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CC DM 20160621 B - 20160517 CC MINS DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MAY 17, 2016 The meeting was called to order at 6:04 P.M. by Mayor Dyda at Fred Hesse Community Park, 29301 Hawthorne Boulevard. City Council roll call was answered as follows: PRESENT: Brooks, Campbell*, Duhovic*, Misetich, and Mayor Dyda ABSENT: None *Councilman Duhovic and Mayor Pro Tem Campbell arrived late. Also present were Doug Willmore, City Manager; David Aleshire, City Attorney; Gabriella Yap, Deputy City Manager; Teresa Takaoka, Deputy City Clerk; and, Carla Morreale, City Clerk. PUBLIC COMMENTS: (This section of the agenda is for audience comments regarding Closed Session items) None. CLOSED SESSION ITEMS ANNOUNCED: City Attorney Aleshire announced the items to be discussed in Closed Session. RECESS TO CLOSED SESSION: At 6:05 P.M., the Council recessed to Closed Session. *Councilman Duhovic and Mayor Pro Tem Campbell arrived at 6:07 P.M., prior to the start of the Closed Session. RECONVENE TO REGULAR SESSION: The meeting was reconvened to Regular Session at 7:02 P.M. ROLL CALL: City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Misetich, and Mayor Dyda Draft City Council Minutes May 17, 2016 Page 1 of 16 ABSENT: None Also present were Doug Willmore, City Manager; David Aleshire, City Attorney; Gabriella Yap, Deputy City Manager; Michael Throne, Director of Public Works; Cory Linder, Director of Recreation and Parks; Ara Mihranian, Community Development Director; Trang Nguyen, Deputy Director of Finance; Ron Dragoo, Principal Engineer; So Kim, Senior Planner; Octavio Silva, Associate Planner; Teresa Takaoka, Deputy City Clerk; and, Carla Morreale, City Clerk. Also present were the following: Captain Dan Beringer, Lomita Station, Los Angeles County Sheriff's Department; and Elizabeth Sala, West Vector Control District Board Member. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Deputy City Clerk Takaoka. CLOSED SESSION REPORT: City Attorney Aleshire reported on the following Closed Session items: 1) With respect to the Existing Litigation in the Parks, et al. v. The City of Rancho Palos Verdes case, a status report was provided and no reportable action was taken; 2) With respect to the Existing Litigation in the Cherine Medawar; Jill Medawar v. City of Rancho Palos Verdes, et. al. case, a status report was provided and no reportable action was taken; 3) With respect to the item regarding Potential Litigation against the City, based on a letter from attorney Ted. K. Lippincott, a status report was provided and no reportable action was taken; and, 4) With respect to the Public Employee Performance Evaluation of the City Manager, there was discussion and no reportable action taken. Mayor Dyda reported that the City Council is in the process of creating a process for the performance evaluation which has contributed to the delay, but noted the Council is moving forward in that process. CEREMONIAL: Mayor Dyda recognized Dr. George Wissa, business owner of Golden Cove Pharmacy, and presented him with a Certificate of Recognition for his contributions and customer service to the residents of the City and Peninsula. MAYOR'S ANNOUNCEMENTS: Mayor Dyda announced that Public Works week was May 15-21 and thanked the Public Works staff for their continual efforts in improving the quality of life for all of the City's residents. Mayor Dyda thanked and recognized the many volunteers who have Draft City Council Minutes May 17, 2016 Page 2 of 16 participated in the Recreation and Parks Volunteer Program contributing to the success of 38 volunteer projects and events throughout the City in 2015. RECYCLE DRAWING: Mayor Dyda announced Recyclers of the Month from the May 3, 2016 City Council meeting: Adriana Ginsburg and Sherry Unmack. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. APPROVAL OF AGENDA: Councilman Duhovic moved, seconded by Councilman Misetich, to approve the agenda, as presented. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION: None. PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Noel Weiss, provided comments regarding concerns about the Rancho LPG Tank Facility located in San Pedro. Jim Gordon, Rancho Palos Verdes, provided comments regarding the City's major accomplishment in improving the traffic situation along the Palos Verdes Drive East switchbacks; and noted concern regarding the closure of the bridge at Trump National Golf Course which was to be closed due to geological issues. Diane Smith, Rancho Palos Verdes, provided comments regarding the improved traffic situation along the Palos Verdes Drive East switchbacks. Bernadette Sabath, Peninsula Verde resident, Rancho Palos Verdes, provided comments regarding the recent May 10, 2016 Planning Commission meeting where concerns regarding Green Hills Memorial Park were discussed. CITY MANAGER REPORT: Draft City Council Minutes May 17, 2016 Page 3 of 16 City Manager Willmore introduced and welcomed the City's new Human Resources Manager, Mary Ortiz Bradley. City Manager Willmore invited Elizabeth Sala, the City's representative on the West Vector Control District Board, to provide a report and updated information from the West Vector Control. Elizabeth Sala, West Vector Control District Board Member, provided an oral report regarding health concerns pertaining to West Nile Virus which is transmitted by mosquitos; the new invasive Aedes mosquito which is carrying the Zika Virus; and ticks and Lyme disease. City Manager Willmore invited Director of Public Works Throne to provide a brief report and presentation in honor of Public Works' Week. Director of Public Works Throne provided a report and short video clip regarding the responsibilities of the Public Works Department in the areas of construction, maintenance, engineering, administration, and contract management. CONSENT CALENDAR: City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding Item D (Consideration and Possible Action to Reject All Bids received for the RPVty Building Improvement Project), Item H (Consideration and Possible Action to Award a Professional Services Agreement to KOA Consulting, Inc. to Aid in the Administration of Public Works Projects), Item I (Consideration and Possible Action to Authorize a Project Budget Increase to the Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget), Item J (Consideration and Possible Action to Receive and File a Report on Green Hills Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum), and Item L (Consideration and Possible Action to Award a Construction Agreement to Hardy and Harper, Inc. for the Construction of the Annual Sidewalk Repair and Replacement Program Project, and to Award a Professional Services Agreement to Sunbeam Consulting for Inspection Services); and there were requests to speak regarding Item E (Consideration and Possible Introduction of an Ordinance to Permit Special Events on City Property and Public Rights -of -Way), Item I (Consideration and Possible Action to Authorize a Project Budget Increase to the Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget), and Item J (Consideration and Possible Action to Receive and File a Report on Green Hills Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum). Brief discussion ensued between Councilman Duhovic and Principal Engineer Dragoo regarding Item D (Consideration and Possible Action to Reject All Bids received for the RPVty Building Improvement Project), and Item H (Consideration and Possible Action to Award a Professional Services Agreement to KOA Consulting, Inc. to Aid in the Administration of Public Works Projects). Draft City Council Minutes May 17, 2016 Page 4 of 16 Councilman Duhovic requested that Item N (Consideration and Possible Action to Approve the Sheriff's Law Enforcement Agreement and Deployment Survey) be removed from the Consent Calendar for separate consideration. Councilman Misetich moved, seconded by Councilwoman Brooks, to approve the Consent Calendar, as amended, with Item E (Consideration and Possible Introduction of an Ordinance to Permit Special Events on City Property and Public Rights -of -Way), Item I (Consideration and Possible Action to Authorize a Project Budget Increase to the Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget), and Item J (Consideration and Possible Action to Receive and File a Report on Green Hills Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum), to follow immediately after the Consent Calendar; and Item N (Consideration and Possible Action to Approve the Sheriff's Law Enforcement Agreement and Deployment Survey) to follow after Regular Business. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the April 19, 2016 Regular Meeting. Register of Demands ADOPTED RESOLUTION NO. 2016-17, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Consideration and Possible Action to Reject All Bids received for the RPVty Building Improvement Project 1) Rejected all bids received for the RPVty Building Improvement Project; and, 2) Directed Staff to revise the project bidding criteria, modify the scope of work without impacting essential elements of the project, with a goal of decreasing the construction cost, and re -advertise the project as soon as possible. Draft City Council Minutes May 17, 2016 Page 5 of 16 Consideration and Possible Introduction of an Ordinance to Permit Special Events on City Property and Public Rights -of -Way This item was removed from the Consent Calendar for separate consideration. Consideration and Possible Action to Initiate Proceedings for the Annual Levy and Assessments of the Existing Citywide Landscaping and Lighting Maintenance District 1) ADOPTED RESOLUTION NO. 2016-18, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2016-17 AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE; 2) ADOPTED RESOLUTION NO. 2016-19, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FY 2016-17; and, 3) ADOPTED RESOLUTION NO. 2016-20, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE CITY COUNCIL'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FY 2016-17 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO. Consideration and Possible Action regarding Two Claims Against the City by Rick Anthony Egan and Dylan Michael Egan Rejected the claims and directed Staff to notify the claimants' attorney. Consideration and Possible Action to Award a Professional Services Agreement to KOA Consulting, Inc. to Aid in the Administration of Public Works Projects 1) Authorized the award of a contract with KOA Consulting, Inc. for Professional Services up to $100,000 for assistance in the administration of Public Works Projects as needed; 2) Authorized the Mayor and City Clerk to execute the Professional Services Agreement with KOA Consulting, Inc.; and, 3) Authorized the Mayor and City Clerk to execute the Professional Services Agreement, subject to approval as to form by the City Attorney. Draft City Council Minutes May 17, 2016 Page 6 of 16 Consideration and Possible Action to Authorize a Project Budget Increase to the Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget This item was removed from the Consent Calendar for separate consideration. Consideration and Possible Action to Receive and File a Report on Green Hills Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum This item was removed from the Consent Calendar for separate consideration. Consideration and Possible Action to Authorize the City Clerk to file a Notice of Completion for the ADA Access and Sidewalk Improvements on the Palos Verdes Drive West Project 1) Accepted the project as complete; 2) Authorized the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, 3) Authorized the Director of Public Works to release the 5% construction retention payment to DASH Construction Company, Inc., 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. Consideration and Possible Action to Award a Construction Agreement to Hardy and Harper, Inc. for the Construction of the Annual Sidewalk Repair and Replacement Program Project, and to Award a Professional Services Agreement to Sunbeam Consulting for Inspection Services 1) Approved the project specifications on file in the Public Works Department for the Sidewalk Repair and Replacement Program, FY 2015-16; 2) Awarded a Public Works Agreement, in a form approved by the City Attorney, to Hardy & Harper, Inc. for construction services related to the Sidewalk Repair and Replacement Program, FY 2015-16 for an amount not -to -exceed $303,000; 3) Awarded a Professional Services Agreement, in a form approved by the City Attorney, to Sunbeam Consulting for Construction Management and Inspection services for the amount of $25,200; and, 4) Authorized Staff to use an additional 10% ($30,300) for a construction contingency. Consideration and Possible Action to Award a Construction Agreement to Hardy and Harper, Inc., for the Construction of the Residential Street Rehabilitation Project, Phase I, Area 2 — Concrete and Asphalt Repairs; and to Award a Professional Services Agreement to Anderson Penna Partners, Inc., for Construction Management and Inspection Services 1) Approved the construction plans and project specifications on file in the Public Works Department for the Residential Street Rehabilitation Project, Phase I, Area 2 — Concrete Draft City Council Minutes May 17, 2016 Page 7 of 16 Asphalt Repairs; 2) Awarded a Public Works Agreement for Construction to Hardy & Harper, Inc. for a not -to -exceed amount of $1,789,000 for construction services related to the Residential Street Rehabilitation Project, Phase I, Area 2 — Concrete Asphalt Repairs; 3) Awarded a Professional Services Agreement to Anderson Penna Partners, Inc., for Construction Management and Inspection services for the amount of $259,453; 4) Authorized Staff to use an additional 10% ($178,900) for project contingency; and, 5) Authorized the Mayor and City Clerk to execute the Professional Services and Construction Agreements, subject to approval as to form by the City Attorney. Consideration and Possible Action to Approve the Sheriff's Law Enforcement Agreement and Deployment Survey This item was removed from the Consent Calendar for separate consideration. ITEMS REMOVED FROM THE CONSENT CALENDAR: Consideration and Possible Introduction of an Ordinance to Permit Special Events on City Property and Public Rights -of -Way City Clerk Morreale reported there was one request to speak regarding this item. Minas Yerelian, provided comments regarding the waiver of fees for residents for local events and non-profit organizations to be included in the proposed ordinance. Discussion ensued among Council Members and staff. Councilwoman Brooks moved, seconded by Councilman Misetich, to: INTRODUCE ORDINANCE NO. 581, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADDING A NEW CHAPTER ENTITLED "SPECIAL EVENT PERMITS" TO TITLE 12 OF THE RANCHO PALOS VERDES MUNICIPAL CODE. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Consideration and Possible Action to Authorize a Project Budget Increase to the Sunnyside Ridge Trail Segment Project that is Cost Neutral to the City Budget City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were two requests to speak regarding this item. Draft City Council Minutes May 17, 2016 Page 8 of 16 Director of Public Works Throne provided a brief staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members and staff. Sharon Yarber, Rancho Palos Verdes, requested information regarding the cost of the proposed changes and the award of the contract; and raised concerns regarding the surface over the concrete walkway as it impacts the safety of equestrians. Madeline Ryan, Rancho Palos Verdes, provided comments regarding the change in design of the walkway; concerns regarding the surface of the walkway, suggesting the use of compacted decomposed granite for the surface; and, commented on the additional amount of funding to KOA for construction management. Councilman Duhovic moved, seconded by Councilwoman Brooks, to: 1) Authorize the Director of Public Works to execute a change order to the design contract with KOA in the amount of $20,000; and, 2) Authorize an increase to the project budget in the amount of $35,000 to accommodate additional costs associated with the revised design. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Consideration and Possible Action to Receive and File a Report on Green Hills Memorial Park regarding Pacific Terrace/Memorial Terrace Mausoleum City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were four requests to speak regarding this item. Senior Planner Kim provided a staff report and PowerPoint presentation regarding this item. Noel Weiss, provided comments regarding the use of an interpretation review process for concerns regarding internments in the Pacific Terrace/Memorial Terrace Mausoleum and storage of vaults on Inspiration Slope at Green Hills Memorial Park. Sharon Loveys, provided comments and a PowerPoint presentation regarding setbacks and burials at the Pacific Terrace/Memorial Terrace Mausoleum at Green Hills Memorial Park. Joanna Jones -Reed, Vista Verde, provided comments regarding a recent Planning Commission meeting and concerns regarding Green Hills Memorial Park. Draft City Council Minutes May 17, 2016 Page 9 of 16 Lori Brown, Vista Verde Condos, Lomita, provided comments regarding the sales of plots as part of the Master Plan of Green Hills Memorial Park. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Councilman Duhovic moved, seconded by Mayor Pro Tem Campbell, to receive and file a report on Green Hills Memorial Park regarding the niches and vaults inside the Pacific Terrace/Memorial Terrace Mausoleum. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None RECESS AND RECONVENE: Mayor Dyda called a recess from 8:29 P.M. to 8:41 P.M. REGULAR BUSINESS: Consideration and Possible Action to Appoint a Member to Fill the Vacancy on the Emergency Preparedness Committee (EPC) As there was no request for a staff report, City Clerk Morreale distributed ballots for the selection of a member to fill the vacancy on the EPC. After one round of balloting, Joe Locascio was unanimously selected to fill the vacancy on the Emergency Preparedness Committee, said term of office until January 2019. Consideration and Possible Action to Address Nighttime Activities at Marilyn Ryan Sunset Point Park Senior Planner Kim provided a brief staff report and PowerPoint presentation regarding this item. Councilman Duhovic recused himself from the discussion and left the dais at 8:56 P.M. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Jerry Duhovic, Rancho Palos Verdes, provided comments regarding concerns about daytime and nighttime activities that occur at the Marilyn Ryan Sunset Point Park, including problems with late night visitors, graffiti, use of alcohol, loud noise and music, and trash. Draft City Council Minutes May 17, 2016 Page 10 of 16 Mickey Rodich, provided comments regarding concerns about the nighttime activities that take place at the Marilyn Ryan Sunset Point Park. Councilwoman Brooks, seconded by Councilman Misetich, to: Consider implementing Staff's recommended Option Nos. 8 through 11 and direct Staff to return with details on their implementation. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Misetich and Mayor Dyda NOES: None ABSENT: Duhovic (recused) Councilman Duhovic returned to the dais at 9:14 P.M. REORDER OF THE AGENDA: Mayor Pro Tem Campbell moved, seconded by Councilman Misetich, to reorder the agenda to hear Item No. 4 (Consideration and Possible Action to Initiate a Code Amendment regarding Short -Term Rentals in the City) next due to the number of speakers present for that item. Without objection, Mayor Dyda so ordered. Consideration and Possible Action to Initiate a Code Amendment regarding Short -Term Rentals in the City (Planning Case No. ZON2016-00188) City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were 13 requests to speak regarding this item. Mayor Dyda stated that due to the number of requests to speak, each speaker would be allowed two minutes to state his/her position regarding this item. Associate Planner Silva provided a staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members, staff, and City Attorney Aleshire. The following people spoke in support of the staff recommendation to prohibit short-term rentals in the City's single-family residential zoning districts, due to concerns regarding safety issues, traffic and parking problems, use of residences as "party houses," impact on neighborhoods, use of alcohol, excessive noise, trash issues, and large crowds and fighting: Noel Park, Rancho Palos Verdes; Arline Grotz, Rancho Palos Verdes; Jarrod Koch, Rancho Palos Verdes; Justin Holcher, Rancho Palos Verdes; Greg Mitre, Rancho Draft City Council Minutes May 17, 2016 Page 11 of 16 Palos Verdes; Carmen Mitre, Rancho Palos Verdes; Yulia, Rancho Palos Verdes; and, Chris Huang, Rancho Palos Verdes. The following people spoke in opposition to the staff recommendation, due to desiring the ability to rent their homes out occasionally for various reasons including renting a home for visiting relatives, keeping a vacant home occupied and maintained, and for rental income or home exchanges: Wes Wang, Rancho Palos Verdes; Ling Tang, Rancho Palos Verdes, Yolanda Pan, Rancho Palos Verdes, and, Alan Siegel, Rancho Palos Verdes. Councilman Misetich moved, seconded by Councilman Duhovic to approve the staff recommendation to: 1) Review the options to regulate short-term rentals in the City, including Staff's recommended option to prohibit short-term rentals in the City's single- family residential zoning districts; and, 2) Initiate Code Amendment proceedings to prohibit short-term rentals in the City's single-family residential zoning districts. Discussion continued among Council Members, staff, and City Attorney Aleshire. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Misetich and Mayor Dyda NOES: Campbell ABSENT: None Councilman Misetich moved, seconded by Councilman Duhovic, to extend the meeting to 11:00 P.M. Without objection, Mayor Dyda so ordered. RECESS AND RECONVENE: Mayor Dyda called a brief recess from 10:15 P.M. to 10:24 P.M. Consideration and Possible Action to Resume the Peafowl Trapping Program for 2016 City Clerk Morreale reported that there were two requests to speak regarding this item. Councilman Duhovic moved, seconded by Councilwoman Brooks, to waive the staff report. Without objection, Mayor Dyda so ordered. Noel Park, Rancho Palos Verdes; Carol Mueller, Rancho Palos Verdes., Anette; and, Bob Koch, Rancho Palos Verdes spoke in support of the staff recommendation. Draft City Council Minutes May 17, 2016 Page 12 of 16 Natalie Massey, Rancho Palos Verdes, stated that she loves the peafowl and wanted to ensure humane trapping of the peafowl. Councilman Misetich moved, seconded by Councilwoman Brooks, to: 1) Receive and file a final summary report on the 2015 Peafowl Trapping Program; and, 2) Review the 2016 Peafowl Census Report, and direct Staff to resume the humane trapping and relocation of up to 150 peafowl for 2016 within the five neighborhoods identified in the Peafowl Management Plan. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Consideration and Possible Action to Approve in Concept a Lease of City Hall Property to the Rancho de los Palos Verdes Historical Society for Storage and Curation of Historic Palos Verdes Peninsula Artifacts City Clerk Morreale reported that there was one request to speak regarding this item. Director of Public Works Throne provided a brief staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Dwight Abbott, Board Member and Co -Founder, Palos Verdes Historical Society, Palos Verdes Estates, provided comments regarding the purpose of the Historical Society, and the desire to temporarily locate the artifacts trailer of the Historical Society, to be used for storage and cataloging of Peninsula historical artifacts on the City Hall property. Councilwoman Brooks moved, seconded by Councilman Misetich, to: 1) Approve in concept a lease of City Hall property to the Rancho de los Palos Verdes Historical Society; and, 2) Direct staff to commence lease negotiations and submit to the City Council a draft lease agreement for consideration. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Draft City Council Minutes May 17, 2016 Page 13 of 16 Councilman Duhovic moved, seconded by Councilwoman Brooks, to extend the meeting to 11:20 P.M. Without objection, Mayor Dyda so ordered. Consideration and Possible Action regarding the Fraud, Waste, and Abuse Hotline City Clerk Morreale reported that there were two requests to speak regarding this item. City Attorney Aleshire provided a brief report regarding this item. Discussion ensued among Council Members, staff, and City Attorney Aleshire. Councilman Duhovic moved, seconded by Councilman Misetich, to extend the meeting to midnight. Without objection, Mayor Dyda so ordered. Sheri Hastings, Rancho Palos Verdes, provided comments regarding her software engineer and computer background, stated that there is no anonymity for most programs unless there is a very secure firewall, noting she hacked into the program and was appalled at what her investigations revealed. Noel Park, Rancho Palos Verdes, provided comments regarding the offensive nature of the Fraud, Waste and Abuse Hotline Program, the waste of money for this program, and encouraged the Council to cancel the program. Jarel Wheaton, Rancho Palos Verdes, provided comments regarding the offensive nature of the Fraud, Waste and Abuse Hotline Program and risks that the City is exposed to by a Council Member acting inappropriately, noting the Program is not a good use of City funds. Councilman Duhovic moved, seconded by Mayor Dyda, to approve the staff recommendation to: 1) Direct Staff to revise the City's current Fraud, Waste, and Abuse Hotline Policy to incorporate the recommended changes discussed below, or other changes that the Council deems appropriate, and to present the revised Policy to the Council for adoption; 2) Direct Staff to review the City's website — specifically, the pages concerning the Fraud Hotline — and prepare to make updates with The Network/NAVEX that will implement the changes in the revised Policy and help potential reporters to file appropriate reports; and, 3) Direct that the program continue one additional year, with the initial point of contact being the City Attorney's Office. City Attorney Aleshire noted that the program as revised will be brought back to the City Council. Draft City Council Minutes May 17, 2016 Page 14 of 16 The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None Consideration and Possible Action to Approve the Sheriff's Law Enforcement Agreement and Deployment Survey In response to questions from Councilman Duhovic, Deputy City Manager Yap provided information regarding the growth rate increase based on new positions with the Sheriff's Department and increased directed patrols on an as -needed basis. Councilwoman Brooks moved, seconded by Councilman Duhovic, to authorize the City Manager to sign the FY16-17 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates); and the FY16-17 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff's Department. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda NOES: None ABSENT: None STUDY SESSION: DISCUSSION TOPICS: Review of Tentative Agendas and Council Goals and Priorities This item was continued to the June 6, 2016 City Council meeting. FUTURE AGENDA ITEMS: This item was continued to the June 6, 2016 City Council meeting. CITY COUNCIL ORAL REPORTS: This item was continued to the June 6, 2016 City Council meeting. ADJOURNMENT: Draft City Council Minutes May 17, 2016 Page 15 of 16 At 12:05 A.M. on May 18, 2016, Mayor Dyda adjourned the meeting to an Adjourned Regular Meeting to be held on May 31, 2016 at 6:30 P.M. at Hesse Park for a Budget Workshop. Attest: City Clerk WACity Council Minutes\2016\20160517 CC MINS DRAFT.docx Mayor Draft City Council Minutes May 17, 2016 Page 16 of 16