CC SR 20160621 05 - ALPR MOU and ContractRANCHO PALOS VERDES CITY COUNCIL
MEETING DATE: 06/21/2016
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to approve the Memorandum of Understanding
(MOU) with the other Peninsula cities and the Agreement with Vigilant Solutions for the
regional Automated License Plate Recognition (ALPR) camera project.
RECOMMENDED COUNCIL ACTION:
(1) Approve the Memorandum of Understanding (MOU) between the four Peninsula
cities for the regional Automated License Plate Recognition (ALPR) project;
(2) Approve the Agreement with Vigilant Solutions for the purchase and installation
of ALPR cameras on behalf of the four Peninsula cities, and authorize the one-
time and ongoing costs; and,
(3) Authorize funding in the amount of $40,000 for Public Works to prepare camera
sites located in Rancho Palos Verdes.
FISCAL IMPACT: $396,314.27 for Vigilant Solutions equipment and installation.
$40,000 for a consultant to prepare plans and contractor to prepare the site, which
includes trenching and wire connections for electrical at PVDW/Marguerite Dr. and at
Miraleste Dr./Via Colinita.
Amount Budgeted: $396,314.27 $0
Additional Appropriation: $0 $40,000
Account Number(s): 101-1024-421-61-00 101-3001-431-32-00
ORIGINATED BY: Gabriella Yap, Deputy City Manager" -
REVIEWED BY: Same as above
APPROVED BY: Doug Willmore, City Managerlp/�_J
ATTACHED SUPPORTING DOCUMENTS:
A. Staff report from December 15, 2015 (page A-1)
B. Staff report from April 5, 2016 (page B-1)
C. ALPR MOU (page C-1)
D. ALPR Agreement with Vigilant Solutions (page D-1)
BACKGROUND AND DISCUSSION
Staff is bringing forth the Memorandum of Understanding (MOU) and Agreement with
Vigilant Solutions (Agreement) for the Automated License Plate Recognition (ALPR)
regional project. The MOU and Agreement have been reviewed and approved by each
of the Peninsula cities' attorneys. At the time of this writing, Rolling Hills (RH) has
approved the MOU, and Palos Verdes Estates (PVE) and Rolling Hills Estates (RHE)
have the item on their meeting agendas this week.
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The final locations of the cameras are:
• 2 Cameras for PVDS/25th Street transition in RPV to replace pilot cameras
• 4 Cameras for PVDW near Marguerite Dr. in RPV
• 2 Cameras on Miraleste Dr. north- and southbound at Via Colinita in RPV
• 9 Cameras for Crenshaw Blvd. and PVDN in RHE
• 11 Cameras for Hawthorne Blvd. and PVDN in RHE
• 8 Cameras for PVDN and PUDE in RHE
• 1 Camera for Rolling Hills Rd. northbound at PVDN in RHE
• 3 Cameras in Rolling Hills, inbound at each of the city's entrances
• 3 Cameras at PVDW/Palos Verdes Blvd. entrance coming into PVE from
Torrance
• 2 Cameras at Via Valmonte, coming into PVE from Hawthorne Blvd.
As previously discussed, Vigilant will provide a purchase discount of $43,000 if the cities
execute the Agreement by June 24, 2016, and our terms mirror those negotiated by the
Sheriff's Department.
FISCAL IMPACT
At the April 5, 2016 meeting, the Council authorized $396,314.27 for equipment and
installation. At the December 15, 2015 meeting, it was estimated that construction costs
and infrastructure would be $75,000 for PVDW/Marguerite Dr. However, after the site
review with Vigilant and Public Works, it will be approximately $25,000 - $30,000 for a
contractor to prepare the site, which includes trenching and wire connections for
electrical at PVDW/Marguerite Dr. and at Miraleste Dr./Via Colinita. In addition, $10,000
is requested for a project manager to prepare the plans in order to proceed with this
project immediately.
ALTERNATIVES
In addition to the Staff recommendation, the following alternative actions are available
for the City Council's consideration:
1. Do not proceed with the MOU and Vigilant agreement.
2. Modify the MOU and/or Vigilant agreement, which would require
consultation with the other Peninsula cities and result in the loss of the
$43,000 discount.
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CITYOF
MEMORANDUM
i�RANCHO PALOS VERDES
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: DOUG WILLMORE, CITY MANAGER
DATE: DECEMBER 15, 2015
SUBJECT: AUTOMATED LICENSE PLATE RECOGNITION CAMERAS
t
Project Manager: Gabriella Yap, Deputy City Manager
RECOMMENDATION
1) Authorize staff to purchase six (6) Automated License Plate Recognition (ALPR)
cameras and installation from the Sheriff's negotiated vendor (expected to be
Vigilant Solutions) under the terms negotiated by the Sheriff's Department, in an
amount not -to -exceed $90,000, for the locations at Palos Verdes Drive South
(PVDS)/25th Street and near Palos Verdes Drive West/Marguerite Drive.
2) Authorize staff to proceed with necessary infrastructure improvements needed at
Palos Verdes Drive West (PVDW)/Marguerite Drive location.
3) Direct staff to continue working with the neighboring Peninsula cities on a joint
regional project to install additional ALPR cameras near the gateways and bring
back an agreement to the Council for consideration and approval.
FISCAL IMPACT
Budgeted Amount: $ 8,400
Additional Appropriation: $ 169,000 ($90,000 cameras + $75,000 infrastructure+
$4,000 ongoing)
New Amount Balance: $ 177,400
Account Number(s): 101-1024-421-61-00
EXECUTIVE SUMMARY
As part of our public safety efforts and in response to the increasing number of residential
burglaries, staff is requesting authorization from the Council to purchase Automated
License Plate Recognition (ALPR) cameras for locations at Palos Verdes Drive South
(PVDS)/25th Street and near Palos Verdes Drive West (PVDW)/Marguerite Drive. The
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PVDS location has been prepared and has an existing camera, but staff is requesting
authorization to proceed with preparing the site at PVDW and Marguerite Drive with the
necessary infrastructure. Staff is also requesting direction to continue working with the
neighboring Peninsula cities on a joint regional project to identify strategic locations to
install additional ALPR cameras near the perimeter of the peninsula in order to capture
the maximum number of vehicles entering the area.
BACKGROUND
The cities of Rancho Palos Verdes (RPV), Rolling Hills Estates (RHE), and Palos Verdes
Estates (PVE) have seen a tremendous spike in Part I crimes (see Exhibit 1). In RPV, the
most alarming has been the residential burglaries as can be seen on the attached GIS
maps (Exhibit 2). In response, the Council added two more patrol cars designated to
patrol RPV and is actively seeking new ways to reduce crime in the City.
The topic of using Automated License Plate Recognition (ALPR) has been discussed by
the Peninsula Regional Law Enforcement Committee, which is made up of the Peninsula
cities that contract with the Sheriff's Department: RPV, RHE, and Rolling Hills (RH). ALPR
is a technology that allows a camera to scan a large number of license plates quickly in
an objective manner and compares the data to a number of police databases. Law
enforcement is notified if there is a match to one of their databases. These cameras can
be fixed (mounted on the roadside) or mobile (mounted on patrol cars).
The Regional Law Committee agreed to jointly purchase one ALPR-equipped patrol
vehicle. RPV also individually contracted for one patrol vehicle to be equipped with an
ALPR camera. The Regional Law Committee is looking at the possibility of fixed video
cameras at high -traffic intersections and asked the Sheriff to return with some analysis
for their February 2016 meeting. They had identified 4 locations to be preliminarily
reviewed:
• Hawthorne Boulevard, north of Palos Verdes Drive North in RHE
• Crenshaw Boulevard north of Palos Verdes Drive North in RHE
• Palos Verdes Drive North east of Palos Verdes Drive East in RHE
• Palos Verdes Drive South at 25th Street transition in RPV
An ALPR camera at the Palos Verdes Drive South at 25th Street location was
implemented as part of a pilot program. The pilot program consisted of the Sheriff loaning
an existing camera for 3-6 months at this location. There were originally two cameras
loaned to the City, one facing toward San Pedro to see outgoing vehicles, and one facing
RPV, to see vehicles coming into the City; however, only the camera facing RPV is
working as the outward facing camera was not functioning. The Sheriff had requested
parts for the second camera to be fixed; however, it is a few years old and out of warranty.
In addition, the Sheriff is currently in negotiations with a new vendor.
DISCUSSION
Originally, staff was planning on bringing this item forward as part of a Draft Public Safety
Strategic Plan in January, but due to the urgency of the issue of residential burglaries and
home invasions, we are recommending moving forward with the purchase and installation
of some of the ALPRs ahead of the other items in the plan. This is also sooner than what
was anticipated at the Regional Law Committee.
As mentioned above, many of the other cities are experiencing the same concern with
the crime spike and our staff and the Sheriff's Department are partnering with the other
three Peninsula cities to create a more effective network of ALPR cameras that would
target the Peninsula's perimeter, thereby increasing the odds of making the entire area
safer. PVE and RHE are especially interested, which is helpful to RPV as the main
gateways to the Peninsula fall within those cities. The ALPR cameras have the potential
to prevent crimes by notifying patrol vehicles when there is a "hit", such as stolen vehicles,
vehicles with warrants over $26,000, and lost or stolen plates, which will result in more
efficient deployment by both PVE Police Department and the Sheriff's Department. They
have also been proven to assist in solving crimes by being able to use them to search for
the license numbers of suspicious vehicles (based on descriptions) in certain
intersections at specified time frames.
Below are some figures obtained from the Sheriff's Department regarding the fixed and
mobile ALPR systems. The camera covering west -bound traffic at PVDS/25th Street was
installed on September 8, 2015, but the power was not on until mid -month. The stats for
this camera were pulled as of November 3, 2015, so less than two months of data and
149,276 scans have produced the following data:
September
28,616 (partial month as power was switched on mid -month)
October
111,476
November
9,184
Total Scans
149,276
Total Hits per Hotlist from PVDS/25th
STOLEN VEHICLE
3
LACO WARRANT
(LA County Warrant vehicles over $26K)
13
LOST OR STOLEN PLATE
(Reported vehicles with Lost or Stolen Plates)
6
CSAR (INFORMATION ONLY)
(Calif Sex and Arson Registrants)
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TEST PLATE
1
This technology is by no means the cure-all for crime, but for some background on the
effectiveness of license plate recognition systems, the following are some findings
discussed in "A Report on the Utility of the Automated Licence Plate Recognition System
in British Columbia" written by professors at the School of Criminology and Criminal
Justice at University College of the Fraser Valley. In different studies done by the PA
Consulting Group in 2002 to 2003 and between June 2003 and June 20041, the wide use
of fixed and mobile ALPR devices in the United Kingdom resulted in more arrests and
' PA Consulting Group. (2004). Driving Crime Down — Denying Criminals the Use of the Road.
Great Britain, Home Office. Accessed July 21st, 2007 from http://police.homeoffice.gov.uk/news-and-
publications/publication/operational-policing/Driving_Crime_Down-_Denyinl.pdf?view=Binary
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better efficiency in the deployment of officers. In a four-month study conducted by the
State of Ohio in 2004, they found that the State Highway Patrol apprehended 23 criminal
suspects and recovered 24 stolen vehicles, results that were 50% higher than the same
time period one year previous (McClellan, 2004)2.
Staff is requesting authorization and funding to:
• Purchase 2 ALPR Cameras ($15,000 each, $30,000 total) for PVDS/25th Street
transition to be installed as soon as received. ETA: 4-6 weeks for delivery,
installation and configuration
• Purchase 4 ALPR Cameras ($15,000 each, $60,000 total) and install Infrastructure
($50,000-$75,000 estimated) for PVDW near Marguerite (close to border of PVE)
to be installed as soon as received. ETA: 6-8 weeks for infrastructure, 4-6 weeks
for delivery, installation and configuration
• Provide for ongoing costs related to cellular service and electricity ($2,000 per
location/per year, $4,000 total)
The Sheriff's Department is currently in negotiations with a new ALPR vendor, Vigilant
Solutions. The negotiations are a multi -item discussion of many variables including, but
not limited to: pricing, management, extended warranties, data access and management,
hosted data solutions, and other security and legal requirements. Much of the timing will
depend on these discussions and the Sheriff's schedule for configuration.
Each fixed ALPR camera is estimated to cost $15,000 per camera per lane (the camera
can only monitor one lane at a time). The contractor (likely Vigilant Solutions), working
together with the Sheriff's Department, would be responsible for installation and
configuring the cameras to work with the Sheriff's ALPR system, and would assist with
future warranty and repair. We are estimating $50,000 for the infrastructure at the site,
but much of it will depend on whether or not there is a pole in place, access to electricity,
and cell connectivity (which would require $1,500-$3,000 for the network equipment. In
the absence of cell connectivity, fiber would be needed and is estimated to cost up to
$10,000.
Staff is also requesting direction to move forward in coordinating with RHE, PVE, and RH
on identifying additional ALPR locations. RPV would take the lead with the working group,
made up of the Sheriff, PVE Police Department, and staff from all four cities, to identify
the best locations not only in terms of chokepoints, but also in regards to existing poles,
power, and cellular connectivity for better cost -efficiency. At this point, it is estimated that
there would be cameras located near the following additional locations:
• 4 Cameras (2 northbound and 2 southbound) for Hawthorne Boulevard, north of
Palos Verdes Drive North in RHE
• 4 Cameras (2 northbound and 2 southbound) for Crenshaw Boulevard north of
Palos Verdes Drive North in RHE
• 4 Cameras (2 northbound and 2 southbound) for Palos Verdes Drive North east of
Palos Verdes Drive East in RHE
2McClellan, P. (2004). Automatic Plate Recognition Evaluation Ends with Positive Results. Accessed
July 22, 2007 from http://www.statepatrol.ohio.gov/colcolumn/2004/AutoScanner-2.htm.
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• Sites in PVE to be determined, but it is anticipated that there will be at least two
(2) locations (one at the Palos Verdes Drive North entrance coming into PVE from
Torrance and at Via Valmonte coming in from Hawthorne Blvd.)
A meeting is scheduled for December 16, 2015 with the Sheriff, PVE Staff and PD, and
staff from RPV, RHE, and RH to identify in more detail sites that would be good locations
for fixed ALPR cameras, and to determine if they have existing infrastructure such as
poles of sufficient height, power, and in an area with cell service in order to reduce costs.
These sites would then be evaluated by Sergeant Gaw and his team from the Sheriff's
Department to determine their feasibility.
It is expected that the cities would share in the cost of the future sites in RHE and PVE,
and we have received positive indications from staff in our three neighboring cities.
However, final recommendations would have to be presented to their respective City
Councils for approval. Currently, the formula that RPV, RHE, and RH were anticipating
when discussed at the Peninsula Regional Law Enforcement Committee was
68%/28%/4%, respectively. Now that PVE is interested in joining the group for sharing in
the cost of installing the ALPR's, the percentages will likely be lower for the current
Regional Law Committee cities. All four cities benefit by getting ALPR coverage at the
key roadways and intersections entering and leaving the peninsula.
CONCLUSION
It is the belief of the Sheriff's Department, PVE PD, and the staff of the various cities
that we will be more effective in crime prevention and apprehension if we join our
resources together and look to protecting the Peninsula as a whole. Authorizing staff to
proceed first with installing our own ALPR cameras at PVDS/25th Street transition and
PVDW/Marguerite Drive would help to address the rising burglary rate and heightened
public safety concerns in the short-term. In the slightly longer-term, it would be ideal to
continue working with the other Peninsula cities to identify strategic locations for more
ALPRs to create something of a "guard gate" for the Peninsula.
ALTERNATIVES
The Council could choose not to fund one or more of the cameras requested at PVDS/251h
Street and PVDW/Marguerite Drive. The Council could also direct staff to discontinue
work with the other cities on the Peninsula and pursue a different direction in our crime
prevention efforts.
Attachments
1) Rancho Palos Verdes Part I and Part II Crimes for 2014 and 2015 (page 6)
2) Maps of Residential Burglaries in RPV (page 10)
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RANCHO PALOS VERDES
PART I - 2014
1 St Qtr 2nd Qtr 3rd Qtr 4th Qtr
I!�
Homicide
Rape
Robbery
0
1
1
1
1
Aggravated Assault
2
3
2
4
Burglary, Residence
20
40
39
i
45
Burglary, Other Structure
4
7
9
14
Vehicle Burglary
16
21
24
20
Theft from Vehicle
15
18
18
28
Other Larceny / Theft
24
19
27
30
Grand Theft Auto
3
9
8
11.
Arson
1
1
0
Total
87
120
130 154
I!�
Forgery
Fraud/ID Theft
Sex Offense, Felony
ex Offense, Misdemeanor
on -Aggravated Assault
eapon Laws
liffenses Against Family
quor Laws
runk-Alcohol/Drugs
isorderiv Conduct
.ambling
trunk Driving-Vehicle/Boat
andalism (Non -graffiti)__ v
andalism (Graffiti)_
.eceiving Stolen Property 2
ederal Offenses w/o money
ederal Offenses w/ money
elonies, Misc
lisdemeanors, Misc
TOTAL CRIME
TOTAL ARRESTS
2
0
0
1
8
8
4 .. s
0
3
2
0 `'
0
82
3
3
0
0
0
0
1
6
17
9
1 1
2
0
2
3
5
5
2
3
1
105
105
13 12
50 79
63 91
3 2
1 2
5
0
2
0
_ 2 .:
0
0
0
7
23
0 -
2
1
1
88
6
73
79
Burglaries
10
7
3
GTA's
0
2
0
Narco
11
17
8
Y
0
2
7
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RANCHO PALOS VERDES
PART I-2015
1 St Qtr 2nd Qtr 3rd Qtr 4th Qtr
Homicide
0
0
0
Rape
1
3
1
2
0
1
Robbery
Aggravated Assault
5
6
8
Burglary, Residence
32
35
52
Burglary, Other Structure
4
5
6
Vehicle Burglary
23
28
25
Theft from Vehicle
31
15
13
Other Larceny / Theft
Grand Theft Auto
26
31
27
12
6
8
Arson0
0
Total
138
129 140
PART II CRIME ACTIVITY COMPAF
2®15
_
1sT QTR
2"D QTR
3RD Q.
Forgery
7
3
8
Fraud/ID Theft
37
44
34
Sex Offense, Felony
1
1
1
Sex Offense, Misdemeanor
0
1
1
Non -Aggravated Assault
13
8
10
Weapon Laws
2
0
1
ffenses Against Family
7
2
5
i uor Laws � , r'�
,�� .:.
rR
Drunk-Alcohol/Drugs
11
1
2
Disorderly Conduct . `� �Q":
r'a 6 4w e: a }rA' M
34 w ya a* : h��,
3
Vagrancy
0
0
0
Gambling
b 0s}
r 0 'a '
�: 0
Drunk Driving-Vehicle/Boat
7
4
3
Vandalism (Non -graffiti)
26
16
17
Vandalism (Graffiti)
1
5
4
Receiving Stolen Property
0
0
0
Federal Offenses w/o money
0
0
1
Federal Offenses w/ money
2
4
1
relonies, Misc
2
1
2
Misc
2
2
1
Misdemeanors,
TOTAL CRIME
124
95
94
ARRESTS
Part I
15
7
12
Part II
87
69
73
TOTAL ARRESTS
102
76
85
Burglaries
3
2
6
GTA's
2
0
0
Narco
9
6
PALOS VERDES ESTATES
Legend
o Residential Burglary
Street Centerlines
City of RPV
Adjacent Cities
2015 CRIMES: RESIDENTIAL BURGLARIES
0
•
Total Residential Burglaries: 158
some occurrences are not geolocated on the map
ROLLING HILLS
KUL.LiN6 HILLS ESTATES
PV Reservoir
LOS ANGELES
F�r
N
10
Iles
Legend
0 Residential Burglary
Street Centerlines
Q City of RPV
Adjacent Cities
2014 CRIMES: RESIDENTIAL BURGLARIES
Total Residential Burglaries: 144
. some occurrences are not geolocated on the map
PV Reservoir
LOS ANGELES
DC
J N
1 11
�— _ 1 Miles
Legend
0 Residential Burglary
Street Centerlines
City of RPV
Adjacent Cities
2013 CRIMES: RESIDENTIAL BURGLARIES
A
Total Residential Burglaries: 139
some occurrences are not geolocated on the map
FoRRANCE
PV Reservoir
I_oS ANGELES
DC
J N
12
Miles
Legend
Q Residential Burglary
Street Centerlines
City of RPV
Adjacent Cities
2012 CRIMES: RESIDENTIAL BURGLARIES
•
Total Residential Burglaries: 118
* some occurrences are not geolocated on the map
Al
PV Reservoir
LOS ANGELES
DC
-J N
13
Miles
PALOS VERT
Legend
0 Residential Burglary
----- Street Centerlines
® City of RPV
Adjacent Cities
2011 CRIMES: RESIDENTIAL BURGLARIES
Total Residential Burglaries: 119
* some occurrences are not geolocated on the map
TORRANGE
PV Reservoir
LOS ANGELES
D I
J N
14
Wiles
PALOS VERDES ESTATES
Legend
0 Residential Burglary
Street Centerlines
Q City of RPV
Adjacent Cities
2010 CRIMES: RESIDENTIAL BURGLARIES
IN
Total Residential Burglaries: 118
* some occurrences are not geolocated on the map
TORRANC;E
PV Reservoir
LOS ANGELES
Dc
_I N
15
- iles
RANCHO PALOS VERDES CITY COUNCIL
MEETING DATE: 04/05/2016
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to continue implementation of the Public Safety
Strategic Plan.
RECOMMENDED COUNCIL ACTION:
(1) Direct Staff to continue implementation of the Public Safety Action Plan, including
authorization to fund the new vacation loaner camera program and authorization
to prepare a Request for Proposals (RFP) for the video camera incentive
program;
(2) Direct Staff to return with an agreement, in a form approved by the City Attorney,
for the purchase and installation of Automated License Plate Recognition (ALPR)
cameras with Vigilant Solutions on behalf of the four Peninsula cities, and
authorize the one-time and ongoing costs for the locations selected; and,
(3) Direct Staff to return with a Memorandum of Understanding (MOU) between the
four Peninsula cities for the regional ALPR project.
FISCAL IMPACT: At the December 15, 2015 meeting, the Council had approved
$169,000 for ALPR cameras for two locations. If the Council chooses to expand the
project, additional funding for more cameras and infrastructure at additional locations
has increased the one-time cost of the project to $432,275.86 (Equipment and
Installation of $387,893.86 + $44,382). This, coupled with the $2,500 recommended for
vacation loaner cameras, will require an additional appropriation of $276,000.
Amount Budgeted: $243,900
Additional Appropriation: $276,000
Account Number(s): 101-1024-421-61-00
ORIGINATED BY: Gabriella Yap, Deputy City Manager-",,,-
Captain
anager-"TCaptain Dan Beringer, Los Angeles County Sheriff's Department
REVIEWED BY: Gabriella Yap, Deputy City Manager J.,
APPROVED BY: Doug Willmore, City Manager'.,' , '
ATTACHED SUPPORTING DOCUMENTS:
A. ALPR Cost Breakdown with both Delasonde and Miraleste Locations
(page A-1)
B. Alternate ALPR Cost Breakdown with Delasonde Location (page B-1)
C. Alternate ALPR Cost Breakdown with Miraleste Location (page C-1)
D. Vigilant Cost Proposal broken down by location(page D-1)
EXECUTIVE SUMMARY
Staff and the Sheriff's Department are providing an update to the Public Safety Strategic
Plan that was approved in January 2016. In addition, following the direction of the
Peninsula Regional Law Committee at a special meeting on March 23, 2016, Staff is
bringing forth the proposal for the Automated License Plate Recognition (ALPR)
regional project that we have been working on with the other three Peninsula cities. A
recommended funding formula has been approved by Regional Law, and each city will
bring the proposal to their respective Councils for approval. Lastly, we have included
additional proposed measures that we believe will benefit the residents of Rancho Palos
Verdes (RPV), including a vacation loaner camera program; a video camera incentive
program for homeowners' associations interested in installing video cameras at the
entrances and exits to their neighborhoods; and increased recruitment of Volunteers on
Patrol (VOP).
DISCUSSION
The following discussion provides updates on the draft Public Safety Strategic Plan,
with more detail about the regional ALPR project.
ALPR Regional Project
Locations
In December 2015, the Council had originally approved funding for six (6) cameras at
the Palos Verdes Drive South/25th Street transition and on Palos Verdes Drive West
near Marguerite Drive in RPV. The intent was to implement these cameras as soon as
possible, but had to be delayed due to some major factors. First, the Coastal
Commission determined that the PVDW/Marguerite cameras required a Coastal
Development Permit (CDP), which was approved March 16, 2016.' Second, in order for
these cameras to be included in the regional project and funded by all the cities, they
could not move ahead of the other locations. Lastly, the vendor also informed us that
there was a significant price reduction for volume purchases of forty or more cameras.
Given that we needed to delay the project for a short amount of time for the CDP, it
made sense to hold off on the six (6) cameras just a few more weeks and include them
in the volume purchase at lower pricing.
On March 23, 2016, the Regional Law Committee met and discussed the camera
locations and costs for each City. The City of Palos Verdes Estates was also present
and supported the plan. Ultimately, the Committee approved plans for 45 cameras
throughout the Peninsula at the following locations (Attachment B):
' The 15 -day appeal period for the City's approval of the cameras ended on March 31, 2016.
This will be followed by a 10 -business -day appeal period for the California Coastal Commission, after
which (assuming no appeal is filed) the City's approval will be final.
• 2 Cameras for PVDS/25t" Street transition in RPV to replace pilot cameras
• 4 Cameras for PVDW near Marguerite Dr. in RPV
• 2 Cameras for Delasonde Dr. near Western Ave. in RPV
• 9 Cameras for Crenshaw Blvd. and PVDN in RHE
• 11 Cameras for Hawthorne Blvd. and PVDN in RHE
• 8 Cameras for PVDN and PVDE in RHE
• 1 Camera for Rolling Hills Rd. northbound at PVDN in RHE
• 3 Cameras in Rolling Hills, inbound at each of the city's entrances
• 3 Cameras at PVDW/Palos Verdes Blvd. entrance coming into PVE from
Torrance
• 2 Cameras at Via Valmonte, coming into PVE from Hawthorne Blvd.
Subsequent to the March 23, 2016 Regional Law meeting, staff also received
suggestions, as alternatives, that the following cameras be swapped out for
the Delasonde Dr. location for the same price (Attachment C) or added to the
entire package as an additional location:
• 2 Cameras on Miraleste Dr. north- and southbound at Via Colinita in RPV
Funding
Staff worked with the vendor to develop a more accurate cost proposal, and the City
Managers from the four cities met to discuss a proposed funding formula. We had
originally estimated that camera equipment and installation would cost an average of
$15,000 each, with the price varying somewhat by location. Vigilant has reviewed the
sites and identified where they could provide cost savings by reducing the number of
communication boxes. As described in Attachment A, which includes both the
Delasonde and Miraleste locations, this brought the cost of the equipment to
$689,489.76. Vigilant also agreed to provide a bulk purchase discount of $43,000 if the
cities could execute a contract by June 24, 2016, which would further reduce the
equipment cost to $646,489.76. Attachments B and C provides cost outs for alternatives
with the Delasonde or Miraleste locations, respectively.
In Attachments A, B and C, there are three tables. Table 1 details the locations and the
components that make up the one-time and annual costs associated with each site.
There are columns for One -Time Costs like Equipment Costs and Infrastructure Costs
(such as utility boxes and poles that Vigilant could provide), and together these make up
the Total One -Time costs. Each city will be responsible for their own infrastructure
costs, but these were included to allow the cities to see what the total one-time costs
would be for each location and to tie-in the figures to Vigilant's proposal (Attachment D).
RPV's total one-time cost for the shared camera equipment and installation will be
$387,893.86 if the Council chooses to move forward with the Delasonde and Miraleste
locations. As mentioned above, each City is responsible for their own infrastructure
costs, and these are anticipated to be $44,382 for Vigilant to install the utility boxes and
poles needed at three locations. The estimated ongoing shared cellular connectivity
cost is $9,936. The Council had previously approved $90,000 for cameras, $75,000 for
infrastructure, and $4,000 for ongoing costs, meaning an additional $273,000
appropriation would be required.
In Table 1, there are also Ongoing Costs, including Cell Costs and Replacement Fund
amounts. Each communication box requires its own cellular connection, so the Cell
Costs column was estimated at $720/year (or $60/month), and multiplied by the number
of cameras at each site. A column for a 5 -year Replacement Fund was included as a
recommended amount to budget for in the event that the cameras need to be replaced
when the warranties expire in five years. This Replacement Fund number was derived
by adding 3% to the Equipment Cost figures and dividing over five (5) years. The Year
1-5 Ongoing shows what the annual cost would be by adding the annual Cell Costs and
the Replacement Fund costs each year. No maintenance was included as the Sheriff's
was able to negotiate a five-year warranty, which far exceeds the two-year warranty
normally included. Typically, cameras last longer than five years, but are on a five-year
replacement cycle due to newer technology coming out and the inability for the vendor
to guarantee availability of parts beyond five years. However, if parts are available and
the cameras are still in working order, beginning in Year 6, we expect that we would
recommend that the Cities pay for the Extended Warranty ($500/camera) and access to
Vigilant's proprietary LEARN Server ($250/camera) as this cost would be less than the
recommended Replacement Fund costs.
Table 2 shows demographic information for each city from the Department of Finance,
specifically population, dwelling units, and area in square miles. The percentage
breakdown for each category is also listed. This information was used by the City
Managers of the four cities to determine an equitable cost-sharing formula. As you can
see from Table 2, the Population and Dwelling Unit percentages mirror each other very
closely. After discussion between the City Managers, it appeared that the sharing of
equipment costs and the annual cell costs based on the average of Dwelling Units and
Area seemed to be fairly equitable. The Regional Law Committee agreed that this
funding formula was acceptable.
Table 3 shows the breakdown of the costs from Table 1 by City based on the formula
approved by the Regional Law Committee. In Table 3, you can see the percentage
average between a City's Dwelling Units and Area was applied to the Equipment Cost,
Cell Cost, Replacement Fund, and Potential Year 6+ Costs figures from Table 1. These
columns were highlighted in yellow as they illustrate the shared costs between the
Cities. The gray columns are the totals that were meant to assist the Cities with what
they should be budgeting for one-time and ongoing costs.
We propose that RPV be the lead agency and bill back the other cities one time for their
share of the camera costs, and annually for their share of the cell costs. The
replacement funds would be held by each individual city as their respective Councils
determined. We would also propose that as part of the Memorandum of Understanding
(MOU), if a City chose to exit the agreement prior to the initial five years, they would be
responsible for the cost of relocating the camera to another city. After the initial five-year
term, each City would have the option of continuing or not. But, those are details to be
worked out in an MOU and brought back to each respective City Council for approval.
Timing
In order to secure the discount, the contract would need to be executed by all Cities by
early June 2016. The proposed calendar would be:
Late-March/April: RPV Staff and City Attorney work with Vigilant on Agreement
details and prepare an MOU
May: Cities review Agreement and MOU and submit changes to RPV
City Attorney by mid-May; RPV City Attorney fine-tune Agreement
with Vigilant
June: Contract brought to City Councils for approval
Upon execution of the agreement, each City would coordinate with Vigilant and their
Public Works Staff to prepare their sites for installation of the cameras.
ALPR Trailer
Funding for an ALPR mobile trailer was approved at the January 19, 2016, meeting to
help meet the public safety needs of the eastern portion of the City off Western Avenue.
The Sheriff's Department suggested that mobile ALPR trailers, which can also function
as speed and message boards, would be a good option and could be moved to various
areas throughout the City as needed. We have a quote from the vendor for a trailer
equipped with cameras that can swivel. As soon as the agreement is completed with
Vigilant, the City can purchase this equipment.
Pilot Crime Analysis
Graduate students from USC's School of Public Policy have begun analyzing burglary
data from the Sheriff's Department as part of their capstone project. They are viewing
the data and analyzing it with the following:
Temporal Factors — such as day and night, day of the week, and seasonality
Spatial Factors — such as surveillance, access control, and target hardening
Social Factors — such as economic condition, retirement, and neighborhoods
Geographic Information Systems (GIS)
The City's GIS Staff has produced a crime mapping function for residents to view major
crimes and has made it available on the City's website. This information is uploaded
daily and contains information from 2005 to present. In addition, our GIS Staff has
worked with the USC graduate students to help them use GIS mapping in their analysis.
Predictive Policing
The Sheriff's Department is in negotiations with a predictive policing software company
to embark on a pilot project. If successful, the intent is to provide a predictive policing
platform on a Department -wide basis. Due to this information, it is recommended the
City wait to see what software the Sheriff's Department will be utilizing. Additionally,
Captain Beringer was the project manager charged with implementing a new predictive
policing software procured by another contract city. From that experience, he found a
number of ways the information could be improved, such as requiring deputies to enter
the address of the crime and time of occurrence when requesting a file number, to
ensure real time accuracy, rather than waiting until a crime report was written,
approved, and entered by secretarial staff. There are plans to make this change on a
Department -wide basis to increase accuracy of crime mapping platforms.
Surveillance and Apprehension Team (SAT) Detective
A SAT Detective, was approved by RPV, Rolling Hills and Rolling Hills Estates (RHE) to
continue engaging in many strategic operations, such as tracking and surveillance, to
solve serious crimes and reduce recidivism. This position will be ready to handle the
additional information anticipated from the ALPRs to be installed throughout the
Peninsula will produce more information that could help the Sheriff's Department solve
some crimes and increase arrest rates. The Sheriff's Department held off making a
selection for the Detective position to allow Captain Beringer, the new Captain at Lomita
Station, to make the final selection, which was completed March 25, 2016. The SAT
Detective will be in place at the beginning of April.
Home Safety Audits
The Sheriff's Department's CORE Team has made themselves available to residents
who want home safety audits to assess how they could better fortify their homes. They
have completed a few audits thus far and will be taking a "customer care" approach
where they will educate residents if they see crime risk factors that can be prevented.
Neighborhood Watch and the Council of Homeowners Associations (CHOA) have also
been notified of this service. We plan to continue to aggressively promote this service to
residents. The more audits we can complete, the safer our community and residents
become.
Sheriff Substation at Civic Center
Members from the Sheriff's Department's Facilities Planning Bureau met with City staff
on site on March 29, 2016, to start the process of determining the programming, space,
and financial needs of a Sheriff's substation on the Civic Center site. We will be working
together over the next several months to look at various options and costing and bring
those to the Council for consideration.
•
Public Information
Articles have been included in the City's Quarterly Newsletter and posted on the City's
website and social media outlets (Facebook, Nextdoor) to make residents aware of
crime and residential burglaries, as well as the Council adoption of this strategic plan.
Additionally, Staff has provided support to Neighborhood Watch by disseminating
information to assist in recruitment and outreach, outfitting VOPs with uniforms, and
other administrative support as needed.
RPVty/PVPty Cable Series
Staff has already filmed a Public Service Announcement (PSA) on the "See Something,
Say Something" campaign and a "Neighborhood Watch" piece. These have been made
available on the Peninsula's local cable channels, posted on RPVtv's YouTube channel
and the City's social media channels, and forwarded to groups like Neighborhood
Watch, Council of Homeowners Association (CHOA), and Peninsula Seniors. RPVty is
continuing to create more content related to public safety including:
• A home security audit by a Sheriff's Deputy
• An advertisement for Volunteers on Patrol
• A "Hold the Post" PSA working with the high schools to inform people to wait to
post vacation photos until you are home
• A "Put this in your phone!" PSA again working with the high schools to remind
people to put the Lomita Sheriff's Department Number in their phone
Translation and Distribution of Key Outreach Materials
The Sheriff's Department has identified translators in their department who have begun
working on the translation of the "See Something, Say Something" handout into Korean,
Japanese, and Chinese. The Chinese translation was just completed. Once translated,
these will distributed to local religious and community groups that have members who
speak these languages.
Bi -Annual Public Safety Meetings with the Sheriff
The Sheriff's Department will be holding a Public Safety town hall meetings on
Thursday, June 2, 2016, and Thursday, November 3, 2016, for RPV residents that
would include speakers from the Sheriff's Department to discuss crime rates,
intervention tactics, and steps for crime prevention. These meetings will be filmed so
that they could be replayed on various media, including the City's two cable channels,
and be posted online.
ADDITIONAL PROPOSED MEASURES
Grant Matching
Some HOAs have expressed interest in installing video cameras at the entrances to
their neighborhoods. If the Council was interested in pursuing this idea, Staff could work
on developing a program to assist HOAs with the cost and/or logistics.
Originally, Staff was looking at a program to help HOAs by funding camera purchases.
However, there is difficulty in trying to help HOAs determine what type/quality of
cameras to purchase and how much to fund. In speaking with the Sheriff's Department,
they suggested going to Request for Proposal (RFP) with a large alarm company to
provide server space, rather than funding individual cameras. The City could buy the
licenses and contract with the vendor for server space to store the data. This would
supplement the cost of the server and enable the information to not have to be stored
locally by a resident. As part of the agreement, the company could also do site
assessments to let the HOAs know what cameras would work for each site, based on
lighting and other factors and possibly do the installation. The information could then be
easily accessed by the Sheriff's Department. In other words, the possible grants given
to HOAs or the possible cost sharing with HOAs for cameras would only be for a
specific type of camera with one vendor that would be storing data on a specific server.
If an HOA wanted to do something different, then they could pay for themselves and not
participate in a proposed grant program from the City.
Loaner Cameras ($2,500)
Currently, residents can fill out a form when they will be on vacation and the Sheriff's
Department will do random checks while they are away. However, the Sheriff's
Department also suggested using portable motion -triggered cameras for residents to set
up when they are on vacation and no one should be in their home. The cameras can be
set up to send alerts directly to the Sheriff's station with a brief clip when the motion is
triggered, and, if the footage appeared to be a burglary in progress, the station could
quickly deploy deputies. It is important to note that these cameras are not monitored
and will only send an alert if motion triggers it. Staff is seeking authorization to work with
the Sheriff's Department to purchase five (5) cameras at an estimated cost of
$500/each camera and work with the Sheriff's Department to set this up as a pilot
program. If it proves to be popular, Staff would return for authorization for more
cameras. The program would include certain caveats such as no house sitters or pets
who could potentially trigger the sensor, and that the camera would have to be returned
within a specific number of days upon the residents' return. Since this equipment would
belong to RPV and we would like to ensure it is used specifically for our residents, it is
suggested that the cameras be available for check out from City Hall during office
hours.
Graffiti Data
Graffiti remains an important issue in the community and the Sheriff's Department
currently uses a database management software called Tracking and Automated Graffiti
Reporting System (TAGRS) which helps law enforcement agencies to identify the
offenders and reduce graffiti. This data management solution is designed specifically for
law enforcement agencies and city municipalities. The Sheriff's Department is in the
process of checking to see if we can add the graffiti data that is collected by Graffiti
Protective Coatings into TAGRS.
Targeted Volunteers on Patrol (VOP) Recruitment
At the January 19, 2016, meeting, the Council asked that Staff and the Sheriff's
Department pursue more aggressive recruitment of VOPs. The Sheriff's Department
has found that while they have a lot of people who want to volunteer, many are not
physically able or willing to perform patrol duties and prefer to work on tasks at the
station. As part of our efforts to recruit more VOPs, the Sheriff's Department is
encouraging members of the Posse mounted unit who can no longer ride horses to
become volunteers who patrol in cars. In addition, as stated above, Staff continues to
post the need for VOPs on social media and is working on an RPVty to do a VOP
advertisement that specifically recruits for more physically -active VOPs.
CONCLUSION
It is recommended that the Council:
1) Direct Staff to continue implementation of the Public Safety Action Plan, including
authorization to fund the new vacation loaner camera program and authorization
to write a Request for Proposal (RFP) for the video camera incentive program;
2) Direct Staff to return with an agreement, in a form approved by the City Attorney,
for Automated License Plate Recognition (ALPR) cameras with Vigilant Solutions
on behalf of the four Peninsula Cities, and authorize the one-time and ongoing
costs for the locations selected; and,
3) Direct Staff to return with a Memorandum of Understanding (MOU) between the
four Peninsula Cities for the regional ALPR project.
ALTERNATIVES
The Council has the option of authorizing and funding all, some, or none of the items
listed above. The Council also has the option to direct Staff to discontinue working on
elements of the Public Safety Strategic Plan or adding on new elements.
AWO
TABLE 1
TABLE 2
Population
Pop %
Dwelling Units
DU %
One -Time Costs
Area %
PVE
Ongoing Costs: Years 1-5
20.7%
Ongoing Costs: Year 6 and Beyond with Warranty
20.9%
4.77
19.2%
RPV
# Comm
Equipment
Infrastructure
64.0%
Total
Cell Cost
Replacement Fund
Year 1-5
Extended Warranty
LEARN Server
Potential
City
Camera Location
# Cameras
Boxes
Cost
Cost
12.2%
One -Time
Annually
(5 -year ) Annually
Ongoing
Annually
Annually
Year 6+ Costs
24.84
100.0%
A
$ -
B
C
$ 18,464.54
D
E=C+D
F=(C*$720)
G=(C*1.03)/5 years
H=(F+G)
1=(A*$500)
1=(A*$250)
K=(F+I+J)
RPV
PVDW/Marguerite
1 $ 158,594.89
4
1
$ 54,328.96
$
7,500.00
$ 61,828.96
$ 720.00
$ 11,191.77
$ 11,911.77
$ 2,000.00
$ 1,000.00
$ 3,720.00
RPV
PVDS/25th St
2
1
$ 29,200.98
$
-
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RPV
Delasonde/Western
2
1
$ 29,200.98
$
18,441.00
$ 47,641.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RPV
Miraleste NB & SB/Via Colinita
2
1
$ 29,200.98
$
18,441.00
$ 47,641.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDN/Crenshaw SB
2
1
$ 31,300.98
$
-
$ 31,300.98
$ 720.00
$ 6,448.00
$ 7,168.00
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDN/Crenshaw NB
3
1
$ 40,559.98
$
$ 40,559.98
$ 720.00
$ 8,355.36
$ 9,075.36
$ 1,500.00
$ 750.00
$ 2,970.00
RHE
PVDN/Crenshaw WB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDN/Crenshaw EB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDE/PVDN SB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDE/PVDN NB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDE/PVDN WB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDE/PVDN EB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDN/Hawthorne SB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$ 2,220.00
RHE
PVDN/Hawthorne NB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$ 2,970.00
RHE
PVDN/Hawthorne WB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$ 2,970.00
RHE
PVDN/Hawthorne EB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$ 2,970.00
RHE
Rolling Hills Road at PVDN NB
1
1
$ 18,126.50
$
$ 18,126.50
$ 720.00
$ 3,734.06
$ 4,454.06
$ 500.00
$ 250.00
$ 1,470.00
PVE
PV Blvd (both directions)
3
2
$ 48,520.97
$
16,500.00
$ 65,020.97
$ 1,440.00
$ 9,995.32
$ 11,435.32
$ 1,500.00
$ 750.00
$ 3,690.00
PVE
Via Valmonte (both directions)
2
1
$ 30,171.48
$
8,250.00
$ 38,421.48
$ 720.00
$ 6,215.32
$ 6,935.32
$ 1,000.00
$ 500.00
$ 2,220.00
RH
RH Entrances on guard shacks
3
3
$ 51,630.18
$
-
$ 51,630.18
$ 2,160.00
$ 10,635.82
$ 12,795.82
$ 1,500.00
$ 750.00
$ 4,410.00
SUBTOTAL
47
23
$ 689,489.76
$
69,132.00
$ 758,621.76
$ 16,560.00
$ 142,034.89
$ 158,594.89
$ 23,500.00
$ 11,750.00
$ 51,810.00
Discount if contract executed by 6/24/16
$ (43,000.00)
$ (43,000.00)
TOTAL
$ 646,489.76
$
69,132.00
$ 715,621.76
$ 16,560.00
$ 142,034.89
$ 158,594.89
$ 23,500.00
$ 11,750.00
$ 51,810.00
TABLE 2
TABLE 3
Population
Pop %
Dwelling Units
DU %
Area (sq. mi.)
Area %
PVE
13,730
20.7%
5,298
20.9%
4.77
19.2%
RPV
42,564
64.1%
16,233
64.0%
13.48
54.3%
RH
1,904
2.9%
719
2.8%
2.99
12.0%
RHE
8,223
12.4%
3,101
12.2%
3.60
14.5%
Total
66,421
100.0%
25,351
100.0%
24.84
100.0%
TABLE 3
Based on DU and
Area (rounded)
Equipment
Cost
Infrastructure
Cost
Total
One -Time
Cell Cost
Annually
Replacement Fund
(5 -year)
Year 1-5
Ongoing
If possible, Extend
Warranty in Yr. 6+
Potential
Year 6+ Costs
PVE
20%
$ 129,297.95
$ 24,750.00
$ 154,047.95
$ 3,312.00
$ 28,406.98
$ 31,718.98
If able to extend, pay for LEARN
$ 10,362.00
RPV
60%
$ 387,893.86
$ 44,382.00
$ 432,275.86
$ 9,936.00
$ 85,220.93
$ 95,156.93
server ($250/Camera) and
$ 31,086.00
RH
7%
$ 45,254.28
$ -
$ 45,254.28
$ 1,159.20
$ 9,942.44
$ 11,101.64
Warranty $500/camera for
$ 3,626.70
RHE
13%
$ 84,043.67
$ -
$ 84,043.67
$ 2,152.80
$ 18,464.54
$ 20,617.34
Year 6+ because less than
1 annual replacement costs.
$ 6,735.30
100%
$ 646,489.76
1$ 69,132.00
1 $ 715,621.76
1 $ 16,560.00
1 $ 142,034.89
1 $ 158,594.89
$ 51,810.00
TABLE 1
TABLE 2
Population
Pop %
Dwelling Units
DU %
One -Time Costs
Area %
PVE
Ongoing Costs: Years 1-5
20.7%
Ongoing Costs: Year 6 and Beyond with Warranty
20.9%
4.77
19.2%
RPV
# Comm
Equipment
Infrastructure
Total
Cell Cost
Replacement Fund
Year 1-5
Extended Warranty
LEARN Server
Potential
2.8%
City
Camera Location
# Cameras
Boxes
Cost
Cost
12.2%
One -Time
Annually
(5 -year ) Annually
Ongoing
Annually
Annually
Year 6+ Costs
24.84
100.0%
A
$ -
B
C
$ 17,682.53
D
E=C+D
F=(C*$720)
G=(C*1.03)/5 years
H=(F+G)
1=(A*$500)
J=(A*$250)
1 $ 667,979.78
K=(F+I+J)
RPV
PVDW/Marguerite
$ 49,590.00
4
1
$ 54,328.96
$
7,500.00
$ 61,828.96
$ 720.00
$ 11,191.77
$ 11,911.77
$ 2,000.00
$ 1,000.00
$
3,720.00
RPV
PVDS/25th St
2
1
$ 29,200.98
$
-
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RPV
Delasonde/Western
2
1
$ 29,200.98
$
18,441.00
$ 47,641.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw SB
2
1
$ 31,300.98
$
-
$ 31,300.98
$ 720.00
$ 6,448.00
$ 7,168.00
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw NB
3
1
$ 40,559.98
$
$ 40,559.98
$ 720.00
$ 8,355.36
$ 9,075.36
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Crenshaw WB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw EB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN SB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN NB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN WB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN EB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Hawthorne SB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Hawthorne NB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Hawthorne WB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Hawthorne EB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
Rolling Hills Road at PVDN NB
1
1
$ 18,126.50
$
$ 18,126.50
$ 720.00
$ 3,734.06
$ 4,454.06
$ 500.00
$ 250.00
$
1,470.00
PVE
PV Blvd (both directions)
3
2
$ 48,520.97
$
16,500.00
$ 65,020.97
$ 1,440.00
$ 9,995.32
$ 11,435.32
$ 1,500.00
$ 750.00
$
3,690.00
PVE
Via Valmonte (both directions)
2
1
$ 30,171.48
$
8,250.00
$ 38,421.48
$ 720.00
$ 6,215.32
$ 6,935.32
$ 1,000.00
$ 500.00
$
2,220.00
RH
RH Entrances on guard shacks
3
3
$ 51,630.18
$
-
$ 51,630.18
$ 2,160.00
$ 10,635.82
$ 12,795.82
$ 1,500.00
$ 750.00
$
4,410.00
SUBTOTAL
45
22
$ 660,288.78
$
50,691.00
$ 710,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 22,500.00
$ 11,250.00
$
49,590.00
Discount if contract executed by 6/24/16
$ (43,000.00)
$ (43,000.00)
TOTAL
$ 617,288.78
$
50,691.00
$ 667,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 22,500.00
$ 11,250.00
$
49,590.00
TABLE 2
TABLE 3
Population
Pop %
Dwelling Units
DU %
Area (sq. mi.)
Area %
PVE
13,730
20.7%
5,298
20.9%
4.77
19.2%
RPV
42,564
64.1%
16,233
64.0%
13.48
54.3%
RH
1,904
2.9%
719
2.8%
2.99
12.0%
RHE
8,223
12.4%
3,101
12.2%
3.60
14.5%
Total
1 66,421
100.0%
25,351
100.0%
24.84
100.0%
TABLE 3
B-11
Based on DU and
Area (rounded)
Equipment
Cost
Infrastructure
Cost
Total
One -Time
Cell Cost
Annually
Replacement Fund
(5 -year j
Year 1-5
Ongoing
If possible, Extend
Warranty in Yr. 6+
Potential
Year 6+ Costs
PVE
20%
$ 123,457.76
$ 24,750.00
$ 148,207.76
$ 3,168.00
$ 27,203.90
$ 30,371.90
If able to extend, pay for LEARN
$ 9,918.00
RPV
60%
$ 370,373.27
$ 25,941.00
$ 396,314.27
$ 9,504.00
$ 81,611.69
$ 91,115.69
server ($250/Camera) and
$ 29,754.00
RH
7%
$ 43,210.21
$ -
$ 43,210.21
$ 1,108.80
$ 9,521.36
$ 10,630.16
Warranty $500/camera for
$ 3,471.30
RHE
13%
$ 80,247.54
$ -
$ 80,247.54
$ 2,059.20
$ 17,682.53
$ 19,741.73
Year 6+ because less than
1 annual replacement costs.
$ 6,446.70
100%
$ 617,288.78
1 $ 50,691.00
1 $ 667,979.78
1 $ 15,840.00
1 $ 136,019.49
1 $ 151,859.49
$ 49,590.00
B-11
TABLE 1
TABLE 2
Population
Pop %
Dwelling Units
DU %
One -Time Costs
Area %
PVE
Ongoing Costs: Years 1-5
20.7%
Ongoing Costs: Year 6 and Beyond with Warranty
20.9%
4.77
19.2%
RPV
# Comm
Equipment
Infrastructure
Total
Cell Cost
Replacement Fund
Year 1-5
Extended Warranty
LEARN Server
Potential
2.8%
City
Camera Location
# Cameras
Boxes
Cost
Cost
12.2%
One -Time
Annually
(5 -year) Annually
Ongoing
Annually
Annually
Year 6+ Costs
24.84
100.0%
$ 80,247.54
A
B
C
$ 17,682.53
D
E=C+D
F=(C*$720)
G=(C*1.03)/5 years
H=(F+G)
1=(A*$500)
1=(A*$250)
K=(F+I+1)
1 $ 15,840.00
RPV
PVDW/Marguerite
4
1
$ 54,328.96
$
7,500.00
$ 61,828.96
$ 720.00
$ 11,191.77
$ 11,911.77
$ 2,000.00
$ 1,000.00
$
3,720.00
RPV
PVDS/25th St
2
1
$ 29,200.98
$
-
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RPV
Miraleste NB & SB/Via Colinita
2
1
$ 29,200.98
$
18,441.00
$ 47,641.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw SB
2
1
$ 31,300.98
$
-
$ 31,300.98
$ 720.00
$ 6,448.00
$ 7,168.00
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw NB
3
1
$ 40,559.98
$
$ 40,559.98
$ 720.00
$ 8,355.36
$ 9,075.36
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Crenshaw WB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Crenshaw EB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN SB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN NB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN WB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDE/PVDN EB
2
1
$ 29,490.48
$
$ 29,490.48
$ 720.00
$ 6,075.04
$ 6,795.04
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Hawthorne SB
2
1
$ 29,200.98
$
$ 29,200.98
$ 720.00
$ 6,015.40
$ 6,735.40
$ 1,000.00
$ 500.00
$
2,220.00
RHE
PVDN/Hawthorne NB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Hawthorne WB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
PVDN/Hawthorne EB
3
1
$ 40,560.97
$
$ 40,560.97
$ 720.00
$ 8,355.56
$ 9,075.56
$ 1,500.00
$ 750.00
$
2,970.00
RHE
Rolling Hills Road at PVDN NB
1
1
$ 18,126.50
$
$ 18,126.50
$ 720.00
$ 3,734.06
$ 4,454.06
$ 500.00
$ 250.00
$
1,470.00
PVE
PV Blvd (both directions)
3
2
$ 48,520.97
$
16,500.00
$ 65,020.97
$ 1,440.00
$ 9,995.32
$ 11,435.32
$ 1,500.00
$ 750.00
$
3,690.00
PVE
Via Valmonte (both directions)
2
1
$ 30,171.48
$
8,250.00
$ 38,421.48
$ 720.00
$ 6,215.32
$ 6,935.32
$ 1,000.00
$ 500.00
$
2,220.00
RH
RH Entrances on guard shacks
3
3
$ 51,630.18
$
-
$ 51,630.18
$ 2,160.00
$ 10,635.82
$ 12,795.82
$ 1,500.00
$ 750.00
$
4,410.00
SUBTOTAL
45
22
$ 660,288.78
$
50,691.00
$ 710,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 22,500.00
$ 11,250.00
$
49,590.00
Discount if contract executed by 6/24/16
$ (43,000.00)
$ (43,000.00)
TOTAL
$ 617,288.78
$
50,691.00
$ 667,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 22,500.00
$ 11,250.00
$
49,590.00
TABLE 2
TABLE 3
Population
Pop %
Dwelling Units
DU %
Area (sq. mi.)
Area %
PVE
13,730
20.7%
5,298
20.9%
4.77
19.2%
RPV
42,564
64.1%
16,233
64.0%
13.48
54.3%
RH
1,904
2.9%
719
2.8%
2.99
12.0%
RHE
8,223
12.4%
3,101
12.2%
3.60
14.5%
Total
66,421
100.0%
25,351
100.0%
24.84
100.0%
TABLE 3
Based on DU and
Area (rounded)
Equipment
Cost
Infrastructure
Cost
Total
One -Time
Cell Cost
Annually
Replacement Fund
(5 -year)
Year 1-5
Ongoing
If possible, Extend
Warranty in Yr. 6+
Potential
Year 6+ Costs
PVE
20%
$ 123,457.76
$ 24,750.00
$ 148,207.76
$ 3,168.00
$ 27,203.90
$ 30,371.90
If able to extend, pay for LEARN
$ 9,918.00
RPV
60%
$ 370,373.27
$ 25,941.00
$ 396,314.27
$ 9,504.00
$ 81,611.69
$ 91,115.69
server ($250/Camera) and
$ 29,754.00
RH
7%
$ 43,210.21
$ -
$ 43,210.21
$ 1,108.80
$ 9,521.36
$ 10,630.16
Warranty $500/camera for
$ 3,471.30
RHE
13%
$ 80,247.54
$ -
$ 80,247.54
$ 2,059.20
$ 17,682.53
$ 19,741.73
Year 6+ because less than
1 annual replacement costs.
$ 6,446.70
100%1
$ 617,288.78
1 $ 50,691.00
1 $ 667,979.78
1 $ 15,840.00
$ 136,019.49
$ 151,859.49
$ 49,590.00
PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Rancho Palos Verdes
RPVD - West
Qty
Vigilant Solutions
Description
(1)
2021 Las Positas Court -Suite # 101
Protecting officers, Familie-s
"{ I G I LA►N
Livermore, CA 94551
and Communities
s 0 L" l' `' -A '
P 949-525-3326 F 925-398-2113
Integrated (Internal) solid state DSP Smart processor units - No moving parts
Attention:
Rancho Palos Verdes -Rolling Hills Estates-
Date
3/25/2016
Palos Verdes Estates, Rolling Hills
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
Project Name:
Fixed LPR Project
Quote Number:
KRO-0132-03
PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Rancho Palos Verdes
RPVD - West
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -1
Hardware:
• Includes power management and voltage protection for all components, as well as a Sierra
(4)VSF-050-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
account
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Requires agency supplied USB modem or SIM card
• Includes field installed J -Box
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• 50mm LPR Camera(s) with IR and Color video
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
(4)
VS -FX -UNI -POLE-
Fixed LPR Camera Bracket
WALL-BRKT
• Pole or Wall Mount
Qty Item #
Description
(1) BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
B-13
Qty
Item #
Description
(4)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(4)
COVERTCUBE-GR-16
38" x 16"D x 12"W 14 gauge custom metal enclosure box painted to desired color
• 38" x 16"D x 12"W 14 gauge custom metal enclosure box painted to desired color
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(4)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'In Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
I0
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description I
(4)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(4)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 4 fixed cameras 1 comm box and 4 covert utility boxes
• Installation of 4 fixed cameras 1 comm box and 4 covert utility boxes
(1) TAX State Sales Tax at 9%
Total Price
$61,828.96
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written s ecification.
B-15
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
Rancho Palos Verdes
RPVD - South
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
B-17
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description I
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
B-18
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
Rancho Palos Verdes
Delasonde at Pontevedra (both directions)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
• Complete communications and power management solution for up to four (4) Reaper fixed
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
D—IZ7
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description I
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written secification.
B-21
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15.Assumes a new pole can be installed
16. Assumes the pole will be within 30ft of the middle of the farthest lane
B-22
Rancho Palos Verdes
Delasonde at Pontevedra (New Poles with Installation)
Qty
Item #
Description
(2)
STEELPOLE - SQ
16' 5" steel square pole and concrete base
• 16'5" steel square pole and concrete base
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 steel poles with concrete base
Total Price
$18,441.00
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14. Assumes 120 continuous power is available
15. Assumes a new pole can be installed
16. Assumes the pole will be within 30ft of the middle of the farthest lane
B-23
Rancho Palos Verdes
Miraleste NB/SB at Via Colinita
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
• Includes power management and voltage protection for all components, as well as a Sierra
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
account
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Requires agency supplied USB modem or SIM card
• Includes field installed J -Box
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• 75mm LPR Camera(s) with IR and Color video
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
cameras
Required for extending Reaper camera cable length
• Includes power management and voltage protection for all components, as well as a Sierra
Qty Item #
Description
(1) BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
CAT6A M12 X -CODED
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
Required for extending Reaper camera cable length
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Additional CAT6 cable not included
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
B-25
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15.Assumes a new pole can be installed
16. Assumes the pole will be within 30ft of the middle of the farthest lane
B-26
Rancho Palos Verdes
Miraleste at Via Colinita (Two new poles with Installation)
Qty
Item #
Description
(2)
STEELPOLE - SQ
16' 5" steel square pole and concrete base
• 16'5" steel square pole and concrete base
Qty
Item #
Description
(2)
FXD-INSTALL
Installation of 2 steel poles with concrete base
Total Price
$18,441.00
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15.Assumes a new pole can be installed
16. Assumes the pole will be within 30ft of the middle of the farthest lane
B-27
Rolling Hills Estates
Palos Verdes Drive North at Crenshaw (Southbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
7031& -no
R •
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$31,300.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-30
Rolling Hills Estates
Palos Verdes Drive North at Crenshaw (Northbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3
Hardware:
(3)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description I
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
t3-31
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
B-32
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 1 comm box
• Installation of 3 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$40,559.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
B-33
16. Able to mount on all traffic light poles
Rolling Hills Estates
Palos Verdes Drive North at Crenshaw (Westbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
B-34
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
B-34
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
B-34
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-36
Rolling Hills Estates
Palos Verdes Drive North at Crenshaw (Eastbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description I
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
t3-31
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
70311111115-3 •
•
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-39
Rolling Hills Estates
Palos Verdes Drive East at Palos Verdes Drive North (Southbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,490.48
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-42
Rolling Hills Estates
Palos Verdes Drive East at Palos Verdes Drive North (Northbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
A/ I
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,490.48
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14. Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-45
Rolling Hills Estates
Palos Verdes Drive East at Palos Verdes Drive North (Westbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
i � •
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
• End user training for Vigilant products
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,490.48
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-48
Rolling Hills Estates
Palos Verdes Drive East at Palos Verdes Drive North (Eastbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description I
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
zu •
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,490.48
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-51
Rolling Hills Estates
Palos Verdes North at Hawthorne (Southbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description I
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
1:3—b2
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
B-53
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm box
• Installation of 2 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$29,200.98
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-54
Rolling Hills Estates
Palos Verdes North at Hawthorne (Northbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3
Hardware:
(3)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
B-55
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 1 comm box
• Installation of 3 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$40,560.97
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-57
Rolling Hills Estates
Palos Verdes North at Hawthorne (Westbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3
Hardware:
(3)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 1 comm box
• Installation of 3 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$40,560.97
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14. Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-60
Rolling Hills Estates
Palos Verdes North at Hawthorne (Eastbound)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3
Hardware:
(3)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 1 comm box
• Installation of 3 fixed cameras 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$40,560.97
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-63
Rolling Hills Estates
Rolling Hills Road at Palos Verdes Drive (Northbound — one lane)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -1
Hardware:
(1)VSF-075-H-RE
. Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(1)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(1)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
i•A
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
o Covers all client purchased applications
• Managed/hosted server account services by Vigilant
o Includes classroom and field operation training
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(1)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(1)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(1)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 1 fixed camera, 1 comm box
• Installation of 1 fixed camera, 1 comm box
(1) TAX State Sales Tax at 9%
Total Price
$18,126.50
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
B-66
Palos Verdes Estates
674 Palos Verdes Blvd (both directions)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3
Hardware:
(3)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
• Complete communications and power management solution for up to four (4) Reaper fixed
Qty
Item #
Description
(2)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
• Required for extending Reaper camera cable length
• Includes Vigilant's suite of LPR data analytics via online web access
• Used in conjunction with RJ45 Field Plug - Sold Separately
o Plate searching, mapping, data mining utilities
• Additional CAT6 cable not included
o Stakeout, Associate Analysis and Locate Analysis
Qty
Item #
Description
(2)
STEELPOLE - SQ
16' 5" steel square pole and concrete base
• 165" steel square pole and concrete base
Qty
Item # Description
(1)
VS -LEARN --H Vigilant Hosted/Managed Centralized LPR server via LEARN
VSBSCSVC-04
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Managed/hosted server account services by Vigilant
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
• Priced per camera per year for over 60 total camera units
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
i • i
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 2 comm boxes 2 steel poles with concrete bases
(1) TAX State Sales Tax at 9%
Total Price
$65,020.97
Accepted By:
Date:
I P.O#
Quote Notes:
17. All prices are quoted in USD and will remain firm and in effect for 60 days.
18. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
19. Central compute resource hardware sold separately unless explicitly stated above.
20. Software is manufactured under strict Vigilant Solutions standard.
21. Compliance to local codes neither guaranteed nor implied.
22. All orders subject to credit acceptance by Vigilant Solutions management.
23. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
24. This Quote does not include anything outside the above stated bill of materials.
25. Power will be done by others
26. City to provide conduit runs to each box so Cat/6 can easily be pulled
27. Five full years of hosting fees included
28. Five full years of hosting fees included
29. Commercial Data access for all LASD authorized staff
30.Assumes 120 continuous power is available
31. Conduit under streets has room for Cat/6 to be pulled
32. Able to mount on all traffic light poles
Palos Verdes Estates
4420 Via Vamonte (both directions)
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -2
Hardware:
(2)VSF-075-H-RE
Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with IR and Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Qty
Item #
Description
(2)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(1)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Qty
Item #
Description
(2)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
STEELPOLE - SQ
16' 5" steel square pole and concrete base
• 16'5" steel square pole and concrete base
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
o Covers all client purchased applications
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
o Includes classroom and field operation training
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(2)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Field' LPR system
o Covers all client purchased applications
• Vigilant technician to visit customer site
o Includes classroom and field operation training
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item # Description
(1)
VS-TRNG Vigilant End User Training for LPR Systems
VS-TRVL-01
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item # Description
(2)
CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
VS-SHP-02
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty
Item #
Description
(3)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 2 fixed cameras 1 comm boxes 1 steel pole with concrete base
B-72
(1) TAX State Sales Tax at 9%
Total Price
$38,421.48
Accepted By:
Date:
I P.O#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles
Rolling Hills
Three Cameras on three individual Guard Shacks
Qty
Item # Description
(1)
Fixed Camera LPR Vigilant Fixed LPR Camera with Integrated Smart Processor
SYS -3 Hardware:
(3)VSF-075-H-RE Integrated (Internal) solid state DSP Smart processor units - No moving parts
o Plug -N -Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J -Box
• 75mm LPR Camera(s) with ]Rand Color video
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
B-73
Qty
Item #
Description
(3)
VS -FX -UNI -POLE-
WALL-BRKT
Fixed LPR Camera Bracket
Pole or Wall Mount
Qty
Item #
Description
(3)
BCAS1 F1
Four Camera Reaper Interface Box with Sierra Wireless cellular router
FIELD PLUG
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a Sierra
Wireless router for cellular communications between the cameras and the agency's LEARN
account
• Requires agency supplied USB modem or SIM card
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
1 771
Qty
Item #
Description
(3)
CAT6A M12 X -CODED
CAT6A M12 Connector
FIELD PLUG
Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug - Sold Separately
• Additional CAT6 cable not included
Qty
Item #
Description
(1)
VS -LEARN --H
Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
o Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
o Automated CarDetector software update management
o Plate searching, mapping, data mining utilities
o Stakeout, Associate Analysis and Locate Analysis
o Full administrative security with management auditing
• Plug -N -Play an unlimited number of CarDetector LPR systems
o Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
1 771
Qty
Item #
Description
(5)
VSBSCSVC-04
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Qty
Item #
Description
(3)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'In Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Qty
Item #
Description
(3)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1 -Channel hardware system kit
• Valid for 4 years from standard warranty expiration
Qty Item #
Description
(3) VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
FXD-INSTALL
Qty
Item #
Description
(1)
FXD-INSTALL
Installation of 3 fixed cameras 3 comm boxes (3 different guard shacks)
• Installation of 3 fixed cameras 3 comm boxes
(1) 1 TAX I State Sales Tax at 9% 1
Total Price
$51,630.18
Accepted By:
Date:
I P. 0#
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. Software is manufactured under strict Vigilant Solutions standard.
5. Compliance to local codes neither guaranteed nor implied.
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
8. This Quote does not include anything outside the above stated bill of materials.
9. Power will be done by others
10. City to provide conduit runs to each box so Cat/6 can easily be pulled
11. Five full years of hosting fees included
12. Five full years of hosting fees included
13. Commercial Data access for all LASD authorized staff
14.Assumes 120 continuous power is available
15. Conduit under streets has room for Cat/6 to be pulled
16. Able to mount on all traffic light poles/ Guard Shacks
Quoted by: Kris Robinson — 949-525-3326 — kris. rob! nson(a-)-vigilantsolutions.com
MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITIES OF PALOS VERDES ESTATES, RANCHO PALOS
VERDES, ROLLING HILLS, AND ROLLING HILLS
ESTATES RELATING TO PLACEMENT AND
MAINTENANCE OF AUTOMATED LICENSE PLATE
RECOGNITION CAMERAS AROUND THE PALOS
VERDES PENINSULA
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this day of
, 2016, between the CITY OF PALOS VERDES ESTATES, a municipal
corporation ("Palos Verdes Estates"), the CITY OF RANCHO PALOS VERDES, a municipal
corporation ("Rancho Palos Verdes" or "Lead Agency"), the CITY OF ROLLING HILLS, a
municipal corporation ("Rolling Hills"), and the CITY OF ROLLING HILLS ESTATES, a
municipal corporation ("Rolling Hills Estates"). Each of the foregoing is sometimes referred to
herein as "Member", or collectively as "Members."
RECITALS
WHEREAS, the cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates (collectively, the "Members") are four cities on the Palos Verdes Peninsula;
and
WHEREAS, the Members have a joint interest in reducing crime on the Palos Verdes
Peninsula; and
WHEREAS, the Members desire to enter into a contract with an Automated License Plate
Recognition ("ALPR") service provider to purchase, install, and maintain cameras at various
entry -points to the Palos Verdes Peninsula with the data being processed through the Los
Angeles County Sheriff's Department which is the contract law enforcement agency with three
of the four cities, Palos Verdes Estates having its own department; and
WHEREAS, the Members desire to divide the costs of the Automated License Plate
Recognition contract among themselves.
AGREEMENT
NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants
contained herein, the parties agree as follows:
1. Recitals Incorporated. The recitals set forth above are hereby incorporated by
reference and made a part of this MOU, as are the exhibits hereto.
2. Purposes. The purpose of this MOU is to cooperatively fund the placement and
maintenance of ALPR cameras (the "ALPR System" or "System") and to administer the contract
with the Automated License Plate Recognition service provider.
01007.0514/299142.1 C-1
3. Initiation and Term.
(a) Initiation of MOU. Upon the adoption of a resolution approving the MOU
by any member, and provided that thereafter within 60 days of such adoption, at least two (2)
other members including the Lead Agency having adopted such resolution, this MOU shall
become effective.
(b) Effective Date of MOU. This MOU shall become effective on the last
date to occur of the following: (i) adoption of a resolution of approval by at least three (3)
members, and (ii) Lead Agency executing the ALPR contract ("Effective Date").
(c) Term. The MOU shall remain in effect from the Effective Date until
termination in accordance with Section 9, and the termination of the ALPR Contract (including
any extensions to the ALPR Contract).
4. Lead Agene . The City of Rancho Palos Verdes agrees:
(a) ALPR Contract. To negotiate and, following review and approval by the
Member representatives, enter into a contract ("ALPR Contract") with an ALPR service provider
("ALPR Contractor" or "Contractor") to purchase, install, and maintain an ALPR System at the
locations identified in Exhibit B. The other Members are not in privity of contract with the
ALPR Contractor and the Lead Agency relies on the members to fulfill their obligations
hereunder. Lead Agency shall notify the other Members in writing at least 10 days prior to any
proposed change to the ALPR Contract.
(b) Invoice. To invoice the Members in amounts not exceeding the invoice
amounts shown in Exhibit A.
(c) Expenditure. To utilize the funds deposited by the Members only for the
administration of the ALPR Contract and to operate and maintain the System.
(d) Accounting. To provide an accounting of the ALPR Contract costs, and to
provide such accounting to the Members within 60 days following (i) the end of each fiscal year
(June 30) that this MOU remains in effect, (ii) the withdrawal of any Member, (iii) the
termination of the Agreement, or (iv) the request of any Member.
(e) Reports. To provide to the Members periodic reports concerning the
performance of the System, at such frequency as the Members may mutually agree.
5. Duties of All Members. The Members agree:
(a) Payment. To pay to the Lead Agency their proportional share of the
ALPR Contract as shown in Exhibit A and any other costs authorized hereunder to operate the
System. The cost estimates presented in Exhibit A have been agreed upon by the Members and
are subject to changes in the actual cost of the ALPR Contract. Each Member is required to pay
for its own costs, including any charged by the APLR Contractor under a separate agreement
with the Contractor. The percentages to be paid by each Member under the Cost Allocation
Formula (the "Formula") are as follows:
01007.0514/299142.1 2 2
COST ALLOCATION FORMULA
("FORMULA")
Member
Percentage
City of Palos Verdes Estates
20%
City of Rancho Palos Verdes
60%
City of Rolling Hills
7%
City of Rolling Hills Estates
13%
(b) Documentation. To make a good faith effort to cooperate with one another
to achieve the purposes of this MOU by providing all requested information and documentation
in their possession and available for release to the ALPR Contractor that is deemed necessary by
the Members to implement the ALPR Contract.
(c) Access. To allow reasonable access and entry to the ALPR Contractor, on
an as needed basis during the term of this MOU, to each Member's property to achieve the
purposes of this MOU and the ALPR Contract.
(d) Site Preparation. To prepare each camera location within its borders, as
depicted in Exhibit B, to pay all costs therefore, and to coordinate with the ALPR Contractor the
times in which the Member and the ALPR Contractor will install any required poles, utility
boxes, and/or camera equipment.
(e) Permitting. To assist the ALPR Contractor in obtaining any required
permits.
6. Obligation for Debts and Liabilities.
(a) Except as otherwise specifically provided herein, no Member shall be
individually responsible for any of the debts, liabilities or obligations of any other Member, nor
shall they have any liabilities under the ALPR Contract, but they shall be responsible for paying
the Lead Agency as provided herein so Lead Agency can maintain and operate the System.
(b) This MOU does not create any legal entity under the Joint Exercise of Powers
Act(Govt. Code Sec. 6500 et. seq.) or any other law, which would authorize the execution of
contracts, provide the right to sue or be sued, or which would otherwise create a separate legal
entity under the laws of California. Instead, this MOU establishes a mutual understanding to
carry out a project beneficial to existing governmental entities to promote public safety.
7. Indemnification.
01007.0514/299142.1 3 C-3
(a) Generally. Each Member shall indemnify, defend, and hold harmless each
other Member, including its elected and appointed officers, employees, agents, attorneys, and
designated volunteers from and against any and all liability, including, but not limited to
demands, claims, actions, fees, costs, and expenses (including reasonable attorney's and expert
witness fees), arising from or connected with the respective acts of each Member arising from or
related to this MOU; provided, however, that no Member is obligated to indemnify another
Member for that Member's own negligence or willful misconduct.
(b) Government Code Section 895.2. In light of the provisions of Section
895.2 of the Government Code of the State of California imposing certain tort liability jointly
upon public entities solely by reason of such entities being parties to an agreement (as defined in
Section 895 of the Government Code), each of the Members hereto, pursuant to the authorization
contained in Government Code Sections 895.4 and 895.6, shall assume the full liability imposed
upon it or any of its officers, agents, or employees, by law for injury caused by any act or
omission occurring in the performance of this MOU to the same extent such liability would be
imposed in the absence of Section 895.2 of the Government Code. To achieve the above stated
purpose, each Member agrees to indemnify, defend, and holds harmless each other Member for
any liability, cost, or expense that may be imposed upon such other Member solely by virtue of
Government Code section 895.2. The provisions of Section 2778 of the California Civil Code
are made a part hereof as if incorporated herein.
(c) Privileges and Immunities. All of the privileges and immunities from
liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker's
compensation, and other benefits which apply to the activity of officers, agents, or employees of
any Member when performing their respective functions within the territorial limits of the
Member, shall apply to them to the same degree and extent while engaged in the performance on
any of their functions and duties extraterritorially hereunder.
8. Disputes. Each Member shall have a reasonable opportunity to assert matters
which it believes have not been undertaken in accordance with the MOU, to explain the basis for
such assertion, and to receive from the other Member a justification of its position on such
matters. If, on the basis of the Members' review of any terms of the MOU, any Member
concludes that another Member has not complied in good faith with the terms of the MOU, then
such Member may issue a written "Notice of Non -Compliance" specifying the grounds therefore
and all facts demonstrating such non-compliance, which Notice shall be served on the alleged
noncompliant Member along with all other Members. The alleged noncompliant Member shall
have thirty (30) days to cure or remedy the non-compliance identified in the Notice of Non -
Compliance, or if such cure or remedy is not reasonably capable of being cured or remedied
within such thirty (30) days period, to commence to cure or remedy the non-compliance and to
diligently and in good faith prosecute such cure or remedy to completion. If the Member
receiving the Notice of Non -Compliance does not believe it is out of compliance and contests the
Notice, it shall do so by responding in writing to said Notice within thirty (30) days after receipt
of the Notice. The Notice of Non -Compliance, and any response thereto, must be sent to all
Members. If the response to the Notice of Non -Compliance has not been received in the offices
of the Member alleging the non-compliance within the prescribed time period, the Notice of
Non -Compliance shall be conclusively presumed to be valid. If a Notice of Non -Compliance is
contested, the Members shall, for a period of not less than thirty (30) days following receipt of
01007.0514/299142.1 4 C-4
the response, seek to arrive at a mutually acceptable resolution of the matter(s) occasioning the
Notice. The Lead Agency shall notify in writing all Members within fifteen (15) days of any
Member failing to cure an alleged non-compliance with the terms or conditions of this MOU.
The compliant Members will determine the next course of action, which may include the
termination of a Member's participation in the MOU.
9. Termination and Withdrawal.
(a) Termination of MOU. This MOU may be terminated upon the express
written agreement of all Members. If this MOU is terminated all costs must be paid under the
ALPR Contract with all Members paying their proportionate share in accordance with the
Formula. Thereafter, all Members must agree on the equitable redistribution of remaining funds
deposited, if there are any. Completed work shall be owned by the Member or Members who
fund the completion of such work. Rights to uncompleted work by the ALPR Contractor still
under contract will be held by the Member or Members who fund the completion of such work.
(b) Withdrawal. If a Member wishes to withdraw from this MOU for any
reason, that Member must give the other Members prior written notice thereof. The remaining
Members have the option of maintaining the ALPR cameras at their then -current locations within
the borders of the withdrawing Member and assuming the cost thereof, making a proportionate
adjustment to the Formula per Section 5. If the remaining Members opt not to maintain the
ALPR cameras at their then -current locations within the borders of the withdrawing Member,
then the remaining Members shall have the choice to remove the cameras and other System
infrastructure at their expense, restoring the location to the status quo ante, or abandoning the
property in place to become the property and responsibility of the withdrawing Member. The
effective date of withdrawal shall be the sixtieth day after the Lead Agency receives written
notice of a Member's intent to withdraw. Should any Member withdraw from this MOU, the
remaining Members' cost share allocation, if any, shall be adjusted in accordance with the cost
allocation formula in Exhibit A. Each Member shall be responsible for its proportional share of
the ALPR Contract costs incurred through the completion of all requirements of the fiscal year.
10. General Provisions.
(a) Cooperation. The Members shall fully cooperate with one another to
attain the purposes of this MOU.
(b) Voluntary. This MOU is voluntarily entered into to attain the purposes of
this MOU.
(c) Notices. Any notices, bills, invoices, or reports relating to this MOU, and
any request, demand, statement, or other communication required or permitted hereunder shall
be in writing and shall be delivered to the representatives of the Members at the addresses set
forth in Exhibit C attached hereto and incorporated herein by reference. The Members shall
promptly notify each other of any change of contact information, including personnel changes,
provided in Exhibit C. Written notice shall include notice delivered via e-mail. A notice shall be
deemed to have been received on (i) the date of delivery, if delivered by hand during regular
01007.0514/299142.1 5 C-5
business hours, or by e-mail; or (ii) on the third (3rd) business day following mailing by
registered or certified mail (return receipt requested) to the addresses set forth in Exhibit B.
(d) Administration. For the purposes of this MOU, the Members hereby
designate as their respective Member representatives the persons named in Exhibit C. The
designated Member representatives, or their respective designees, shall administer the terms and
conditions of this MOU on behalf of their respective Member.
(e) Relationship of the Members. The Members are, and shall at all times
remain as to each other, wholly independent entities. No Member to this MOU shall have power
to incur any debt, obligation, or liability on behalf of any other Member unless expressly
provided to the contrary by this MOU. No employee, agent, or officer of a Member shall be
deemed for any purpose whatsoever to be an agent, employee, or officer of another Member.
(f) Binding Ems. This MOU shall be binding upon, and shall be to the
benefit of the respective successors, heirs, and assigns of each Member; provided, however, no
Member may assign its respective rights or obligations under this MOU without prior written
consent of the other Members.
(g) Amendment. The terms and provisions of this MOU may not be amended,
modified, or waived, except by an instrument in writing signed by all non -delinquent Members.
For purposes of this subsection, a Member shall be considered delinquent if that Member fails to
timely pay an invoice as required by Section 5(a), withdraws pursuant to Section 9(b), or fails to
substantially comply with the terms and/or conditions of this MOU pursuant to Section 8.
(h) Law to Govern. This MOU is governed by, interpreted under, and
construed and enforced in accordance with the laws of the State of California.
(i) Severability. If any provision of this MOU shall be determined by any
court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU shall
not be affected, and this MOU shall be construed as if the invalid, illegal, or unenforceable
provision had never been contained in this MOU.
0) Entire Agreement. This MOU constitutes the entire agreement of the
Members with respect to the subject matter hereof.
(k) Waiver. Waiver by any Member to this MOU of any term, condition, or
covenant of this MOU shall not constitute a waiver of any other term, condition, or covenant.
Waiver by any Members to any breach of the provisions of this MOU shall not constitute a
waiver of any other provision, not a waiver of any subsequent breach or violation of any
provision of this MOU.
(1) No Presumption in Drafting. All Members have been represented by legal
counsel in the preparation and negotiation of this MOU. Accordingly, this MOU shall be
construed according to its fair language. Any ambiguities shall be resolved in a collaborative
manner by the Members and shall be rectified by amending this MOU as described in Section
10(g).
01007.0514/299142.1 6 C-6
(m) Counterparts. This MOU may be executed in counterparts, which together
shall constitute the same and entire MOU.
(n) Corporate AuthoritX. The person(s) executing this MOU on behalf of each
of the Members hereto represent and warrant that (i) such party, if not an individual, is duly
organized and existing, (ii) they are duly authorized to execute and deliver this MOU on behalf
of said Member, (iii) by so executing this Member such party is formally bound to the provisions
of this MOU, and (iv) the entering into this MOU does not violate any provision of any other
agreement to which such party is bound.
IN WITNESS WHEREOF, each of the Members hereto have caused this MOU to be
executed and attested by its duly authorized officers as of the dates set forth below.
Dated:
Dated:
PALOS VERDES ESTATES
ME
APPROVED AS TO FORM
WE
01007.0514/299142.1 7 C-7
RANCHO PALOS VERDES
Dated:
APPROVED AS TO FORM
Dated:
01007.0514/299142.1
C_8
ROLLING HILLS
Dated:
APPROVED AS TO FORM
Dated:
01007.0514/299142.1 9
ROLLING HILLS ESTATES
Dated:
APPROVED AS TO FORM
Dated:
Io C-10
01007.0514/299142.1
EXHIBIT A
DIVISION OF COSTS
01007.0514/299142.1 11 C-1 1
Exhibit A- ALPR Costs
I ABLE 1
TABLE 2
I ABLE j
Area (rounded)
Cost (Vigilant)
Cost (Vigilant)
(Vigilant)
ne
Ime Costs
Ongoing
Warranty in Yr. 6+
Ongoing
LOSM Years 1-5
o
Ongoing
LOSM Year
b and
Beyondwith
warranty
City
Camera Location
# Cameras
Boxes
Cost
$ 370,373.27
Cost
$ 396,314.27
One -Time
Annually
(5 -year ) Annually
Ongoing
Annually
RH
Annually
Year 6+ Costs
$ -
$ 43,210.21
$ 1,108.80
$ 9,521.36
$ 10,630.16
Warranty $500/camera for
$ 3,471.30
RHE
_ +
_
=
years
$ 2,059.20
1=
$ 19,741.73
=
$ 6,446.70
=(F+FFfT--
RPV
PVDW/Marguerite2,U00.00
$ 50,691.00
$ 667,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 49,590.00
RPV
PVDS/25th St
2
1
5
29,200.98
5
-
5 29,200.98
5 720.00
5
6,015.40
5 6,735.40
5
1,000.00
5
500.00
5 2,220.00
RPV
Miraleste NB & SB/Via Colinita
2
1
$
29,200.98
$
18,441.00
5 47,641.98
5 720.00
$
6,015.40
$ 6,735.40
5
1,000.00
5
500.00
5 2,220.00
RHE
PVDN/Crenshaw SB
2
1
5
31,300.98
5
-
5 31,300.98
5 720.00
$
6,448.00
5 7,168.00
5
1,000.00
5
500.00
5 2,220.00
RHE
PVDN/Crenshaw NB
3
1
$
40,559.98
$
5 40,559.98
$ 120.00
$
8,355.36
$ 9,075.36
5
1,500.00
5
750.00
$ 2,970.00
RHE
PVDN/Crenshaw WB
2
1
5
29,200.98
5
5 29,200.98
5 720.00
5
6,015.40
5 6,735.40
5
1,000.00
5
500.00
5 2,220.00
RHE
PVDN/Crenshaw EB
2
1
5
29,200.98
$
$ 720.00
$
6,015.40
$ 6,735.40
$
1,000.00
5
500.00
5 2,220.00
RHE
PVDE/PVDN SB
2
1
$
29,490.48
$
$ 29,490.48
$ 720.00
$
6,075.04
5 6,795.04
$
1,000.00
$
500.00
$ 2,220.00
RHE
PVDE/PVDN NB
2
1
$
29,490.48
$
$ 29,490.48
$ 120.00
$
6,075.04
$ 6,795.04
$
1,000,00
5
500.00
$ 2,220.00
RHE
PVDE/PVDN WB
2
1
$
29,490.48
$
$ 29,490.48
$ 720.00
$
6,075.04
$ 6,795.04
$
1,000.00
$
500.00
5 2,220.00
RHE
PVDE/PVDN EB
2
1
$
29,490.48
$
5 29,490.48
$ 120.00
$
6,075.04
$ 6,795.04
$
1,000.00
5
500.00
$ 2,220.00
RHE
PVDN/Hawthorne SB
2
1
5
29,200.98
5
5 29,200.98
5 720.00
5
6,015.40
5 6,735.40
5
1,000.00
5
500.00
5 2,220.00
RHE
PVDN/Hawthorne NB
3
1
$
40,560.97
$
5 40,560.97
$ 120.00
$
8,355.56
$ 9,075.56
$
1,500.00
5
750.00
5 2,970.00
RHE
PVDN/Hawthorne WB
3
1
5
40,560.97
5
5 40,560.97
5 720.00
5
8,355.56
5 9,075.56
5
1,500.00
5
750.00
5 2,970.00
RHE
PVDN/Hawthorne EB
3
1
$
40,560.97
$
$ 40,560.97
$ 720.00
$
8,355.56
$ 9,075.56
5
1,500.00
5
750.00
5 2,970.00
RHE
Rolling Hills Road at PVDN NB
1
1
5
18,126.50
$
5 18,126.50
5 720.00
$
3,734.06
5 4,454.06
5
500.00
5
250.00
$ 1,470.00
PVE
PV Blvd (both directions)
3
2
$
48,520.97
5
16,500.00
$ 65,020.97
$ 1,440.00
5
9,995.32
$ 11,435.32
$
1,500.00
5
750.00
$ 3,690.00
PVE
Via Valmonte (both directions)
2
1
$
30,171.48
$
8,250.00
5 38,421.48
5 720.00
$
6,215.32
5 6,935.32
$
1,000.00
$
500.00
$ 2,220.00
RH
RH Entrances on guard shacks
3
3
5
51,630.18
$
-
5 51,630.18
$ 2,160.00
$
10,635.82
$ 12,795.82
$
1,500.00
$
750.00
5 4,410.00
Discount it contract executed by 6/24/16
$
(43,000.00)
$ (43,000.00)
TABLE 2
I ABLE j
C-12
Area (rounded)
Cost (Vigilant)
Cost (Vigilant)
(Vigilant)
Annually
(5 -year)
Ongoing
Warranty in Yr. 6+
Year 6+ Costs
PVE
o
able o extend, pay or
RPV
60%
$ 370,373.27
$ 25,941.00
$ 396,314.27
$ 9,504.00
$ 81,611.69
$ 91,115.69
server ($250/Camera) and
$ 29,754.00
RH
7%
$ 43,210.21
$ -
$ 43,210.21
$ 1,108.80
$ 9,521.36
$ 10,630.16
Warranty $500/camera for
$ 3,471.30
RHE
13%
$ 80,247.54
$
$ 80,247.54
$ 2,059.20
$ 17,682.53
$ 19,741.73
Year 6+ because less than
annual replacement costs.
$ 6,446.70
100%
$ 617,288.78
$ 50,691.00
$ 667,979.78
$ 15,840.00
$ 136,019.49
$ 151,859.49
$ 49,590.00
C-12
01007.0514/299142.1 12 C-13
Automated License Mate K
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Palos Verdes Estates
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Rolling Hi6s
Rolling Hills Estates
L.._..� Palos Verdes Estates
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Rancho Palos Verdes
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EXHIBIT C
CITY ADDRESSES
01007.0514/299102.1 13
C-1 5
Exhibit C
City Manager (or designee)
City of Palos Verdes Estates
340 Palos Verdes Drive West
(310) 378-0383
Fax: (310) 378-7820
City Manager
2 Portuguese Bend Road
Rolling Hills, CA 90274
(310) 377-1521
Greg Grammer, Assistant City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
(310) 377-1577
Fax: (310) 377-4468
Gabriella Yap, Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
(310) 544-5203
Fax: (310) 544-5293
C-16
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
VIGILANT SOLUTIONS, LLC
01203.0001/297744.12 -1-
D-1
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
VIGILANT SOLUTIONS, LLC
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into this day of , 2016 by and between the City of Rancho Palos Verdes,
a California municipal corporation ("City") and Vigilant Solutions, LLC, ("Consultant"). City
and Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter
collectively referred to as the "Parties".
RECITALS
WHEREAS, the Cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates (the "Cities") have entered into a Memorandum of Understanding ("MOU")
to obtain License Plate Recognition ("LPR") Cameras and Software Products.
WHEREAS, the City of Palos Verdes Estates is served by a Police Department and the
Cities of Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates contract with the Los
Angeles County Sheriff's Department for peace officer services.
WHEREAS, the Cities desire to grant access to the LPR Data to the Palos Verdes Estates
Police Department and the Los Angeles County Sheriff's Department.
WHEREAS, Consultant designs, develops, licenses and services advanced video analysis
software technologies for the law enforcement and security markets.
WHEREAS, Consultant provides access to license plate data as a value added component
of the Consultant law enforcement package of license plate recognition equipment and software.
WHEREAS, as authorized by the MOU, City desires enter into an Agreement with
Consultant on behalf of the Cities to purchase LPR Cameras and hardware and to license from
and receive service for the Software Products.
WHEREAS, as authorized by the MOU, Consultant will work directly with staff from
each of the Cities to coordinate the installation of the LPR Cameras and hardware.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which may be referred to herein as the "services" or
"work" hereunder. As a material inducement to the City entering into this Agreement,
01203.0001/297744.12 -2-
D-2
Consultant represents and warrants that it has the qualifications, experience, and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
intended. For purposes of this Agreement, the phrase "highest professional standards" shall
mean those standards of practice recognized by one or more first-class firms performing similar
work under similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer.
01203.0001/297744.12 - 3 - D-3
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of
the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred
eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services
to be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation
therefor. City may in its sole and absolute discretion have similar work done by other
contractors. No claims for an increase in the Contract Sum or time for performance shall be
valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit `B" and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit `B" and any
other provisions of this Agreement, the provisions of Exhibit `B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
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actual expenses, shall not exceed Six Hundred Sixty -Seven Thousand Nine Hundred Seventy -
Nine Dollars and Seventy -Eight ($667,979.78) (the "Contract Sum"), unless additional
compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month in a form approved by City's Director of
Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying
compliance with all provisions of the Agreement. The invoice shall detail charges for all
necessary and actual expenses by the following categories: labor (by sub -category), travel,
materials, equipment, supplies, and sub -contractor contracts. Sub -contractor charges shall also
be detailed by such categories. Consultant shall not invoice City for any duplicate services
performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
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2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance
(Exhibit "D").
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
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(Name) (Title)
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall
utilize only competent personnel to perform services pursuant to this Agreement. Consultant
shall make every reasonable effort to maintain the stability and continuity of Consultant's staff
and subcontractors, if any, assigned to perform the services required under this Agreement.
Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Gabriella Yap, Deputy City Manager, or such person as
may be designated by the City Manager. It shall be the Consultant's responsibility to assure that
the Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of
the Contract Officer. The Contract Officer shall have authority, if specified in writing by the
City Manager, to sign all documents on behalf of the City required hereunder to carry out the
terms of this Agreement.
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D-7
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent
(25%) of the present ownership and/or control of Consultant, taking all transfers into account on
a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or
any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
e uivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used,
then the general aggregate limit shall be twice the occurrence limit.
(b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
01203.0001/297744.12 -8-
D
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including `any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and
any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a "claims made" basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant's services or the termination of this
Agreement. During this additional 5 -year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit `B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not
contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of
subrogation and contribution it may have against the City, its officers, employees and agents and
their respective insurers. Moreover, the insurance policy must specify that where the primary
insured does not satisfy the self-insured retention, any additional insured may satisfy the self-
insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written
notice by certified mail return receipt requested to the City. In the event any of said policies of
insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence
of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete,
certified copies of and endorsements to all required insurance policies at any time. Any failure
to comply with the reporting or other provisions of the policies including breaches or warranties
shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following "cancellation" notice:
01203.0001/297744.12 -9- D-9
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY
SHALL MAIL THIRTY (30) -DAY ADVANCE WRITTEN NOTICE TO
CERTIFICATE HOLDER NAMED HEREIN.
[to be initialed]
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of
activities Consultant performs; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by
Consultant. The coverage shall contain no special limitations on the scope of protection afforded
to City, and their respective elected and appointed officers, officials, employees or volunteers.
Consultant's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that
the requirement to provide insurance shall not be construed as limiting in any way the extent to
which the Consultant may be held responsible for the payment of damages to any persons or
property resulting from the Consultant's activities or the activities of any person or persons for
which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification
liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is
required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be
provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
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01203.0001/297744.12
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated "A" or better in the most recent edition of Best
Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the Risk Manager
of the City ("Risk Manager") due to unique circumstances. If this Agreement continues for more
than 3 years duration, or in the event the risk manager determines that the work or services to be
performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly
upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
01203.0001/297744.12 -11- D-11
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at
all times during normal business hours of City, including the right to inspect, copy, audit and
make records and transcripts from such records. Such records shall be maintained for a period of
three (3) years following completion of the services hereunder, and the City shall have access to
such records in the event any audit is required. In the event of dissolution of Consultant's
business, custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed "works made for hire" for the City.
01203.0001/297744.12 -12- D-12
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant
in performance of this Agreement shall be considered confidential, unless such information is in
the public domain or already known to Consultant. Consultant shall not release or disclose any
such information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors,
shall not, without prior written authorization from the Contract Officer or unless requested by the
City Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered
"voluntary" provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its
officers, employees, agents or subcontractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and the
work performed there under. City retains the right, but has no obligation, to represent Consultant
or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate
fully with City and to provide City with the opportunity to review any response to discovery
requests provided by Consultant. However, this right to review any such response does not
imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
01203.0001/297744.12 - 13 - D-13
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the
City may take necessary steps to terminate this Agreement under this Article. Any failure on the
part of the City to give notice of the Consultant's default shall not be deemed to result in a
waiver of the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the
amount or validity of which is disputed by Consultant, or any indebtedness shall exist which
shall appear to be the basis for a claim of lien, City may withhold from any payment due, without
liability for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect the
obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by
any party of any breach of the provisions of this Agreement shall not constitute a waiver of any
other provision or a waiver of any subsequent breach or violation of any provision of this
Agreement. Acceptance by City of any work or services by Consultant shall not constitute a
waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any
right or remedy by a non -defaulting party on any default shall impair such right or remedy or be
construed as a waiver. Any waiver by either party of any default must be in writing and shall not
be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
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01203.0001/297744.12
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. In addition, the Consultant
reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60)
days' written notice to City, except that where termination is due to the fault of the City, the
period of notice may be such shorter time as the Consultant may determine. Upon receipt of any
notice of termination, Consultant shall immediately cease all services hereunder except such as
may be specifically approved by the Contract Officer. Except where the Consultant has initiated
termination, the Consultant shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non -terminating party with the
opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non -liability, of Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
- 15- D-15
01203.0001/297744.12
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys' fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
01203.0001/297744.12 -16- D-16
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the case of the
Consultant, to the person(s) at the address designated on the execution page of this Agreement.
Either party may change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated at the time personally delivered or in seventy-
two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or
modification of this Agreement shall be valid unless made in writing and approved by the
Consultant and by the City Council. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non -Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
01203.0001/297744.12
-17- D-17
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement
shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
01203.0001/297744.12 - is - D-18
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first -above written.
ATTEST:
, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
David J. Aleshire, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
CONSULTANT:
By:
Name:
Title:
Lo
Name:
Title:
Address:
, Mayor
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0001/297744.12 _19- D-19
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER
❑
INDIVIDUAL
❑
CORPORATE OFFICER
TITLE(S)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑
OTHER
SIGNER
IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
D-20
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2016 before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑
INDIVIDUAL
❑
CORPORATE OFFICER
TITLE(S)
❑
PARTNER(S) ❑ LIMITED
❑ GENERAL
❑
ATTORNEY-IN-FACT
❑
TRUSTEE(S)
❑
GUARDIAN/CONSERVATOR
❑
OTHER
SIGNER
IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
01203.0001/297744.12
DESCRIPTION OF ATTACHED DOCUMENT
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
D-21
EXHIBIT "A"
SCOPE OF SERVICES
I. Consultant will perform the following Services for the Cities of Rancho Palos
Verdes, Rolling Hills, Rolling Hills Estates, and Palos Verdes Estates (hereinafter,
the "Cities"):
A. Manufacturing and Shipping of Hardware.
B. Installation of 45 ALPR fixed cameras.
i. Installation will include infrastructure installation in the Cities of Palos
Verdes Estates and Rancho Palos Verdes.
C. System startup and commissioning of fixed and mobile ALPR cameras.
D. User and Agency Manager training.
E. Software Support, Warranty and Maintenance.
i. Cities will receive technical support by submitting a support ticket to
Consultant's company support website or by sending an email to
Consultant's support team.
ii. Updates, patches and bug fixes of the Software Products will be made
available to Cities at no additional charge.
iii. Consultant will provide Software Products support to Cities' Technical
Support Agents through e-mail, fax and telephone.
II. As part of the Services, Consultant will prepare and deliver the following tangible work
products to the Cities:
A. 45 ALPR fixed cameras and associated hardware and software.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the Cities appraised of the status of performance by delivering
the following status reports:
A. Site Specific Preparation Sheet- Provides pertinent system planning information
required for the deployment of our fixed/mobile LPR systems.
B. System Startup and Commissioning Report - System Commissioning is a
systematic process of ensuring that your Vigilant Solutions LPR system performs
interactively according to the design intent and the end -user's operational needs.
01203.0001/297744.12
D-22
IV. All work product is subject to review and acceptance by the Cities, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by Cities.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Field Engineer
B. Electrician
C. Project Lead/Manager
VI. Definitions
"CLIC' or "Camera License Key" means an electronic key that will permit each license of
Consultant's CarDetector brand LPR software or LineUp brand facial recognition software (one
CLK per camera) to be used with other Consultant LPR hardware components and Software
Products.
"Hardware" means Consultant's License Plate Recognition Cameras, Communications Boxes,
Steel Poles, Specialty Utility Boxes and required ancillary components.
"Software Products" means Consultant's Law Enforcement & Security suite of Software
Products including CarDetector, Law Enforcement Archival & Reporting Network (LEARN),
Mobile Companion for Smartphones, Target Alert Service (TAS) server/client alerting package,
FaceSearch, LineUp and other software applications considered by Consultant to be applicable
for the benefit of law enforcement and security practices.
"Enterprise License" means a non-exclusive, non -transferable license to install and operate the
Software Products, on any applicable media, without quantity or limitation. This Enterprise
Service Agreement allows Cities to install the Software Products on an unlimited number of
devices, in accordance with the selected Service Package(s), and allow benefits of all rights
granted hereunder this Agreement.
"User License" means a non-exclusive, non -transferable license to install and operate the
Software Products, on any applicable media, limited to a single licensee.
"Service Package" means the City designated service option(s) which defines the extent of use
of the Software Products, in conjunction with any service and/or benefits therein granted as
rights hereunder this Agreement.
01203.0001/297744.12
D-23
"Service Fee" means the amount due from City prior to the renewal of this Agreement as
consideration for the continued use of the Software Products and Service Package benefits
according to Exhibit C of this Agreement.
"Service Period" has the meaning set forth in Section 3.4 of this Agreement.
"Technical Support Agents" means Cities' staff person specified in the Contact Information
Worksheet of this Agreement responsible for administering the Software Products and acting as
City's Software Products support contact.
"LEA" refers to a Law Enforcement Agency.
"LEA LPR Data" refers to LPR data collected by LEAs and available on LEARN for use by
other LEAs. LEA LPR Data is freely available to LEAs at no cost and is governed by the
contributing LEA's retention policy.
"LEARN' refers to Consultant's Law Enforcement Archival & Reporting Network Software
Product.
"Private LPR Data" refers to LPR data collected by private commercial sources and available
on LEARN with a paid subscription.
VII. Enterprise License Grant; Duplication and Distribution Rights:
Subject to the terms and conditions of this Agreement, Consultant hereby grants Cities, the Los
Angeles County Sheriff's Department, and the Palos Verdes Estates Police Department
(together, "Departments" an Enterprise License to the Software Products for the Term provided
in Section 3.4 of this Agreement. Except as expressly permitted by this Agreement, Departments
or any third party acting on behalf of Departments shall not copy, modify, distribute, loan, lease,
resell, sublicense or otherwise transfer any right in the Software Products. Except as expressly
permitted by this Agreement, no other rights are granted by implication, estoppels or otherwise.
Departments shall not eliminate, bypass, or in any way alter the copyright screen (also known as
the "splash" screen) that may appear when Software Products are first started on any computer.
Any use or redistribution of Software Products in a manner not explicitly stated in this
Agreement, or not agreed to in writing by Consultant, is strictly prohibited.
VIII. Warranty and Disclaimer; Infringement Protection; Use of Software Products
Interface.
A. Warranty and Disclaimer (Hardware). This policy warrants Hardware
distributed by Consultant and sold to the City. This warranty extends to the City only and
01203.0001/297744.12
D-24
commences on the date of the installation of the Hardware for a period of five (5) years, unless
City and Consultant agree to an Extended Warranty. This policy warrants that all materials be
free of material defect for a period extended beyond the standard warranty period as entitled by
the purchasing documents.
Consultant will either replace or repair any Hardware, or component thereof, that has
been determined by Consultant to be defective throughout the extended warranty period.
Consultant reserves the right to replace any Hardware found to be defective with re- certified
Consultant Hardware in accordance to the terms and conditions of this policy.
Only qualifying items returned to an authorized Consultant return center will be
warranted under this limited policy. If City's Hardware was purchased as a component integrated
within a system by a system manufacturer, the limited warranty provided by Consultant is
limited to only Hardware provided by Consultant. City must contact the place of purchase or the
system manufacturer directly for warranty service.
There are no warranties which extend beyond the face of the limited warranty. Consultant
disclaims all other warranties, express or implied, regarding the Hardware, including implied
warranties of merchantability, fitness for a particular purpose, or non- infringement. In the
United States, some states do not allow the exclusion of implied warranties, so the above
exclusion may not apply.
(1) Limitation of Warranty. Consultant may elect which remedy or combination
of remedies to provide in its sole discretion. Consultant shall have a reasonable time after
determining that defective Hardware exists to repair or replace such defective Hardware.
Consultant's replacement Hardware under its limited warranty will be manufactured from new
and/or serviceable used or re -certified parts. Consultant's warranty applies to repaired or
replaced Hardware for the balance of the applicable period of the original warranty.
Consultant's warranty does not cover Hardware which has been received from the City by
Consultant improperly packaged, altered, or physically damaged. All Hardware is subject to
Consultant inspection upon receipt.
(2) Recertified Hardware. Consultant recertified Hardware may consist of
customer return units and may be repaired. All replacement Hardware components are tested and
determined to meet Consultant's stringent quality standards before they are sold or replaced as
re- certified. Please note that some re -certified items may have marks, scratches, or other slight
signs of wear. All recertified Hardware carries a manufacturer's limited warranty throughout the
extended warranty period as measured from the original date of purchase.
01203.0001/297744.12
D-25
(3) Return Material Authorization. Consultant warranty claims must be initiated
on the Consultant website for a Return Material Authorization ("RMA") number at Vigilant
RMA Request (http://vigilantsolutions.com/support/return-material-authorization-request-form).
If it is determined that the Hardware may be defective, an RMA number will be issued with
instructions for Hardware return. Unauthorized returns will be returned to the City at the City's
expense. Authorized returns are to be shipped prepaid and insured to the address on the RMA in
an approved shipping container. To request an RMA, City must contact its local authorized
Vigilant dealer.
(4) Warranty Limitations. Consultant's limited warranty provides that, subject to
the following limitations, Hardware will be free from defects in material and workmanship and
will conform to Consultant's specification(s).
(ii) No Consequential or Other Damages. Notwithstanding anything else
in this policy or otherwise, Consultant will not be liable with respect to the Hardware under any
contract, negligence, strict liability or other legal or equitable theory for any consequential,
punitive, incidental or special damages. These include loss of recorded data, interruption of use,
the cost of recovery of lost data, lost profits and the cost of installation, or removal of any
Hardware, the installation of replacement Hardware, and any inspection, testing, or redesign
caused by any defect or by the repair or replacement of Hardware arising from a defect in any
Hardware. This section does not limit liability for bodily injury of a person. In the United States,
some states do not allow exclusion for limitation if incidental or consequential damages, so the
limitation above may not apply to City. This warranty gives City specific legal rights, and you
may also have other rights which may vary from state to state.
(iii) Use of Hardware. Consultant will find the limited extended warranty
to be void under the following conditions:
• Hardware not sold by Consultant or one of its distribution partners;
• Hardware found to be stolen from Consultant;
• Asserted defect(s) found to be not present;
• Asserted defect(s) cannot reasonably be fixed because of damage which occurred when the
Hardware was in possession of someone other than Consultant or Consultant's agent;
• Asserted defect(s) are attributable to misuse, improper installation by someone other than
Consultant or Consultant's agent, or, alteration (including removing or obliterating labels and
opening or removing external covers unless authorized to do so by Consultant or authorized
Vigilant agent);
01203.0001/297744.12
D-26
• Asserted defect(s) are the result of accident, mishandling, misuse or misapplied application
use while in the possession of someone other than Consultant or Consultant's agent;
• The Hardware was not sold as new (except Hardware replaced under this warranty)
(5) Disclaimer. EXCEPT FOR THE WARRANTY PROVIDED IN THIS
VIGILANT LIMITED EXTENDED WARRANTY, THE VIGILANT HARDWARE, AND
RELATED SERVICES ARE PROVIDED "AS IS" WITHOUT ANY WARRANTY OF ANY
KIND, AND, TO THE MAXIMUM EXTENT ALLOWED BY APPLICABLE LAW,
VIGILANT DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY KIND,
WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING TO THE IMPLIED
WARRANTIES OF MERCHANTABILITY, TITLE, NON -INFRINGEMENT, FITNESS OF A
PARTICULAR PURPOSE, DATA ACCURACY, SYSTEM INTEGRATION OR QUIET
ENJOYMENT OR ANY IMPLIED WARRANTIES ARISING FROM USAGE OF TRADE,
COURSE OF DEALING OR COURSE OF PERFORMANCE. WITHOUT LIMITING THE
GENERALITY OF THE FOREGOING, VIGILANT IS NOT RESPONSIBLE FOR ANY
INCOMPATIBILITY OF THE SOFTWARE WITH HARDWARE NOT PROVIDED BY
VIGILANT. VIGILANT DOES NOT WARRANT THAT VIGILANT SOFTWARE
SUPPLIED UNDER THIS AGREEMENT WILL OPERATE WITHOUT INTERRUPTION OR
BE ERROR FREE. VIGILANT DOES NOT MAKE ANY REPRESENTATIONS OR
WARRANTIES AS TO THE FUTURE SUCCESS OF THE VIGILANT HARDWARE OR
THE VOLUME OF ANY PURCHASES THAT MAY BE MADE UNDER THIS
AGREEMENT. TO THE EXTENT THAT VIGILANT MAY NOT DISCLAIM ANY
WARRANTY AS A MATTER OF APPLICABLE LAW, THE SCOPE AND DURATION OF
SUCH WARRANTY WILL BE THE MINIMUM PERMITTED UNDER SUCH LAW.
B. Warranty and Disclaimer (Software Products). Consultant warrants that the Software
Products will be free from all Significant Defects (as defined below) during the lesser of the term
of this Agreement (the "Warranty Period") or five years. "Significant Defect" means a defect in
a Software Product that impedes the primary function of the Software Product. This warranty
does not include products not manufactured by Consultant. Consultant will repair or replace any
Software Product with a Significant Defect during the Warranty Period; provided, however, if
Consultant cannot substantially correct a Significant Defect in a commercially reasonable
manner, City may terminate this Agreement and Consultant shall refund to City an amount
calculated by multiplying the total amount of Service Fees paid by City for the then -current
Service Period by the percentage resulting from dividing the number of days remaining in the
then -current Service Period, by 365. The foregoing remedies are City's exclusive remedy for
defects in the Software Product. Consultant shall not be responsible for labor charges for
removal or reinstallation of defective software, charges for transportation, shipping or handling
loss, unless such charges are due to Consultant's gross negligence or intentional misconduct.
01203.0001/297744.12
D-27
Consultant disclaims all warranties, expressed or implied, including but not limited to implied
warranties of merchantability and fitness for a particular purpose. In no event shall Consultant be
liable for any damages whatsoever arising out of the use of, or inability to use, the Software
Products.
C. Infringement Protection. If an infringement claim is made against Cities by a
third -party in a court of competent jurisdiction regarding Cities' use of any of the Software
Products, Consultant shall indemnify Cities, and assume all legal responsibility and costs to
contest any such claim. If Cities' use of any portion of the Software Products or documentation
provided to Cities by Consultant in connection with the Software Products is enjoined by a court
of competent jurisdiction, Consultant shall do one of the following at its option and expense
within sixty (60) days of such enjoinment: (1) Procure for Cities the right to use such infringing
portion; (2) replace such infringing portion with a non -infringing portion providing equivalent
functionality; or (3) modify the infringing portion so as to eliminate the infringement while
providing equivalent functionality. Consultant shall not charge Service Fees during the period of
enjoinment until one of the options is implemented.
D. Use of Software Products Interface. Under certain circumstances, it may be
dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop
screen and any of their applications. It is agreed by Cities that Cities' users will be instructed to
only utilize the interface to the Software Products at times when it is safe to do so. Consultant is
not liable for any accident caused by a result of distraction such as from viewing the screen while
operating a moving vehicle.
IX. Camera License Keys (CLKs).
Cities are entitled to use of the Software Products during the term of this Agreement to
set up and install the Software Products on an unlimited number of media centers within Cities'
agencies in accordance with selected Service Options. As a City installs additional units of the
Software Products and connects them to LPR cameras, a City is required to obtain a Camera
License Key (CLK) for each camera installed and considered in active service. A CLK can be
obtained by a City by going to Consultant's company support website and completing the online
request form to Consultant technical support staff. Within two (2) business days of a City's
application for a CLK, City's Technical Support Agent will receive the requested CLK that is set
to expire on the last day of the Initial Term or the then -current Service Period, as the case may
be.
X. Data Sharing.
01203.0001/297744.12
If a City is a generator as well as a consumer of LPR Data, a City at its option may share
its LEA LPR Data with similarly situated LEAs who contract with Consultant to access LEARN
(for example, LEAs who share LEA LPR Data with other LEAs). Consultant will not share any
LEA LPR Data generated by a City without the permission of a City.
XI. Service Package.
This Enterprise License Agreement is based on the Basic LPR Service Package:
• Consultant Managed/Hosted LPR server LEARN Account
• Access to all Consultant Software including all upgrades and updates
• Unlimited user licensing for the following applications:
o LEARN, CarDetector and TAS
• Mobile Companion
01203.0001/297744.12
D-29
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 1.4, Licenses, Permits, Fees and Assessments, is hereby amended as follows:
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are
necessary for the Consultant's performance of the services required by this Agreement,
and shall indemnify, defend and hold harmless City, its officers, employees or agents of
City, against any such fees, assessments, taxes, penalties or interest levied, assessed or
imposed against City hereunder.
Notwithstanding the foregoing, Consultant shall only be required to obtain from the Cities
of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates the
following permits:
i)
Rancho Palos Verdes
(1) Business License ($377 for Contractors and $177 for Subcontractors)
(2) Permit (no fee)
ii) Rolling Hills Estates
(1) Business License ($61)
(2) Permit (no fee)
iii) Palos Verdes Estates
(1) Business License ($101 each for Contractor and Subcontractor)
(2) Permit (no fee)
iv) Rolling Hills (none)
II. Section 1.8, Additional Services, is hereby amended as follows:
City shall have the right at any time during the performance of the services, without invalidating
this Agreement, to order extra work beyond that specified in the Scope of Services or make
changes by altering, adding to or deducting from said work. However, no alterations or
deductions from said work shall be made involving equipment that is ordered from and already
delivered by Consultant. No such extra work may be undertaken unless a written quote is first
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provided by Consultant to City and then City_provides a written order by the Contract Officer to
the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs
of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are
subject to the written approval of the Consultant.
III. Section 2.4, Invoices, is hereby amended as follows:
Except as to any charges for work performed or expenses incurred by Consultant which
are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within thirty fie (30 45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period.
IV. Section 3.4, Term, is hereby amended to read as follows:
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until eempletion of the se es but not eeedin . for an
Initial Term of five (5) years from the date the last LPR Camera is installed except as otherwise
provided in the Schedule of Performance (Exhibit "D"). Sixty (60) days prior to the expiration
of the Initial Term and each subsequent Service Period, Consultant will provide City with an
invoice for the Service Fee due for the subsequent twelve (12)month period each such period, a
"Service Period"). This Agreement and the Enterprise License granted under this Agreement
will be extended for a Service Period upon City's payment of that Service Period's Service Fee,
which is due 30 days prior to the expiration of the Initial Term or the existing Service Period, as
the case may be. If the City chooses not to make payment on the invoice of the subsequent
twelve (12) month period, all services under this Agreement will cease.
V. Section 4.1, Representatives and Personnel of Consultant, is hereby amended as
follows:
For purposes of this Agreement, the foregoing Principals may not be replaced nor may their
responsibilities be substantially reduced by Consultant without the express written approval of
City, as long as the Principal(s) continues to be employed by Consultant.
VI. Section 4.2, Status of Consultant, is deleted and replaced in its entirety as follows:
The relationship created hereby is that of contractor and customer and of licensor and
City. Nothing herein shall be construed to create a partnership, joint venture, or agency
relationship between the parties hereto. Neither party shall have any authority to enter into
agreements of any kind on behalf of the other and shall have no power or authority to bind or
obligate the other in any manner to an,, t�party, unless such authority, i�pressly conferred
under this Agreement or is otherwise expressly conferred in writing by City. The employees or
agents of one party shall not be deemed or construed to be the employees or agents of the other
part.. f�ypurpose whatsoever. Each party hereto represents that it is acting on its own behalf
and is not actin as s an agent for or on behalf of an. t�pagL.
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Consultant shall not at anv time or in anv manner rebresent that Consultant or anv of
Consultant's officers, employees, or agents are in any manner officials, officers, employees or
agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City's employees. Consultant expressly waives any claim Consultant may have to any
rights.
VII. Section 4.5, Prohibition Against Subcontracting or Assignment, is hereby amended
as follows:
Therefore, Consultant shall not contract with any other entity to perform in whole or in
part the services required hereunder without the express written approval of the City. Consultant
will subcontract with Electrical Energy Systems (EES) for the electrical work. In addition,
neither the City nor Consultant may transfer, assign, convey, hypothecate or encumber this
Agreement ,
h�Totheeatea or eneurabered voluntarily or by operation of law, whether for the benefit of
creditors or otherwise, without the prior written approval of Q-ty the other party.
VIII. Section 5.1, Insurance Coverages, is hereby amended to add the following:
(g) Excess Liability. A policy of excess liability for liability coverage in excess of
the Commercial Liability in an amount not less than $3,000,000 per occurrence/aggregate.
IX. Section 5.2, General Insurance Requirements, is hereby amended to replace all
references to the "City" with the "Cities of Palos Verdes Estates, Rancho Palos Verdes,
Rolling Hills, and Rolling Hills Estates."
X. Section 5.3, Indemnification, is hereby amended to replace all references to the
"City" with the "Cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates."
XI. Section 6.1, Records, is hereby amended as follows:
Such records shall be maintained for a period of three (3) years following completion of
the services hereunder, and the City shall have access to such records in the event any audit is
required upon thirty (30) days' advanced written notice.
XII. Section 6.3, Ownership of Documents, is hereby amended in part as follows:
Except as otherwise limited by the language below, all drawings, specifications,
maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records,
documents and other materials (the "documents and materials") prepared by Consultant,
its employees, subcontractors and agents in the performance of this Agreement shall be the
property of 0t -y Cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and
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Rolling Hills Estates and shall be delivered to City upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at
the City's sole risk and without liability to Consultant, and Consultant's guarantee and
warranties shall not extend to such use, reuse or assignment. Consultant may retain copies
of such documents for its own use. Consultant shall have the right to use the concepts
embodied therein. All subcontractors shall provide for assignment to City of any
documents or materials prepared by them, and in the event Consultant fails to secure such
assignment, Consultant shall indemnify City for all damages resulting therefrom.
Moreover, Consultant with respect to any documents and materials that may qualify as
"works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are
hereby deemed "works made for hire" for the City.
City acknowledges that Software Products contain valuable and proprietary information
of Consultant and City will not disassemble, decompile or reverse engineer any Software
Products to ,gain access to confidential information of Consultant.
Ownership of Software Products. The Software Products are cop�ri htg ed by Consultant
and remain the property of Consultant. The license granted under this Agreement is not a sale of
the Software Products or any copy. City owns the physical media on which the Software
Products are installed, but Consultant retains title and ownership of the Software Products and all
other materials included as part of the Software Products.
Rights in Software Products. Consultant represents and warrants that: (1) it has title to
the Software and the authority to grant license to use the Software Products; (2) it has the
corporate power and authority and the le _ a� 1 right to grant the licenses contemplated by this
Agreement; and (3) it has not and will not enter into agreements and will not take or fail to take
action that causes its legal right or abilitygrant such licenses to be restricted.
Ownership of LPR Data. Consultant retains all title and rights to Private LPR Data. City
retains all rights to LEA LPR Data generated by the City. Should City terminate agreement with
Consultant, a copy of all LEA LPR Data ,generated by the City will be created and provided to
the City. After the copy is created, all LEA LPR Data generated by the City will be deleted from
LEARN at the written request of an authorized representative of the Cites
Confidentiality. City acknowledges that Software Products contain valuable and
proprietary information of Consultant and City will not disassemble, decompile or reverse
engineer any Software Products to gain access to confidential information of Consultant.
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XIII. Section 6.4, Confidentiality and Release of Information, is amended to add:
use. conv or disclosure of Software Products by the U.S. Government is
subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-1(a)
and 227.7202-3(a) (1995), DFARS 252.227-7013(c)(1)(ii) (Oct 1988), FAR 12.212(a)(1995),
FAR 52.227-19, or FAR 52.227 (ALT III, , as applicable.
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EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Initial Service Period.
Task
Budget
A.
Manufacturing and Shipping of Hardware
$0 (Included with
installation)
B.
Installation of ALPR mobile and fixed cameras
$601,181.80
C.
System startup and commissioning of fixed and mobile
$66,797.98
ALPR cameras
D.
User and Agency Manager training
Included with
installation
E.
Software Support, Warranty and Maintenance
Included with
installation
II. Renewal of Service Period.
A. Service Fee. Payment of each Service Fee entitles City to all rights granted under
this Agreement, including without limitation, use of the Software Products for the
relevant Service Period, replacement of CLKs, and access to the updates and
releases of the Software Products and associated equipment driver software to
allow the Software Products to remain current and enable the best possible
performance. The annual Service Fee due for a particular Service Period is based
on the number of current Consultant issued CLK's at the time of Service Fee
invoicing, and which will be used by City in the upcoming Service Period.
Service Fees are included for the Initial Term.
A schedule of annual Service Fees for subsequent Service Periods are shown
below:
Annual Service Fee Schedule
(multiplied by number of LPR Cameras)
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UF- Service Fee $250
Payment of the Service Fee is due thirty (30) days prior to the renewal of the then -
current Service Period. All Service Fees are exclusive of any sales, use, value-
added or other federal, state or local taxes (excluding taxes based on Consultant's
net income) and City agrees to pay any such tax. Service Fees may increase by
no higher than 4% per year for years after the first year of this agreement.
B. Price Adjustment. Consultant has the right to increase or decrease the
annual Service Fee from one Service Period to another; provided, however, that in
no event will a Service Fee be increased by more than the greater of 50% of CPI
for Los Angeles in the prior year. If Consultant intends to adjust the Service Fee
for a subsequent Service Period, it must give City notice of the proposed increase
on or before the date that Consultant invoices City for the upcoming Service
Period.
C. Extended Warranty. Consultant and City may gree to an Extended
Warrantyperiod for Hardware. Due to the unavailability of Hardware, Consultant
provides no ,guarantee that an Extended Warranty will be available. Should
Consultant and City agree to the Extended Warranty, the annual fees are as
fnl l nwc
Annual Extended Warranty Fee Schedule
(multiplied by number of LPR Cameras)
11 11 Camera Warranty 11 $500 11 11
III. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all materials and equipment properly charged to the Services.
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B. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
C. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
V. The total compensation for the Services in the Initial Service Period shall not exceed
$667,979.78 as provided in Section 2.1 of this Agreement.
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services in accordance with the following schedule:
A. Manufacturing and Shipping of hardware by 45 days after receipt of a Purchase
Order.
B. Installation of ALPR mobile and fixed cameras by 90 days after receipt of a
Purchase Order.
C. System startup and commissioning of fixed and mobile ALPR cameras by 90 days
of receipt of a Purchase Order.
D. User and Agency Manager training by 90 days of receipt of a Purchase Order.
E. Software Support, Warranty and Maintenance is ongoing per the Term of the
Agreement.
i. Cities will receive technical support by submitting a support ticket to
Consultant's company support website or by sending an email to Consultant's support
team. Consultant shall respond as soon as reasonably possible and in any event no later
than twenty-four (24) hours.
II. Consultant shall deliver the following tangible work products to the City by the
following dates.
A. Site Specific Preparation Sheet by 30 days of receipt of a Purchase Order.
B. System Startup and Commissioning Report by 90 days of receipt of a Purchase
Order.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
01203.0001/297744.12