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CC SR 20160719 Q - Peafowl Trapping Professional Services - Wildlife ServicesRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 07/19/2016 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to authorize a professional services agreement for Citywide peafowl trapping services. RECOMMENDED COUNCIL ACTION: (1) Authorize the Mayor and City Clerk to execute a professional services agreement with Wildlife Services, as approved as to form by the City Attorney, in an amount not to exceed $36,025 annually ($108,075 total three year cost), for a period of three years, for the Citywide trapping of peafowl. FISCAL IMPACT: Funding for this professional service for this fiscal year was included in the Council -adopted FY16-17 budget. Amount Budgeted: $37,000 Additional Appropriation: N/A Account Number: 101-1025-421-32-00 ORIGINATED BY: Ara Mihranian, Community Development Director�" REVIEWED BY: Gabriella Yap, Deputy City Manager. APPROVED BY: Doug Willmore, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Professional Service Agreement (page A-1) B. Council -adopted Peafowl Management Plan (page B-1) BACKGROUND AND DISCUSSION: On February 17, 2015, the City Council entered into a one-year professional service agreement with Wildlife Services to provide Citywide peafowl trapping services for the 2015-2016 fiscal year. Wildlife Services was one of two vendors that responded to the City issued Request for Proposal. After careful consideration including experience, capability and cost, Wildlife Services was the vendor that best matched the requirements needed to successfully remove peafowl from the identified City neighborhoods and to relocate the birds outside the City where the birds are wanted and will thrive. Due to the success of last year's trapping program conducted by Wildlife Services, Staff is recommending that the City Council enter into a three-year professional service agreement with Wildlife Services. Pursuant to the Council -adopted Peafowl Management Plan, up to 150 birds can be trapped within a calendar year. If the Council would like to increase this number, pursuant to the California Environmental Quality Act 1 (CEQA), additional environmental review will have to occur which will delay trapping for 2016. In terms of cost, with the possibility of trapping and relocating up to 150 birds, staff estimates the annual cost for this service to be $26,500 plus $6,500 for additional non - trapping costs such as insurance, purchasing new traps, community outreach, and annual census reports for a total cost of $32,750. Staff is also adding a 10% contingency of $3,275 for unforeseen costs, resulting in a total annual cost of $36,025, as itemized below. It should be noted that since the professional service agreement is for three years, the total cost of this trapping service over a three year period will be $108,075, which will be budgeted each fiscal year. Service Cost Total Trapping of up to 150 birds $175 per bird $26,250 100 hrs of non -trapping services $65 per hour $6,500 Cost $32,750 Contingency (approximately 10%) $3,275 Total annual Cost $36,025 It should be noted that this budget amount is similar to last year and the actual cost borne by the City for the 2015 trapping service was $34,280. Last month, Staff began recruiting volunteers to have traps set-up on private property in the following five neighborhoods: Vista Grande, Grandview, Crestridge, Portuguese Bend and Sunnyside Ridge. If the professional service agreement is approved this evening, trapping will begin later in the week. It should be noted that the City received requests to increase the number of traps in the Vista Grande neighborhood and to consider trapping in the Monaco and Mira Vista neighborhoods. Staff believes there are resources available in the approved budget to expand the trapping as warranted. CONCLUSION: Staff recommends that the Mayor and City Clerk execute a professional services agreement (attachment A) with Wildlife Services in an amount not to exceed $36,025 annually ($108,075 for a three years of trapping), for a period of three years, to provide Citywide peafowl trapping services. ALTERNATIVES: In addition to Staff's recommendation, the following alternatives are available for the City Council's consideration: 1. Do not execute a professional services agreement with Wildlife Services and direct Staff to circulate a new Request for Proposals to select a different vendor; or, 2. Identify additional services requested by the vendor and Direct Staff to include update the professional service agreement. 2 CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and WILDLIFE SERVICES for PEAFOWL TRAPPING AND PEAFOWL MANAGEMENT PLAN A-1 AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND WILDLIFE SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered into this 19th day of July 2016 by and between the City of Rancho Palos Verdes, a California municipal corporation ("City") and Wildlife Services ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties". RECITALS A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. A-2 1.2 Consultant's Proposal. The Scope of Service shall include the Consultant's scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry 01203.0005/301477.1 -2-A-3 out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit `B" and any other provisions of this Agreement, the provisions of Exhibit `B" shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not annually exceed Thirty Two Thousand Seven Hundred Fifty Dollars ($32,750) (the "Contract Sum") plus a 10% contingency of Three Thousand Two Hundred Seventy-five Dollars ($3,275) for a total annual cost of Thirty Six Thousand Twenty Five Dollars ($36,025) and a total contract cost of One Hundred Eight Thousand Seventy Five Dollars ($108,075) for the three years of service, unless additional compensation is approved pursuant to Section 1.8. 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the 01203.0005/301477.1 -3- A-4 performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub -contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 01203.0005/301477.1 -4- 5 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit «D„ ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Mike Maxcy Proprietor (Name) (Title) (Name) (Title) 01203.0005/301477.1 -5- A-6 (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be Ara Mihranian or such person as may be designated by the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees 01203.0005/301477.1 -6- 7 of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) Commercial General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including "any auto" and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant's profession. This coverage may be written on a "claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this 01203.0005/301477.1 -7- " Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 5 -year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit `B". 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following "cancellation" notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] Consultant Initials 01203.0005/301477.1 -8- A-9 City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant's activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of 01203.0005/301477.1 -9- A-10 Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three 01203.0005/301477.1 -10- A-11 (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. 01203.0005/301477.1 -11- A-12 (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement. 01203.0005/301477.1 -12- A-13 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant 01203.0005/301477.1 - 13- A-14 reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days' written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this -14- A-15 01203.0005/301477.1 Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. -15- A-16 01203.0005/301477.1 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non -Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such 01203.0005/301477.1 -16- A-17 payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant's Authorized Initials 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] _17_ A-18 01203.0005/301477.1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first -above written. ATTEST: Carla Morreale, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP David J. Aleshire, City Attorney CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation Ken Dyda, Mayor CONSULTANT: Wildlife Services Michael N By: Name: Title: By: Name: Title: Address: Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. 01203.0005/301477.1 - is - A-19 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF LOS ANGELES On , 2016 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) 01203.0005/301477.1 DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE A-20 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF LOS ANGELES On , 2016 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER 01203.0005/301477.1 DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE A-21 TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) 01203.0005/301477.1 DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE A-21 EXHIBIT "A" SCOPE OF SERVICES Pursuant to the Council -adopted Peafowl Management Plan, the consultant (Wildlife Services) is to conduct a peafowl census and prepare a census report between the months of January and March for the City Council's review in April to determine whether trapping is to occur for the year (generally between July and March). I. Consultant will perform the following Services: A. PEAFOWL TRAPPING. Consultant shall conduct peafowl trapping in the following five neighborhoods: Portuguese Bend, Vista Grande, Crestridge, Sunnyside, Grandview, and other neighborhoods specifically directed by the City; subject to the following criteria: i. Trap up to 150 birds ii. Perform annual trapping iii. Relocate each bird to a City -approved location iv. Photo document and report each trapped bird to the City within 24 hours of its removal from the City v. Monitor the cages used for trapping per State of California Department of Fish and Wildlife, Fish and Game Code 4004(d) vi. Methods used to trap and relocate peafowl must be conducted humanely vii. When requested, Consultant shall attend and participate in City meetings with City staff, as well as City Council meetings, which are necessary for the development and implementation of the Peafowl Management Plan B. ADDITIONAL WORK. i. When requested, Consultant may be asked to perform services aside from trapping, such as removing nests. ii. When requested, Consultant shall attend and participate in City meetings with City staff, as well as City Council meetings, which are necessary for the development and implementation of the Peafowl Management Plan II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: 01203.0005/301477.1 A-22 A. When requested, at a billable per hour cost for additional services, a peafowl annual census report. III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports: A. Consultant shall photo document and report each trapped bird to the City within 24 hours of its removal from the City B. Consultant shall provide a summary report to the City 10 -days after the trapping program has ended that outlines the total number of birds trapped per neighborhood based on males and females. IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. V. Consultant will utilize the following personnel to accomplish the Services: A. Michael Maxcy B. W 01203.0005/301477.1 A-23 EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) The contractor is not required to obtain Professional Liability Insurance as stated under Article 5.1(d). 01203.0005/301477.1 A-24 EXHIBIT "C" SCHEDULE OF COMPENSATION I. Consultant shall perform the following tasks at the following annual rates: RATE TIME SUB -BUDGET A. PEAFOWL $175/Bird NTE 150 Birds $26,250 TRAPPING B. ADDITIONAL $65/hour 100 $6,500 WORK hours V II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. III The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. E. Line items for the annual premiums for Commercial General Liability Insurance and Automotive Insurance. IV. The total annual compensation for the Services shall not exceed $36,025 (including the contingency) and the total cost for three years of Trapping Services shall not exceed $108,075, as provided in Section 2.1 of this Agreement. V. The Consultant's billing rates for all personnel are attached as Exhibit C-1. 01203.0005/301477.1 A-25 EXHIBIT "D" SCHEDULE OF PERFORMANCE I. Consultant shall perform all Services in accordance with the following schedule: A. PEAFOWL TRAPPING- July 20, 2016 through December 31, 2018. B. ADDITIONAL WORK- July 20, 2016 through December 31, 2018. II. Consultant shall deliver the following tangible work products to the City by the following dates. A. Annual Summary Report 10 days after trapping has ended B. If requested, an annual peafowl census report C. III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. 01203.0005/301477.1 A-26 PEAFOWL MANAGEMENT PLAN City of Rancho Palos Verdes Community Development Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Tel: 310-544-5228 www.rpvca.gov City Council Adopted: August 4, 2015 RANcHo PALOS VLRL)F-S ACKNOWLEDGEMENTS City Council Mayor Knight Mayor Pro -tem Brooks Councilman Campbell Councilman Duhovic Councilman Misetich City Staff Doug Willmore, City Manager Carolynn Petru, Deputy City Manager Carol Lynch, City Attorney David Snow, Assistant City Attorney Joel Rojas, Community Development Director Ara Mihranian, Deputy Community Development Director Daniel Pitts, Code Enforcement Officer Additional Recognition Mike Maxcy, Wildlife Animal Services Jacob Washburn, Planning Intern (Spring 2015) a TABLE OF CONTENTS PURPOSE..................................................................3 GOALS......................................................................3 PEAFOWL BACKGROUND...........................................4 IW:F_111e1TAl We1:10Ril&m9V :1101�Z+ Cel c10l21:7_\0acF_119ITIT/0101901v AF.Al9Iffl0 9 lLTA /1►/_TelmLVA I :161,19&q19:7_l9: EelI :1 1. DETERRENT MEASURES AND PUBLIC EDUCATION..8 APPENDICES PLANT LIST..........................................................13 NEIGHBORHOOD MAPS.........................................14 INITIAL STUDY/ NEGATIVE DECLARATION..............19 PLAN PURPOSE The purpose of this Management Plan is to humanely manage the peafowl population within the boundary limits of the City of Rancho Palos Verdes. GOAL The goal of this Management Plan is to reduce and maintain the peafowl population within certain City neighborhoods to levels identified in the 2000 Peafowl Census Report and to create an environment that supports the coexistence of peafowl within the semi—rural character of the City. This goal will be achieved by implementing the following two strategies: 1) Deterrent Measures & Public Education 2) Humane Trapping & Relocation of up to 150 birds in a calendar year in order to maintain the 2000 peafowl population. PEAFOWL MANAGEMENT PLAN The intent of this Management Plan is to provide educational guidance for City Staff and residents on how to deal with and manage the peafowl population in the City of Rancho Palos Verdes. The guidelines and provisions of this Plan do not supersede federal, state and county regulations or policies. The City will update and modify the Plan as needed on a biennial basis based on the frequency of resident complaints and survey data conducted periodically by professional wildlife stewards. PEAFOWL BACKGROUND EARLY HISTORY Peafowl have a long, storied history in Rancho Palos Verdes and on the Palos Verdes Peninsula. The peacock originally comes from India, Sri Lanka, and Burma. However, the original peacock colony on the Palos Verdes Peninsula is a result of a gift of 16 birds from the daughter of William Wrigley, Jr. to Frank Vanderlip, Sr. from Mr. Wrigley's aviary on Catalina Island. These birds were maintained at the Vanderlip Estate in Portuguese Bend for years. It is also suspected that some of the birds were introduced to Palos Verdes Estates by former mayor Fred Roessler sometime in the period from 1960-65. There are now numerous peacock flocks in various neighborhoods in Rancho Palos Verdes including the Crestridge, Vista Grande, and the Portuguese Bend areas, as well as in the Lunada Bay and Malaga Cove areas of Palos Verdes Estates. RECENT HISTORY Due to an increase in resident complaints about the City's peafowl population and the impacts experienced by those who live in close proximity to peafowl flocks, such as noisy calls, excessive animal waste and damage to private property (i.e. yards, roofs, vehicles, etc.), in October 2000, the City Council enlisted the professional services of Dr. Francine Bradley of U.C. Davis to study the City's peafowl population and to provide recommendations to manage the population. Between October 2000 and January 2001, Dr. Bradley conducted workshops to educate the public on how to humanely trap peafowl and to increase public awareness on how to coexist with peafowl and minimize impacts caused by the birds. Additionally, Dr. Bradley conducted field visits to observe the City's peafowl presence, flock behavior and to conduct a population count. A total of 134 peafowl were counted in the Crestridge (also referred to as Ridgecrest), Portuguese Bend, and Vista Grande neighborhoods. In response, In February 2001, the City Council approved a program to humanely trap and relocate up to 50 peafowl in an effort to reduce the City's peafowl population in the Crestridge (Ridgecrest), Portuguese Bend and Vista Grande neighborhoods. However, only 19 birds were trapped and relocated due to routine sabotage to the traps by peafowl enthusiasts. In 2008, the City conducted another peafowl census which concluded that the overall peafowl population grew by 53% since 2000/01 with the majority of the growth occurring in the Vista Grande neighborhood. This was attributed to the abundance of food, prime habitat and lack of predatory animals in the area. In response, in May 2009, the City Council approved another trapping and relocation program, and adopted Ordinance No. 488 to prohibit the feeding of, and interference with efforts to trap and relocate, peafowl. Due to the substantial peafowl population growth in the Vista Grande neighborhood, in June 2009, the City Council approved the reduction of the peafowl population in this neighborhood by approximately 60 birds. Trapping in the Vista Grande neighborhood occurred between August 2009 and January 2010 resulting in 71 birds being trapped and relocated to approved locations in California. In 2014, the City began to once again experience an increase in resident complaints regarding peafowl. The majority of the complaints were once again coming from the Vista Grande neighborhood. In response, a census was conducted in June and October 2014 which revealed that the peafowl population had significantly increased in some City neighborhoods since the first census in 2000. As a result, in November 2014, the City Council directed Staff to develop a Peafowl Management Plan intended to reduce and manage the City's peafowl population, particularly in the 5 neighborhoods where previous census reports were conducted, since 2000. CITY OF RANCHO PALOS VERDES PEAFOWL POPULATION CENSUS DATA TABLE Geographical Area 2000 2008 2011- 12 June 2014 October 2014 Average 2014 2011-12 to 2014 Comparison 2011-12 to 2014 Percentage Comparison Portuguese Bend 67 75 70 97 74 85 +15 +22% Vista Grande 29 89 40 71 71 71 +31 +76% Crestridge 38 30 27 33 50 41 +14 +52% Sunnyside Ridge 0 11 25 38 90 64 +39 +156% TOTAL (4 neighborhoods) 134 205 162 239 285 261 +99 +62% Monte Verde n/a n/a 3 n/a n/a n/a n/a n/a Grandview n/a n/a n/a 14 20 14 n/a n/a TOTAL (6 neighborhoods) 134 205 165 253 305 276 +114 +69% AN GENERAL PEAFOWL INFORMATION The Peafowl (pavo cristatus) Males are referred to as peacocks and females are referred to as peahens, and are collectively known as peafowl. However, the term "peacock" is commonly used to refer to birds of both sexes There are two common peafowl species: Indian or blue peafowl and green peafowl. Most people, including residents of Rancho Palos Verdes, are familiar with the Indian peafowl, since that is the kind found in many zoos and parks. Peafowl Characteristics Peafowl are large, colorful pheasants (typically blue and green). The males are known for their iridescent tails. These tail feathers, or coverts, spread out in a distinctive train that is more than 60 percent of the bird's total body length and boast colorful "eye" markings (ocelli) of blue, gold, red, and other hues. The large train is used in mating rituals and courtship displays. It can be arched into a magnificent fan that reaches across the bird's back and touches the ground on either side. Females are believed to choose their mates according to the size, color, and quality of these outrageous feather trains. When a peacock is in his second year, he grows his first train, but it has no ocelli and is not as long as a full-grown male's. The train gets longer and more elaborate every year after that. At about five or six years of age, it reaches its maximum splendor. The peacocks that are the toughest—those that are able to survive long enough to have a really impressive train—are the ones that have the most mates and offspring. The coveted blue-eyed feathers of the train are dropped once a year; new feathers immediately begin growing and are completed a few months later. Peahens seem to prefer males with the longest trains and biggest displays. In fact, the peacock's female -attraction power is directly related to the perfection of his spectacular train, including its overall length, the number of iridescent "eyes" that are present, and even the symmetry of their patterning. Normally, when a peacock is just walking around, his train trails behind him but held just above the ground. But when he wants to show off for a peahen, he props up the train with his shorter, stiffer tail feathers and unfolds it like a fan into a semicircle 6 to 7 feet (1.8 to 2.1 meters) wide! If the peahen seems interested, he quivers, making his feathers shimmy and flash to entice her further. Peafowl Daily Routine Page 6 Peafowl follow a certain routine every day. They roost overnight in large groups in tall, open trees. That way they are safe from predators during the night, and the males can travel through the branches. In the morning, they break up into small groups. In the nonbreeding season, these are usually groups of all peacocks or all peahens; but during the breeding season, there are groups of one peacock and several peahens or all bachelors. These groups forage on the ground for food. During midday, peafowl drink, preen their feathers, rest in the shade, or take dust baths. Once it cools down, they go back to foraging for food before taking one last drink and returning to their roost for the night. Where do Peafowl Live Peacocks are very unique animals. They can live anywhere there is shelter and food/water. Extreme environments with very high temperatures are not ideal for the birds. What do Peafowl Eat Peacocks are ground feeders. They hunt for small animals, like spiders, reptiles (snakes) and amphibians in tall grasses, and minnows in shallow streams. They also eat plant parts, such as flower petals, seeds, berries, figs, leaves, and seeds. As Loud as a Peacock Peafowl have 11 different calls, but the peacocks are the ones that really yell. They have a call that carries for a long distance and sounds like "may -AWE, may -AWE." Some say the call sounds like a human crying for help! Peacocks call in the early morning and late evening, and practically all day during the breeding season. Because peacocks make so much noise in the early morning or late evening, some consider them a real nuisance! Other animals don't mind, though. With their sharp eyes, peafowl are likely to be the first to see a predator and call out a loud alarm. Breeding & Nesting Season Generally, nesting/hatching season takes place between April and May. During this period, a peahen makes a scrape in the ground and lines it with sticks, where she lays three to eight light green or tan eggs. She sits on them almost constantly for about four weeks. The peachicks are able to walk and forage on their own right after they hatch, but they are very vulnerable. It takes two weeks before they can flap up into a tree for safety, where they crowd on both sides of their mother and are covered by her wings. At four weeks, the young grow crests, and at two months they look just like their mother (both males and females) but are only half her size. It is not until their second year that the males achieve their mature coloring. Only half of the chicks that hatch, survive to join the rest of the group. The typical lifespan of peafowl is 15 years. MANAGEMENT STRATEGIES The discussion on the following two management strategies is intended to be used by the City and its residents to humanely manage the peafowl population in the City of Rancho Palos Verdes: 1. Deterrent Measures & Public Education 2. Humane Trapping & Relocation of up to 150 birds in a calendar year in order to maintain the 2000 peafowl population. 1. Deterrent Measures and Public Education Deterrent Measures Based on information gleaned from various resources, the City has been advised that in situations where residents are adversely impacted by peafowl, the implementation of one or the combination of the following deterrent measures may help discourage peafowl from returning. The success of the listed deterrent measures is dependent on residents working together and consistency. Peafowl do not like water. Water is one of the best known deterrents for peafowl. During non -drought conditions, the intermittent use of sprinklers or a hose with a jet nozzle will act as a negative reinforcement for the birds. Or consider a motion sensor activated water spray, such as the Scarecrow, that is battery operated and covers an area of about 35 feet and can be connected to your garden hose. It's available on-line or at home improvement and garden stores. Peafowl are afraid of dogs. Walk your dog around the property and neighborhood. Additionally, keeping your dog in the backyard will also serve as a deterrent. Peafowl will avoid certain repellents. Cat repellent and mothballs around planting beds, porches, and along walkways may be an effective means of repelling peafowl. Caution should be used so as not to allow young children or animals to ingest the repellents. Trim or Remove Large Trees Since peafowl prefer to roost in large overhanging trees, trimming or removing said trees will help deter peafowl. The Canary Island Pine is a favorite resting spot for peafowl because of its sturdy horizontal limbs and ample cover. Albeit a short-term, balloons in trees can deter peafowl from roosting in trees. L Page 8 AWO Be cautious when composting. Avoid open compost and manure sacks as they tend to attract peafowl because they love to take dirt baths. If you wish to compost, use a covered compost bin and keep the composting area clean. Peafowl like to eat wild birdseed, bread and pet food. These are delectable treats to peafowl. Once they're hooked, it's difficult to wean them. It's a good idea to remove any leftover pet food immediately, feed pets indoors, or cover/enclose animal food bowls. Peafowl like to eat seeds and plants Avoid planting young tender seedlings in areas you do not want peafowl to visit or cover the plants until they are well established. Additionally, certain plants are favored by peafowl while other plants are disliked. See Appendix A for a list of plants peafowl like and dislike, and follow the suggested list when landscaping. Peafowl like to take daily dust baths irrespective of the type of plants found in a garden and this can be destructive. It is suggested that gardens be covered with gravel or rocks to prevent peafowl from digging plants up to create loose soil for bathing purposes. Prohibition of Feeding Peafowl The availability of food will cause peafowl to return. Thus, the City's Municipal Code prohibits the feeding of peafowl. Specifically, Section 6.04.020 of the Rancho Palos Verdes Municipal Code (RPVMC) enacts by reference Los Angeles County Code Section 10.84.010 which states the following: Providing food for certain animals. Except as otherwise provided for in Section 10.84.020 of Los Angeles County Code, no person shall feed or in any manner provide food to any peafowl, crow, pigeon, seagull, non -domesticated rodent, including tree squirrels or ground squirrels, or to a non -domesticated mammalian predator, including coyotes, foxes, opossums, skunks and raccoons. It is an infraction if any resident is caught feeding peafowl in violation of this ordinance which could result in penalty fines for each violation. Public Education Over the years, the City has received numerous complaints from residents expressing frustration with the destruction peacocks cause to their property, such as damaging roofs, plants, walkways, and vehicles. Nuisance complaints revolve around noise, fecal material, and emotional angst caused by peacocks. Thus, in an attempt to assist residents to minimize impacts caused by the peacocks, listed above are a number of deterrent measures to discourage peafowl from visiting private property. Because the effectiveness of these deterrent measures relies on cooperation among neighbors, a Page 9 IS public education campaign will occur on an as -needed basis using the following methods to disseminate information to the public: Website Updates (see Community Development Department Homepage under Code Enforcement) List -serve messages to the Peafowl notification subscribers Articles with helpful tips in the City's quarterly newsletter Speaking at: o Council of Homeowner's Association (CHOA) meetings o Homeowner's Association Meetings Public Service Announcement on Channel 33 Communicating and sharing information with neighboring cities Preparing and distributing educational leaflets 2. Trapping and Relocation In an effort to humanely maintain the peafowl population to the levels reported in the 2000 census, this section of the Management Plan describes a citywide trapping and relocation program. The program proposes the trapping and relocating of up to 150 birds per year in order to maintain the 2000 peafowl population level. The trapping and relocation program consists of the following 5 stages which are described below: Peafowl Census Selection of Trapping Vendor Seasonal Trapping Trapping Protocol Relocation Stage 1: Peafowl Census Every year, the City will conduct a census survey to assess the peafowl population trends based on past census reports. The census will occur in February and/or March in the Portuguese Bend, Crestridge, Sunnyside Ridge, Grandview and Vista Grande neighborhoods along with other neighborhoods where significant peafowl complaints or sightings have been documented since the previous census. Neighborhoods may be added, deleted or modified for future census years based on previous census results or the success of previous trapping efforts. The census will be used to determine whether to proceed with any trapping in the subject calendar year. If trapping is deemed necessary, the census will dictate the number of birds (up to 150 in a calendar year) to be trapped. Stage 2: Selection of Trapping Vendor Based on the outcome of the census report, if the City determines trapping is necessary to control the peafowl population, if a service agreement is not in effect, the City will go through the Request for Proposal (RFP) process to select an outside vendor. In Page 10 B-11 considering a vendor, the City will factor experience, capability and cost. The City Council will enter into a Service Agreement with the selected vendor. Stage 3: Seasonal Trapping Generally, the nesting/hatching season takes place during April and May when chicks flock with their peahen before being able to function on their own. This is not considered a humane time period to conduct trapping of peahen. Therefore, seasonal trapping of peahens (female) will take place July 15th through December 31St. Since peacocks (males) can be trapped all year long, if deemed necessary by the City, the trapping of peacock (males) may occur outside the July 15th and December 31St trapping window. Stage 4: Trapping Protocol The neighborhoods selected for trapping will be determined by the City based on peafowl population trends memorialized in the biennial census reports, as well public input (See Appendix B for neighborhood boundary maps identified for trapping). The humane trapping of peafowl will occur as follows: Traps will be made from chicken wire, or other similar material deemed acceptable by the City. Traps will generally be approximately 8'(L) x 6'(H) in size intended to hold approximately 6-8 birds at a time. Traps will be placed on City property or private property based on agreements between the City and the property owner. Private property will be selected by the City based on input from the trapper. Traps will be serviced on a regular basis, but no less than once a week by the City's trapping vendor. Traps will be maintained and monitored in accordance to the State of California Department of Fish and Game and the U.S. Department of Wildlife and Fish standards. Traps occupied by peafowl will be serviced within 24 hours. The property owner where the traps are placed will be required to notify the City and the trapping vendor within 24 hours of the trap being occupied by peafowl. The trapping vendor will also be able to gather peafowl using large, soft hand-held "fishing" style nets as this method is considered a very effective and quick way to quickly and humanely remove the young and fearless birds from the trapping regions. The trapping vendor will be required to provide the City with dated photo documentation of each bird trapped, as well as information as to its relocation destination. Stage 5: Relocation Once peafowl are trapped by the vendor or removed from a trap by the vendor they become the property of the trapping vendor. Trapped peafowl will be relocated off the Palos Verdes Peninsula to homes that have been screened by the trapping vendor and reviewed by the City to ensure the individuals adopting the peafowl have some avian experience and have adequate space for peafowl to roam freely. The location and contact Page 11 B-12 information (name and phone number) of the individual(s) accepting the trapped peafowl will remain confidential to protect their privacy. Under no circumstances will the trapped peafowl be euthanized or treated inhumanely. Sabotaging Peafowl Cages Pursuant to Section 6.04.070 of the RPVMC, no person shall prevent or interfere with the trapping or relocation of peafowl, either on public or private property, by releasing any captured peafowl or by damaging, disabling or disengaging any peafowl trap or enclosure. If an individual is caught interfering with peafowl trapping, they will be subject to an infraction which will result in penalty fees for each violation. B-13 Appendix A — Plant List The following is a list of plants that peafowl like and dislike. It is suggested as an added deterrent measures that the following plants be considered when landscaping. It should be noted that peafowl take daily dust baths irrespective of the type of plants found in a garden and this can be destructive. It is not uncommon for residents to think peafowl are eating plants when in fact they are digging plants up to create loose soil for bathing purposes. Peafowl dislike these slants: Agapanthus Azalea Baby's Breath Bee Balm Bird of Paradise Blazing Star Liatris Bouganvillea Butterfly Plant Cactus Camellia Cannas Clivia Columbine Coneflower Ferns Fuchsia Gaillardia Gardenia Geranium Giant Columbine Gladiola Gloriosa Daisy Hen & Chicken Hibiscus Hardy Lavender Hostas Iris Ivy Lantana Lavender Marigold Mint Mum Oleander Painted Daisy Periwinkle Peonies Phlox Pink Lady Plumbago Poinsettia Pyracantha Rhododendron Rose Shasta Daisy Snap Dragon Sunburst Coreopsis Weigela Peafowl like these plants: Amaryllis Begonia Broccoli Brussel Sprout Cabbage California Poppy Cauliflower Chive Holly Berries Impatiens Kale Kohlrabi Lettuce Nasturtium Pansy Petunia Primrose Stock Stock Cauliflower Sweet Alyssum Tomato Water Stock Young Spinach and Any young plants AMA JF 4 1 — VI 20 s- 4/ r``s r` �.�— t 3' �" � !� err—,y r I [ �� R� � 1 r — � �•+�-� _ '� IL Ja '� tJ.��. �r,''G Jr •%4 � y�bl .4t f '-,7- �f \} _ 1 � /i� � � ����. . 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