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CC SR 20160517 05 - Lease at City Hall for Historical Artifact TrailerRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/17/2016 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA DESCRIPTION: Consideration and possible action to approve in concept a lease of City Hall property to the Rancho de los Palos Verdes Historical Society for storage and curation of historic Palos Verdes Peninsula artifacts. RECOMMENDED COUNCIL ACTION: (1) Approve in concept a lease of City Hall property to the Rancho de los Palos Verdes Historical Society; and, (2) Direct Staff to commence lease negotiations and submit to the City Council a draft lease agreement for consideration. FISCAL IMPACT: Estimated ground lease payment between $1,120 to $2,240 per year, plus cost of electrical service to be determined. Amount Budgeted: $0 Additional Appropriation: None Account Number(s): N/A ORIGINATED BY: Michael Throne, PE, Director of Public Works REVIEWED BY: Same as above APPROVED BY: Doug Willmore, City Manager, ATTACHED SUPPORTING DOCUMENTS: A. Storage/curation trailer (page A-1) B. Proposed location (page B-1) BACKGROUND AND DISCUSSION: The City was approached by the Rancho de los Palos Verdes Historical Society (Society) with a request to consider locating on City -owned property a recently -donated storage trailer that would be used to catalog and curate historic artifacts of the Palos Verdes Peninsula. Public Works, Community Development and the City Manager's Office have reviewed the Society's request and provide the following information to be used by the City Council when considering this proposal. 1. The storage/curation trailer (Attachment A) is classified as a trailer under the Vehicle Code and, consequently, is not subject to a building permit from the City since it is not classified as a modular building. 1 2. After a site review of City properties, the most feasible location to place the trailer is in the rear City Hall parking lot (Attachment B). Locating the trailer there would displace the parking spots reserved for City vehicles; however, there is adequate additional parking in this lot to move the city vehicles to the ocean -side of the lot. This location is very convenient to route electrical power and, due to its proximity to City Hall, it would be effectively blocked from view from below from Palos Verdes Drive West. 3. The Society has requested that 2 parking spaces be reserved for their use in addition to space to house the trailer. 4. The trailer will need electrical service suitable for lighting, heating and cooling. 5. Water and sewer connections for the trailer are not recommended as the physical logistics of the connections are difficult. There is an accessible restroom approximately 80 feet from the proposed location along an accessible route. 6. Stairs and a ramp would need to be provided to access the interior. 7. It was suggested by the Building Official that it would be beneficial for the trailer to be anchored to the ground to prevent overturning in gusty winds or seismic events. 8. A ground lease would be required to articulate the terms and conditions for the duration, fees, responsibilities and obligations of the Society to the City. A review of the typical lease rates for paved storage yards in the San Pedro area range from $2 to $4 per square foot per year. Based on a trailer size of 14' x 40', the estimated ground lease payment could be from $1,120 to $2,240 per year. A monthly or annual cost for electrical service provided from City Hall would have to be calculated. The costs to provide an electrical connection to City Hall and the construction of stairs, ramps and anchors would be borne by the Society. ALTERNATIVES: In addition to the Staff recommendation, the following alternative action may be taken by the City Council: 1. Take other action as deemed appropriate by the City Council. 2 I LCity of Rancho Palos Verdes PROPOSED HISTORICAL SOCIETY TRAILER LOCATION 6 FTU 3 16 4 a k ` PROPOSED r TRAILER r 4 3a3� LOCATION � ��. ; , �R , ;.,. EXISTING '9 ACCESSIBLE Le end Street Centerlines (2015) RESTROOM Private • . 4*Public 'u. - �P !: - ® City Boundary i J,ft.►7i �- o "'Uh Parcel i tt till t 2 PARKING SPACES REQUESTED FOR tip, SOCIETY MEMBERS PROPOSED CITY VEHICLE PARKING - SPACESrM - + City of Rancho Palos Verdes Public Works Department May 3, 2016 159.4 0 79.68 159.4 Feet 0 City of Rancho Palos Verdes The information on this map is for reference only and may not be up-to-date. Please NAD_1983_StatePlane_California_V_FIPS_0405_Feet contact the City for more information.