CC SR 20160719 F - Award PSA for Pavement Mgmt System Update 2016RANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 07/19/2016
AGENDA HEADING: Consent Calendar
Consideration and possible action to award a Professional Services Agreement to
Bucknam Infrastructure Group, Inc. for the development of the 2016 Pavement
Management System Update.
RECOMMENDED COUNCIL ACTION:
(1) Award a Professional Services Agreement to Bucknam Infrastructure Group, Inc.
for a not -to -exceed amount of $130,487.00 to prepare the 2016 Pavement
Management System Update.
FISCAL IMPACT: Funding for the project is included in the Capital Improvement
Program — Street Improvements program budgeted in FY 2015-16 for the amount of
$120,000. Additional funding is required to complete the needed pavement evaluation in
the amount of $10,487. Funding for this increase is available in the program budget.
The City Attorney has reviewed the Professional Services Agreement.
Amount Budgeted: $120,000
Additional Appropriation: $10,487
Account Number(s): 330-3031-461-32-00
ORIGINATED BY: Ron Dragoo, PE, Principal Engineer _
REVIEWED BY: Michael Throne, PE, Director of Public Works �"kb
f.
APPROVED BY: Doug Willmore, City Manager.! ,'II
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Services Agreement — Bucknam Infrastructure Group, Inc.
(page A-1)
B. Pavement Management System Proposal— Bucknam Infrastructure Group,
Inc. (page B-1)
BACKGROUND AND DISCUSSION:
In 1993 the City Council established a Pavement Management System (PMS) to assist
in the implementation of a proactive program of roadway maintenance. Every three (3)
years, a comprehensive pavement management update is performed to optimize
maintenance programming and to qualify the City for receipt of Proposition C revenues.
This effort assures that the maintenance of roadways is performed to a consistent level
of service and is a sustainable program. Pavement management programming is the
most cost-effective and the best management practice to maintain a roadway system.
The goal is to provide appropriate maintenance on a continuing basis and to avoid
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deferral of maintenance. Keeping costs economical now and in the future requires
ongoing program planning and updating. Furthermore, keeping the City's roadways in
"very good" or better condition distinguishes the City of Rancho Palos Verdes as a high-
quality community.
Engineering services are required to update the City's PMS Report. Updates are
prepared every three (3) years, as required by Los Angeles County METRO to maintain
eligibility for Proposition C funding. The updated PMS report includes information
regarding recently -completed construction activities, the current condition of City
roadways, and proposed future construction activities.
Staff solicited proposals from qualified firms that have worked successfully on past PMS
update reports. A proposal from one firm was received from the five (5) firms that were
asked to provide proposals through the Request for Proposals (RFP) process. The
proposal was evaluated using the Qualifications -Based Selection (QBS) process, which
entails basing the selection on qualifications and performance.
As a result of the evaluation process, Staff is recommending Bucknam Infrastructure
Group, Inc. (Bucknam) to function as consultants to the City providing technical
expertise for preparation of the City's Pavement Management System Update.
Bucknam has prepared a previous PMS update for the City of Rancho Palos Verdes,
and also for the cities of EI Segundo, Hermosa Beach, Lomita, Culver City, Diamond
Bar and Huntington Park. Their experience extends over 15 years and their work
comes highly recommended.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council's consideration:
Reject the received proposal and re -solicit from other firms for the needed
services. This alternative may result in project delays and potential
increased costs.
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Attachment A
Professional Services Agreement
Bucknam Infrastructure Group, Inc.
A-1
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
BUCKNAM INFRASTRUCTURE GROUP, INC.
for
PAVEMENT MANAGEMENT SYSTEM UPDATE, 2016
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AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
BUCKNAM INFRASTRUCTURE GROUP, INC.
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered
into this 5th day of July, 2016 by and between the City of Rancho Palos Verdes, a California municipal
corporation ("City") and Bucknam Infrastructure Group, Inc. ("Consultant"). City and Consultant are
sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the
"Parties".
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the services
defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those
services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority to enter
into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms of that
performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties
and contained herein and other consideration, the value and adequacy of which are hereby acknowledged,
the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those
services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this
reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement
to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications,
experience, and facilities necessary to properly perform the services required under this Agreement in a
thorough, competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. Consultant covenants that it shall follow the
highest professional standards in performing the work and services required hereunder and that all materials
will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the
phrase "highest professional standards" shall mean those standards of practice recognized by one or more
first-class firms performing similar work under similar circumstances.
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1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal,
State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be
required by law for the performance of the services required by this Agreement. Consultant shall have the
sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may
be imposed by law and arise from or are necessary for the Consultant's performance of the services required
by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents
of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against
City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated
and considered the scope of services to be performed, (ii) has carefully considered how the services should
be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance
of the services under this Agreement. If the services involve work upon any site, Consultant warrants that
Consultant has or will investigate the site and is or will be fully acquainted with the conditions there
existing, prior to commencement of services hereunder. Should the Consultant discover any latent or
unknown conditions, which will materially affect the performance of the services hereunder, Consultant
shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written
instructions are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or
other components thereof to prevent losses or damages, and shall be responsible for all such damages, to
persons or property, until acceptance of the work by City, except such losses or damages as may be caused
by City's own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under
this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents
and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless
hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating
this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by
altering, adding to or deducting from said work. No such extra work may be undertaken unless a written
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order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the
Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which
said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up
to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to
one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken
either separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope
of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and
that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute
discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or
time for performance shall be valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set
forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this
reference. In the event of a conflict between the provisions of Exhibit `B" and any other provisions of this
Agreement, the provisions of Exhibit `B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts
specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this
reference. The total compensation, including reimbursement for actual expenses, shall not exceed One
Hundred Thirty Thousand Four Hundred Eighty Seven dollars ($130,487.00) (the "Contract Sum"), unless
additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment
in accordance with specified tasks or the percentage of completion of the services, less contract retention;
(iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract
retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be
specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction
costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual
subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the
Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project
meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City
is a critical component of the services. If Consultant is required to attend additional meetings to facilitate
such coordination, Consultant shall not be entitled to any additional compensation for attending said
meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City's Director of Finance. By
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submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all
provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor
contracts. Sub -contractor charges shall also be detailed by such categories. Consultant shall not invoice
City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the
work performed and expenses incurred are in compliance with the provisions of this Agreement. Except
as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as
provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45)
days of receipt of Consultant's correct and undisputed invoice; however, Consultant acknowledges and
agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within
this time period. In the event any charges or expenses are disputed by City, the original invoice shall be
returned by City to Consultant for correction and resubmission. Review and payment by City for any
invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein
or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to
waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice
to proceed and shall perform all services within the time period(s) established in the "Schedule of
Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. When requested
by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be
approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services
rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes
beyond the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics,
quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental
agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay
notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the
facts and the extent of delay, and extend the time for performing the services for the period of the enforced
delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant
be entitled to recover damages against the City for any delay in the performance of this Agreement, however
caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall
continue in full force and effect until completion of the services but not exceeding one (1) years from the
date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "D").
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the principals
and representatives of Consultant authorized to act in its behalf with respect to the work specified herein
and make all decisions in connection therewith:
Peter J. Bucknam President
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing
principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing
principals shall be responsible during the term of this Agreement for directing all activities of Consultant
and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant,
and any authorized agents, shall at all times be under the exclusive direction and control of the Principals.
For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities
be substantially reduced by Consultant without the express written approval of City. Additionally,
Consultant shall utilize only competent personnel to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff
and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the
services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or
liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is
expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers,
employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant,
nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or
any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim
Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ron Dragoo, Principal Engineer or Michael Throne, Director of
Public Works or such person as may be designated by the City Manager. It shall be the Consultant's
responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the
services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
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4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means
by which Consultant, its agents or employees, perform the services required herein, except as otherwise set
forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's
employees, servants, representatives or agents, or in fixing their number, compensation or hours of service.
Consultant shall perform all services required herein as an independent contractor of City and shall remain
at all times as to City a wholly independent contractor with only such obligations as are consistent with that
role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees
are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be
a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise
with Consultant.
4.5 Prohibition Aizainst Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not
contract with any other entity to perform in whole or in part the services required hereunder without the
express written approval of the City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether
for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted
hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty
five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account
on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding,
this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant
of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content
satisfactory to City, during the entire term of this Agreement including any extension thereof, the following
policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent . A policy of comprehensive general liability insurance written on a per occurrence basis for
bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less
than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit
shall be twice the occurrence limit.
(b) Worker's Compensation Insurance. A policy of worker's compensation insurance
in such amount as will fully comply with the laws of the State of California and which shall indemnify,
insure and provide legal defense for the Consultant against any loss, claim or damage arising from any
injuries or occupational diseases occurring to any worker employed by or any persons retained by the
Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including "any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on
a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy
shall include coverage for owned, non -owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a "claims made" basis, and must include
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coverage for contractual liability. The professional liability insurance required by this Agreement must be
endorsed to be applicable to claims based upon, arising out of or related to services performed under this
Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of
Consultant's services or the termination of this Agreement. During this additional 5 -year period, Consultant
shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each subcontractor. All
coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the
Special Requirements in Exhibit `B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected
and appointed officers, employees and agents as additional insureds and any insurance maintained by City
or its officers, employees or agents may apply in excess of, and not contribute with Consultant's insurance.
The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the
City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must
specify that where the primary insured does not satisfy the self-insured retention, any additional insured
may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or cancelled
by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail
return receipt requested to the City. In the event any of said policies of insurance are cancelled, the
Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with
Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has provided the
City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders
evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the
City. City reserves the right to inspect complete, certified copies of and endorsements to all required
insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies
including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement)
and shall conform to the following "cancellation" notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30) -
DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN.
[to be initialed]
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and
volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant
performs; products and completed operations of Consultant; premises owned, occupied or used by
Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall
contain no special limitations on the scope of protection afforded to City, and their respective elected and
appointed officers, officials, employees or volunteers. Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At the option
of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects
City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim administration,
defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be
construed as limiting in any way the extent to which the Consultant may be held responsible for the payment
of damages to any persons or property resulting from the Consultant's activities or the activities of any
person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant's
indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of
this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor
to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section
5. 1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the
City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and
each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory
claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities
whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person,
firm or entity arising out of or in connection with the negligent performance of the work, operations or
activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any
individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent
performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said
claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred
in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers,
agents or employees for any such claims or liabilities arising out of or in connection with the negligent
performance of or failure to perform such work, operations or activities of Consultant hereunder; and
Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action
or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in
connection with the negligent performance of or failure to perform the work, operation or activities of
Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all
costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding,
including but not limited to, legal costs and attorneys' fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to
do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to
monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes
claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful
misconduct of Consultant in the performance of professional services hereunder. The provisions of this
Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or
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omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part
from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims
and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional.
The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to
do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key
Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better,
unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique
circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager
determines that the work or services to be performed under this Agreement creates an increased or decreased
risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be
changed accordingly upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements
charged to City and services performed hereunder (the "books and records"), as shall be necessary to
perform the services required by this Agreement and enable the Contract Officer to evaluate the
performance of such services. Any and all such documents shall be maintained in accordance with
generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall
have full and free access to such books and records at all times during normal business hours of City,
including the right to inspect, copy, audit and make records and transcripts from such records. Such records
shall be maintained for a period of three (3) years following completion of the services hereunder, and the
City shall have access to such records in the event any audit is required. In the event of dissolution of
Consultant's business, custody of the books and records may be given to City, and access shall be provided
by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with
the City in providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning
the performance of the services required by this Agreement as the Contract Officer shall require. Consultant
hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed
pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any
facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the
work or services contemplated herein or, if Consultant is providing design services, the cost of the project
being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique
or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer
files, reports, records, documents and other materials (the "documents and materials") prepared by
Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the
property of City and shall be delivered to City upon request of the Contract Officer or upon the termination
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of this Agreement, and Consultant shall have no claim for further employment or additional compensation
as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents
and materials hereunder. Any use, reuse or assignment of such completed documents for other projects
and/or use of uncompleted documents without specific written authorization by the Consultant will be at
the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not
extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use.
Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant fails to
secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover,
Consultant with respect to any documents and materials that may qualify as "works made for hire" as
defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for
the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the public
domain or already known to Consultant. Consultant shall not release or disclose any such information or
work product to persons or entities other than City without prior written authorization from the Contract
Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City Attorney,
voluntarily provide documents, declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement. Response to a
subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such
court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City shall have
the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including
attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery request, court
order or subpoena from any party regarding this Agreement and the work performed there under. City
retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity
to review any response to discovery requests provided by Consultant. However, this right to review any
such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance
of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute,
claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Los Angeles, State of California, or any other appropriate court in such county, and
Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such
action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District
of California, in the County of Los Angeles, State of California.
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7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have
any obligation or duty to continue compensating Consultant for any work performed after the date of
default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The
notice shall include the timeframe in which Consultant may cure the default. This timeframe is
presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During
the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default
is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect
to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the
default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on
the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of
the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or
not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or
which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and
(ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in
performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim
is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness
shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due,
without liability for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall
not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the
provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any
subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or
services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay
or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair
such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement,
the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such
rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity,
to cure, correct or remedy any default, to recover damages for any default, to compel specific performance
of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with
the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a
statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a
legal action under this Agreement.
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7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the
following Section for termination for cause. The City reserves the right to terminate this Contract at any
time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where
termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract
at any time, with or without cause, upon sixty (60) days' written notice to City, except that where
termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant
may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all services
rendered prior to the effective date of the notice of termination and for any services authorized by the
Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the work
product actually produced hereunder. In the event of termination without cause pursuant to this Section,
the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to
Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement,
City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same
to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for
completion of the services required hereunder exceeds the compensation herein stipulated (provided that
the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the
Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a parry to any action or
proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding,
in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to
reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a
party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action,
taking depositions and discovery and all other necessary costs the court allows which are incurred in such
litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be
enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liabili , of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in
interest, in the event of any default or breach by the City or for any amount which may become due to the
Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any
interest, directly or indirectly, which would conflict in any manner with the interests of City or which would
in any way hinder Consultant's performance of services under this Agreement. Consultant further
covenants that in the performance of this Agreement, no person having any such interest shall be employed
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by it as an officer, employee, agent or subcontractor without the express written consent of the Contract
Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of
interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this
Agreement nor shall any such officer or employee participate in any decision relating to the Agreement
which affects her/his financial interest or the financial interest of any corporation, partnership or association
in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The
Consultant warrants that it has not paid or given and will not pay or give any third party any money or other
consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or segregation of, any person or group
of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national
origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants are employed and that employees are treated during employment
without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national
origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith,
shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized
aliens for the performance of work and/or services covered by this Agreement, and should any liability or
sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and
shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs,
including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires
or is required to give to the other party or any other person shall be in writing and either served personally
or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the
Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd.,
California 90275 and in the case of the Consultant, to the person(s) at the address designated on the
execution page of this Agreement. Either party may change its address by notifying the other party of the
change of address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language
used and shall not be construed for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original,
and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression
of the understanding of the parties. It is understood that there are no oral agreements between the parties
hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous
negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be
used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless
made in writing and approved by the Consultant and by the City Council. The parties agree that this
requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a
court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as
severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision
is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this
Agreement meaningless.
9.6 Warran1y & Representation of Non -Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this
Agreement which may affect his/her financial interest or the financial interest of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of
any State or municipal statute or regulation. The determination of "financial interest" shall be consistent
with State law and shall not include interests found to be "remote" or "noninterests" pursuant to
Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or
given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or
employee, any money, consideration, or other thing of value as a result or consequence of obtaining or
being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in
any act(s), omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City official,
officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant
is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant's Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is
duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf
of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this
Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement
to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first -above written.
ATTEST:
, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
David J. Aleshire, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
, Mayor
CONSULTANT:
BUCKNAM INFRASTRUCTURE GROUP, Inc
LIN
Lo
Name: Peter J. Bucknam
Title: President
Name:
Title:
Address: 3548 Seagate Way, Suite 230
Oceanside CA, 92056
Two corporate officer signatures required when Consultant is a corporation, with one signature
required from each of the following groups: 1) Chairman of the Board, President or any Vice
President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant
Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS
APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me
on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and
could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE(S)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑ OTHER
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
•
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to
me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf
of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and
could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLES)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
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EXHIBIT "A"
SCOPE OF SERVICES
I. Brief description of the work to be performed: Update the City's Pavement Management
Program (PMP) through condition surveys, engineering cost evaluation, budgetary
reporting and data updates within the MicroPAVER database. Field inspections will cover
all defined streets and alleys within the network.
II. Consultant will perform the following Tasks:
A. Project Kick-off to further discuss and review in detail the expectations of the project,
technical approach, section ID / GIS management & surveys, district/quadrant
maintenance, software upgrades & use, deliverables within the scope of work and the
review of schedule. The first key topics to be discussed will include the review and
assessment of the existing CarteGraph pavement plan/data; its current and future use,
survey areas based on recent maintenance work and schedules, new construction, data
quality and condition, current pavement procedures, historical expenditure levels,
possible MicroPAVER or StreetSaver conversion, implementation and desired service
levels.
B. Project Status Meetings will include a minimum of four meetings during the project
(kickoff, field, and status meetings - 30%,65% and 100%), Field review meetings, and
monthly progress status reports will be delivered to Contract Officer.
C. Project Deliverables will include communication with the Contract Officer and key
staff members from the Engineering and Public Works departments to ensure
deliverables are submitted timely. These include items in Exhibit A.M.A. — A.IILS.
D. Work Flow / Project Schedule will be created with a completed survey to establish a
PMP that provides specific, manageable pavement segments, detailed maintenance
schedules of needed repairs and cost conscious maintenance recommendations that will
assist in preparing budget estimates required to complete the scheduled work for fiscal
year 2016-17 and the next 20 years.
E. Assessment of MicroPAVER GIS ID Link to be completed by entering the necessary
work history updates into the PMP database. If the Contract Officer elects to have the
software managed by Bucknam offsite; Bucknam will ensure that all identified work
history records are properly updated within MicroPAVER or StreetSaver.
F. Pavement Work History Data Entry will be completed with one of two approaches
for the updating of RPV's PMP software;
i. Use MicroPAVER's pavement software to track and monitor pavement conditions and
deterioration. Bucknam will assess and ensure that all pavement segmentation, public
vs. private designations, section metrics and GIS links are of quality and useful to the
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long-term management of the PMP. If the capabilities of the MicroPAVER pavement
software are not sufficient for future PMP management Bucknam will recommend the
implementation of StreetSaver;
ii. Bucknam will meet with City staff to discuss the conversion of MicroPAVER data into
StreetSaver. Bucknam will utilize their own MicroPAVER or StreetSaver license to
perform all PMP services under this project (Note: if StreetSaver is selected, a license
copy will have to be purchased based upon current MTC StreetSaver license
agreements). Bucknam will provide the Contract Officer with a 10% PCI variance
report and summary segmentation report to demonstrate that all conversion is
progressing and is accurate. With the Contract Officer's approval, complete the
remaining 90%. StreetSaver software internal table data and outputs (i.e. PCI
reporting, Sec ID, attribute PMP data, etc.) will be delivered in a manner that will allow
for pertinent PMP data to operate within the City's GIS Enterprise. Bucknam staff will
meet with RPV Public Works, IT and GIS staff to ensure that a full assessment of the
City's existing infrastructure management data structure is understood and compliant
for future PMP data interoperability.
G. Arterial and Local Street Survey of approximately 149 miles of Arterial, Local and
Alley streets will be performed by one of the following approaches based on the ASTM
D6433-11 guidelines:
Walking - all sections are surveyed through walking methodologies.
Distress types will be collected based upon actual surface conditions and
physical characteristics of the segment. Sample locations, distress types,
extents and severities will be collected based upon actual surface conditions
and physical characteristics of the segment. Surveying methods will be
conducted by remaining consistent with ASTM D6433 sampling guidelines
while being flexible to current City practices. Live GIS files will be used to
enhance field survey locations, data access and quality control measures.
All sample locations are observed through walking surveys; additional
unique conditional factors such as unique distress areas found outside our
sample areas will be recorded. Walking surveys will be done based on the
functional classification of the roadway and the street conditions found.
Will use City's GIS centerline/PMP layer live in the field to reduce survey
times and project schedules. If the City has a recent high-resolution aerial
(approx. 3"), then will use that file during field survey efforts to verify street
measurements and other segment attributes.
ii. Automated Digital Roadway Imaging - will establish all inspection sample
locations for survey based on ASTM D6433 guidelines; this effort replaces
the walking field operations; all pavement condition inspections are then
completed in-house through an automated processes. Surveys are quality
controlled with field operations.
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iii. Roadway Verification Survey - A listing of the field attribute data that is
updated/verified during the survey for the pavement management database
is listed below:
1. Field Attribute Data (updated and/or verified)
a. From/to, indicating the assigned limits of the section, sample
test areas, street name, a street codification (i.e. truck route,
school zone, maintenance district)
b. Street ranking indicating local, alley, arterial, collector, #of
lanes, surface type
c. Street segmentation implemented continuously from west to
east and south to north
d. Historical PCI tracking from previous inspections and 2016
PCI inspections
e. Segment quantities, indicating the length, width, and total
true area of the section
f. Sidewalk and Curb and Gutter displacements (See Task
4.3)
g. ADA Required Ramp Locations (See Task 4.3)
h. Structural sections (if available from previous reports or City
documents)
2. Conditional data will be evaluated for all street segments and will
include:
a. 20 AC & 19 PCC distresses by type, severity and sample
area
b. PCI ratings (0-100), taking into account the surface
condition, level of distress
c. Drainage Condition Rating (standing water, etc.)
d. Traffic volumes (ADT, if available)
3. Section Distress and PCI Reporting
a. PCI Variance report comparing 2013 PCI's to 2016 PCI's
b. Street centerline miles, lane miles, and pavement area
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c. Current street network Pavement Condition Index ratings
d. Pavement segment tabular listing for the entire street
network
e. Creation of pavement performance curves and definitions
for maintenance strategies, decision tree models and
pavement life -cycle analysis
f. PCI report will be signed and sealed by registered engineer.
H. Establishment of Sidewalk Inspection Criteria will be created by collecting sidewalk
inventory and distress data through the use of handheld GPS units. Sidewalks will
categorized in a priority system for maintenance similar to the following:
i. Priority 1 - (Very Poor), Locations that have a condition of Very Poor or
any location which the field technician considers to be an immediate serious
safety concern
ii. Priority 2 - (Poor to Fair), Locations that have a condition of Poor to Fair of
where the field technician determines that a problem is not an immediate
safety concern
iii. Priority 3 - (Fair to Good), Locations that have a condition of Fair to Good
or where the problem is not a safety hazard
L Development of Sidewalk Management Database by creating user defined fields to
populate the required inventory and distress data established for the project. Based on
the Contract Officer's needs, all sidewalk GIS data can then be imported into other
management software, such as MicroPAVER, Excel, etc.
J. Perform Sidewalk / Curb & Gutter inspections of approximately 280 miles of
sidewalk segments using the following survey methodology approach:
i. Walking/GPS Handheld - All sections will be surveyed utilizing a
walking/GPS methodology. Distress locations and types will be collected
based upon actual surface conditions found and physical characteristics of
the site. Surveying will identify distress locations of sidewalk by GPS
coordinates.
ii. Sidewalk Verification Survey - A listing of the field attribute data that is
verified for each distressed site is listed below:
1. Field Attribute Data
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a. Street Name, From/to, indicating the assigned limits of the
section, street ID
b. Street ranking indicating local, alley, arterial, collector,
sidewalk surface type
c. Sidewalk length, width and area (identified through aerial
imagery, if available), side of street
d. Distress location (GPS and address identified)
e. Distress type (linear crack, spalling, etc.)
f. Distress Priority (l, 2 or 3)
g. Traffic Area designation (HTA, MTA, or LTA)
h. ADA Required Ramp Locations
i. Caused by tree
j. Trip/Fall distress
k. Measurement (linear or area) of distress found
1. Recommended repair based on City's maintenance criteria
in. General comments of distress location (if necessary)
2. Section Distress and Condition Reporting
a. Identification of all street segments in a continuous manner
(W to E and S to N);
b. Sidewalk locations identified within street segments
c. GIS map identifying found sidewalk locations
d. GIS map identifying found sidewalk distress locations
e. A Priority repair map will also be produced, see GIS to the
right)
K. Maintenance & Rehabilitation, History and Decision Tree to assist in developing
the most cost-effective preventative maintenance, repair and rehabilitation strategies
possible. This will be accomplished by meeting with the Contract Officer to discuss
and strategize maintenance activities/unit costs that are currently being used by the
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Contract Officer. Also, will conduct a historical and prospective analysis on the
conditional and financial impact AC & PCC maintenance practices have on the
pavement network. The maintenance strategies to be reviewed are localized stop gap
maintenance, slurry seals, rehabilitation and reconstruction (R&R), the expected
improvement in pavement condition, the life -cycle extension that would result and the
unit costs for maintenance. Bucknam will provide an engineering discussion that
includes priority listings as well as several sets of priority/ cost -benefit analysis
scenarios.
Bucknam will establish a maintenance "decision tree" that will be used to generate
pavement recommendations that match current 2016 maintenance approaches. This
will be accomplished by assessing/updating the unique and individual deterioration
curves within the database based on functional class (i.e. arterial, collector, local) and
age. Bucknam will review the RPV's deterioration curves that have been developed
based on historical pavement condition, inspection, surface type, and road class. The
curves will be modified based on 2016 pavement conditions.
All maintenance practices/unit costs will be integrated into the MicroPAVER database
and will be derived from the most recent construction bids for pavement rehabilitation.
We will account for annual inflation rates and PMP project contingencies when long-
term revenues projections are made.
Will work closely with City in defining repair and rehabilitation strategies during each
fiscal year and within each tract/area defined by the City. Once the repair/rehabilitation
strategies have been defined, the identification of a twenty-year Forecasted
Maintenance schedule will be generated.
L. Budgetary Analysis and Final PMP Reporting will be prepared in a format that uses
the information delivered by PMP in conjunction with the information and analysis
performed in this contract. The report will provide the City with information on:
i. Current inventory and pavement conditions indices (PCI) for all road
classes
ii. Projected annual rehabilitation programs for street maintenance for a seven-
year period (ARTERIAL and RESIDENTIAL Forecast Maintenance
Reports) that show the largest return on investment and acceptable levels of
service
iii. Modeling and comparison of budget scenarios typically include:
1. Maintenance required to complete all streets within 5 -years
2. Current I Actual budget projection (citywide approach)
A-25
3. Annual CIP I Maintenance funding needed to "maintain" current
PCI
4. Recommended Annual CIP /Maintenance funding needed to
"increase" PCI;
iv. Strategies and recommendations for the City's County Measure funds, Local
revenues, Gas Tax and maintenance programs and procedures, including a
preventative maintenance schedule;
v. A detailed breakdown of deferred maintenance (backlog); and
vi. The PMP will be presented to the RPV City Council and/or upper
management, and the development of the PMP presentation; pro bono
M. PMP & Sidewalk — GIS Layer Update/Implementation of a new Pavement -GIS link
between the PMP software and the City's Pavement Management GIS layer(s) (ESRI
ArcMap 10). The City's current centerline will be used as base file for updating the
unique pavement -GIS layer and project files. The maps described below will be
incorporated into the back of the City's Final PMP report and all digital GIS data will
be provided:
i. PCI values for every section (symbolized through various PCI ranges)
ii. Work History identifications
iii. Twenty-year Arterial, Residential Overlay, Slurry Seal Programs
iv. District GIS Maps (if needed)
Alternative ArcGIS Online Implementation (replaces ArcMap option)
Bucknam will provide PMP live on the web through ESRI's web hosting services. This
will display PMP in a "editing, viewing and query" environment that allows Contract
Officer to view PCPs, run queries, view budgetary reports, work histories and
create/delete new sections.
Additionally, any electronic document / image type (i.e. street improvement plans,
videos, digital images, site assessment photos, etc.) can be linked.
The existing PCI data will be uploaded to the City's ArcGIS Online organizational
account. The GIS data is securely stored and hosted by ESRI. In addition to hosting the
data, a web service is created to use in web -mapping applications.
Bucknam will host the web -based application on its own servers. Access to the web -
based application will be secured through a username/password combination to be
A-26
assigned to the Contract Officer. Bucknam will provide the necessary training on the
use of the PMS -GIS thematic data.
N. Reimbursables to include printing, materials and mileage.
O. Automated Digital Roadway Imaging will be delivered by implementing a pavement
survey methodology that will support Pavement Condition Survey efforts as well as
implement a proactive and cost efficient GPS survey methodology that will allow for
the collection of numerous City owned assets and their GPS locations using "one" set
of digital imagery (e.g. five citywide infrastructure surveys for the cost of one). Beyond
the pavement survey capabilities, the City will be able to collect other infrastructure
assets in the future such as:
i. Sign {Warning, Regulatory, Guide, City Unique signs, etc.;
ii. Right -of -Way assets;
iii. Catch basins,
iv. Street lights,
v. Manhole/Water Valves,
vi. Fire hydrants,
vii. Pavement markings, legends and other ROW features;
With verification of street segmentation, the inspection of approximately 149 miles will
be surveyed. ASTM 06433 - Army Corp of Engineers AC and PCC distress types will
be collected based upon actual surface conditions and physical characteristics of the
segment while being flexible to current City practices. Technicians will collect the
following:
viii. Continuous pavement imaging (images taken every 5 meters, competition
typically surveys at every 8 meters/25 feet intervals)
ix. ASTM 06433 AC and PCC distresses (e.g. linear/transverse cracking,
alligator, patching, bleeding, block cracking, etc.
x. Surface roughness ratings (IRI); rutting depth (full width of lane or street),
if called out by the City as needed
xi. Imaging captures 100% of each pavement segment (not just one lane)
xii. Data transfers seamlessly to your PMP database
xiii. 2mm pixel images allows for centimeter horizontal and vertical accuracy
A-27
The first survey process will involve the mobile GPS vehicle taking approximately one-
week time to survey the street network; additionally, the vehicles drive the posted speed
limits.
The images that are collected are taken by using Sony digital stereographic cameras (4
to 6 cameras) positioned on the vehicle. The images will have a resolution of 2448 x
2050 and will be georeferenced by means of inertial GPS equipment contained within
the van; images will be taken every 4 to 6 meters, 15 ft. intervals. All images taken are
to be owned by the City and can be used for future data extraction within the Feature
Extraction software.
Survey vehicles will be equipped with digital measuring instrumentation (DMI) that
will be used to verify all pavement section lengths and widths. Our vehicles will be
equipped with road roughness rating equipment, strip mapping cameras and are set to
record 360 degree street imaging.
The PCI conditional surveys will be performed by the Bucknam team (in-house, with
20% field QC review) that is experienced and trained in pavement condition assessment
using LambdaTech's "Feature Extraction" software. Bucknam will measure specific
distress types from the digital image set.
All pavement GIS data associated with each pavement section will be entered into the
City's working software. If the City elects to collect other street and ROW assets under
this contract these assets will be collected at the same time as the pavement.
III. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Meeting Minutes and Agendas
B. Existing records matrix & copies of existing records
C. Utility contact matrix
D. 1St, 2nd, and 3rd utility notices
E. Utility notification log & correspondence to each utility
F. Site evaluation notes, photos, & video
G. Pavement marking and roadway signage inventory
H. Survey notes, topo basemap, CAD survey files
I. Plan with pothole location, depth, material and size
•
J. Street, right-of-way, and utility base maps
K. Traffic Index study report
L. Pavement Investigation and evaluation
M. Geotechnical, and material reports
N. Legal descriptions & Plats
O. PS&E in hard copy, soft copy & digital copy
P. CD of all submittal review comments and red -lines
Q. Complete set of plans (22" x 34") and PDF
R. Complete unbound project specifications
S. Project quantities and cost estimate
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant will provide a weekly activity report.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant will utilize the following personnel to accomplish the Services:
A. Peter Bucknam, Project Manager
B. Patrick Mullen, GIS Planner
C. Gregory Bucknam, Lead Field Technician
D. Dan Lipinski, Field Technician
E. Fernando Alvarez, Field Technician
F. Majdi Ataya, Onward Engineering
G. Doug Benash, Onward Engineering
H. Patrick Stanton, Onward Engineering
A-29
I. Ted Regoni, Onward Engineering
J. Steven MacBride, Onward Engineering
A-30
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
4.5 Prohibition Against Subcontracting or Assi ng ment.
Therefore, Consultant shall not contract with any entity other than the ones listed below
to perform in whole or in part the services required hereunder without the express written
approval of the City.
a. Onward Engineering
A-31
Rehabilitation, History and $192.55/Hr. 22 Hrs. $4,236
Decision Tree
L. Budgetary Analysis and $177.63/Hr. 63 Hrs. $11,191
Final PMP Reporting
M. PMP & Sidewalk — GIS $132.79/Hr. 34 Hrs. $4,515
Layer Update/Implementation
N. Reimbursables LS LS $11,220
O. Automated Digital LS LS $26,700
Roadway Imaging
TOTAL SERVICES $130,487
A-32
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform
the following tasks at the following rates:
RATE
TIME SUB -BUDGET
A. Project Kick-off
$166.66/Hr.
3 Hrs.
$500
B. Project Status Meetings
$108.57/Hr.
28 Hrs.
$3,040
C. Project Deliverables
$152.17/Hr.
12 Hrs.
$1,826
D. Work Flow / Project
$177/Hr.
13 Hrs.
$2,301
Sched.
E. Assessment of
$130.50/Hr.
8 Hrs.
$1,044
MicroPAVER GIS ID Link
F. Pavement Work History
$96/Hr.
18 Hrs.
$1,728
Data Entry
G. Arterial and Local Street
$94.51/Hr.
217 Hrs.
$20,509
Survey
H. Establishment of Sidewalk
$161.38/Hr.
8 Hrs.
$1,291
Inspection Criteria
I. Development of Sidewalk
$119.08/Hr.
26 Hrs.
$3,096
Management Database
J. Perform Sidewalk / Curb &
$92.99/Hr.
401 Hrs.
$37,290
Gutter inspections
K. Maintenance &
Rehabilitation, History and $192.55/Hr. 22 Hrs. $4,236
Decision Tree
L. Budgetary Analysis and $177.63/Hr. 63 Hrs. $11,191
Final PMP Reporting
M. PMP & Sidewalk — GIS $132.79/Hr. 34 Hrs. $4,515
Layer Update/Implementation
N. Reimbursables LS LS $11,220
O. Automated Digital LS LS $26,700
Roadway Imaging
TOTAL SERVICES $130,487
A-32
II. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
III. The total compensation for the Services shall not exceed $130,487.00 as provided in
Section 2.1 of this Agreement.
A-33
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the following
schedule assuming the:
A. Project Kick-off will be completed in week one after the notice to proceed by the
City.
B. Project Status Meetings will be completed in weeks eight, thirteen and seventeen
after the notice to proceed by the City.
C. Project Deliverables will be completed in weeks eight, thirteen and seventeen and
nineteen after the notice to proceed by the City. See specific deliverable dates in
Exhibit D.II.
D. Work Flow / Project Schedule will be started in week one completed in week
nineteen after the notice to proceed by the City.
E. Assessment of MicroPAVER GIS ID Link will be completed in week four after the
notice to proceed by the City.
F. Pavement Work History Data Entry will be completed in week four after the notice
to proceed by the City.
G. Arterial and Local Street Survey will be completed in week sixteen after the notice
to proceed by the City.
H. Establishment of Sidewalk Inspection Criteria will be completed in week seventeen
after the notice to proceed by the City.
I. Development of Sidewalk Management Database will be completed in week
seventeen after the notice to proceed by the City.
J. Perform Sidewalk / Curb & Gutter inspections will be completed in week seventeen
after the notice to proceed by the City.
K. Maintenance & Rehabilitation, History and Decision Tree will be completed in
week nineteen after the notice to proceed by the City.
L. Budgetary Analysis and Final PMP Reporting will be completed in week seventeen
after the notice to proceed by the City.
M. PMP & Sidewalk — GIS Layer Update/Implementation will be completed in week
nineteen after the notice to proceed by the City.
A-34
N. Reimbursables will be completed in week nineteen after the notice to proceed by
the City.
O. Automated Digital Roadway Imaging will be completed in week nineteen after the
notice to proceed by the City.
II. Consultant shall deliver the following tangible work products to the City by the
following dates.
A. Meeting Minutes and Agendas will be completed and delivered to the City within
3 business days of the meeting.
B. Existing records matrix & copies of existing records will be completed in week
eight after the notice to proceed by the City.
C. Utility contact matrix will be completed in week eight after the notice to proceed
by the City.
D. 1, 2nd, and 3rd utility notices will be completed in week eight after the notice to
proceed by the City.
E. Utility notification log & correspondence to each utility will be completed in week
eight after the notice to proceed by the City.
F. Site evaluation notes, photos, & video will be completed in week eight after the
notice to proceed by the City.
G. Pavement marking and roadway signage inventory will be completed in week eight
after the notice to proceed by the City.
H. Survey notes, topo basemap, CAD survey files will be completed in week thirteen
after the notice to proceed by the City.
I. Plan with pothole location, depth, material and size will be completed in week
thirteen after the notice to proceed by the City.
J. Street, right-of-way, and utility base maps will be completed in week thirteen after
the notice to proceed by the City.
K. Traffic Index study report will be completed in week thirteen after the notice to
proceed by the City.
L. Pavement Investigation and evaluation will be completed in week thirteen after the
notice to proceed by the City.
A-35
M. Geotechnical, and material reports will be completed in week thirteen after the
notice to proceed by the City.
N. Legal descriptions & Plats will be completed in week thirteen after the notice to
proceed by the City.
O. PS&E in hard copy, soft copy & digital copy will be completed in week seventeen
after the notice to proceed by the City.
P. CD of all submittal review comments and red -lines will be completed in week
seventeen after the notice to proceed by the City.
Q. Complete set of plans (22" x 34") and PDF will be completed in week nineteen
after the notice to proceed by the City.
R. Complete unbound project specifications will be completed in week nineteen after
the notice to proceed by the City.
S. Project quantities and cost estimate will be completed in week nineteen after the
notice to proceed by the City.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
A-36
Attachment 6
Proposal
Bucknam Infrastructure Group, Inc.
I
Table of Contents
LE
Section Page
Table of Contents, Cover Letter TOC
Approach Scope of Work
pp / p ..............................1-1
Project Understanding/Scope of Work.........................................1-1
Statement of Qualifications ............................. 2-1
Bucknam PMP Qualifications........................................................2-1
3 Project Team ................................................... 3-1
Key Project Team Members.......................................................... 3-1
Organization Chart.......................................................................3-3
Resumes....................................................................................... 3-4
141 Experience /References
................................. 4-1
Relevant Project Experience.........................................................4-1
Project Schedule ............................................. 5-1
Critical Path Method Schedule......................................................5-1
6 Cost Proposal (separate sealed envelope) .................. 6-1
Hourly Rate Schedule...................................................................6-3
TOC
M
June 3, 2016
Department of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Subject: Proposal for Pavement Management System Update — 2016
Dear Public Works,
It is our pleasure to submit our proposal to assist the City of Rancho Palos Verdes in the
continued, proactive management of your Pavement Management Program (PMP). With the
City seeking to move toward stronger infrastructure management methodologies through
advanced pavement inspections, district maintenance, PMS software interoperability, Capital
Improvement reporting (CIP), and GIS implementation, Bucknam Infrastructure Group, Inc. has
identified a proactive and cost efficient method to assist the City in implementing a successful
PMP. Our team will focus our long-term PMP knowledge, extensive Riverside County experience
and GIS/GPS technologies to optimize the City's maintenance dollars by implementing a
manageable and reliable PMP methodology.
Our firms and current PMP Project Manager performed the 2013 Rancho Palos Verdes PMP
project and tied all PMP assets to the City's GIS Enterprise and delivered all required GIS
shapefiles related to the PMP. Our project staff can be relied upon to provide continued,
outstanding service to the City because we will assist the City in implementing a common-sense
PMP, formulate a proactive CIP budget and make realistic maintenance recommendations
through our:
Relevant and accurate PMP services based on our onpoing work with numerous Los
Angeles, Orange County and Riverside local agencies such as:
0 18 Los Angeles County local agencies;
0 17 Orange County local agencies; and
0 8 San Diego/Inland Empire local agencies
Army Corps of Engineers ASTM D6433 compliant surveying, reporting and pavement
analysis on an annual basis;
Our project manager has worked within the SoCal Pavement Management industry for
over nineteen (19) years and has worked extensively with CarteGraph, MicroPAVER and
StreetSaver PMP software's through turn -key data conversion projects to long-term,
proactive pavement CIP scheduling that relies on accurate and cost-efficient bid
documentation;
Project/engineering experience that brings the understanding that MicroPAVER results
are not set in stone; we proactively use the available data to enhance budget
forecasting, project planning and maintenance zone development;
BUCKNAM INFRASTRUCTURE GROUP, INC.
3548 Seagate Way, Suite 230 Oceanside, CA 920S6
7.760.216.6529 F.760..216.6549 vn,. bucknam.net
Cost effective management methodologies, from the project kickoff through final
reporting, gained through our Project Manager's experience and use of GIS tablet -based
/ digital roadway imaging surveys; and
Professional Engineering experience through Mr. Steve Bucknam, P.E. who brings 40+
years of public/private local agency experience. Mr. Bucknam has served as City
Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous
public agencies and brings a tremendous amount of relative pavement management
knowledge to this project.
As Project Manager, my goal is not just to meet the requirements of this project but establish a
living document (Arterial & Local pavement CIP submittal) that will be used throughout the term
of the CIP as well as implement achievable long-term infrastructure management goals in
coordination with City schedules.
Offeror: Bucknam Infrastructure Group, 3548 Seagate Way, Suite 230, Oceanside, CA
92056; Company FID # 45-2723662
Mr. Steve Bucknam, P.E. (Principal) will be responsible for all project oversight and
deliverables (steve@bucknam.net). Mr. Peter Bucknam (Project Manager) will be
providing day-to-day operational and management services; he is authorized to sign
the agreement for this contract. He can be contacted at 760-216-6529 (work) 714-501-
1024 (cell) or email at peter@bucknam-inc.com.
By selecting Bucknam Infrastructure Group, Inc., the City of Rancho Palos Verdes will receive a
strong, knowledgeable, innovative, and communicative team with the experience to implement
a cost-effective pavement management program. Our handpicked pavement management
professionals are committed to delivering quality services to the City. We have already
scheduled time for your project and eagerly await our kick-off meeting with City staff and you.
This proposal is valid for ninety (90) days. The City's RFP is incorporated in its entirety as part of
our proposal and all information submitted within our proposal is true and correct.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.
Peter J. Bucknam
President
LTJ
Approach / Scope of Work
Project Understanding / Approach
As the City of Rancho Palos Verdes' (RPV) infrastructure matures, the City's staff is striving to
update the City's Pavement Management Program (PMP) through "annual" cost effective
condition surveys, engineering cost evaluation, budgetary reporting and data updates within the
MicroPAVER database. The City's 2016 focus for field inspections will cover all defined streets
and alleys within the network (149 miles).
The City requires a team that will not only resurvey the defined sections using cost-conscious
methodologies but will create a comprehensive program that includes the enhancement of your
multi-year PMP CIP, district maintenance, educational training, efficient bid documents,
stewardship of the PMP, GIS links to the PMP, and the knowledge of the inner workings of the
PMP software.
Bucknam will continue to provide these services through our proactive and accurate
implementation of your PMP; we will address the City's primary goals of:
• Updating MicroPAVER with 2016 inspections, work history and maintenance data; or
• Surveying 149 miles of Arterial, Collector, Local and Alley streets; provide variance PCI
reporting based upon 2013 PCI's vs. 2016;
• Verifying / Updating pavement centerline and metric data (PMP vs. GIS);
• Generating 2016 Pavement Condition Index (PCI) ratings for each segment;
• Developing a proactive preventative slurry seal / overlay maintenance schedules based
on existing capital funding;
• Establishing solid recommendations for current / future maintenance needs;
• Utilizing the City's existing funding to generate a baseline twenty (20) year Capital
Improvement Program (CIP);
• Develop full and complete construction bid documents based on 2015 Greenbook for
each PMP project;
• Provide engineering, design and construction administration/management services;
• Recommending alternative maintenance budgets that demonstrate realistic return -on -
investments (ROI), i.e. Scenarios 1, 2, 3, "actual" budget model, maintain PCI model, etc.
1-1
Approach / Scope of Work
We have defined detailed phases to the scope of work in accordance to the City's RFP;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule (See Section 5)
4. Scope of Work (Major Tasks)
1) Project Implementation
TASK 1.1: Project Kickoff
The first step in implementing a successful pavement management program truly
resides in frequent communication and timely scheduled data updates. For the City of
RPV it will be essential to establish, up front, the Engineering Division (Public
Works/Maintenance) pavement management priorities. Our team will set a Project
Kickoff meeting to further discuss and review in detail the expectations of the project,
technical approach, section ID / GIS management & surveys, district/quadrant
maintenance, software upgrades & use, deliverables within the scope of work and the
review of schedule.
This effort will build consensus between the Engineering and Public Works staff as well
as build stronger ARTERIAL and LOCAL maintenance programs that complement large
Public Works CIP projects and annual maintenance projects.
The first key topics to be discussed will include the review and assessment of the
existing CarteGraph pavement plan/data; its current and future use, survey areas based
on recent maintenance work and schedules, new construction, data quality and
condition, current pavement procedures, historical expenditure levels, possible
Micro PAVER or StreetSaver conversion, implementation and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
Minimum of four meetings during the project (kickoff, field, and status meetings
— 30%, 65% and 100% )
Field review meetings
Monthly progress status reports will be delivered to City project manager
1-2
AN
Approach / Scope of Work
PMP Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field
technician's work. In this manner, 10 percent (1S miles out of 149 miles) of the original
surveys will be re -surveyed by an independent survey crew, supervised by a field
supervisor, and the results will be compared to the original surveys.
Our QC process involves checking the field crews' work in a "blind study' fashion.
Quality control checks will be performed at the end of each survey week. This will
ensure that all field personnel are properly collecting distresses and pavement
quantities for all street segments. Since we are collecting distress information on our
field Tablets with the RPV PMP database live, our staff will perform several quality
control tests within the pavement management software using a sample set of the
City of RPV's street distress data. This will ensure that all system and analysis settings
as well as City recommendations and standards are being followed.
Over the past year, Bucknam has submitted eighteen (18) METRO compliant reports
for LA municipalities, they include:
PomonaAlhambra
..................................................... .._.....................................................................
._............
Rosemead
_............................................ ,
Pico RiveraHermosa
Beach €.............................................................
El Segundo
.............................................................................................................................
RPV
Culver City
Lomita
.....................................................€............................................................................................................_........................
onterey Park
Diamond Bar :........
......._Sierra Madre
Compton
.....................................................:.................................................................
La Habra Heights _...... ..............................................................
South Pasadena
Palmdale
Arcadia
Bellflower
Over the past year, Bucknam has submitted fifteen (15) OCTA compliant reports for
OC municipalities, they include:
BreaIrvine
....................................................................................................................................................................................
Laguna Beach
Costa Mesa
.............................................................
Aliso ViejoRSM
;.................................................................... ;.......................................................
Laguna HillsLaguna
....................................................................................................................................................................I...................
Miguel
Tustin
Fountain Valley
.............................................................p..............._..........................................................................................................
Sari Juan Capistrano
Westminster
Huntington Beach
Newoort Beach
Santa Ana
Bucknam is currently working with three (3) Riverside municipalities, they include:
Menifee, Lake Elsinore and Rancho La Quinta.
Our field surveys follow the accepted ASTM D6433 walking requirements and are
proven and continue to be utilized for our SoCal clients shown above. A copy of the
QA/QC plan utilized by our staff during the project will be submitted along with the PMP
certification documents.
Deliverable: Monthly Project Status reports, field review and project status meetings,
QA/QC Plan
1-3
Approach / Scope of Work
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project
deliverables. Client satisfaction will derive from frequent communication with the
Project Manager and key staff members from the Engineering and Public Services
departments. Project success is created by delivering on three main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and
3) Controlling costs. Our Project Manager will follow each of these factors throughout
the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow j Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (3 field technicians will drive the proactive schedule).
With a completed survey, our team will work with you to establish a PMP that provides specific,
manageable pavement segments, detailed maintenance schedules of needed repairs and cost
conscious maintenance recommendations that will assist you in preparing budget estimates
required to complete the scheduled work for fiscal year 2016-17 and beyond.
Per the request of the RFP, we have included the Critical Path Method (CPM) Project Schedule
within Section 5 of our proposal.
4) Scope of Work (Major Tasks)
TASK 4.1: PMP Assessment and Populate PMP Database
The City will provide Bucknam a complete listing of all major work (overlay, slurry, etc.) in order
to update specific section work histories and PCI ratings. Our staff will enter the necessary work
history updates as mentioned above (i.e. data entry of maintenance / rehabilitation activities)
1-4
F •
Approach / Scope of Work
LE
into the PMP database. If the City elects to have the software managed by Bucknam offsite;
Bucknam will ensure that all identified work history records are properly updated within
MicroPAVER or StreetSaver.
Bucknam will implement one of two approaches for the updating of RPV's PMP software;
• First, with the City currently using the MicroPAVER's pavement software to track and
monitor pavement conditions and deterioration (Bucknam has the 2013/14 RPV
MicroPAVER database archived), in order for the City staff to be able to continually
interact and update with the MicroPAVER PMP database Bucknam will assess and ensure
that all pavement segmentation, public vs. private designations, section metrics and GIS
links are of quality and useful to the long-term management of the PMP. If the
capabilities of the MicroPAVER pavement software are not sufficient for future PMP
management Bucknam will recommend the implementation of StreetSaver;
• If conversion is chosen, Bucknam will meet with City staff to discuss the conversion of
MicroPAVER data into StreetSaver. Bucknam has provided this service very recently for
the cities of Rancho Santa Margarita and South Pasadena (MicroPAVER to StreetSaver and
MS Access based software to StreetSaver respectively). We have identified within our
Cost Proposal the costs for converting section data/metrics, work histories, previous
inspection records and deterioration analysis data into either software. It is our
understanding from the City, if conversion is selected, that Bucknam will utilize their own
MicroPAVER or StreetSaver license to perform all PMP services under this project (Note: if
StreetSaver is selected, a license copy will have to be purchased based upon current MTC
StreetSaver license agreements). Bucknam will provide the City with a 10% PCI variance
report and summary segmentation report to demonstrate that all conversion is
progressing and is accurate. With the City's approval we will complete the remaining 90%
conversion.
o StreetSaver software internal table data and outputs (i.e. PCI reporting, Sec ID,
attribute PMP data, etc.) will be delivered in a manner that will allow for
pertinent PMP data to operate within the City's GIS Enterprise. Bucknam staff
will meet with RPV Public Works, IT and GIS staff to ensure that a full
assessment of the City's existing infrastructure management data structure is
understood and compliant for future PMP data interoperability.
Further details in regard to GIS mapping work efforts are discussed within Task 4.5 below.
Deliverable: Citywide PMP — GIS Link verification, possible MicroPAVER / StreetSaver
conversion deliverables.
1-5
Approach / Scope of Work LA
TASK 4.2: Pavement Condition Surveys
First and foremost, the assessment of the City's pavement segmentation is the one of the key
priorities for this project. With two years between major inspections it will be essential to verify
that all Arterial, Local and Alley segmentation is up-to-date and that section SF quantities are
verified, accurate and reliable.
Once the pavement segmentation has been assessed and verified, the necessary inspections will
be performed. It is the City's desire to survey all pavement sections this fiscal year.
Our survey methodology will include one of the following approaches based on the ASTM
D6433-11 guidelines:
1. Walking - All sections are surveyed through walking methodologies. Distress types will
be collected based upon actual surface conditions and physical characteristics of the
segment. Sample locations, distress types, extents and severities will be collected based
upon actual surface conditions and physical characteristics of the segment. Surveying
methods will be conducted by remaining consistent with ASTM D6433 sampling
guidelines while being flexible to current City practices. Live GIS files will be used to
enhance field survey locations, data access and quality control measures.
All sample locations are observed through walking surveys; additional unique
conditional factors such as unique distress areas found outside our sample areas will be
recorded.
• The inspection of approximately 149 miles of Arterial, Local and Alley streets will be
performed;
• On an annual basis, recent slurry seal and overlay maintenance will reduce the
amount of necessary survey, Bucknam will coordinate mileage reduction with City
prior to survey.
2. Automated Digital Roadway Imaging (see—Optional Task 4.10 survey; Bucknam has
recently performed this service for the cities of Aliso Viejo, Bellflower, Culver City,
Beverly Hills, Palmdale, Fountain Valley, Cypress, RSM, Santa Ana, La Habra Heights,
National City and Palm Desert for PMP and ROW inspections. Our staff will establish all
inspection sample locations for survey based on ASTM D6433 guidelines; this effort
replaces the walking field operations; all pavement condition inspections are then
completed in-house through our automated processes. Surveys are quality controlled
with field operations.
Through our surveys, we use walking surveys based on the functional classification of the
roadway and the street conditions found. We will use the City's GIS centerline/PMP layer live in
the field to reduce survey times and project schedules. If the City has a recent high-resolution
aerial (approx. 3") we will use this file during our field survey efforts to verify street
measurements and other segment attributes.
1-6
B-11
Approach / Scope of Work
Our use of MicroPAVER Tablet units allows our staff to collect pavement data with the City of
RPV's PMP database live in the field. At the end of the day all electronic data is transferred to
our office for quality control and management. Our Tablet methodology sets us apart from the
competition since we are using a paper -less inventory process to enter data; this in turn
generates cost savings to enhance other portions of the project such as CIP reporting, GIS
implementation, PMP software training, and on-call services.
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
1.Field Attribute Data (updated and/or verified)
•�• From/to, indicating the assigned limits of the section, sample test areas, street
name, a street codification (i.e. truck route, school zone, maintenance district)
❖ Street ranking indicating local, alley, arterial, collector, # of lanes, surface type
❖ Street segmentation implemented continuously from west to east and south to
north
❖ Historical PCI tracking from previous inspections and 2016 PCI inspections
❖ Segment quantities, indicating the length, width, and total true area of the
section
Sidewalk and Curb and Gutter displacements (See Task 4.3)
•;• ADA Required Ramp Locations (See Task 4.3)
❖ Structural sections (if available from previous reports or City documents)
2.Conditional data will be evaluated for all street segments and will include:
❖ 20 AC & 19 PCC distresses by type, severity and sample area
•®• PCI ratings (0-100), taking into account the surface condition, level of distress
Drainage Condition Rating (standing water, etc.)
❖ Traffic volumes (ADT, if available)
In developing the PMP and through our field surveys if our staff modifies or changes any street
segment we will notify the City Project Manager and gain approval for such changes before any
modifications are made.
We welcome staff members from the City of RPV to join our surveys.
Under the use of MicroPAVER all pavement data will be entered into the Bucknam's most
current licensed software. All items listed above will be maintained by our staff for the duration
of this project. Data management will be performed in-house at our Oceanside office. At the
completion of the project, the PMP database will be placed within your internal Public Works
network.
1-7
B-12
Approach / Scope of Work
3. Section Distress and PCI Reporting
Once inspections are completed, we will generate a draft Pavement Condition Index (PCI)
Report for City staff to review. The City and our staff will review these reports to ensure
that all inventory data is correct and the project is running smoothly.
Our submittal will include:
1. PCI Variance report comparing 2013 PCI's to 2016 PCI's (will be performed annually)
2. Street centerline miles, lane miles, and pavement area
a. Reported as an entire network
b. Reported by functional classification (arterial, collector, local, alley)
3. Current street network Pavement Condition Index ratings
a. Report as an entire network
b. Reported by functional classification (arterial, collector, local, alley)
4. Pavement segment tabular listing for the entire street network
a. PCI Report— sorted by PCI (worst to best)
b. PCI Report— sorted alphabetically
S. Creation of pavement performance curves and definitions for maintenance
strategies, decision tree models and pavement life -cycle analysis
6. PCI report will be signed and sealed by our registered engineer
Deliverable: Citywide PCI Reports (30°x6, 65% and 100° status PCI reports), PCI Variance report
1-8
B-13
Approach / Scope of Work
TASK 4.3: Sidewalk l Curb & Gutter Location Surveys
The first step in implementing a successful sidewalk management program truly resides in four
essential project deliverables:
A comprehensive citywide inventory of current sidewalk / curb & gutter deficiencies
and required ADA ramp locations;
❖ A established GIS based distress, location, priority ranking, classification and
improvement identification tool;
❖ Database management and reporting software (MicroPAVER)
Frequent communication, timely scheduled inventories and database maintenance;
For the City of RPV it will be essential to establish, up front, the Engineering and Street
Maintenance repair priorities. During our PMP Project Kickoff meeting we will discuss and
review in detail the expectations of the sidewalk / C&G project, technical approach and the
review of schedule and budget. This effort will build consensus between the Street
Maintenance and Public Works departments as well as build a stronger maintenance program.
TASK 4.3a: Establishment of Sidewalk Inspection Criteria/Priorities
Our staff will utilize the City's available street segmentation data within MicroPAVER to
establish the sidewalk survey and schedule. Our staff will utilize additional data such as
the City's, GIS centerline, aerial imagery, sidewalk GIS layer (if available), and other
viable data that will assist our field technicians in the field.
By utilizing the availability and power of the existing MicroPAVER pavement
management database our staff will be able to populate the necessary inspection
parameters into the database prior to survey. This, for one, will eliminate the project
cost burden of having to purchase proprietary sidewalk management software while
allowing the field technician to immediately locate, record and report on all sidewalk
data after survey; a tremendous cost savings to the City.
All sidewalk inventory and distress data will be collected through the use of our hand-
held GPS units. Through the use of ArcPad, our Trimble GPS unit has a data capture
screen to record all inventory and inspection data define by the scope of work. Data
that is recorded will be imported into MicroPAVER as summary data (see Task 4 for
more inspection details). If the City wishes not to place data within MicroPAVER,
Bucknam will develop and deliver a citywide sidewalk report within MS Excel.
The first essential item to establish prior to survey is what defines Priority maintenance.
The recording of Priorities 1, 2 and 3 must be linked to each distress found in the field.
Defining these priorities will be discussed in detail with City staff prior to our field
1-9
AM
Approach / Scope of Work
LE
efforts. It is our recommendation that a range of field measurements be considered for
this project; we have provided our typical sidewalk priorities list below (RPV's priorities
may vary):
Priority 1 — (Very Poor), Locations that have a condition of Very Poor or any
location which the field technician considers to be an immediate serious safety
concern
o Typically trip, separation, spalling, raised/depressed slab distress areas
that are 2" or greater in occurrence
❖ Priority 2 — (Poor to Fair), Locations that have a condition of Poor to Fair of
where the field technician determines that a problem is not an immediate
safety concern
o Typically trip, separation, spalling, raised/depressed slab distress areas
that are 1" to 2" in occurrence
❖ Priority 3 — (Fair to Good), Locations that have a condition of Fair to Good or
where the problem is not a safety hazard
o Typically trip, separation, spalling„ raised/depressed slab distress areas
that are W to 1" in occurrence
As stated above, we will meet with City staff to define the final Priority definitions prior
to survey.
TASK 4.3b: Development of Sidewalk Management Database
Through our experience in working with sidewalk GIS datasets and MicroPAVER we are
approaching the development and future management of the RPV sidewalk inventory in
the following manner:
❖ On our GPS handhelds, user defined fields will be established that allow our
staff to populate the required inventory and distress data established for the
project.
❖ Perform all sidewalk data collection through the use of GPS handheld
technologies
o This creates a real-time, accurate GIS database for each distress location
o This data can then be imported and managed through GIS software
tools already utilized by City staff
1-10
B-15
Approach / Scope of Work
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❖ Import all sidewalk GIS data into the City's existing GIS Enterprise program for data
analysis, reporting and management
Sample screenshot of GPS collected data imported into the City of Lomita GIS
Based on the City's needs, all sidewalk GIS data can then be imported into other
management software, such as MicroPAVER, Excel, etc.+
Detailed reporting will be generated from the City's GIS Sidewalk data
o Data management, work tracking and additional sidewalk edits will be
performed through the GIS
We have included a screenshot of a MicroPAVER database below that demonstrates
how portions of the sidewalk data can be imported into the existing pavement
management database. At this time, we are recommending that all sidewalk
measurements, traffic area designations, Priority listings, and distress summaries be
imported into MicroPAVER.
Atm
FID I 5
NAME ID St7E
TREE
TYPE ST SIDE I LENGTHFTI AREA SF RECOMMEMD TRY' FAW COUNWS
1323 ;Paint I ESHELMAN AVE 132 Graaterthan 1 inch Yes
13241 Paint _ESHELMANAVE__�, U2 Greatarthan l inch No
132e Point nESHEI�,IAH AVE ' 132 less than l tach No
_ _—... _ —__ _— _
1325 Point ESHELIMN AVE 132 Greyerthan 1 inch Yes
Displaced Stab; 6ta 4. 0 Gli d
Dopressad Sbb East 0! 220 Replace
Linear Crack iEM _ _ 4y 0 Nta __
- _... _6at d 0 Gtind
Diap!aced Stab
( _
_ H* i
�Wa
n H
_
1327 i Point � ESHELtMN AYE ' 132 less than 1 inch_ No
13201P*l ESHEI MAN 132 Lasathan t inch Yes
13291 P.M[ ESHELMAN AVE _ 132 Less than 1 inch _ Me
Pmt ESHEiMAN AVE 133 Gnarthan 1 insfi. _ No
--I330 u
_ 1331 Poled iESHELMAH AVE 133 G.Merthan ternMiM No
1332 Pain ESHELMAN AVE 113 Greater than 1 inch No
1393 Pant ESHELMAM AVE 133 Less than 1 nett Pb
1334 Pond ESHELM 5N AVE 1 3 �Greate then 1 itrch Yee
_ . _.._
1355 ; Point ESHEU!!AN AVE 133 Lees Men 1 inch —1"tth
Depressed Stab _' Eas1 0 ( _22 Ragace 'Low
.._—
Un.ar Crack (E.M 5! O Gdnd Lori
C—had Stab 16s1 0 (15 Rapkce y hVa '
Dis�aed Slab E. d!_ 0 IHiOh__
Joint aPalling East _ 17 Q IJIe r High
Displaced Stab SEM 4 -- 0 Grim �ttigh
JonM spell ng Fiat 2 0 !Le Wa
Diaplsced Slab bet € _ 0 25 Rapt— ' Hier
y.. y
LmeM Crack- bat 0 ; 0 Wa - ; We
133G Point
iESHELMAN AVE ; 133 {Lees than 1 inch
'Yee
Displaced Slab :Eaat d'
0 Grind
!law
1337Point
ESHELIMNAVE 1. 133TGreaterthan l—inch
!Yes�jDispleced 51a6 Eaffi d;
0 Gtind
_High reFlece immediate
Sample screenshot of GPS collected data imported into the City of Lomita GIS
Based on the City's needs, all sidewalk GIS data can then be imported into other
management software, such as MicroPAVER, Excel, etc.+
Detailed reporting will be generated from the City's GIS Sidewalk data
o Data management, work tracking and additional sidewalk edits will be
performed through the GIS
We have included a screenshot of a MicroPAVER database below that demonstrates
how portions of the sidewalk data can be imported into the existing pavement
management database. At this time, we are recommending that all sidewalk
measurements, traffic area designations, Priority listings, and distress summaries be
imported into MicroPAVER.
Approach / Scope of Work
i, .ISt ]EIECtO( 2Z%
O
Network.-- --------- - RSM � CRyofflanchoSantaMargarita
Branch 10216 —E
ELPASEO - -------_-._�
Section 378 Fr SANTA MARGARITA PKWY Ta LA MIRANDA
JJ, NetworicRSM-0356-454
t. Nehuak I 2. Branch 3. Section
{ Properties I Conditions / Famiies
Section ID: 454— Fran JAVENIDAEMPRESA Ta JBIENVENIDOS
i
Surface Type: jI Rank Iq Last Conch./1gg7 Daec
Length 3,950.00 Wdh 40-00 R !- G« fill
Cad. Area 156.000.00 Area Mustment-S,P30.00 S'1Ft T rCalculate 148.170.00 R
Calc ate ¢
Category: .� Zane: 17 --'� Lanes/ Spacer. F —
Shoulder-- Street Type r .1 Grafip
Comment tr��
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Sample of sidewalk data that can be imported into the RPV MicroPAVER PMP
TASK 4.3c: Perform Sidewalk / Curb & Gutter Inspections
Once the street/pavement segmentation has been assessed and verified, the inspection
of approximately 280 miles of sidewalk segments will be performed (based on 149 miles
of pavement, sidewalk on each side within the City). Our survey methodology will
include the following approach:
2. Walking / GPS Handheld - All sections will be surveyed utilizing a walking/GPS
methodology. Distress locations and types will be collected based upon actual
surface conditions found and physical characteristics of the site. Surveying will
identify distress locations of sidewalk by GPS coordinates.
The City has identified specific Priority distress limits (repair criteria), which are
demonstrated below; we have recommended slight changes to the Priority limits which
will be discussed prior to survey:
3. Priority 1 — (Very Poor), Locations that have a condition of Very Poor or any
location which the field technician considers to be an immediate serious safety
concern
1-12
B-17
Approach / Scope of Work
o Typically trip, separation, spalling, raised/depressed slab distress areas
that are 2" or greater in occurrence
4. Priority 2 — (Poor to Fair), Locations that have a condition of Poor to Fair of
where the field technician determines that a problem is not an immediate
safety concern
o Typically trip, separation, spalling, raised/depressed slab distress areas
that are 1" to 2" in occurrence
S. Priority 3 — (Fair to Good), Locations that have a condition of Fair to Good or
where the problem is not a safety hazard
o Typically trip, separation, spalling„ raised/depressed slab distress areas
that are %" to 1" in occurrence
o Other obvious crushed or deteriorated locations shall be identified
Sidewalk Verification Survey - A listing of the field attribute data that is verified for each
distressed site is listed below:
1. Field Attribute Data
Street Name, From/to, indicating the assigned limits of the section, street
ID
•:+ Street ranking indicating local, alley,
arterial, collector, sidewalk surface '+
type
Sidewalk length, width and area
(identified through aerial imagery, if "
available), side of street i
Distress location (GPS and address
identified)'+
❖ Distress type (linear crack, spalling, .r.
etc.) -
Distress Priority (1, 2 or 3)
Traffic Area designation (HTA, MTA, or LTA)
❖ ADA Required Ramp Locations
• Caused by tree
❖ Trip/Fall distress
Measurement (linear or area) of distress found
❖ Recommended repair based on City's maintenance criteria
• General comments of distress location (if necessary)
1-13
•
IR •
Approach / Scope of Work LA
We welcome staff members from the City of RPV to join our surveys. Data
management will be performed in-house at our Laguna Niguel office. At the completion
of the project, the sidewalk database and GIS data will be placed within your
information services/communication network.
Our use of GPS Handheld/Tablet units allows our staff to collect sidewalk data with
the City of RPV's database live in the field. At the end of the day all electronic data is
transferred to our office for quality control and management.
Our methodology sets us apart from the competition since we are using a paper -less
inventory process to enter data; this in turn generates cost savings to enhance the
project schedule and other portions of the project such as CIP reporting and on-call
services.
2. Section Distress and Condition Reporting
Once inspections are completed, we will generate a draft Sidewalk Distress Report for
City staff to review. The City and our staff will review these reports to ensure that all
inventory data is correct and the project is running smoothly.
Sidewalk reports will include:
N� Identification of all street
segments in a continuous
manner (W to E and S to N);
• Sidewalk locations
identified within street
segments
GIS map identifying found
sidewalk locations
NN GIS map identifying found
sidewalk distress locations
�+ A Priority repair map will
also be produced, see GIS to
the right)
1-14
2016 Pavement Management Program
Approach / Scope of Work
LA
Sample screenshots of Sidewalk Inventory report and GIS output
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.4: Maintenance and Rehabilitation, History and Decision Tree
In regard to the pavement maintenance that has been performed by in-house staff as well as
through contractual maintenance, our staff will review all street and alley activities that have
been performed since the last major PMP update (FY 2013). All street maintenance data will be
entered into MicroPAVER to improve upon section deterioration projections that will in turn
enhance the recommendations for the upcoming budgetary analysis and CIP reporting.
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss
and strategize maintenance activities/unit costs that are currently being used by the City. This
effort is typically scheduled for when our pavement surveys reach 65% complete.
Based on the City's current available budget, AC & PCC applications/costs and other maintenance
practices used we will conduct an historical and prospective analysis on the conditional and
financial impact these practices have on the pavement network. The maintenance strategies that
are typically reviewed are localized stop gap maintenance, slurry seals, rehabilitation and
reconstruction (R&R), the expected improvement in pavement condition, the life -cycle extension
that would result and the unit costs for maintenance.
Based on our fiscal and deterioration analysis, we will present our results and recommendations
to City staff. This analysis will become an essential building block for the recommended 2016-
2036 maintenance programs/scenarios. Bucknam will provide an engineering discussion that
includes priority listings as well as several sets of priority / cost -benefit analysis scenarios.
We will establish a maintenance "decision tree" that will be used to generate pavement
recommendations that match current 2016 maintenance approaches. This will be accomplished
by assessing/updating the unique and individual deterioration curves within the database based
on functional class (i.e. arterial, collector, local) and age. Our staff will review the RPV's
1-15
2016 Pavernent Management Program
J-Attributesoi
FID Sha e'
NAME
—ID-T—SIZE TREE TYPE
ST SIDE LENGM FT1 AREA SF RECOMAEND TRIP FALL COMMENTS
1323 Point
ESHELMAN AVE
132 Greater than 1 inch Yes Displaced Slab
East
41
0 Grind
•High G
-(
1324 'i Point
' ESHELAUNV AVE
132 Greater than ?inch Na
Depese.d Slab
1 East----__—�
0
220 ! Repine
_ High
1325Paint
ESHELMAN AVE
132 j Lees than 1 inch No
Linear Crack
._D Deck
'East
_ _ 4}0
W.
LN/a
1328 Point
_L
ESHELMAN AVE
73Z :Greater than t mch i Yes
�(
Displaced Slab
jEast
4
0 Gdnd
H
1327 Point ! ESHELMAN AVELess
1328 j Point ESHELAAN AVE
132H Point ' ESHELMAN AVE
733_,0 Point 1 ESHELMAN AVE�733
–_,.--i--..
1331 ;Point ESHELMAN AVE
1332 Point ESHELMAN AVE
l Point ESHELMAN AVE
13341 Point ESHELMAN AVE
1335 i Point ESHELMAN AVE
�.
than 1 inch No _
i 132 ! Less than 1i _, Yes
132' Less than 1 inch j NoCrushed
;; Greater_th_an inch ' No
_ _
—� ._.__
133 Greater :hen 1 inch No
133: Greater than I inch No
133 [ Less than t inch No
T13H i Greater than 1 inch Yes �
! 133: Less then 1 inch No
yDepressedSIS
I Linear Crack
Fist _ _
� Easl i
01
5 j
22 1 Replete
0 1 Grind
Low
_ ._ Slab East i 0 j 75 ? Re ace
Displaced Slab East ! 4 0 � Grind
..._._ _...
Joint spalling East i 1 ' 0 Nfa
Dis aced Slab , Fief ! 4 6nnd
Join, cpalil t East 21 8 1 We
Dispiaced Slab East 0 l 25 eca
linear Crack I Eaef 8 07fi1Ja
Wa
High
Hgh
High
1 Nfa
� High
i Nfe
1338 1 Point
j ESHELMAN AVE 1
133 Less than 1 inch as
Dis aced Slab
; East
4
0 Gdnd
tLJ.ow
1337; Point
��
ESHELMAN AVE
-�-`!��
133 Greater than 1 inch Yes
Displaced Slab
est i
n Grind
1High :' replace immediately
_
Sample screenshots of Sidewalk Inventory report and GIS output
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.4: Maintenance and Rehabilitation, History and Decision Tree
In regard to the pavement maintenance that has been performed by in-house staff as well as
through contractual maintenance, our staff will review all street and alley activities that have
been performed since the last major PMP update (FY 2013). All street maintenance data will be
entered into MicroPAVER to improve upon section deterioration projections that will in turn
enhance the recommendations for the upcoming budgetary analysis and CIP reporting.
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss
and strategize maintenance activities/unit costs that are currently being used by the City. This
effort is typically scheduled for when our pavement surveys reach 65% complete.
Based on the City's current available budget, AC & PCC applications/costs and other maintenance
practices used we will conduct an historical and prospective analysis on the conditional and
financial impact these practices have on the pavement network. The maintenance strategies that
are typically reviewed are localized stop gap maintenance, slurry seals, rehabilitation and
reconstruction (R&R), the expected improvement in pavement condition, the life -cycle extension
that would result and the unit costs for maintenance.
Based on our fiscal and deterioration analysis, we will present our results and recommendations
to City staff. This analysis will become an essential building block for the recommended 2016-
2036 maintenance programs/scenarios. Bucknam will provide an engineering discussion that
includes priority listings as well as several sets of priority / cost -benefit analysis scenarios.
We will establish a maintenance "decision tree" that will be used to generate pavement
recommendations that match current 2016 maintenance approaches. This will be accomplished
by assessing/updating the unique and individual deterioration curves within the database based
on functional class (i.e. arterial, collector, local) and age. Our staff will review the RPV's
1-15
2016 Pavernent Management Program
Approach / Scope of Work
deterioration curves that have been developed based on historical pavement condition,
inspection, surface type, and road class. The curves will be modified based on 2016 pavement
conditions.
All maintenance practices/unit costs will be integrated into the MicroPAVER database and will be
derived from the most recent construction bids for pavement rehabilitation. We will account for
annual inflation rates and PMP project contingencies when long-term revenues projections are
made.
Our staff will also recommend updates to the City's arterial/residential maintenance district
approach. We will focus on projecting budgets and maintenance recommendations for all
streets within maintenance districts; this will allow us to proactively schedule maintenance
efforts throughout the 20 -year CIP as well as achieve the desired level of PCI across the City.
Our Project Manager and key staff will work closely with City in defining repair and
rehabilitation strategies during each fiscal year and within each tract/area defined by the City.
Once the repair/rehabilitation strategies have been defined, the identification of a twenty-year
Forecasted Maintenance schedule will be generated.
The recommended budget scenarios will be identified on the basis of several criteria:
• Present pavement conditions; Desired levels of service and available resources;
• Scheduling with the City's maintenance districts and other capital projects (water,
sewer) ;
• Accrued backlog levels and stabilization of maintenance backlog; and
• Future routine maintenance needs based on projected deterioration rates.
The primary emphasis of this task is to maximize the programming of street maintenance
projects using the most cost-effective strategies available and taking into account a life -cycle
cost analysis. A working "draft" Final Report will be generated for City staff to review. The Draft
and Final PMP reports will include:
• Executive Summary / Findings and Recommendations;
• Purpose statement for PMP to establish goals and objectives;
• Assessment of current and projected pavement condition (condition analysis and
prediction modeling);
• Pavement Condition Index (PCI) reports;
• Multiple CIP scenarios identifying arterial and residential maintenance (per section &
district) recommendations (slurry, overlay, recon, etc.) associated with a construction
cost; City will provide funding source budget allocations;
• Recommendations for residential maintenance in "groupings" or districts; and
• GIS mapping.
1-16
B-21
Approach / Scope of Work
Deliverable: Citywide Work History Report, Three (3) copies of the Draft Pavement
Management Program Report
We will deliver the Final Report to the City which will be essential for staff use/reference and
beneficial for elected officials/upper management. The report will be prepared in a format that
uses the information delivered by PMP in conjunction with the information and analysis
performed by our team. The report will provide the City with information on:
Current inventory and pavement conditions indices (PCI) for all road classes;
®�a Projected annual rehabilitation programs for street maintenance for a seven-year period
(ARTERIAL and RESIDENTIAL Forecast Maintenance Reports) that show the largest
return on investment and acceptable levels of service;
®� Modeling and comparison of budget scenarios typically include:
■ Maintenance required to complete all streets within 5 -years
■ Current / Actual budget projection (citywide approach)
■ Annual CIP / Maintenance funding needed to "maintain" current PCI
• Recommended Annual CIP / Maintenance funding needed to "increase" PCI;
4e® Strategies and recommendations for the City's County Measure funds, Local revenues,
Gas Tax and maintenance programs and procedures, including a preventative
maintenance schedule;
A detailed breakdown of deferred maintenance (backlog); and
A4• The PMP will be presented to the RPV City Council and/or upper management, and we
will support RPV staff in the development of the PMP presentation; pro bono
Registered Engineer
Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare
and sign a final report incorporating the results of our pavement evaluation and conditions. We
will provide engineered recommendations for pavement rehabilitation and replacement design
based upon field data and analysis.
In summary, the final report will include:
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B-22
Approach / Scope of Work LA
Executive S . ............
Methodologies utilized for_field survey and budl
.......
Work history of. completed street maintenance,
..... ........ .
Current PCI`s by section
.................... __......... -- _ --.-......__--......... __.......... __........ ._.........
--
Condition distribution by functional classificatio
....... ........ .....
Projected annual road maintenance R&R prograr
........ _............-- ........ ....- ............----...---.........._........... -....
Analysis that allows for City. to measure cost imp
GIS map exhibits and program scenarios as requi
Present and future PCI rating and a five-yrwork
rehabilitationa and reconstruction
for streets over a five-year per
._........_-----.....—_.......... --.......... —........ -
due to deferred maintenance
red
based on Task 4.4 scenarios
Deliverable: Upon final approval, two (2) bound copies of the Final Pavement PMP Report
(plus one original signed by our Registered Engineer, CA No. 20903), in binder and electronic
form (.pdf), will be sent to the City. Bucknam will provide one (1) DVD copy of the Final PMP
database and will install it at the City.
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Approach / Scope of Work LA
TASK 4.6: PMP - GIS Link j Mapping
As an enhancement and proactive approach to this project, our staff will update or implement a
new Pavement -GIS link between the PMP software and the City's Pavement Management GIS
layer(s) (ESRI ArcMap 10). The City's current centerline will be used as base file for updating the
unique pavement -GIS layer and project files.
Prior to the establishment of pavement surveys, we will update the necessary PMP -GIS linkages.
By using the unique section ID's within the PMP database and the City's GIS street segment ID's,
we will update the one-to-one match for each pavement section in the GIS. As new pavement
inspections and edits are entered into the PMP the link that we have created will display the
most current PMP data through the City's GIS.
The maps described below will be incorporated into the back of the City's Final PMP report and
all digital GIS data will be provided to the City:
❖ PCI values for every section (symbolized through various PCI ranges)
Work History identifications
*:& Twenty-year Arterial, Residential Overlay, Slurry Seal Programs
District GIS Maps (if needed)
Alternative ArcGIS Online Implementation (replaces ArcMap option)
Bucknam services are unique in that we now provide your RPV PMP live on the web through
ESRI's web hosting services, you simply need to log in through our client portal at
www.bucknam-inc.com. This functionality displays your PMP in a "editing, viewing and query'
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Approach / Scope of Work
environment that allows you to view PCI's, run queries, view budgetary reports, work histories
and create/delete new sections. As seen above, the user has the ability to edit any pavement
data shown.
Additionally, any electronic document / image type (i.e. street improvement plans, videos,
digital images, site assessment photos, etc.) can be linked to the service shown above. A simple
hyperlink will be provided within the table structure shown.
As shown in the PCI map above, by using ESRI's ArcGIS Online, the existing PCI data will be
uploaded to the City's ArcGIS Online organizational account. The GIS data is securely stored and
hosted by ESRI. In addition to hosting the data, a web service is created to use in web -mapping
applications.
The web -mapping application, ArcGIS Viewer for Flex, is a ready -to -deploy configurable client
application that was built by ESRI. By modifying configuration (XML) files, the application can
utilize the web service to query, view and modify the RPV PMP -GIS data. The web -mapping
application can be further customized to add more GIS layers and more functionality such as
printing, exporting data, etc.
Bucknam will host the web -based application on its own servers. Access to the web -based
application will be secured through a username/password combination to be assigned to the
City. We will provide the necessary training on the use of the PMS -GIS thematic data.
Deliverable: All GIS project data, Excel format as well as shapefiles, .mxd's, ArcGIS Online
license (if selected), GIS map deliverables for all PCI and budgetary reports.
TASK 4.7: Support Services — Construction Administration -Management
/ Civil Engineering Services (Optional)
At the Optional request of the City, Bucknam has provided a Civil Engineering Team that
complements our PMP services through proactive, strong and accurate civil engineering
services. We have included below a detailed, "typical" task driven scope of work that clearly
demonstrates how our team will approach and deliver upon the City's need for:
• Preliminary Investigations; Survey;
• Procurement assistance / attend const. contractor meetings / post design services;
• Development and implementation of quality management plan;
• Establish and maintain a document management system;
• Technical interpretation of plans and specifications; and
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Approach / Scope of Work LA
• Right-of-way services as required;
• Coordination with City's Public Information Officer on outreach efforts;
• Coordination and management of issues with residents, businesses and other
organizations related to construction activities including but not limited to: business,
school and resident access, business signage, parking and emergency response; and
• Coordination of punch -list.
We have included a detailed breakdown of our Civil Engineering / Construction Management
services to support Task 8 and 10 of the City's RFP (see page 24, Scope of Work). Our cost
proposal for these services are currently presented in competitive hourly rates. Due to the fact
that specific, future projects have not been listed or presented within the City's RFP we have
initially presented our hourly rates in a manner for the City's consideration and future
negotiation. All Civil engineering Services will be accomplished under negotiated, individual task
orders to be approved individually by the City.
TASK 4.8: PMP Training and Technical Support (Optional)
With PMP software use being one of the key components to a successful PMP implementation,
we will provide City staff with quality, certified training and the necessary skills needed to
maintain the PMP. Bucknam will provide City staff with all collected pavement/GIS data, as well
as updated operation manuals for both field data collection and software use. Based on the
number of future users, our staff will deliver as many copies as needed by City staff to facilitate
the program. Peter Bucknam, who is certified in the use of Micro PAVER/StreetSaver, will
conduct comprehensive multi -day training sessions covering implementation, interfacing with
the system, PMP methodologies, field survey practices, PCI calculations, budget needs analysis
and editing/updating the database. This is estimated to consist of a minimum of 8 hours of
training.
Training typically involves one (1) day of training on the PMP software and GIS linkages. There is
no minimum or maximum amount of people that can be trained under this methodology. We
can train one key individual or an entire classroom using a City training facility pending on your
needs; the intent of this training is to empower and allow City staff to continue updating the
PMS database on their own after this project is completed.
Technical support will include the provision of up to 40 hours of PMP support for one year upon
completion of the project (annually). Bucknam will provide quality and accurate use of the in-
house operation of MicroPAVER software. Once the City has approved the Pavement Condition
Index Report under this year's work effort, this service will become active. Our typical On -Call
services include:
N'� Additional budget scenarios, general reporting, deterioration studies
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2016 Pavement Management Program
Approach / Scope of Work
!� Additional visual inspections above the mileage amount indicated in Task 4.2/4.3
*� Additional pavement management — GIS mapping
"� Additional Micro PAVER training, operational use
!N GIS Enterprise assessment, management, implementation, support
The agreement will to include the provision of onsite and telephone support for the City staff.
Deliverable: PMP software training, field and internal technical support
TASK 4.9: Presentation to the City Council (Optional)
As a pro-bono effort, Bucknam will prepare and present the PMP to the City Council and/or
upper management. This effort will include the development and finalization of a PowerPoint
presentation (approved by City staff); the report will reflect all data collected and reported on
during the project.
Deliverable: Delivery of PowerPoint presentation, assistance with presentation to City Council
TASK 4.10: Automated Digital Roadway Imaging (Optional)
As an alternative survey methodology, our staff will implement a
pavement survey methodology that will support Task 4.2 efforts as well
as implement a proactive and cost efficient GPS survey methodology
that will allow for the collection of numerous Aliso Viejo (City owned)
assets and their GPS locations using `one" set of digital imagery (e.g.
five citywide infrastructure surveys for the cost of one).
Beyond the pavement survey capabilities, the City will be able to collect other infrastructure
assets in the future such as:
• Sign (Warning, Regulatory, Guide, City Unique signs, etc.;
• Right -of -Way assets;
• Catch basins,
• Street lights,
• Manhole/Water Valves,
• Fire hydrants,
• Pavement markings, legends and other ROW features;
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B-27
Approach / Scope of Work
A tremendous costs savings that reaches $300,000 over the next 3 years.
LE
With verification of street segmentation, the inspection of approximately 149 miles will be
surveyed. ASTM D6433 - Army Corp of Engineers AC and PCC distress types will be collected
based upon actual surface conditions and physical characteristics of the segment while being
flexible to current City practices.
Our automated digital imaging allows technicians to collect the following:
• Continuous pavement imaging (images taken every 5 meters, competition typically
surveys at every 8 meters/25 feet intervals)
• ASTM D6433 AC and PCC distresses (e.g. linear/transverse cracking, alligator, patching,
bleeding, block cracking, etc.
• Surface roughness ratings (IRI); rutting depth (full width of lane or street), if called out
by the City as needed
• Imaging captures 100% of each pavement segment (not just one lane)
• Data transfers seamlessly to your PMP database
• 2mm pixel images allows for centimeter horizontal and vertical accuracy
The first survey process will involve the mobile GPS vehicle taking approximately one -week's
time to survey the RPV street network; additionally, the vehicles drive the posted speed limits.
The images that are collected are taken by using Sony digital stereographic cameras (4 to 6
cameras) positioned on the vehicle. The images have a resolution of 2448 x 2050 and are geo-
referenced by means of inertial GPS equipment contained within the van; images are taken
every 4 to 6 meters, 15 ft. intervals. All images taken are owned by the City and can be used for
future data extraction within the Feature Extraction software.
Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to
verify all pavement section lengths and widths. Our vehicles can be equipped with road
roughness rating equipment, strip mapping cameras and are set to record 360 degree street
imaging.
The PCI conditional surveys will be performed by the Bucknam team (in-house, with 20% field
QC review) that is experienced and trained in pavement condition assessment using
LambdaTech's "Feature Extraction" software. Bucknam will measure specific distress types from
the digital image set. A listing of the field attributes that will be collected during the survey is
listed above in Task 4.2.
The quality of the imagery and its GIS / record collecting capabilities within the software
provided allows the technician to accurately identify the required pavement distresses defined
by the pavement software and the project (distresses are collected in-house). All pavement GIS
data associated with each pavement section will be entered into the City's working software. If
the City elects to collect other street and ROW assets under this contract these assets will be
collected at the same time as the pavement.
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7031& -no
LLB•
Approach / Scope of Work
ENGINEERING/DESIGN/CONSTRUCTION MANAGEMENT APPROACH
1-24
t?ur Approach
OE uses a 5 -step approach for public works projects which correlates to the Proje
Institute (PMI) standards for project management. By implementing this approach, we
proactively ensuring quality and the successful design of any given project.
anagement
that we are.
t i� i ii ii ii t!t iil,�; i� rnrtmr iY
ourQuility �ocy states that OE is committed to understanding and meeting the City's needs uanad complying
with statutory and regulatory obligations at all times. Therefore, all projects will be executed in a manner
that emphasizes safety, quality, schedule and maximum cost effectiveness. Our team prides itself on the
quality of the engineering and construction management services it provides. As a matter of fact, members
of our project teams make great efforts to assure that each project is of the highest possible quality, meeting
or exceeding the needs and expectations of our valued Clients. OE's Quality System consists of three
integratedandcoordinated components,- these are:
-
1. The Quality Assurance/Quality Control Manual (Design and Construction Projects)
2. The Standard Operating Procedures
3. The Project Quality Control Plan. This is the Project/Site specific QC plan.
Our corporate culture thrives on innovation, and we are dedicated to keeping up with industry standards
and new technogies. OE provides ingenuity in its engineering solutions. We consider e.ry project an
r.e
opportunity to make peoples' lives more comfortable. As a company, we feel it's important to base our goals
and objectives on a solid foundation of good corporate ethics.
Task 8: Engineering & Design
Tasks:
1) Kick -Off Meeting
2) Research & Review Available Data
3) Utility Research & Notification
4) Site Evaluation
5) Topographic Survey
6) Utility Potholing
1) Preparation of Base Sheets
2) Agency Coordination & Permitting
3) Traffic Analysis
4) Geotechnical Investigation
5) Environmental Documentation
6) Right -of -Way Engineering
7) Conceptual Design
8) 35% Plans & Estimates
1) Prepare 65% and 901/6 PS&E
2) Progress Meetings
3) Drainage Studies
4) Prepare 100% & Final PS&E Submittal
5) Bid Phase Assistant
Deliverables;
- Meeting minutes and agenda
Existing records matrix & copies of existing records
- Utility contact matrix
- 1st 2"d, & 3 rd utility notices
- Utility notification log & correspondence to each utility
- Site evaluation notes, photos, &video
- Pavement marking and roadway signage inventory
Deliverables.
- Survey notes, topo basemap, CAD survey files
- Plan with pothole location, depth, material, and size
- Street, right-of-way, and utility base maps
- Traffic Index study report
- Pavement investigation and evaluation
- Geotechnical, and materials reports
- Legal descriptions & Plats
Deliverables:
- PS&E in hard copy, soft copy & digital copy
- CD of all submittal review comments and red -lines
- Complete set of plans
- Complete unbound project specifications
- Project quantities and costestimate
B-31
Task io. Construction Administration & Management
Our team of seasoned Construction Managers can provide the City with Construction Management
services as necessary. The key to a successful construction project is a CM who will manage cost,
schedule, and quality. OE's team of construction managers have provided such services on a multitude
of projects for many clients. This includes roadway rehabilitation and reconstruction, street widening,
traffic signal improvements, storm drain, waterline, sewer line, landscaping, and facilities
improvements. This also includes working on projects funded through a variety of methods including
ARRA, FEMA, FHWA, CDBG, Measure M, Proposition 113 and others. A listing of typical work items
required by the CM during a CIP project include but are not limitedto:
1. Bid Assistance & Pre -Construction
2. RFI Coordination
3. Submittal Review
4. Project Schedule Review
5. Community Coordination
6. Traffic Control Review
7. Job Safety Compliance
8. CCO Preparation & Recommendation
9. Progress Payment Review & Processing
10. As -Built Plan Maintenance
11. Punch -List Oversight
12. Maintain and Submit Project Files
Public Works Inspection Scope of Work (if requested)
OE's team of inspectors are very flexible. They can provide inspections on encroachment permits, public
works construction, capital improvement projects, and related work. Our Inspectorwill bethe City's feet
on the ground, advocating the best interest of the City while keeping the Contractor on task to ensure
safety, quality, and compliance with the contract documents. This means active monitoring and
documentation ofjobsite and project progress.
1. Pre -Construction: The Inspector will review PS&E and become familiar with the Contractor's
preliminary schedule while making suggestions to the CM. The Inspector will also attend pre -
construction meeting and answer questions as necessary. It is the responsibility of the
Inspector to review construction progress schedules regularly, verify schedules are on track,
identify deviations, and ensure correctiveactions are taken to bring project backon schedule.
2. Construction Inspection: Our team can provide continuous inspections so that a project is
constructed according to specifications. Our Inspectors will also prepare Daily Construction
Reports and Weekly Statement of Working Days, monitor compliance with City's Construction
Demolition & Recycling Ordinance, review soil compaction and materials testing certifications
B-32
of compliance, and coordinate with City regarding quality of work completed. Our inspectors
will take photos and video prior, during, and after construction and will prepare a Daily Photo
Diary which will be available with the Daily Report in real-time to the City.
3. Traffic Control & Job Safety: The Inspector will ensure that all OE personnel are wearing white
hard hats, OSHA approved vests, and rubber soled- shoes at all times on the jobsite. Inspector will
provide inspection of traffic -related work, monitor traffic control to ensure pedestrian/vehicular
safety, minimal disruption, safe access, and provide inspection of all traffic -related work.
Additionally, Inspectors are to establish and implement job safety procedures in compliance with
CAL -OSHA requirements, monitor contractor's compliance with established safety program,
respond to deficiencies and hazards, and investigate, report on accidents, observe construction
safety, public safety and convenience, and report discovered problems toCity.
4. Project Closeout: Inspector shall prepare in -progress punch lists at completion of each project
phase until completion. The Inspector will direct and notify contractors about non-compliance and
correct compliance problems as discovered. At the end of the project, the Inspector must confirm
final field quantities to CM and will provide complete measurements and calculations to administer
progress payments and make recommendations for payments.
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I Zo ME
Statement of Qualifications
Firm Profile and Qualifications
With more than eighteen years of managing change, eucknam Infrastructure Group, Inc. (S -Corp)
is committed to building stronger relationships with government organizations through frequent
communication and team building. We build long-term partnerships with agencies that expect
and require accuracy, efficiency, and integrity in all aspects of community services. Our
experienced staff is committed to ensuring that immediate and long-term goals are met and are
a top priority in the development of pavement management, infrastructure management,
financial, geographic information systems (GIS), and facility management projects.
Our full-service Infrastructure Management - GIS Division provides comprehensive engineering
and infrastructure management services, as well as database management, pavement / ROW
field inspection services, and GIS automation and management. Our staff consists of registered
civil engineers; former Director of Public Works -City Engineers and maintenance specialists who
can help implement solutions based upon your specific facility/infrastructure needs and will
provide assistance through each step of your project.
Our extensive professional experience includes:
Public Works Management
Intranet GIS Implementation
ADA Self- Eval uation/Transition Planning
GIS Custom Applications
GASB 34 Compliance/Reporting
Water Resources Planning
Pavement-CIP Management (PMP)
City Engineering Services
Pavement Data Conversion
Federal & State Funding Assistance
Pavement Condition Surveys
Traffic Control Device / Sign Inventory
PMS/GIS Coordination
Infrastructure Grant Assistance
Public Right -of -Way Inventories
Maintenance Management Programs
PMP Measure - Compliance Reporting
Record Retention / Scanning Services
Digital Roadway Imaging /Survey
Regarding Pavement Management Programs, our firm is currently assisting 35+ SoCal local
agencies comply with the County pavement reporting requirements. In addition to the
extensive knowledge and experience of our infrastructure management professionals, Bucknam
provides a broad scope of administrative, inspection, construction management, civil
engineering, and GIS services to public agencies. The extensive experience of Bucknam's staff,
coupled with its service to more than 100 cities and other public agencies, assures our clients
that the firm is a broad based resource with an understanding of today's infrastructure issues
and knows how to provide the necessary solutions to public agencies in today's complex
governmental environment.
We bring a wealth of experience to the City through our successful track record, pavement
management knowledge through application, and relationship building through trust and
adherence to schedule. We look forward to working with you on your project. Our handpicked
management professionals are committed to delivering quality services to the City. Our offices
are located in Laguna Niguel and Oceanside, CA.
2-1
Firm Profile
Executive Su- mmary
Onward Engineering's (OE) emission is to provide the new standard of engineering and construction
management services to our clients by being a leader in innovation, efficiency, quality, and customer
service. In doing so, we -wish to improve the quality of life in the communities we serve. We understand
the technical side of infrastructure, but what separates us from others is our ability to grasp the human
element. We believe that infrastructure breathes vitality into entire communities by establishing the
framework they need to function. Waterlines deliver water while sewer lines take waste away. Storm
drain systems keep us safe when the unexpected happens. Bridges make it possible for us to connect
and explore new frontiers. Roadways provide access to the places we want to go. Community centers
give us a place to make memories. By combining the technical side and human element, we are able
to engage and collaborate with a wider range of stakeholders on each project.
OE provides full-service project management, civil engineering, construction management,
construction inspection, plan -checking, and staff augmentation services to both the public and private
sector. We provide these services for neighborhood rehabilitations, street reconstruction, intersection
and street widening; bridge improvements, roadway realignment, traffic calming, parkway
enhancements, waterline, sewer, and storm drain improvements.. With OE, the City of Rancho Palos
Verdes can expect to get a team of highly qualified professionals that will earn your trust and
confidence. Our team is backed by the latest technologies and standards, which we leverage to take
projects to the next level. Excellent customer service is not an afterthought, by focusing on
communication and transparency we are able to always understand your project vision.
OE strives to deliver projects on-time, within -budget and at the highest quality possible; this is a
fundamental expectation upon which we have built our business. Our extraordinary track record has
allowed us to maintain our reputation as a firm you can trust; and our commitment to quality is visible
in the accurate, clean, and timely delivery of design and construction projects. Those.who have given
us the opportunity to serve are glad that they did, and have kept us on as their consultant of choice.
aw
i
Value Added Services
OE has provided consulting services for a number of agencies including: the City of Long Beach, City o
Torrance, City of Redondo Beach, City of Lomita, City of Newport Beach, City of Irvine, City of La Mirada
City of Brea, and the City of Diamond Bar — to name a few. Through this experience, OE believes that
agencies look for the following elements when choosing an on-call team:
1. Support
2. Responsiveness
3. Flexibility
4. Reliability
OE will be the City's advocate, providing support throughout the lifetime of the contract. We will conduct
presentations at town hall meetings to ensure that the public is aware of the ongoing work and to answer
any questions that may arise. OE is responsive. Our team is dedicated to having open lines of
communication, and ensuring that all issues and questions are answered in a timely manner. OE prides
itself on being flexible and being able to reduce project costs in the process or staying within the allotted
budget. Our flexibility also helps us to complete projects on-time or ahead of schedule. Most importantly,
OE is a reliable firm that you can trust. We approach on-call contracts as a partnership. You can count on
us to be your advocate, and to make the City's best interest our number one priority.
OE utilizes highly trained staff and promises to provide ingenuity in its engineering solutions. As a firm, we
also believe in offering clients' beneficial tools and resources which make their experience with OE
remarkable. A partial list of services we provide as a value added service without an additional charge
include:
1. Box Enterprise for Document Control: OE has a document filing system that will be used on all
documents and folders to ensure proper documentation. We map all of the City's standards,
folder structure, and document formats to our cloud -based Box Enterprise account for
implementation. This cloud -based account allows for secure, remote access and review of our
entire filing system by City staff, to ensure that documentation and filing is done in compliance
with the project requirements. Each City staff member attached to a project will be able to
select a password which will allow access to view, upload, or download any of the project files
(Daily Reports, Photo Diaries, WSWD Reports, Bi -Weekly Status Reports, RFIs, etc. without
having to change the City's existing IT framework. This document control system is also
compliant with Caltrans' LAPM filing requirements. Additionally, this flexibility allows the City
staff access to the project files anywhere, and the City can provide access to select files (like
photos) to City Council and media outlets.
2. Project Hotlines: OE establishes project hotlines to provide businesses, residents, and City staff 24/7
access to project personnel. This number can be used for general distribution. Callers will be
greeted by a short, pre-recorded introduction requesting they dial an extension to gain insightful
B-37
3
project information (street closures, schedule changes, street parking, etc.) prior to routing them
to a specific project staff member. All calls are addressed by an actual person. This system is
completely customizable and can change throughout the course of a project (contact person,
disseminated information, etc. can be altered). This means that residents, businesses, visitors, and
Project Maps: OE has the tools to build complex and dynamic maps (as seen below) for online
access to stakeholders affected by a project. These maps can I nclude project information
important to affected stakeholders. We can update this map in real-time to keep the public
informed. Phasing, detours, parking, street closures, and project information can be shown on
this map. By providing information through this medium, we are truly giving the City options
and alternatives for the dissemination of information. This is especially useful for projects in
residential neighborhoods where coordination is extensive. You can see an example of how these
maps are utilized at www.oe-eng.com/greenleaI. Some of these maps are viewed over 200 times
4. Resource Allocation & Billing: Our billing system is all about transparency. We use BillQuick
software to prepareinvoices and reports to the City. This technology allows the City to request
OE send billing statements at any time in the billing cycle, in addition to a report of the hours
and expenses at any point in time By utilizing this technology, we can easil compare proposed`
Y _
hours and expenses versus actual hours and expenses to ensure that the budget remains
intact. OE prepares an Earned Value (EV) Report on a monthly basis which allows us to assess
the "Health of Schedule & Budget" and to proactively identify ways to get on track.
i
Project Team IR
Project Team — Key Staff
The eucknom pavement management team's local agency expertise is demonstrated through:
❖ Our experience of managing pavement projects over the past eighteen years;
❖ Assisting cities comply with County PMP Propositions/Measures
❖ Implementing MicroPAVER throughout Southern California
❖ Extensive Los Angeles, Riverside, Orange, San Diego and Inland Empire PMP project
management experience;
❖ Our understanding of public works projects from the "city" side through City
Engineer and Public Works Director experience;
❖ Implementing a realistic, proactive and sustainable PMP methodology that matches
your agencies needs and goals.
Bucknam will bring our extensive experience to the City of Rancho Palos Verdes (RPV) by
building upon our knowledge and understanding of your PMP goals. Mr. Bucknam's pavement
team includes six (6) dedicated, qualified managers and field technicians that have served under
his management for over sixteen years on PMP projects. His team of inspectors will update your
PMP through sound Army Corps of Engineers - MicroPAVER inspection methodologies. Mr.
Bucknam's experience covers the management and implementation of infrastructure
management programs that exceeds 39,510 miles of pavement for more than 75 cities and 200+
PMP projects.
Based on the scope of work related to this project, our team brings a tremendous amount of
experience to the City of RPV regarding field and in-house
training for MicroPAVER, StreetSaver and CarteGraph and key person designated to
his
innovative survey methodologies (i.e. Tablet -based ths project will removed
or replaced w/o prior
walking/windshield and/or automated digital roadway imaging). written consent from the
We bring a wealth of experience through projects, pavement City
application knowledge and relationship building through trust
and adherence to schedule.
Bucknam — Key Project Team / Experience
STEVE BUCKNAM, P.E., Principal -in -Charge, will be responsible for the overall performance
of the project, day-to-day management and provide quality assurance review. Mr. Steve
Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project.
Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk,
and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional
experience and has managed street maintenance, reconstruction and improvement programs.
He has developed and administered Street maintenance and improvement programs in those
cities as well as the City of Newport Beach where he served as Design Division head. He has
extensive experience in capital program planning, pavement construction and budgeting for
street improvement programs.
3-1
.,016 Pavement Management Program
Project Team
PETER BUCKNAM, Project Manager, has managed numerous pavement management
projects over the past 18 years in the Southern California region and will be the technical Project
Manager for RPV's PMP project. Within this time he has served as project manager for seventy
agencies in the Southern California. Peter is committed to the project from the receipt of the
notice -to -proceed through completion and furthermore he is a certified PMS software trainer
on MicroPAVER and performed numerous training sessions for local agencies. He has
performed over 40 training workshops covering software's such as MicroPAVER, StreetSaver
and CarteGraph.
He brings his expertise to cities through converting, implementing, updating, and enhancing
pavement management programs.
Mr. Bucknam has spoken at numerous conferences pertaining to pavement practices, surveying,
management and GIS integration as well as conducted numerous City Council pavement studies.
As the City moves into the "program management" phase for its pavement program, Mr.
Bucknam brings his experience of working with individual cities for numerous years, where he
has assisted cities from the onset (turn -key, data conversion) to high-end pavement
management and GIS integration and County compliance. Our staff is proud of the numerous
long-term, on-call PMP support contracts we continue to serve with local agencies (e.g. Lake
Elsinore, Ontario, Fountain Valley, Huntington Beach, Newport Beach, and Rancho Santa
Margarita, Irvine, John Wayne Airport).
Mr. Bucknam will bring new, fresh and proactive recommendations to this project (i.e. zone
maintenance) and will identify realistic program management and fiscal goals to assist the City
in its upcoming CIP. Our team brings proven conversion and survey methodologies that
efficiently and accurately update all pavement data within the City's PMS. The City will receive
recommendations that are sound and achievable, rather than timid or unrealistic.
PATRICK MULLEN, GIS Planner, will oversee all GIS and PMP data migration prior and during
the project. He drives all GIS creation, editing and deliverables for the project and is our key
staffer for the ArcGIS Online web -hosting services that we provide. Mr. Mullen has been
involved with over 56 pavement management projects within San Diego, LA and Orange
counties.
GREGORY BUCKNAM, Lead Field Technician, will be the lead field surveyor for this project.
His responsibilities will include surveying, quality control, and working with our management
staff ensuring the updated PMP database is complete. He has been involved with over 80
pavement management projects and brings his wealth of PMP software, GIS and inspection
experience to this project.
DAN LIPINSKI, Field Technician, will be a supportive field surveyor for this project. His
responsibilities will include surveying, quality control, and working with our management staff
ensuring the updated PMP database is complete. He has been involved with over 62 pavement
management projects and brings his wealth of PMP software, GIS and inspection experience to
this project.
3-2
2016 Pavement. Management Program
Project Team
LE
FERNANDO ALVAREZ, Field Technician, will be a supportive field surveyor for this project.
His responsibilities will include surveying, quality control, and working with our management
staff ensuring the updated PMP database is complete.
Mr. Alvarez has been involved with over 25 pavement management projects and brings his
wealth of PMP software, GIS and inspection experience to this project.
With three technicians on this project that are trained in the Army Corps of Engineers survey
methodology and available to begin work immediately; our survey schedule will be expedited.
Our team will be able to survey the entire 149 miles of pavement within five (5) weeks' time
due to our familiarity with the RPV PMP network, experience, availability and man -power.
In case of heavy rain that can potentially delay scheduled street inspections, our team includes
two (2) additional certified PMP inspectors that can be added to our Field Technician team
above, if necessary.
Team Organization Chart
/ I Steve Bttcknam. P.E.
Peter Bucknam
Patrick Mullen
Darwin Dahlgren Greg Bucknam
(will be used if optional an
Lipinski
survey method is used) Fernando Alvarez
Engineering - Key Project Team Support
is_s'€ P�� ... ; _.__ 3-3
2016 Pavement Management Program
hiajdi Ataya. P.E.
Doug Benash, P.E.
Patrick Stanton. P.E.
Ted ReQoni, P.E.
Steven MacBride
Staff Qualifications
The OE team assembled for this proposal is diverse and flexible to meet all of your needs. Our team is
structured to facilitate rapid decision-making and clear lines of communication, authority, responsibility,
and accountability. Majdi Ataya is the proposed Contract Manager, functioning as the main point of
contact for the City. Majdi will participate and oversee project assignments and progress. In doing so, he
can ensure that the City's quality goals are met, budget is maintained, and that the projects are completed
on schedule. As a former City Engineer, Majdi understands the importance of effective communication to
guarantee proper adherence to the project scope, cost, and schedule.
OE has the size, depth, experience to be able to commit the necessary staff to meet schedules and
deadlines. At the onset of a project, we meet with the City staff to discuss schedule, goals, and
*ft requirements. We then tailor a scope of work and a team which is best equipped to handle that specific
project. If a City issues an RFP for -a project, we treat it as a notice to proceed, by conducting a thorough
constructability up front and at no cost to the City. This ensures that we are able to hit the ground running
if selected. The engineering industry is intricate and complex, but our formula for success is simple: we
employ the best team, understand our clients' needs and vision, -and make a full commitment to every
project. For every project and client, our goal is to exceed your expectations and to set the new standard.,
Relevant qualifications for our team can be found below, and partial resumes are available upon reque
Majdi Ataya
Principal -in -Charge
J Douglas Benash
jProject Manager &
�F
! Construction Manager
t
Justin Smeets
Project Manager &
Construction Manager
Patrick Stanton
Project Manager &
-Construction Manager
Ted Rigoni
Project Manager
-32 years of experience
-BS Civil Engineering, CSULB & MPA Coursework, CSULB
-Registered Civil Engineer
-Former Deputy Director of PW & City Engineer
-24 years of experience
-BS Civil Engineering, Cal Poly Pomona
-Registered Professional Engineer
-Qualified SWPPP Developer (#C53935)
-11 years of experience I
-BS Civil Engineering, CSUF
-Registered Civil Engineer
-QSD (Qualified SWPPP Developer)
-42 years of experience
- Civil Engineering, -UC Berkeley
-Registered
gistered Civil Engineer
-31 years of experience
-BS Civil Engineering, CSULB & BS in Soils Science, Cal Poly SLO
-Registered Civil Engineer
-Certified Project Management Professional (PMP)
-Former County of Orange Road Section Manager
I
MJ Gestine
Construction Manager
-36 years of experience
-BS Civil Engineering, Penn State
-Registered Civil Engineer
-Certified by International ROW Association
Ignacio G. Ochoa -34 years of experience
-BS Civil Engineering, CSULB
Project Manager,
-Licensed PE, TE & PTOE
Staff Augmentation
-Former Director & Chief Engineer of Orange Count
-27 years of experience
Joseph De Peralta
-BS Civil Engineering
Project Engineer
-Registered Civil Engineer
-QSD (Qualified SWPPP Developer)
-20 years of experience
Frank Sanchez
-BS Civil Engineering, CSULB
-MS in Civil Engineering, CSULB
Project Engineer
-Registered Civil Engineer
-AutoCAD Experience
----- -------
---------------
-42 years of experience
-Registered Professional Engineer #26815
David Akers
-BS Civil Engineering, San Diego State University
Project Engineer
-Concrete Expert (published and features lecturer)
-Fellow, ASCE & ACI
Dayton Lowe
Project Engineer
Steven MacBride
Project Engineer
Carlos Lopez
Sr. Construction Inspector
Ron Brahs
Sr. Construction Inspector
Chris Boren
Sr. Construction Inspector
-17 years of experience
-Civil Engineering Technology & CM Coursework, Broward
-AutoCAD Civil 3D Experience
-Certified by OCTA for Pavement Rehabilitation
-23 years of experience
-AA in Drafting Technology
-Civil 3D Certificate of Completion (USCAD Inc.)
-33 years of experience
-Former Supervising Construction Inspector for County of Orange
-AA Civil Engineering Technology, Los Angeles College
-Drainage /Flood Control Channel Inspections
-32 years of experience
-Caltrans Coordination Experience
-Heavy Trenching & Utility Relocation Experience
-10 years of experience
-Public Works Inspector Level I & II
-Experience on Federally Funded Projects
-Nuclear Densometer Work
-Heavy Caltrans Experience
Division
-30 years of experience
-Public Works Inspector, Business Admin, and Computer Tech Coursework
Timothy Stanley -Caltrans Certified CTM -375 AC Pavement In -Place Density
Sr. Construction Inspector -Caltrans Certified CTM -201 Sample Preparation
-Caltrans Certified CTM -539 Concrete Sampling
-------------------
-Caltrans Certified CTM -533 Ball Penetration
-32 years of experience
Rash Syed i -BS Civil Engineering
Sr. Construction Inspector -BA Public Administration, CSULB
j -MPA in Public Administration, CSULB
AI I
-31 years of experience
Hernan Pelaez -BS Civil Engineering, UC Irvine
Sr. Construction Inspector -Registered Civil Engineer
-Former Orange County Resident Engineer & Principal Inspector
-26 years of experience
-Construction Management & Codes, Saddleback College
Ron Ostendorf
-Radiation Safety Officer for Nuclear Gauges
Sr. Construction Inspector
-Nuclear Density & Moisture Operation Certificate
-Caltrans Certificate of Proficiency 125 Sample Hwy Materials
j -Caltrans Certificate of Proficiency 231 Relative Compaction of Soils & Aggregates
-30 years of experience
-Associate of Arts, College of the Desert
Stephen Bauer
-ACI — Field Testing Grade 1 Certified
Sr. Construction Inspector
-Radiological Safety & Nuclear Gauge Operator
-End Result Quality Assurance Tester Certification _
-32 years of experience
Craig Harris
! -GIS Certificate Program
Sr. Construction Inspector I -Engineering Coursework
Edmund Smith -20 years of experience
Building Inspector -Certified Building Inspector
-Commercial & Residential Electrical Inspector
Company Description: CL Surveying & Mapping, founded in 2007, is a Certified DBE, MBE and SBE Land
Surveying Firm. Their team of qualified and experienced surveyors provide clients the most cost efficient,
professional and personalized services in the industry. Their Principals are all experienced, licensed land
surveyors; we are signatory to the labor agreement with the Operating Engineers Local 12 allowing their
firm to access a large pool of experienced surveyors to staff any size project. Working with clients in the
Public and Private sector, they prepare Records of Survey, Parcel Maps and Parcel Map Exemption
Applications (Lot Line Adjustments), Tract Maps, Legal Descriptions and ALTASurveys.
,Hartzog : Crabill,
Company Description: Hartzog & Crabill, Inc. (HCI) is a private traffic engineering consulting firm and has
been in business since 1993. HCI specializes in serving local government agencies with a full array of
engineering services, and performing various traffic studies including but not limited to: preparing and
reviewing traffic impact analyses, warrant analyses for traffic control devices, engineering and traffic
surveys, traffic signal and striping plans, and management of traffic signal systems — to name a few. HCI
also provides construction observation services on behalf of the City relative to the installation of new or
upgraded traffic signals, lighting, and copper/fiber optic interconnect communications in order to verify
compliance with approved PS&E.
D•
Company Description: Saf-r-Dig is a sophisticated, state -licensed, federally -certified, minority-owned,
certified small business (OSMB #0011159) and a WBE status. They hold a State of California General
Engineering (Class A) Contractor's License (#712492) with Hazardous Substances Removal and Remedial
Actions Certification. Saf-r-Dig specializes in obtaining accurate subsurface utility information for creating
utility base maps.
Project Team LA
Team Resumes
k -11 0i3-4
2016 Pavement Management Program
Peter J. Bucknam / Project Manager
Director of Infrastructure Management — GIS
EDUCATION
B.A., Geography— Urban Planning, San Diego State University, 1997
PROFESSIONAL DATA
Member, American Public Works Association
Member, Maintenance Superintendents Association
Chair, Transportation Committee, Inland Empire Report Card (ASCE) — 2005/06 & 2008/09
Co -Chair, Member APWA Committee for Street and Technology 2003-2015
Certificate of Professional Development — MicroPAVER
Certificate of Completion — OCTA MicroPAVER Distress Training (2011, 2012, 2013)
NASSCO —Certificate, National Pipeline Assessment Certification Program (PACP)
QUALIFICATIONS / EXPERIENCE OVERVIEW
Peter Bucknam is an expert in infrastructure project management, training, planning, resource management,
implementation and program management. He has over sixteen years' experience in the area of Geographic
Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of
infrastructure project tasks including the collection and input of infrastructure survey data, preparation of
Public Works capital improvement program projections and reports, infrastructure/software needs
assessments, GIS/GPS data collection, data conversion and quality control.
Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently
serving as project manager for numerous pavement management programs throughout Southern California.
He has personally served as project manager for 200+ PMP projects throughout Riverside, San Bernardino, San
Diego, Orange and Los Angeles counties. He has worked with over 20 Los Angeles cities and he is currently
working with fifteen (15) of the 34 Orange County agencies regarding Measure M2 MicroPAVER compliance.
His project level and management experience covers: pavement/sidewalk management, Traffic Control Device
Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right -of -Way (ROW) surveys, and ADA
survey/compliance. In managing over 200 infrastructure projects in the past sixteen years, Mr. Bucknam has
used a diverse amount of software to assist local agencies implement infrastructure management programs
and GASB 34. These programs include MicroPAVER, MTC, LambdaTech's GPSVision, CarteGraph, ESRI products,
Crossroads, Stantec, GBA Master Series, and Mapinfo.
Prior to joining Bucknam Infrastructure Group, Inc., Mr. Bucknam served as Director of Infrastructure
Management -GIS with an Engineering consulting firm where he managed numerous public works
infrastructure/ROW projects ranging from surveying, maintenance life -cycles, cost & benefit analysis, financing
and construction cost estimating. This included researching, surveying, converting and implementing multiple
phase pavement management projects which provided better management practices, data efficiencies and GIS
functionality within local governments and maintenance facilities. In addition, he provided technical (software)
support for the on-going citywide PMS projects as well as developing capital improvement plans/budgets for
integrating Tablet -GIS data management functionality into future maintenance efforts.
SAMPLE OF PETER BUCKNAM'S PROJECT MANAGEMENT EXPERIENCE (1997-2016)
• 2016 Pavement Management Program, City of Pomona
• 2016 Pavement Management Program, City of Laguna Beach
A AM
2016
Pavement
Management Program, City of Ontario
2016
Pavement
Conversion — Micro PAVER to StreetSaver, City of Rancho Santa Margarita
2016-18
Pavement
Management Program, City of Aliso Viejo
2016
Pavement
Management Program, City of Huntington Beach
2016
Pavement
Management Program — City of Santa Ana
2016
Pavement
Management Program, City of Westminster
2016
Pavement
Management Program, City of Fullerton
2015
Pavement
Management Program, City of Monterey Park
2015
Pavement
Management Program, City of Seal Beach
2015
GIS Program
Management, City of Tustin
2015
Pavement
Management Program, City of Norwalk
2015
GIS Program
Management, City of Menifee
2015
Pavement
Management, City of Menifee
2015
Pavement
Management Program, City of South Pasadena
2015
Pavement
Management Program, City of Rosemead
2015
Sign Inventory
Program, City of Beverly Hills
2015
Pavement
Management Program, City of San Juan Capistrano
2014
Pavement
Management Program, City of Bellflower
2014-17
Pavement
Management Program, City of Hermosa Beach
2014
Pavement
Management Program, City of Arcadia
2008-15
Pavement
Management Program, City of Santa Ana
2006-16
Pavement
Management Program, John Wayne Airport
2014
Pavement
Management Program, City of Lomita
2014
Pavement
Management Program, City of Sierra Madre
2014
Pavement
Management Program, City of Westminster
2014
Pavement
Management Program, City of Aliso Viejo
2013-16
Pavement
Management Program, City of Huntington Beach
2013-16
Pavement
Management Program, City of Lake Elsinore - Digital Roadway Imaging
2013
Pavement
Management Program, City of Rancho Palos Verdes
2013
Pavement
Management Program, City of Indian Wells HOA — Digital Roadway Imaging
2013
Pavement
Management Program, City of San Juan Capistrano
2013
Pavement
Management Program, City of Pomona
2013-16
GIS Annual
Contract Services, City of Fountain Valley
2013
Pavement
Management Program, City of Fountain Valley
2013
Pavement
Management Program, City of Huntington Beach
2012-16
Pavement
Management Services, City of Irvine
2012
Pavement
Management Services, City of Costa Mesa
2012
Pavement
Management Program, City of Vista
2012
Pavement
Management Program, City of Hermosa Beach
2011
Pavement
Management Program, City of Arcadia
2011-12
Pavement
Management Program, City of Pico Rivera
2008-15
Pavement
Management Program, City of Palmdale -Digital Roadway Imaging
2011-12
Pavement
Management Program, Ontario Municipal Utilities
2011
Annual Infrastructure
Management -GIS, City of Fountain Valley
2011
Record Retention
Management, City of Tustin
2011
Pavement
Management Program, City of Lomita
2011
Pavement
Management Program, City of Culver City
2011-16
Pavement
Management Program, City of Laguna Hills
C. Stephen Bucknam, Jr., P.E., Principal -in -Charge
EDUCATION
B.S., Civil Engineering, Loyola University of Los Angeles, 1967
M.S., Environmental Engineering, Loyola University of Los Angeles, 1972
PROFESSIONAL DATA
Registered Professional Engineer, States of California (No.20903) and Washington (No.17310)
California State Community College Teaching Credential
Fellow, American Society of Civil Engineers
Former, City Engineer, Deputy City Manager, City of Norwalk
Member, Board of Directors — Urban Water Institute
Life Member, American Public Works Association
Member, Water Environment Foundation
Member, University of California Irvine, Civil & Environmental Engineering Affiliates
Honorary Member, Chi Epsilon
EXPERIENCE OVERVIEW
Over forty years' experience in the administration, management, planning, design and construction
management of public works and development programs and projects including: water and wastewater
projects, pavement management programs, transportation, drainage, including: program management, master
planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley,
storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater
studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and
agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals,
R/W negotiations, acquisitions and documentation, project management, production control, operations
studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities,
assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and
direction of technical advisory committees to joint powers agencies and water districts.
Transportation / Streets — Highways - Traffic
Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the
City's transportation engineering program. Directed the preparation of the City's Transportation Master Plan
which identified, consistent with the City's General Plan the transportation related needs under these
requirements so of AB 1600 nexus constraints.
Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR -55) interchange, City of
Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for
improvements to the existing interchange.
Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening,
"Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential
hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project
coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating,
and report preparation.
1
Conceptual study, Project Study Report, and Project Report for 1-710/Firestone Boulevard interchange
modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study
which included preparation of a traffic study, conceptual plans for several types of interchanges, construction
cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System
funding application for authorization and appropriation. Coordination with Caltrans District 7.
Mr. Bucknam has served as the working Principal / Civil Engineer for all pavement management related projects
that Bucknam has performed. This includes projects listed below:
0 2016
Pavement Management Program, City of Pomona
0 2016
Pavement Management Program, City of Laguna Beach
0 2016
Pavement Management Program, City of Ontario
0 2016
Pavement Conversion — MicroPAVER to StreetSaver, City of Rancho Santa Margarita
0 2016
Pavement Management Program, City of Aliso Viejo
0 2016
Pavement Management Program, City of Huntington Beach
0 2016
Pavement Management Program — City of Santa Ana
e 2016
Pavement Management Program, City of Westminster
® 2016
Pavement Management Program, City of Fullerton
0 2015
Pavement Management Program, City of Monterey Park
e 2015
Pavement Management Program, City of Seal Beach
0 2015
GIS Program Management, City of Tustin
0 2015
Pavement Management Program, City of Norwalk
0 2015
GIS Program Management, City of Menifee
0 2015
Pavement Management, City of Menifee
e 2015
Pavement Management Program, City of South Pasadena
0 2015
Pavement Management Program, City of Rosemead
0 2015
Sign Inventory Program, City of Beverly Hills
0 2015
Pavement Management Program, City of San Juan Capistrano
0 2014
Pavement Management Program, City of Bellflower
0 2014-17
Pavement Management Program, City of Hermosa Beach
0 2014
Pavement Management Program, City of Arcadia
0 2008-15
Pavement Management Program, City of Santa Ana
0 2006-16
Pavement Management Program, John Wayne Airport
0 2014
Pavement Management Program, City of Lomita
0 2014
Pavement Management Program, City of Sierra Madre
0 2014
Pavement Management Program, City of Westminster
e 2014
Pavement Management Program, City of Aliso Viejo
0 2013-16
Pavement Management Program, City of Huntington Beach
0 2013-16
Pavement Management Program, City of Lake Elsinore - Digital Roadway Imaging
0 2013
Pavement Management Program, City of Rancho Palos Verdes
0 2013
Pavement Management Program, City of Indian Wells HOA — Digital Roadway Imaging
0 2013
Pavement Management Program, City of San Juan Capistrano
0 2013
Pavement Management Program, City of Pomona
0 2013-16
GIS Annual Contract Services, City of Fountain Valley
0 2013
Pavement Management Program, City of Fountain Valley
0 2013
Pavement Management Program, City of Huntington Beach
0 2012-16
Pavement Management Services, City of Irvine
0 2012
Pavement Management Services, City of Costa Mesa
2
•
Majdi Ataya :::•.::
8sCtvilEngineering,CSUL8,RCE#39392 Former Deputy Director of Public works Former City Engineer
Majdi Ataya is the President and founder of Onward Engineering, and the Principal -In -Charge for Onward
Engineering. Majdi Ataya PE, Former Deputy Directorof Public Works/City Engineerforthe City of La Habra,
is a seasoned engineer with over 32 years of solid and diversified experience in the public works sector. He
is extremely familiar with the process of project management and design. He is a highly effective
communicator and manager with an outstanding assimilation ability. Majdi is able to adapt and relate to all
levels of management, and retain high energy levels and enthusiasm for the project at hand. Majdi
understands the importance of excellent communication with public agencies and will be a dependable
extension of your staff.
Work Experience
Residential Area 3 & Collector Street Rehabilitation Project,^i r;, " .;r
Collectors � Residential Roadway • ADA Compliance • Curb/Gutter/Sidewalk ,- Chip Seal - Type It Slurry Seal
Majdi was the QA/QC Manager for the City of Diamond on the Residential Area 3 & Collector Street
Rehabilitation Project. The project limits include 25 centerllne miles of collector and residential streets
bound by Pathfinder Road to the north and Tonner Canyon Road to the south. The project required
rehabilitating the roadway utilizing AC dig -outs in extremely damaged areas and slurry seal/ chip seal on the
remaining areas. The scope of work involved removing and replacing 28 ADA compliant curb ramps,
removing existing depressed curb & ramp and constructing ADA compliant curb, gutter, and sidewalk,
removing and replacing 580 SF of cross gutters, grinding and replacing the existing asphalt concrete
pavement to a depth of a", and R&R t,000 SF of existing asphalt concrete pavement to a depth of 6".
Furthermore, work also included cold milling the existing pavement with a variable depth of o" to 1.5",
constructing asphalt concrete overlay, applying 50,300 SY of conventional chip seal, Type 11 slurry seal,
adjusting izo manhole frames and covers, and traffic striping and markings.
Residential Area z & Arterial Zone i Rehabilitation, Diamond Bar -
Residential Rehabilitation P Asphalt overlay/Full-Width Grind • Curb/Gutter/Sidewalk = Caltrans Coordination
Majdi was the QA/QC Manager & Principal -in -Charge for the City of Diamond Bar's Residential Area z and
Arterial Zone 1 Road Maintenance Project. This project included a total of 14.5 centerline miles of residential,
collector and arterial streets. The scope of work entailed rehabilitating the roadway using primarily slurry
seal and chip seal methods. In areas of extreme degradation, an asphalt overlay or full width grind and
replacement was recommended depending on funding availability. To provide a complete and accurate
design, OE walked each proposed roadway to note necessary localized AC removal and replacement
patches, damaged curb & gutter and uplifted or non -ADA compliant sidewalks. Our comprehensive field
survey included correlating work items with site photographs to ensure the full scope of work was
identified. OE recommended the best total rehabilitation method based on existing field conditions and
available project budget. OE was also required to coordinate with Caltrans and acquire the encroachment
permit. The permit was acquired before bids were opened in order to incorporate the Permit requirements
into the bid documents. Our Construction Management and Inspection team then carried the project
B-51
through the construction phase. During construction, one of the areas involved was within Caltrans Right
of Way, and as a result required OE to coordinate with Caltrans.
Residentlal Street Rehabilitation Project, 1-94, Torrance
Residential Roadway - Drainage Improvements 4 R&R - ADA Compliance
Majdi was the QA/QC Manager for the City of Torrance to rehabilitate streets in Areas A &C. This $3.6 million
project was funded by gas and local taxes. The project limits included 3o,000 LF of primarily residential
roadways with several main arterials. The project scope included coming up with a cost effective street
design to mitigate deteriorated pavement conditions, conducting a drainage analysis that efficiently
conveyed surface runoff, producing a design of effective roadway and alley transitions, and replacing
damaged concrete items including curb, gutter, sidewalks, and driveways. A pavement analysis of Area A
was conducted and concluded that the best treatment method would be a full roadway reconstruction. As
part of the pavement analysis, a comprehensive cost -benefit analysis was conducted, and made a
recommendation for the most cost-efficient rehabilitation method, and chose Full -Depth Reclamation.
Furthermore, a custom rolled Swale was designed with colored concrete for Area A to preserve the
traditional rustic character of the neighborhood, while capturing surface runoff and preventing erosion and
ponding. As for Area C, a pavement analysis was conducted and indicated that this Area will need a 3.5"
grind and overlay with an intermittent layer of pavement reinforcing fabric. In addition, major
improvements to the existing curb and gutter system were implemented, which would have otherwise
become a perpetual issue. It was pointed out that without the proper construction of curb and gutter and
the adequate conveyance of the drainage runoff, the neighborhood would be susceptible to further
degradation and will be in need of a reconstruction. Lastly, 1o6 ramps were replaced to meet ADA
compliance, and five (5) cross -gutters were added outside the two areas.
2093-14 Pavement Rehabilitation Project (Area A&B), La Mirada
Measure i Funded , street Reconstruction , ADA Ramps � Manhole Adjustment „ Curb/Gutter/Sidewalk
Majdi was the Principal -in -Charge & QA/QC Manager on the Pavement Rehabilitation Project in the City of
La Mirada. The City is utilizing local Measure I funds for these projects. The project area is exclusively
residential with parks, schools, pedestrian walkways, equestrian trails, and several cul-de-sacs. The project
encompasses localized street reconstructions, street resurfacing, slurry seal, storm drain lining and
concrete repairs of curb, gutter and sidewalks with ADA access ramps; adjustment of manholes and valve
cans and new striping and traffic loops. In addition, the existing slotted cross gutters required replacement
to current roadway standards. The project required preparing plans, specifications and estimates for the
City. It also entailed completing field investigations and necessary topographic surveys to provide a cost
effective design solution that maximized construction dollars through the use of thin lift ac overlay, spot
roadway reconstruction priorto overlay and slurry seal, and limited roadway reconstruction.
Gridley Road Pavement Rehabilitation Project, Santa Fe Springs
Cement Treatment Curb & Gutter ADA Ramps 3 Asphalt Pavement , Manhole Adjustments
Majdi was the Principal -in -Charge & QA/QC Manager for the City of Santa Fe Springs on the Gridley Road
Rehabilitation Project. The project limits were on Gridley Road between Clarkman Street and Davenrich
Street. This 1/2 mile stretch was in a residential area, and careful attention was paid to ensure that the
residents were minimally affected. The rehabilitation method employed cement treated base. This method
mitigates any sub -base issues and provides a supporting base for the new asphalt pavement. Additionally,
B-52
cement treated base allows traffic to utilize the roadway sooner, which meant that residents were able to
gain access to their home in the quickest time possible. The Gridley Road Rehabilitation Project also
included the construction of concrete curb and gutter and replacing access ramps to gain ADA compliance.
Clark Avenue Rehabilitation Project, Bellflower
Arterial Roadway n Full -Depth Reconstruction ADA Compliance 3 PCC Work
Majdi was the Principal -in -Charge on the Clark Avenue Rehabilitation project for the City of Bellflower. The
project spanned 2,20o LF of arterial roadway from Artesia Boulevard to the South City limits. The scope of
work included an inverted grind and overlay to reduce the crown height and provide more gradual grads
at the edge of the roadway. The project also entailed a full -width ARHM overlay, localized full -depth
reconstruction, installing az traffic loops, adjusting 22 manholes and 35 valves, metal hand -railing, curb &
gutter, PCC driveways, and 11 curb ramp replacements to meet ADA compliance, as well as necessary traffic
striping. Due to the projects close proximity to the City of Lakewood, it was required to coordinate with
both the City of Bellflower and the City of Lakewood.
Flower Street Rehabilitation Project, Bellflower
ARHM overlay Digouts PEC Work , CurbjGutter/Sidewalk - ADA Ramps , Federal Grant
Majdi was the Principal -in -Charge & QA/QC Manager on the Flower Street Rehabilitation Project in the City
of Bellflower. The project limits were a 1.75 mile long 56' wide arterial roadway, between Flora Vista Street
on the east, and the West City Limit. The scope of work involved a uniform z" grind and a" ARHM overlay
from lip of gutter to lip of gutter, and localized dig outs for specific areas of failed pavement. The project
called for PCC work that included curb, gutter, and sidewalk, strip ing/pavement markings, traffic signal loop
replacement and the necessary curb ramp improvements in orderto accommodate ADA access. The project
required preparing Caltrans plans in orderto obtain an encroachment permit forthe new ADA access ramps
at the intersection of Flower Street and Lakewood Boulevard, State Hwy i9. The permit plans required
property survey to establish ROW limits to complete the ramp design. This rehabilitation project was
funded using a federal grant and the plans, specifications and estimate were designed to meet all federal
requirements.
AC Overlay Medians 1 ADA Compliance = Curb/Gutter/sidewalk Video Detection PCC Work
Majdi was the Principal -in -Charge for the City of Hawaiian Gardens on the CDBG-funded 2011-2012
Residential Rehabilitation Project. The project spanned 3,2oo LF, across four roadway segments. Seine
Avenue, from 226th Street to Civic Center Drive; Wardham Avenue, from 223rd Street to 221st Street; Elaine
Avenue, from 215th Street to North End; and 216th Street, from Norwalk Boulevard to Belshire Avenue. The
scope of work included a variable -depth grind and overlay, ARHM cap, installing 14 ADA -compliant ramps,
upgrading 7 ramps, adjusting 14 manholes and 12 valve lids, installing curb, gutter, sidewalk, a commercial
driveway, and a speed bump. GiS data and a site walk were used in preparing the PS&E, which included
plan views, cross sections, and special details. The design included various treatment strategies to
maximize project funds. The project also required managing CDBG funding documentation and labor
compliance requirements to ensure CDBG approval.
Lambert Road Rehabilitation Project (Phase 1), Brea
AC Overlay , Medians � ADA Compliance Curb/Gutter/Sidewalk r. Video Detection , PCC Work
B-53
Majdi was the Principal -in -Charge for the City of Brea to rehabilitate this aging arterial roadway that services
UP to 40,000 vehicles per day. With the project area encompassing nearly 300,000 SF of pavement, the
design included pavement grinding and AC overlay of various depths, and replacing median island noses,
custom designing rebar-reinforced ADA -compliant ramps, installing video detection at Traffic Signals,
reconstructing PCC Driveways, installing 73 water valve sleeves and lids, coordinating with MWD to adjust
manholes, and replacing portions of curb, gutter, and sidewalk. The project also entailed designing multiple
construction details to clearly convey the design intent to the contractor. In addition, an extensive
drivability review and an assessment of the post design roadway cross -falls relating to new ramp and
driveway accessibility were conducted.
Ocean Avenue & Marguerite Avenue Reconstruction, Newport Beach
Residential Roadway , Reconstruction � Topographic Survey = Landscape Concrete Pavement
Majdi was the QA/QC Manager on the Ocean Avenue & Marguerite Avenue Reconstruction Project for the
City of Newport Beach. The project limits consist of Marguerite Avenue from E. Pacific Coast Highway to
Ocean Avenue, and on Ocean Avenue from Marguerite Avenue to Carnation Avenue, a total distance of
nearly 4,00o LF. Marguerite Avenue and Ocean Avenue serve as the main route from the E. Pacific Coast
Highway to Newport Beach's Corona Del Mar beach. These two residential streets are one lane in each
direction with on -street parking and consisted of Portland Cement Concrete. With the process of
rehabilitating/reconstructing cracked and deteriorated concrete pavement being a complicated procedure,
the City of Newport Beach selected Onward Engineering to investigate the condition of the concrete
pavement and arrive at a financially feasible solution that minimizes impacts to the residents and does not
impact access to the beach during the warm season. The project included the design of approximately 350
feet of narrowing the existing street section and introducing a new landscaped parkway using plants and
materials agreeable with the City's Architectural and Landscape Review Committee. The work also entailed
coring the existing pavement to determine the existing section configuration and subgrade strength,
extensive topographic survey.
Widening ^ Landscape Median = Hardscape Median - Curb Construction
Majdi was the Principal -in -Charge & QA/QC Manager on the project for the City of Irvine on this project to
add a left -turn lane on Alton Parkway into the south entrance of the Irvine Civic Center. The project limits
were on Alton Parkway between Harvard Avenue and Murphy Avenue. The roadway previously had a
median on Alton Parkway from Harvard Avenue, stopping just shy of Murphy Avenue. The median was
mixed landscape and hardscape (hardscaping across the bridge), with access points for Orange County
Flood Control District north and south of the San Diego Creek overpass. The project called for removing the
hardscaped median on the existing bridge deck and designing a different hardscape median to
accommodate a left tum lane into Irvine Civic Center. The left turn lane was 220 feet in length with a go
foot taper. The scope of work also entailed constructing new curbs, asphalt patching, and
irrigation/landscaping modifications including replacing new roadway signs, legends and striping. OE also
evaluated and addressed drainage issues created by the proposed left turn lane. The construction contract
was in the amount of $223,831.46. Work was completed in January 2015, 10 days ahead of schedule, and
with no change orders during construction.
Douglas Benash
SR. P it i¢i.9 ECT/C OST R s._I CIC I O N fwd A l r A e _a F i�
BS Civil Engineering, Cal Poly Pomona - RPE #53935 - QSD #C53935
Douglas has harnessed over 25 years of municipal engineering, construction management, contract
administration, design experience, and regulatory compliance. in working with small jurisdictions, as a City
Engineer, he was involved in all aspects of the projects thatthe City designed and constructed. This included
coordinating with the local, county, state and federal agencies, and various utilities to ensure successful
project completion. Douglas understands the level of detail and problem solving skills required to complete
high profile projects on time and within budget. He brings this level of expertise as projects are developed,
designed and constructed. Douglas also manages Capital Improvements to provide quality design and
management of public works projects to our client cities. He oversees and reviews the designs, studies,
investigations, plan checks, surveys, funding requirements for projects. He also facilitates and assist
agencies in the bidding process, award of contract, initiation of construction, construction and project
closeout; including proper file documentation whether it is for federally or state funded projects, labor
compliance, funding administration and project acceptance and provide full construction management.
Work Experience
Ocean Avenue & Marguerite Avenue Reconstruction Project, Newport Beach
Rehabilitation/Reconstruction s Coring Existing Pavement 3 Resetting Monuments
Doug was the project manager on the Ocean Avenue & Marguerite Avenue Reconstruction Project for the
City of Newport Beach. The project limits consist of Marguerite Avenue from E. Pacific Coast Highway to
ocean Avenue, and on Ocean Avenue from Marguerite Avenue to Carnation Avenue, a total distance of
nearly 4,00o LF. Marguerite Avenue and Ocean Avenue serve as the main route from the E. Pacific Coast
Highway to Newport Beach's Corona Del Mar beach. These two residential streets are one lane in each
direction with on -street parking and consisted of Portland Cement Concrete. With the process of
rehabilitating/reconstructing cracked and deteriorated concrete pavement being a complicated procedure,
the City of Newport Beach selected Onward Engineering to investigate the condition of the concrete
pavement and arrive at a financially feasible solution that minimizes impacts to the residents and does not
impact access to the beach during the warm season. The project included the design of approximately 350
feet of narrowing the existing street section and introducing a new landscaped parkway using plants and
materials agreeable with the City's Architectural and Landscape Review Committee. The work also entailed
coring the existing pavement to determine the existing section configuration and subgrade strength,
extensive topographic survey, and resetting monuments and right-of-way.
Imperial Highway Greenbelt Improvements, Brea
Median Landscaping n irrigation System . Electrical {• Concrete Swale • Storm Drain <_ Catch Basins
Douglas provided construction management services to the City of Brea for the Imperial Highway
Greenbelt Improvement Project The project limits were located on the south side of Imperial Highway, 400
feet east of Valencia Avenue to the East City Limits. The project involved improving an abandoned railroad
right-of-way with minor grading, landscaping improvements with trees and shrubs, installation of a water
conserving irrigation system, water service and meter for the irrigation system, and bollard lighting with
electrical cabinet and conduits. Furthermore, the scope of work entailed constructing a 4 -ft wide trail,
concrete swaie, a rolling maintenance gate, storm drain pipes and catch basins, a new City monument sign
and heavy wire fence for vine planting.
Placentia Avenue Median Installation & Landscaping Project, Costa Mesa
Median Installation � HSIP Grant Irrigation/Landscaping Curb Construction
Douglas provided project management services to the City of Costa Mesa on the Placentia Avenue Median
Installation & Landscaping Project. The City obtained federal funding to provide pedestrian and traffic
safety improvements on Placentia Avenue from Wilson Street to Adams Avenue through a Highway Safety
improvement Program (HSIP) Grant. The project responsibilities involved preparing the construction
documents including landscaping and irrigation plans. The project provided a landscaped median island
through the residential segment south of Adams Avenue, through Fairview Park and by Estancia High
School. The scope of work also included conducting community outreach meetings, coordinating with
Orange County Flood Control District, Mesa Water District and Caltrans. The project also required preparing
Caltrans documents; Preliminary Environmental Statement (PES), ROW Certification and Request for
Authorization to initiate construction and provide project funding.
2,013-14 Pavement Rehabilitation Project (Area A&R), La Nlirada
Residential - Measure I Funded e Reconstruction . Curb/Gutter/Sidewalk ^ Field Investigations ADA Ramps
Douglas was the Project Managerto the City of La Mirada forthe city's first residential rehabilitation project
utilizing local Measure I funds. Measure I is a local funding measure for La Mirada's infrastructure
maintenance. The project area was exclusively residential with parks, schools, pedestrian walkways and
equestrian trails. The project encompassed localized street reconstructions, street resurfacing, slurry seal,
storm drain lining of the existing corrugated metal storm drain, and concrete repairs of curb, gutter and
sidewalks with ADA access ramps; adjustment of manholes and valve cans and new striping and traffic loop
detector replacement. In addition, the existing slotted cross gutters required replacement to current
roadway standards. In addition, field investigations and necessary topographic surveys were completed to
provide a cost effective design solution that maximized construction dollars through the use of thin lift ac
overlay, spot roadway reconstruction prior to overlay and slurry seal, and limited roadway reconstruction.
All the existing corrugated metal storm drains within the project area was videotaped, and the video
confirmed that the metal pipe contained debris and the flow line was rusted and needed repairing.
Furthermore, the project required meeting with City staff to determine that in-situ form in-place lining is
the most cost effective method to rehabilitate the storm drain pipes.
Gridley Road Pavement Rehabilitation, Santa Ice Springs
Cement Treated Base R New Asphalt Pavement , Curb & Gutter Utility Manholes ADA Ramps
Douglas provided construction management services to the City of Santa Fe Springs on the Gridley Road
Rehabilitation Project. The project limits were on Gridley Road between Clarkman Street and Davenrich
Street. This 1/2, mile stretch was in a residential area, and careful attention was paid to ensure that the
residents were minimally affected. The rehabilitation method employed cement treated base. This method
mitigates any sub -base issues and provides a supporting base for the new asphalt pavement. Additionally,
cement treated base allows traffic to utilize the roadway sooner, which meant that residents were able to
gain access to their home in the quickest time possible.
n Ron Parkway Left -Turn Lane Project, Irvine
Median Hardscaping , Widening m Irrigation/Landscaping s Roadway Signs & Striping � Asphalt Patching
Douglas provided project management services to the City of Irvine on this project to add a left -turn lane
on Alton Parkway into the south entrance of the Irvine Civic Center. The project limits were on Alton
Parkway between Harvard Avenue and Murphy Avenue. The roadway previously had a median on Alton
Parkway from Harvard Avenue, stopping just shy of Murphy Avenue. The median was mixed landscape and
hardscape (hardscaping across the bridge), with access points for Orange County Flood Control District
north and south of the San Diego Creek overpass. The project called for removing the hardscaped median
on the existing bridge deck and designing a different hardscape median to accommodate a left turn lane
into Irvine Civic Center. The left turn lane was 220 feet in length with a go foot taper. The scope of work
also entailed constructing new curbs, asphalt patching, and irrigation/landscaping modifications including
replacing new roadway signs, legends and striping.
Beverly Boulevard Parkway & Street improver -rents; Pico R:1_ a
Federally Funded < Traffic Signal Upgrades , ADA Improvements - Caltrans Coordination ° Access Ramps
Douglas managed this project to complete the federally funded street improvements. He coordinated with
OE's sub -consultants labor compliance services and worked with Caltrans to successfully address all
construction and labor compliance requirements to ensure full project reimbursement by Caltrans to the
City. The work included traffic signal upgrades and roadway improvements. The work included ADA
improvements in un -improved right-of-way to include the path of travel, access ramps and drive
approaches.
Rosen-aead-Mines Street & Pedestrian Access Improvements, Pico R
Traffic Signal Improvements . Roadway Improvements F ADA Compliance - Landscaped Median
Douglas was the project manager during the design phase and the construction manager the during
construction phase for the preparation of roadway improvements and traffic signal improvements on
Mines Avenue as part of the City's park improvements and County library improvements. The work included
ADA improvements coordinated with diagonal roadway parking, landscaped median pop -outs, and access
ramps and drive approaches as part of the major park improvements and new library construction.
Gran Plaza 2,d Street & Pedestrian Access Improvements, Calexico
Widening Storm Drain & Sewer • Traffic Signal improvements , ADA Improvements : Access Ramps Intersection
Douglas managed this project which entailed widening 2nd Street from 2 lanes to 6 lanes with water, storm
drain, sewer, street lights, traffic signals and roadway improvements for the Gran Plaza development
project. The scope included ADA improvements in un -improved right-of-way and existing improvements
from access ramps at intersections and drive approaches with roadway approaches greaterthan 5% grades.
Handicap Ramp Construction, Diamond Bar
CDBG Funded z Ramp Construction - ADA Compliance
Douglas was the project manager during the design phase and the construction manager during the
construction phase for the City's CDBG funded ramp construction project within a hillside neighborhood.
B-57
Experience and References
Relevant Project Experience
The following project experience presents our description of work, its relevance in completing
similar projects for numerous other agencies, Prop. A & C, METRO compliance, OCTA Measure
M & M2 PMP experience, PMP software training expertise, and the broad knowledge of our
pavement project team. Our project team brings over 75 years of public/private engineering
and data management experience to the City of Rancho Palos Verdes (RPV). This includes over
200+ PMP projects covering turn -key projects, simply training of City staff with pavement
management methods, County Measure/Proposition compliancy, financial strategies and Capital
Improvement Programs.
Mr. Steve Bucknam, P.E. (Principal) and Mr. Peter Bucknam (PM), have worked with over five (5)
30+ Los Angeles county local agencies, seven (7) San Diego County local agencies, over half the
cities within Orange County and Riverside County cities regarding pavement management
projects. Our PMP team successfully managed the OCTA Pavement Management Software
project where he interviewed all 35 Orange County agencies regarding their unique PMP needs
and successfully approved MicroPAVER for County wide use.
Currently our PMP team is assisting eighteen (18) Los Angeles County agencies comply with the
METRO reporting and compliance; these include Pomona, Rancho Palos Verdes, Monterey Park,
Compton, Pico Rivera, Palmdale, Alhambra, Hermosa Beach, Culver City, Diamond Bar, La Habra
Heights, Arcadia, Rosemead, EI Segundo, Lomita, La Verne, Sierra Madre, South Pasadena and
Bellflower.
Over the past nineteen years, we have worked on numerous projects similar to RPV's current
PMP project. We have listed five (5) similar "long-term" pavement management projects that
cover the same task descriptions as listed in your RFP (all use MicroPAVER and all were managed
by our listed Project Management team — See Project Team, Section 3).
1. FY 2010/16 — City of Santa Ana, "Citywide Pavement Management Program"
2. FY 2012/17 — City of Pomona, "Citywide Pavement Management Program"
3. FY 2008/16 — City of Irvine, "Citywide Pavement Management Program — GIS
4. FY 2008/17 — John Wayne Airport (County of Orange) Pavement Management Program
S. FY 1998/16 — City of Fountain Valley, "Citywide PMP, GIS Intranet Implementation"
Bucknam Infrastructure Group, Inc.
Pavement Management — GIS Program
City of Santa Ana (2008-2016)
Mr. Kenny Nguyen, Senior Civil Engineer — (714) 647-5632
20 Civic Center Plaza, Santa Ana, CA 92701 knguyen@santa-ana.org
Bucknam was contracted in 2008 to perform a citywide Pavement Management Program for the
City of Santa Ana and has continued to provide proactive conditional and CIP
preventive/rehabilitation recommends through 2016.
4-1
Experience and References
Our long-standing relationship with the client actually goes back to 2001 where our Project
Manager worked with the City in establishing MicroPAVER. During this time span our team has
assisted the City in analyzing the application and benefit of various pavement practices such as
CIR, CTB, slurry seal and cape seal. Today, the Santa Ana PMP is updated every two years
through Bucknam's infrastructure management and GIS services.
Citywide Pavement Management Program
City of Pomona (2012-2017)
Mr. Matt Pilarz, Senior Civil Engineer— (909) 620-3652
505 South Garey Avenue, Pomona, CA 91766 matt pilarz@ci.pomona.ca.us
In 2012, Bucknam was contracted to perform
a citywide pavement management inventory
for the City of Pomona. This project consisted
off a complete turn -key effort in "re -
segmenting" the City's PMP network,
converting previous PCI inspection data,
performing an ASTM D6433 based survey,
implementation of MicroPAVER and GIS
integration.
In working with Public Works staff Bucknam
was able to quickly and accurately implement a pavement management program that was well-
received by staff. Additionally, our services included a complete evaluation of the City's PMP
budget, short-term and long-term budgetary analysis (Actual, Maintain and Recommended
budgets) and GIS services that linked the City's MicroPAVER database to the City's GIS
enterprise.
Since the project completed Bucknam has provided technical and management support services
to the PMP. Bucknam was recently selected to support the Pomona PMP through FY 2017.
Citywide Pavement Management Program Update
City of Irvine (2008-2016)
Mr. Joe Dillman, Public Works Street
Supervisor — (949) 724-7696
6427 Oak Canyon, Irvine, CA 92618
(idillman@ci.irvine.ca.us)
Bucknam was recently selected by the City of
Irvine to perform a citywide conversion of
their previous CHEC pavement software to
MicroPAVER as well as perform 400 miles of
pavement survey.
4-2
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was able to quickly and accurately implement a pavement management program that was well-
received by staff. Additionally, our services included a complete evaluation of the City's PMP
budget, short-term and long-term budgetary analysis (Actual, Maintain and Recommended
budgets) and GIS services that linked the City's MicroPAVER database to the City's GIS
enterprise.
Since the project completed Bucknam has provided technical and management support services
to the PMP. Bucknam was recently selected to support the Pomona PMP through FY 2017.
Citywide Pavement Management Program Update
City of Irvine (2008-2016)
Mr. Joe Dillman, Public Works Street
Supervisor — (949) 724-7696
6427 Oak Canyon, Irvine, CA 92618
(idillman@ci.irvine.ca.us)
Bucknam was recently selected by the City of
Irvine to perform a citywide conversion of
their previous CHEC pavement software to
MicroPAVER as well as perform 400 miles of
pavement survey.
4-2
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4
Experience and References
Our staff developed a citywide capital improvement plan that proactively developed an OCTA
Measure M2 compliant MPAH network and a local maintenance zone program that will garner
the greatest return -on -investment for the City.
All MicroPAVER data was be linked to the City's GIS system through the GBA Master Series
software. Based on our assessment, conversion and implementation efforts, the City contracted
with our firm through fiscal year 2014 for pavement management services.
Additionally, our staff is currently performing pavement management and inspection services on
all designated "off-street" bike and trail pathways, park sidewalk and facility hardscapes. Our
firm will be supporting the City with PMP services through fiscal year 2016.
John Wayne Airport (JWA), Orange County
Pavement Management Program Update — 2008 thru 2017)
Mr. John Pape, A/E Project Manager — (949) 252-6058
3160 Airway Avenue, Costa Mesa, CA 92626 ipape@ocair.com
Bucknam was selected by the John Wayne Airport to perform a facility -wide pavement survey
which includes all PCC aprons, taxiways and AC runways. Our staff will be assessing previous
MicroPAVER inspection and survey efforts that have been performed over the past six plus years
as well as assist JWA staff develop a new FAA required capital improvement program through
the use of MicroPAVER. Our work efforts have covered a three-year term and assisted JWA staff
in implementing a MicroPAVER-GIS based system to enhance the PMP. Based on the success of
our initial project, Bucknam was been awarded a two additional three-year extensions for PMP
services.
Citywide Pavement Management Program
City of Fountain Valley (1998-2017)
Mr. Mark Lewis, Director of Public Works / City Engineer —
(714) 593-4435
10200 Slater Avenue, Fountain Valley, CA 92708
(mark.lewis@fountainvalley.org)
Mr. Peter Bucknam has managed the City of Fountain Valley's
pavement management program for over eighteen (18) years
and is currently finishing the 2014-15 annual update for the
City's MPAH Measure M2 compliance. Mr. Bucknam has
overseen eight phases of pavement survey, built the City's
Pavement -GIS layer, and assisted the City in accomplishing the
overlay of more than 90% of the City's arterial network.
1-91
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Initially, our firm converted all pavement data from CarteGraph to MicroPAVER based on the
use of the program from surrounding agencies and its integration into the City's GIS Enterprise
program.
4-3
Experience and References
Residential maintenance zone management is now the focus of the program where our project
team is performing survey, coring and the reorganization of the City's slurry/overlay zones to
create a more attainable, proactive residential maintenance program. Bucknam also serves as
the City's GIS consultant where we provide citywide GIS services to all departments within the
City. This includes Public Works, Utilities, Planning, Police, Fire and Code Enforcement.
Listing of current Pavement Management Projects:
City of Santa Ana - 89%
City of Menifee - 95%
Citv of Ontario - 98!0
City of Palmdale - 35°l
City of Laguna Beach - 20%
City of Pomona - 0%
Additional local agencies our project manager and staff have worked with over the past ten
years regarding Pavement Management Programs:
of Santa Ana
...............................................
of Temecula
...............................................
of Burbank
...............................................
of Pico Rivera
...............................................
of Los Alamitos
...............................................
of Stanton
...............................................
of Culver City
...............................................
of Carlsbad
...............................................
of Costa Mesa
...............................................
of La Habra Heil
................................................
of National City
...............................................
of Norwalk
...............................................
of Pomona
City of El Segundo
.....................................................................................
City of .Sierra Madre
......................................................................................
City of Alhambra
............................................................................. _.....
City of Yorba Linda
.....................................................................................
City of Tustin
.....................................................................................
City of Rancho Palos Verdes
.....................................................................................
City of Moreno Valley
....--------........................................... I...........................
City of Cypress
..................................................................I..................
City of Diamond Bar
.....................................................................................
City of Lake Elsinore
...._............................................................... _..............
OCSD
....................................................................................
City of Orange
.....................................................................................
City of Rosemead
4-4
City of Cathedral City
........................................................................
City of Westminster
........................................................................
City of San Clemente
........................................... . ................. .....
City of Beverly Hills
........................................................................
City of Santa Barbara
............................................ . .........................
Cityof Palmdale
.......................................................................
City of Arcadia
........................................................................
City of Huntington Park
...............................................................
City of La Habra
.................................................-....................
City of Lomita
....................... ..............................................
OCTA
of Palm Desert
..............................................
of Santee
Experience and References
Sulo -Consultant Experience
The following projects provide details on the projects listed in team member resumes,
demonstrate the experience of our proposed team members on similar projects and our
capability to successfully complete projects for the City of RPV.
4-5
State & Federal Funding Experience
Our team has provided successful design, construction management and inspection services on multiple
federally funded projects including ARRA Projects, FHWA Projects, CDBG Projects, and projects requiring
extensive Caltrans coordination. In fact, our firm is familiar with the Caltrans office and the staff at District
7. Our team can effectively manage the construction of any project and ensure Caltrans LAPM compliance.
Our firm is uniquely qualified in three major areas: (1) our knowledge and familiarity with federally funded
projects and coordination with Caltrans; (2) our approach to project controls, striving to achieve estimating,
cost control, and scheduling objectives through conscious planning, execution of the work, and the
continuous monitoring of cost, schedule, quantities, and performance during construction; (3) our emphasis
on safety, quality, and open lines of communication with the City staff and the public.
The following is a partial list of federally funded projects for which OE provided design servkesW IF
- Bay Street & Ford Road Alley Reconstruction, Costa Mesa (CDBG Funded)
Citywide Curb Ramp improvements (Phase [it), Redondo Beach (CDBG Funded) _=
;AiADA Access Ramp Improvements Phase 7, Lake Forest (CDBG Funded)
- Wo
- Sidewalk/Pedestrian Accessibility -Project (Phase II), Placentia {C{38GEtnded)
;.
Adelfa, Foster & Marquardt-Rehabilitatiox
Red Hill Avenue Pavement Rehal�i;, l '
s Shelter teplacemertt freGt,
Betlffi6wer drd &its O R { )
wer STPL Funded
Off Avenue 8t e,R ower (STPLFunded)
:.
HabraBoulev M :,titect,{fiWe
d).
Placentia Avenue Median lnstallafrt n & Lan s A n (HSIPFunded)
The following is a partial list of federally funded projects for which OE provided CM and inspection services
Gardendale Rehabilitation Project, Downey (STPLFunded) -'
Lincoln Boulevard Rehabilitation Project, Santa Monica (Federal Transportation Grant)
- Aviation Boulevard Rehabilitation Project, Redondo Beach (STPL Funded)
- Telegraph Road Rehabilitation and Median Beautification Project, Pico Rivera (HSIPFunded)
- Studebaker Road Street Improvement Project, Cerritos (Federal Transportation Grant)
= Hacienda Road & East Road. Rehabilitation Project, La Habra Heights (ARRA Funded)
Hacienda Road and Fullerton Road Realignment Project, La Habra Heights (FHWAFunded)
Martin Luther King Jr. Boulevard Rehabilitation, Lynwood (ARRAFunded) -
- Chino Hills Parkway & Chino Avenue Street Rehabilitation, Diamond Bar (STPL.Funded)
Rosini & Rosewood Neighborhood Rehabilitation Project, Commerce (CDBG Funded)
- Bristow Park Neighborhood Rehabilitation Project, Commerce (CDBG Funded)
1-0
•A
- 2011-2012 Residential Rehabilitation Project, Hawaiian Gardens (CDBG Funded)
Firm Experience
We have included a partial list of projects broken up by category below. Projects identified with an asterisk
are included in the project showcase section. We have tried to identify projects for both engineering and
construction management and inspection services. Descriptions of all projects are available upon request.
Roadway : Intersection
- PCH at Vista Montana/Anza Avenue Intersection Improve ment,Torrance*
- Harbor Boulevard & Adams Avenue Intersection Widening Project, Costa Mesa*
- Antonio Parkway Bridge Widening Project, County of Orange*
- Atlantic Avenue & Firestone Boulevard Intersection Widening, South Gate*
- Edinger Bridge Widening Project, County of Orange
- Jamboree & 1-5 Widening Project, Irvine
- Harbor Boulevard & Gisler Avenue Intersection Project, Costa Mesa
- Richfield Road Widening Project, Placentia
Pavement Rehabilitationnce-
- Ocean Avenue & Marguerite Avenue Reconstruction, Newport Beach*
- Diamond Bar 5 -Year Annual Arterial & Residential Rehabilitation Project, Diamond Bar*
- Placentia Citywide Residential Street Rehabilitation Project, Placentia*
- Irvine Center Drive Pavement Rehabilitation Project, Irvine*
- Lincoln Boulevard Paving Project, Santa Monica*
- Rosemead Boulevard Rehabilitation Project, Pico Rivera*
- Red Hill Avenue Pavement Rehabilitation, Irvine*
- Culver Drive Pavement Rehabilitation, Irvine
- Lambert Road Rehabilitation Project, Brea
- Flower Street Rehabilitation Project, Bellflower
- Residential Street Rehabilitation Project, 1-94,Torrance
- 2013-14 Pavement Rehabilitation Project (Area A & B), La Mirada
- 1901h Street Improvement Project, Torrance
- Rosini & Rosewood Neighborhood Rehabilitation Project (Phase I & II),Commerce
- Bristow Neighborhood Rehabilitation Project, Commerce
- City of La Palma, City Engineer
- City of Long Beach, City Traffic Engineer
- City of La Habra Heights, City Engineer
- City of West Covina, Director of Public Works & City Engineer
- City of Fullerton, Plan -Checking & Staff Augmentation
•
- City of La Habra, Plan -Checking
- City of Diamond Bar, Staff Augmentation
- City of Redondo Beach, Staff Augmentation
Cherry & Alder Street Sewer Main & Water Main Replacement, Brea*
Riverview Park Construction Project, Bellflower*
Lynwood Linear Park Project, Lynwood*
ADA Access Ramp Improvements (Phase 7), Lake Forest
- Berry Street & Imperial Highway Sewer Main Replacement, Brea
Bus Shelter Replacement Project, Norwalk
ADA Accessible Ramp Phase II and III, Placentia
Flora Vista Dog Park, Bellflower
Palm Park Construction Project, Bellflower
Valencia Avenue Landscaped Median Improvements, Brea
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Project Showcase
OE provided project management and design engineering services to the City of Torrance on the Pacific
Coast Highway (PCH) at Vista Montana/Anza Avenue Intersection Improvement Project. The proposed
project limits include the high-profile intersection of PCH and Vista Montana/Anza Avenue and the
immediately adjacent north/south and east/west areas (500 feet in each direction). The City of Lomita is
east of the project area, Redondo Beach is north of the intersection, Palos Verdes Peninsula sits to the
south, and the Pacific Ocean to the west. Multi -agency coordination was essential to ensuring success on
the project. The purpose of the project was to increase the operational capabilities of the intersection.
This was accomplished by eliminating the split phase signal operation and converting to an eight -phase
operating signal. With the eight -phase operation, PCH (east/west) movements remained the same.
Southbound Anza went from 4 travel lanes (adedicated left turn lane, a left/through lane, a dedicated
through lane, and a dedicated rightturn lane) to 5 travel lanes (dual left turn lanes, dual through lanes and
a dedicated right -turn lane). Northbound Vista Montana will have 4 travel lanes; dual left turn lanes, one
through lane and through/right turn lane.
OE provided construction management and inspection services to the City of Costa Mesa on the Harbor
Boulevard & Adams Avenue project and was funded by Measure 2, State -Local Partnership Program, and
Traffic Impact Fee funds. The project required adding a third dedicated left -turn lane eastbound on Adams
Avenue, a second dedicated right -turn southbound on Harbor Boulevard, and lastly, extending the
northbound left -turn lane on Harbor Boulevard. It consisted of major widening along the southerly side of
Adams Avenue near the intersection. The project also included decorative crosswalks at the Harbor
Boulevard—Adams Avenue intersection, traffic signal modifications, median alterations, landscaping, and
a general grind and overlay of the roadway. Harbor Blvd. & Adams Avenue are two heavily used arterial
roads that provide access to multiple businesses and shopping centers, and access to the Orange Coast
College. This project was identified in a MOU executed by OCTA, Costa Mesa, Fountain Valley, and
Huntington Beach for the Garfield Ave.—Gisler Ave. Bridge over the Santa Ana River.
OE provided inspection services to the County of Orange on the high-profile Antonio Parkway and La Pata
Avenue Widening project. The $25 million project spanned 1.5 miles, from Ladera Ranch to 1,000 feet
south of Ortega Highway, and included 900 LF of bridge -work across San Juan Creek. Antonio Parkway was
widened from 4 to 6 lanes, as a result the bridge was widened by 40 feet to accommodate the 2 additional
lanes of traffic and a sidewalk on each side. Bridgework included parkway improvements, a raised median,
channel bank revetment at the south abutment, compaction grouting, and structural testing. The widening
of the bridge and roadway occurred simultaneously and included grading and cement -treated soil, 3,691
LF of RCP storm drain, rip -rap for environmentally -friendly drainage filtering, dry utility installations, 4,993
PVC pipe, utility conduits, 4 fire hydrants, traffic signal improvements and loops, signing and striping, video
detection, and a Class I designated bike lane with special bicycle signal loops. The construction also
included 448 LF of CIDH pile retaining wall with 42,000 lbs. of steel reinforcement. Furthermore, the
project required the installation of domestic, reclaimed, and non -potable waterlines as well as sewer
installation and mainline trunk re-routing. Lastly, the scope included a dewatering and affluent treatment
system on-site that handled one -million gallons per day. Additionally, the bridge deck was picked up on
one end to adjust cross fall.
`Avenue/Firestone Blvd. Intersection Widening, South Gate
OE provided construction management and inspection services for the City of South Gate. The project
limits were on two arterial streets: Atlantic Avenue from Firestone Boulevard to Patata St. (^'1,300 LF) and
Firestone Boulevard, from Dorothy Avenue to Atlantic Ave. (2,200 LF). The project involved the widening
and realignment of the intersection to increase the number of thru, left turn lanes, the length of turn
pockets, and right turn lanes. In addition to the widening, the scope entailed a concrete approach to the
intersection; concrete intersection; grind and ARHM overlay; four legs of the intersection; 50,000 SF of
sidewalk, 1,850 LF of curb and gutter, 2,100 LF of DIP waterline and 2,840 LF of recycled waterline, and
4,656 LF of median island curb with decorative landscaping and a city monument sign. This project was
funded with Measure R, MTA and other state funding sources, and required the preparation of an award
package and the continued upkeep of project files, invoices, reports and submittals in accordance with
Caltrans' LAPM.
• -
WIT
OE provided design engineering services on the Ocean Avenue & Marguerite Avenue Reconstruction
Project for the City of Newport Beach. The project limits consist of Marguerite Avenue from E. Pacific Coast
Highway to Ocean Avenue, and on Ocean Avenue from Marguerite Avenue to Carnation Avenue, a total
distance of nearly 4,000 LF. Marguerite Avenue and Ocean Avenue serve as the main route from the E.
Pacific Coast Highway to Newport Beach's Corona Del Mar beach. These two residential streets are one
lane in each direction with on -street parking and consisted of Portland Cement Concrete. With the process
of rehabilitating/reconstructing cracked and deteriorated concrete pavement being a complicated
procedure, the City of Newport Beach selected Onward Engineering to investigate the condition of the
concrete pavement and arrive at a financially feasible solution that minimizes impacts to the residents and
does not impact access to the beach during the warm season. The work entailed coring the existing
pavement to determine the existing section configuration and subgrade strength, extensive topographic
survey, and resetting monuments and right-of-way. Our final design included full reconstruction of the
roadway, from curb to curb. We prepared PS&E package which included full plan and profile.
OE provided pavement assessment, design engineering, construction management, and inspection
services to the City of Diamond Bar for the past five years on their annual arterial and residential roadway
maintenance projects. Years 2010 and 2011 were awarded as separate contracts. The City was impressed
with our work on those two projects and awarded us a three year contract for 2012-2015. The project
sizes and costs were: 2010: 11.8 miles of arterial & residential streets ($908 K), 2011: 19 miles of arterial
& residential streets ($1.8 M), 2012: 10 miles of arterial & residential streets ($1.1 M), 2013: 13 miles of
arterial & residential streets ($1.3 M), and 2014:14.5 miles of residential, arterial & collector streets ($1.8
M). OE was awarded an additional contract following the five year contract. The project limits include 25
centerline miles of collector and residential streets bound by Pathfinder Road to the north and Tonner
Canyon Road to the south. The general scope of work for each year's project included walking each street
to assess the existing condition, and determining the most cost effective method to treat the pavement
distresses. The improvements included localized R&R patching, grind and overlay, cape and slurry seal,
traffic loops, traffic striping, and required heavy traffic phasing and traffic control review. OE first assisted
the City through the project bidding phase, developing text and stipulations for the bid package to ensure
contractor availability during the desired working months. Due to the proximity to freeways, OE also
coordinated with Caltrans to obtain encroachment permits for the City for four of the projects.
OE provided pavement assessment, design engineering, construction management, and inspection
services to the City of Placentia for the 2012 Citywide Residential Street Rehabilitation Project. The project
was funded by a variety of sources including Gas Tax, Proposition 113, Measure M1, and Measure M2. Our
analysis included 75 miles of roadway and the actual design spanned 35 miles. The scope of work entailed
analyzing each roadway segment to determine the rehabilitation method best suited. The design included
rehabilitating the roadway using primarily Type II slurry seal, chip seal, and portions of full R&R. The final
design included rehabilitating 41% of the City's residential roadways, including 109 new ADA compliant
curb ramps, 5,445 tons of slurry, 105,050 SY of chip seal, grind and overlay with 35,000 tons of AC paving,
adjusting 209 manholes and 369 water valves, and 2,363 LF of curb and gutter. OE reviewed the City's
2011 Pavement Management Report, and completed a reconnaissance field survey to better understand
the existing pavement conditions. The field survey included walking each proposed roadway to make
recommendations for necessary localized AC R&R patches, and to identify damaged curb & gutter and
uplifted, or non -ADA compliant sidewalks. OE provided a location matrix with photographs for each
recommended repair, along with our estimated budget allocation for each location and work item. OE also
communicated extensively with residents, spending in excess of 20 hours per week fielding calls.
OE provided design engineering and construction support services to rehabilitate 1.5 miles of this 6 lane
arterial and major thoroughfare in Irvine. The project spanned Irvine Center Drive, from Jeffrey Road to
Culver Drive, and the design phase included stretches of full depth reconstruction combined with a grind
and overlay of the entire roadway, 6,300 SF of sidewalk, 15,800 LF of median curb, 136 traffic loops, 30,000
SF of landscaping and irrigation, and upgrading ramps to meet ADA compliance. Plans included full plan
and profile view, striping and signing plans, traffic control and phasing plans and landscaping plans, in
addition to construction specifications and engineer's estimate. OE was required to submit draft plans to
utility agencies to ensure conflicts were not encountered during construction. Along with the design, OE
also provided Construction Support Services including responding to RFI's, attending meetings, providing
assistance related to Change Orders, and reviewing Contractor's submittals for conformance with contract
documents.
Lincoln Boulevard Paving Project, Sa
OE provided construction management and inspection to the City of Santa Monica on the Lincoln
Boulevard Paving Project which was funded utilizing Federal Transportation Grant. The project limits were
at Lincoln Boulevard from the 1-10, to the South City limits. Construction was done on Lincoln Boulevard,
an undivided arterial roadway, which provides access through commercial portions of Santa Monica,
intersecting other major arterials such as Pico Blvd. and Ocean Park Blvd., while also serving as a primary
travel route through the City, carrying traffic to multiple points including Marina Del Rey, Pacific Palisades,
and LAX. In addition to the roadway rehabilitation, the work entailed constructing a concrete bus lane on
Lincoln Blvd., repairing the concrete sidewalks, driveways, and access ramps. The work also entailed
enhanced striping and traffic signal installation. This project required extensive coordination with
businesses and stakeholders as a result of the construction affecting them the most.
OE provided construction management services to the City of Pico Rivera for the Rosemead Boulevard
Rehabilitation Project, funded by STPL-L, SAFETEA-LU, Demo TEA -21 and Proposition C funds. Rosemead
Boulevard is a key north -south corridor in the City and services over 30,000 vehicles per day. In addition,
Rosemead serves as an access point to the 1-5 and crosses two railroad track crossings within the project
limits. During OE's preliminary field survey, itwas noted that pavement conditions were significantly worse
between Telegraph Road and Slauson Avenue. The scope of work included 46,700 SF of localized AC R&R,
cold milling and ARHM overlay, decorative rocks in the median islands, 1,975 SF of driveway approaches,
13,100 SF of sidewalk, and 655 LF of curb and gutter. The project also entailed upgrading 19 ramps to ADA -
compliance, installing 24 traffic loops, and signage and traffic striping. OE has a thorough knowledge of
Caltrans' LAPM, and was able to effectively manage the necessary documentation and filings to ensure
project funding.
Nr ect, Irvine
OE provided design engineering services to the City of Irvine for this ARRA-funded pavement rehabilitation
project. The project included preparing PS&E, including plan and profile, striping and signing plans, traffic
control and phasing plans and detour plans. The scope of work consisted of rehabilitating approximately
3,300 LF of roadway on Red Hill Avenue, from Deer Avenue to Reynolds Avenue. Red Hill Avenue is a major
6 lane arterial that runs parallel to the State Route 55 Freeway and serves as a non -freeway alternate route
for commuters. Our design included portions of grind and overlay, full depth reconstruction, ARHM cap,
removal and replacement of 4,500 LF of curb gutter, 1,500 SF of sidewalk, installing ADA -compliant ramps,
and installing video detection systems at intersections, as well as various related improvements. To
minimize extended traffic delays and expedite the construction schedule, OE designed a detour plan,
routing commuter and truck traffic around the construction site. OE also coordinated with both the City
of Irvine and the City of Santa Ana, whose jurisdiction included parts of Red Hill Avenue, to ensure equity
in the project for both stakeholders and to gain project approval. The final plans included City of Irvine,
City of Santa Ana and Caltrans Standards as applicable in each jurisdiction. OE actively processed
submittals through all reviewing agencies and ensured the project design proceeded smoothly.
Cherry & Alder Street Sewer Main & Water Main Replacement, Brea
OE provided design engineering, construction management, and inspection services to the City of Brea to
ultimately upgrade 2,530 LF of sewer on Cherry and Alder and upgrade 1,100 LF of water line. The project
limits fell within the City of Brea right-of-way and within the City of Fullerton right-of-way, therefore
requiring OE to coordinate with both cities throughout the project. Using CCTV video, the pipe's interior
revealed sagging, cracking, and deformation of the existing VCP sewer main. As a result, the final design
called for replacing the existing 8 -inch sewer main with 12 -inch VCP. Midway through the design, the City
of Fullerton requested extending the design, by adding an additional 1,050 LF within the City of Fullerton
to the original 1,480 LF in Brea. The scope was expanded a second time near the end of design to include
upgrading 1,100 LF of 6 -inch DCP to 8 -inch DCP and replacing 27 water service connections. The OE design
team coordinated with the City of Fullerton and the City of Brea as the scope expanded. The additional
pipeline activated a Regional Water Quality Control Board requirement to complete an MS -4 Permit,
including drafting a Non-priority Project Water Quality Plan.
OE provided inspection services on the APWA award winning Riverview Park Construction Project in the
City of Bellflower. The project entailed a full project site demolition, including 850,000 SF of earthwork
and grading, and decorative landscaping. The landscaping work included constructing a 5 -foot high by 24 -
foot long crescent-shaped monument sign, a pedestrian bridge, a shade structure, and a 5 -foot wide
decomposed granite pedestrian walkway, 225 trees, 3,275 shrubs, and 356,165 SF of hydro seed. Each
phase of the project required a different focus and set of monitoring skills by the OE team. This project
was primarily constructed on Southern California Edison (SCE) property with a varying -width swath of City -
owned property being improved along the eastern property line. Therefore, it was necessary that the OE
inspector monitor for both City and SCE standards as they applied, and to obtain an SCEpermit.
bject, Lyn
OE is providing full service construction management and inspection services to the City of Lynwood's
Linear Park Project. The project is located along Fernwood Avenue between Birch and Atlantic Avenues
adjacent to the 105 Freeway. The project consisted of a one -mile long linear walking trail and 5 separate
blocks. Block 1 on the western end of the project is the Dog Park with separate areas for small and large
dogs with a small parking lot. Block 2, continuing east along Fernwood to a fitness area with exercise
equipment. Block 3 is the play area and included children's playground equipment, a restroom and a small
parking lot. Block 4 is the community garden with planting areas, benches and a pavilion for outdoor
classes. Block 5, at the eastern end is the echo park with open space and bioswales. The project was funded
utilizing State of California Proposition 84 Grant funds. This project has a construction cost of
approximately $4.7 million dollars. This project won Project of the Year for the Construction Management
Association of America (CMAA) in 2015.
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Cost Proposal
Proposed Fee
Bucknam Infrastructure Group, Inc. has included a time and materials, not -to -exceed proposed
fee for the City consideration (separate envelope). Our fee follows the described tasks shown
within the Scope of Work. All Civil engineering Services will be accomplished under negotiated,
individual task orders to be approved individually by the City.
As indicated within our fee, all tasks are negotiable.
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