CC SR 20160802 L - KOA Corp Agmt Traffic Sign Inventory AssessmentRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 08/02/2016
AGENDA HEADING: Consent Calendar
Consideration and possible action to award a Professional Services Agreement for the
Traffic Sign Inventory, Assessments and Cost Estimate Program to KOA Corporation.
RECOMMENDED COUNCIL ACTION:
(1) Award a Professional Services Agreement with KOA Corporation in the not -to -
exceed amount of $100,000 for the services related to the Traffic Sign Inventory,
Assessments and Cost Estimate Program; and,
(2) Authorize the Mayor and City Clerk to execute the Professional Services
Agreement pending City Attorney's approval as to form.
FISCAL IMPACT: This work is included in the adopted FY16-17 municipal budget.
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 101-3001-431-32-00 & 101-3006-431-32-00-;' -
ORIGINATED BY: Nadia Carrasco, Assistant Engineer c
REVIEWED BY: Michael Throne, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager.,P
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Services Agreement (page A-1)
B. KOA Proposal (page B-1)
BACKGROUND AND DISCUSSION:
The City is required by the State of California and the Federal Highway Administration
to establish and implement a sign assessment or management method to maintain
minimum levels of sign retro -reflectivity, as described in the latest edition of the
California Manual on Uniform Traffic Control Devices (CA MUTCD) for the regulatory,
warning and ground -mounted guide signs. Although the City has started to incorporate
sign replacements into some of its projects to meet these requirements, Public Works
believes that it would be more efficient to evaluate all the City -owned signs within its
rights-of-way at once in order to have a full sign inventory incorporated into the City's
geographic information system (GIS). This will allow better sign management and
maintenance in the future.
The scope of the request for proposals (RFPs) for the Traffic Sign Inventory,
Assessments and Cost Estimate Program consisted of assisting the City in performing a
thorough evaluation of all City -owned regulatory, warning, guide, recreational and street
1
name signs; generating a sign inventory database that can be incorporated into GIS and
the Cityworks work order tracking system; and creating a sign replacement program,
including a cost estimate.
The City received three proposals from the following consulting firms: Safety Network
Traffic Signs, KOA Corporation, and Willdan Engineering. KOA Corporation submitted
a comprehensive proposal that included all of the terms requested in the RFP. KOA
Corporation has provided services to the City in the past on various projects and
assignments that have been completed in a successful, timely manner and within
budget. It is therefore recommended that the City Council award a contract in the
amount of $100,000 for the Traffic Sign Inventory, Assessment and Cost Estimate
Program to KOA Corporation.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council's consideration:
Reject the KOA Corporation proposal, and direct Public Works to issue a
new RFP.
2
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
KOA CORPORATION
for
TRAFFIC SIGN INVENTORY, ASSESSMENTS, AND COST ESTIMATE PROGRAM
A-1
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND KOA CORPORATION
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into this 2nd day of August, 2016 by and between the City of Rancho Palos Verdes, a
California municipal corporation ("City") and KOA Corporation ("Consultant"). City and
Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter
collectively referred to as the "Parties".
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which may be referred to herein as the "services" or
"work" hereunder. As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that it has the qualifications, experience, and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
intended. For purposes of this Agreement, the phrase "highest professional standards" shall
-1-
01203.0006/304655.3
A-2
mean those standards of practice recognized by one or more first-class firms performing similar
work under similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
-2-
01203.0006/304655.3
A-3
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of
the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred
eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services
to be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation
therefor. City may in its sole and absolute discretion have similar work done by other
contractors. No claims for an increase in the Contract Sum or time for performance shall be
valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit `B" and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit `B" and any
other provisions of this Agreement, the provisions of Exhibit `B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed One Hundred Thousand dollars ($100,000.00) (the "Contract
Sum"), unless additional compensation is approved pursuant to Section 1.8.
-3-
01203.0006/304655.3
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month in a form approved by City's Director of
Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying
compliance with all provisions of the Agreement. The invoice shall detail charges for all
necessary and actual expenses by the following categories: labor (by sub -category), travel,
materials, equipment, supplies, and sub -contractor contracts. Sub -contractor charges shall also
be detailed by such categories. Consultant shall not invoice City for any duplicate services
performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
01203.0006/304655.3
A-5
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance
(Exhibit "D" ).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
Min Zhou Vice President
-5-
01203.0006/304655.3
1 o
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall
utilize only competent personnel to perform services pursuant to this Agreement. Consultant
shall make every reasonable effort to maintain the stability and continuity of Consultant's staff
and subcontractors, if any, assigned to perform the services required under this Agreement.
Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ron Dragoo, Principal Engineer, or Michael Throne,
Director of Public Works, or such person as may be designated by the City Manager. It shall be
the Consultant's responsibility to assure that the Contract Officer is kept informed of the
progress of the performance of the services and the Consultant shall refer any decisions which
must be made by City to the Contract Officer. Unless otherwise specified herein, any approval
of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer
shall have authority, if specified in writing by the City Manager, to sign all documents on behalf
of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
rem
01203.0006/304655.3
A-7
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent
(25%) of the present ownership and/or control of Consultant, taking all transfers into account on
a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or
any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
e uivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then
the general aggregate limit shall be twice the occurrence limit.
(b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including `any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
-7-
01203.0006/304655.3
MR
$1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and
any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a "claims made" basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant's services or the termination of this
Agreement. During this additional 5 -year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit `B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not
contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of
subrogation and contribution it may have against the City, its officers, employees and agents and
their respective insurers. Moreover, the insurance policy must specify that where the primary
insured does not satisfy the self-insured retention, any additional insured may satisfy the self-
insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written
notice by certified mail return receipt requested to the City. In the event any of said policies of
insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence
of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete,
certified copies of and endorsements to all required insurance policies at any time. Any failure
to comply with the reporting or other provisions of the policies including breaches or warranties
shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following "cancellation" notice:
01203.0006/304655.3
1 •
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY
SHALL MAIL THIRTY (30) -DAY ADVANCE WRITTEN NOTICE TO
CERTIFICATE HOLDER NAMED HEREIN.
[to be initialed]
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of
activities Consultant performs; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by
Consultant. The coverage shall contain no special limitations on the scope of protection afforded
to City, and their respective elected and appointed officers, officials, employees or volunteers.
Consultant's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that
the requirement to provide insurance shall not be construed as limiting in any way the extent to
which the Consultant may be held responsible for the payment of damages to any persons or
property resulting from the Consultant's activities or the activities of any person or persons for
which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification
liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is
required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be
provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
01203.0006/304655.3
A-10
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated "A" or better in the most recent edition of Best
Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the Risk Manager
of the City ("Risk Manager") due to unique circumstances. If this Agreement continues for more
than 3 years duration, or in the event the risk manager determines that the work or services to be
performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly
upon receipt of written notice from the Risk Manager.
-10-
01203.0006/304655.3
A-11
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at
all times during normal business hours of City, including the right to inspect, copy, audit and
make records and transcripts from such records. Such records shall be maintained for a period of
three (3) years following completion of the services hereunder, and the City shall have access to
such records in the event any audit is required. In the event of dissolution of Consultant's
business, custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
-11-
01203.0006/304655.3
A-12
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed "works made for hire" for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant
in performance of this Agreement shall be considered confidential, unless such information is in
the public domain or already known to Consultant. Consultant shall not release or disclose any
such information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors,
shall not, without prior written authorization from the Contract Officer or unless requested by the
City Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered
"voluntary" provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its
officers, employees, agents or subcontractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and the
work performed there under. City retains the right, but has no obligation, to represent Consultant
or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate
fully with City and to provide City with the opportunity to review any response to discovery
requests provided by Consultant. However, this right to review any such response does not
imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
-12-
01203.0006/304655.3
A-13
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the
City may take necessary steps to terminate this Agreement under this Article. Any failure on the
part of the City to give notice of the Consultant's default shall not be deemed to result in a
waiver of the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the
amount or validity of which is disputed by Consultant, or any indebtedness shall exist which
shall appear to be the basis for a claim of lien, City may withhold from any payment due, without
liability for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect the
obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by
any party of any breach of the provisions of this Agreement shall not constitute a waiver of any
other provision or a waiver of any subsequent breach or violation of any provision of this
Agreement. Acceptance by City of any work or services by Consultant shall not constitute a
waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any
right or remedy by a non -defaulting party on any default shall impair such right or remedy or be
construed as a waiver. Any waiver by either party of any default must be in writing and shall not
be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
-13-
01203.0006/304655.3
A-14
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. In addition, the Consultant
reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60)
days' written notice to City, except that where termination is due to the fault of the City, the
period of notice may be such shorter time as the Consultant may determine. Upon receipt of any
notice of termination, Consultant shall immediately cease all services hereunder except such as
may be specifically approved by the Contract Officer. Except where the Consultant has initiated
termination, the Consultant shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non -terminating party with the
opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
-14-
01203.0006/304655.3
A-15
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non -liability, of Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
-15-
01203.0006/304655.3
A-16
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys' fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the case of the
Consultant, to the person(s) at the address designated on the execution page of this Agreement.
Either party may change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated at the time personally delivered or in seventy-
two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or
modification of this Agreement shall be valid unless made in writing and approved by the
Consultant and by the City Council. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
-16-
01203.0006/304655.3
A-17
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non -Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials
9.7 Corporate AuthoritX.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said parry, (iii) by so executing this Agreement, such parry is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement
shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
-17-
01203.0006/304655.3
•
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first -above written.
ATTEST:
Carla Morreale, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
David J. Aleshire, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Ken Dyda, Mayor
CONSULTANT:
KOA CORPORATION
LISM
Lo
Name: Min Zhou
Title: Vice President
Name:
Title:
Address: 2141 West Orangewood Ave.,
Suite A
Orange CA, 92868
Two corporate officer signatures required when Consultant is a corporation, with one signature
required from each of the following groups: 1) Chairman of the Board, President or any Vice
President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant
Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS
APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0006/304655.3
A-19
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me
on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and
could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE(S)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑ OTHER
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
01203.0006/304655.3
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
A-20
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to
me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf
of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and
could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑
INDIVIDUAL
❑
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLES)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
NUMBER OF PAGES
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑
OTHER
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED ABOVE
01203.0006/304655.3
A-21
EXHIBIT "A"
SCOPE OF SERVICES
I. Brief description of the work to be performed:
A. Evaluate the condition of all City regulatory, warning, guide, recreational, general
information, and street name signs per the latest edition of the California Manual of
Uniform Traffic Control Devices (CA MUTCD) and sign retroreflectivity standards;
B. Create a City sign inventory database based on a Geographical Information System
(GIS) Platform; and
C. Prepare a sign -replacement program based on the condition of the sign and its post(s)
in conjunction with a cost estimate.
II. Consultant will perform the following Tasks:
Task 1 — Gather Sign Inventory Information
Consultant will inventory all signs, including regulatory, warning, guide, street name,
recreational, general information, and non-standard traffic signs found along the City -maintained
roadways, parks, and open space. Consultant will gather information for each sign, including all
of the attributes listed in Exhibit A -l. As part of this Task, Consultant will also place metal bar
code plates on each inventoried signed in order to tag each sign with a unique ID.
Sign data collection must be conducted in one direction at a time, in a manner that does
not put City staff or motorists in harm's way and that follows the latest edition of the CA
MUTCD for traffic control.
Task 2 — Retro -Reflectivity Assessment
Consultant will evaluate the retro -reflectivity of all signs described in Task 1 using a
RoadVista 922 reflectometer, specifically noting whether each sign meets the retro -reflectivity
requirements in the latest version of CA MUTCD.
Task 3 — Development of GIS -Based Sign Inventory Database
Consultant will work with City's GIS staff to develop a GIS -based sign inventory
database and management layer that documents the information gathered in Tasks 1 and 2. The
database will be compatible with the latest version of Microsoft Excel as well as the City's
Geocortex and Cityworks software. The database must be in a form that can be uploaded as a
layer in the City's Esri ArcGIS Server System. Following the upload, Consultant will review the
entire database and check for errors. Data standards and a complete list of the attributes that
must be included in the description of each sign in the GIS layer are included in Exhibit A-1.
Task 4.1— Sign Inventory Assessment and Recommendations Report
Consultant will produce a detailed itemized Conditions and Cost Estimate Report that
specifies all City signs (including posts and mounting) that require repairs or replacement for any
reason, and provides cost estimates for all such repairs and replacement. The sign replacement
program and cost estimate should be divided into three phases:
01203.0006/304655.3
EN
A-22
Phase 1: Regulatory and warning signs on main arterials and roads;
Phase 2: Regulatory and warning signs on residential streets; and
Phase 3: All guide, recreational, general information, street name signs, and non-standard
signs along the City rights-of-way roads, parks, and open space.
Task 4.2 — GIS Layers for Each Sign Replacement Program Phase
Consultant will create separate GIS layers for Phases 1, 2, and 3. These layers may either
be new separate layers or sublayers of the GIS layer created in Task 3.
III. Meetings
In order to facilitate the timely completion of the services and to ensure open and
constructive communication between the parties, Consultant will participate in the following
meetings with the City:
A. Project Kick -Off Meeting: Consultant will provide the meeting agenda and prepare
meeting minutes. This kickoff meeting will serve to define the goals and objectives as
well as confirm expectations on the part of the City and Consultant for the project and
establish lines of communication for the continued progress of the project. Equipment
and data format will be reviewed to ensure compatibility with City's GIS system and
Cityworks software. Bar Code ID and labels, and field inventory procedures, will be
reviewed to ensure that the appropriate data will be collected in the field to properly
develop the field inventory database.
B. Field Review Meeting: At the discretion of the City, parties will meet in the field to
discuss issues with the project.
C. Status Meetings: The parties will both attend a minimum of three (3) status meeting,
which will occur when the work is roughly one-third complete, two-thirds complete,
and fully complete. During these meetings, among other things, Consultant will
update the City on the status of the GIS layer so that any issues can be resolved
before the GIS layer is fully completed.
IV. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Meeting minutes and agendas
B. Field inventory/Sign assessment
C. Bar code all City owned signs
D. Create a GIS layer of all signs
E. Prepare a sign replacement program/cost estimate for each phase in Excel
F. Create separate GIS layers for each sign replacement program phase
01203.0006/304655.3
".1 %
A-23
V. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant will provide a weekly activity report to the Contract Officer.
B. Consultant will provide a monthly progress report to the Contract Officer.
VI. Consultant will utilize the following personnel to accomplish the Services:
A. Min Zhou, Project Manager
B. Chuck Stephan, QA/QC Manager
C. Frank Barrera, Task Manager (Traffic Control Device Inventory, & Sign Retro -
reflectivity Analysis)
D. Roger Pelayo, Task Manager (GIS Database Management)
E. Ryan Calad, Task Manager (Engineering Review, Documentation & Submittal)
F. Field Supervisor
G. 3 Field Crews (2 Staff Members per Crew)
H. Additional KOA Support Staff, as Needed
01203.0006/304655.3
A-3
A-24
EXHIBIT "A-1"
DATA STANDARDS AND ATTRIBUTES
I. Data Standards for the Geographic Information System (GIS) based Sign
Inventory Data for the City of Rancho Palos Verdes.
Current GIS System: Esri ArcGIS 10.3.1 for Server and ArcGIS 10.3.1 for Desktop
Standard
GIS Coordinate System:
Projection: California State Plane Coordinate System Zone 5
Units: U.S. Survey Feet
Horizontal Datum: North American Datum of 1983 (NAD83); Epoch: 2010.00
Vertical Datum: North American Vertical Datum of 1988 (NAVD88)
II. Required Attributes. The GIS layer created by the Consultant in Task 3 must include
the following descriptive attributes for each sign:
i. Sign ID Unique Identifier — Work with City prior to project execution to
recommend and assign a unique sign ID and bar code all City owned signs
ii. GPS Longitude & Latitude (Sub Feet) — on an axis parallel to the roadway and
insuring correctness in both sequential order and position to the road
iii. Nearest Postal Address — with street name first so as to be searchable i.e. Main
St. 1234, etc. or nearest cross street if postal address is not available
iv. Sign Type — CA MUTCD designation or custom designation as specified by
City for specialized signs
v. Other Sign Information — specific information unique to sign i.e. day and time
restrictions, no truck parking etc.
vi. Surveyor Notes
vii. Sign Size — assumed sign dimensions using standard specifications from CA
MUTCD and the City
viii. Dimensions of non-standard signs
ix. Sign Category per CA MUTCD (i.e. warning, regulatory, etc.)
x. Sign Height to bottom of sign
xi. Sign Color
xii. Sign Orientation — 8 -point compass direction, the direction the front of sign is
facing (i.e. North, Northeast, East, Southeast, and South etc.)
xiii. Post Type — i.e. 2x2 square, 3" round, traffic signal mast or street light pole
01203.0006/304655.3
A-25
xiv. Position — overhead, center, left or right of road centerline
xv. Shared Post
xvi. Number of Posts
xvii. Post Condition (i.e. good, rusted, bent, needs replacement)
xviii. Sign Condition
xix. Sign Photos of each sign and of multiple signs on one pole — with at least a 5
megapixel camera. All photos should be consistent with the correct orientation
and named according to the Sign ID Unique Identifier.
xx. Reflectivity Rating
xxi. Street Name
xxii. Ordinance Number (this field is to be filled by City staff)
xxiii. Install Date (this field is to be filled by City staff)
xxiv. Date of Collection
xxv. Time of Collection
xxvi. Name of Inspector
xxvii. Other Potential Attributes as agreed upon prior to project execution
01203.0006/304655.3
A-5
A-26
EXHIBIT `B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
L Section 9.8, License and Confidentiality Agreement, is hereby added and reads as
follows:
Before the commencement of any services under this Agreement, the parties shall
execute the License and Confidentiality Agreement for Geographic Information Systems Data,
attached to this Agreement as Exhibit B-1 and incorporated herein by this reference.
II. Section 9.9, Ownership, Storage, and Transfer of Data, is hereby added and reads as
follows:
All data generated by Consultant pursuant to this Agreement shall be the sole property of
the City of Rancho Palos Verdes. No part of the data may be reproduced, or stored in a retrieval
system, or transmitted in any form, whether electronic, mechanical, or otherwise, without the
City's prior written consent; however, Consultant is authorized to make backup copies of the
data solely for archival purposes.
01203.0006/304655.3
A-27
EXHIBIT `B-1"
LICENSE AND CONFIDENTIALITY AGREEMENT FOR GEOGRAPHIC
INFORMATION SYSTEMS DATA
01203.0006/304655.3
•
CITY OF RANCHO PALOS VERDES
LICENSE AND CONFIDENTIALITY AGREEMENT
FOR
GEOGRAPHIC INFORMATION SYSTEMS DATA
THIS AGREEMENT, effective as of the date specified below in Section 1, is
entered into between the City of Rancho Palos Verdes, a municipal corporation ("City")
and KOA Corporation ("Licensee").
RECITALS
A. City owns, maintains, and periodically updates Geographic Information
Systems data and databases that are more specifically described in the attached
Schedule 1 and that are referenced herein as "GIS Data.
B. Licensee has requested use of the GIS Data to be used exclusively by
Licensee for the specific project described as
Traffic Sign Inventory Assessment and Cost Estimate Program ("Project").
C. City is willing to provide the GIS Data to Licensee without charge, subject to
Licensee's acceptance of the terms and conditions of this Agreement.
In consideration of the mutual covenants and conditions set forth below, the
parties agree as follows:
AGREEMENT
TERM.
This Agreement is effective on the date that the last of the parties, whether City
or Licensee, executes this Agreement. It is the intention of the parties that Licensee will
first execute this Agreement and then submit it to the City. The City Clerk will attest to
the execution of all counterparts of this Agreement by City's duly authorized
representative and transmit one or more fully executed counterparts to Licensee. This
Agreement shall continue in effect until the Project has been completed unless sooner
terminated pursuant to the contract documents for the Project.
2. GRANT OF LICENSE.
City hereby grants to Licensee, and Licensee hereby accepts, a nonexclusive,
nontransferable, and nonassignable license to use the GIS Data from the effective date
of this Agreement until the completion or earlier termination of the Project, as provided
for above in Section (1).
B-1.2
A-29
3. AUTHORIZED USE OF LICENSED GIS DATA.
A. Licensee must restrict access to the GIS Data to those employees or agents
assigned the responsibility for use of the GIS Data in connection with the Project.
Licensee must take all commercially reasonable actions to prevent access to the GIS
Data by unauthorized persons.
B. Except as authorized by this Agreement, Licensee agrees that no part of the
GIS Data may be reproduced, or stored in a retrieval system, or transmitted in any form,
whether electronic, mechanical, or otherwise, without the City's prior written consent;
provided, however, that Licensee is authorized to make backup copies of the GIS Data
solely for archival purposes.
C. Licensee's use of the GIS Data is authorized by City exclusively for
Licensee's completion of the Project described in this Agreement, and not for additions
to this Project or completion of this Project by others.
D. Use of the GIS Data for any purpose not expressly authorized by this
Agreement requires the execution of a separate agreement with the City, or a written
modification of this Agreement.
E. Licensee agrees that it shall not solicit for sale, sell, loan, rent, lease,
sublicense, donate, or share with unauthorized third parties the licensed GIS Data.
4. SPECIAL TERMS AND CONDITIONS.
A. City makes no representations concerning the compatibility of the GIS Data
with any hardware or software used by Licensee.
B. City makes no representations concerning the accuracy or inclusiveness of
the licensed GIS Data, nor their fitness for a particular purpose.
C. All licensed GIS Data are and will remain the City's property.
D. City has no obligation to provide updates to the licensed GIS Data. The
delivery of any updated GIS Data is subject to the execution of a separate agreement
by the parties, or a written modification of this Agreement.
E. Licensee assumes all responsibility for verifying the accuracy of the GIS
Data and for safeguarding against unintended or inappropriate use of the GIS Data.
F. Licensee will assist the City in enhancing the reliability of the GIS Data by
providing to the City information concerning any errors or discrepancies that are
discovered while using the GIS Data.
2
B-1.3
A-30
5. INDEMNIFICATION AND HOLD HARMLESS.
A. To the maximum extent authorized by law, Licensee shall indemnify, defend,
and hold harmless the City, its officers, employees, agents, and contractors, from and
against all claims, actions, damages, losses, expenses, penalties, and liabilities of any
kind, including attorney's fees and administrative costs, attributable to or arising out of
Licensee's use of the GIS Data, or their use by unauthorized third -party recipients, or
from City's efforts to enforce this Agreement.
B. Licensee hereby releases City from all claims, actions, liabilities, losses, and
damages, including consequential or incidental damages, loss of profits, and indirect,
special, or other damages, attributable to or arising out of Licensee's use of the GIS
Data.
6. TERMINATION OF AGREEMENT.
Upon termination of this Agreement, Licensee must delete from Licensee's
computer network system, and from tape and disk storage devices and individual
computers, all electronic copies, backups, and archives of the GIS Data and any
derivatives thereof.
7. NOTICES.
Any notices that either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service; (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, that provides a receipt showing date and time of delivery; or (iii) mailing in the
United States Mail, certified mail, postage prepaid, return receipt requested, addressed
to the address of the party set forth below or at any other address that party may later
designate by notice:
To City: City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention: City Manager
To Licensee: KOA Corporation
2141 W. Orangewood Avenue, Suite A
Orange, CA 92868
3
B-1.4
A-31
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly
authorized representatives to execute this Agreement on the dates set forth below.
"LICENSEE"
By:
Title:
Date:
Reviewed by Department Head:
Date:
Reviewed by IT Manager:
Date:
4
B-1.5
A-32
SCHEDULE1
DESCRIPTION OF LICENSED GIS DATA
GIS DATA FILES WERE PREPARED ON THE FOLLOWING:
Computer Hardware: Generic Deskto
Operating System:
Windows 10
ESRI Software: ArcGIS Desktop Standard
Version: 10.3.1
Date of Release: July 21, 2015
DESCRIPTION OF LICENSED GIS DATA:
• City Parcels
• Street Centerlines
A-33
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
TASK AMOUNT
A. Tasks 1 & 2 $81,000
B. Task 3 $5,000
C. Task 4.1 $7,500
D. Task 4.2 $6,500
TOTAL $100,000
II. Tasks 1 & 2
For Tasks 1 & 2, Consultant will be paid upon receipt by the City of a monthly invoice
stating the percentage of the work that Consultant has completed during the previous
month. City will pay Consultant a percentage of the amount for Tasks 1 & 2 ($81,000)
equal to the percentage of the work completed in the previous month. For example, if
Consultant completes 10% of the work for Tasks 1 & 2 in a given month, City will pay
Consultant $8,100 for that month. The Contract Manager, in his or her sole discretion,
may require Consultant to demonstrate the basis for its calculation of the percentage of
the work that has been performed. If such a request is made, City will not be required to
pay Consultant until Consultant has produced evidence that reasonably demonstrates that
the percentage claimed on its invoice is accurate.
The total amount for Tasks 1 & 2 includes the costs of all necessary equipment, travel
costs including mileage, and all other miscellaneous costs.
III. Tasks 3, 4.1, and 4.2
Consultant will be compensated in a lump sum upon the completion of Task 3, 4. 1, and
4.2. The determination of whether a Task has been completed shall be in the sole
discretion of the City, and it shall be the Consultant's burden to provide the City with
sufficient materials and information to demonstrate that the Task has been completed in
accordance with the specifications of this Agreement.
IV. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City. Furthermore, the Consultant will have the
obligation to fix any submitted data or abnormalities in the GIS layer(s) and
01203.0006/304655.3
C-1
A-34
spreadsheet reported by the City's Contract Manager for a period of 180 days from
the date of final acceptance of the Services at no additional cost to the City.
V. The total compensation for the Services shall not exceed $100,000 as provided in
Section 2.1 of this Agreement.
01203.0006/304655.3
C-2
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the following
schedule. The time period for specific tasks within this schedule may be modified as
long as the start and final end dates are maintained.
CITY OF RANCHO PALOS VERSES
60144:14MININ:
"ect Schedule for T—Mc Sign Inventory, Ame-nenta and Cnse Endnn e s
City MRaeehn Paid. Verde
'D Task Nave 0urarion 1u131,'Ifi Aug 14,'15 4ug ta.'14 sep tl,'1fi Sep xS,'Sfi ,'t63,'IE m2n,'i6 Dee 4,'16 nec tE']
5 T 1 N' S W S t 2I M F T 1S W n5 i M I T 5 W S T
I IasNl-Sign lnre—n Information
94 days
2 ]�-NiekoR Heeling
2 days r 8F9
3 ]-2-N114 1--N ft.141145
IYVk
S 7,3- GIS Database FWd Inv Wn TemplMe Detign
2 t
g ]A- 5ign Inventory
B Ak
6 Task 2 • ktrc ftflecflrlty A.—n Wt
40 deys
r 2-1 Pet-KellWumete.TeAIE
8pk'
9 Task} - Sign lnrentory& Assessment Database System
70 days
DerelPPment
9 3.1- Database Demlopment
9 wks
.p 3.2 -Database Upd—dmg ark QAFQC
3uhs
i1 33 Tag each 5ign with llnicode I D.
2w
.1 7asN4- Sign lnwentery Assessment&Recmmendat—
5 ---
20 days 111`-
4A
4A Assessment Criteria
Ivk a
e 4.2-4ea-le Separate GlS layersfmr Each Sign Peplaumem auks —
Program Phase a Carkiti— Report
nralart: Ma5Pro�e[t_5ehed Teck ddi suinmeey ��� Prpgiess .Y t...,. ii. Meatirvfi -
u.te� Wed f/]0f2tj 16
Wd
II. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
01203.0006/304655.3 D-1
A-36
TABLE OF CONTENTS
QUALIFICATIONS & EXPERIENCE OF KEY INDIVIDUALS
QUALIFICATIONS & EXPERIENCE OF THE FIRM 9
PROJECT APPROACH
FIRM PROFILE
17
28
CITY OF RANCHO PALOS VERDES
KOA CORPORATION
FIA"NING & ENQINEEkING
B-1
OA CORPORATION 2141 West Orangewood Avenue, Suite
1 Orange, CA 928688
4 PLANNING & ENOINEERINC., t: 714.573.0317 f: 714.573.9534
www.koacorporation.com
July 14, 2016
Nadia Carrasco
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
RE: Proposal for Traffic Sign Inventory, Assessments and Cost Estimate
Dear Ms. Carrasco:
KOA Corporation (KOA) is well-qualified, fully prepared, and eager to provide the City of Rancho Palos Verdes
with the required services. KOA successfully conducted the port -wide signage inventory for the Port of Long Beach
(POLB) in 2011 and 2012. We inventoried more than 10,000 data points (signs and poles) using a Trimble GPS unit
and submitted a comprehensive GIS database which included hyperlinks with images for each sign we inventoried. We
created a detailed handbook and established guidelines with how to conduct inventory in the field. We developed
rigid QA/QC procedures for database management and submittal. As a result of this experience for the POLB, no
learning curve or training will be needed for our staff. The project won the APWA 2012 B.E.S.T. award. The POLB
subsequently hired KOA to develop the PS&E and bid document to replace approximately 600 substandard signs, based
on the recommendations from the signage inventory project. The contractor for POLB has completed the process of
correctly replacing the signs, for which KOA provided construction assistance.
Another unique advantage KOA offers is our traffic engineering expertise. Our engineers/planners will be able to
identify the unique conditions of the traffic signs and their retro -reflectivity in the field. We are knowledgeable in
dealing with the MUTCD and special traffic control issues. We also have in-house GIS specialists who can provide data
querying, training, reporting, and data transferring with the City's GIS system.
KOA is familiar with the City's roadways and traffic conditions. We have put together a very capable team to aid the
City in this endeavor. Ms. Min Zhou, PE, with more than 24 years of experience in transportation projects, will lead
the project team as the project manager. She possesses the knowledge, qualifications, and expertise to manage all
aspects of the preparation of this inventory project.
No addenda were released for this solicitation.
As a vice president and firm principal, I am authorized to negotiate on behalf of KOA Corporation. Please contact me
at (714) 573-0317 or mzhou@koacorp.com if you wish to discuss this proposal further or if you have questions.
Sincerely,
KOA Corporation
Min Lhou
Vice President
LOS ANGELES ONTARIO ORANGE SAN DEDG0
CITY OF RANCHO PALOS VERDES
QUALIFICATIONS & EXPERIENCE OF KEY INDIVIDUALS
DEPTH OF STAFF AVAILABLE
Min Zhou, PE Chuck Stephan PE, LEED AP
Project Oversight Quality Control Review
Frank Barrera Roger Pelayo Ryan Calad
Task Manager Task Manager Task Manager
Field Supervisor
3 Field Crews
2 Staff Members per Crew
Additonal KOA Support Staff, as Needed
RESUMES
The qualifications and experience of KOA's proposed key individuals are provided in the resumes that follow.
KOA CORPORATION
\.' NLANNING & ENGINEERING
[K3
CITY OF RANCHO PALOS VERDES
EDUCATION
MIN ZHOU, PE
MS, Civil Engineering, Michigan
PROJECT MANAGER
State University, E. Lansing
MS, Urban Planning, School
Ms. Min Zhou has 23 years of transportation engineering and planning
of Architecture, Tsinghua
experience with both private consultant companies and public agencies. She is
University, Beijing, China
knowledgeable in roadway design, traffic design, transportation modeling and
BS, Urban Planning, School of
study, non -motorized transportation, database management, and statistical
Architecture, Tongji University,
analysis. Ms. Zhou has managed several large-scale projects involving multiple
Shanghai, China
stake holder groups and has a reputation of delivering projects on-time and
under budget.
REGISTRATIONS
Prof. Civil Engineer, CA #66448
RELEVANT EXPERIENCE
PROFESSIONAL AFFILIATIONS
Port of Long Beach Sign Inventory and Management System
Institute Transportation
Professional Services, Long Beach, CA
Complete Streets
KOA Project Manager. The Port of Long Beach (POLB) was the second -
Council
Council Executive Committee
busiest container port in the United States. Acting as a major gateway for U.S.-
Women's Transportation Seminar
Asian trade, the port occupied 2,700 acres of land with 25 miles of waterfront
International Chinese
in the City of Long Beach, California. Heavy trucks made up the majority
Transportation Professional
of the vehicle volumes while automobiles served for employees and working
Association
shifts. Over the years, the POLB roadway and rail systems were expanded to
accommodate the increased size and volumes of heavy trucks. However, the
PROFESSIONAL ATTRIBUTES
signage and pavement markings were not up-to-date with the FHWA MUTCD
Traffic Engineering
and CA MUTCD standards. POLB was in urgent need of establishing a sign
Transportation Planning
inventory database. KOA developed a comprehensive and robust signage
Database Management
inventory database, to identify sign and sign structure deficiencies and to
Statistical Analysis
ultimately improve traffic safety. The inventory database served as a tool for
Roadway Design
signage maintenance and upgrades. The study assisted POLB in complying with
Transportation Design
the Sign Retro -reflectivity Requirements specified in the latest MUTCD.
Transportation Modeling
City of Banning Traffic Signal Inventory, Banning, CA
Traffic Analysis
Principal -in -Charge. KOA conducted a field survey for the existing conditions
Non -motorized Transportation
of the citywide traffic signal system and submitted a memorandum to
document the Traffic Signal System Inventory for the City of Banning. The
memorandum documented the existing roadway network, the existing
signalized intersection and traffic system inventory, the ITS implementations
currently deployed, and recommendations for potential improvements at each
intersection. KOA explored the funding sources to be used for potential
traffic signal improvements.
KOA CORPORATION 4
FLAhyNING & VAQ1NELKING
B-4
CITY OF RANCHO PALOS VERDES
EDUCATION
CHUCK STEPHAN, PE, LEED AP
BS, Agricultural Engineering,
QA/QC MANAGER
California Polytechnic State
University, San Luis Obispo
Mr. Stephan has 34 years of experience in civil engineering design and project
management on projects for many municipalities and private firms. He has
REGISTRATIONS
diverse project experience in planning, design, management, and construction
Prof. Civil Engineer, #5
of transportation, educational, institutional, industrial, aerospace, municipal,
LEED® Accredited Professional
residential and commercial projects. Mr. Stephan works in multiple capacities
(2007)
as Principal -In -Charge, project manager, project engineer, lead engineer,
design engineer, and construction engineer in both the civil and construction
PROFESSIONAL AFFILIATIONS
management disciplines.
American Public Works
Association
RELEVANT EXPERIENCE
American Society of Civil
City of Rancho Palos Verdes Arterial Roads Rehabilitation Project
Engineers
Fiscal Year 2010-2011, Rancho Palos Verdes, CA
PROFESSIONAL ATTRIBUTES
Project Manager & Design Engineer. Mr. Stephan prepared Plans, Specifications
Project Management
and Estimate for the rehabilitation of Palos Verdes (PV) Drive South in the
Civil Engineering Design
City of Rancho Palos Verdes. PV Drive South is a challenging arterial highway
Construction Management
winding along the bluffs of the Palos Verdes peninsula overlooking the Pacific
Capital Improvement Program
Ocean. The street varies from a fully developed 4 lane divided highway
Projects
with bicycle path, to a 2 lane highway over unstable creeping subgrade soils.
Pavement Design & Rehabilitation
Rehabilitation strategies included selective removal and replacement (R&R)
ADA Improvements
areas, asphalt rubber hot mix (ARHM) and conventional asphalt overlays, and
Water Pipelines
microsurface application. Work included the relocation and improvement of
Storm Drain & Sanitary Sewers
bus pads and shelters, retaining walls, PCC repairs, striping and markings. A
Medians & Landscaping
comprehensive traffic sign field review and replacement plan was prepared
Parking Lots
to bring all traffic signs into uniformity and conformance with MUTCD
Site Improvements
requirements. Construction Cost $2,000,000.
Plan Checking
City of Rancho Palos Verdes Residential Overlay and Slurry Seal,
NPDES Requirements.
Rancho Palos Verdes, CA
Engineering Staff Assistance
Principal- in -charge. Mr. Stephan served as principal in charge for this annual
Staff Training - Project
project including Slurry seal, Curb access ramps, asphalt grind and overlay.
Management, Design,
Construction Management
City of Rancho Palos Verdes Hesse Park ADA Assessment and
Management of Funding Sources
Recommendation Report, Rancho Palos Verdes, CA
for Local, State, Federal -aid
Project Manager. Mr. Stephan investigated ADA deficiencies in the entire
Projects
Rancho Palos Verdes Hesse Park area, including the Community Center, which
SR2S
houses meeting rooms, exercise room, kitchen and restrooms. The outdoor
SRTS
facilities include ballfields, volleyball courts, play area, picnic area, drinking
STPL
fountains, walking paths, and parking areas, and access to public Right of way.
Grant Applications &
Deliverables included a report with descriptions, map of deficient locations,
Reimbursement Requests
and estimated cost to remedy.
K OA CORPORATION 5
FIA"NING & 04r,1NEHING B-
CITY OF RANCHO PALOS VERDES
EDUCATION
FRANK BARRERA
BS, Urban Planning, California
TRAFFIC CONTROL DEVICE INVENTORY & SIGN RETRO -
State Polytechnic University,
REFLECTIVITY ANALYSIS
Pomona
Mr. Barrera has 10 years of experience in the transportation planning field
PROFESSIONAL AFFILIATIONS
and has assisted in the preparation of traffic impact and circulation studies for
American Planning Association
public and private developments throughout Southern California. He is one
of KOAs leading GIS specialists. He provides graphics for many of the studies
PROFESSIONAL ATTRIBUTES
undertaken by the firm. He is proficient in the use of intersection capacity
Transportation Planning
software and various graphics programs.
Field Inventory
GIS -based Data Collection
RELEVANT EXPERIENCE
GIS Analysis
Traffic Analysis
Orange County Transportation Authority (OCTA) Roadway
Circulation/Parking Studies
Operations and Analysis Database System (ROADS) GIS Request
Graphics Design
Assistance & Maintenance Engineering, Orange County, CA
Consultant Project Engineer. OCTAs ROADS was a GIS network database for
storing important traffic signal -related data for collecting/sharing information
across agencies and between traffic signal synchronization projects. While
acting as an extension of staff, Mr. Barrera responded to requests from traffic
engineers to input and collect data into/from ROADS.
Port of Long Beach Sign Inventory and Management System
Professional Services, Long Beach, CA
GIS Database Manager/Assistant Project Manager. KOA conducted signage
inventory and database management for approximately 10,000 varied traffic
signs. A project goal was to help POLB comply with the sign retro -reflectivity
requirements specified in the CA MUTCD. The team identified the critical
steps of the project, including pre -field inventory preparation and training, field
inventory supervision/monitoring, database processing, final documentation,
and recommendations. The latest Trimble GPS unit model, with high precision
and bar code labeling technology, was used for the database management. Mr.
Barrera was part of the field team that used the Trimble GPS unit model to
obtain the GPS, physical, and photographic data for each sign.
OCTA Regional Capacity Needs Assessment, Orange County, CA
Project GIS Operator. This project conducted an updated analysis of the
adequacy of the Orange County Master Plan of Arterial Highways to meet
long-term travel demands projected for the arterial street system in Orange
County. Mr. Barrera helped gather information from all Orange County cities,
based on interview meetings with project managers and city staff. He assisted
in updating the GIS database based on the information provided by the prime
consultant. Mr. Barrera completed various graphics tasks for this project using
ArcMap, a GIS mapping software.
K OA CORPORATION
FIA"NING & 04r,1NEHING
6
_^
B-6
CITY OF RANCHO PALOS VERDES
EDUCATION
ROGER PELAYO
BS, Urban & Regional Planning,
GIS DATABASE MANAGEMENT
California State Polytechnic
University, Pomona
Mr. Roger Pelayo is an senior transportation planner with nine years
Minor, Geographic Information
of experience specializing in a wide range of studies. He has prepared
Systems, California State
circulation elements for general plans, community plans, mobility studies
Polytechnic University, Pomona
on neighborhood and community scales, parking studies, and impact studies
throughout Southern California. He has helped in the data collection and
PROFESSIONAL AFFILIATIONS
graphic design for many of the studies undertaken by the company. His
American Planning Association
academic and work experience provides him with a background in ArcGIS for
mapping, research, and analysis.
PROFESSIONAL ATTRIBUTES
Transportation Planning
RELEVANT EXPERIENCE
Traffic Analysis
Riverside Transmission Reliability Project (RTRP) Traffic Study,
Data Collection
Riverside County, CA
GIS
Circulation/Parking Analysis
Project Planner. KOA prepared a traffic study to assess the impacts of the
Multi -modal Transportation
proposed RTRP, to be constructed along multiple corridors. The study
Systems
included an inventory of the local transportation network and an assessment
of the potential impacts associated with each of the proposed transmission line
routes and substation installations and upgrades. The analysis addressed the
agency's guidelines and requirements; the methodology for collecting baseline
characteristics of major roadways and evaluating impacts; the environment
within the study corridors and vicinity; the potential impacts on transportation
networks and modes; and recommended mitigation measures.
Red Hill Country Club Drive Road Closure Cut -through Traffic and
Travel Time Analysis, Rancho Cucamonga, CA
Project Planner. A license plate survey sampling was conducted to quantify
the "cut -through" traffic. A travel time survey was conducted to quantify the
closure's travel time impacts on residents and on as patrons of the Country
Club. Mr. Pelayo participated in the data processing, report preparation, and
recommendations that were presented to the community.
City of Colton General Plan Circulation Element & EIR, Colton, CA
Project Planner. KOA conducted a traffic impact analysis for the report. The
study area included 38 intersections and 50 roadway segments. The traffic
analysis documented existing and future circulation conditions, both with and
without the incremental increases in development expected under the updated
land use plan. The report provided recommendations regarding physical
roadway facility capacity, traffic signals, and transit network improvements, to
adequately accommodate anticipated growth. Regional traffic growth and the
growth expected from the update were analyzed using the sub -regional East
Valley Transportation Model.
KOA CORPORATION
FIA"NING & 04r,1NEERING
7
B-7
CITY OF RANCHO PALOS VERDES
EDUCATION
RYAN CALAD, PE
BA, Social Ecology (Urban
ENGINEERING REVIEW, DOCUMENTATION & SUBMITTAL
Planning Focus), University of
California, Irvine
Mr. Ryan Calad is a motivated and innovative traffic engineer with 10 years of
work experience in the traffic engineering, planning, and design field. He is
REGISTRATIONS
practiced in signal timing, signing and striping plans, traffic control plans, traffic
Prof. Traffic Engineer, CA #2692
impact assessments, parking studies, and parking management plans. His
specific work experience includes highway improvement projects, intersection
PROFESSIONAL AFFILIATIONS
and arterial capacity analyses, traffic signal coordination, intersection design,
Orange County Traffic
cost estimates, and simulation studies.
Engineering Council
Institute of Transportation
RELEVANT EXPERIENCE
Engineers
City of Rancho Palos Verdes Engineering Consulting Services for
Intelligent Transportation Society
Palos Verdes Peninsula Emergency Detour Plans, Palos Verdes
of California
Peninsula Cities, CA
Senior Engineer. KOA updated the emergency detour plans for the
PROFESSIONAL ATTRIBUTES
Palos Verdes Peninsula. The goal of the update was to make plans more
Traffic Engineering
comprehensive and current with applicable standards. Emergency detour
Signal Timing
route plan A through H covered different road closure scenarios needed to
Signing & Striping Plans
address natural and man-made events. Mr. Calad was responsible for the
Traffic Control Plans
design and review of the plans.
Traffic Analysis
Circulation/Parking Analysis
POLB Harbor Scenic Drive Improvements, Long Beach, CA
Parking Management Plans
KOA Project Manager. KOA is providing traffic planning and engineering
Intersection Design
support for the project segment of Harbor Scenic Drive, a four -to -six lane
Cost Estimates
expressway with numerous ramps, weaving areas, and over/under-crossings.
Highway Improvements
Nearly two-thirds of the traffic consists of heavy trucks. The main issue is
AutoCAD
the existing substandard roadway design. KOA's work included construction
MicroStation
documents (PS&E) for the project improvements which included the 46 sheets
AutoTURN
of singing and striping plans, lighting plans, and traffic control plans. Mr. Calad
Tru -Traffic
served as the project manager of the construction document phase of the
HCM Programs
project, for which he designed and oversaw the plans, specifications, cost
Synchro
estimates, and final submittals.
Synch ro/SimTraffic
HCS2010
City of Pomona On-call Traffic Engineering Services, Pomona, CA
Traffix
On -Call Assistant City Traffic Engineer. While under and on-call contract,
SIDRA
KOA provided staff to the City of Pomona as the City Traffic Engineer and
PTV Vistro
Assistant City Traffic Engineer. As part of the on-call services, Mr. Calad
Econolite Controllers
maintained weekly office hours at City Hall to conduct day-to-day tasks
BI Tran Controllers
required by a California -registered Traffic Engineer. His role and assignments
for the position included the review and approval of traffic control plans,
traffic studies, and to be the initial contact for citizen -requested traffic reviews
and inquiries.
KOA CORPORATION 8
FLA"NING & 04r,1NELKING BaxQ^
QUALIFICATIONS & EXPERIENCE OFTHE FIRM
MANAGEMENT SYSTEM
LONG BEACH, CA
t .-
iMl.M.K
KOA and its team were retained by the Port of Long Beach (POLB) to
conduct signage inventory and database management for approximately
10,000 traffic signs of different types on streets within the POLB Harbor
District's jurisdiction. The goals of this project are to enable POLB to improve
traffic safety by helping to maintain signs in a good condition and assist
POLB in complying with the Sign Retro -reflectivity Requirements specified
in the Manual on Uniform Traffic Control Devices (MUTCD). The KOA
team identified the critical steps of the project, including pre -field inventory
preparation and training, field inventory supervision/ monitoring, database
processing, final documentation, and recommendations. The latest Tremble
GPS unit model with high precision and bar code labeling technology is used
for the database management. Software Implemented: ArcGIS, TerraSync,
GPS PathFinder
KOA CORPORATION
P
NLANNING & ENGINEERING
CITY OF RANCHO PALOS VERDES
PORT OF LONG BEACH
Pai-kang Wang
Senior Traffic Engineer
(562) 283-7881
wang@polb.com
DURATION
2011-2013
PROJECT FEATURES
• Sign Inventory
• Database Management
• 10,000 Traffic Signs
• Sign Retro -reflectivity
Evaluation
• GPS -based Data Collection
• ArcGIS
• TerraSync
• GPS PathFinder
Fe e
VJ
PORT OF LONG BEACH PS&E SIGN REPLACEMENT
LONG BEACH, CA
I
KOA developed the plans, specifications, and estimates for the replacement
of approximately 600 signs within the Port of Long Beach (POLB). Based
on the Signage Inventory Report prepared for a previous project, KOA and
POLB identified existing signs and poles that required immediate replacement,
relocation, or removal, based on existing sign conditions and compliance with
current MUTCD sign standards. KOA was tasked with the preparation of
plans that would aid the contractors in locating and identifying the signs and
poles to be replaced. These plans included: location maps with the locations
of all sign poles to be addressed; attribute tables to identify each specific
sign and the desired action to be taken; special sign details; and general sign
and pole installation details. These plans were submitted along with the
cost estimates and specifications for the contractor to follow during the
replacement of these critical signs throughout the port.
KOA CORPORATION
PLAW41NG & ENQINEEkING
CITY OF RANCHO PALOS VERDES
PORT OF LONG BEACH
Jose lbarra
Engineering Division,
Design Traffic Section
(562) 283-7899
Jose.ibarra@polb.com
DURATION
2013-2014
PROJECT FEATURES
• Engineering Cost Estimates
• PS&E Plans Preparation
lul
Select a data type' Volumes :;de,
node id volume type date
timecomment
pedestrian count
bus stop hr
NBLNBTNBRSBLSBTSBR�
748 15 11/01/2006700
Euclid Count23
29 245
26
39 180 80
748 15 11/01/2006715
Euclid_Count11
28 291
37
41 183 62
748 15 11/01/2006730
Euclid—Count 20
33 277
32
53 221 91
748 15 11/01/2006745
Euclid_Count19
23 337
36
75 226 109
748 15 11/01/2006800
Euclid_Count18
30 326
43
67 253 95
748 15 11/01/2006815
Euclid Count 24
36 354
46
74 244 101
748 15 11/01/2006830
Euclid_Count19
31 345
44
63 257 89
748 15 11/01/2006845
Euclid_Count16
29 1332
38
167 1246 186
748 15 11/01!20061200
Euclid Count29
42 197
49
24 220 83
748 15 11/01!20061215
Euclid_Count28
45 185
56
28 216 75
748 15 11/01/20061230
Euclid_Count24
42 203
51
30 207 71
748 15 11/01/20061245
Euclid Count 27
46 192
48
29 224 74
748 15 11/01!20061300
Euclid Count 24
39 211
53
33 214 81
748 15 11/01/20061315
Euclid Count 28
49 217
58
30 233 71
748 15 11/01=061330
Euclid—Count 20
42 199
53
35 216 74
748 15 11/01/20061345
Euclid_Count26
44 208
50
36 215 69
748 15 11/01!20061400
Euclid Count
0 1
0
0 0 0
748 15 11/01/20061600
Euclid_Count6
53 1283
45
130 1296 187
748 15 11/01!20061615
Euclid_Count10
42 268
35
31 321 87
748 15 11/0V20061630
Euclid Count 15
45 282
43
35 319 88
748 15 11/01=061645
Euclid_Count14
52 274
44
37 313 82
748 15 11/01/20061700
Euclid_Count9
56 290
49
32 325 76
748 15 11/01/20061715
Euclid—Count 5
55 279
45
30 306 82
748 15 11/01!20061730 Euclid Count3 51 287 48 34 296 73 "
OCTA ROADS (GIS) REQUEST ASSISTANCE &
MAINTENANCE ENGINEERING
ORANGE COUNTY, CA
The Roadway Operations and Analysis Database System (ROADS) is a
GIS network database created by OCTA to store important signal timing,
synchronization parameters, traffic counts, and other related information
and to collect and share information in a database to better coordinate key
information across agencies and between multiple signal synchronization
projects. OCTA had multiple on-call consultants working on multiple corridor
signal synchronization projects who submitted their data for input into
ROADS. KOA assisted OCTA staff with handling requests for inputting data
into and collecting data from ROADS. This included working with consultants
and local agency traffic engineers regarding assistance requests and ensuring
the timely completion of those requests.
KOA CORPORATION
FLAr4NING & LNQINEERING
CITY OF RANCHO PALOS VERDES
ORANGE COUNTY
TRANSPORTATION
AUTHORITY (OCTA)
Ron Keith
Principal Traffic Engineer
(714) 560-5990
rkeith@octa.net
DURATION
2013-2014
PROJECT FEATURES
• Updated/Maintained OCTXs
GIS database
B-11
COUNTY OF LOS ANGELES REFLECTIVE MARKER
EVALUATION FOR ROAD MAINTENANCE DISTRICTS 551,
555 & 556
LOS ANGELES COUNTY
The purposes of evaluating reflective markers (RMs) along project roadways
within three unincorporated County districts were to verify that the County's
preliminary inventory was accurate and complete; determine if the inventoried
RMs were necessary and consistent with the latest CA MUTCD standards
and with the County's Delineator and Object Markers Guidelines; and identify
locations with recommendations for removal, modifications, or alternate
treatment. Based on our findings, KOA provided recommendations for
complying with the applicable guidelines. The project districts ranged from
300 to 600 square miles. KOA updated the County's preliminary log sheets to
field -inventory the RMs in each district. The data collection, including photos,
was conducted using a customizable and camera -capable Trimble GPS unit,
which was loaded with the County's preliminary data. KOA reviewed the
inventoried RMs and provided a recommendation for their use. Deliverables
included preliminary and final evaluation reports and lists of RMs that required
actions.
KOA CORPORATION
FLAW41NG & ENQINELRING
CITY OF RANCHO PALOS VERDES
LOS ANGELES COUNTY
DEPARTMENT OF PUBLIC
WORKS
Gerald Ley
Traffic and Lighting
(626) 300-4822
DURATION
2013
PROJECT FEATURES
• Roadway Marker Inventory
• Field Inventory
• Verification of MUTCD
Compliance
• Verification of Compliance
with Agency Guidelines
• GPS -based Data Collection
• 300-600 Square Miles of Data
Collection Area
B-12
12
•'•7L
Mx'M•nenco oisir�-
ar'
W
Q w
f •
•
'.Y,.r
Ressas�a��tlutlm ii ol5 unxl
�F'�.
t��
:,��'-����
!gyp•.. •�
µ
— {
PemaiY
COUNTY OF LOS ANGELES REFLECTIVE MARKER
EVALUATION FOR ROAD MAINTENANCE DISTRICTS 551,
555 & 556
LOS ANGELES COUNTY
The purposes of evaluating reflective markers (RMs) along project roadways
within three unincorporated County districts were to verify that the County's
preliminary inventory was accurate and complete; determine if the inventoried
RMs were necessary and consistent with the latest CA MUTCD standards
and with the County's Delineator and Object Markers Guidelines; and identify
locations with recommendations for removal, modifications, or alternate
treatment. Based on our findings, KOA provided recommendations for
complying with the applicable guidelines. The project districts ranged from
300 to 600 square miles. KOA updated the County's preliminary log sheets to
field -inventory the RMs in each district. The data collection, including photos,
was conducted using a customizable and camera -capable Trimble GPS unit,
which was loaded with the County's preliminary data. KOA reviewed the
inventoried RMs and provided a recommendation for their use. Deliverables
included preliminary and final evaluation reports and lists of RMs that required
actions.
KOA CORPORATION
FLAW41NG & ENQINELRING
CITY OF RANCHO PALOS VERDES
LOS ANGELES COUNTY
DEPARTMENT OF PUBLIC
WORKS
Gerald Ley
Traffic and Lighting
(626) 300-4822
DURATION
2013
PROJECT FEATURES
• Roadway Marker Inventory
• Field Inventory
• Verification of MUTCD
Compliance
• Verification of Compliance
with Agency Guidelines
• GPS -based Data Collection
• 300-600 Square Miles of Data
Collection Area
B-12
12
TRAFFIC SIGN INVENTORY, ASSESSMENTS AND COST ESTIMATE
CITY OF RANCHO PALOS VERDES
CITY OF SOUTH GATE STREET LIGHTING MASTER PLAN
SOUTH GATE, CA
KOA assisted the City of South Gate Public Works Department in preparing
a citywide lighting master plan. As part of this preparation, KOA completed
an extensive inventory of nearly 4,500 street lights and 100 parking lot
lights in the City of South Gate. The inventory included obtaining the GPS
coordinates of each light and field -verifying pole material, luminaire mast arm
length, wattage, and fixture type (LED or HPS). The field survey also included
identifying lighting equipment with damage, conflicting street trees, and
inadequate ADA clearance. The master plan was prepared to help support
the City's goals of providing the appropriate lighting to promote public safety
and energy efficiency. The completed Lighting Master Plan (LMP) will help
to ensure that all areas of the City receive consistent treatment and give
guidance to elected officials, residents, developers, and the Department of
Public Works on the installation and maintenance of the lighting systems. The
current draft LMP includes: (1) a description of the existing lighting system
with the identification of deficiencies and future needs; (2) a master plan that
identifies design standards, target improvement projects, and implementation
guidelines; (3) project costs, cost-saving projections, and financing options; and
(4) a five-year capital improvement program.
KOA CORPORATION
PLAW41NG & ENQINEEkING
CITY OF SOUTH GATE
Kenneth Tang
Project Manager
(323) 563-9574
I<tang@sogate.org
DURATION
2011-2013
PROJECT FEATURES
• Field Inventory of city-wide
street lights
• Created GIS database
B-13
IN
CITY OF BANNING TRAFFIC SIGNAL INVENTORY AND
SIGNAL SYSTEM UPGRADE
BANNING, CA
KOA conducted a field survey for the existing conditions of the citywide
traffic signal system and submitted a memorandum to document the
Traffic Signal System Inventory for the City of Banning. The memorandum
documented the existing roadway network, the existing signalized intersection
and traffic system inventory, the ITS implementations currently deployed,
and recommendations for potential improvements at each intersection.
KOA explored the funding sources to be used for potential traffic signal
improvements.
Following the inventory work, KOA helped the City obtained HSIP Grant
funds to upgrade the signal system. Subsequently, KOA completed the PS&E
design of the signal system upgrade. Final construction plans have been
submitted to Caltrans and are waiting for E76 approval for construction.
KOA CORPORATION
PLAW41NG & ENQINEEkING
CITY OF RANCHO PALOS VERDES
CITY OF BANNING
Arturo Vela, PE
Acting Public Works Director
(951) 922-3130
avela@co.banning.ca.us
DURATION
2015
PROJECT FEATURES
• Comprehensive Traffic
Signal Inventory, Signal
System Upgrading, Grand
Application, and PS&E
Preparation
AM
14
ON-CALLTRAFFIC ENGINEERING INVENTORY &
DATABASE SERVICES FORVARIOUS LOCALAGENCIES
SOUTHERN CALIFORNIA
KOA assisted the cities of South Pasadena, Santa Ana, Orange, La Habra,
Yorba Linda, Port Hueneme, and Huntington Beach for the following field
inventory and database services:
• Citywide Signal Controller Inventory and Database
• Citywide Posted Speed Limit Surveys
• Citywide Street Lighting Inventory and Master Plan
• Citywide Parking Assessment
• Grant Funding Application for Reflective School Signs
KOA CORPORATION
PLAW41NG & ENQINEEkING
CITY OF RANCHO PALOS VERDES
CITY OF SOUTH PASADENA
Shin Furukawa
Deputy Public Works Director
(626) 403-7240
SFurukawa@SouthPasadenaCA.
gov
DURATION
1987 -Ongoing
PROJECT FEATURES
• Citywide Traffic Signal
Inventory
• Traffic Control Device
Assessment
• HSIP Grant Application for
Safety Improvements
B-15
15
CITY OF RANCHO PALOSVERDES CIVIL ENGINEERING
PROJECTS &ASSIGNMENTS
RANCHO PALOSVERDES, CA
KOA has provided the following types of services to the City:
Project Management
Staff Augmentation
On-call Assignments
Construction Management
Inspection
Design
Bikeway Improvements
Drainage Improvements & Rehab
Guard Rails
Retaining Walls
Prefabricated Building
Assessments
Arterial Roadway Resurfacing
Roadways Design & Rehabilitation
Annual Street Overlays
Pipe Relocations
Trails
KOA CORPORATION
PLAW41NG & ENQINEEkING
• Walkways
• Emergency Detour Plans
• Storm Drains
• Storm Drain Maintenance
• Park Improvements
• Restroom Improvements
• Parking Improvements
• Catch Basins
• Roadway Realignments
• ADA
• Residential Rehabilitation
• Neighborhood Traffic Management
• On -street Parking
• Medians
• Traffic Calming
• Annual Slurry Seal
• Civic Center Planning
CITY OF RANCHO PALOS VERDES
CITY OF RANCHO PALOS
VERDES
Ron Dragoo
Senior Engineer
(310) 544-5246
RonD@rpv.com
DURATION
Ongoing
FEATURES
• Familiarity with the City of
Rancho Palos Verdes
• Field Inventory Review
[tl
CITY OF RANCHO PALOS VERDES
PROJECTAPPROACH
PROJECT UNDERSTANDING
This citywide inventory effort is an opportunity for the City to create and maintain a comprehensive GIS inventory
database of all City regulatory, warning, guide, recreational, general information and street name signs along all
City -maintained roadways, parks, and open space and to provide the appropriate measures to maintain, repair, or
upgrade any traffic control devices which do not meet the current design standards or provide the appropriate safety
measures. The latest California Manual on Uniform Traffic Control Devices (CA MUTCD) identifies the minimum
acceptable levels of retro -reflectivity to be maintained on traffic control signs. The inventory will also include obtaining
benchmark retro -reflectivity readings on the existing signs to assist the City in projecting sign replacement and
maintenance costs. The City desires the inventory and database to be completed within four months. The City also
desires the consultant to make available the sign inventory with attributes to be available in Geocortex and Cityworks.
In order to provide a high-quality and cost-effective solution to the City, KOA offers the following unique strategies:
I. Use the combination of our own assistant planners/engineers/ interns to conduct the labor-intensive field inventory.
We don't plan to use any count firms to do any field work. The purpose is to maintain a high quality of control
of the inventory work and to prevent any redo work. In addition, the team members will utilize their engineering
training and experience to identify issues and make notes for future recommendations.
2. We plan on deploying three (3) field crews to conduct the data collection/inventory process. Each field crew will
be responsible for collecting data within different areas of the City, increasing efficiency and reducing the amount
of time required in the field to complete the comprehensive data collection process. All crew members will have
one -day workshop training and will follow the field manual and procedures for any issues raised in the field.
3. KOA plans on renting three hand-held GPS units to efficiently conduct the data collection and inventory process.
4. Create a user-friendly GIS template for each data input. The majority of the data will be populated in the template,
e.g., sign codes, sign types, and standard sizes will be stored in the hand-held device beforehand. The field review
will mostly utilize drop-down menus or check boxes to avoid manual typing. Therefore, our field inventory process
Define Goals and Objectives & Inventory Database Attributes
toDesign Inventory Database & Field Inventory Templates
toConduct Field Inventory
40 QA/QC Field Inventory Data
40 Finalize GIS Inventory Database
toIntegrate Database with SIMPLE SIGNS Software
toSubmit All Inventory Data to City
KOA CORPORATION
PLAW41NG & ENQINELKING
B-17
17
CITY OF RANCHO PALOSVERDES
will reduce the amount of time required in the field to collect the desired data for each feature; will reduce the
amount of manual data input needed; and will streamline the GIS database integration process.
The work flow chart shown on the right illustrates the project process to successfully meet the goals and objectives
of the City. This process can be refined based on discussions with City staff during the project initiation. We used the
same work flow chart to successfully conduct the Sign Inventory and Management System project for POLB.
The database development and analysis component will include the processing and storing of geographic data collected
in the field for the traffic control devices into a GIS database for analysis and reporting. The GIS database will be
used to develop a web -based mapping interface for review and management. The GIS database will provide the ability
to search and/or turn on/off certain attributes for traffic control device assessments and generate reports directly
from the GIS database. It will create a platform from which City staff can retrieve information on signs and provide
information for maintenance and repairs.
The data collected and recorded from this assessment will enable City staff to: determine if traffic signs meet the
intended design specifications; catalog information regarding physical conditions of the traffic signs; identify locations
where maintenance or repairs are needed; to quantify the extent of work required for the proposed improvements;
and maintain records of repair, maintenance, and installations of improvements.
Although the RFP did not identify any request from the Consultant to develop future (short-term and long-term) traffic
sign replacement/upgrade plans, KOA provides, in the detailed scope of work below, recommendations for immediate
short-term and long-range plans to replace those traffic signs for each phase of the sign replacement program.
The Request for Proposal (RFP) for the project has identified four tasks for the Consultant, which are described in
detail below:
SCOPE OF SERVICES
TASK I: SIGN INVENTORY INFORMATION
TASK 1.1: KICKOFF MEETING
Once the contract has been signed, the KOA team will organize an initial meeting with the City of Rancho Palos Verdes
to initiate the project. Key staff from KOA will attend the kickoff meeting. KOA will provide the meeting agenda
and prepare meeting minutes. This kickoff meeting will serve to define the goals and objectives as well as confirm
expectations on the part of the City and KOA for the project and establish lines of communication for the continued
progress of the project.
TASKI.2: FIELD INVENTORY PROCEDURES
Through previous sign inventory and database management work, KOA has adopted a practical methodology for
conducting sign inventories. We will review the proposed field inventory procedures with the City of Rancho Palos
Verdes' project manager to receive concurrence before initiating the field inventory process. This will ensure that the
appropriate data is collected in the field and to properly develop the field inventory database.
TASK 1.3: GIS DATABASE/FIELD INVENTORY TEMPLATE DESIGN
Since field inventory is a labor-intensive process, the database and the template to be used in the field need to be well
designed. Based on the requested sign inventory attributes, the team will modify our current data dictionary that
KOA CORPORATION
PLAW41NG & 04r,1NEHING
70309ine
R
Ir.]
CITY OF RANCHO PALOSVERDES
facilitates data entry in the field through simple -to -use drop-down menus to accommodate the needs of the City.
This drop-down menu system reduces data entry errors through the use of pick -list domains and types of data to be
entered (date field, text field, numeric field, and drop-down menu). KOA has established an automatic data uploading/
processing procedure as an important component of our QA/QC process for managing the data.
KOA will modify our existing inventory template, which already contains a majority of the desired features, to match
the City's requested sign attributes, as listed in the RFP. The template to be installed in the hand-held GPS units will
include, but will not be limited to, the following features, which will be determined at project initiation:
Drop-down menus:
A Sign Type (CA MUTCD designation or custom designation as specified by City for specialized signs (if
not listed in the drop-down, use Other))
A Sign Size (Using standard specification from CA MUTCD and the City)
A Sign Category per CA MUTCD (i.e. warning, regulatory, etc., or custom)
A Sign Height (from bottom of sign to ground)
A Sign Color (black on white, red on white, etc.)
A Sign Orientation (i.e. North, Northeast, East, Southeast, South, etc.)
A Post Type (i.e. 2"x2" square, 3" round, traffic signal mast or street light pole)
A Sign Position (overhead, center, left or right of road centerline)
A Shared Post
A Number of Posts
A Post Condition (i.e. satisfactory, rusted, bent, needs replacement)
A Sign Condition (i.e. satisfactory, bent, faded, graffiti, dirty, tilted, obstructed etc.)
A Adjacent Street Name
A Nearest Cross Street (instead of nearest postal address)
A Name of Inspector
Data input to be entered by field personnel:
A Dimensions of non-standard signs
A Surveyor notes
A One digital photo of each sign
A One digital photo of multiple signs on one pole
• To be populated and/or automatically recorded in the database or by City staff.
A Sign ID Unique Identifier
A X and Y coordinates
A Date of Collection
A Time of Collection
o Ordinance Number (to be filled by City staff)
o Installation Date (to be filled by City staff)
o Reflectivity rating
KOA CORPORATION
FLAW41NG & Lf4Q1NEERING
19
The features listed above may be modified, removed and/or new features
may be added to meet the City's needs. Other data fields may be included
in the GIS database for future data input, such as warranty information,
contact information, and other desired information.
KOA proposes to use the Trimble Juno 3 Series Hand-held for collecting
the inventory data. The data input recording device has built-in GPS
and a digital camera. KOA field survey staff is well acquainted with this
equipment and have found it to be a highly effective and efficient way to
collect signing inventory data. The Juno 3 Series Hand-held will be used to
inventory all of the necessary traffic control device information, including
GPS locations. The unit includes a high -sensitivity GPS/SBAS receiver
and antenna to get accurate GPS readings. The Juno 3 Series Hand-
held also includes a 5-megapixel auto -focus camera for easy sign image
capturing to use within the sign inventory database. To inventory the data,
Trimble's GPS Pathfinder Office software will be used. This will allow
for the seamless integration of data into the database and will allow for
the proper inventory and maintenance of signs. Each Juno hand-held unit
requires TerraSync Software, to be able to record the data and import
the collection data into the inventory database. In total, one set of GPS
Pathfinder Standard Software will be needed for the project, while a copy
of TerraSync Professional Software will be needed for each GPS hand-held
unit.
TASK I.4: SIGN INVENTORY
KOA field crews, consisting of experienced transportation planners/
engineers/interns, will utilize the template stored on the hand-held GPS
unit to inventory all signs, including regulatory, warning, guide, street
KOA CORPORATION
\.' PLANNING & ENGINEERING
CITY OF RANCHO PALOS VERDES
Screenshot of Pathfinder software used to
review a GPS data file
001
name, recreational, general information, and non-standard traffic signs
found along the City -maintained roadways, parks and open space. Each
sign shall receive the following documentation:
Location: The sign shall be located using accurate global positioning
(GPS) identified by latitude and longitude using the state's coordinate
system. Locations with multiple signs on a common mounting shall
list all signs both together for location and separately for sign -type
inventory purposes. All signs, including non-standard signs, will be
photographed for inventory and maintenance purposes.
A The sign position relative to the adjacent roadway will be
recorded as overhead, center, left, or right of the road
centerline. All positions will be based on vehicle direction
of travel with the majority of signs being found on the right
side. Signs found on the left side are expected to be on one-
way or median -divided roadways; any overhead signs (usually
guide -type) will be recorded for type and legend. Specifics
regarding signing and structures of the overhead signs will
be obtained from record drawings by KOA from the City of
Rancho Palos Verdes.
Sign Specifics: Each sign will be field -reviewed to obtain all necessary
documentation regarding the type, fabrication, mounting, and
orientation of the sign needed for inventory and maintenance
purposes. The following lists specific information as requested in the
RFP and additional information that can be collected:
A Sign Orientation — The direction in which the sign is facing
based on compass readings for North (N), Northeast (NE),
East (E), Southeast (SE), South (S), Southwest (SW), West
(W), and Northwest (NW); to be recorded relative to traffic
flow on the adjacent street. Posts with multiple signs having
different orientations will be recorded separately.
A Sign Width and Height — Most signs will have standard
dimensions. Therefore, no manual measurements will
need to be input into the database during the field review.
However, for special and non-standard signs, the staff will
measure the width and height of the sign in the field, when
possible, and record the actual dimensions of the sign in
the database. During the field inventory process, staff will
document features which make signs less effective. Items
such as vegetation, utility poles, and street lights can block
KOA CORPORATION
FLAW41NG & 04r,1NELKING
CITY OF RANCHO PALOS VERDES
B-21
21
signs. Roadside signs must be visible to drivers at certain
distances, often based on posted speed limits, to provide
adequate advanced notice for warning signs.
A Post Type — All posts will be recorded. Several post types are
available and commonly used. Wood posts of various sizes,
galvanized steel pipe, square, hole -punched, steel tubing, and
steel u -channel posts are widely used. The number of posts
for each sign will be listed.
A Sign Image — The GPS hand-held device to be used by the
KOA planning/engineering field crews will include a digital
camera, which will automatically link the photos with the
unique ID of the sign and store them in the database. This
will save time and effort in post -processing the sign database
with integrated photos and serve as a quality control tool.
A Guide and Street Name Signs — All street name signs found
at intersections are unique to that location. Guide signs are
generally specific to a certain location and can be retrieved
from a database by searching for street names or other
unique features. Overhead structure -mounted guide signs
will be photographed in the field and compared to record
drawing research found in the City. Signs found on traffic
signal mast arms such as R-73 types and street name signs will
be noted in the database. GPS -locating will reflect the signal
poles and overhead sign support structure locations in order
to collect the data safely in a manner that does not put the
City staff, motorists, and KOA staff in harms way.
KOA will provide ongoing engineering quality control checks in the office
and in the field. On a weekly basis, staff will review new sign inventory
records and identify any records that should be rechecked or corrected.
The following are some examples of what must be monitored and will be
monitored by KOA:
• Incorrect entry of sign direction, legend, dimensions, colors, etc.
• Retro -reflectivity measured on the wrong part of the sign
• Sign type recorded incorrectly
• Missing signs along the route
• GPS coordinates recorded incorrectly
It is anticipated that a field inventory revisit is necessary. In our cost and
KOA CORPORATION
FLAW41NG & 04r,1NELKING
CITY OF RANCHO PALOS VERDES
Engineering field crew measuring and
inputting data into GPS unit
B-22
22
schedule plan, we consider that a 15% re -visit rate is needed to ensure
the quality of the inventory. Additional re -visits will not be done unless
approved in advance by the City.
Once the data has been collected and input into the database, KOA's
engineering staff will perform QA/QC checks for any conflicting or
erroneous data received from the field inventory. Any suspected
erroneous data that cannot be fixed or resolved with engineering judgment
in the office will have to be revisited in the field.
TASK 2: RETRO -REFLECTIVITY ASSESSMENT
Evaluations will be conducted to test the sign retro -reflectivity using a
RoadVista 922 reflectometer device.
KOA has provided a proposed approach for this methodology and the
nighttime inspection methodology. The fee established by KOA includes
the nighttime inspection methodology as an alternative. The final retro -
reflectivity assessment methodology can be determined upon discussions
with the City during project initiation.
TASK 2.1: RETRO-REFLECTOMETER TESTING
KOA would use RoadVista 922 retro-reflectometer that meets the
requirements of the CA MUTCD guidelines to conduct the sign retro -
reflectivity assessment. Our field crew staff would record the retro -
reflectivity levels of each required sign; enter it into the database described
in Task 1, and note if it meets the minimum levels depicted in Table 2A-3 of
the CA MUTCD. Certain signs listed in the CA MUTCD do not require
a reflectivity evaluation. For mast -arm mounted signs or signs mounted
at a height which may not be accessible to the field crew staff, KOA
would require assistance from the City's traffic signal maintenance force,
equipment, and traffic control to provide access to the high -mounted
signs. The cost for this assistance is assumed to be provided by the City
and has not been included in our proposal.
TASK 3: SIGN INVENTORY & ASSESSMENT DATABASE SYSTEM
DEVELOPMENT
TASK 3.1: DATABASE DEVELOPMENT
KOA will work with the City's GIS staff in developing the GIS -based sign
inventory database and management layer to document the inventories
and conditions assessment of the signs collected. The database will include
the ability to receive inventory updates, maintain historical information,
conduct a search of particular signs, and track sign installation and
maintenance activities. The database will be compatible with Microsoft
Excel 2010 or the latest version as well as the City's Geocortex and
Cityworks software. The data shall be incorporated into the City's
KOA CORPORATION
PLAr4NING & ENQINELRING
CITY OF RANCHO PALOS VERDES
B-23
23
CITY OF RANCHO PALOS VERDES
ArcGIS system as a layer for the sign inventory. Digital photos of the signs
will be linked to the locations in the database. The proposed inventory
and management database will be approved by the City prior to entering
data to ensure compliance with the City's GIS standards and requirements.
TASK 3.2: DATABASE UP -LOADING AND QA/QC
KOA will upload all data files to a GIS layer for use during the project and
for delivery to the City upon project completion.
We will conduct QA/QC reviews for complete data entry and will check
for spatial errors. The files will be spatially corrected and placed in the
City's GIS coordinate system. Files for all field missions will then be
merged together to create a complete layer for the City's project area.
TASK 3.3: TAG EACH SIGN WITH UNIQUE BAR CODE ID
KOA will use bar code labels, or other form of label based on coordination
with the City, to tag each inventoried sign with a unique ID. Bar code
labels will be printed and distributed by Metalcraft to ensure high quality.
These metal bar code plates will be made of 0.008" matte anodized
aluminum with 3M pressure -sensitive adhesive on the back, and can be
intensified for better protection against UV rays and other environmental
conditions. Metalcraft bar code labels also come with a break -away tab for
easier liner removal, making the application process simple and quick.
To ensure maximum adhesion, the surface area of the sign or metal post
must be cleaned using alcohol wipes or another cleaning solution. The
adhesive backing will be removed, and the bar code label will be placed on
the back of the traffic sign.
During the field data collection process, a bar code label will be installed
on the back of each surveyed sign, with the exception of street name signs
and other signs where it may not be possible to affix a bar code label due
to accessibility. The bar code ID number can be either manually typed into
the GPS device or scanned using a Bluetooth compatible bar code scanner.
Using a bar code scanner to quickly input the bar code number into the
GPS device will also prevent manual input errors.
KOA already owns two Cipherlab 1600 Pocket Bluetooth scanners
which can be used with the Trimble GPS device. The pocket scanner is
lightweight and cordless, which is ideal for long hours of field use. KOA
is experienced in the application of bar code labels on traffic signs and
in using both the Trimble GPS device and Pocket Bluetooth scanners to
quickly and accurately collect the required attribute data of each surveyed
sign.
KOA CORPORATION 24
PLANNING & ENGINEERING
B-24
CITY OF RANCHO PALOS VERDES
Bar code labels can provide a unique ID number for each surveyed sign
that is recorded in the GIS database but they are not necessarily required
to maintain unique ID numbers for the surveyed signs. Each sign recorded
in the GIS database will be given an ID number which can be used to
conduct a search and identify a specific sign in the database.
The bar code labels can provide an easier and quicker way to view the
attributes by scanning the bar code in the field using the Bluetooth scanner
and the Trimble GPS device. This may benefit maintenance, planning,
engineering, or other personnel in the field. Depending on the City's
strategy plan to maintain, repair, and replace signs using the GIS sign
inventory database in the future, the option of using or not using the bar
code labels can be discussed with the City during the project initiation
to determine the best approach. Bar code labeling is a time-consuming
and expensive item. If the City intends to replace many signs in the near
future, we recommend not using bar code labeling.
TASK 4: SIGN INVENTORY ASSESSMENT & RECOMMENDATIONS
REPORT
TASK 4.1: ASSESSMENT CRITERIA
Many signs get damaged by vehicles making tight turns, wide turns, etc.;
vandalized with stickers or graffiti; or faded by the sun or by other means.
During the field inventory process, the condition of each sign is indicated
in the database as being cracked, faded, dirty, having graffiti, etc. KOA's
field inventory database template is designed to record three "Condition"
fields which are defaulted to "Satisfactory" but are changed according to
the conditions of the sign being surveyed. For example, if a sign is faded
and cracked, the first condition field would be changed to "Faded" using
the drop-down menu and the second condition set to "Cracked", while the
third condition would remain as "Satisfactory". Some signs will be in good
condition while others may have one or more negative conditions that
would require it to be repaired or replaced. The type of conditions can
be modified to add new ones to the database or it can be simplified based
on the City's needs. Assessment criteria will be finalized with the City and
used to determine replacement thresholds for cost estimation.
TASK 4.2: CONDITIONS REPORT & COST ESTIMATE
KOA's experienced engineering staff would determine not only the amount
of signs requiring repairs or replacement, but also the type of sign, sign
location, sign dimensions, and other critical information required for
repairs or replacement with the appropriate sign. This will be broken
down to the City listed Phase I, Phase 2, and Phase 3 categories as a tiered
sign replacement plan. The sign replacement plan will also include signs
which need replacement based on the retro -reflectivity assessment and
signs which are no longer MUTCD-compliant. Signs may also be identified
KOA CORPORATION 25
PLANING & 04r,1NEHING
B-25
CITY OF RANCHO PALOS VERDES
for removal if determined necessary based on KOA's engineering assessment.
This information will be provided in a detailed itemized Conditions and Cost estimate report. Cost estimates will
include assumptions for new signs, mounting, posts as well as replacements and removal costs. Items will be provided
in a table format accompanied by location maps of the City broken into grids for easy location.
Sign Conditions
io
46%
0Good Condition ❑ One Negative Condition
❑Tvvo Negative Conditions ■Three or more Negative Conditions
KOA CORPORATION
FLAW41NG & ENQINELKING
oil
CITY OF RANCHO PALOS VERDES
SCHEDULE
Pr Ject: M663134Aofect_Sched Task 54mmery v ....... IF Pmfl s% Mi:stane ♦ eweemng +
Pate- Wed 712016
KOA CORPORATION
4 PLANNING & €NGINEMNG
B-27
Edi
12fif,
27
Project Schedule for Traffic Sign inventory, Asanasments and Cast 6ntitnnates
City crf Rancho Palms Verde
iD
Task Name
D—Wit Jul 31,'16Aug14,'15 Aug 26,'16 Sep 11'16 Sep 25,'16 oct5�'16 bet 21'16 Npv6,'16 Nw 20.'15 PBC 4,'16
S T M F T S W S 1 11 F r 5 W S T M F T S� W S T' M F T' S W S T M F T 5
1
Task 1- Sign Inventory lydormation
94 days
7
1-1- Kickoff Wating
2 days sig
3
1,2 - Field Inventory Procedures
1 wk
4
1-3- GIS DatataselFleld lrnrentory Ternplate Design
2wks 0.
1A - Sign Inventory
a Wks
5
Task 2-Retro-Reflecflvlty Assmir aalt
40 days
7
2-1- Revo Reflectometer Tesd ng
gwks
H
Task 3 -Sign Inventory & Assessment Database Systean
70 days _
Development
9
3-1 - Database Development
9wks -
15
3 -2 -Database Up-Loadingand OAIQC
3wks
11
33 - Tag each Sign with Unicude 1-1).
2 wks li
12
Task 4- Sign Inventory Assessment&R—mandation
20 days
Report
13
41 - Assessment Criteria
1 wk
14
42 - Create Separate GIS Layers for Each Sign Replacement 3 wks
Program Phase • Condiffms. Report
Pr Ject: M663134Aofect_Sched Task 54mmery v ....... IF Pmfl s% Mi:stane ♦ eweemng +
Pate- Wed 712016
KOA CORPORATION
4 PLANNING & €NGINEMNG
B-27
Edi
12fif,
27
FIRM PROFILE
FIRM PROFILE
Founded in 1987, KOA Corporation (KOA) is a leading provider in traffic
engineering, transportation planning and construction management
services for public agencies and private sector clients. We offer our clients
technical knowledge, innovative solutions and responsive services. The
hallmark of our success is our dedication to the success of each and every
project and our desire to leave a legacy of extraordinary contributions
to our communities. Our staff includes certified transportation planners,
registered civil and traffic engineers, project/construction managers, and
construction inspectors. With four offices located in Southern California,
KOA has provided engineering services for some of the largest public
works and transportation planning projects throughout California.
TYPES OF SERVICES
Traffic Engineering
Transportation Planning
Highway & Transportation Design
Program Management
Construction Management
YEAR FOUNDED
1987
FORM OF THE ORGANIZATION
S Corporation
SBE #33242, California
DIR #: 1000018374
LOCATION OF OFFICES
Monterey Park
Ontario
Orange
San Diego
PROJECT OFFICE LOCATION
2141 W Orangewood Ave,
Suite A
Orange, CA 92868
Tel: (714) 573-0317
Fax: (714) 573-9534
KOA CORPORATION
PLAW41NG & ENQINEEkING
CITY OF RANCHO PALOS VERDES
7031& -no
L e
28