background as well
as skill in coordinating assigned work with that of other City departments and public agencies.
Responsibilities may include assisting with performing specified departmental day-to-day
administrative functions. This class is distinguished from the Deputy Community Development
Director in that the latter provides supervisory review to several divisions in addition to handling
the more complex and sensitive planning projects. It further differs from Community
Development Director in that the latter has overall responsibility for all planning functions and for
developing, implementing, and interpreting public policy.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
➢ Serves as project manager for multiple complex current and/or long-range planning projects,
view restoration rights and special planning studies, including in-depth application and plan
review, coordination with applicants and other agencies to obtain additional information and
project changes, preparing legal notices, background research, preparing staff reports,
attending public hearings and making presentations, monitoring implementation measures
and conditions of approval, checking submittals for building plan check, and inspecting
development sites at the beginning and upon completion of the project; reviews project
applications and plans submitted for Planning Commission and City Council considerations
at public hearings.
Attachments 3-194
Senior Planner
Page 2 of 4
➢ Interprets, monitors and applies Federal, State, and local laws, rules, and regulations to
ensure that public and private projects are in compliance, including the California
Environmental Quality Act (CEQA), Subdivision Map Act, Public Resource Code, City of
Rancho Palos Verdes General Plan, Specific Plans, Design Specifications, and Local
Guidelines and procedures.
➢ Interacts and communicates with a variety of individuals and groups at the public service
counter, in the field, over the telephone, at public hearings, and in discussion forums,
including other City departments and public agencies, elected and appointed City officials,
developers, consultants, architects, engineers, attorneys, appraisers, real estate agents,
property owners, and the general public to exchange information, coordinate activities,
process projects, negotiate plan changes, and formulate recommendations.
➢ Conducts site and policy background research to obtain information for the preparation of
staff reports, correspondence, memoranda, policy and procedure documents, and
presentations to a variety of audiences; reads, interprets, analyzes, and explains a wide
variety of technical documents, studies, and practices related to traffic, noise, plant and
animal, archaeological, paleontological, and cultural resources, landside areas, water
quality, air quality, and legislation that may impact the City's planning projects.
➢ Prepares and releases requests for proposals for consultant services; establishes selection
criteria; evaluates proposals; recommends needed contract management provisions and
controls; manages and oversees consultants' work products to ensure adherence to City
standards and legal provisions; ensures deliverables are submitted on time and within
budget and progress and payment requests are consistent with City policy and contract
provisions.
➢ Coordinates and conducts site visits to assess privacy complaints and view impairments and
to assess tree health conditions; coordinates and participates in mediation meetings/
consultations with affected parties.
➢ Coordinates project reviews by other City departments and outside agencies.
➢ Evaluates the conclusions of initial studies, mitigated negative declarations, environmental
impact reports, to formulate recommendations on projects; monitors project compliance with
environmental document mitigation measures and conditions of approval.
➢ Conducts and supervises planning studies in the community; gathers data for implementing
or evaluating current and advance planning projects; makes recommendations.
➢ Participates in General Plan amendments and updates; makes recommendations regarding
policy development; observes, identifies, and responds to policy and procedure -related
questions and concerns; communicates deficiencies to management; participates in creating
new policies and procedures.
➢ Provides staff support to, participates in professional groups and committees; provides
technical and professional support to management staff and other City departments and the
public; advises other departments on planning and/or environmental review requirements,
budgets, and timelines to facilitate adequate project planning.
➢ Assists in the development and administration of goals, objectives, policies, and procedures
related to the division; drafts formalized policies and procedures with supervisory
confirmation.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Modern principles and practices, technical and legal issues of urban and regional planning,
zoning, urban economics, demographics, and environmental planning and program
management.
Attachments 3-195
Senior Planner
Page 3 of 4
➢ Geographic, socio-economic, transportation, political, environmental, and other elements
related to city planning.
➢ Comprehensive plans and current planning processes and the development process.
➢ Site planning and architectural design principles.
➢ General concepts of architecture, landscaping, grading, drainage, traffic and transportation
engineering as they relate to the process of city planning.
➢ Operational characteristics, services, and activities of a comprehensive environmental
planning program.
➢ Applicable Federal, State, and local laws, codes, and requirements and related reports.
➢ Project management and contract administration principles and techniques.
➢ Research and reporting methods, techniques, and procedures.
➢ Recent developments, current literature, and sources of information related to planning,
zoning, and environmental review.
➢ Modern office methods, practices, procedures, and equipment, including computer hardware
and software necessary for graphic presentation, mapping, and database management.
➢ Practices of researching planning and land use issues, evaluating alternatives, making
sound recommendations, and preparing and presenting effective staff reports.
➢ Methods and techniques of effective technical report preparation and presentation.
➢ English usage, grammar, spelling, vocabulary, and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational and regulatory
organizations, and with property owners, developers, contractors, and the public.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors, other public agencies and City staff.
Ability to:
➢ Interpret and explain planning and zoning programs to the general public; identify and
respond to issues and concerns of the public, City Council, and other boards and
commissions.
➢ Read plans and specifications and make effective site visits.
➢ Assess, monitor, and report environmental impact on and of various City programs and
services.
➢ Analyze site design, terrain constraints, land use compatibility, utilities, and other urban
services.
➢ Mediate disputes related to planning and/or view restoration concerns.
➢ Conduct complex research projects, evaluate alternatives, and make sound
recommendations.
➢ Read, interpret, apply, and explain technical written material and complex Federal, State,
and local policies, procedures, laws, regulations, ordinances, and City planning policies and
procedures.
➢ Read and understand technical drawings and specifications.
➢ Perform mathematical and planning computations with precision.
➢ Effectively represent the department and the City in meetings with governmental agencies,
community groups, and various business, professional, and regulatory organizations and
individuals.
➢ Coordinate assigned activities with other City departments and agencies as required.
➢ Direct, monitor and manage the work of contract consultants.
➢ Prepare and present clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials.
➢ Establish and maintain a variety of filing, record-keeping, and tracking systems.
➢ Make sound, independent decisions within established policy and procedural guidelines.
Attachments 3-196
Senior Planner
Page 4 of 4
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software
applications programs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish and maintain effective working relationships with those contacted in the course of
work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major
coursework in urban planning, community development, geography, business or public
administration, or a related field and five (5) years of professional experience in planning, zoning
and related community development activities.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
➢ Certification by the American Institute of Certified Planners (AICP) desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment,
including a computer, to inspect City development sites, including traversing uneven terrain,
climbing ladders, stairs, and other temporary or construction access points; to operate a motor
vehicle, and to visit various City and meeting sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person, before groups, and over
the telephone. This is primarily a sedentary office classification although standing in work areas
and walking between work areas may be required. Finger dexterity is needed to access, enter,
and retrieve data using a computer keyboard or calculator and to operate standard office
equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to
lift, carry, push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels and no direct exposure to
hazardous physical substances. Employees may work in the field and occasionally be exposed
to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards,
vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
Employees may interact with upset staff and/or public and private representatives in interpreting
and enforcing departmental policies and procedures.
Attachments 3-197
DATE
FLSA: NON-EXEMPT
SENIOR PUBLIC WORKS MAINTENANCE WORKER
DEFINITION
Under general supervision, leads, trains, oversees, and participates in the more complex and
difficult work of a crew responsible for providing construction, maintenance, and repair to
assigned City infrastructure, including City buildings and facilities, streets, sidewalks, traffic
signage and striping, graffiti abatement, storm drains, and sanitary sewers; sets priorities and
directs the work of assigned staff on a project or day-to-day basis; performs routine to complex
maintenance and repair work in an assigned area; provides technical and specialized
assistance to the assigned management and supervisory staff; and performs related work as
required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Public Works Superintendent. Exercises technical and
functional direction over and provides training to lower -level staff.
CLASS CHARACTERISTICS
This is the advanced journey -level in the public works maintenance class series that performs
the most complex duties required to ensure that City infrastructure, systems, and facilities are
maintained in a safe and effective working condition and provide the highest level of safety for
public use. Responsibilities include inspecting and attending to areas of assignment in a timely
manner, and performing a wide variety of tasks in the maintenance and repair of assigned
infrastructure, facilities, systems, and appurtenances. This class is distinguished from the
Public Works Superintendent in that the latter is the full supervisory -level class in the series
responsible for organizing, assigning, supervising and reviewing the work of assigned staff
involved in maintenance operations.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
➢ Provides technical and functional supervision to assigned public works maintenance staff;
reviews and controls quality of work; participates in performing routine to complex and
specialized maintenance and repair work on assigned City public works infrastructure.
➢ Plans, schedules, prioritizes, and assigns maintenance and repair work in consultation with
the Public Works Superintendent; communicates status of repairs to appropriate personnel,
working cooperatively to schedule repairs in accordance with established and special
operational priorities; instructs staff in work procedures.
➢ Trains employees in work methods, use of tools and equipment, and relevant safety
precautions.
➢ Inspects assigned City infrastructure, facilities, systems, and appurtenances for
maintenance needs and recommends appropriate actions; assists in developing work plans,
procedures, and schedules.
Attachments 3-198
Senior Public Works Maintenance Worker
Page 2 of 4
➢ Estimates costs of construction and maintenance work, supplies, equipment, and materials;
orders supplies and equipment for work projects; maintains records of purchase orders;
assists in developing budget figures for the division; monitors expenditures.
➢ Inspects and evaluates work in progress and upon completion to ensure that repairs,
maintenance, and project activities are performed in accordance with City standards and
specifications.
➢ Performs a wide variety of maintenance, repair, and installation work in the City
infrastructure, systems, and facilities to which assigned, including buildings and facilities,
parks, landscaping, streets, sidewalks, curbs and gutters, roadway base and sub -base,
guard rails, asphalt pavement, crack seal application, concrete repair, traffic and street sign
installation, repair, and reflectivity, pavement markings, and/or sewer, stormwater and
drainage systems and facilities.
➢ Assists in coordinating, overseeing and personally participating in all assigned maintenance
programs.
➢ Participates with Safety Task Force and in general safety meetings.
➢ Performs skilled operation of specialized construction and maintenance, light to heavy
vehicles and equipment.
➢ Performs security inspections to ensure structures and facilities are appropriately
closed/locked.
➢ Observes safe work methods and makes appropriate use of related safety equipment as
required; may participate and assist in coordinating safety training.
➢ Responds to requests and complaints from the public and answers questions or refers to
supervisor, as necessary.
➢ Performs minor adjustments on service equipment; maintains tools and equipment in
working order.
➢ Stays current on the status of new and pending regulations; attends continuing education
courses and seminars as required.
➢ Maintains accurate records and logs of daily activities, using appropriate computer software
applications.
➢ Responds to and performs emergency repairs and other emergency services as necessary.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles of supervision and training.
➢ Public works maintenance principles, practices, tools, and materials for maintaining and
repairing assigned City infrastructure, systems, and facilities.
➢ Applicable federal, state, and local laws, ordinances, regulations, and guidelines.
➢ The operation and minor maintenance of a variety of hand and power tools, vehicles, and
power equipment.
➢ Safety equipment and practices related to the work, including the handling of hazardous
chemicals.
➢ Traffic control procedures and traffic sign regulations.
➢ Basic mathematics.
➢ Safe driving rules and practices.
➢ Modern office practices, methods, computer equipment and computer applications.
➢ English usage, spelling, vocabulary, grammar, and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the
public, vendors, contractors and City staff.
Attachments 3-199
Senior Public Works Maintenance Worker
Page 3 of 4
Ability to:
➢ Plan, schedule, assign, and oversee activities of public works maintenance and repair
personnel and contractors.
➢ Inspect the work of others and maintain established quality control standards.
➢ Train others in proper and safe work procedures.
➢ Identify and implement effective course of action to complete assigned work.
➢ Oversee and participate in maintenance and related projects in the assigned functional
area(s).
➢ Perform construction, modification, maintenance, and repair work on assigned municipal
infrastructure, facilities, systems, and/or appurtenances.
➢ Operate specialized construction and maintenance, light to heavy vehicles and equipment.
➢ Set up and operate traffic area construction zones, including cones, barricades, and
flagging.
➢ Troubleshoot maintenance problems and determine materials and supplies required for
repair.
➢ Read and interpret construction drawings, blueprints, maps, and specifications.
➢ Safely and effectively use and operate hand tools, mechanical equipment, power tools, and
equipment required for the work; perform routine equipment maintenance.
➢ Maintain accurate logs, records, and basic written records of work performed.
➢ Operate computers and job related applications including processing electronic work orders.
➢ Follow department policies and procedures related to assigned duties.
➢ Give, as well as understand and follow oral and written instructions.
➢ Make accurate arithmetic calculations.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural,
and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those
contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills
and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and three (3) years of experience in
construction, maintenance, facilities maintenance, and/or repair of streets and roadways, storm
water and drainage, sanitation systems, traffic signs, and/or related facilities, systems, and
appurtenances; and one (1) year in a supervisory or lead capacity.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to
heavy physical work, to work in confined spaces and around machines, to climb and descend
ladders, to operate varied hand and power tools and construction equipment, and to operate a
motor vehicle and visit various City sites; vision to read printed materials and a computer
screen; and hearing and speech to communicate in person and over the telephone or radio.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or
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Senior Public Works Maintenance Worker
Page 4 of 4
hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer
keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this
classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites.
Employees must possess the ability to lift, carry, push and pull materials and objects weighing
up to 100 pounds, or heavier weights with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures,
inclement weather conditions, road hazards, vibration, confining workspace, chemicals,
mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees
may interact with challenging staff and/or public and private representatives and contractors in
interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings, weekends,
and holidays.
Attachments 3-201
KJ KIG
Final Report of the
Classification and
Compensation Study
City of Rancho Palos Verdes
DRAFT
Volume II — Compensation
January 2015
Koff & Associates
icrammer
Chief Executive Officer
6400 Hollis Street, Suite 5
Emeryville, CA 94608
www.koffassociates.com
P: 510.658.5633
T: 800.514.5195
F: 510.652.5633
Draft Final Report — Classification and Compensation Study
IM City of Rancho Palos Verdes
TABLE OF CONTENTS
Page
Background...........................................................................................1
StudyProcess.......................................................................................1
Market Compensation Findings.............................................................7
Internal Salary Relationships...............................................................10
Using the Market Data as a Tool.........................................................12
Appendix I — Results Summary
Appendix II — Market Base Salary, Benefit, and Total Compensation Findings
Appendix III —Additional Benefits
Koff & Associates
Attachments3-203
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
BACKGROUND
As noted in Volume I, in July of 2014, the City of Rancho Palos Verdes (City) contracted with Koff
& Associates to conduct a comprehensive classification and compensation study for all
classifications. All classification findings are found in Volume I; compensation findings, are
contained in this Volume II.
This compensation review process was precipitated by:
➢ The concern of the City Council, management, and the employee groups that employees
should be recognized for the level and scope of work performed and that they are paid on
a fair and competitive basis that allows the City to recruit and retain a high-quality staff;
➢ The desire to have a classification and compensation plan that can meet the needs of the
City; and
➢ The desire to ensure that internal relationships of salaries are based upon objective, non -
quantitative evaluation factors, resulting in equity across the City.
STUDY PROCESS
Benchmarking Classifications
The study included fifty-two (52) classifications (including the City Manager and new
classifications developed during the classification study) and of those, twenty-nine (29)
classifications were selected in order to collect compensation data within the defined labor market.
Survey classes that had the most consistent and useful survey data were used as "benchmarks"
in building the compensation plan. Benchmark classes are those classes that are tied directly to
market salary data during the salary setting process. These classes are used as a means of
anchoring the City's overall compensation plan to the market. Other job classifications not
surveyed would be aligned on the proposed compensation plan using internal equity principals.
Survey or benchmark classifications included classes that are reasonably well known, and clearly
and concisely described. They are commonly used classes such that other like classes may
readily be found in other agencies in order to ensure that sufficient compensation data will be
compiled.
These survey classifications included:
Accountant Clerk
Executive Assistant
Accountant
Human Resources Analyst
Administrative Analyst II
Human Resources and Risk Manager
Administrative Assistant
Information Technology Manager
Associate Planner
Office Technician II
Building Inspector II
Permit Technician
Building Official
I Planning Technician
Koff & Associates
Attachments 3-204
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
City Clerk
Principal Engineer
City Manager
Principal Planner
Civil Engineer
Public Works Maintenance Superintendent
Code Enforcement Officer
Public Works Maintenance Worker II
Director of Community Development
Recreation Leader II
Director of Finance
Recreation Program Supervisor II
Director of Public Works
Senior Planner
Director of Recreation and Parks
When we contact the comparator agencies to identify possible matches for each of the
benchmarked classifications, there is an assumption that we will not be able to find comparators
that are 100% equivalent to the classifications at the City. Therefore, we do not match based
upon job titles, which can often be misleading, but we analyze each class description before we
consider it as a comparator. Our methodology is to analyze each class description according to
the factors listed on page 6 and we require that a position's "likeness" be at approximately 70%
of the matched position to be included.
When we do not find an appropriate match with one class, we often use "brackets" which can be
functional or represent a span in scope of responsibility. A functional bracket means that the job
of one classification at the City is performed by two classifications at a comparator agency. A
"bracket" representing a span in scope means that the comparator agency has one class that is
"bigger" in scope and responsibility and one position that is "smaller," where the City's class falls
in the middle.
In all, of the twenty-nine (29) benchmarked classifications identified, we were able to collect
sufficient data from the comparator agencies for twenty-seven (27) benchmark classifications. We
consider fewer the four comparison matches to be insufficient for analysis because fewer matches
make variations in salaries more significant and results may not accurately reflect the market.
Two (2) benchmarked classifications had fewer than four comparison matches: the Principal
Engineer and Principal Planner.
Benchmarking Comparator Agencies
The second, most important step in conducting a market salary study is the determination of
appropriate agencies for comparison.
In considering the selection of valid agencies for salary comparator purposes, a number of factors
should be taken into consideration:
1. Organizational type and structure — We generally recommend that agencies of a similar
size, providing similar services to that of the City be used as comparators. The comparators
chosen were comprised of ten (10) cities.
2. Similarity of population, staff, and operational budgets — These elements provide
guidelines in relation to resources required (staff and funding) and available for the provision
of services.
Koff & Associates
Attachments 3-205
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
3. Scope of services provided and geographic location — Organizations providing the same
services are ideal for comparators and most comparator agencies surveyed provide similar
services to the City of Rancho Palos Verdes. One significant factor we analyzed representing
scope of services was whether the comparator cities were contract cities or not, contracting
out services such as fire, police, water and wastewater, library, and transportation services.
Six (6) of the comparator cities selected contract out all of these services; the other four (4)
comparators contract out at least one or more of these services.
When it comes to management and executive classifications, the types of services provided
by an agency become less important, as each agency still needs administrative, financial, and
program -related leadership classifications. At the management level, differences in size and
scope of services are more critical when considering comparators, as explained above.
4. Labor market — In the reality that is today's labor market, many agencies are in competition
for the same pool of qualified employees. No longer do individuals necessarily live in the
communities they serve. As mentioned above, the geographic labor market area, where the
City of Rancho Palos Verdes may be recruiting from or losing employees to, was taken into
consideration when selecting comparator organizations. Furthermore, by selecting employers
within a geographic proximity to the City, the resulting labor market data generally reflects the
region's cost of living, housing costs, growth rate, and other demographic characteristics to
the same extent as competing employers to the City.
5. Compensation Philosophy — Does the organization regularly conduct a market survey, and,
once completed, how is this information applied? Many agencies pay to the median, some
pay to the average, others may pay to a higher percentile. In addition, salary ranges may be
set strictly upon market base salary values or may include the total value of salary and benefits
when developing a compensation policy.
All of the above elements should be considered in selecting the group of comparator agencies.
The City agreed on a list of comparator agencies and the following ten (10) agencies were
originally used as comparators for the purposes of this market study:
1. City of Agoura Hills
2. City of Calabasas
3. City of Cypress
4. City of Dana Point
5. City of Hermosa Beach
6. City of Lawndale
7. City of Malibu
8. City of Redondo Beach
9. City of Rolling Hills Estates
10. City of San Juan Capistrano
Koff & Associates
Attachments 3-206
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Benchmarking Benefit Data Collection
The last element requiring discussion prior to beginning a market survey is the specific benefit
data that will be collected and analyzed. The following information was collected for each of the
benchmarked classifications:
Monthly Base Salary: The top of the salary range and/or control point. All figures are
presented on a monthly basis.
2. Employee Retirement — This includes several figures, 1) the amount of the employee's State
retirement contribution that is contributed by each agency, 2) the amount of the agency's
Social Security contribution, and 3) any alternative retirement plan, either private or public
where the employee's contribution is made by the agency on behalf of the employee.
In addition to the amount of the employer paid member contribution, we collected information
on enhanced benefits. The value for each enhanced benefit is based on the midpoint of the
impact on total employer contribution rate. For example, the impact on total employer
contribution rate for the enhanced benefit of final compensation based on single highest year
(Section 20042) ranges from 0.9% to 1.8% for miscellaneous employees. We report the value
of single highest year as 1.35%.
The point of comparison to capture pension benefits was the classic tier at the City, as well
as the comparator agencies. This means that for agencies with a multi -tier retirement system,
the tier was captured that is currently available to classic members transferring from another
PERS-agency to the City.
Below is a complete listing of the enhanced benefits and values reflected in the total
compensation spreadsheets,
➢ Formulas (base formula is 2% at age 60):
0 2% at age 55 (Section 21354): this formula provides to local miscellaneous members
2% of pay at age 55 for each year of eligible service credited with that employer;
midpoint of range = 3.05%
0 2.5% at age 55 (Section 21354.4): this formula provides to local miscellaneous
members 2.5% of pay at age 55 for each year of eligible service credited with that
employer; midpoint of range = 4.95%
0 2.7% at age 55 (Section 21354.5): this formula provides to local miscellaneous
members 2.7% of pay at age 55 for each year of eligible service credited with that
employer; midpoint of range = 8.05%
0 3% at age 60 (Section 21354.3): this formula provides to local miscellaneous members
3% of pay at age 60 for each year of eligible service credited with that employer;
midpoint of range = 9.80%.
➢ Additional Optional Enhanced Benefit Provisions
o One -Year Final Compensation (Section 20042): the period determining the average
monthly pay rate when calculating retirement benefits; base period is thirty-six (36)
highest paid consecutive months; one-year final compensation is based on twelve (12)
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Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
months highest paid consecutive months; midpoint of range for miscellaneous =
1.35%.
o Employer Paid Member Contribution (Section 20636(c)(4)): the reporting of the value
of the employer paid member contribution to CalPERS as special compensation;
average value = employer paid member contribution multiplied by employer paid
member contribution.
3. Insurance —This is the maximum amount paid by the agency for employees and dependents
for a cafeteria or flexible benefit plan and/or health, dental, vision, life, long-term and short-
term disability, and employee assistance insurance.
4. Leave — Other than sick leave, which is usage -based, the number of days off for which the
agency is obligated. All days have been translated into direct salary costs.
➢ Vacation — The number of vacation days available to all employees after five years of
employment.
➢ Holidays — The number of holidays (including floating) available to employees on an
annual basis.
➢ Administrative/Personal Leave — Administrative leave is normally the number of
days available to management to reward for extraordinary effort (in lieu of overtime).
Personal leave may be available to other groups of employees to augment vacation
or other time off.
5. Automobile —This category includes either the provision of an auto allowance or the provision
of an auto for personal use. If a car is provided to any classification for commuting and other
personal use, the average monthly rate is estimated at $450.
6. Uniform Allowance — This category includes either the provision of uniform allowance.
7. Deferred Compensation — We captured deferred compensation provided to all members of
a classification with or without the requirement for an employee to provide a matching or
minimum contribution.
8. Other — This category includes any additional benefits available to all in the class.
Please note that all of the above benefit elements are negotiated benefits provided to all members
of each comparator class. As such, they represent an on-going cost for which an agency must
budget. Other benefit costs, such as sick leave, tuition reimbursement, and reimbursable mileage
are usage -based and cannot be quantified on an individual employee basis.
In addition to the above list of benefits, the City was also interested in gathering information on
the following:
➢ Retiree Health Benefits: Summary of retiree health benefits offered.
➢ Tuition Reimbursement: Summary of tuition reimbursement policies and amount
allotted to employees.
Koff & Associates
Attachments 3-208
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Appendix V contains the supplemental survey components and displays the practices adopted by
the comparator agencies.
Data Collection
Data was collected during the months of November and December 2014, through websites,
planned telephone conversations with human resources, accounting, and/or finance personnel at
each comparator agency, and careful review of agency documentation of classification
descriptions, memoranda of understanding, organization charts, and other documents.
We believe that the salary data collection step is the most critical for maintaining the overall
credibility of any study. We rely very heavily on the City's classification descriptions developed
and approved during the classification part of the study, as they are the foundation for our
comparison. Personnel staff of the comparator agencies were interviewed by telephone,
whenever possible, to understand their organizational structure and possible classification
matches.
In identifying appropriate comparisons for the City's classifications, we use the same factors and
criteria that we analyze when updating the City's classification plan structure and determining the
proper allocation of each position during the classification study process. Factors that we
consider include:
➢ Education and experience requirements;
➢ Knowledge, abilities, and skills required to perform the work;
➢ The scope and complexity of the work;
➢ The City delegated to make decisions and take action;
➢ The responsibility for the work of others, program administration, and for budget
dollars;
➢ Problem solving/ingenuity;
➢ Contacts with others (both inside and outside of the organization);
➢ Consequences of action and decisions; and
➢ Working conditions.
A summary of the results can be found in Appendix I and the salary survey and benefit information
can be found in Appendix 11. For each surveyed class, there are three (3) information pages:
➢ Market Base (Top Step) Salary Summary Data
➢ Benefit Detail (Monthly Equivalent Values)
➢ Monthly Total Compensation Cost Summary Data
Our analysis includes the mean (average), median (midpoint), and 751" percentile comparator
data for each benchmarked classification (assuming we were able to identify at least four (4)
matches). Our firm recommends reviewing the median, rather than the average, when evaluating
the data. The median is the exact midpoint of all the market data we collected, with 50% of market
data below and 50% of market data above. We recommend using the median methodology
because it is not skewed by extremely high or low salary values (unlike the mean).
Koff & Associates 6
Attachments 3-209
Draft Final Report - Classification and Compensation Study
City of Rancho Palos Verdes
MARKET COMPENSATION FINDINGS
As mentioned above, the salary compensation data can be found in Appendix II of this report.
The market base compensation salary findings for each class surveyed are listed below, using
the median results, arranged in descending order from the most positive percentile (above
market) to the most negative (below market).
All Comparator Agencies
The percentile represents the difference between the City's current base salary/total
compensation for each classification and the median base salary/total compensation of the all
comparator agencies.
Koff & Associates
Attachments 3-210
Base Salary Market Findings
Total Compensation Market Findings
Classification
Median
above
75th
% above
Median
% above
75th
% above
or below
Percentile
or below
or below
Percentile
or below
Human Resources
$10,220
20.0%
$10,693
16.3%
$14,477
11.6%
$15,208
7.2%
and Risk Manager
City Clerk
$9,754
18.5%
$10,209
14.7%
$14,540
5.9%
$14,728
4.7%
Office Technician II
$3,896
18.4%
$4,009
16.0%
$6,101
13.6%
$6,602
6.5%
Information
Technology
$9,804
18.1%
$10,568
11.7%
$14,192
6.0%
$15,321
-1.5%
Manager
Director of
Community
$12,101
17.2%
$14,867
-1.8%
$17,223
7.5%
$19,761
-6.1%
Development
Recreation Leader
II
$2 192
14 .8%
$2,285
°
11.2 /o
N/A
N/A
N/A
N/A
Building Official
$10,384
13.2%
$11,049
7.7%
$14,146
8.4%
$15,207
1.6%
Building Inspector
II
$6,275
13.0%
$6,319
12.4%
$9,066
7.4%
$9,575
2.2%
Public Works
Maintenance
$7,590
12.6%
$9,273
-6.8%
$10,610
7.2%
$12,446
-8.9%
Superintendent
Director of Public
156
9.9%
9%
$14 574
0 2%
$18,404
1.2 /°
$19,940
°
7.0/o
Works
Account Clerk
$4,502
8.2%
$4,520
7.8%
$6,621
8.2%
$7,205
0.1%
Administrative
$6,742
8.2%
$6,942
5.4%
$9,359
5.8%
$9,830
1.0%
Analyst II
Director of
Recreation and
$13,481
7.7%
$14,972
-2.5%
$18,804
-0.9%
$20,589
-10.5%
Parks
Administrative
099
9%
6.9%
$5,239
0
4.4 /°
$7,407
0
5./° 7
$7,790
8 0
0./°
Assistant
Permit Technician
$5,129
6.5%
$5,192
5.4%
$7,198
8.5%
$7,834
0.4%
Civil Engineer
$8,324
5.9%
$8,632
1 2.5%
1 $11,409
1.8%
$11,550
1 0.6%
Accountant
$6,806
5.1%
$6,902
3.8%
$9,394
3.6%
$9,506
2.4%
Code Enforcement
146
9%
3.9%
$6 246
2 3%
$8,560
3.6 /o
$9,122
°
2.8/o
Officer
Executive
$6,233
3.6%
$6,308
2.5%
$8,608
3.9%
$8,640
3.5%
Assistant
Koff & Associates
Attachments 3-210
Draft Final Report - Classification and Compensation Study
City of Rancho Palos Verdes
Associate Planner
$7,320
3.5%
$7,520
0.9%
$10,356
-1.5%
$10,954
-7.3%
Recreation
Program
$6,697
1.7%
$6,945
-1.9%
$9,759
-4.4%
$10,545
-12.9%
Supervisor II
Director of Finance
$14,387
1.5%
$15,731
-7.7%
$19,585
-5.1%
$20,974
-12.6%
Senior Planner
$8,565
-0.8%
$8,730
-2.7%
$11,559
-3.0%
$12,271
-9.3%
Public Works
Maintenance
$4,736
-2.6%
$4,892
-6.0%
$7,076
-2.7%
$7,866
-14.2%
Worker II
City Manager
$17,411
-4.4%
$18,052
-8.3%
$24,020
-12.1%
$25,472
-18.8%
Planning
$5,397
13.0%
$5,712
19.6%
$8,057
-14.0%
$8,521
20.6%
Technician
Human Resources
$6,567
-38.4%
$6,887
-45.2%
$9,319
-32.5%
$9,623
-36.8%
Analyst
Principal Engineer
Insufficient Data
Insufficient Data
Principal Planner
Insufficient Data
Insufficient Data
Market Median Results
Base Salaries
Market base salary results display that five (5) benchmarked classifications are paid below the
market median. Three (3) classes are paid below the market median by less than 5%, one (1)
class is paid below the market median by greater than 10% and less than 20%, and one (1) class
is paid below the market by greater than 30%.
Twenty-two (22) benchmarked classifications are paid above the market median. Five (5) classes
are paid above the market median by less than 5%, eight (8) classes are paid above the market
by more than 5% and less than 10%, eight (8) classes are paid above the market by more than
10% and less than 20%, and one (1) class is paid above market by 20%.
For two (2) classifications, there was no market percentile. One (1) class is a newly developed
classification and therefore has no current monthly salary that can be compared to the market
results. For one (1) class, there was insufficient market data gathered and, therefore, no market
analysis can be performed.
Generally, we consider a classification falling within 5% of the median to be competitive in the
labor market for salary survey purposes because of the differences in compensation policy and
actual scope of work and position requirements. However, the City can adopt a different standard.
Total Compensation
Market total compensation results show that nine (9) benchmarked classifications are paid below
the market median. Five (5) classes are paid below the market median by less than 5%, one (1)
class is paid below the market by greater than 5% and less than 10%, two (2) classes are paid
below the market by greater than 10% and less than 20%, and one (1) class is paid below the
market by greater than 30% and less than 40%.
Koff & Associates
Attachments 3-211
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Seventeen (17) classifications are paid above the market median. Five (5) classes are paid above
the market median by 5% or less, ten (10) are paid above the market by greater than 5% and less
than 10%, and two (2) are paid above the market by greater than 10% and less than 15%.
Overall, these differences between market base salaries and total compensation indicate that the
City's benefits package, in terms of cost, is less than that of the market. Further analysis indicates
that, on average, classifications are 5.9% above the market median when analyzing base salaries,
while that figure changes to 1.3% above the market when we evaluate total compensation, which
is a 4.6% difference.
Market 7VI Percentile Results
Base Salaries
Market base salary results display that ten (10) benchmarked classifications are paid below the
market 75th percentile. Four (4) classes are paid below the market 75th percentile by less than
5%, four (4) classes are paid below the market 75th percentile by more than 5% and less than
10%, one (1) class is paid below the market 75th percentile by almost 20%, and one (1) class is
paid below the market 75th percentile by greater than 40%.
Seventeen (17) benchmarked classifications are paid above the market 75th percentile. Seven (7)
classes are paid above the market 75th percentile by less than 5%, four (4) classes are paid above
the market 75th percentile by more than 5% and less than 10%, and six (6) classes are paid above
the market 75th percentile by more than 10% and less than 20%.
Total Compensation
Market total compensation results show that fourteen (14) benchmarked classifications are paid
below the market 75th percentile. Two (2) classes are paid below the market 75th percentile by
less than 5%, five (5) classes are paid below the market 75th percentile by greater than 5% and
less than 10%, four (4) classes are paid below the market 75th percentile by greater than 10%
and less than 20%, and one (1) class is paid below the market 75th percentile by greater than
20%.
Twelve (12) classifications are paid above the market 75th percentile. Ten (10) classes are paid
above the market 75th percentile by less than 5%, two (2) are paid above the market by greater
than 5% and less than 10%.
Overall, these differences between market base salaries and total compensation indicate that the
City's benefits package, in terms of cost, is less than that of the market. Further analysis indicates
that, on average, classifications are 5.9% above the market median when analyzing base salaries,
while that figure changes to 1.3% above the market when we evaluate total compensation, which
is a 4.6% difference.
Koff & Associates
Attachments 3-212
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Benefits
Further analysis of the market benefit data reveals the differences between the City's benefits
versus the comparator agencies:
Retirement
➢ The Benefit Formula offered by the City for new hires who are "classic" CalPERS members
is 2%@60. Two (2) comparators offer an equivalent benefit formula, eight (8) comparators
offer a greater benefit formula. One (1) offer a benefit formula of 2.5% @ 55, and seven
(7) offer a benefit formula of 2.7% @ 55.
➢ One comparator participates in social security.
➢ The City pays 0% of the Employer Member Paid contribution (EPMC). Five (5)
comparators pay a percentage of the EPMC on behalf of the employee.
➢ Overall, the combination of Social Security and the enhancements to the pension plan
display that the City offers a retirement benefit that is less than that of the comparators.
Insurances
➢ The Insurance benefits provided by the City, including medical, dental vision, life, long
term and short term disability, are approximately 12% greater than those provided by the
comparator agencies.
➢ The maximum contribution paid by the City towards health, dental, and vision is $1737
while the average maximum of the comparators' is $1422. Two (2) of the comparators
had a greater maximum contribution per month.
➢ The City offers a Cafeteria plan which covers medical, dental and vision insurance, as do
seven (7) comparator agencies.
The City's benefits package is less than that of the market, largely due to their second tier
retirement formula. Typically when benefits are less than that of the market, we advise the client
to make compensation decisions based on base salaries and address benefits separately.
However, since it is unlikely that the City will be unable to change its pension benefit, total
compensation market results should be taken into consideration.
INTERNAL SALARY RELATIONSHIPS
Building from the salary levels established for identified benchmark classes, internal salary
relationships need to be developed and consistently applied in order to develop specific salary
levels for all non -benchmarked classes.
While analyzing internal relationships, the same factors are considered that we use in constructing
the City's classification plan, allocating positions to specific classifications within the plan, and
comparing the City's current classifications to the labor market during the compensation study.
Koff & Associates 10
Attachments 3-213
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
In addition, when considering an appropriate salary range level, there are certain standard human
resources practices that are normally applied, as follows:
➢ As mentioned above, a salary within 5% of the market average or median is considered
to be competitive in the labor market for salary survey purposes because of the differences
in compensation policy and actual scope of the position and its requirements. However,
a closer standard can be adopted by an agency.
➢ Certain internal percentages are often applied. Those that are the most common are:
❖ The differential between a trainee and experienced class in a series (1/11 or
Trainee/Experienced) is generally 10% to 15%;
❖ A lead or advanced journey -level (III or Senior -level) position is generally placed
10% to 15% above the lower experienced level; and
❖ A full supervisory position is normally placed at least 10% to 25% above the highest
level supervised, depending upon the breadth and scope of supervision.
➢ When a market or internal equity adjustment is granted to one class in a series, the other
classes in the series are also adjusted accordingly to maintain internal equity.
Internal equity between certain levels of classification is a fundamental factor to be considered
when making salary decisions. When conducting a market compensation survey, results can
often show that certain classifications that are aligned with each other are not the same in the
outside labor market. However, as an organization, careful consideration needs to be given to
these alignments because they represent internal value of classifications within job families, as
well as across the organization.
There were twenty-three (23) classifications that were not benchmarked for the study. For all
classifications that were not benchmarked, internal alignments with other classifications will need
to be considered, either in the same class series or those classifications that have similar scope
of work, level of responsibility, and "worth" to the City. Where it is difficult to ascertain internal
relationships due to unique qualifications and responsibilities, reliance can be placed on past
internal relationships. It is important for City management to carefully review these internal
relationships and determine if they are still appropriate given the current market data.
It is important to analyze market data and internal relationships within class series as well as
across the organization, and make adjustments to salary range placements as necessary based
on the needs of the organization.
The City may want to make other internal equity adjustments as it implements a compensation
strategy. This market survey is only a tool to be used by the City to determine market indexing
and salary determination. Detailed information regarding each class' current salary and the
percentage difference to the market median and 751" percentile is found in Appendix I of this
report.
Koff & Associates 11
Attachments 3-214
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
USING MARKET DATA AND THIS REPORT AS A TOOL
We wish to reiterate that this report and our findings are meant to be a tool for the City to create
and implement an equitable compensation plan. Compensation strategies are designed to attract
and retain excellent staff. However, financial realities and the City's expectations may also come
into play when determining appropriate compensation philosophies and strategies. The collected
data represents a market survey that will give the City an instrument to make future compensation
decisions.
It has been a pleasure working with City of Rancho Palos Verdes on this critical project. Please
do not hesitate to contact us if we can provide any additional information or clarification regarding
this report.
Respectfully Submitted,
Koff & Associates
Georg Krammer
Chief Executive Officer
Koff & Associates 12
Attachments 3-215
Draft Final Report — Classification and Compensation Study
Appendix I
Results Summary
Koff & Associates
City of Rancho Palos Verdes
Up.1
Volume II Appendix I
City of Rancho Palos Verdes
Results Summary
December 2014
Top Monthly Salary Data Total Monthly Compensation Data
RPV
Current
Classification Maximum
Salary
Average
% above or
below
Median
% above or
below
RPV Total
75th % above or Monthly
Percentile below Compensati Average
on
% above or
below
Median
% above or
below
75th % above or
Percentile below
Account Clerk $4,902
$4,593
6.3%
$4,502
8.2%
$4,520 7.8% $7,209 $6,849
5.0%
$6,621
8.2%
$7,205 0.1%
Accountant $7,171
$6,611
7.8%
$6,806
5.1%
$6,902 3.8% $9,741 $9,145
6.1%
$9,394
3.6%
$9,506 2.4%
Administrative Analyst II $7,341
$6,620
9.8%
$6,742
8.2%
$6,942 5.4% $9,931 $9,322
6.1%
$9,359
5.8%
$9,830 1.0%
Administrative Assistant $5,479
$5,035
8.1%
$5,099
6.9%
$5,239 4.4% $7,853 $7,383
6.0%
$7,407
5.7%
$7,790 0.8%
Associate Planner $7,588
$7,457
1.7%
$7,320
3.5%
$7,520 0.9% $10,207 $10,367
-1.6%
$10,356
-1.5%
$10,954 -7.3%
Building Inspector II $7,211
$6,211
13.9%
$6,275
13.0%
$6,319 12.4% $9,786 $9,043
7.6%
$9,066
7.4%
$9,575 2.2%
Building Official $11,966
$10,402
13.1%
$10,384
13.2%
$11,049 7.7% $15,450 $14,314
7.4%
$14,146
8.4%
$15,207 1.6%
City Clerk $11,966
$9,836
17.8%
$9,754
18.5%
$10,209 14.7% $15,450 $14,091
8.8%
$14,540
5.9%
$14,728 4.7%
City Manager $16,672
$17,419
-4.5%
$17,411
4.4%
$18,052 -8.3% $21,436 $23,794
-11.0%
$24,020
-12.1%
$25,472 -18.8%
Civil Engineer $8,849
$8,286
6.4%
$8,324
5.9%
$8,632 2.5% $11,614 $11,377
2.0%
$11,409
°
1.8/0
°
$11,550 0.6/0
Code Enforcement Officer $6,396
$6,080
4.9%
$6,146
3.9%
$6,246 2.3% $8,876 $8,781
1.1%
$8,560
3.6%
$9,122 -2.8%
Director of Community
Development $14,608
$13,169
9.8%
$12,101
17.2%
$14,867 -1.8% $18,628 $18,134
2.7%
$17,223
7.5%
$19,761 -6.1%
Director of Finance $14,608
$13,761
5.8%
$14,387
1.5%
$15,731 -7.7% $18,628 $18,901
-1.5%
$19,585
-5.1%
$20,974 -12.6%
Director of Public Works $14,608
$13,327
8.8%
$13,156
9.9%
$14,574 0.2% $18,628 $18,511
0.6%
$18,404
1.2%
$19,940 -7.0%
Director of Recreation and Parks $14,608
$13,492
7.6%
$13,481
7.7%
$14,972 -2.5% $18,628 $18,527
0.5%0
$18,804
-0.9 /o
5 0
$20,589 -10./o
Executive Assistant $6,468
$6,152
4.9%
$6,233
3.6%
$6,308 2.5% $8,957 $8,817
1.6%
$8,608
3.9%
$8,640 3.5%
Human Resources Analyst $4,744
$6,721
41.7%
$6,567
-38.4%
$6,887 -45.2% $7,033 $9,595
-36.4%
$9,319
-32.5%
$9,623 -36.8%
Human Resources and Risk
Manager $12,780
$10,487
17.9%
$10,220
20.0%
$10,693 16.3% $16,383 $14,654
10.6%
$14,477
11.6%
$15,208 7.2%
Information Technology Manager $11,966
$9,661
19.3%
$9,804
18.1%
$10,568 11.7% $15,093 $13,989
7.3%
$14,192
6.0%
$15,321 -1.5%
Office Technician II $4,772
$3,938
17.5%
$3,896
18.4%
$4,009 16.0% $7,064 $6,235
11.7%
$6,101
13.6%
$6,602 6.5%
Permit Technician $5,488
$5,025
8.4%
$5,129
6.5%
$5,192 5.4% $7,863 $7,323
6.9%
$7,198
8.5%
$7,834 0.4%
Planning Technician $4,774
$5,499
-15.2%
$5,397
-13.0%
$5,712 -19.6% $7,066 $8,196
-16.0%
$8,057
-14.0%
$8,521 -20.6%
Principal Engineer Proposed
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient Insufficient Insufficient
Data For Data For Data For
Analysis Analysis Proposed Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data or
Analysis
Insufficient Insufficient
Data For Data For
Analysis Analysis
Principal Planner $9,517
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient Insufficient Insufficient
Data For Data For Data For
Analysis Analysis $12,360 Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient
Data For
Analysis
Insufficient Insufficient
Data For Data For
Analysis Analysis
Public Works Maintenance
Superintendent $8,682
$8,056
7.2%
$7,590
12.6%
$9,273 -6.8% $11,428 $11,178
2.2%
$10,610
7.2%
$12,446 -8.9%
Public Works Maintenance Worker
II $4,615
$4,800
-4.0%
$4,736
-2.6%
$4,892 -6.0% $6,888 $7,210
-4.7%
$7,076
-2.7%
$7,866 -14.2%
Recreation Leader II $2,574
$2,205
14.3%
$2,192
14.8%
$2,285 11.2% NIA N/A
N/A
N/A
N/A
N/A N/A
Recreation Program Supervisor II $6,814
$6,789
0.4%
$6,697
1.7%
$6,945 -1.9% $9,343 $9,850
-5.4%
$9,759
440/1
$10,545 -12.9%
Senior Planner $8,498
$8,325
2.0%
$8,565
-0.8%
$8,730 -2.7% $11,223 $11,696
-4.2%
$11,559
3.0%
$12,271 -9.3%
Average: 5.5% Average: 5.9% Average: 0.8% Average: 0.5% Average: 1.3% Average: -5.3%
Attachments 3-217
Draft Final Report — Classification and Compensation Study
City of Rancho Palos Verdes
Appendix II
Market Base Salary, Benefits Detail, and Total
Compensation Findings
Koff & Associates
FfOUTOMMM
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Account Clerk
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Account Clerk II
$6,247
7/1/2014
Unknown
Unknown
2
City of Rancho Palos Verdes
Account Clerk
$4,902
10/4/2011
Unknown
Unknown
3
City of Malibu
Accounting Clerk
$4,531
7/1/2014
7/1/2015
Unknown
4
City of Cypress
Account Clerk II
$4,509
7/4/2014
7/3/2015
2%
5
City of Hermosa Beach
Account Clerk
$4,502
7/1/2014
Unknown
Unknown
6
City of San Juan Capistrano
Accounting Clerk
$4,490
7/1/2014
7/1/2015
3%
7
City of Dana Point
Account Clerk
$4,326
10/10/2014
10/1/2015
2.9-5.9%
8
City of Redondo Beach
Account Clerk
$3,542
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Lawndale
N/C
Average of Comparators
$4,593
% City of Rancho Palos Verdes Above/Below
6.3%
Median of Comparators
$4,502
% City of Rancho Palos Verdes Above/Below
8.2%
75th Percentile
$4,520
% City of Rancho Palos Verdes Above/Below
7.8%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 1 a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-219
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Accountant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Accountant
$7,457
7/1/2014
Unknown
Unknown
2
City of Rancho Palos Verdes
Accountant
$7,171
10/4/2011
Unknown
Unknown
3
City of Cypress
Accountant
$6,906
7/4/2014
7/3/2015
2%
4
City of Agoura Hills
Accountant
$6,890
7/1/2014
Unknown
Unknown
5
City of Dana Point
Accountant
$6,722
10/10/2014
10/1/2015
2.9-5.9%
6
City of San Juan Capistrano
Accountant
$6,503
7/1/2014
7/1/2015
3%
7
City of Redondo Beach
Accountant'
$5,186
7/2/2012
Unknown
Unknown
City of Calabasas
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Malibu
N/C
Average of Comparators
$6,611
% City of Rancho Palos Verdes Above/Below
7.8%
Median of Comparators
$6,806
% City of Rancho Palos Verdes Above/Below
5.1%
75th Percentile
$6,902
% City of Rancho Palos Verdes Above/Below
3.8%
Number of Matches
6
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Bachelor's degree not required.
Page 2a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-220
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Administrative Analyst II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Administrative Analyst II
$7,341
10/4/2011
Unknown
Unknown
2
City of Agoura Hills
Administrative Analyst
$7,103
7/1/2014
Unknown
Unknown
3
City of Malibu
Administrative Analyst
$6,975
7/1/2014
7/1/2015
Unknown
4
City of Dana Point
Management Analyst
$6,931
10/10/2014
10/1/2015
2.9-5.9%
5
City of Cypress
Management Analyst
$6,796
7/4/2014
7/3/2015
2%
6
City of Redondo Beach
Administrative Analyst
$6,687
7/2/2012
Unknown
Unknown
7
City of San Juan Capistrano
Management Analyst'
$6,337
7/1/2014
7/1/2015
3%
8
City of Lawndale
Administrative Analyst'
$6,196
7/1/2014
1/1/2015
3%
9
City of Hermosa Beach
Management Analyst'
$5,938
7/1/2014
Unknown
Unknown
City of Calabasas
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$6,620
% City of Rancho Palos Verdes Above/Below
9.8%
Median of Comparators
$6,742
% City of Rancho Palos Verdes Above/Below
8.2%
75th Percentile
$6,942
% City of Rancho Palos Verdes Above/Below
5.4%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Requires possession of a Bachelor's degree
Page 3a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-221
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Administrative Assistant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Hermosa Beach
Administrative Assistant
$5,863
7/1/2014
Unknown
Unknown
2
City of Rancho Palos Verdes
Administrative Assistant
$5,479
10/4/2011
Unknown
Unknown
3
City of Malibu
Administrative Assistant
$5,298
7/1/2014
7/1/2015
Unknown
4
City of Agoura Hills
Administrative Aide
$5,179
7/1/2014
Unknown
Unknown
5
City of Dana Point
Administrative Secretary
$5,099
10/10/2014
10/1/2015
2.9-5.9%
6
City of San Juan Capistrano
Administrative Specialist
$4,835
7/1/2014
7/1/2015
3%
7
City of Lawndale
Administrative Assistant II
$4,814
7/1/2014
1/1/2015
3%
8
City of Redondo Beach
Administrative Specialist
$4,160
7/2/2012
Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C'
City of Rolling Hills Estates
N/C 2
Average of Comparators
$5,035
% City of Rancho Palos Verdes Above/Below
8.1%
Median of Comparators
$5,099
% City of Rancho Palos Verdes Above/Below
6.9%
75th Percentile
$5,239
% City of Rancho Palos Verdes Above/Below
4.4%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Complex department administrative support duties are performed by Executive Assistant class, which also performs secretrarial duties for assigned management.
2 - Complex department administrative support duties are performed by Management staff and Administrative Intern.
Page 4a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-222
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Associate Planner
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Associate Planner
$8,809
7/1/2014
Unknown
Unknown
2
City of Agoura Hills
Associate Planner
$7,862
7/1/2014
Unknown
Unknown
3
City of Rancho Palos Verdes
Associate Planner
$7,588
10/4/2011
Unknown
Unknown
4
City of Lawndale
Associate Planner
$7,530
7/1/2014
1/1/2015
3%
5
City of Malibu
Associate Planner
$7,490
7/1/2014
7/1/2015
Unknown
6
City of Redondo Beach
Associate Planner
$7,462
7/2/2012
Unknown
Unknown
7
City of San Juan Capistrano
Associate Planner
$7,178
7/1/2014
7/1/2015
3%
8
City of Dana Point
Associate Planner
$7,112
10/10/2014
10/1/2015
2.9-5.9%
9
City of Hermosa Beach
Planning Associate
$7,046
7/1/2014
Unknown
Unknown
10
City of Calabasas
Associate Planner
$7,041
7/1/2014
Unknown
Unknown
11
City of Cypress
Associate Planner
$7,036
7/4/2014
7/3/2015
2%
Average of Comparators
$7,457
% City of Rancho Palos Verdes Above/Below
1.7%
Median of Comparators
$7,320
% City of Rancho Palos Verdes Above/Below
3.5%
75th Percentile
$7,520
% City of Rancho Palos Verdes Above/Below
0.9%
Number of Matches
10
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Associate Planner requires AICP certification.
Page 5a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-223
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Building Inspector II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Building Inspector II
$7,211
10/4/2011
Unknown
Unknown
2
City of San Juan Capistrano
Building and Grading Inspector 2
$6,665
7/1/2014
7/1/2015
3%
3
City of Malibu
Building Inspector 5
$6,327
7/1/2014
7/1/2015
Unknown
4
City of Dana Point
Building Inspector 3
$6,295
10/10/2014
10/1/2015
2.9-5.9%
5
City of Hermosa Beach
Building Inspector 1
$6,254
7/1/2014
Unknown
Unknown
6
City of Calabasas
Building Inspector
$6,187
7/1/2014
Unknown
Unknown
7
City of Redondo Beach
Building Inspector 6
$5,539
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Cypress
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$6,211
% City of Rancho Palos Verdes Above/Below
13.9%
Median of Comparators
$6,275
% City of Rancho Palos Verdes Above/Below
13.0%
75th Percentile
$6,319
% City of Rancho Palos Verdes Above/Below
12.4%
Number of Matches
6
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Building Inspector requires the ability to obtain ICBO certification in building inspection and combination dwelling inspection within six months of employment.
2 - Requires possession of International Code Council (ICC) Building Inspector certification.
3- Building Inspector requires possession of ICC/ICBG/IAPMO certification as a Combination Building, Building, Electrical, Plumbing or Mechanical Inspector.
4 - Must possess ICC certification in at least one inspection discipline.
5 - Must possess an ICBO or ICC Combination Inspector certification.
6 - Certifications not required.
Page 6a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.x1sm
Attachments 3-224
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Building Official
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Dana Point
Building Official
$13,050
10/10/2014
10/1/2015
2.9-5.9%
2
City of Rancho Palos Verdes
Building Official
$11,966
10/4/2011
Unknown
Unknown
3
City of Agoura Hills
Building Officials
$11,277
7/1/2014
Unknown
Unknown
4
City of Cypress
Building Official
$10,820
7/4/2014
7/3/2015
2%
5
City of San Juan Capistrano
Building and Code Enforcement Manager
$10,384
7/1/2014
7/1/2015
3%
6
City of Calabasas
Building Official 3
$9,397
7/1/2014
Unknown
Unknown
7
City of Redondo Beach
Chief Building Official 4
$9,275
7/2/2012
Unknown
Unknown
8
City of Hermosa Beach
Building and Code Enforcement Official
$8,612
7/1/2014
Unknown
Unknown
City of Lawndale
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$10,402
% City of Rancho Palos Verdes Above/Below
13.1%
Median of Comparators
$10,384
% City of Rancho Palos Verdes Above/Below
13.2%
75th Percentile
$11,049
% City of Rancho Palos Verdes Above/Below
7.7%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Building and Code Enforcement Official requires possession of ICBO certification in building inspection, plans examiner and combination dwelling inspection, electrical,
plumbing, and mechanical; code enforcement officer certification from C.A.C.E.O. and PC 832 certification are also required.
2 - Requires possession of International Code Council (ICC) Building Official certification.
3 - Must possess an ICC certification as a Certified Building Official or Building Code Official, certifications in building, electrical, plumbing, mechanical, and plans examining.
4 - Chief Building Official requires possession of a C.A.B.O. Building Official certification.
5- Requires possession of a certification from ICC as a Building Official and/or from the Council of American Building Officials.
Page 7a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-225
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
City Clerk
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
City Clerk
$11,966
10/4/2011
Unknown
Unknown
2
City of Dana Point
City Clerk
$10,696
10/10/2014
10/1/2015
2.9-5.9%
3
City of Cypress
City Clerk
$10,358
7/4/2014
7/3/2015
2%
4
City of Malibu
City Clerk 2
$10,060
7/1/2014
7/1/2015
Unknown
5
City of Agoura Hills
City Clerk
$9,754
7/1/2014
Unknown
Unknown
6
City of Redondo Beach
City Clerk
$9,746
7/2/2012
Unknown
Unknown
7
City of Calabasas
City Clerk'
$9,211
7/1/2014
Unknown
Unknown
8
City of San Juan Capistrano
City Clerk
$9,030
7/1/2014
7/1/2015
3%
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$9,836
% City of Rancho Palos Verdes Above/Below
17.8%
Median of Comparators
$9,754
% City of Rancho Palos Verdes Above/Below
18.5%
75th Percentile
$10,209
% City of Rancho Palos Verdes Above/Below
14.7%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Possession of Notary Public certification not required.
2 - Possession of a Notary Public Certification is desirable, but not required.
Page 8a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-226
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
City Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Dana Point
City Manager
$19,196
10/10/2014
10/1/2015
2.9-5.9%
2
City of Calabasas
City Manager
$18,393
7/1/2014
Unknown
Unknown
3
City of San Juan Capistrano
City Manager
$18,167
7/1/2014
7/1/2015
3%
4
City of Cypress
City Manager
$17,708
7/4/2014
7/3/2015
2%
5
City of Agoura Hills
City Manager
$17,630
7/1/2014
Unknown
Unknown
6
City of Malibu
City Manager
$17,192
7/1/2014
7/1/2015
Unknown
7
City of Redondo Beach
City Manager
$17,127
7/2/2012
Unknown
Unknown
8
City of Rolling Hills Estates
City Manager
$16,974
7/1/2014
Unknown
Unknown
9
City of Rancho Palos Verdes
City Manager
$16,672
10/4/2011
Unknown
Unknown
10
City of Hermosa Beach
City Manager
$16,521
7/1/2014
Unknown
Unknown
11
City of Lawndale
City Manager
$15,278
7/1/2014
1/1/2015
3%
Average of Comparators
$17,419
% City of Rancho Palos Verdes Above/Below
-4.5%
Median of Comparators
$17,411
% City of Rancho Palos Verdes Above/Below
-4.4%
75th Percentile
$18,052
% City of Rancho Palos Verdes Above/Below
-8.3%
Number of Matches
10
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Current City Manager is interim as of 5/19/14.
Page 9a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-227
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Civil Engineer
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Associate Engineer
$9,124
7/1/2014
7/1/2015
Unknown
2
City of Dana Point
Associate Engineer
$8,953
10/10/2014
10/1/2015
2.9-5.9%
3
City of Rancho Palos Verdes
Civil Engineer
$8,849
10/4/2011
Unknown
Unknown
4
City of Agoura Hills
Associate Civil Engineer
$8,632
7/1/2014
Unknown
Unknown
5
City of Cypress
Associate Engineer
$8,486
7/4/2014
7/3/2015
2%
6
City of San Juan Capistrano
Associate Engineer
$8,324
7/1/2014
7/1/2015
3%
7
City of Redondo Beach
Associate Civil Engineer
$8,216
7/2/2012
Unknown
Unknown
8
City of Lawndale
Associate Engineer
$7,916
7/1/2014
1/1/2015
3%
9
City of Hermosa Beach
Associate Engineer
$7,812
7/1/2014
Unknown
Unknown
10
City of Calabasas
Associate Civil Engineer
$7,112
7/1/2014
Unknown
Unknown
City of Rolling Hills Estates
N/C
Average of Comparators
$8,286
% City of Rancho Palos Verdes Above/Below
6.4%
Median of Comparators
$8,324
% City of Rancho Palos Verdes Above/Below
5.9%
75th Percentile
$8,632
% City of Rancho Palos Verdes Above/Below
2.5%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 10a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-228
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Code Enforcement Officer
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of San Juan Capistrano
Code Enforcement Officer
$6,665
7/1/2014
7/1/2015
3%
2
City of Rancho Palos Verdes
Code Enforcement Officer
$6,396
10/4/2011
Unknown
Unknown
3
City of Malibu
Code Enforcement Officer
$6,327
7/1/2014
7/1/2015
Unknown
4
City of Agoura Hills
Code Compliance Officer
$6,219
7/1/2014
Unknown
Unknown
5
City of Lawndale
Code Enforcement Officer II
$6,196
7/1/2014
1/1/2015
3%
6
City of Cypress
Code Enforcement Officer II
$6,096
7/4/2014
7/3/2015
2%
7
City of Dana Point
Code Enforcement Officer
$6,015
10/10/2014
10/1/2015
2.9-5.9%
8
City of Calabasas
Code Enforcement Officer
$5,657
7/1/2014
Unknown
Unknown
9
City of Redondo Beach
Code Enforcement Officer
$5,462
7/2/2012
Unknown
Unknown
City of Hermosa Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$6,080
% City of Rancho Palos Verdes Above/Below
4.9%
Median of Comparators
$6,146
% City of Rancho Palos Verdes Above/Below
3.9%
75th Percentile
$6,246
% City of Rancho Palos Verdes Above/Below
2.3%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 11a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-229
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Director of Community Development
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Community Development Director
$16,082
7/1/2014
Unknown
Unknown
2
City of Rolling Hills Estates
Planning Director
$15,731
7/1/2014
Unknown
Unknown
3
City of Dana Point
Director of Community Development
$14,867
10/10/2014
10/1/2015
2.9-5.9%
4
City of Rancho Palos Verdes
Director of Community Development
$14,608
10/4/2011
Unknown
Unknown
5
City of Malibu
Planning Director
$13,481
7/1/2014
7/1/2015
Unknown
6
City of San Juan Capistrano
Community Development Director
$12,101
7/1/2014
7/1/2015
3%
7
City of Agoura Hills
Director of Community Development
$11,879
7/1/2014
Unknown
Unknown
8
City of Redondo Beach
Community Development Director
$11,699
7/2/2012
Unknown
Unknown
9
City of Lawndale
Director of Community Development
$11,353
7/1/2014
1/1/2015
3%
10
City of Hermosa Beach
Community Development Director
$11,331
7/1/2014
Unknown
Unknown
City of Cypress
N/C 1
Average of Comparators
$13,169
% City of Rancho Palos Verdes Above/Below
9.8%
Median of Comparators
$12,101
% City of Rancho Palos Verdes Above/Below
17.2%
75th Percentile
$14,867
% City of Rancho Palos Verdes Above/Below
-1.8%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Community Development Director is responsible for planning, Economic Development, Building & Safety, Code Enforcement, Engineering, Public Works Maintenance,
Storm Water Quality & Solid Waste.
Page 12a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-230
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Director of Finance
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Dana Point
Assistant City Manager/Director of Administrative Services
$16,295
10/10/2014
10/1/2015
2.9-5.9%
2
City of Calabasas
Chief Financial Officer
$16,082
7/1/2014
Unknown
Unknown
3
City of Rolling Hills Estates
Administrative Services Director 2
$15,731
7/1/2014
Unknown
Unknown
4
City of Malibu
Assistant City Manager
$15,222
7/1/2014
7/1/2015
Unknown
5
City of Rancho Palos Verdes
Director of Finance
$14,608
10/4/2011
Unknown
Unknown
6
City of San Juan Capistrano
Chief Financial Officer
$14,387
7/1/2014
7/1/2015
3%
7
City of Agoura Hills
Director of Finance
$11,748
7/1/2014
Unknown
Unknown
8
City of Redondo Beach
Finance Director
$11,699
7/2/2012
Unknown
Unknown
9
City of Lawndale
Director of Finance/City Treasurer
$11,353
7/1/2014
1/1/2015
3%
10
City of Hermosa Beach
Finance Director
$11,331
7/1/2014
Unknown
Unknown
City of Cypress
N/C'
Average of Comparators
$13,761
% City of Rancho Palos Verdes Above/Below
5.8%
Median of Comparators
$14,387
% City of Rancho Palos Verdes Above/Below
1.5%
75th Percentile
$15,731
% City of Rancho Palos Verdes Above/Below
-7.7%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Finance and Administrative Services Director is responsible for financial reporting, accounting, budgeting, business licensing, purchasing, information systems,
and human resources/personnel services.
2 - Administrative Services Director oversees information technology, risk management, and facilities maintenance.
3 - Responsibilities include Finance, Accounting, Purchasing, Human Resources, Risk Management, Media and Information Technology.
Page 13a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-231
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Director of Public Works
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Public Works Director/City Engineer 2
$16,082
7/1/2014
Unknown
Unknown
2
City of Dana Point
Director of Public Works & Engineering
$14,793
10/10/2014
10/1/2015
2.9-5.9%
3
City of Rancho Palos Verdes
Director of Public Works
$14,608
10/4/2011
Unknown
Unknown
4
City of Malibu
Public Works Director/City Engineer
$14,501
7/1/2014
7/1/2015
Unknown
5
City of San Juan Capistrano
Public Works and Utilities Director
$14,387
7/1/2014
7/1/2015
3%
6
City of Hermosa Beach
Public Works Director 2
$11,925
7/1/2014
Unknown
Unknown
7
City of Agoura Hills
Director of Public Works
$11,879
7/1/2014
Unknown
Unknown
8
City of Redondo Beach
Public Works Director
$11,699
7/2/2012
Unknown
Unknown
9
City of Lawndale
Director of Public Works 2
$11,353
7/1/2014
1/1/2015
3%
City of Cypress
N/C'
City of Rolling Hills Estates
N/C s
Average of Comparators
$13,327
% City of Rancho Palos Verdes Above/Below
8.8%
Median of Comparators
$13,156
% City of Rancho Palos Verdes Above/Below
9.9%
75th Percentile
$14,574
% City of Rancho Palos Verdes Above/Below
0.2%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Community Development Director is responsible for planning, Economic Development, Building & Safety, Code Enforcement, Engineering, Public Works Maintenance,
Storm Water Quality & Solid Waste.
2 - Requires registration as a Professional Engineer.
3 - The Community Services Director is responsible for recreation service and the City's maintenance program for facilities and properties.
Page 14a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-232
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Director of Recreation and Parks
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Cypress
Recreation and Community Services Director
$15,690
7/4/2014
7/3/2015
2%
2
City of Calabasas
Community Services Director
$15,150
7/1/2014
Unknown
Unknown
3
City of Dana Point
Director of Community Services & Parks
$14,793
10/10/2014
10/1/2015
2.9-5.9%
4
City of Rancho Palos Verdes
Director of Recreation and Parks
$14,608
10/4/2011
Unknown
Unknown
5
City of Malibu
Parks & Recreation Director
$13,481
7/1/2014
7/1/2015
Unknown
6
City of San Juan Capistrano
Community Services Director
$12,101
7/1/2014
7/1/2015
3%
7
City of Agoura Hills
Director of Community Services
$11,879
7/1/2014
Unknown
Unknown
8
City of Lawndale
Director of Community Services
$11,353
7/1/2014
1/1/2015
3%
City of Hermosa Beach
N/C
City of Redondo Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$13,492
% City of Rancho Palos Verdes Above/Below
7.6%
Median of Comparators
$13,481
% City of Rancho Palos Verdes Above/Below
7.7%
75th Percentile
$14,972
% City of Rancho Palos Verdes Above/Below
-2.5%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - The Community Services Director is responsible for recreation service and the City's maintenance program for facilities and properties.
Page 15a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-233
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Executive Assistant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Executive Assistant
$7,440
7/1/2014
7/1/2015
Unknown
2
City of Calabasas
Executive Assistant III
$6,503
7/1/2014
Unknown
Unknown
3
City of Rancho Palos Verdes
Executive Assistant
$6,468
10/4/2011
Unknown
Unknown
4
City of Dana Point
Executive Secretary
$6,308
10/10/2014
10/1/2015
2.9-5.9%
5
City of Hermosa Beach
Secretary to the City Manager
$6,287
7/1/2014
Unknown
Unknown
6
City of Agoura Hills
Executive Assistant
$6,233
7/1/2014
Unknown
Unknown
7
City of San Juan Capistrano
Executive Assistant
$5,891
7/1/2014
7/1/2015
3%
8
City of Cypress
Executive Assistant
$5,667
7/4/2014
7/3/2015
2%
9
City of Lawndale
Executive Assistant
$5,586
7/1/2014
1/1/2015
3%
10
City of Redondo Beach
Executive Assistant
$5,452
7/2/2012
Unknown
Unknown
City of Rolling Hills Estates
N/C
Average of Comparators
$6,152
% City of Rancho Palos Verdes Above/Below
4.9%
Median of Comparators
$6,233
% City of Rancho Palos Verdes Above/Below
3.6%
75th Percentile
$6,308
% City of Rancho Palos Verdes Above/Below
2.5%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 16a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-234
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Human Resources Analyst
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Human Resources Analyst
$9,044
7/1/2014
Unknown
Unknown
2
City of Dana Point
Personnel Analyst
$6,931
10/10/2014
10/1/2015
2.9-5.9%
3
City of Redondo Beach
Human Resources Analyst / Human Resources Technician 2,3
$6,872
7/2/2012
Unknown
Unknown
4
City of Cypress
Human Resources Analyst
$6,796
7/4/2014
7/3/2015
2%
5
City of San Juan Capistrano
Management Analyst
$6,337
7/1/2014
7/1/2015
3%
6
City of Hermosa Beach
Personnel Assistant 1
$6,096
7/1/2014
Unknown
Unknown
7
City of Calabasas
Human Resources Specialist
$5,887
7/1/2014
Unknown
Unknown
8
City of Malibu
Human Resources Analyst
$5,807
7/1/2014
7/1/2015
Unknown
9
City of Rancho Palos Verdes
Human Resources Analyst
$4,744
10/4/2011
Unknown
Unknown
City of Agoura Hills
N/C
City of Lawndale
N/C
Average of Comparators
$6,721
% City of Rancho Palos Verdes Above/Below
-41.7%
Median of Comparators
$6,567
% City of Rancho Palos Verdes Above/Below
-38.4%
75th Percentile
$6,887
% City of Rancho Palos Verdes Above/Below
-45.2%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Personnel Assistant does not require possession of a degree.
2 -City of Rancho Palos Verdes' class is bracketed by two or more comparators.
3 - Human Resources Analyst provides functional supervision and training to lower level staff.
Page 17a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-235
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Human Resources and Risk Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Human Resources and Risk Manager
$12,780
10/4/2011
Unknown
Unknown
2
City of Redondo Beach
Human Resources Director / Risk Manager 2
$11,699
7/2/2012
Unknown
Unknown
3
City of Cypress
Human Resources Manager
$10,358
7/4/2014
7/3/2015
2%
4
City of San Juan Capistrano
Human Resources Manager'
$10,082
7/1/2014
7/1/2015
3%
5
City of Lawndale
Assistant to the City Manager/Human Resources Director
$9,807
7/1/2014
1/1/2015
3%
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$10,487
% City of Rancho Palos Verdes Above/Below
17.9%
Median of Comparators
$10,220
% City of Rancho Palos Verdes Above/Below
20.0%
75th Percentile
$10,693
% City of Rancho Palos Verdes Above/Below
16.3%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Administrative Services Director is responsible for risk management function; Human Resources Manager is responsible for worker's comp and safety.
2 -City of Rancho Palos Verdes' class is bracketed by two or more comparators.
Page 18a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-236
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Information Technology Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Information Technology Manager
$11,966
10/4/2011
Unknown
Unknown
2
City of Cypress
Information Systems Manager
$10,820
7/4/2014
7/3/2015
2%
3
City of Calabasas
Information Systems Manager
$10,484
7/1/2014
Unknown
Unknown
4
City of Malibu
Information Systems Administrator
$9,124
7/1/2014
7/1/2015
Unknown
5
City of Redondo Beach
Information Technology Operations Supervisor
$8,216
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$9,661
% City of Rancho Palos Verdes Above/Below
19.3%
Median of Comparators
$9,804
% City of Rancho Palos Verdes Above/Below
18.1%
75th Percentile
$10,568
% City of Rancho Palos Verdes Above/Below
11.7%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 19a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-237
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Office Technician II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Office Technician II
$4,772
10/4/2011
Unknown
Unknown
2
City of Dana Point
Secretary
$4,587
10/10/2014
10/1/2015
2.9-5.9%
3
City of Hermosa Beach
Office Assistant
$4,037
7/1/2014
Unknown
Unknown
4
City of Malibu
Office Assistant
$3,981
7/1/2014
7/1/2015
Unknown
5
City of Cypress
Office Assistant II
$3,896
7/4/2014
7/3/2015
2%
6
City of Calabasas
Office Assistant
$3,838
7/1/2014
Unknown
Unknown
7
City of San Juan Capistrano
Office Assistant
$3,685
7/1/2014
7/1/2015
3%
8
City of Redondo Beach
Office Specialist II
$3,542
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$3,938
% City of Rancho Palos Verdes Above/Below
17.5%
Median of Comparators
$3,896
% City of Rancho Palos Verdes Above/Below
18.4%
75th Percentile
$4,009
% City of Rancho Palos Verdes Above/Below
16.0%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 20a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-238
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Permit Technician
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of San Juan Capistrano
Permit Technician
$5,891
7/1/2014
7/1/2015
3%
2
City of Rancho Palos Verdes
Permit Technician
$5,488
10/4/2011
Unknown
Unknown
3
City of Malibu
Permit Services Technician
$5,205
7/1/2014
7/1/2015
Unknown
4
City of Agoura Hills
Building Permit Technician
$5,179
7/1/2014
Unknown
Unknown
5
City of Dana Point
Permit Technician
$5,129
10/10/2014
10/1/2015
2.9-5.9%
6
City of Lawndale
Building Permit Specialist
$4,814
7/1/2014
1/1/2015
3%
7
City of Hermosa Beach
Building and Planning Technician
$4,515
7/1/2014
Unknown
Unknown
8
City of Cypress
Building Services Technician
$4,442
7/4/2014
7/3/2015
2%
City of Calabasas
N/C
City of Redondo Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$5,025
% City of Rancho Palos Verdes Above/Below
8.4%
Median of Comparators
$5,129
% City of Rancho Palos Verdes Above/Below
6.5%
75th Percentile
$5,192
% City of Rancho Palos Verdes Above/Below
5.4%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 21 a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-239
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Planning Technician
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Planning Technician
$6,026
7/1/2014
7/1/2015
Unknown
2
City of San Juan Capistrano
Planning Technician
$5,607
7/1/2014
7/1/2015
3%
3
City of Redondo Beach
Planning Technician
$5,186
7/2/2012
Unknown
Unknown
4
City of Agoura Hills
Planning Technician
$5,179
7/1/2014
Unknown
Unknown
5
City of Rancho Palos Verdes
Planning Technician
$4,774
10/4/2011
Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$5,499
% City of Rancho Palos Verdes Above/Below
-15.2%
Median of Comparators
$5,397
% City of Rancho Palos Verdes Above/Below
-13.0%
75th Percentile
$5,712
% City of Rancho Palos Verdes Above/Below
-19.6%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 22a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-240
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Principal Engineer
Top Next
Next
Monthly Effective Salary
Percentage
Rank
Comparator Agency
Class Title
Salary Date Increase
Increase
1
City of Rancho Palos Verdes
Principal Engineer
Proposed 10/4/2011 Unknown
Unknown
2
City of Dana Point
Principal Engineer
$11,230 10/10/2014 10/1/2015
2.9-5.9%
3
City of Redondo Beach
Principal Civil Engineer
$9,834 7/2/2012 Unknown
Unknown
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Cypress
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
Median of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
75th Percentile
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
Number of Matches
2
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 23a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-241
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Principal Planner
Top Next
Next
Monthly Effective Salary
Percentage
Rank
Comparator Agency
Class Title
Salary Date Increase
Increase
1
City of Rolling Hills Estates
Principal Planner
$10,132 7/1/2014 Unknown
Unknown
2
City of Rancho Palos Verdes
Principal Planner
$9,517 10/4/2011 Unknown
Unknown
3
City of Malibu
Principal Planner
$9,124 7/1/2014 7/1/2015
Unknown
4
City of Agoura Hills
Principal Planner
$8,763 7/1/2014 Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Redondo Beach
N/C
City of San Juan Capistrano
N/C
Average of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
Median of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
75th Percentile
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
Number of Matches
3
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 24a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-242
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Public Works Maintenance Superintendent
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Public Works Superintendent 2
$10,266
7/1/2014
7/1/2015
Unknown
2
City of Cypress
Public Works Superintendent 2
$9,652
7/4/2014
7/3/2015
2%
3
City of Rolling Hills Estates
Maintenance Supervisor 2
$9,147
7/1/2014
Unknown
Unknown
4
City of Rancho Palos Verdes
Public Works Maintenance Superintendent
$8,682
10/4/2011
Unknown
Unknown
5
City of Redondo Beach
Public Works Superintendent
$7,997
7/2/2012
Unknown
Unknown
6
City of Lawndale
Maintenance Supervisor 2
$7,182
7/1/2014
1/1/2015
3%
7
City of Hermosa Beach
Public Works Superintendent 2
$7,046
7/1/2014
Unknown
Unknown
8
City of Agoura Hills
Parks & Landscape Superintendent'
$6,813
7/1/2014
Unknown
Unknown
9
City of San Juan Capistrano
Public Works Supervisor 2
$6,345
7/1/2014
7/1/2015
3%
City of Calabasas
N/C
City of Dana Point
N/C
Average of Comparators
$8,056
% City of Rancho Palos Verdes Above/Below
7.2%
Median of Comparators
$7,590
% City of Rancho Palos Verdes Above/Below
12.6%
75th Percentile
$9,273
% City of Rancho Palos Verdes Above/Below
-6.8%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - Requires possession of a California Qualified Pesticide Applicator Certificate and/or a Pesticide Advisor's License, NPSI (National Playground Safety Inspector)
certification and a backflow certification.
2 - Bachelor's degree not required.
Page 25a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-243
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Maintenance Worker II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Maintenance Worker II
$5,840
7/1/2014
Unknown
Unknown
2
City of Malibu
Public Works Maintenance Worker / Parks Maintenance Worker
$5,298
7/1/2014
7/1/2015
Unknown
3
City of Cypress
Maintenance Worker
$4,756
7/4/2014
7/3/2015
2%
Public Works Maintenance Technician / Facility Maintenance
4
City of Calabasas
Technician II'
$4,756
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Public Works Specialist II
$4,717
7/1/2014
7/1/2015
3%
6
City of Rancho Palos Verdes
Maintenance Worker II
$4,615
10/4/2011
Unknown
Unknown
7
City of Lawndale
Maintenance Worker II
$4,599
7/1/2014
1/1/2015
3%
8
City of Hermosa Beach
Maintenance II
$4,502
7/1/2014
Unknown
Unknown
9
City of Redondo Beach
Maintenance Worker II
$3,932
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Dana Point
N/C
Average of Comparators
$4,800
% City of Rancho Palos Verdes Above/Below
-4.0%
Median of Comparators
$4,736
% City of Rancho Palos Verdes Above/Below
-2.6%
75th Percentile
$4,892
% City of Rancho Palos Verdes Above/Below
-6.0%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
1 - City of Rancho Palos Verdes' class is bracketed by two or more comparators.
Page 26a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-244
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Recreation Leader II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Recreation Leader II
$2,574
10/4/2011
Unknown
Unknown
2
City of Agoura Hills
Recreation Leader II
$2,488
7/1/2014
Unknown
Unknown
3
City of Lawndale
Recreation Leader II
$2,217
7/1/2014
1/1/2015
3%
4
City of Dana Point
Recreation Leader
$2,167
10/10/2014
10/1/2015
2.9-5.9%
5
City of Cypress
Recreation Leader III
$1,950
7/4/2014
7/3/2015
2%
City of Calabasas
N/C
City of Hermosa Beach
N/C
City of Malibu
N/C
City of Redondo Beach
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$2,205
% City of Rancho Palos Verdes Above/Below
14.3%
Median of Comparators
$2,192
% City of Rancho Palos Verdes Above/Below
14.8%
75th Percentile
$2,285
% City of Rancho Palos Verdes Above/Below
11.2%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 27a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-245
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Recreation Program Supervisor II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Recreation Supervisor
$7,440
7/1/2014
7/1/2015
Unknown
2
City of Calabasas
Facility Supervisor
$6,972
7/1/2014
Unknown
Unknown
3
City of Agoura Hills
Recreation Supervisor
$6,917
7/1/2014
Unknown
Unknown
4
City of Rancho Palos Verdes
Recreation Program Supervisor II
$6,814
10/4/2011
Unknown
Unknown
5
City of Cypress
Recreation Supervisor
$6,697
7/4/2014
7/3/2015
2%
6
City of Dana Point
Recreation Supervisor II
$6,623
10/10/2014
10/1/2015
2.9-5.9%
7
City of Redondo Beach
Recreation Supervisor
$6,471
7/2/2012
Unknown
Unknown
8
City of Hermosa Beach
Senior Recreation Supervisor
$6,400
7/1/2014
Unknown
Unknown
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$6,789
% City of Rancho Palos Verdes Above/Below
0.4%
Median of Comparators
$6,697
% City of Rancho Palos Verdes Above/Below
1.7%
75th Percentile
$6,945
% City of Rancho Palos Verdes Above/Below
-1.9%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 28a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-246
Volume II Appendix II a.
City of Rancho Palos Verdes
Top Monthly Salary Data
December 2014
Senior Planner
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Dana Point
Senior Planner
$8,817
10/10/2014
10/1/2015
2.9-5.9%
2
City of San Juan Capistrano
Senior Planner
$8,736
7/1/2014
7/1/2015
3%
3
City of Malibu
Senior Planner
$8,728
7/1/2014
7/1/2015
Unknown
4
City of Agoura Hills
Senior Planner
$8,707
7/1/2014
Unknown
Unknown
5
City of Rancho Palos Verdes
Senior Planner
$8,498
10/4/2011
Unknown
Unknown
6
City of Calabasas
Senior Planner
$8,422
7/1/2014
Unknown
Unknown
7
City of Hermosa Beach
Senior Planner
$8,102
7/1/2014
Unknown
Unknown
8
City of Redondo Beach
Senior Planner
$7,808
7/2/2012
Unknown
Unknown
9
City of Cypress
Senior Planner
$7,280
7/4/2014
7/3/2015
2%
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$8,325
% City of Rancho Palos Verdes Above/Below
2.0%
Median of Comparators
$8,565
% City of Rancho Palos Verdes Above/Below
-0.8%
75th Percentile
$8,730
% City of Rancho Palos Verdes Above/Below
-2.7%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 29a of 29
RPV Volume II Appendix II a. Top Monthly Salary 0121 15.xlsm
Attachments 3-247
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Account Clerk
Agency
City of Agoura
City of
City of Dana
city of
City of
City of
City of Rolling
City o -an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
CaniltranCL__
Accounting
Accounting
Class Title
Account Clerk
N/C
N/C
Account Clerk II
Account Clerk
Account Clerk
N/C
Clerk
Account Clerk
Account Clerk II
Clerk
Top Monthly Salary
$4,902
$4,509
$4,326
$4,502
$4,531
$3,542
$6,247
$4,490
Employee Retirement
PERS'
$316
$130
$295
$248
Enhanced PERS Formula
$138
$214
$138
$108
$191
EPMC
12 Month Highest Salary
$61
$58
$61
$61
$48
$84
Social Security
$220
Other
Insurance
Cafeteria
$1,737
$975
$1,000
$1,177
$1,872
Health
$1,346
$1,558
$1,033
Dental
$50
$205
$166
$110
Vision
$24
$30
EAP
$2
$10
$3
Life
$17
$10
$26
$17
$9
$22
$11
LTD
$25
$20
$30
$14
$49
$21
STDISDI
$8
$30
$81
Other
Leave
Vacation
$283
$260
$333
$242
$261
$204
$336
$285
Holidays
$245
$208
$166
$190
$192
$163
$312
$233
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
$108
$20
Other
Longevity
Benefit Cost
$2,307
N/C
N/C
$2,039
$1,902
$2,119
N/C
$2,865
$2,180
$2,168
$2,523
Total Monthly Comp.
$7,209
N/C
N/C
$6,548
$6,228
$6,621
N/C
$7,396
$5,722
$8,415
$7,013
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 1 b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-248
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Accountant
Agency
City of Agoura
City of
City of Dana
city U
of
of
CitCity y o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
point
Hermosa
BE
Lawn
City of Malibu
Redondo
Beach
Hills Estates
Juan
CanLSjr2nQ__
Class Title
Accountant
Accountant
N/C
Accountant
Accountant
N/C
N/C
N/C
Accountant
Accountant
Accountant
Top Monthly Salary
$7,171
$6,890
$6,906
$6,722
$5,186
$7,457
$6,503
Employee Retirement
PERS'
$483
$363
Enhanced PERS Formula
$210
$211
$333
$158
$227
EPMC
12 Month Highest Salary
$93
$91
$70
$101
Social Security
$322
Other
Insurance
Cafeteria
$1,737
$975
$1,000
$1,177
$1,872
Health
$1,222
$1,033
Dental
$160
$50
$110
Vision
$59
$30
EAP
$2
$3
Life
$25
$25
$10
$9
$27
$16
LTD
$36
$22
$30
$59
$31
STD/SDI
$60
$117
Other
Leave
Vacation
$414
$265
$398
$517
$299
$402
$413
Holidays
$359
$318
$319
$259
$239
$373
$338
Administrative
$133
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$20
Other
Longevity
Benefit Cost
$2,570
$2,625
N/C
$2,572
$2,199
N/C
N/C
N/C
$2,640
$2,361
$2,806
Total Monthly Comp.
$9,741
$9,515
N/C
$9,478
$8,921
N/C
N/C
N/C
$7,826
$9,818
$9,309
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 2b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-249
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Administrative Analyst II
Agency
City of Agoura
City of
City of Dana
U
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
CaaL%trancL--
Administrative
Management
Management
Management
Administrative
Administrative
Administrative
Management
Class Title
Administrative Analyst II
Analyst
N/C
Analyst
Analyst
Analyst
Analyst
Analyst
Analyst
N/C
Analyst
Top Monthly Salary
$7,341
$7,103
$6,796
$6,931
$5,938
$6,196
$6,975
$6,687
$6,337
Employee Retirement
PERS'
$476
$453
$468
Enhanced PERS Formula
$217
$207
$343
$189
$213
$204
EPMC
12 Month Highest Salary
$92
$94
$80
$94
$90
Social Security
$415
Other
Insurance
Cafeteria
$1,737
$975
$1,000
$1,080
$1,244
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$2
$10
$2
$3
Life
$26
$26
$10
$17
$12
$27
$18
$16
LTD
$37
$23
$30
$39
$45
$22
$30
STDISDI
$62
$10
$47
$114
Other
Leave
Vacation
$424
$273
$392
$533
$320
$475
$402
$604
$402
Holidays
$367
$328
$314
$267
$251
$286
$295
$309
$329
Administrative
$137
$195
Auto Allowance
$60
Uniform Allowance
Deferred Compensation
$152
$108
$20
Other
Longevity
Benefit Cost
$2,590
$2,657
N/C
$2,548
$2,236
$2,279
$2,090
$3,409
$3,355
N/C
$3,038
Total Monthly Comp.
$9,931
$9,760
N/C
$9,344
$9,167
$8,217
$8,286
$10,384
$10,042
N/C
$9,375
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 3b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-250
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Administrative Assistant
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Class Title
Administrative Assistant
Aide
N/C
N/C
Secretary
Assistant
Assistant II
Assistant
Specialist
N/C
Specialist
Top Monthly Salary
$5,479
$5,179
$5,099
$5,863
$4,814
$5,298
$4,160
$4,835
Employee Retirement
PERS'
$153
$344
$291
Enhanced PERS Formula
$158
$252
$147
$162
$127
EPMC
12 Month Highest Salary
$69
$79
$72
$56
Social Security
$258
Other
Insurance
Cafeteria
$1,737
$1,000
$1,080
$1,177
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$205
$166
Vision
$59
$24
EAP
$10
$2
$3
Life
$19
$19
$17
$12
$20
$9
$12
LTD
$27
$17
$39
$35
$16
$23
STDISDI
$45
$10
$35
$87
Other
Leave
Vacation
$316
$199
$392
$316
$369
$306
$240
$307
Holidays
$274
$239
$196
$248
$222
$224
$192
$251
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$108
$20
Other
Longevity
Benefit Cost
$2,374
$2,269
N/C
N/C
$2,063
$2,270
$1,868
$3,036
$2,353
N/C
$2,572
Total Monthly Comp.
$7,853
$7,448
N/C
N/C
$7,162
$8,133
$6,682
$8,334
$6,513
N/C
$7,407
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 4b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-251
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Associate Planner
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
CaniltranCL__
Associate
Associate
Associate
Associate
Planning
Associate
Associate
Associate
Associate
Associate
Class Title
Associate Planner
Planner
Planner
Planner
Planner
Associate
Planner
Planner
Planner
Planner
Planner
Top Monthly Salary
$7,588
$7,862
$7,041
$7,036
$7,112
$7,046
$7,530
$7,490
$7,462
$8,809
$7,178
Employee Retirement
PERS'
$493
$493
$213
$487
$522
Enhanced PERS Formula
$240
$215
$215
$352
$230
$228
$228
$269
EPMC
12 Month Highest Salary
$95
$96
$95
$101
$101
$119
Social Security
$463
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,080
$1,244
$1,872
Health
$1,222
$1,346
$1,558
$1,033
Dental
$160
$50
$205
$166
$110
Vision
$59
$24
$30
EAP
$4
$2
$10
$2
$3
Life
$26
$28
$8
$10
$20
$12
$29
$18
$30
$18
LTD
$38
$25
$176
$31
$47
$54
$23
$70
$34
STDISDI
$68
$176
$12
$50
$129
Other
Leave
Vacation
$438
$302
$460
$406
$547
$379
$578
$432
$674
$474
$456
Holidays
$379
$363
$339
$325
$274
$298
$348
$317
$344
$440
$373
Administrative
$151
$203
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$141
$108
$20
Other
Longevity
Benefit Cost
$2,619
$2,771
$3,736
$2,601
$2,482
$2,413
$2,304
$3,524
$3,597
$2,778
$2,901
Total Monthly Comp.
$10,207
$10,633
$10,777
$9,637
$9,594
$9,459
$9,834
$11,013
$11,059
$11,587
$10,079
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 5b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-252
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Building Inspector II
Agency
City of Agoura
City of Dana
City of
City of
City of
City of
City of San Juan
City of Rancho Palos Verdes
Hills
City of Calabasas
City of Cypress
Point
Hermosa
Lawndale
City of Malibu
Redondo
Rolling Hills
Capistrano
Beach
Beach
Estates
Building
Building
Building
Building
Building and
Class Title
Building Inspector II
N/C
Building Inspector
N/C
Inspector
Inspector
N/C
Inspector
Inspector
N/C
Grading Inspector
Top Monthly Salary
$7,211
$6,187
$6,295
$6,254
$6,327
$5,539
$6,665
Employee Retirement
PERS'
$433
$189
$411
$388
Enhanced PERS Formula
$189
$312
$193
$169
EPMC
12 Month Highest Salary
$85
$84
$85
$75
Social Security
$343
Other
Insurance
Cafeteria
$1,737
$1,725
$1,000
$1,177
$1,872
Health
$1,346
$1,558
Dental
$205
$166
Vision
$24
EAP
$4
$10
$3
Life
$25
$7
$26
$24
$9
$17
LTD
$36
$155
$41
$20
$31
STD/SDI
$155
$11
$42
$120
Other
Leave
Vacation
$416
$405
$484
$337
$365
$320
$423
Holidays
$361
$297
$242
$265
$268
$256
$346
Administrative
Auto Allowance
Uniform Allowance
$30
Deferred Compensation
$124
$108
$20
Other
Longevity
Benefit Cost
$2,575
N/C
$3,492
N/C
$2,312
$2,326
N/C
$3,265
$2,739
N/C
$2,859
Total Monthly Comp. 71
$9,786
N/C
$9,679
N/C
$8,607
$8,580
N/C
$9,592
$8,278
N/C
$9,524
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 6b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-253
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Building Official
Agency
City of Agoura
City of
City of Dana
City of Hermosa
City of
city o
City of Rolling
City of San
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Beach
Lawndale
City of Malibu
Redondo
Reach
Hills Estates
Juan
Cauis�
Building & Code
Build & Code
Enforcement
Chief Building
Enforcement
Class Title
Building Official
Building Official
Building Official
Building Official
Building Official
Official
N/C
N/C
Official
N/C
Manager
Top Monthly Salary
$11,966
$11,277
$9,397
$10,820
$13,050
$8,612
$9,275
$10,384
Employee Retirement
PERS 1
$658
$757
$649
Enhanced PERS Formula
$344
$287
$330
$646
$283
EPMC
12 Month Highest Salary
$146
$176
$116
$125
Social Security
$575
Other
Insurance
Cafeteria
$1,737
$1,725
$1,866
$1,000
$1,232
$1,872
Health
$1,222
$1,346
Dental
$160
$50
$205
Vision
$59
EAP
$4
$2
$10
$3
Life
$42
$41
$10
$10
$25
$18
$26
LTD
$60
$36
$235
$47
$57
$49
STD/SDI
$98
$235
$15
$187
Other
Leave
Vacation
$690
$434
$614
$624
$1,004
$464
$571
$659
Holidays
$598
$520
$452
$499
$502
$364
$428
$539
Administrative
$357
$488
$289
$392
$320
Auto Allowance
$200
$100
$400
$60
Uniform Allowance
$30
Deferred Compensation
$282
$188
$20
Other
Longevity
Benefit Cost
$3,484
$3,884
$4,696
$4,433
$3,728
$2,602
N/C
N/C
$4,277
N/C
$3,762
Total Monthly Comp.
$15,450
$15,161
$14,093
$15,253
$16,778
$11,214
N/C
N/C
$13,552
N/C
$14,146
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 7b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-254
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
City Clerk
Agency
City of Agoura
City of
City of Dana
or
City of
City of
City of Rolling
n y of San
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Ca aistrano
Class Title
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
N/C
N/C
City Clerk
City Clerk
N/C
City Clerk
Top Monthly Salary
$11,966
$9,754
$9,211
$10,358
$10,696
$10,060
$9,746
$9,030
Employee Retirement
PERS'
$645
$725
$654
$682
Enhanced PERS Formula
$297
$281
$316
$529
$307
$297
EPMC
12 Month Highest Salary
$140
$144
$136
$132
Social Security
$604
Other
Insurance
Cafeteria
$1,737
$1,725
$1,866
$1,000
$1,232
$1,872
Health
$1,222
$1,558
Dental
$160
$50
$166
Vision
$59
$24
EAP
$4
$2
$3
Life
$42
$35
$10
$10
$19
$18
$50
LTD
$60
$31
$230
$45
$31
$42
STD/SDI
$85
$230
$67
$163
Other
Leave
Vacation
$690
$375
$602
$598
$823
$580
$600
$799
Holidays
$598
$450
$443
$478
$411
$426
$450
$469
Administrative
$357
$422.05
$283
$411
$261
$581
$347
Auto Allowance
$300
$400
$375
Uniform Allowance
Deferred Compensation
$244
$184
$321
$250
Other
Longevity
Benefit Cost
$3,484
$3,381
$4,638
$4,530
$4,040
N/C
N/C
$4,479
$4,974
N/C
$3,742
Total Monthly Comp.
$15,450
$13,135
$13,849
$14,888
$14,736
N/C
N/C
$14,540
$14,720
N/C
$12,771
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 8b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-255
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
City Manager
Agency
City of Agoura
City of
City of Dana
of
City of
City of
City of Rolling
n y of San
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
----CaUL
Juan
Class Title
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
Top Monthly Salary
$16,672
$17,630
$18,393
$17,708
$19,196
$16,521
$15,278
$17,192
$17,127
$16,974
$18,167
Employee Retirement
PERS'
$1,288
$1,240
$1,156
$1,117
$1,199
Enhanced PERS Formula
$538
$561
$540
$950
$466
$524
$522
$518
EPMC
$81
12 Month Highest Salary
$239
$259
$223
$232
$231
$229
Social Security
$605
Other
Insurance
Cafeteria
$1,737
$1,725
$1,666
$1,000
$1,180
$1,232
$1,872
Health
$1,222
$927
$1,558
$1,033
Dental
$160
$50
$205
$166
$110
Vision
$59
$24
$30
EAP
$4
$2
$10
$2
$3
Life
$51
$63
$20
$42
$95
$24
$64
$18
$30
$96
LTD
$83
$56
$460
$77
$109
$110
$53
$134
$85
STD/SDI
$153
$460
$28
$115
$327
Other
Leave
Vacation
$962
$678
$1,203
$1,362
$1,477
$1,096
$1,172
$992
$1,054
$914
$1,607
Holidays
$834
$814
$884
$817
$738
$699
$705
$727
$790
$849
$943
Administrative
$497
$763
$637
$738
$794
$446
$1,021
$699
Auto Allowance
$600
$400
$500
$400
$450
$450
$125
$400
$375
$450
Uniform Allowance
Deferred Compensation
$441
$368
$1,458
$1,344
$667
$646
$250
$833
Other
Longevity
Benefit Cost
$4,764
$5,347
$8,108
$7,895
$6,956
$6,540
$4,431
$6,670
$7,051
$3,847
$6,913
Total Monthly Comp.
$21,436
$22,977
$26,501
$25,603
$26,153
$23,061
$19,709
$23,862
$24,178
$20,821
$25,079
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 9b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-256
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Civil Engineer
Agency
City of Agoura
City of
City of Dana
o
City of
City o
City of Rolling
n y o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Reach
Hills Estates
Juan
Associate Civil
Associate Civil
Associate
Associate
Associate
Associate
Associate
Associate Civil
Associate
Class Title
Civil Engineer
Engineer
Engineer
Engineer
Engineer
Engineer
Engineer
Engineer
Engineer
N/C
Engineer
Top Monthly Salary
$8,849
$8,632
$7,112
$8,486
$8,953
$7,812
$7,916
$9,124
$8,216
$8,324
Employee Retirement
PERS'
$498
$594
$593
$575
Enhanced PERS Formula
$263
$217
$259
$443
$241
$278
$251
EPMC
12 Month Highest Salary
$115
$121
$105
$123
$111
Social Security
$509
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,080
$1,244
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$4
$2
$10
$2
$3
Life
$31
$31
$8
$10
$22
$12
$35
$18
$21
LTD
$44
$28
$178
$37
$52
$57
$28
$39
STDISDI
$75
$178
$13
$61
$150
Other
Leave
Vacation
$511
$332
$465
$490
$689
$421
$607
$526
$743
$528
Holidays
$442
$398
$342
$392
$344
$331
$365
$386
$379
$432
Administrative
$166
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$142
$108
$20
Other
Longevity
Benefit Cost
$2,765
$2,886
$3,756
$2,923
$2,597
$2,505
$2,366
$3,888
$3,833
N/C
$3,062
Total Monthly Comp.
$11,614
$11,518
$10,868
$11,409
$11,550
$10,317
$10,282
$13,012
$12,049
N/C
$11,386
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 10b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-257
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Code Enforcement Officer
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
City of Cypress
Hermosa
City of Malibu
Redondo
Juan
Hills
Calabasas
Point
Beach
Lawndale
Beach
Hills Estates
Caniltrano___
Code
Code
Code
Code
Code
Code
Code
Code
Compliance
Enforcement
Enforcement
Enforcement
Enforcement
Enforcement
Enforcement
Enforcement
Class Title
Code Enforcement Officer
Officer
Officer
Officer II
Officer
N/C
Officer II
Officer
Officer
N/C
Officer
Top Monthly Salary
$6,396
$6,219
$5,657
$6,096
$6,015
$6,196
$6,327
$5,462
$6,665
Employee Retirement
PERS'
$396
$427
$180
$411
$382
Enhanced PERS Formula
$190
$173
$186
$298
$189
$193
$167
EPMC
12 Month Highest Salary
$82
$81
$85
$74
Social Security
$339
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,080
$1,232
$1,872
Health
$1,222
$1,558
Dental
$160
$50
$166
Vision
$59
$24
EAP
$4
$2
$2
$3
Life
$22
$22
$6
$10
$12
$24
$18
$17
LTD
$32
$20
$141
$27
$45
$20
$31
STD/SDI
$54
$141
$42
$120
Other
Leave
Vacation
$369
$239
$370
$352
$463
$475
$365
$336
$423
Holidays
$320
$287
$272
$281
$231
$286
$268
$252
$346
Administrative
$231
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$113
$108
$20
Other
Longevity
Benefit Cost
$2,480
$2,405
$3,341
$2,392
$2,253
N/C
$2,090
$3,265
$3,034
N/C
$2,829
Total Monthly Comp.
$8,876
$8,624
$8,998
$8,488
$8,268
N/C
$8,286
$9,592
$8,496
N/C
$9,494
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 11b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-258
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Director Community Development
Agency
City
Citof Agoura
City of
City of Dana
U
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beac
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Car)L%tranD---
Director of
Community
Director of
Community
Director of
Community
Community
Director of Community
Community
Development
Community
Development
Community
Planning
Development
Planning
Development
Class Title
Development
Development
Director
N/C
Development
Director
Development
Director
Director
Director
Director
Top Monthly Salary
$14,608
$11,879
$16,082
$14,867
$11,331
$11,353
$13,481
$11,699
$15,731
$12,101
Employee Retirement
PERS'
$1,126
$793
$876
$819
Enhanced PERS Formula
$362
$491
$736
$346
$411
$357
$480
EPMC
$56
12 Month Highest Salary
$201
$153
$182
$158
$212
Social Security
$605
Other
Insurance
Cafeteria
$1,737
$1,725
$1,000
$1,180
$1,232
$1,872
Health
$1,222
$700
$1,558
$1,033
Dental
$160
$205
$166
$110
Vision
$59
$21
$24
$30
EAP
$4
$10
$2
$3
Life
$51
$43
$17
$65
$24
$26
$18
$30
$65
LTD
$73
$38
$402
$75
$82
$42
$124
$57
STD/SDI
$103
$402
$19
$90
$218
Other
Leave
Vacation
$843
$457
$1,052
$1,144
$752
$871
$778
$720
$847
$1,070
Holidays
$730
$548
$773
$572
$479
$524
$570
$540
$787
$628
Administrative
$435
$514
$557
$396
$545
$350
$697
$424
$465
Auto Allowance
$150
$200
$250
$400
$450
$125
$375
$350
$225
Uniform Allowance
Deferred Compensation
$297
$322
$446
$667
$646
$250
Other
Longevity
Benefit Cost
$4,020
$4,004
$7,119
N/C
$4,894
$4,990
$3,801
$5,323
$5,524
$4,427
$4,601
Total Monthly Comp.
$18,628
$15,883
$23,201
N/C
$19,761
$16,321
$15,154
$18,804
$17,223
$20,158
$16,702
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 12b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-259
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Director of Finance
Agency
City of Agoura
City of
City of Dana
City o
City of
city o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Reach
Hills Estates
Juan
Assistant
Director of
Administrative
Director of
Chief Financial
CM/Director of
Finance/City
Assistant City
Services
Chief Financial
Class Title
Director of Finance
Finance
Officer
N/C
Admin Services
Finance Director
Treasurer
Manager
Finance Director
Director
Officer
Top Monthly Salary
$14,608
$11,748
$16,082
$16,295
$11,331
$11,353
$15,222
$11,699
$15,731
$14,387
Employee Retirement
PERS'
$1,126
$793
$989
$819
Enhanced PERS Formula
$358
$491
$807
$346
$464
$357
$480
EPMC
$56
12 Month Highest Salary
$220
$153
$206
$158
$212
Social Security
$605
Other
Insurance
Cafeteria
$1,737
$1,725
$1,000
$1,180
$1,232
$1,872
Health
$1,222
$700
$1,558
$1,033
Dental
$160
$205
$166
$110
Vision
$59
$21
$24
$30
EAP
$4
$10
$2
$3
Life
$51
$42
$17
$65
$24
$28
$18
$30
$77
LTD
$73
$38
$402
$75
$82
$47
$124
$68
STD/SDI
$102
$402
$19
$102
$259
Other
Leave
Vacation
$843
$452
$1,052
$1,253
$752
$871
$878
$720
$847
$1,273
Holidays
$730
$542
$773
$627
$479
$524
$644
$540
$787
$747
Administrative
$435
$508
$557
$627
$545
$395
$697
$424
$553
Auto Allowance
$150
$200
$250
$450
$450
$125
$375
$350
$350
Uniform Allowance
Deferred Compensation
$294
$322
$489
$667
$646
$250
Other
Longevity
Benefit Cost
$4,020
$3,977
$7,119
N/C
$5,472
$4,990
$3,801
$5,752
$5,524
$4,427
$5,198
Total Monthly Comp.
$18,628
$15,725
$23,201
N/C
$21,767
$16,321
$15,154
$20,974
$17,223
$20,158
$19,585
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 13b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-260
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Director of Public Works
Agency
City of Agoura
City of
City of Dana
city of
City of
City of
City of Rolling
City o -an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Public Works
Director of
Public Works
Director of
Director/City
Public Works &
Public Works
Director of
Director/City
Public Works
Public Works &
Class Title
Director of Public Works
Public Works
Engineer
N/C
Engineering
Director
Public Works
Engineer
Director
N/C
Utilities Director
Top Monthly Salary
$14,608
$11,879
$16,082
$14,793
$11,925
$11,353
$14,501
$11,699
$14,387
Employee Retirement
PERS'
$1,126
$835
$943
$819
Enhanced PERS Formula
$362
$491
$732
$346
$442
$357
EPMC
$58
12 Month Highest Salary
$200
$161
$196
$158
Social Security
$605
Other
Insurance
Cafeteria
$1,737
$1,725
$1,000
$1,180
$1,232
$1,872
Health
$1,222
$700
$1,558
Dental
$160
$205
$166
Vision
$59
$21
$24
EAP
$4
$10
$2
$3
Life
$51
$43
$17
$69
$24
$28
$18
$77
LTD
$73
$38
$402
$79
$82
$45
$68
STD/SDI
$103
$402
$20
$97
$259
Other
Leave
Vacation
$843
$457
$1,052
$1,138
$791
$871
$837
$720
$1,273
Holidays
$730
$548
$773
$569
$505
$524
$614
$540
$747
Administrative
$435
$514
$557
$569
$573
$376
$697
$553
Auto Allowance
$150
$200
$250
$450
$450
$125
$375
$350
Uniform Allowance
Deferred Compensation
$297
$322
$444
$667
$646
$250
Other
Longevity
Benefit Cost
$4,020
$4,004
$7,119
N/C
$5,102
$5,144
$3,801
$5,575
$5,524
N/C
$5,198
Total Monthly Comp.
$18,628
$15,883
$23,201
N/C
$19,895
$17,069
$15,154
$20,076
$17,223
N/C
$19,585
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 14b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-261
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Director Recreation and Parks
Agency
City of Agoura
City of
Uty o
City of
City o
City o
i o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
City of Dana Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Reach
Rolling Hills
Fqfatpq
Juan
Ca
Director of
Community
Recreation and
Director of
Director of
Parks &
Community
Director of Recreation and
Community
Services
Community
Community
Community
Recreation
Services
Class Title
Parks
Services
Director
Services Director
Services & Parks
N/C
Services
Director
N/C
N/C
Director
Top Monthly Salary
$14,608
$11,879
$15,150
$15,690
$14,793
$11,353
$13,481
$12,101
Employee Retirement
PERS
$1,061
$1,098
$876
Enhanced PERS Formula
$362
$462
$479
$732
$346
$411
EPMC
12 Month Highest Salary
$212
$200
$182
Social Security
Other
Insurance
Cafeteria
$1,737
$1,725
$1,666
$1,000
$1,180
$1,872
Health
$1,222
$1,558
Dental
$160
$50
$166
Vision
$59
$24
EAP
$4
$2
$2
Life
$51
$43
$16
$38
$24
$26
$65
LTD
$73
$38
$379
$68
$82
$42
$57
STD/SDI
$103
$379
$90
$218
Other
Leave
Vacation
$843
$457
$991
$905
$1,138
$871
$778
$1,070
Holidays
$730
$548
$728
$724
$569
$524
$570
$628
Administrative
$435
$514
$524
$569
$350
$465
Auto Allowance
$150
$200
$250
$400
$400
$125
Uniform Allowance
Deferred Compensation
$297
$303
$444
$646
$250
$225
Other
Longevity
Benefit Cost
$4,020
$4,004
$6,821
$5,643
$5,052
N/C
$3,801
$5,323
N/C
N/C
$4,601
Total Monthly Comp. -71
$18,628
$15,883
$21,971
$21,333
$19,845
N/C
$15,154
$18,804
N/C
N/C
$16,702
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 15b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-262
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Executive Assistant
Agency
City of Agoura
City of
City of Dana
City of Hermosa
City of
city of
City of Rolling
City SM -an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Beach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Ca oiStrano
Executive
Executive
Executive
Executive
Secretary to the
Executive
Executive
Executive
Executive
Class Title
Executive Assistant
Assistant
Assistant III
Assistant
Secretary
City Manager
Assistant
Assistant
Assistant
N/C
Assistant
Top Monthly Salary
$6,468
$6,233
$6,503
$5,667
$6,308
$6,287
$5,586
$7,440
$5,452
$5,891
Employee Retirement
PERS'
$455
$397
$484
$382
Enhanced PERS Formula
$190
$198
$173
$312
$170
$227
$166
EPMC
12 Month Highest Salary
$77
$85
$85
$100
$74
Social Security
$338
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,080
$1,232
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$4
$2
$10
$2
$3
Life
$23
$22
$7
$10
$18
$12
$29
$18
$15
LTD
$32
$20
$163
$25
$41
$40
$23
$28
STD/SDI
$54
$163
$11
$50
$106
Other
Leave
Vacation
$373
$240
$425
$327
$485
$339
$429
$429
$336
$374
Holidays
$323
$288
$313
$262
$243
$266
$258
$315
$252
$306
Administrative
$231
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$130
$108
$20
Other
Longevity
Benefit Cost
$2,489
$2,407
$3,582
$2,297
$2,125
$2,321
$1,992
$3,512
$3,030
N/C
$2,720
Total Monthly Comp. 71
$8,957
$8,640
$10,085
$7,964
$8,433
$8,608
$7,578
$10,952
$8,482
N/C
$8,611
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 16b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xIsm
Attachments 3-263
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Human Resources Analyst
Agency
City of Agoura
City of
City of Dana
n y of
of
City of
city o
City of Rolling
urty o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
point
Hermosa
Beach
Lawn
City of Malibu
Redondo
- Beach
Hills Estates
Juan
Human
Human
Human
Human
Resources
Resources
Personnel
Personnel
Resources
HR Analyst / HR
Resources
Management
Class Title
Human Resources Analyst
N/C
Specialist
Analyst
Analyst
Assistant
N/C
Analyst
Technician
Analyst
Analyst
Top Monthly Salary
$4,744
$5,887
$6,796
$6,931
$6,096
$5,807
$6,872
$9,044
$6,337
Employee Retirement
PERS'
$412
$476
$377
$481
Enhanced PERS Formula
$180
$207
$343
$177
$210
$276
EPMC
12 Month Highest Salary
$92
$94
$82
$78
$93
$122
Social Security
$426
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,232
$1,872
Health
$1,346
$1,558
$1,033
Dental
$50
$205
$166
$110
Vision
$24
$30
EAP
$4
$2
$10
$3
Life
$17
$6
$10
$18
$22
$18
$30
$16
LTD
$24
$147
$30
$40
$18
$71
$30
STD/SDI
$147
$10
$39
$114
Other
Leave
Vacation
$274
$385
$392
$533
$328
$335
$423
$487
$402
Holidays
$237
$283
$314
$267
$258
$246
$317
$452
$329
Administrative
$291
$209
$195
Auto Allowance
$60
Uniform Allowance
Deferred Compensation
$118
$108
$20
Other
Longevity
Benefit Cost
$2,288
N/C
$3,407
$2,548
$2,236
$2,298
N/C
$3,149
$3,493
$2,820
$3,038
Total Monthly Comp.
$7,033
N/C
$9,294
$9,344
$9,167
$8,394
N/C
$8,956
$10,365
$11,864
$9,375
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 17b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-264
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Human Resources Risk Manager
Agency
City of Agoura
City of
City of Dana
city o
y o
City of Rolling
n y o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
point
Hermosa
Beach
City of Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Cani!;trang__
Assistant to the
Human
Human Resources and Risk
Human Resources
CM/Human
HR Director/
Resources
Class Title
Manager
N/C
N/C
Manager
N/C
N/C
Resources Director
N/C
Risk Manager
N/C
Manager
Top Monthly Salary
$12,780
$10,358
$9,807
$11,699
$10,082
Employee Retirement
PERS 1
$725
$819
Enhanced PERS Formula
$316
$299
$357
EPMC
12 Month Highest Salary
$140
$158
Social Security
$725
Other
Insurance
Cafeteria
$1,737
$1,866
$1,080
$1,232
$1,872
Health
Dental
$50
Vision
EAP
$2
$2
$3
Life
$44
$10
$12
$18
$55
LTD
$64
$45
$71
$47
STD/SDI
$181
Other
Leave
Vacation
$737
$598
$752
$720
$892
Holidays
$639
$478
$453
$540
$523
Administrative
$381
$420
$495
$388
Auto Allowance
$100
$225
Uniform Allowance
Deferred Compensation
Other
Longevity
Benefit Cost
$3,603
N/C
N/C
$4,330
N/C
N/C
$3,089
N/C
$5,067
N/C
$4,184
Total Monthly Comp.
$16,383
N/C
N/C
$14,688
N/C
N/C
$12,896
N/C
$16,766
N/C
$14,266
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 18b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-265
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Information Technology Manager
Agency
City of Agoura
City of Dana
City o
City of
City of
y o
City of Rolling
city o an
City of Rancho Palos Verdes
Hills
City of Calabasas
City of Cypress
point
Hermosa Beach
La
City of Malibu
Redondo Beach
Hills Estates
Juan
Information Technology
Information Systems
Information Systems
Information Systems
IT Operations
Class Title
Manager
N/C
Manager
Manager
N/C
N/C
N/C
Administrator
Supervisor
N/C
N/C
Top Monthly Salary
$11,966
$10,484
$10,820
$9,124
$8,216
Employee Retirement
PERS'
$734
$757
$593
$575
Enhanced PERS Formula
$320
$330
$278
$251
EPMC
12 Month Highest Salary
$146
$123
$111
Social Security
$509
Other
Insurance
Cafeteria
$1,737
$1,725
$1,866
$1,244
Health
$1,558
Dental
$50
$166
Vision
$24
EAP
$4
$2
$3
Life
$42
$11
$10
$35
$18
LTD
$60
$262
$47
$28
STD/SDI
$262
$61
Other
Leave
Vacation
$690
$685
$624
$526
$743
Holidays
$598
$504
$499
$386
$379
Administrative
$323
$118
Auto Allowance
$100
Uniform Allowance
Deferred Compensation
$210
$108
Other
Longevity
Benefit Cost
$3,127
N/C
$5,040
$4,433
N/C
N/C
N/C
$4,006
$3,833
N/C
N/C
Total Monthly Comp.
$15,093
N/C
$15,524
$15,253
N/C
N/C
N/C
$13,130
$12,049
N/C
N/C
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 19b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-266
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Office Technician II
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Office Assistant
Office Specialist
Class Title
Office Technician II
N/C
Office Assistant
II
Secretary
Office Assistant
N/C
Office Assistant
II
N/C
Office Assistant
Top Monthly Salary
$4,772
$3,838
$3,896
$4,587
$4,037
$3,981
$3,542
$3,685
Employee Retirement
PERS'
$269
$273
$138
$259
$248
Enhanced PERS Formula
$117
$119
$227
$121
$108
EPMC
12 Month Highest Salary
$53
$62
$54
$54
$48
Social Security
$220
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,000
$1,177
$1,872
Health
$1,346
$1,558
Dental
$50
$205
$166
Vision
$24
EAP
$4
$2
$10
$3
Life
$17
$4
$10
$26
$15
$9
$9
LTD
$24
$96
$17
$27
$12
$17
STDISDI
$96
$7
$27
$66
Other
Leave
Vacation
$275
$251
$225
$353
$217
$230
$204
$234
Holidays
$239
$185
$180
$176
$171
$168
$163
$191
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
$77
$108
$20
Other
Longevity
Benefit Cost
$2,292
N/C
$2,823
$1,903
$1,956
$2,064
N/C
$2,742
$2,180
N/C
$2,410
Total Monthly Comp.
$7,064
N/C
$6,661
$5,799
$6,543
$6,101
N/C
$6,723
$5,722
N/C
$6,095
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 20b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-267
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Permit Technician
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Building
Building &
Building Permit
Services
Permit
Planning
Building Permit
Permit Services
Permit
Class Title
Permit Technician
Technician
N/C
Technician
Technician
Technician
Specialist
Technician
N/C
N/C
Technician
Top Monthly Salary
$5,488
$5,179
$4,442
$5,129
$4,515
$4,814
$5,205
$5,891
Employee Retirement
PERS
$311
$154
$338
Enhanced PERS Formula
$158
$135
$254
$147
$159
EPMC
12 Month Highest Salary
$60
$69
$61
$70
Social Security
Other
Insurance
Cafeteria
$1,737
$975
$1,000
$1,080
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$2
$10
$2
Life
$19
$19
$10
$26
$12
$20
$15
LTD
$27
$17
$19
$30
$35
$16
$28
STD/SDI
$45
$8
$35
$106
Other
Leave
Vacation
$317
$199
$256
$395
$243
$369
$300
$374
Holidays
$274
$239
$205
$197
$191
$222
$220
$306
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$108
$20
Other
Longevity
Benefit Cost
$2,375
$2,269
N/C
$2,025
$2,069
$2,120
$1,868
$3,015
N/C
N/C
$2,720
Total Monthly Comp.
$7,863
$7,448
N/C
$6,467
$7,198
$6,635
$6,682
$8,219
N/C
N/C
$8,611
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 21b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-268
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Planning Technician
Agency
City of Agoura
City of
City of Dana
o
City of
City o
City of Rolling
n y o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Hills Estates
Juan
Planning
Planning
Planning
Planning
Class Title
Planning Technician
Technician
N/C
N/C
N/C
N/C
N/C
Technician
Technician
N/C
Technician
Top Monthly Salary
$4,774
$5,179
$6,026
$5,186
$5,607
Employee Retirement
PERS'
$392
$363
Enhanced PERS Formula
$158
$184
$158
EPMC
12 Month Highest Salary
$81
$70
Social Security
$322
Other
Insurance
Cafeteria
$1,737
$1,177
$1,872
Health
$1,222
$1,558
Dental
$160
$166
Vision
$59
$24
EAP
$3
Life
$17
$19
$23
$9
$14
LTD
$24
$17
$19
$26
STDISDI
$45
$40
$101
Other
Leave
Vacation
$275
$199
$348
$299
$356
Holidays
$239
$239
$255
$239
$291
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
$152
$108
$20
Other
Longevity
Benefit Cost
$2,292
$2,269
N/C
N/C
N/C
N/C
N/C
$3,198
$2,640
N/C
$2,680
Total Monthly Comp.
$7,066
$7,448
N/C
N/C
N/C
N/C
N/C
$9,223
$7,826
N/C
$8,287
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 22b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-269
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Principal Engineer
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
CaniltranCL__
Principal
Principal Civil
Class Title
Principal Engineer
N/C
N/C
N/C
Engineer
N/C
N/C
N/C
Engineer
N/C
N/C
Top Monthly Salary
Proposed
$11,230
$9,834
Employee Retirement
PERS 1
$688
Enhanced PERS Formula
$556
$300
EPMC
12 Month Highest Salary
$152
$133
Social Security
$610
Other
Insurance
Cafeteria
$1,000
$1,244
Health
Dental
Vision
EAP
$3
Life
$18
LTD
STDISDI
Other
Leave
Vacation
$864
$889
Holidays
$432
$454
Administrative
Auto Allowance
Uniform Allowance
Deferred Compensation
Other
Longevity
Benefit Cost
N/A
N/C
N/C
N/C
$3,003
N/C
N/C
N/C
$4,339
N/C
N/C
Total Monthly Comp.
N/A
N/C
N/C
N/C
$14,233
N/C
N/C
N/C
$14,173
N/C
N/C
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 23b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-270
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Principal Planner
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Principal
Principal
Principal
Class Title
Principal Planner
Planner
N/C
N/C
N/C
N/C
N/C
Planner
N/C
Planner
N/C
Top Monthly Salary
$9,517
$8,763
$9,124
$10,132
Employee Retirement
PERS
$593
Enhanced PERS Formula
$267
$278
$309
EPMC
12 Month Highest Salary
$123
$137
Social Security
Other
Insurance
Cafeteria
$1,737
Health
$1,222
$1,558
$1,033
Dental
$160
$166
$110
Vision
$59
$24
$30
EAP
Life
$33
$32
$35
$30
LTD
$48
$28
$28
$80
STD/SDI
$76
$61
Other
Leave
Vacation
$549
$337
$526
$546
Holidays
$476
$404
$386
$507
Administrative
$379
$118
$234
Auto Allowance
$200
Uniform Allowance
Deferred Compensation
$219
$108
Other
Longevity
Benefit Cost
$2,843
$3,384
NIC
NIC
N/C
N/C
N/C
$4,006
N/C
$3,015
N/C
Total Monthly Comp.
$12,360
$12,147
N/C
N/C
N/C
N/C
N/C
$13,130
N/C
$13,147
N/C
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 24b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-271
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Public Works Maintenance Superintendent
Agency
City of
City of Dana
n y o
City of
City o
City of Rolling
Gity o an
City of Rancho Palos Verdes
City of Agoura Hills
Calabasas
City of Cypress
point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Can strano
Public Works Maintenance
Parks & Landscape
Public Works
Maintenance
Public Works
Maintenance
Public Works
Class Title
Superintendent
Superintendent
N/C
PW Supt
N/C
Superintendent
Supervisor
Superintendent
PW Supt
Supervisor
Supervisor
Top Monthly Salary
$8,682
$6,813
$9,652
$7,046
$7,182
$10,266
$7,997
$9,147
$6,345
Employee Retirement
PERS'
$676
$667
$560
Enhanced PERS Formula
$208
$294
$219
$313
$244
$279
EPMC
12 Month Highest Salary
$130
$95
$139
$108
$123
Social Security
$496
Other
Insurance
Cafeteria
$1,737
$1,866
$1,080
$1,244
$1,872
Health
$1,222
$1,346
$1,558
$1,033
Dental
$160
$50
$205
$166
$110
Vision
$59
$24
$30
EAP
$2
$10
$2
$3
Life
$30
$25
$10
$20
$12
$39
$18
$30
$16
LTD
$43
$22
$42
$47
$52
$32
$72
$30
STD/SDI
$59
$12
$69
$114
Other
Leave
Vacation
$501
$262
$557
$379
$551
$592
$723
$493
$403
Holidays
$434
$314
$445
$298
$331
$434
$369
$457
$329
Administrative
$131
$211
Auto Allowance
$100
Uniform Allowance
Deferred Compensation
$152
$108
$20
Other
Longevity
Benefit Cost
$2,746
$2,614
N/C
$4,173
N/C
$2,413
$2,248
$4,142
$3,764
$2,839
$2,784
Total Monthly Comp.
$11,428
$9,427
N/C
$13,825
N/C
$9,459
$9,430
$14,407
$11,761
$11,986
$9,129
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 25b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-272
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Public Works Maintenance Worker II
Agency
City of Agoura
City of
City of Dana
City o
City of
city o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
City of Calabasas
Cypress
Point
Hermosa
Beach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
CanL%tranD__
Public Works Maintenance
PW Maint Tech /
Maintenance
Maintenance
Maintenance
PW Maint Worker/
Maintenance
Maintenance
Public Works
Class Title
Worker II
N/C
Facility Maint Tech II
Worker
N/C
II
Worker II
Parks Maint Worker
Worker II
Worker II
Specialist II
Top Monthly Salary
$4,615
$4,756
$4,756
$4,502
$4,599
$5,298
$3,932
$5,840
$4,717
Employee Retirement
PERS'
$333
$333
$344
$275
Enhanced PERS Formula
$145
$145
$140
$162
$120
$178
EPMC
12 Month Highest Salary
$64
$61
$72
$53
$79
Social Security
$244
Other
Insurance
Cafeteria
$1,737
$1,725
$975
$1,080
$1,244
$1,872
Health
$1,346
$1,558
$1,033
Dental
$50
$205
$166
$110
Vision
$24
$30
EAP
$4
$2
$10
$2
$3
Life
$16
$5
$10
$26
$12
$20
$9
$21
$12
LTD
$23
$119
$21
$30
$33
$16
$46
$22
STD/SDI
$119
$8
$35
$85
Other
Leave
Vacation
$266
$311
$274
$242
$353
$306
$257
$314
$299
Holidays
$231
$229
$220
$190
$212
$224
$181
$292
$245
Administrative
Auto Allowance
Uniform Allowance
$40
$30
Deferred Compensation
$95
$108
$20
Other
Longevity
Benefit Cost
$2,273
N/C
$3,084
$2,094
N/C
$2,159
$1,833
$3,036
$2,387
$2,104
$2,585
Total Monthly Comp.
$6,888
N/C
$7,840
$6,850
N/C
$6,661
$6,432
$8,334
$6,319
$7,943
$7,302
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 26b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-273
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Recreation Program Supervisor II
Agency
City of Agoura
City of
City of Dana
City of Hermosa
City of
City o
City of Rolling
city o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Beach
Lawndale
City of Malibu
Redondo
BeachCanigtrann
Hills Estates
Juan
Recreation Program
Recreation
Facility
Recreation
Recreation
Senior Recreation
Recreation
Recreation
Class Title
Supervisor II
Supervisor
Supervisor
Supervisor
Supervisor II
Supervisor
N/C
Supervisor
Supervisor
N/C
N/C
Top Monthly Salary
$6,814
$6,917
$6,972
$6,697
$6,623
$6,400
$7,440
$6,471
Employee Retirement
PERS'
$488
$469
$199
$484
$453
Enhanced PERS Formula
$211
$213
$204
$328
$227
$197
EPMC
12 Month Highest Salary
$90
$89
$86
$100
$87
Social Security
$401
Other
Insurance
Cafeteria
$1,737
$1,725
$1,866
$1,000
$1,244
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$4
$2
$10
$3
Life
$24
$25
$8
$10
$18
$29
$18
LTD
$34
$22
$174
$29
$42
$23
STD/SDI
$60
$174
$11
$50
Other
Leave
Vacation
$393
$266
$456
$386
$509
$345
$429
$585
Holidays
$341
$319
$335
$309
$255
$271
$315
$299
Administrative
$188
Auto Allowance
$100
Uniform Allowance
Deferred Compensation
$152
$139
$108
Other
Longevity
Benefit Cost
$2,529
$2,496
$3,904
$3,517
$2,380
$2,335
N/C
$3,512
$3,288
N/C
N/C
Total Monthly Comp.
$9,343
$9,413
$10,876
$10,214
$9,003
$8,735
N/C
$10,952
$9,759
N/C
N/C
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 27b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-274
Volume II Appendix II b.
City of Rancho Palos Verdes
Benefits Detail
December 2014
Senior Planner
Agency
City of Agoura
City of
City of Dana
city o
City of
City o
City of Rolling
City o an
City of Rancho Palos Verdes
Hills
Calabasas
City of Cypress
Point
Hermosa
Reach
Lawndale
City of Malibu
Redondo
Beach
Hills Estates
Juan
Caniltrano___
Class Title
Senior Planner
Senior Planner
Senior Planner
Senior Planner
Senior Planner
Senior Planner
N/C
Senior Planner
Senior Planner
N/C
Senior Planner
Top Monthly Salary
$8,498
$8,707
$8,422
$7,280
$8,817
$8,102
$8,728
$7,808
$8,736
Employee Retirement
PERS'
$590
$510
$567
$547
Enhanced PERS Formula
$266
$257
$222
$436
$266
$238
EPMC
12 Month Highest Salary
$98
$119
$109
$118
$105
Social Security
$484
Other
Insurance
Cafeteria
$1,737
$1,725
$1,866
$1,000
$1,244
$1,872
Health
$1,222
$1,346
$1,558
Dental
$160
$50
$205
$166
Vision
$59
$24
EAP
$4
$2
$10
$3
Life
$30
$31
$9
$10
$23
$34
$18
$22
LTD
$42
$28
$211
$32
$53
$27
$41
STD/SDI
$76
$211
$14
$58
$157
Other
Leave
Vacation
$490
$335
$551
$420
$678
$436
$504
$706
$554
Holidays
$425
$402
$405
$336
$339
$343
$369
$360
$454
Administrative
$167
$227
$269
Auto Allowance
$100
$60
Uniform Allowance
Deferred Compensation
$152
$168
$108
$20
Other
Longevity
Benefit Cost
$2,725
$2,897
$4,356
$3,646
$2,573
$2,540
N/C
$3,799
$3,705
N/C
$3,449
Total Monthly Comp.
$11,223
$11,604
$12,778
$10,926
$11,390
$10,642
N/C
$12,527
$11,513
N/C
$12,185
Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding.
1- City of Redondo Beach Employee pays equal to 5.08% of reportable compensation towards the employer contribution.
Page 28b of 28
1/29/2015 RPV Volume II Appendix II b. Benefits Detail 0121 15.xlsm
Attachments 3-275
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Account Clerk
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Account Clerk II
$8,415
7/1/2014
Unknown
Unknown
2
City of Malibu
Accounting Clerk
$7,396
7/1/2014
7/1/2015
Unknown
3
City of Rancho Palos Verdes
Account Clerk
$7,209
10/4/2011
Unknown
Unknown
4
City of San Juan Capistrano
Accounting Clerk
$7,013
7/1/2014
7/1/2015
3%
5
City of Hermosa Beach
Account Clerk
$6,621
7/1/2014
Unknown
Unknown
6
City of Cypress
Account Clerk II
$6,548
7/4/2014
7/3/2015
2%
7
City of Dana Point
Account Clerk
$6,228
10/10/2014
10/1/2015
2.9-5.9%
8
City of Redondo Beach
Account Clerk
$5,722
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Lawndale
N/C
Average of Comparators
$ 6,849
% City of Rancho Palos Verdes Above/Below
5.0%
Median of Comparators
$6,621
% City of Rancho Palos Verdes Above/Below
8.2%
75th Percentile
$7,205
% City of Rancho Palos Verdes Above/Below
0.1%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 1 a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-276
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Accountant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Accountant
$9,818
7/1/2014
Unknown
Unknown
2
City of Rancho Palos Verdes
Accountant
$9,741
10/4/2011
Unknown
Unknown
3
City of Agoura Hills
Accountant
$9,515
7/1/2014
Unknown
Unknown
4
City of Cypress
Accountant
$9,478
7/4/2014
7/3/2015
2%
5
City of San Juan Capistrano
Accountant
$9,309
7/1/2014
7/1/2015
3%
6
City of Dana Point
Accountant
$8,921
10/10/2014
10/1/2015
2.9-5.9%
7
City of Redondo Beach
Accountant
$7,826
7/2/2012
Unknown
Unknown
City of Calabasas
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Malibu
N/C
Average of Comparators
$ 9,145
% City of Rancho Palos Verdes Above/Below
6.1%
Median of Comparators
$9,394
% City of Rancho Palos Verdes Above/Below
3.6%
75th Percentile
$9,506
% City of Rancho Palos Verdes Above/Below
2.4%
Number of Matches
6
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 2a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-277
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Administrative Analyst II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Administrative Analyst
$10,384
7/1/2014
7/1/2015
Unknown
2
City of Redondo Beach
Administrative Analyst
$10,042
7/2/2012
Unknown
Unknown
3
City of Rancho Palos Verdes
Administrative Analyst II
$9,931
10/4/2011
Unknown
Unknown
4
City of Agoura Hills
Administrative Analyst
$9,760
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Management Analyst
$9,375
7/1/2014
7/1/2015
3%
6
City of Cypress
Management Analyst
$9,344
7/4/2014
7/3/2015
2%
7
City of Dana Point
Management Analyst
$9,167
10/10/2014
10/1/2015
2.9-5.9%
8
City of Lawndale
Administrative Analyst
$8,286
7/1/2014
1/1/2015
3%
9
City of Hermosa Beach
Management Analyst
$8,217
7/1/2014
Unknown
Unknown
City of Calabasas
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 9,322
% City of Rancho Palos Verdes Above/Below
6.1%
Median of Comparators
$9,359
% City of Rancho Palos Verdes Above/Below
5.8%
75th Percentile
$9,830
% City of Rancho Palos Verdes Above/Below
1.0%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 3a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-278
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Administrative Assistant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Administrative Assistant
$8,334
7/1/2014
7/1/2015
Unknown
2
City of Hermosa Beach
Administrative Assistant
$8,133
7/1/2014
Unknown
Unknown
3
City of Rancho Palos Verdes
Administrative Assistant
$7,853
10/4/2011
Unknown
Unknown
4
City of Agoura Hills
Administrative Aide
$7,448
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Administrative Specialist
$7,407
7/1/2014
7/1/2015
3%
6
City of Dana Point
Administrative Secretary
$7,162
10/10/2014
10/1/2015
2.9-5.9%
7
City of Lawndale
Administrative Assistant II
$6,682
7/1/2014
1/1/2015
3%
8
City of Redondo Beach
Administrative Specialist
$6,513
7/2/2012
Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 7,383
% City of Rancho Palos Verdes Above/Below
6.0%
Median of Comparators
$7,407
% City of Rancho Palos Verdes Above/Below
5.7%
75th Percentile
$7,790
% City of Rancho Palos Verdes Above/Below
0.8%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 4a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-279
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Associate Planner
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Associate Planner
$11,587
7/1/2014
Unknown
Unknown
2
City of Redondo Beach
Associate Planner
$11,059
7/2/2012
Unknown
Unknown
3
City of Malibu
Associate Planner
$11,013
7/1/2014
7/1/2015
Unknown
4
City of Calabasas
Associate Planner
$10,777
7/1/2014
Unknown
Unknown
5
City of Agoura Hills
Associate Planner
$10,633
7/1/2014
Unknown
Unknown
6
City of Rancho Palos Verdes
Associate Planner
$10,207
10/4/2011
Unknown
Unknown
7
City of San Juan Capistrano
Associate Planner
$10,079
7/1/2014
7/1/2015
3%
8
City of Lawndale
Associate Planner
$9,834
7/1/2014
1/1/2015
3%
9
City of Cypress
Associate Planner
$9,637
7/4/2014
7/3/2015
2%
10
City of Dana Point
Associate Planner
$9,594
10/10/2014
10/1/2015
2.9-5.9%
11
City of Hermosa Beach
Planning Associate
$9,459
7/1/2014
Unknown
Unknown
Average of Comparators
$ 10,367
% City of Rancho Palos Verdes Above/Below
-1.6%
Median of Comparators
$10,356
% City of Rancho Palos Verdes Above/Below
-1.5%
75th Percentile
$10,954
% City of Rancho Palos Verdes Above/Below
-7.3%
Number of Matches
10
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 5a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-280
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Building Inspector II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Building Inspector II
$9,786
10/4/2011
Unknown
Unknown
2
City of Calabasas
Building Inspector
$9,679
7/1/2014
Unknown
Unknown
3
City of Malibu
Building Inspector
$9,592
7/1/2014
7/1/2015
Unknown
4
City of San Juan Capistrano
Building and Grading Inspector
$9,524
7/1/2014
7/1/2015
3%
5
City of Dana Point
Building Inspector
$8,607
10/10/2014
10/1/2015
2.9-5.9%
6
City of Hermosa Beach
Building Inspector
$8,580
7/1/2014
Unknown
Unknown
7
City of Redondo Beach
Building Inspector
$8,278
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Cypress
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 9,043
% City of Rancho Palos Verdes Above/Below
7.6%
Median of Comparators
$9,066
% City of Rancho Palos Verdes Above/Below
7.4%
75th Percentile
$9,575
% City of Rancho Palos Verdes Above/Below
2.2%
Number of Matches
6
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 6a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.x1sm
Attachments 3-281
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Building Official
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Dana Point
Building Official
$16,778
10/10/2014
10/1/2015
2.9-5.9%
2
City of Rancho Palos Verdes
Building Official
$15,450
10/4/2011
Unknown
Unknown
3
City of Cypress
Building Official
$15,253
7/4/2014
7/3/2015
2%
4
City of Agoura Hills
Building Official
$15,161
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Building and Code Enforcement Manager
$14,146
7/1/2014
7/1/2015
3%
6
City of Calabasas
Building Official
$14,093
7/1/2014
Unknown
Unknown
7
City of Redondo Beach
Chief Building Official
$13,552
7/2/2012
Unknown
Unknown
8
City of Hermosa Beach
Building and Code Enforcement Official
$11,214
7/1/2014
Unknown
Unknown
City of Lawndale
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 14,314
% City of Rancho Palos Verdes Above/Below
7.4%
Median of Comparators
$14,146
% City of Rancho Palos Verdes Above/Below
8.4%
75th Percentile
$15,207
% City of Rancho Palos Verdes Above/Below
1.6%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 7a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-282
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
City Clerk
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
City Clerk
$15,450
10/4/2011
Unknown
Unknown
2
City of Cypress
City Clerk
$14,888
7/4/2014
7/3/2015
2%
3
City of Dana Point
City Clerk
$14,736
10/10/2014
10/1/2015
2.9-5.9%
4
City of Redondo Beach
City Clerk
$14,720
7/2/2012
Unknown
Unknown
5
City of Malibu
City Clerk
$14,540
7/1/2014
7/1/2015
Unknown
6
City of Calabasas
City Clerk
$13,849
7/1/2014
Unknown
Unknown
7
City of Agoura Hills
City Clerk
$13,135
7/1/2014
Unknown
Unknown
8
City of San Juan Capistrano
City Clerk
$12,771
7/1/2014
7/1/2015
3%
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 14,091
% City of Rancho Palos Verdes Above/Below
8.8%
Median of Comparators
$14,540
% City of Rancho Palos Verdes Above/Below
5.9%
75th Percentile
$14,728
% City of Rancho Palos Verdes Above/Below
4.7%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 8a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-283
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
City Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of San Juan Capistrano
City Manager
$25,079
7/1/2014
7/1/2015
3%
2
City of Calabasas
City Manager
$26,501
7/1/2014
Unknown
Unknown
3
City of Dana Point
City Manager
$26,153
10/10/2014
10/1/2015
2.9-5.9%
4
City of Cypress
City Manager
$25,603
7/4/2014
7/3/2015
2%
5
City of Redondo Beach
City Manager
$24,178
7/2/2012
Unknown
Unknown
6
City of Malibu
City Manager
$23,862
7/1/2014
7/1/2015
Unknown
7
City of Hermosa Beach
City Manager
$23,061
7/1/2014
Unknown
Unknown
8
City of Agoura Hills
City Manager
$22,977
7/1/2014
Unknown
Unknown
9
City of Rancho Palos Verdes
City Manager
$21,436
10/4/2011
Unknown
Unknown
10
City of Rolling Hills Estates
City Manager
$20,821
7/1/2014
Unknown
Unknown
11
City of Lawndale
City Manager
$19,709
7/1/2014
1/1/2015
3%
Average of Comparators
$ 23,794
% City of Rancho Palos Verdes Above/Below
-11.0%
Median of Comparators
$24,020
% City of Rancho Palos Verdes Above/Below
-12.1%
75th Percentile
$25,472
% City of Rancho Palos Verdes Above/Below
-18.8%
Number of Matches
10
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 9a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-284
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Civil Engineer
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Associate Engineer
$13,012
7/1/2014
7/1/2015
Unknown
2
City of Redondo Beach
Associate Civil Engineer
$12,049
7/2/2012
Unknown
Unknown
3
City of Rancho Palos Verdes
Civil Engineer
$11,614
10/4/2011
Unknown
Unknown
4
City of Dana Point
Associate Engineer
$11,550
10/10/2014
10/1/2015
2.9-5.9%
5
City of Agoura Hills
Associate Civil Engineer
$11,518
7/1/2014
Unknown
Unknown
6
City of Cypress
Associate Engineer
$11,409
7/4/2014
7/3/2015
2%
7
City of San Juan Capistrano
Associate Engineer
$11,386
7/1/2014
7/1/2015
3%
8
City of Calabasas
Associate Civil Engineer
$10,868
7/1/2014
Unknown
Unknown
9
City of Hermosa Beach
Associate Engineer
$10,317
7/1/2014
Unknown
Unknown
10
City of Lawndale
Associate Engineer
$10,282
7/1/2014
1/1/2015
3%
City of Rolling Hills Estates
N/C
Average of Comparators
$ 11,377
% City of Rancho Palos Verdes Above/Below
2.0%
Median of Comparators
$11,409
% City of Rancho Palos Verdes Above/Below
1.8%
75th Percentile
$11,550
% City of Rancho Palos Verdes Above/Below
0.6%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 10a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-285
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Code Enforcement Officer
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Code Enforcement Officer
$9,592
7/1/2014
7/1/2015
Unknown
2
City of San Juan Capistrano
Code Enforcement Officer
$9,494
7/1/2014
7/1/2015
3%
3
City of Calabasas
Code Enforcement Officer
$8,998
7/1/2014
Unknown
Unknown
4
City of Rancho Palos Verdes
Code Enforcement Officer
$8,876
10/4/2011
Unknown
Unknown
5
City of Agoura Hills
Code Compliance Officer
$8,624
7/1/2014
Unknown
Unknown
6
City of Redondo Beach
Code Enforcement Officer
$8,496
7/2/2012
Unknown
Unknown
7
City of Cypress
Code Enforcement Officer II
$8,488
7/4/2014
7/3/2015
2%
8
City of Lawndale
Code Enforcement Officer II
$8,286
7/1/2014
1/1/2015
3%
9
City of Dana Point
Code Enforcement Officer
$8,268
10/10/2014
10/1/2015
2.9-5.9%
City of Hermosa Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 8,781
% City of Rancho Palos Verdes Above/Below
1.1%
Median of Comparators
$8,560
% City of Rancho Palos Verdes Above/Below
3.6%
75th Percentile
$9,122
% City of Rancho Palos Verdes Above/Below
-2.8%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 11a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-286
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Director of Community Development
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Community Development Director
$23,201
7/1/2014
Unknown
Unknown
2
City of Rolling Hills Estates
Planning Director
$20,158
7/1/2014
Unknown
Unknown
3
City of Dana Point
Director of Community Development
$19,761
10/10/2014
10/1/2015
2.9-5.9%
4
City of Malibu
Planning Director
$18,804
7/1/2014
7/1/2015
Unknown
5
City of Rancho Palos Verdes
Director of Community Development
$18,628
10/4/2011
Unknown
Unknown
6
City of Redondo Beach
Community Development Director
$17,223
7/2/2012
Unknown
Unknown
7
City of San Juan Capistrano
Community Development Director
$16,702
7/1/2014
7/1/2015
3%
8
City of Hermosa Beach
Community Development Director
$16,321
7/1/2014
Unknown
Unknown
9
City of Agoura Hills
Director of Community Development
$15,883
7/1/2014
Unknown
Unknown
10
City of Lawndale
Director of Community Development
$15,154
7/1/2014
1/1/2015
3%
City of Cypress
N/C
Average of Comparators
$ 18,134
% City of Rancho Palos Verdes Above/Below
2.7%
Median of Comparators
$17,223
% City of Rancho Palos Verdes Above/Below
7.5%
75th Percentile
$19,761
% City of Rancho Palos Verdes Above/Below
-6.1%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 12a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-287
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Director of Finance
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Chief Financial Officer
$23,201
7/1/2014
Unknown
Unknown
2
City of Dana Point
Assistant City Manager/Director of Administrative Services
$21,767
10/10/2014
10/1/2015
2.9-5.9%
3
City of Malibu
Assistant City Manager
$20,974
7/1/2014
7/1/2015
Unknown
4
City of Rolling Hills Estates
Administrative Services Director
$20,158
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Chief Financial Officer
$19,585
7/1/2014
7/1/2015
3%
6
City of Rancho Palos Verdes
Director of Finance
$18,628
10/4/2011
Unknown
Unknown
7
City of Redondo Beach
Finance Director
$17,223
7/2/2012
Unknown
Unknown
8
City of Hermosa Beach
Finance Director
$16,321
7/1/2014
Unknown
Unknown
9
City of Agoura Hills
Director of Finance
$15,725
7/1/2014
Unknown
Unknown
10
City of Lawndale
Director of Finance/City Treasurer
$15,154
7/1/2014
1/1/2015
3%
City of Cypress
N/C
Average of Comparators
$ 18,901
% City of Rancho Palos Verdes Above/Below
-1.5%
Median of Comparators
$19,585
% City of Rancho Palos Verdes Above/Below
-5.1%
75th Percentile
$20,974
% City of Rancho Palos Verdes Above/Below
-12.6%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 13a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-288
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Director of Public Works
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Public Works Director/City Engineer
$23,201
7/1/2014
Unknown
Unknown
2
City of Malibu
Public Works Director/City Engineer
$20,076
7/1/2014
7/1/2015
Unknown
3
City of Dana Point
Director of Public Works & Engineering
$19,895
10/10/2014
10/1/2015
2.9-5.9%
4
City of San Juan Capistrano
Public Works and Utilities Director
$19,585
7/1/2014
7/1/2015
3%
5
City of Rancho Palos Verdes
Director of Public Works
$18,628
10/4/2011
Unknown
Unknown
6
City of Redondo Beach
Public Works Director
$17,223
7/2/2012
Unknown
Unknown
7
City of Hermosa Beach
Public Works Director
$17,069
7/1/2014
Unknown
Unknown
8
City of Agoura Hills
Director of Public Works
$15,883
7/1/2014
Unknown
Unknown
9
City of Lawndale
Director of Public Works
$15,154
7/1/2014
1/1/2015
3%
City of Cypress
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 18,511
% City of Rancho Palos Verdes Above/Below
0.6%
Median of Comparators
$18,404
% City of Rancho Palos Verdes Above/Below
1.2%
75th Percentile
$19,940
% City of Rancho Palos Verdes Above/Below
-7.0%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 14a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-289
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Director of Recreation and Parks
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Community Services Director
$21,971
7/1/2014
Unknown
Unknown
2
City of Cypress
Recreation and Community Services Director
$21,333
7/4/2014
7/3/2015
2%
3
City of Dana Point
Director of Community Services & Parks
$19,845
10/10/2014
10/1/2015
2.9-5.9%
4
City of Malibu
Parks & Recreation Director
$18,804
7/1/2014
7/1/2015
Unknown
5
City of Rancho Palos Verdes
Director of Recreation and Parks
$18,628
10/4/2011
Unknown
Unknown
6
City of San Juan Capistrano
Community Services Director
$16,702
7/1/2014
7/1/2015
3%
7
City of Agoura Hills
Director of Community Services
$15,883
7/1/2014
Unknown
Unknown
8
City of Lawndale
Director of Community Services
$15,154
7/1/2014
1/1/2015
3%
City of Hermosa Beach
N/C
City of Redondo Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 18,527
% City of Rancho Palos Verdes Above/Below
0.5%
Median of Comparators
$18,804
% City of Rancho Palos Verdes Above/Below
-0.9%
75th Percentile
$20,589
% City of Rancho Palos Verdes Above/Below
-10.5%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 15a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-290
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Executive Assistant
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Executive Assistant
$10,952
7/1/2014
7/1/2015
Unknown
2
City of Calabasas
Executive Assistant III
$10,085
7/1/2014
Unknown
Unknown
3
City of Rancho Palos Verdes
Executive Assistant
$8,957
10/4/2011
Unknown
Unknown
4
City of Agoura Hills
Executive Assistant
$8,640
7/1/2014
Unknown
Unknown
5
City of San Juan Capistrano
Executive Assistant
$8,611
7/1/2014
7/1/2015
3%
6
City of Hermosa Beach
Secretary to the City Manager
$8,608
7/1/2014
Unknown
Unknown
7
City of Redondo Beach
Executive Assistant
$8,482
7/2/2012
Unknown
Unknown
8
City of Dana Point
Executive Secretary
$8,433
10/10/2014
10/1/2015
2.9-5.9%
9
City of Cypress
Executive Assistant
$7,964
7/4/2014
7/3/2015
2%
10
City of Lawndale
Executive Assistant
$7,578
7/1/2014
1/1/2015
3%
City of Rolling Hills Estates
N/C
Average of Comparators
$ 8,817
% City of Rancho Palos Verdes Above/Below
1.6%
Median of Comparators
$8,608
% City of Rancho Palos Verdes Above/Below
3.9%
75th Percentile
$8,640
% City of Rancho Palos Verdes Above/Below
3.5%
Number of Matches
9
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 16a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-291
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Human Resources Analyst
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rolling Hills Estates
Human Resources Analyst
$11,864
7/1/2014
Unknown
Unknown
2
City of Redondo Beach
Human Resources Analyst / Human Resources Technician
$10,365
7/2/2012
Unknown
Unknown
3
City of San Juan Capistrano
Management Analyst
$9,375
7/1/2014
7/1/2015
3%
4
City of Cypress
Human Resources Analyst
$9,344
7/4/2014
7/3/2015
2%
5
City of Calabasas
Human Resources Specialist
$9,294
7/1/2014
Unknown
Unknown
6
City of Dana Point
Personnel Analyst
$9,167
10/10/2014
10/1/2015
2.9-5.9%
7
City of Malibu
Human Resources Analyst
$8,956
7/1/2014
7/1/2015
Unknown
8
City of Hermosa Beach
Personnel Assistant
$8,394
7/1/2014
Unknown
Unknown
9
City of Rancho Palos Verdes
Human Resources Analyst
$7,033
10/4/2011
Unknown
Unknown
City of Agoura Hills
N/C
City of Lawndale
N/C
Average of Comparators
$ 9,595
% City of Rancho Palos Verdes Above/Below
-36.4%
Median of Comparators
$9,319
% City of Rancho Palos Verdes Above/Below
-32.5%
75th Percentile
$9,623
% City of Rancho Palos Verdes Above/Below
-36.8%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 17a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-292
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Human Resources and Risk Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Redondo Beach
Human Resources Director / Risk Manager
$16,766
7/2/2012
Unknown
Unknown
2
City of Rancho Palos Verdes
Human Resources and Risk Manager
$16,383
10/4/2011
Unknown
Unknown
3
City of Cypress
Human Resources Manager
$14,688
7/4/2014
7/3/2015
2%
4
City of San Juan Capistrano
Human Resources Manager
$14,266
7/1/2014
7/1/2015
3%
5
City of Lawndale
Assistant to the City Manager/Human Resources Director
$12,896
7/1/2014
1/1/2015
3%
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 14,654
% City of Rancho Palos Verdes Above/Below
10.6%
Median of Comparators
$14,477
% City of Rancho Palos Verdes Above/Below
11.6%
75th Percentile
$15,208
% City of Rancho Palos Verdes Above/Below
7.2%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 18a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-293
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Information Technology Manager
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Information Systems Manager
$15,524
7/1/2014
Unknown
Unknown
2
City of Cypress
Information Systems Manager
$15,253
7/4/2014
7/3/2015
2%
3
City of Rancho Palos Verdes
Information Technology Manager
$15,093
10/4/2011
Unknown
Unknown
4
City of Malibu
Information Systems Administrator
$13,130
7/1/2014
7/1/2015
Unknown
5
City of Redondo Beach
Information Technology Operations Supervisor
$12,049
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$ 13,989
% City of Rancho Palos Verdes Above/Below
7.3%
Median of Comparators
$14,192
% City of Rancho Palos Verdes Above/Below
6.0%
75th Percentile
$15,321
% City of Rancho Palos Verdes Above/Below
-1.5%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 19a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.x1sm
Attachments 3-294
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Office Technician II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Office Technician II
$7,064
10/4/2011
Unknown
Unknown
2
City of Malibu
Office Assistant
$6,723
7/1/2014
7/1/2015
Unknown
3
City of Calabasas
Office Assistant
$6,661
7/1/2014
Unknown
Unknown
4
City of Dana Point
Secretary
$6,543
10/10/2014
10/1/2015
2.9-5.9%
5
City of Hermosa Beach
Office Assistant
$6,101
7/1/2014
Unknown
Unknown
6
City of San Juan Capistrano
Office Assistant
$6,095
7/1/2014
7/1/2015
3%
7
City of Cypress
Office Assistant II
$5,799
7/4/2014
7/3/2015
2%
8
City of Redondo Beach
Office Specialist II
$5,722
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 6,235
% City of Rancho Palos Verdes Above/Below
11.7%
Median of Comparators
$6,101
% City of Rancho Palos Verdes Above/Below
13.6%
75th Percentile
$6,602
% City of Rancho Palos Verdes Above/Below
6.5%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 20a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-295
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Permit Technician
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of San Juan Capistrano
Permit Technician
$8,611
7/1/2014
7/1/2015
3%
2
City of Malibu
Permit Services Technician
$8,219
7/1/2014
7/1/2015
Unknown
3
City of Rancho Palos Verdes
Permit Technician
$7,863
10/4/2011
Unknown
Unknown
4
City of Agoura Hills
Building Permit Technician
$7,448
7/1/2014
Unknown
Unknown
5
City of Dana Point
Permit Technician
$7,198
10/10/2014
10/1/2015
2.9-5.9%
6
City of Lawndale
Building Permit Specialist
$6,682
7/1/2014
1/1/2015
3%
7
City of Hermosa Beach
Building and Planning Technician
$6,635
7/1/2014
Unknown
Unknown
8
City of Cypress
Building Services Technician
$6,467
7/4/2014
7/3/2015
2%
City of Calabasas
N/C
City of Redondo Beach
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 7,323
% City of Rancho Palos Verdes Above/Below
6.9%
Median of Comparators
$7,198
% City of Rancho Palos Verdes Above/Below
8.5%
75th Percentile
$7,834
% City of Rancho Palos Verdes Above/Below
0.4%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 21 a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-296
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Planning Technician
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Planning Technician
$9,223
7/1/2014
7/1/2015
Unknown
2
City of San Juan Capistrano
Planning Technician
$8,287
7/1/2014
7/1/2015
3%
3
City of Redondo Beach
Planning Technician
$7,826
7/2/2012
Unknown
Unknown
4
City of Agoura Hills
Planning Technician
$7,448
7/1/2014
Unknown
Unknown
5
City of Rancho Palos Verdes
Planning Technician
$7,066
10/4/2011
Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 8,196
% City of Rancho Palos Verdes Above/Below
-16.0%
Median of Comparators
$8,057
% City of Rancho Palos Verdes Above/Below
-14.0%
75th Percentile
$8,521
% City of Rancho Palos Verdes Above/Below
-20.6%
Number of Matches
4
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 22a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-297
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Principal Engineer
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Rancho Palos Verdes
Principal Engineer
N/A
10/4/2011
Unknown
Unknown
2
City of Dana Point
Principal Engineer
$14,233
10/10/2014
10/1/2015
2.9-5.9%
3
City of Redondo Beach
Principal Civil Engineer
$14,173
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Calabasas
N/C
City of Cypress
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Malibu
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$ 14,203
% City of Rancho Palos Verdes Above/Below
N/A
Median of Comparators
$14,203
% City of Rancho Palos Verdes Above/Below
N/A
75th Percentile
$14,218
% City of Rancho Palos Verdes Above/Below
#VALUE!
Number of Matches
2
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 23a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-298
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Principal Planner
Top Next
Next
Monthly Effective Salary
Percentage
Rank
Comparator Agency
Class Title
Salary Date Increase
Increase
1
City of Rolling Hills Estates
Principal Planner
$13,147 7/1/2014 Unknown
Unknown
2
City of Malibu
Principal Planner
$13,130 7/1/2014 7/1/2015
Unknown
3
City of Rancho Palos Verdes
Principal Planner
$12,360 10/4/2011 Unknown
Unknown
4
City of Agoura Hills
Principal Planner
$12,147 7/1/2014 Unknown
Unknown
City of Calabasas
N/C
City of Cypress
N/C
City of Dana Point
N/C
City of Hermosa Beach
N/C
City of Lawndale
N/C
City of Redondo Beach
N/C
City of San Juan Capistrano
N/C
Average of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
Median of Comparators
Insufficient Data For Analysis
% City of Rancho Palos Verdes Above/Below
Insufficient Data For Analysis
75th Percentile
$13,139
% City of Rancho Palos Verdes Above/Below
-6.3%
Number of Matches
3
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 24a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-299
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Public Works Maintenance Superintendent
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Public Works Superintendent
$14,407
7/1/2014
7/1/2015
Unknown
2
City of Cypress
Public Works Superintendent
$13,825
7/4/2014
7/3/2015
2%
3
City of Rolling Hills Estates
Maintenance Supervisor
$11,986
7/1/2014
Unknown
Unknown
4
City of Redondo Beach
Public Works Superintendent
$11,761
7/2/2012
Unknown
Unknown
5
City of Rancho Palos Verdes
Public Works Maintenance Superintendent
$11,428
10/4/2011
Unknown
Unknown
6
City of Hermosa Beach
Public Works Superintendent
$9,459
7/1/2014
Unknown
Unknown
7
City of Lawndale
Maintenance Supervisor
$9,430
7/1/2014
1/1/2015
3%
8
City of Agoura Hills
Parks & Landscape Superintendent
$9,427
7/1/2014
Unknown
Unknown
9
City of San Juan Capistrano
Public Works Supervisor
$9,129
7/1/2014
7/1/2015
3%
City of Calabasas
N/C
City of Dana Point
N/C
Average of Comparators
$ 11,178
% City of Rancho Palos Verdes Above/Below
2.2%
Median of Comparators
$10,610
% City of Rancho Palos Verdes Above/Below
7.2%
75th Percentile
$12,446
% City of Rancho Palos Verdes Above/Below
-8.9%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 25a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-300
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Public Works Maintenance Worker II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Public Works Maintenance Worker / Parks Maintenance Worker
$8,334
7/1/2014
7/1/2015
Unknown
2
City of Rolling Hills Estates
Maintenance Worker II
$7,943
7/1/2014
Unknown
Unknown
Public Works Maintenance Technician / Facility Maintenance
3
City of Calabasas
Technician II
$7,840
7/1/2014
Unknown
Unknown
4
City of San Juan Capistrano
Public Works Specialist II
$7,302
7/1/2014
7/1/2015
3%
5
City of Rancho Palos Verdes
Public Works Maintenance Worker II
$6,888
10/4/2011
Unknown
Unknown
6
City of Cypress
Maintenance Worker
$6,850
7/4/2014
7/3/2015
2%
7
City of Hermosa Beach
Maintenance II
$6,661
7/1/2014
Unknown
Unknown
8
City of Lawndale
Maintenance Worker II
$6,432
7/1/2014
1/1/2015
3%
9
City of Redondo Beach
Maintenance Worker II
$6,319
7/2/2012
Unknown
Unknown
City of Agoura Hills
N/C
City of Dana Point
N/C
Average of Comparators
$ 7,210
% City of Rancho Palos Verdes Above/Below
-4.7%
Median of Comparators
$7,076
% City of Rancho Palos Verdes Above/Below
-2.7%
75th Percentile
$7,866
% City of Rancho Palos Verdes Above/Below
-14.2%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 26a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-301
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Recreation Program Supervisor II
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Malibu
Recreation Supervisor
$10,952
7/1/2014
7/1/2015
Unknown
2
City of Calabasas
Facility Supervisor
$10,876
7/1/2014
Unknown
Unknown
3
City of Cypress
Recreation Supervisor
$10,214
7/4/2014
7/3/2015
2%
4
City of Redondo Beach
Recreation Supervisor
$9,759
7/2/2012
Unknown
Unknown
5
City of Agoura Hills
Recreation Supervisor
$9,413
7/1/2014
Unknown
Unknown
6
City of Rancho Palos Verdes
Recreation Program Supervisor II
$9,343
10/4/2011
Unknown
Unknown
7
City of Dana Point
Recreation Supervisor II
$9,003
10/10/2014
10/1/2015
2.9-5.9%
8
City of Hermosa Beach
Senior Recreation Supervisor
$8,735
7/1/2014
Unknown
Unknown
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
City of San Juan Capistrano
N/C
Average of Comparators
$ 9,850
% City of Rancho Palos Verdes Above/Below
-5.4%
Median of Comparators
$9,759
% City of Rancho Palos Verdes Above/Below
-4.4%
75th Percentile
$10,545
% City of Rancho Palos Verdes Above/Below
-12.9%
Number of Matches
7
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 27a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-302
Volume II Appendix II c.
City of Rancho Palos Verdes
Total Monthly Compensation
December 2014
Senior Planner
Top
Next
Next
Monthly
Effective
Salary
Percentage
Rank
Comparator Agency
Class Title
Salary
Date
Increase
Increase
1
City of Calabasas
Senior Planner
$12,778
7/1/2014
Unknown
Unknown
2
City of Malibu
Senior Planner
$12,527
7/1/2014
7/1/2015
Unknown
3
City of San Juan Capistrano
Senior Planner
$12,185
7/1/2014
7/1/2015
3%
4
City of Agoura Hills
Senior Planner
$11,604
7/1/2014
Unknown
Unknown
5
City of Redondo Beach
Senior Planner
$11,513
7/2/2012
Unknown
Unknown
6
City of Dana Point
Senior Planner
$11,390
10/10/2014
10/1/2015
2.9-5.9%
7
City of Rancho Palos Verdes
Senior Planner
$11,223
10/4/2011
Unknown
Unknown
8
City of Cypress
Senior Planner
$10,926
7/4/2014
7/3/2015
2%
9
City of Hermosa Beach
Senior Planner
$10,642
7/1/2014
Unknown
Unknown
City of Lawndale
N/C
City of Rolling Hills Estates
N/C
Average of Comparators
$ 11,696
% City of Rancho Palos Verdes Above/Below
-4.2%
Median of Comparators
$11,559
% City of Rancho Palos Verdes Above/Below
-3.0%
75th Percentile
$12,271
% City of Rancho Palos Verdes Above/Below
-9.3%
Number of Matches
8
NOTE:
All calculations exclude City of Rancho Palos Verdes
N/C - Non Comparator
Page 28a of 28
RPV Volume II Appendix II c. Total Monthly Compensation 0121 15.xlsm
Attachments 3-303
Draft Final Report — Classification and Compensation Study
Appendix III
Additional Benefits
Koff & Associates
City of Rancho Palos Verdes
Up.1
Volume II Appendix III
City of Rancho Palos Verdes
Additional Benefits
December 2014
Agency
Retiree Health
City of Rancho Palos Verdes
Employees contribute 1% of salary into mandatory retirement health care savings account. City contributes ($53.63) per pay period into this account.
City of Agoura Hills
Employer offers longevity pay of up to $500/mo for retiree + family if retiree meets eligibility requirements. Longevity pay is for PERS medical only.
The City contributes an amount in accordance with the City's contract with the Public Employees' Retirement System ("PERS") toward the full cost of medical
insurance plans for certain Management Employees who retire from the City. The following Management Employees will be eligible for post retire ment/termination
City of Calabasas
medical insurance: (1) City Council Members who have retired from the City with not less than eight (8) years of PERS service credit with the City. (2)
Management Employees who have retired from the City with not less than eight (8) years of PERS service credit with the City. (3) City Managers who have retired
from the City with not less than eight (8) years of PERS service credit with the City.
City of Cypress
City contributes $75 per month towards Retiree Health Savings Plan for CEA employees and $185 for Mid -Management and $200 for Executive employees.
City contributes the minimum required employer contribution under PEMH A toward retiree medical benefits. That amount is currently 199 month and will
City of Dana Point
increase to $122/month effective 01/01/2015.
management: Employee with a minimum Or years of service and who is 55 receives a per month insurance supplement. Employee with years o
service, City will pay entire cost of medical insurance for employee only.
City of Hermosa Beach
All others: The City Contributes 5% of the health insurance premium for each year of service up to the lesser of the single person HMO premium or $500 per
month; employee must be at least 55 years of age and have at least 10 years of service.
Retiree's are ottered medical ene i s for the retiree only. Medical benefits for their spouse or family must be paid y the retiree. No contributions are made on
City of Lawndale
behalf of the retiree. Vesting for health benefits in retirement is 5 years and retired with City for current employees, and 10 years for new employees. For retiree
benefits, we offer 2% @ 55 for current employees and previous CalPERS members.
Minimum 10 years of state service credit in order tor retirees to receive o employer contribution for health benefits. Five ot the ten years must be performed
City of Malibu
with the City and each additional service credit after 10 years increases the City's contribution by 5%. At 20 years of service, retiring employees are eligible for
100% of paid health benefits.
Employees nirea UeTore s with ive years OT service with a on o beach and 20 years OT service in a punlic agency; City pays tne singe retiree
medical premium rate for a medical insurance plan provided by the City.
City of Redondo Beach
Employees hired on or after 7/1/11: Employees who retire with 10 years of continuous City service shall receive a contribution equal to 25% of the employee only
premium for a health insurance plan, the premium of which does not exceed the average premium of all HMO plans available to retirees available to City
employees; 15 years of service = 50%, 20 years of service = 75%m 25 years of service = 100%
For management employees only, available upon retirement from theCity; employee must have +240 banked hours of sick; all sick leave hours will be converted
City of Rolling Hills Estates
to the RHS in pretax.
City of San Juan Capistrano
Employees are required to make contributions towards an employee health saving plan; contribution amounts are based on years of service.
Attachments 3-305
Volume II Appendix III
City of Rancho Palos Verdes
Additional Benefits
December 2014
Agency
Tuition Reimbursement
Upon completion of the initial probationary period (or one year), an employee is eligible for reimbursement of tuition and text/materials for up to 500
City of Rancho Palos Verdes
per fiscal year for approved completed coursework toward a college degree. The completion date of the class is used to determine the fiscal year in
which the benefit will apply.
City of Agoura Hills
None.
The City offers tuition reimbursement to employees for qualified classes and/or programs in an amount not to exceed the equivalent cost at a California State
City of Calabasas
University. Pre -approval by the employee's Department Head and the Administrative Services Director is required.
City of Cypress
Employees receive $1,500 per fiscal year to attend accredited colleges taking course pursuant to the employee's training and education program.
The City will reimburse eligible employees approved education expenses up to a maximum of the annual cost of full-time, in-state coursework at a California State
City of Dana Point
University.
Employees who enroll in training and academic courses that contributes to their ability to perform work in their current position or enhance promotional
City of Hermosa Beach
opportunities can have their course fees, books, and tuition reimbursed up to CSU rate and subject to the approval of the City Manager
City will reimburse the cost of tuition, registration, fees, books, and parking fees for courses directly related to EE current position or development up to 1800 per
City of Lawndale
year.
City of Malibu
Management employees only; under the discretion of the City Manager.
L.tA: tmpioyees receive up to a maximum of �)ouu.uu per Tiscai year Tor tuition relmnursemem. i nis appies oniy to courses wnicn are JOID-remea or requirea Tor
a job-related degree.
Management, PSA: Employees receive up to a maximum of $1,500 per person per year, up to a maximum of $15,000 total for all employees covered.
City of Redondo Beach
Teamsters: Each employee shall be eligible, upon request, to receive up to a maximum of $750.00 per year, up to a maximum of $10,000 total for all employees
covered.
City of Rolling Hills Estates
City will reimburse up to $300 dollars per year; program is currently suspended.
City of San Juan Capistrano
The City provides a Tuition Reimbursement program with a maximum annual benefit of $5000.
Attachments 3-306
RESOLUTION NO. 2002-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ADOPTING SALARY AND
HOURLY RANGES FOR ALL COMPETITIVE AND
MANAGEMENT EMPLOYEE JOB CLASSIFICATIONS,
RESCINDING RESOLUTION NO. 2001-44.
WHEREAS, as part of the 1995-96 fiscal year budget, the City Council directed
staff to conduct certain compensation studies measuring compensation data from both
the public and private sectors; and,
WHEREAS, the compensation studies indicated that most of the City's job
classifications were below the market median; and,
WHEREAS, on March 1, 1996, the City Council adopted Resolution No. 96-21
amending certain salary ranges for all full-time employees and establishing the merit
pool compensation system; and,
WHEREAS, the success of any plan in the public or private sector is dependent
upon occasionally adjusting the salary ranges to be competitive with the marketplace;
and,
WHEREAS, on July 15, 1997, following the adopting of the FY 1997-98 City
budget, the City Council adopted Resolution No. 97-69 which adjusted the salary and
hourly ranges by two (2) percent; and,
WHEREAS, on June 3, 1998, following the adopting of the FY 1998-99 City
budget, the City Council adopted Resolution No. 98-48 which adjusted the salary and
hourly ranges by one and a half (1.5) percent; and,
WHEREAS, in late 1998, staff conducted a salary survey modeled after the 1995
study using the same survey pool of public agencies and, when possible, the same
comparable positions. Based on the results of the updated survey, staff determined that
the salary ranges for 16 positions required adjustment in order to be within 5% of the
market median so that all City's salary ranges continue to be competitive with the
marketplace; and,
WHEREAS, with the adoption of the FY 99-00 City budget, the City Council
directed that the salary ranges for 16 job classifications be modified based on the 1998
salary survey. Further, the City Council directed that all City's salary and hourly salary
ranges be adjusted two (2) percent based on the Consumer Price Index, so that all
City's salary ranges continue to be competitive with the marketplace; and
WHEREAS, on June 1, 1999, following the adoption of the FY 1999-00 City
budget, the City Council adopted Resolution No. 99-42, which modified the salary
ranges for 16 job classifications based on the 1998 salary survey, adjusted the salary
and hourly ranges by two (2) percent based on the Consumer Price Index and provided
a monthly care allowance for certain job classifications; and,
WHEREAS, on June 6, 2000, following the adoption of the FY 2000-01 City
Attachments 3-307
Budget, the City Council adopted Resolution No. 2000-34 which adjusted the salary and
hourly ranges by three and four tenths (3.4) percent based on the Consumer Price
Index; and,
WHEREAS, with the adoption of the FY 01-02 City budget, the City Council
directed that all City's salary and hourly salary ranges be adjusted three and six tenths
(3.6) percent based on the Consumer Price Index for the preceding twelve month
period, so that all City's salary ranges continue to be competitive with the marketplace;
WHEREAS, on July 2, 2002, the City Council adopted Resolution No. 2002-,
which established the salary and hourly ranges for selected classifications at the 75th
percentile and by the Consumer Price Index of 2.8% for FY 02-03; and
WHEREAS, the adoption of the new salary ranges will not automatically result in
the adjustment of any employee salaries.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1: The salary and hourly ranges for City job classifications are adopted
as outlined in the attached Exhibit "A."
Section 2: Resolution No. 2001-44 is hereby rescinded.
Section 3: A monthly car allowance for certain job classifications is adopted as
outlined in the attached Exhibit "B."
PASSED, APPROVED and ADOPTED this 2nd day of July 2002.
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF RANCHO PALOS VERDES )
s -j CIf
M YO
79 --
I, JO PURCELL, City Clerk of the City of Rancho Palos Verdes, hereby certify
that the above Resolution No. 2002-56 was duly and regularly passed and adopted by
the said City Council at a regular meeting thereof held on Jul, 2002.
CITY CLERK
Resolution No. 2002-56
Page 2 of 2
Attachments 3-308
EXHIBIT "A" (75TH PERCENTILE)
Attachments 3-309
Monthly Salary
Annual Salary
POSITION
BOTTOM TO TOP
BOTTOM TO TOP
Account Clerk
2,697 --
3,502
32,362
-- 42,029
Account Technician
3,034 --
3,940
36,409
-- 47,284
Accountant
3,919 --
5,090
47,028
-- 61,076
Accounting Manager
5,085 --
6,604
61,020
-- 79,246
Administrative Analyst
3,577 --
4,646
42,924
-- 55,752
Administrative Analyst II
4,137 --
5,373
49,650
-- 64,480
Administrative Staff Assistant (Secretary)
3,013 --
3,913
36,152
-- 46,951
Assistant City Manager
6,203 --
8,055
74,432
-- 96,665
Assistant Planner
3,692 --
4,795
44,302
-- 57,535
Assistant to the City Manager
5,190 --
6,740
62,278
-- 80,881
Associate Engineer
4,865 --
6,318
58,379
-- 75,817
Associate Planner
4,195 --
5,448
50,343
-- 65,381
City Clerk
5,286 --
6,865
63,432
-- 82,380
Code Enforcement Officer
3,577 --
4,646
42,925
-- 55,746
Deputy City Clerk
3,605 --
4,682
43,257
-- 56,178
Deputy Director of PBCE
5,212 --
6,769
62,549
-- 81,233
Deputy Director of Public Works
5,212 --
6,769
62,549
-- 81,233
Director of Administrative Services
5,619 --
7,298
67,431
-- 87,573
Director of Finance
6,203 --
8,055
74,432
-- 96,665
Director of Planning, Bldg, & Code Enforcement
6,684 --
8,680
80,207
-- 104,165
Director of Public Works
6,684 --
8,680
80,207
-- 104,165
Director of Recreation and Parks
5,619 --
7,298
67,431
-- 87,573
Engineering Technician
3,433 --
4,458
41,196
-- 53,501
Executive Staff Assistant (Executive Secretary)
3,605 --
4,682
43,257
-- 56,178
Maintenance Superintendent
4,892 --
6,353
58,702
-- 76,236
Maintenance Worker
2,256 --
2,930
27,074
-- 35,162
Maintenance Worker II
2,564 --
3,330
30,766
-- 39,956
Permit Clerk
2,640 --
3,428
31,678
-- 41,141
Principal Planner
5,263 --
6,834
63,151
-- 82,014
Recreation Program Supervisor II
3,770 --
4,896
45,242
-- 58,756
Recreation Services Manager
4,426 --
5,749
53,117
-- 68,983
Senior Code Enforcement Officer
4,006 --
5,203
48,073
-- 62,432
Senior Engineer
5,449 --
7,077
65,389
-- 84,921
Senior Planner
4,699 --
6,102
56,384
-- 73,226
Senior Administrative Analyst
4,634 --
6,018
55,606
-- 72,215
Staff Assistant I (Clerk Typist 1)
2,323 --
3,017
27,877
-- 36,204
Staff Assistant II (Clerk Typist 11)
2,640 --
3,428
31,678
-- 41,141
HOURLY RATES
POSITION
BOTTOM TO TOP
Administrative/Cable/TV/Public Works intern
12.01 --
15.59
Crossing Guard
8.71 --
11.31
Permit Clerk
15.23 --
19.78
Recreation Leader
7.69 --
9.99
Recreation Leader II
8.74 --
11.35
Recreation Specialist
12.01 --
15.59
Staff Assistant 1
13.40 --
17.40
Staff Assistant II
15.23 --
19.78
FY 2002-2003
Resolution 2002-56
Attachments 3-309
EXHIBIT "B"
POSITION
Assistant City Manager
Director of Administrative Services
Director of Finance
Director of Planning, Bldg, & Code Enforcement
Director of Public Works
Director of Recreation and Parks
FY 2002-2003
MONTHLY CAR ALLOWANCE
150.00
150.00
150.00
150.00
150.00
150.00
Resolution 2002-56
Attachments 3-310