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CC SR 20160517 N - FY16-17 Sheriff's Law Enforcement Services AgreementRANCHO PALOS VERDES CITY COUNCIL AGENDA REPORT AGENDA DESCRIPTION: MEETING DATE: 05/17/2016 AGENDA HEADING: Consent Calendar Consideration and possible action to approve the Sheriff's Law Enforcement Agreement and Deployment Survey. RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to sign the FY16-17 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates); and the FY16-17 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff's Department. FISCAL IMPACT: $5,369,143 for Sheriff's General Law Enforcement Services throughout the City. $528,160 is budgeted for Sheriff's Special Programs, which includes $440,160 budgeted for Preserve Enforcement and $88,000 in directed patrols and traffic control. Amount Budgeted: N/A Additional Appropriation: $5,369,143 $528,160 Account Number(s): 101-1021-421-32-00 101-1024-421-32-00 ORIGINATED BY: Gabriella Yap, Deputy City Manager REVIEWED BY: Same as above APPROVED BY: Doug Willmore, City Manager;;;"/, ATTACHED SUPPORTING DOCUMENTS: A. RPV Contract Law Enforcement Service Level Agreement (page A-1) BACKGROUND AND DISCUSSION: Since its incorporation, law enforcement services have been provided to the City by the Los Angeles County Sheriff's Department. The agreement is overseen by the Regional Law Enforcement Committee, made up of two Councilmembers from each jurisdiction, which meets on a quarterly basis. In 2014, the regional cities agreed to migrate from a variable contract formula used to calculate the annual cost sharing of Sheriff's services to a fixed percentage -only formula. The formula apportions general law enforcement services among the three cities as follows: Rancho Palos Verdes (68%), Rolling Hills (4%) and Rolling Hills Estates (28%). Each year, the City Council approves a Law Enforcement Services Agreement and a Deployment Survey that stipulates the amount and type of law enforcement services to be provided to the City during the coming fiscal year. 1 Service Increases On January 19, 2016, the Council authorized funding for the City's portion of a jointly - shared Surveillance and Apprehension Team (SAT) detective (68% share of the $177,846 annual cost, not including liability). This was in addition to the service levels initially approved for FY15-16. After the Regional Law Committee and the other city councils approved funding, the SAT detective position was filled, beginning on April 1, 2016. This position will remain at the growth rate until FY17-18, when it will increase by about 50%. Special Programs On December 15, 2015, the City Council approved two deputies dedicated to providing greater enforcement in the Preserve area, starting on July 1, 2016 ($163,226 each, not including liability). The Deputies will assume the enforcement responsibilities currently performed by the Mountains Recreation and Conservation Authority (MRCA), whose contract with the City ends June 30, 2016. The positions listed above were added at the "growth" rate, which will increase by about 50% to the standard rate in FY17-18. The City has the ability to fund directed patrols to address specific community issues that are outside of the regional crime and traffic -control services provide by the Sheriff's Department. Staff is recommending that $72,000, the same amount as in FY15-16, be included in the FY16-17 Budget to provide the following directed patrols: • Coastal Area Patrol ($39,000) • Western Avenue Patrol ($8,000) • Summer Evening Patrol ($10,000) • Supplemental Patrol ($15,000) Staff will bring back this item if there is a need for increased directed patrols. In addition, there is currently a Traffic Control Officer for Rancho Vista Elementary School in Rolling Hills Estates shared by the three Regional Law member cities in accordance with the fixed -percentage formula. This item has been increased from $14,000 in FY15-16 to $16,000 in FY16-17 to account for the increases in contract rates and liability. Funding for these areas are budgeted under Public Safety -Special Programs, rather than the Sheriff Program, which funds general law enforcement services. Community Resource (CORE) Team The cost of the CORE Team has been divided among Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills based on the fixed regional formula. The City partially funds its share of the two -member CORE Team using state Local Citizens' Option for Public Safety (COPS) funds. Until the State budget is adopted, the status of this 2 significant funding source remains uncertain. The FY16-17 City budget will assume that the City will continue to receive $100,000 in COPS funding, as it has in the past. Staff will continue to monitor the status of COPS funding and inform the Council of any changes. Fiscal Impact The City's total expected FY16-17 Sheriff's Contract cost is $5,809,303 for both General Law Enforcement and Preserve Enforcement Services. This amount incorporates a 3.7% increase in rates from last year's contract, as well as a 3.5% increase in the City's contribution to the Liability Trust Fund, which rose from 6% to 9.5%. Under the Public Safety -Sheriff budget program, $5,369,143 is budgeted for general law enforcement such as regular patrol, traffic enforcement and the SAT team. This amount includes the additional shared SAT detective, amounting to $132,424 annually including liability. It also includes the initial SAT detective equipment cost of $28,272 and the Automated License Plate Recognition (ALPR) cameras mounted on the two Rancho Palos Verdes -dedicated patrol vehicles ($9,300). In the Public Safety -Special Programs budget program, $528,160 is budgeted for Preserve Enforcement, which includes $357,465 for Deputies and $82,695 for a Sheriff's 4 -wheel -drive vehicle. Also included in the Public Safety -Special Programs budget is $88,000 made up of $72,000 in directed patrols and $16,000 for traffic control at Rancho Vista Elementary School. These are not included in the Service Level Agreement, and are billed by the Sheriff as services are provided. ALTERNATIVES: In addition to the Staff recommendation, the following alternatives are available for the City Council's consideration: Directing Staff to change the service levels by increasing or decreasing dedicated units and/or special programs. 3 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES Service Level Authorization CITY: Rancho Palos Verdes FISCAL YEAR: 2016-2017 EFFECTIVE DATE: 7/1/2016 CODE # SERVICES TOTAL SERVICE UNITS PURCHASED CONTRACT LAW NEW PREVIOUS CHANGE USE ONLY DEPUTY SHERIFF SERVICE UNIT 306 40 Hour 0.0000 0.0000 0.0000 307 56 Hour 8.7000 8.7000 0.0000 308 70 Hour 0.0000 0.0000 0.0000 310 Non -Relief 1.3600 1.3600 0.0000 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 301 40 Hour 0.0000 0.0000 0.0000 302 56 Hour 0.0000 0.0000 0.0000 303 70 Hour 0.0000 0.0000 0.0000 305 Non -Relief 1.3600 1.3600 0.0000 GROWTH DEPUTY, UNITS (Non -Relief Only) 335 Deputy 4.0000 2.0000 2.0000 336 Deputy, B-1 0.6800 0.6800 0.0000 GRANT UNITS (Non -Relief Only) 386 Deputy 1.3600 1.3600 0.0000 385 Deputy B-1 0.0000 0.0000 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) 342 Lieutenant 0.0000 0.0000 0.0000 353 Sergeant 0.0000 0.0000 0.0000 348 Sergeant Motor 0.0000 0.0000 0.0000 305A Motor Deputy 0.6800 0.6800 0.0000 354 Watch Deputy 0.0000 0.0000 0.0000 345 Operations Assistant III 0.0000 0.0000 1 0.0000 344 Operations Assistant II 0.0000 0.0000 0.0000 343 Operations Assistant 1 0.0000 0.0000 0.0000 329 Crime Analyst 0.0000 0.0000 0.0000 347 Security Officer 0.0000 0.0000 0.0000 331 Custody Assistant 0.0000 0.0000 0.0000 340 Law Enforcement Technician w/o Vehicle 0.0000 0.0000 0.0000 351 Station Clerk 11 0.0000 0.0000 0.0000 325 Community Service Assistant w/Vehicle 0.0000 0.0000 0.0000 Other Need to insert cost on P 2 0.0000 0.0000 0.0000 SH -AD 575 (REV. 04/16) © Copyright 2016 Los Angeles County Sheriff's Department. All Rights Reserved. Page 2 A-1 HOURS OF SERVICE 8 ESTIMATED CHARGES Rancho Palos Verdes SERVICE UNITS UNIT COST _ UNITS PURCHASED LIABILITY @ 9.5 % TOTAL COST WITH LIABILITY YEARLY HOURS PER SERVICE UNIT ANNUAL GOAL (HOURS) ANNUAL GOAL (MINUTES) PERSONNEL REQUIRED DEPUTY SHERIFF SERVICE UNIT 40 Hour $273,175 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $382,446 8.7 3,327,280.20 316,091.62 3,643,371.82 2920 25,404 1,524,240 14.1984 70 Hour $478,057 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $248,341 1.36 337,743.76 32,085.66 369,829.42 1789 2,433 145,982 1.3600 DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour $288,274 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $403,583 0 0.00 0.00 0.00 2920 0 0 0.0000 70 Hour $504,479 0 0.00 0.00 0.00 3650 0 0 0.0000 Non -Relief $262,067 1.36 356,411.12 33,859.06 390,270.18 1789 2,433 145,982 1.3600 GROWTH DEPUTY UNITS (Non -Relief Only) Deputy $163,226 4 652,904.00 62,025.88 714,929.88 1789 7,156 429,360 4.0000 Deputy B-1 $177,846 0.68 120,935.28 11,488.85 132,424.13 1789 1,217 72,991 0.6800 GRANT UNITS (Non -Relief Only) Deputy $163,226 1.36 221,987.36 21,088.80 243,076.16 1789 2,433 145,982 1.3600 Deputy B-1 $177,846 0 0.00 0.00 0.00 1789 0 0 0.0000 SUPPLEMENTAL POSITIONS (Non -Relief Only) Lieutenant $258,740 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant $215,599 0 0.00 N/A 0.00 1789 0 0 0.0000 Sergeant Motor $227,457 0 0.00 0.00 0.00 1789 0 0 0.0000 Motor Deputy $262,067 0.68 178,205.56 16,929.531 195,135.09 1789 1,217 72,991 0.6800 Watch Deputy $175,346 0 0.00 0.001 0.00 1789 0 0 0.0000 Operations Assistant III $119,050 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant II $103,960 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant 1 $83,670 0 0.00 N/A 0.00 1789 0 0 0.0000 Crime Analyst $119,638 0 0.00 N/A 0.00 1789 0 0 0.0000 Security Officer $73,311 0 0.00 0.00 0.00 1789 0 0 0.0000 Custody Assistant $97,014 0 0.00 0.00 0.00 1789 0 0 0.0000 Law Enforcement Technician w/o Vehicle $87,900 0 0.00 0.00 0.00 1789 0 0 0.0000 Station Clerk 11 $77,353 0 0.00 N/A 0.00 1789 0 0 0.0000 Community Service Assistant w/Vehicle $59,762 0 0.00 0.00 0.00 1789 0 0 0.0000 Other Need to insert cost in next column 0 0.00 N/A 0.00 1789 0 0 0.0000 Public Safety Equipment see Page 4 120,266.68 N/A 120,266.68 ESTIMATED COST FOR SERVICE UNITS $5,315,733.96 LIABILITY @ 9.5% = $493,569.39 TOTAL ESTIMATED COST SH -AD 575 REV. 04/16 $5,809,303.35 LIEUTENANT SERGEANT BONUS DEPUTY MOTOR DEPUTY DEPUTY SECURITY OFFICER LET, CSA, CA, PCO CLERICAL TOTAL SWORN TOTAL CIVILIAN HOURS 0 0 3,650 1,217 37,426 0 0 0 42,29211 0 MINUTES 0 0 218,974 72,991 2,245,565 0 0 0 PERSONNEL 0.00 0.00 2.04 0.68 20.92 0.00 0.00 0.00 2,537,530 0 23.64 0.00 Page 2 A-2 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY EFFECTIVE DATE: 7/1/2016 City: Rancho Palos Verdes SERVICE UNIT TOTAL UNITS PURCHASED DEPLOYMENT TOTAL UNITS ASSIGNED GENERAL LAW TRAFFIC LAW MOTOR SPECIAL TEAM EM DAY PM EM DAY PM DEP ASSIGN D.B. LEADER DEPUTY, GENERALIST 40 Hour 0 0 56 Hour 8.7 1.57 3.26 3.87 8.7 70 Hour 0 0 Non -Relief 1.36 0.68 0.68 1.36 Motor 0.68 0.68 0.68 DEPUTY, BONUS I 40 Hour 0 0 56 Hour 0 0 70 Hour 0 0 Non -Relief 1.36 1.36 1.36 GROWTH DEPUTY Deputy 4 1 1 2 B-1 0.68 0.68 0.68 GRANT DEPUTY Deputy 1.36 1.36 1.36 B-1 0 0 Routine City Helicopter Billing Agreement (Indicate preference with an "X") YES NO X License Detail - Business License & Renewal Applications (Indicate preference with an "X") YES X NO License Detail - Acts on Violations Observed within the City (Indicate preference with an "X") YES X NO NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided. REPORT PREPARED BY: Sergeant Andrew B. Cruz DATE: 5/9/2016 APPROVED BY: Captain Daniel P. Beringer DATE: UNIT COMMANDER CITY APPROVAL BY: DATE: CITY OFFICIAL "I certify that I am authorized to make this commitment on behalf of the City" PROCESSED AT CLEB BY: DATE: YES NO N/A NG MEMO REQUIRED AND SUBMITTED: SONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMITTED: 4NIZATIONAL CHART REQUIRED AND SUBMITTED: 'STATEMENT REQUIRED AND SUBMITTED: DEPLOYMENT CONTRACT UPDATED: TE PROGRAM IN RAPS UPDATED: SH -AD 575 (REV. 04/16 Page 3 A-3 FY 2016 - 2017 CONTRACT CITY PUBLIC SAFETY EQUIPMENT USE RATES ALPR with Install on LASD Vehicle ANNUAL COSTS WITH MAINTENANCE & FUEL Billing Code # of Initiated Fiscal Year Ford Taurus with MDC 377 FY 14/15 $4,650 Ford Explorer with MDC FY 15/16 Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 364 FY 14/15 $9,145 365 FY 14/15 $17,443 364A FY 15/16 $13,429 365A FY 15/16 $22,378 364B FY 16/17 $13,976 365B FY 16/17 $22,945 364C N/A $0 365C N/A $0 364D N/A $0 365D N/A $0 ALPR with Install on LASD Vehicle ANNUAL COSTS WITH MAINTENANCE ONLY (NO FUEL) Billing Code # of Initiated Fiscal Year Ford Taurus with MDC 377 FY 14/15 $4,650 Ford Explorer with MDC FY 15/16 Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 366 FY 14/15 $6,880 367 FY 14/15 $11,053 366A FY 15/16 $11,164 367A FY 15/16 $15,988 366B FY 16/17 $11,711 367B FY 16/17 $16,555 366C N/A $0 367C N/A $0 366D N/A $0 367D N/A $0 ALPR with Install on LASD Vehicle ANNUAL COSTS WITH AIR TIME & SOFTWARE MAINTENANCE Billing Code # of Initiated Fiscal Year Rate 377 FY 14/15 $4,650 377A 2 FY 15/16 MDC (CF -31) Only for City Install' 377B FY 16/17 $4,650 MDC (CF -31/19) Only3 N/A Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate 375 FY 14/15 $1,265 376 FY 14/15 $1,265 375A FY 15/16 $5,606 376A FY 15/16 $5,606 375B FY 16/17 $5,606 376B FY 16/17 $5,606 375C N/A $0 376C N/A $0 375D N/A $0 376D N/A $0 ALPR with Install on LASD Vehicle Billing Code # of Initiated Fiscal Year Rate 377 FY 14/15 $4,650 377A 2 FY 15/16 $4,650 377B FY 16/17 $4,650 377C N/A $0 377D N/A $0 Vehicle Purchases for Contract Additions Billing Code # of Vehicle Type Rate 379 0.68 Solid Sedan (Charger) $41,576 380 1 B/W Ford Expedition 4x4 $82,695 Cost of all Equipment Purchased: 1 $120,267 Notes: 1. MDC & ALPR Costs for mainteneance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle. 3. MDC Equipment Costs Paid in Years 1 & 2. SH -AD 575 (REV. 04/16) Page 4 A-4