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CC SR 20170502 03 - City Council GoalsRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/02/2017 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA DESCRIPTION: Consideration and possible action to review and approve the draft City Council Goals to update and replace the former 2014 City Council Goals RECOMMENDED COUNCIL ACTION: (1) Review and approve the draft City Council Goals. FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Gabriella Yap, Deputy City Manager --',,t REVIEWED BY: Same as above APPROVED BY: Doug Willmore, City Manager'/ -",,.,11-117 ATTACHED SUPPORTING DOCUMENTS: A. Draft City Council Goals (page A-1) B. Draft City Council Goals with Accomplishments (page B-1) BACKGROUND AND DISCUSSION: At the December 20, 2016, City Council meeting, the City Council expressed interest in reaffirming the City Council's Goals, which were last updated in 2014. Staff has prepared draft City Council Goals for the City Council to review and comment upon (Attachment A). In addition, Staff has listed the accomplishments of the City Council under the appropriate goal and priority sections (Attachment B). ALTERNATIVES: In addition to the Staff recommendation, the following alternative action is available for the City Council's consideration: Direct Staff to make changes to the City Council Goals and/or their format. 1 CITVOFk RANCHO PALOS VERDES City Council Goals & Priorities (Adopted , 2017) Goal 1: Ensuring a Safe and Healthy Community Objective: To provide for the maximum protection of life and property from both natural and man-made hazards within the community. Priorities include: 1. Increasing crime prevention and crime -solving. 2. Enhancing fire protection by encouraging fire -safe construction and landscaping practices. 3. Preparing residents for emergencies and improving the City's resiliency and response. 4. Improving ambulance response times for better patient outcomes. 5. Improving traffic control and implementing measures to reduce accidents and conflicts between roadway users. A-1 Goal 2: Maintaining Infrastructure Objective: To maintain the City's infrastructure to meet the current and future needs of residents, businesses, and the general public. Priorities include: 1. Maintaining the City's roadways in a state of good repair for safe access by the public. 2. Maintaining public facilities to continue serving the community's needs. 3. Controlling land movement in the Portuguese Bend, Abalone Cove and Klondike Canyon Landslide Areas. 4. Strategically planning for future infrastructure needs. Goal 3: Community Engagement Objective: To encourage an active, engaged, and informed citizenry. Priorities include: 1. Promoting civic involvement through participation on City Commissions, Committees, and working groups. 2. Performing community outreach to gather residents' perspectives and address concerns regarding City projects and initiatives. 3. Providing residents with facts, information, and resources to make informed decisions, encourage lifelong learning, and develop future civic leaders. City Council Goals & Priorities Adopted , 2017 Page 2 of 4 A-2 Goal 4: Effective, Efficient, and Fiscally - Responsible Governance Objective: To ensure that effective and efficient public policy is created and implemented, with an emphasis on fiscal sustainability, accountability, and transparency. Priorities include: 1. Developing, implementing and following strong internal controls to increase accountability, prevent fraud and reduce potential risk areas. 2. Developing and maintaining a balanced budget with a focus on controlling expenditure growth. 3. Developing responsible and conservative forecasting models, identifying long-term funding issues and recommendations. 4. Promoting public trust through the presentation of accurate data and reports to the community. Goal 5: Preservation of Quality of Life Objective: To protect and improve the quality of life for residents. Priorities include: 1. Enacting and enforcing ordinances and laws that reduce or eliminate nuisance activities and conditions. 2. Providing community services for residents' convenience and use. 3. Providing community amenities for residents' enjoyment. City Council Goals & Priorities Adopted , 2017 Page 3 of 4 A-3 Goal 6: Preserving and enhancing the environment of Rancho Palos Verdes Objective: To preserve and enhance the City's character, aesthetics, and natural beauty. Priorities include: 1. Carefully controlling land use to retain the City's semi -rural character. 2. Maintaining local control to ensure that the City and its residents are able to decide its future. 3. Conserving natural resources and acquiring open space to preserve the beauty of the City for future generations to enjoy. 4. Maintaining the visual quality of the City's residential neighborhoods and commercial centers City Council Goals & Priorities Adopted , 2017 Page 4 of 4 A-4 CITVOFk k4okh RANCHO PALOS VERDES City Council Goals & Priorities (Adopted , 2017) Goal 1: Ensuring a Safe and Healthy Community Objective: To provide for the maximum protection of life and property from both natural and man-made hazards within the community. Priorities include: 1. Increasing crime prevention and crime -solving. • Public Safety Action Plan adopted to aggressively reduce burglary crime in RPV by incorporating technology, deputies, and outreach and awareness. Residential burglary rates decreased by 50% in 2016 from 2015 rates. • Lead Peninsula cities to enter into a Memorandum of Understanding to implement expanded Automated License Plate Recognition (ALPR) program resulting in ALPR cameras being placed at key intersections around the Peninsula. • Added a joint Surveillance and Apprehension Team (SAT) Detective • Award-winning Public Service Announcement (PSA) produced to encourage "See Something, Say Something" campaign, as well as other PSAs and segments • Homeowner Association (HOA) Security Grant Program developed to streamline process for placing cameras at entrances to neighborhoods and provide grants for HOAs to put additional public safety measures into place. • Discounts negotiated with Ring.com, as well as a City incentive, to provide residents additional incentives to use camera technology to help prevent and solve crimes. • "Look and Lock" Campaign to reduce theft from unlocked vehicles. As 2. Enhancing fire protection by encouraging fire -safe construction and landscaping practices. • Approved 3 -year agreement with Fire Grazers, Inc. to perform fuel modification on the City's properties through the use of goats. 3. Preparing residents for emergencies and improving the City's resiliency and response. • Completed the City's Continuity of Operations Plan (COOP) to ensure the City's resiliency through continued operations in the face of a disaster. 4. Improving ambulance response times for better patient outcomes. • Opened discussions with the Fire Department on creating a new Fire Station with ambulance service at the Civic Center site. 5. Improving traffic control and implementing measures to reduce accidents and conflicts between roadway users. • Amending the agreement for School Crossing Guard Services through the 2016-17 school year to provide services at Dodson Middle School, Miraleste Intermediate School, Ridgecrest Intermediate School, Silver Spur Elementary School, and the intersection of Palos Verdes Drive East and Miraleste Drive. Goal 2: Maintaining Infrastructure Objective: To maintain the City's infrastructure to meet the current and future needs of residents, businesses, and the general public. Priorities include: 1. Maintaining the City's roadways in a state of good repair for safe access by the public. • Maintaining all the City's roadways at a level of "Very Good" according to the Pavement Management Index. 2. Maintaining public facilities and infrastructure to continue serving the community's needs. • Completed Mira Catalina ADA Access Ramps and Sidewalk Improvement Project. • Purchasing additional data storage and replacing Server Hardware and Software for the City's Virtual Server Cluster to replace the aging servers. • Successfully on track to fully plan, expend, and implement CIP appropriated budget and complete projects as opposed to rolling over Projects year after year. • Cityworks Computerized Maintenance Management System deployed allowing Public Works to better track and report on work orders and maintenance activities. • Implementation of Trakit software to replace and enhance the City's permitting, planning, code enforcement, business license, and cashiering systems. 3. Controlling land movement in the Portuguese Bend, Abalone Cove and Klondike Canyon Landslide Areas. • Strategic Planning process and sessions undertaken to address Portuguese Bend Landslide Infrastructure Issues. 4. Strategically planning for future infrastructure needs. • Support for Regional Stormwater Quality projects to meet MS4 Permit Requirements • Hawthorne Boulevard Traffic Synchronization project, funded by a CalTrans Highway Safety Improvement Program (HSIP) grant, not only improved pedestrian and vehicle safety, but also included fiber-optic wiring to connect Hesse Park and City Hall for better Council TV and City communications. M9 Goal 3: Community Engagement Objective: To encourage an active, engaged, and informed citizenry. Priorities include: 1. Promoting civic involvement through participation on City Commissions, Committees, and working groups. • Annually appointing residents to serve on the City's various Commissions, Committees, and working groups • Reviewing and approving the work plans of the City's Commissions and Committees 2. Performing community outreach to gather residents' perspectives and address concerns regarding City projects and initiatives. • Civic Center survey sent to every RPV household received approximately 2,300 responses to better ascertain residents' viewpoints on the project and what they want in a Civic Center • Customer service survey sent to nearly 4,300 people who interacted with the City received almost 400 responses, providing valuable feedback to Staff about how to better service customers • Partnering with the Palos Verdes Peninsula Parent Teacher Association and School District to adopt the Social Host Ordinance and second tier of fines to discourage creating environments that promote underage drinking 3. Providing residents with facts, information, and resources to make informed decisions, encourage lifelong learning, and develop future civic leaders. • City Council Agenda published on Tuesdays, two days earlier than previous practice • GIS System implemented as a repository for land based City asset information, including a portal with information of interest to the public • Broadcast equipment upgrades to modern digital recording and broadcast equipment at Hesse Park and RPVty station for higher quality filming of meetings • Adopted Ordinance No. 591 to implement changes required by Senate Bill 415 that moved general municipal elections to even years and shortened future terms to ensure that there was transparency for residents and candidates as to the length of term Councilmembers would serve Goal 4: Effective, Efficient, and Fiscally - Responsible Governance Objective: To ensure that effective and efficient public policy is created and implemented, with an emphasis on fiscal sustainability, accountability, and transparency. Priorities include: 1. Developing, implementing and following strong internal controls to increase accountability, prevent fraud and reduce potential risk areas. • City received clean opinion on its FY14-15 and FY15-16 Comprehensive Annual Financial Reports (CAFRs), and included the new pension liability standards, GASB 68 and GASB 71, in the financial statements • Incorporated updates to the City's Fraud, Waste, and Abuse Hotline Policy to ensure reporters are able to file appropriate reports • Performed Independent Accountants' Report on Agreed -Upon Procedures performed with respect to City Employee compensation for the Calendar Years ended 2015 and 2016 2. Developing and maintaining a balanced budget with a focus on controlling expenditure growth. • Memorandum of Understanding (MOU) adopted between the City and the Rancho Palos Verdes Employee Association that was budget neutral • Through successful negotiation, the City reduced the cost of overtime by ending the practice of paying overtime to senior exempt professionals, saving the City over $100,000/year • Adoption of balanced FY16-17 budget 3. Developing responsible and conservative forecasting models, identifying long-term funding issues and recommendations. • Presentation of FY15-16 and FY16-17 Mid -Year Financial Reports and Year-end Estimates to ensure the City remains on budget and forecasts were reasonable • Approval of an agreement with Vining -Sparks for custodian banking/investing services and moving some of the City's LAIF funds into Certificates of Deposits to generate a higher interest rate with low risk • Entered into Proposition A Local Return Fund Exchange Agreements with the cities of Diamond Bar, Rolling Hills, and Montebello to purchase discounted funds for transportation uses, saving the City 25% on those funds • Discontinued the automatic annual increases to the Business License Tax using the Consumer Price Index (CPI) and updated the language in the Municipal Code to reflect using the CPI inflation index if an increase is approved by the City Council 4. Promoting public trust through the presentation of accurate data and reports to the community. • OpenGov implementation for unprecedented levels of financial transparency available on the City's website • Laserfiche Document Portal installed with virtually all City document sand contracts available and searchable online • Replacing the City's aging financial accounting system with Munis, resulting in better reports and financial management N Goal 5: Preservation of Quality of Life Objective: To protect and improve the quality of life for residents. Priorities include: Enacting and enforcing ordinances and laws that reduce or eliminate nuisance activities and conditions. • Permit Parking initiated in Del Cerro neighborhood • Wireless ordinance drafted and enacted with maximum community input • Creation of a Special Event Permit (SEP) and fee schedule to maintain order and peace in the City's Public Rights -of -Way and on Publicly -Owned Property • Adopted Ordinance No. 584 to address repeat code violations, increasing four or more violations within a year to a misdemeanor • Affirmed prohibition of short-term rentals in areas zoned single family residential, as well as the advertisement of the rentals, and created second tier of fines to discourage property owners from continuing to operate • Funded an additional part-time Code Enforcement Officer position to enforce the new ordinances adopted • "Zero Tolerance" campaign for motorcycles and speeders in the Switchback area and continued enforcement of the area • "Barking Dogs" enforcement ordinance initiated 2. Providing community services for residents' convenience and use. • Graffiti Protective Coatings contract implemented to provide rapid response and mobile phone app to RPV • Letter of Support for Assembly Bills 1800 and 2381 regarding utility outage compensation claims to benefit residents who suffered from outages • Letter of support of the Los Angeles Area Helicopter Noise Coalition's proposed petition, the Federal Aviation Authority (FAA) and Congressmen Ted Lieu to reduce helicopter noise throughout Los Angeles County • Continue humanely trapping and relocating up to 150 peafowl each year within the neighborhoods identified in the Peafowl Management Plan • Letter of support to Governor Brown requesting his signature on Assembly Bill No. 1952 regarding property tax postponement for seniors and disabled citizens 3. Providing community amenities for residents' enjoyment. • Completion of Hawthorne Boulevard Right -of -Way Beautification project to plant and maintain 80 trees in the medians • Implementing parking measures and signage to address unauthorized nighttime activities at Marilyn Ryan Sunset Point Park, preserving it for residents' enjoyment AN Conducted multiple outreach workshops and meetings with residents regarding the Ladera Linda Master Plan and design Included residents in every step during design phase for Hesse Park, resulting in plans that met residents' needs and concerns Goal 6: Preserving and enhancing the environment of Rancho Palos Verdes Objective: To preserve and enhance the City's character, aesthetics, and natural beauty. Priorities include: 1. Carefully controlling land use to retain the City's semi -rural character. • Letter to Governor Brown requesting veto of Senate Bill No. 1069 regarding second dwelling units • Opted not to amend the General Plan Land Use Map and Zoning Map related to 6568 and 6660 Beachview Drive and 32636 Nantasket Drive 2. Maintaining local control to ensure that the City and its residents are able to decide its future. • Opted not to take action allowing employee housing in the City's Single - Family Residential zoning districts as a permitted use • Directed Staff to initiate discussion with the League of California Cities for a way to challenge the Assembly Bill 2299 and Senate Bill 1069 requiring cities to update their development codes relating to Accessory Dwelling Units 3. Conserving natural resources and acquiring open space to preserve the beauty of the City for future generations to enjoy. • Adding two Sheriff's Deputies to protect the Preserve, resulting in higher numbers of citations and stricter enforcement • Council involvement and communication enhancements with the Palos Verdes Peninsula Land Conservancy Board by creating a City Preserve Subcommittee, and having City Staff attend Board meetings and creating a President's Advisory Council 4. Maintaining the visual quality of the City's residential neighborhoods and commercial centers • Approved a license agreement with Southern California Edison (SCE) to allow the City to mount non -electrified traffic regulating signs, Neighborhood Watch signs, banners, and related appurtenances on SCE poles to reduce visual blight • Adopted Ordinance No. 579 that updates the City's existing regulations for exterior lighting for nonresidential properties, including shielding light, establishing acceptable color temperatures, and imposing restrictions on exterior emissions based on lumens instead of wattage, and addressing glare • Adopted Ordinance No. 583 adding Section 12.08.110 to the Municipal Code to establish a procedure for the trimming or removal of view -impairing city trees • Approved the City's proposed Overhead Utilities Conversion Plan to designate areas for an underground utility district