Loading...
CC SR 20170321 04 - City Council Policy 31RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 03/21/2017 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA DESCRIPTION: Consideration and possible action to amend City Council Policy No. 31 regarding encroachments into the City's public rights-of-way. RECOMMENDED COUNCIL ACTION: (1) Approve additional amendments to City Council Policy No. 31 regarding encroachments into the City's public rights-of-way. ;1I Rfey-,IN I►yi l2_TI&=0reMI Z Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Kit Fox, AICP, Senior Administrative Analyst-,,% REVIEWED BY: Gabriella Yap, Deputy City Manager,;,,, APPROVED BY: Doug Willmore, City Manager M-fr- ATTACHED SUPPORTING DOCUMENTS: A. Draft Revised City Council Policy No. 31 (redlined) (page A-1) B. Draft Revised City Council Policy No. 31 (clean) (page B-1) BACKGROUND AND DISCUSSION: On December 20, 2016, the City Council approved the Neighborhood Public Safety Monitoring Program (click here to review the agenda report). The Program included amendments to City Council Policy No. 31, which deals with authorized encroachment into the City's public rights-of-way. Amendments to City Council Policy No. 31 were proposed in order to streamline the permitting process to allow homeowners' associations (HOAs) to install security cameras in the public right-of-way, if necessary. In the process of preparing to "roll out" this new Program, Staff has consulted with representatives of many HOAs in the City. An informational meeting held at the Point Vicente Interpretive Center on March 6, 2017 was attended by more than seventy (70) residents, and Staff has also met individually with a number of HOAs. As a result of these conversations, it has become clear to Staff that further amendments to City Council Policy No. 31 are needed in order to make it easier and financially viable for HOAs to participate in the security camera grant program. Therefore, Staff proposes additional amendments to this policy. 1 Section III of City Council Policy No. 31 addresses the procedure for the encroachment camera of HOA security cameras into the City's public rights-of-way. Staff is proposing additional clarifying language to this section, including language related to lighting, permit fee exemptions and the execution of a license agreement between the City and the affected HOA. A redlined version of the Policy is included as Attachment A and a "clean" version with attachments as Attachment B. In addition to the amendments to Section III, Staff has taken this opportunity to propose amendments to Sections I and II in order to improve the clarity and internal consistency of the Policy. Section I addresses fences, walls, pilasters and similar structures, while Section II addresses observation booths and similar structures. ALTERNATIVES: In addition to the Staff recommendation, the following alternative action is available for the City Council's consideration: 1. Direct Staff to make additional amendments to City Council Policy No. 31. 2. Direct Staff not to amend City Council Policy No. 31. 2 CITY COUNCIL POLICY NUMBER: 31 DATE ADOPTED/AMENDED: 04/16/96 (Amended 01/21/97, 04/18/00, a+a 12/20/16, and 03/21/17) Formatted: Font: 12 pt SUBJECT: Encroachments into the Public Right -of -Way Formatted: Font: 12 pt POLICY: _ Formatted: Font: 12 pt It shall be the policy of the City Council to follow the procedures outlined in the attached Policy Statement for encroachments in the public right-of-way, as adopted on April 16, 1996, revised on January 21, 1997, April 18, 2000, and December 20, 2016, and March 21, 2017. BACKGROUND: Formatted: Font: 12 pt On April 19, 1996, the City Council reviewed and approved an update of the City policy pertaining to encroachments of structures in the public right-of-way. The changes consisted of augmentation of the then current policy which was approved by the City Council on May 15, 1984, with language pertaining to the encroachment of tract entrance observation structures into the public right-of- way. The City Council has directed that this policy relating to encroachments into the public right-of-way be placed into the City Council Policy Manual. Amendments were made on April 18, 2000 to streamline the review process for certain types of encroachments into the right-of-way especially for unpermitted structure for which legalization is sought. Amendments were made on December 20, 2016 and March 21, 2017, to exempt security cameras owned by Homeowner Associations for public safety purposes provided that the location was approved by the Public Works and Community Development Departments. Additionally, certain sections were updated to be consistent with the Citv's Municipal Code. alona with wordsrnmthina amendments for clarification purposes Attachment: April 16, 1996 Policy Statement for Encroachments into the Public Right -of -Way (Revised January 21, 1997, April 18, 2000, en December 20, 2016, and March 21, 2017) 01203.0005/352406.1 A-1 POLICY STATEMENT FOR IN THE PUBLIC RIGHT-OF-WAY ADOPTED APRIL 16, 1996 AND REVISED ON DECEMBER 2m- 2MMARCH 21, 2017. The City Council approved this policy at its April 16, 1996, meeting, and amended it on January 21, 1997, April 18, 2000, and -December 20, 2016, and March 21, 2017. It should be noted that this policy replaces and supersedes the one adopted by the City Council on May 15, 1984. The City may permit encroachments of walls, fences, pilasters, ander observation booths, security cameras and/or similar structures on an individual basis, based on the following criteria: FENCES. WALLS, PILASTERS, AND OTHER SIMILAR STRUCTURES IN THE RIGHT-OF-WAY 1) All requests for construction of fences, walls, pilasters, and other similar structures that are to encroach into the public right-of-way shall be submitted to the Community Development Department, and shall include the following materials:- a) A letter from the applicant and/or adjacent property owner(s) describing the proposed encroachment request and the reason for the request. b) A processing fee as established by Rresolution of the City Council. c) Twelve Five (54-2) hard copies and an electronic copy of plans which clearly show the following: i) A site plan which shows the accurate lot dimensions, property lines, location and dimension of the adjacent public right-of-way, and the location of all easements, if applicable. ii) A site plan indicating the location and dimensions of all existing and/or proposed encroachments i.e fag -walls, fences, pilasters, or other similar structures) andier feRGes,as well as the distance of a0 exiStiRg aRrd/elrof the proposed encroachments from the adjacent property lines. iii) Section and/or elevation drawings representing the total height of the proposed project, as measured from both the highest and lowest existing adjacent grade. hDocumentation to the satisfaction of the Director of Public ` er , +hatWorks that demonstrates the location of the proposed encroachment structure relative to the edge of the public right--of-Way. Formatted: Not Expanded by / Condensed by 01203.0005/352406.1 A-2 Formatted: Indent: Left: 0.57", No bullets or e) For encroachments to be reviewed by the Planning Commission, two copies of numbering a "vicinity map", prepared to scale, which shows all properties located within the tract for which the proposed observation booth will serve, as well as all properties located within 500 feet of the tract boundaries. All lots shown on the "vicinity map" shall be numbered consecutively, beginning with the number "one". The "vicinity map" must be prepared exactlkas described in the Formatted: No underline attached instruction sheet. Formatted: No underline f) For encroachments to be reviewed by the Planning Commission, two (2) sets of Formatted: Font: 12 pt self-adhesive mailing labels and one (1) photocopy of the labels which list the property owner of each parcel which falls within the boundaries shown on the "vicinity map". The name and address of every property owner (including the applicant) and the local Homeowners Association (if any), must be typed on 8- 1/2 X 11 sheets of self-adhesive labels (33 labels Der sheet). The labels shall be keyed to the consecutive numbers shown on the "vicinity map" as described above. The property owners' mailing list must be prepared exactly as described Formatted: No underline in the attached 4nstruction sheet. Formatted: No underline Formatted: No underline 01203.0005/352406.1 A-3 Formatted: No bullets or numbering 2) Fences, walls, pilasters, and other similar structures which meet the following criteria shall be subject to review and approval by the Director of Community Development: a) CThe o.,Grea .h,, eRtsEncroachments extending less than ;s'ep-ate - Re mere +hon. Formatted: Font: (Default) Arial, 12 pt s 6 -feet's i_r ' t h e witf4i4 -public right -of way,(Note that It Is the Formatted: List Paragraph, Left, Right: 0", Tab stops: applicant's responsibility to demonstrate the location of the proposed encroachment Not at 0.57" S#UGtYre to the Director of Public Works' satisfaction, which may entail preparation of a survey for some projects); Formatted: Font: 12 pt Formatted: Font: (Default) Arial, 12 pt 01203.0005/352406.1 Encroachment Permit Policy Statement Revised: ^e^ember 20, 241-6March 21, 2017 a) Formatted: List Paragraph, Space Before: 0 pt, b) Encroachments, such as each individual Numbered + Level: 2 + Numbering Style: a, b, c, ... + pilasters or similar structures, having a base width that is lessno more than - Starr at:1 + Alignment: Left + Aligned at: 0.32° + rIAPR np+ p .., + + (2) square fpr+with single tin ppr ipp ex-eeo + ng 24- — Indent at: 0.57,. inches on each sides; c) Encroachments whose The -total height of the eRGreaGhrnen+, including any decorative features, does not exceed 72- -inches, unless located adjacent to the front Drooertv line. in which case thpn the total heiaht shalldoes not exceed 42 - inches. wFlGluding aRY desA-Fative fo-at ,r and Tthe main structure (excluding decorative features) shalldees not exceed sixty inches (60 -inches", unless it is located within an Intersection V -visibility Ttriangle as determined by the Director of Public Works in which case the overall height including any decorative features may not exceed 301_ -inches; If the decorative features are lanterns light fixtures, or some other kind of light source, then the property owner must demonstrate that adequate screening and shielding is provided to ensure that there is no direct or indirect illumination of another property other than where the light source is located, that there is no adverse traffic/pedestrian impact, and that all conditions of residential outdoor lighting pursuant to Municipal Code Section 17.56.030 are met. The Director's decision shall be appealable pursuant to the Appeal procedures of sectlef-Chapter 17.80 of the Rancho Palos Verdes Municipal Code RPVMC . 3) Fences, walls, pilasters, and other similar structures which meet the following criteria shall be subject to review and approval by the Planning Commission at a duly noticed public hearing pursuant to Section 17.80.090 of the RPVMC.: a) Encroachments extending pf es. more than six feet (6 -feet into the public right-of-way (Note that it is the applicant's responsibility to demonstrate Formatted: Font: 12 pt the location of the structure to the Director of Public Works' satisfaction which may entail preparation of a survey for some projects); b) Encroachments pfes, such as individual pilasters and other similar structures, having a base width that exceeds 24- inches on each side .drl+h n eds 2 square foo+ in fnp+print area; c) Encroachments with Boning as bases fora decorative features atwith a combined height that is greater than 72- inches", or encroachments without decorative features at a height thata- huh exceeds sites (60 - inch E)s!L). 60=inches"), . d) Encroachments serving as bases for decorative features (i.e. statuary) that are more than 60- inches" in height, and/or the combined height of a decorative 01203.0005/352406.1 Page 2 of 8 M Encroachment Permit Policy Statement Revised: DeGernber20, 241-6March 21, 2017 feature and its base that is greater than 72- inches". e) Encroachments that are ^f str ^f re vi}" decorative features (i.e. fountains) measuring more than 18= inches in height; 01203.0005/352406.1 Page 3 of 8 Encroachment Permit Policy Statement Revised: ^e^ember20, 241-6March 21_,2017 - Formatted: Font: 12 pt f) Encroachments of c+^* •^including decorative features) or decorative features/bases with a combined height atiens measuring greater than 30- inchesLn- heigh within an Intersection V -visibility Ttriangle. The Planning Commission may refer a request to the Traffic Safety Committee for recommendation, if traffic safety is involved. The Planning Commission may grant the encroachment, subject to the conditions stated below in Section 5, and any other conditions which the Commission may impose, or deny the encroachment if it fails to meet the criteria stated below in Sections 3 and 4. The Planning Commission decision may be appealed to the City Council, pursuant to the appeal procedures of section Chapter 17.80 of the Rancho Pales-Verdes-MunfEipal Co". 4) In granting an Encroachment Permit fer fen^oo and—ler walls, the Director of oiaRlRiR Building and Cede Enferp-e—m ntCommunity Development or the Planning Commission must find the following: a) The encroachment is not detrimental to the public health/safety, and that the Public Works Director has made a written determination that the encroachment does not pose a hazard to vehicular traffic, pedestrians, or equestrians; and further that all other requirements for issuance of a Public Works Department encroachment permit are met. The Community Development Department review shall be concurrent with the Public Works Department review to the greatest degree possible. b) The encroaching structure cannot be reconfigured or relocated due to practical difficulties or unnecessary hardship, including economic hardship, so as to either: i) locate the structure on the applicant's property in accordance with provisions of the Municipal Code; or, ii) adhere to the criteria set forth for an encroachment requiring Planning Director - -Level -level Review review. c) The encroaching structure is not inconsistent with the general intent of the Development Code. d) Illuminating features; S„^h as light f,„+„res eleMeRtS of the encroachment, such a light fixtures,'ng structure +care designed and are configured in a manner that minimizes impacts to neighboring properties or vehicular traffic, and prevents direct or indirect illumination of a property other than the applicant's, as determined by the Director of Community Development. e)The encroachment 1ng-stFucture does not significantly impair a protected view from any surrounding property, Formatted: Not Expanded by / condensed by Formatted: No bullets or numbering 01203.0005/352406.1 Page 4 of 8 A-7 Encroachment Permit Policy Statement Revised: ^e^ember20, 241-6March 21, 2017 5) Approval of an Encroachment Permit f^r , fo^^^ ,^d -/^r I.AVaN shall be subject to the following conditions, and any other appropriate conditions necessary to protect the public health, safety, and welfare: a) Prior to construction of the encroachment , the owner shall submit to the City an "Indemnification and Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. b) Prior to construction of the encroachment fence andlor w the owner shall submit to the City a Use Restriction Covenant for recordation, agreeing to remove the encroachment within ten (10) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge that failure to remove the encroachment within the specified time will result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. c) Prior to construction of the encroachment, the owner shall obtain an Encroachment Permit from the Department of Public Works and. if applicable, permits from the Building and Safety Division. The owner shall be responsible for any fees associated with the issuance of said permit.. d) The encroachment shall be constructed and installed in accordance with the approved plans, and the owner shall comply with all conditions and requirements that are imposed on the project. e) Prior to construction of the encroachment, the applicant shall submit to the City a covenant, subject to the satisfaction of the City Attorney, which records these requirements as conditions running with the land, and binding all future owners of the property which is benefited by the encroachment (i.e., underlying right-of- way, adjacent property, or common area owned by a homeowners association, if any), until such time as the encroaching structure is removed from the right-of- way. f) The applicant shall comply with all recommendations and requirements, if any, required by the City's Planning Commission, Traffic Safety Committee, or Traffic Engineer. II. OBSERVATION BOOTHS AND SIMILAR STRUCTURES WITHIN THE PUBLIC RIGHT-OF-WAY 1) All requests for construction of observation booths or similar structures within the public right-of-way are to be submitted to the Community Development Department, and shall include the following materials. a) A letter from the applicant and/or adjacent property owner(s) describing 01203.0005/352406.1 Page 5 of 8 F11111111591 Encroachment Permit Policy Statement Revised: DeGe ,her 20 2016March 21, 2017 a) 01203.0005/352406.1 the proposed encroachment request and the reason for the request, Page 6 of 8 Formatted: Nt Expanded by / Condensed by ormabullets or numbering Encroachment Permit Policy Statement Revised: ^e^ember20, 241-6March 21, 2017 b) Any application for construction of an observation booth or similar structure, shall first be approved by the local Homeowners Association, if any, in accordance with the recorded CC & R's for the Homeowners Association. c) The applicant shall be responsible for all costs associated with the application. A minimum Trust Deposit of $1,000 GO shall be established to cover costs associated with the application. Additional deposits may be required if the costs for processing the application exceed the minimum required deposit. d) Five Twefv--(54-2) copies and an electronic copy of plans which clearly show the following: A site plan which shows the accurate lot dimensions, property lines, location and dimension of the adjacent public right-of-way, and the location of all easements, if applicable. ii) A site plan indicating the location and dimensions of all existing and/or proposed observation booths or similar structures, as well as the distance of all existing and/or proposed encroachments from the adjacent property lines. iii) Section and/or elevation drawings representing the total height of the proposed project, as measured from both the highest and lowest existing adjacent grades. e) Two copies of a "vicinity map", prepared to scale, which shows all properties located within the tract for which the proposed observation booth will serve, as well as all properties located within 500 feet of the tract boundaries. All lots shown on the "vicinity map" shall be numbered consecutively, beginning with the number "one". The "vicinity map" must be prepared exactly as described in the attached instruction sheet. f)Two (2) sets of self-adhesive mailing labels and one (1) photocopy of the labels which list the property owner of each parcel which falls within the boundaries shown on the "vicinity map". The name and address of every property owner (including the applicant) and the local Homeowners Association (if any), must be typed on 8-1/2 X 11 sheets of self-adhesive labels (33 labels per sheet). The labels shall be keyed to the consecutive numbers shown on the "vicinity map" as described above. The property owners' mailing list must be prepared exactly as described in the attached instruction sheet. f) 01203.0005/352406.1 Page 7 of 8 Formatted: No bullets or numbering A-10 Encroachment Permit Policy Statement Revised: ^e^ember20, 241-6March 21, 2017 2) All requests shall be subject to review first by the Traffic Safety Committee and then by the Planning Commission. Both the Traffic Safety Committee and Planning Commission meetings shall be duly—noticed public hearing pursuant to Section 17.80.090 of the RPVMC. Upon a favorable recommendation by the Traffic Committee, the Planning Commission shall grant the encroachment, subject to the conditions stated below in Section 16, or deny the encroachment if it fails to meet the criteria stated below in Sections 3 through 15, inclusive. The Planning Commission decision may be appealed to the City Council, within fifteen (15) calendar days following the Commission's decision. 3) In granting an Encroachment Permit for an observation booth or similar structure, the Planning Commission must find that each of the following conditions exist: a) The encroachment is in the best interest of the City. b) The encroachment is not detrimental to the public health and safety. c) There is no alternative location on private property to accommodate the proposed improvements without encroaching into the City's right-of-way. d) The encroachment has been designed in the safest manner possible. e) The encroachment does not significantly impair the view from the viewing area of any private property as defined in the City's Development Code, nor from an area designated by the General Plan or Coastal Specific Plan to be protected. 4) The maximum height limit of observation booths or similar structures located within the public right-of-way shall not exceed twelve (12) feet. 5) The observation booth or similar structure shall not exceed a maximum of 120 square feet in area. 6) For structures which are attended by an operator, restroom facilities shall be provided within the observation booth. 7) All necessary utilities (i.e., cable, electric) shall be located underground. 8) All minimum sight distances and turning radii shall be maintained, subject to review and approval by the City's Traffic Safety Committee and engineering consultant. 9) All observation booths or similar structures shall be located on a separate, curbed, and landscaped median. 01203.0005/352406.1 Page 8 Of 8 A-11 Encroachment Permit Policy Statement Revised: ^e^ember20, 241-6March 21, 2017 10) No portion of any eave and/or overhang shall extend beyond the edge of the curb of the landscape median, or into any travel lanes. The structure shall be designed to maintain appropriate lateral and overhead clearance to ensure that large and/or high profile vehicles or trucks will not hit the overhangs on the building. 11) Protective bollards shall be installed at each corner of the structure to reduce the potential for accidental damage caused by vehicles. 12) The observation booth or similar structure shall be compatible with the character and architectural styles of surrounding residences. 13) Directional signage only shall be permitted in association with construction of the observation booth or similar structure. Installation of any signs shall be subject to separate review and approval of a Sign Permit. Installation of signs with changeable copy intended to provide general information regarding upcoming events, meetings, etc., shall not be permitted within the public right-of-way. 14) Any proposed exterior lighting shall be located on the facade of the building, at a maximum height of ten (10) feet. All exterior lighting shall be shielded and directed downwards to prevent direct illumination of or towards surrounding properties. 15) Ingress/Egress vehicle lanes shall be a minimum of eighteen (18) feet wide at the Observation Booth to allow vehicles to pass a stopped vehicle. Wider travel lanes may be required at the discretion of the City. 16) Approval of an Encroachment Permit shall be subject to the following conditions: a) The applicant shall comply with all recommendations and requirements, if any, required by the City's Planning Commission, Traffic Safety Committee, or Traffic Engineer. b) Prior to construction of the observation booth or similar structure, the owner shall submit to the City a "Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. G) Prior to construction of the observation booth or similar structure, the owner shall submit to the City a Use Restriction Covenant for recordation, agreeing to remove the encroachment within sixty (60) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge_ 01203.0005/352406.1 Page 7 of a-912 A-12 Encroachment Permit Policy Statement Revised: December 20 2016March 21, 2017 that failure to remove the encroachment within the specified time will Formatted: Space Before: 0 pt result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. d)c) Prior to construction of the observation booth or similar structure, the owner shall obtain a minimum of one million (1,000,000) dollars liability insurance, naming the City as an additional insured, subject to review and acceptance by the City Attorney. Proof of said insurance shall be provided to the City annually. e)d) Prior to construction of the observation booth or similar structure, the owner shall obtain an Encroachment Permit from the Department of Public Works. The owner shall be responsible for any fees associated with the issuance of said permit. Oe) The encroachment shall be constructed and installed in accordance with the approved plans, and the owner shall comply with all conditions and requirements that are imposed on the project. g)ff)Prior to construction of the encroachment, the applicant shall submit to the City a covenant, subject to the satisfaction of the City Attorney, which records these requirements as conditions running with the land, and binding all future owners of the property which is benefited by the encroachment (i.e., underlying right-of-way, adjacent property, or common area owned by a homeowners association, if any), until such time as the encroaching structure is removed from the right-of-way. No person and/or vehicle shall be required to present identification nor otherwise be restricted, prohibited, or denied access to any public right-of- way, including but not limited to streets, sidewalks, parks, and/or public trails as a result of construction of any attended or unattended observation booth or similar structure. Oh) Prior to construction of the encroachment, the owner and/or applicant shall submit to the City a Covenant agreeing to assume all responsibility for maintenance and upkeep of the structure. III. HOMEOWNER ASSOCIATION SECURITY CAMERAS IN THE RIGHT-OF- WAY 1) All requests for construction of homeowners' association security cameras in the public right-of-way shall be submitted to the Community Development Department, and shall include the following materials. 01203.0005/352406.1 Page 8 of a-012 A-13 Encroachment Permit Policy Statement Revised: December 20 20161VIarch 21, 2017 a) A letter from the applicant (i.e. homeowners' association) and/or adjacent property owner(s) describing the proposed encroachment request and the reason for the request. b) Documentation to the satisfaction of the Director of Public Works, that demonstrates the location of the structure relative to the edge of the public right--of-way. CAll fees associated with an Eencroachment Ppermit for homeowners' association security cameras shall be waived. 2)The Public Works, Community Development, and Sheriff's Departments will meet with the applicant to assess the proposed location and to determine whether there is a more suitable evaluate pessi"'^ locations. 33)Security cameras owned by Homeowner homeowners' Associations associations shall be exempted from the base size and height limitations described elsewhere in this Policy, with the approval of the Director of Public Works and the Director of Community Development. 4) In granting an Encroachment Permit for homeowners' association security cameras, the Director of Community Development must find the following: The encroachment is not detrimental to the public health/safety, and that the Public Works Director has made a written determination that the encroachment does not pose a hazard to vehicular traffic, pedestrians, or equestrians; and further that all other requirements for issuance of a Public Works Department encroachment permit are met. The Community Development Department review shall be concurrent with the Public Works Department review to the greatest degree possible. The encroaching structure cannot be reconfigured or relocated due to practical difficulties or unnecessary hardship, including economic hardship, so as to either: i. locate the structure on the applicant's property in accordance with provisions of the Municipal Code; or, ii. adhere to the criteria set forth for an encroachment requiring Planning Director= -Level -level Rreview-. c. The encroaching structure is not inconsistent with the general intent of the Development Code. d. Illuminating elements associated with and a part of the proposed security camera and a pafLof the 9RGFGaGhqRg 6tFUGtUFe are configured in a manner that minimizes impacts to neighboring properties or vehicular 01203.0005/352406.1 Page 9 of a-912 Formatted: Indent: Left: 1", No bullets or numbering Formatted: Indent: Left: 0.5", No bullets or Formatted: Font: (Default) Arial, 12 pt jFormatted: Normal, No bullets or numbering A-14 Encroachment Permit Policy Statement Revised: De^emher20, 241 -March 21, 2017 traffic, and prevents direct or indirect illumination of a property other than the public right-of-way intended to be illuminated in order to enhance the night time use of the security camera ^^�: , as determined by the Director of Community Development. e. The encroaching structure does not significantly impair a protected view from any surrounding property. 5) Approval of an Encroachment Permit for homeowners' association security cameras shall be subject to the following conditions, and any other appropriate conditions necessary to protect the public health, safety, and welfare: a. Prior to construction of the encroaching structure, the owner shall submit to the City an "Indemnification and Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. b Prior to construction of the +e^^^ ^�allencroaching structure, the owner shall submit to the City a I ,—^ o^s+rietien r^„or. RtfGF agreeing to remove the encroachment within ten (10) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge that failure to remove the encroachment within the specified time will result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. c. Prior to issuance of the Encroachment Permit, the applicant shall comply with all City recommendations and requirements. The )r)Iica !r e#o+the proposed e ... GA. to-oGnstrLic A post, fence and/or wall, theGWRter shall obtain an Encroachment Permit from the Department of Public Works and, if applicable, any permit from Building and .Safety, Thee droll be r s'hle foo a v foes a a+efl ,ed+h +he iss, lance of said permit. Vie. The encroachment shall be constructed and installed in accordance with the approved plans, and the owner applicant shall comply with all conditions and requirements that are imposed on the Encroachment Permitp-m-fecf. e Prier to s nStri,s+ien of the e sh,v.en+en^reashinn s+n,sfi,re the nliean+ Shall submit to the City a nt s, bjee++e the sa+i Sfae+iAl. of the Gity A++erne• whish r GFdS these entS a Rdi+ienS r 01203.0005/352406.1 Page 10 of 4-012 Formatted: List Paragraph, Right: 0", Line spacing: single, No bullets or numbering, Tab stops: Not at 0.57" Formatted: Indent: Left: 0.07", Hanging: 0.5", No bullets or numbering Formatted: No bullets or numbering Formatted: Font: 12 pt, Highlight Formatted: Font: 12 pt, Highlight I Formatted: Highlight Formatted: Highlight Formatted: Highlight A-15 Encroachment Permit Policy Statement Revised: ^e^ember 20, 2MMarch 21, 2017 01203.0005/352406.1 Page 11 of 4-812 A-16 CITY COUNCIL POLICY NUMBER: 31 DATE ADOPTED/AMENDED: 04/16/96 (Amended 01/21/97, 04/18/00, 12/20/16, and 03/21/17) SUBJECT: Encroachments into the Public Right -of -Way POLICY: It shall be the policy of the City Council to follow the procedures outlined in the attached Policy Statement for encroachments in the public right-of-way, as adopted on April 16, 1996, revised on January 21, 1997, April 18, 2000, December 20, 2016, and March 21, 2017. BACKGROUND: On April 19, 1996, the City Council reviewed and approved an update of the City policy pertaining to encroachments of structures in the public right-of-way. The changes consisted of augmentation of the then current policy which was approved by the City Council on May 15, 1984, with language pertaining to the encroachment of tract entrance observation structures into the public right -of- way. The City Council has directed that this policy relating to encroachments into the public right- of-way be placed into the City Council Policy Manual. Amendments were made on April 18, 2000 to streamline the review process for certain types of encroachments into the right-of-way especially for unpermitted structure for which legalization is sought. Amendments were made on December 20, 2016 and March 21, 2017, to exempt security cameras owned by Homeowner Associations for public safety purposes provided that the location was approved by the Public Works and Community Development Departments. Additionally, certain sections were updated to be consistent with the City's Municipal Code, along with wording amendments for clarification purposes. Attachment: April 16, 1996 Policy Statement for Encroachments into the Public Right -of -Way (Revised January 21, 1997, April 18, 2000, December 20, 2016, and March 21, 2017) 01203.0005/352406.1 B-1 POLICY STATEMENT FOR IN THE PUBLIC RIGHT-OF-WAY ADOPTED APRIL 16, 1996 AND REVISED ON MARCH 21, 2017. The City Council approved this policy at its April 16, 1996, meeting, and amended it on January 21, 1997, April 18, 2000, December 20, 2016, and March 21, 2017. It should be noted that this policy replaces and supersedes the one adopted by the City Council on May 15, 1984. The City may permit encroachments of walls, fences, pilasters, observation booths, security cameras and/or similar structures on an individual basis, based on the following criteria: I. FENCES, WALLS, PILASTERS, AND OTHER SIMILAR STRUCTURES IN THE RIGHT-OF-WAY 1) All requests for construction of fences, walls, pilasters, and other similar structures that are to encroach into the public right-of-way shall be submitted to the Community Development Department, and shall include the following materials: a) A letter from the applicant and/or adjacent property owner(s) describing the proposed encroachment request and the reason for the request. b) A processing fee as established by Resolution of the City Council. c) Five (5) hard copies and an electronic copy of plans which clearly show the following: i) A site plan which shows the accurate lot dimensions, property lines, location and dimension of the adjacent public right-of-way, and the location of all easements, if applicable. ii) A site plan indicating the location and dimensions of all existing and/or proposed encroachments (i.e walls, fences, pilasters, or other similar structures) , as well as the distance of the proposed encroachments from the adjacent property lines. iii) Section and/or elevation drawings representing the total height of the proposed project, as measured from both the highest and lowest existing adjacent grade. d) Documentation to the satisfaction of the Director of Public Works that demonstrates the location of the proposed encroachment relative to the edge of the public right- of-way. 01203.0005/352406.1 Page 2 of 12 e) For encroachments to be reviewed by the Planning Commission, two copies of a "vicinity map", prepared to scale, which shows all properties located within the tract for which the proposed observation booth will serve, as well as all properties located within 500 feet of the tract boundaries. All lots shown on the "vicinity map" shall be numbered consecutively, beginning with the number "one". The "vicinity map" must be prepared exactly as described in the attached instruction sheet. f) For encroachments to be reviewed by the Planning Commission, two (2) sets of self- adhesive mailing labels and one (1) photocopy of the labels which list the property owner of each parcel which falls within the boundaries shown on the "vicinity map". The name and address of every property owner (including the applicant) and the local Homeowners Association (if any), must be typed on 8-1/2 X 11 sheets of self- adhesive labels (33 labels per sheet). The labels shall be keyed to the consecutive numbers shown on the "vicinity map" as described above. The property owners' mailing list must be prepared exactly as described in the attached instruction sheet. 2) Fences, walls, pilasters, and other similar structures which meet the following criteria shall be subject to review and approval by the Director of Community Development: a) Encroachments extending less than 6 -feet i n t o t h e public right-of-way (Note that it is the applicant's responsibility to demonstrate the location of the proposed encroachment to the Director of Public Works' satisfaction, which may entail preparation of a survey for some projects); b) Encroachments, such as individual pilasters or similar structures, having a base width that is no more than 24 inches on each side; c) Encroachments whose total height, including any decorative features, does not exceed 72 inches, unless located adjacent to the front property line, in which case the total height does not exceed 42 inches. The main structure (excluding decorative features) shall not exceed 60 inches, unless it is located within an Intersection Visibility Triangle as determined by the Director of Public Works, in which case the overall height including any decorative features may not exceed 30 inches; i) If the decorative features are lanterns, light fixtures, or some other kind of light source, then the property owner must demonstrate that adequate screening and shielding is provided to ensure that there is no direct or indirect illumination of another property other than where the light source is located, that there is no adverse traffic/pedestrian impact, and that all conditions of residential outdoor lighting pursuant to Municipal Code Section 17.56.030 are met. The Director's decision shall be appealable pursuant to the Appeal procedures of Chapter 17.80 of the Rancho Palos Verdes Municipal Code (RPVMC). 01203.0005/352406.1 Page 3 of 12 3) Fences, walls, pilasters, and other similar structures which meet the following criteria shall be subject to review and approval by the Planning Commission at a duly noticed public hearing pursuant to Section 17.80.090 of the RPVMC. a) Encroachments extending more than 6 -feet into the public right-of-way (Note that it is the applicant's responsibility to demonstrate the location of the structure to the Director of Public Works' satisfaction which may entail preparation of a survey for some projects); b) Encroachments, such as individual pilasters and other similar structures, having a base width that exceeds 24 inches on each side; c) Encroachments with a decorative features at a combined height that is greater than 72 inches, or encroachments without decorative features at a height that exceeds 60 inches. d) Encroachments serving as bases for decorative features (i.e. statuary) that are more than 60 inches in height, and/or the combined height of a decorative feature and its base that is greater than 72 inches. e) Encroachments that are decorative features (i.e. fountains) measuring more than 18 inches in height; f) Encroachments including decorative features or decorative features/bases with a combined height measuring greater than 30 inches within an Intersection Visibility Triangle. The Planning Commission may refer a request to the Traffic Safety Committee for recommendation, if traffic safety is involved. The Planning Commission may grant the encroachment, subject to the conditions stated below in Section 5, and any other conditions which the Commission may impose, or deny the encroachment if it fails to meet the criteria stated below in Sections 3 and 4. The Planning Commission decision may be appealed to the City Council, pursuant to the appeal procedures of Chapter 17.80 of the RPVMC. 4) In granting an Encroachment Permit, the Director of Community Development or the Planning Commission must find the following: a) The encroachment is not detrimental to the public health/safety, and that the Public Works Director has made a written determination that the encroachment does not pose a hazard to vehicular traffic, pedestrians, or equestrians; and further that all other requirements for issuance of a Public Works Department encroachment permit are met. The Community Development Department review shall be 01203.0005/352406.1 Page 4 of 12 concurrent with the Public Works Department review to the greatest degree possible. b) The encroaching structure cannot be reconfigured or relocated due to practical difficulties or unnecessary hardship, including economic hardship, so as to either: i) locate the structure on the applicant's property in accordance with provisions of the Municipal Code; or, ii) adhere to the criteria set forth for an encroachment requiring Director -level review . c) The encroaching structure is not inconsistent with the general intent of the Development Code. d) Illuminating features of the encroachment, such a light fixtures, are designed and configured in a manner that minimizes impacts to neighboring properties or vehicular traffic, and prevents direct or indirect illumination of a property other than the applicant's, as determined by the Director of Community Development. e) The encroachment does not significantly impair a protected view from any surrounding property. 5) Approval of an Encroachment Permit shall be subject to the following conditions, and any other appropriate conditions necessary to protect the public health, safety, and welfare: a) Prior to construction of the encroachment, the owner shall submit to the City an "Indemnification and Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. b) Prior to construction of the encroachment, the owner shall submit to the City a Use Restriction Covenant for recordation, agreeing to remove the encroachment within ten (10) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge that failure to remove the encroachment within the specified time will result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. c) Prior to construction of the encroachment, the owner shall obtain an Encroachment Permit from the Department of Public Works and, if applicable, permits from the Building and Safety Division. The owner shall be responsible for any fees associated with the issuance of said permit(s). 01203.0005/352406.1 Page 5 of 12 d) The encroachment shall be constructed and installed in accordance with the approved plans, and the owner shall comply with all conditions and requirements that are imposed on the project. e) Prior to construction of the encroachment, the applicant shall submit to the City a covenant, subject to the satisfaction of the City Attorney, which records these requirements as conditions running with the land, and binding all future owners of the property which is benefited by the encroachment (i.e., underlying right -of- way, adjacent property, or common area owned by a homeowners association, if any), until such time as the encroaching structure is removed from the right-of-way. f) The applicant shall comply with all recommendations and requirements, if any, required by the City's Planning Commission, Traffic Safety Committee, or Traffic Engineer. II. OBSERVATION BOOTHS AND SIMILAR STRUCTURES WITHIN THE PUBLIC RIGHT-OF-WAY 1) All requests for construction of observation booths or similar structures within the public right-of-way are to be submitted to the Community Development Department, and shall include the following materials. a) A letter from the applicant and/or adjacent property owner(s) describing the proposed encroachment request and the reason for the request. b) Any application for construction of an observation booth or similar structure, shall first be approved by the local Homeowners Association, if any, in accordance with the recorded CC & R's for the Homeowners Association. c) The applicant shall be responsible for all costs associated with the application. A minimum Trust Deposit of $1,000 shall be established to cover costs associated with the application. Additional deposits may be required if the costs for processing the application exceed the minimum required deposit. d) Five (5) copies and an electronic copy of plans which clearly show the following: i) A site plan which shows the accurate lot dimensions, property lines, location and dimension of the adjacent public right-of-way, and the location of all easements, if applicable. ii) A site plan indicating the location and dimensions of all existing and/or proposed observation booths or similar structures, as well as the distance of all existing and/or proposed encroachments from the adjacent property lines. 01203.0005/352406.1 Page 6 of 12 iii) Section and/or elevation drawings representing the total height of the proposed project, as measured from both the highest and lowest existing adjacent grades. e) Two copies of a "vicinity map", prepared to scale, which shows all properties located within the tract for which the proposed observation booth will serve, as well as all properties located within 500 feet of the tract boundaries. All lots shown on the "vicinity map" shall be numbered consecutively, beginning with the number "one". The "vicinity map" must be prepared exactly as described in the attached instruction sheet. f) Two (2) sets of self-adhesive mailing labels and one (1) photocopy of the labels which list the property owner of each parcel which falls within the boundaries shown on the "vicinity map". The name and address of every property owner (including the applicant) and the local Homeowners Association (if any), must be typed on 8- 1/2 X 11 sheets of self-adhesive labels (33 labels per sheet). The labels shall be keyed to the consecutive numbers shown on the "vicinity map" as described above. The property owners' mailing list must be prepared exactly as described in the attached instruction sheet. 2) All requests shall be subject to review first by the Traffic Safety Committee and then by the Planning Commission. Both the Traffic Safety Committee and Planning Commission meetings shall be duly -noticed public hearing pursuant to Section 17.80.090 of the RPVMC. Upon a favorable recommendation by the Traffic Committee, the Planning Commission shall grant the encroachment, subject to the conditions stated below in Section 16, or deny the encroachment if it fails to meet the criteria stated below in Sections 3 through 15, inclusive. The Planning Commission decision may be appealed to the City Council, within fifteen (15) calendar days following the Commission's decision. 3) In granting an Encroachment Permit for an observation booth or similar structure, the Planning Commission must find that each of the following conditions exist: a) The encroachment is in the best interest of the City. b) The encroachment is not detrimental to the public health and safety. c) There is no alternative location on private property to accommodate the proposed improvements without encroaching into the City's right-of-way. d) The encroachment has been designed in the safest manner possible. 01203.0005/352406.1 Page 7 of 12 AMM e) The encroachment does not significantly impair the view from the viewing area of any private property as defined in the City's Development Code, nor from an area designated by the General Plan or Coastal Specific Plan to be protected. 4) The maximum height limit of observation booths or similar structures located within the public right-of-way shall not exceed twelve (12) feet. 5) The observation booth or similar structure shall not exceed a maximum of 120 square feet in area. 6) For structures which are attended by an operator, restroom facilities shall be provided within the observation booth. 7) All necessary utilities (i.e., cable, electric) shall be located underground. 8) All minimum sight distances and turning radii shall be maintained, subject to review and approval by the City's Traffic Safety Committee and engineering consultant. 9) All observation booths or similar structures shall be located on a separate, curbed, and landscaped median. 10)No portion of any eave and/or overhang shall extend beyond the edge of the curb of the landscape median, or into any travel lanes. The structure shall be designed to maintain appropriate lateral and overhead clearance to ensure that large and/or high profile vehicles or trucks will not hit the overhangs on the building. 11)Protective bollards shall be installed at each corner of the structure to reduce the potential for accidental damage caused by vehicles. 12)The observation booth or similar structure shall be compatible with the character and architectural styles of surrounding residences. 13)Directional signage only shall be permitted in association with construction of the observation booth or similar structure. Installation of any signs shall be subject to separate review and approval of a Sign Permit. Installation of signs with changeable copy intended to provide general information regarding upcoming events, meetings, etc., shall not be permitted within the public right-of-way. 14)Any proposed exterior lighting shall be located on the facade of the building, at a maximum height of ten (10) feet. All exterior lighting shall be shielded and directed downwards to prevent direct illumination of or towards surrounding properties. 01203.0005/352406.1 Page 8 of 12 M 15)ingress/Egress vehicle lanes shall be a minimum of eighteen (18) feet wide at the Observation Booth to allow vehicles to pass a stopped vehicle. Wider travel lanes may be required at the discretion of the City. 16)Approval of an Encroachment Permit shall be subject to the following conditions: a) The applicant shall comply with all recommendations and requirements, if any, required by the City's Planning Commission, Traffic Safety Committee, or Traffic Engineer. b) Prior to construction of the observation booth or similar structure, the owner shall submit to the City a "Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. Prior to construction of the observation booth or similar structure, the owner shall submit to the City a Use Restriction Covenant for recordation, agreeing to remove the encroachment within sixty (60) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge that failure to remove the encroachment within the specified time will result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. c) Prior to construction of the observation booth or similar structure, the owner shall obtain a minimum of one million (1,000,000) dollars liability insurance, naming the City as an additional insured, subject to review and acceptance by the City Attorney. Proof of said insurance shall be provided to the City annually. d) Prior to construction of the observation booth or similar structure, the owner shall obtain an Encroachment Permit from the Department of Public Works. The owner shall be responsible for any fees associated with the issuance of said permit. e) The encroachment shall be constructed and installed in accordance with the approved plans, and the owner shall comply with all conditions and requirements that are imposed on the project. f) Prior to construction of the encroachment, the applicant shall submit to the City a covenant, subject to the satisfaction of the City Attorney, which records these requirements as conditions running with the land, and binding all future owners of the property which is benefited by the encroachment (i.e., underlying right-of-way, adjacent property, or common area owned by a homeowners association, if any), until such time as the encroaching structure is removed from the right-of-way. g) No person and/or vehicle shall be required to present identification nor otherwise be restricted, prohibited, or denied access to any public right -of- way, including but 01203.0005/352406.1 Page 9 of 12 not limited to streets, sidewalks, parks, and/or public trails as a result of construction of any attended or unattended observation booth or similar structure. h) Prior to construction of the encroachment, the owner and/or applicant shall submit to the City a Covenant agreeing to assume all responsibility for maintenance and upkeep of the structure. III. HOMEOWNER ASSOCIATION SECURITY CAMERAS IN THE RIGHT-OF-WAY 1) All requests for construction of homeowners' association security cameras in the public right-of-way shall be submitted to the Community Development Department, and shall include the following materials. a) A letter from the applicant (i.e. homeowners' association) and/or adjacent property owner(s) describing the proposed encroachment request and the reason for the request. b) Documentation to the satisfaction of the Director of Public Works that demonstrates the location of the structure relative to the edge of the public right-of-way. c) All fees associated with an Encroachment Permit for homeowners' association security cameras shall be waived. 2) The Public Works, Community Development, and Sheriff's Departments will meet with the applicant to assess the proposed location and to determine whether there is a more suitable location. 3) Security cameras owned by homeowners' associations shall be exempted from the base size and height limitations described elsewhere in this Policy, with the approval of the Director of Public Works and the Director of Community Development. 4) In granting an Encroachment Permit for homeowners' association security cameras, the Director of Community Development must find the following: a. The encroachment is not detrimental to the public health/safety, and that the Public Works Director has made a written determination that the encroachment does not pose a hazard to vehicular traffic, pedestrians, or equestrians; and further that all other requirements for issuance of a Public Works Department encroachment permit are met. The Community Development Department review shall be concurrent with the Public Works Department review to the greatest degree possible. 01203.0005/352406.1 Page 10 of 12 b. The encroaching structure cannot be reconfigured or relocated due to practical difficulties or unnecessary hardship, including economic hardship, so as to either: i. locate the structure on the applicant's property in accordance with provisions of the Municipal Code; or, ii. adhere to the criteria set forth for an encroachment requiring Director -level review. c. The encroaching structure is not inconsistent with the general intent of the Development Code. d. Illuminating elements associated with and a part of the proposed security camera are configured in a manner that minimizes impacts to neighboring properties or vehicular traffic, and prevents direct or indirect illumination of a property other than the public right-of-way intended to be illuminated in order to enhance the night time use of the security camera, as determined by the Director of Community Development. e. The encroaching structure does not significantly impair a protected view from any surrounding property. 5) Approval of an Encroachment Permit for homeowners' association security cameras shall be subject to the following conditions, and any other appropriate conditions necessary to protect the public health, safety, and welfare: a. Prior to construction of the encroaching structure, the owner shall submit to the City an "Indemnification and Hold Harmless" agreement for recordation, to the satisfaction of the City Attorney. b. Prior to construction of the encroaching structure, the owner shall submit to the City a License Agreement agreeing to remove the encroachment within ten (10) days of notice given by the Director of Public Works, except in case of an emergency where less notice may be required. The owner shall also acknowledge that failure to remove the encroachment within the specified time will result in removal of the structure by the City, and that the owner shall be billed by the City for the costs of removal of the encroaching structure. c. Prior to issuance of the Encroachment Permit, the applicant shall comply with all City recommendations and requirements. d. The applicant for the proposed encroaching structure, post, fence and/or wall, shall obtain an Encroachment Permit from the Department of Public Works and, if applicable, any permit from Building and Safety. . 01203.0005/352406.1 Page 11 of 12 B-11 e. The encroachment shall be constructed and installed in accordance with the approved plans, and the applicant shall comply with all conditions and requirements that are imposed on the Encroachment Permit. 01203.0005/352406.1 Page 12 of 12 B-12 CITY OF RANCHO PALOS VERDES INSTRUCTIONS FOR PREPARING A VICINITY MAP AND PROPERTY OWNERS LIST In order to satisfy public noticing requirements, certain planning applications require the submittal of a vicinity map and accompanying property owners list. The size of the vicinity map varies by application and may involve either adjacent properties, a 100' radius, or a 500' radius. Please check on the application form you are submitting for the vicinity map size you must submit. With the exception of "Adjacent Properties" maps, a vicinity map and property owners list must be prepared by a Title Company or other professional mailing list preparation service. The mailing labels must be certified as accurate by the agent preparing the mailing list. Attached is a list of firms that provide services in preparation of vicinity maps and certified mailing labels. This is not intended to be an exhaustive list and the cost of the services provided will vary. If you have any questions regarding properties of the vicinity map or property owners list, as described below, please the Planning Department at (310) 544-5228 or via email at planning@rpvca.gov. VICINITY MAP The purpose of the vicinity map is to clearly show all properties within the required radius of the subject lot (applicant). The vicinity map must clearly show the required radius line, dimensioned and drawn from the exterior boundaries of the subject lot, as shown below. All neighboring properties (including lots outside R.P.V. city limits) which fall completely within, partially within or are just touched by the radius line, must be consecutively numbered and the names and the addresses of the owners provided to the City as described below. Please devise a consecutive numbering system on the map and ignore the lot number, Assessors number, or any other number already found on the lots on the vicinity maps. An "adjacent properties" vicinity map does not involve a set radius but rather needs to identify all properties behind, beside, and in front of the proposed project site, as shown below. PROPERTY OWNERS MAILING LIST The property owner of every parcel (even if vacant, rented or government owned), which falls completely or partially within the required radius on the vicinity map must be identified, placed on a mailing list and submitted to the City. The name and address of every property owner along with the assigned lot identification number, which corresponds to the vicinity map, must be neatly typed on 8 '/2" x 11 sheets of Xerox or Avery self- adhesive labels, as shown below. Two (2) sets of self-adhesive labels and a Xerox copy of the list must be provided to the City with your subject application. These labels will be used by the City to mail notice of your subject application to neighboring property owners. The property owners list must be obtained from the most current L.A. County Tax Assessor's roll. The City does not provide this service. The Assessor's office located at 500 W. Temple Street, Room 205, Los Angeles, CA 90012. Office hours are 8:00 am to 4:30 pm Monday - Friday. The telephone number is (213) 974-3441. SAMPLE MAILING LABELS SAMPLE VICINITY MAPS Assigned Lot I.D. Number Property Owner Name Address City, State, Zip Code 1 2 Harold Jackson Malcolm Hill 773 Graylog 4117 Greenwood Meadow RPV, CA 90275 Torrance, CA 90503 'Adjuxmi „ B-13 City of IL RANCHO PALOS VERDES Community Development Department CERTIFICATION OF PROPERTY OWNERS' MAILING LIST Application(s) Applicant Name Subject Property Address Notice Radius Required Number of property owners to be notified I certify that the property owners' mailing list submitted with the application(s) listed above includes all of the persons listed on the latest adopted LA County Tax Roll as the legal owners (and if applicable occupants) of all parcels of land within feet of the subject property noted above. I certify that the property owners' mailing list has been prepared in accordance with the City of Rancho Palos Verdes Development Code and "Vicinity Map Instructions Sheet." I also understand that if more than 20% of the notices are returned by the post office after mailing due to incorrect address information, or if the address information is not complete, that I will have to submit a new property owners' list that has been prepared and certified as accurate by a Title Company or other professional mailing list preparation service, and the project notice will have to be re -mailed. Property Owner (Applicant) Signature Name (Please Print) Date Map Makers and Ownership Listing Services that may prepare radius maps and mailing lists Blue Energy P.O. Box 3305 Palos Verdes Peninsula, (310) 465-1825 Attn: Natalie Kay Sir Speedy Mapping Service 1073 Kendall Drive CA 90274 San Gabriel, CA 91775 (626) 281-6274 Attn: James Chang G.C. Mapping 711 Mission St., Suite D So. Pasadena, CA 91030 (626) 441-1080 Attn: Gilbert Castro JPL Zoning Services, Inc. 6263 Van Nuys Blvd. Van Nuys, CA 91401-2711 (818) 781-0016 (818) 781-0929 (FAX) Attn: Maria Falasca Kimberly Wendell P.O. Box 264 Los Alamitos, CA 90720 (562) 431-9634 (562) 431-9634 (FAX) Nieves & Associates 115 So. Juanita Ave. Redondo Beach, CA 90277 (310) 543-3090 Notification Maps. com 23412 Moulton Parkway, Ste. 140 Laguna Hills, CA 92653 (866) 752-6266 www.notificationmaps.com Attn: Martin Parker Ownership Listing Service P.O. Box 890684 Temecula, CA 92589 (800) 499-8064 (951) 699-8064 (FAX) Attn: Cathy McDermott Srour & Associates, LLC 1001 Sixth Street, Suite 110 Manhattan Beach, CA 90266 (310) 372-8433 Attn: Elizabeth Srour Susan W. Case 917 Glenneyre St., Ste. 7 Laguna Beach, CA 92651 (949) 494-6105 (949) 494-7418 T -Square Mapping Service 969 So. Raymond Ave., Floor 2 Pasadena, CA 91105 (626) 403-1803 (626) 403-2972 (FAX) Attn: Darla Hammond Robert Vargo 5147 W. Rosecrans Hawthorne, CA 90250 (310) 973-4619 B-15