CC SR 20160503 J - Purchase of Preserve TruckRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 05/03/2016
AGENDA HEADING: Consent Calendar
Consideration and possible action to approve the purchase of a vehicle for use by
Preserve/Open Space Staff.
RECOMMENDED COUNCIL ACTION:
(1) Authorize Director of Recreation and Parks to execute a purchase contract with
National Auto Fleet Group in an amount not to exceed $37,916 for the purchase
of a 2016 Ford F-150 four-wheel drive truck with assorted attachments for use
primarily by Recreation and Parks' Preserve/Open Space Staff.
FISCAL IMPACT: None
Amount Budgeted: $37,916
Additional Appropriation: $0
Account Number(s): 101-5031-451-61-00
ORIGINATED BY: Matt Waters, Senior Administrative Analyst
REVIEWED BY: Cory Linder, Director of Recreation and Parks
-
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. National Auto Fleet Group Sell, Service and Delivery Letter (page A-1)
BACKGROUND AND DISCUSSION:
On August 18, 2015, the City Council, in response to concerns raised during the Parks
Master Plan Update process, directed Staff to establish a part-time Preserve Staff crew
to operate in the Palos Verdes Nature Preserve and open space areas. Since that time,
part-time Preserve Staff have been recruited and trained and are operating at
approximately 75% of their targeted goal of 3,750 annual part-time hours. That staffing
level is expected to be at 100% by May 31, 2016. Preserve Staff's mission is to
enhance operations in the Preserve and maintain precious open space resources.
Preserve Staff have already completed a number or maintenance projects and had
hundreds of positive interactions with members of the public. Preserve Staff are
working cooperatively with both Volunteer Trail Watch (Palos Verdes Peninsula Land
Conservancy) and Preserve Enforcement personnel.
Staff is recommending the purchase of a new Ford F-150 4 -wheel -drive truck to allow
Preserve Staff to perform a variety of maintenance projects in addition to trash and
debris removal. This vehicle will also allow Staff to make more -effective use of their
1
time by allowing them to drive into vehicle -accessible areas of the Preserve, thereby
improving their ability to respond to situations in a timely fashion while also increasing
the amount of available time for hiking and inspecting trails that are not accessible by
vehicles. Recreation and Parks currently has a 12 -passenger van and a small bus that
seats 20. Neither of these vehicles is appropriate or effective for use in open space
areas. A second, smaller truck is included in the Recreation and Parks portion of the
proposed FY16-17 budget. Both trucks would also be available for use by other
Recreation and Parks personnel, including Abalone Cove Staff and roving Staff
inspecting unstaffed parks.
The current FY15-16 Recreation and Parks Department budget includes sufficient funds
for this purchase. Staff requested and received a bid from the National Auto Fleet
Group, a member of the National Joint Powers Alliance (NJPA). The NJPA is a public
agency that serves as a member -focused cooperative for over 50,000 member
agencies nationally. NJPA offers a multitude of cooperatively -contracted products,
equipment and service opportunities to education and government entities throughout
the country. All bid prices include discounts, delivery, documentation fees, sales tax,
and license. The NJPA utilizes a public bidding process, which complies with the City's
purchasing ordinance, and therefore only one bid was solicited (see table below).
Dealer
Vehicle
Bid Price
National Auto Fleet
2016 New Ford F-150 (X1 E) 4WD
Not to exceed
Group/National Joint
SuperCab 145" XL with Tool Box
$37,916 ($32,666
Powers Alliance
and Light Bar
Base price plus
maximum of $5,250
for options -
including light bar
and tool box)
2
From: Matt Waters
To: „Fleet„
Subject: Entailing: Sell, service, and deliver letter.htm
Date: Tuesday, April 26, 2016 11:26:00 AM
Attachments: image006.ona
1>>L
National Auto Fleet Group
A Division of Chevrolet Df W8tS011'>IViIIS
io 490 Auto Center Drive, Watsonville, CA 95076
(855) BUY-NJPA • [626] 457-5590
(855) 259-6572 • (881 ) 480-8497 Fax
4/25/2016
QuotelD: 7050
Matt Waters
City of Rancho Palos Verdes
Recreation and Parks
30940 Hawthorne Blvd
Rancho Palos Verdes, California, 90275
Dear Matt Waters,
National Auto Fleet Group is pleased to quote the following vehicle(s) for you consideration.
One (1) New/Unused (2016 Ford F-150 (XIE) 4WD SupaCab 163" XL, ) and delivered to you specified location, each for
One Unit
Base Price $29,961.64
Tax (9.0000 %) $2,696.55
Tire fee $8.75
Total $32,666.94
- per the attached specifications. Price includes 1 service nommal(s).
This vehicle(s) is available under the National Joint Powers Alliance Contract 102811. Please reference this Bid number on all purchase orders to National Auto Fleet Group. Payment terms are Net 30 days after
receipt ofvehicle.
Thank you in advance for yew consideration. Should you have any questions, please do not hesitate to call
Sincerely,
Jesse Cooper
National Fleet Manager
Email: Fleet@NationalAutoFlectGroup.com
Offiec: (855) 289-6572
Fax :(831)480-8497
E71 rm � � = �
A-1
Other Requests
Description' Other Info
New 2016 Ford F-150 ME 4WD SuperCab 163" XL Oxford White
In order to Finalize your Quote, please submit this
nurchase packet to your governing body for Purchase
Order Approval. Once you issue a Purchase Order
• • •
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
Email: Fleet(@nationalautofleetaroup.com
We will then send a W-9 if you need one
Please contact our main office with any questions:
1-855-289-6572
Vehicle Configuration Options
ENGINE
Code iDescription
99F ENGINE: 5.OL V8 FFV, (STD)
TRANSMISSION
Code De Hptlon
446 TRANSMISSION: ELECTRONIC 6 -SPEED AUTOMATIC, -inc: tow/haul mode (STD)
WHEELS
Code IDescription
64C WHEELS: 17" SILVER STEEL, (STD)
TIRES
A-2
Code
P265/70R17 OWL A/T, (STD)
PRIMARY PAINT
Code iDescription
YZ I OXFORD WHITE
PAINT SCHEME
Code Description
STANDARD PAINT
SEAT TYPE
Code IDescription
AG IMFDIUM EARTH GRAY, VINYL 40/20/40 FRONT SEAT
AXLE RATIO
Code Description
X27 13.31 AXLE RATIO, (STD)
ADDITIONAL EQUIPMENT
Code
Description
XL POWER EQUIPMENT GROUP, -inc: Power Glass Sideview Mirrors w/Black Skull
85A
Caps, manual -folding, Power Door Locks, flip key and integrated key transmitter keyless -
entry (includes Autolock), Illuminated Entry, Power Front & Rear Windows, Perimeter
Alarm, Power Tailgate Lock, MyKey Owner controls feature
TRAILER TOW PACKAGE, -inc: Towing capability up to 11,100 lbs, Note: Ordering the
Trailer Tow Package does not include Trailer Tow Minors, Trailer Tow Mirrors are a
53A
standalone option and must be ordered separately, (Option Code: 54M or 54Y/59S),
Auxiliary Transmission Oil Cooler, Class IV Trailer Hitch Receiver, towing capability up to
5,000 lbs, smart trailer tow connector and 4-pin/7-pin wiring harness, Upgraded Front
Stabilizer Bar
425
50 STATE EMISSIONS
53B
CLASS IV TRAILER HITCH RECEIVER, -inc: towing capability up to 5,000 lbs, smart
trailer tow connector and 4-pin/7-pin wiring harness
153
FRONT LICENSE PLATE BRACKET, -inc: Standard in states requiring 2 license plates,
optional to all others
96W
SPRAY -IN BEDLINER (PRE-INSTALLED), -inc: Custom Accessory
76C
REAR VIEW CAMERA W/DYNAMIC HITCH ASSIST
85H
BACKUP ALARM SYSTEM
XL POWER EQUIPMENT GROUP SAVINGS
OPTION PACKAGE
Code IDescription
100A 1EQUIPMENT GROUP 100A BASE
SHIP THRU CODES
Code Description i
2016 Fleet/Non-Retail Ford F-150 4WD SuperCab 163" XL
A-3
WINDOW STICKER
2016 Ford F-150 4WD SuperCab 163" XL
5.0 U302 Regular Unleaded V-8
6 Speed Automatic w/OD
Interior:
Exterior 1: OXFORD WHITE
Exterior 2: No color has been selected.
CODE
MSRP
MODEL
X1E
$35,760.00
2016 Ford F-150 4WD SuperCab 163" XL
$37,795.00
$0.00
$1,195.00
$38,990.00
SUBTOTAL
Advertl Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Est City: 15 MPG
Est Highway: 21 MPG
Est Highway Cruising Range: 483.00 mi
Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
OPTIONS
99F
$0.00
ENGINE: 5.OL V8 FFV, (STD)
446
$0.00
TRANSMISSION: ELECTRONIC 6 -SPEED AUTOMATIC, -Inc: tow/haul mode (STD)
64C
$0.00
WHEELS: 17" SILVER STEEL, (STD)
$0.00
TIRES: P265/70R17 OWL A/T, (STD)
YZ
$0.00
OXFORD WHITE
$0.00
STANDARD PAINT
AG
$0.00
MEDIUM EARTH GRAY, VINYL 40/20/40 FRONT SEAT
X27
$0.00
3.31 AXLE RATIO, (STD)
85A
$1,170.00
XL POWER EQUIPMENT GROUP, -Inc: Power Glass Sideview Mirrors w/Black Skull Caps, manual -folding, Power Door Locks, flip key and integrated key
transmitter keyless -entry (includes Autolock), Illuminated Entry, Power Front & Rear Windows, Perimeter Alarm, Power Tailgate Lock, MyKey Owner controls
feature
53A
$495.00
TRAILER TOW PACKAGE, -Inc: Towing capability up to 11,100 lbs, Note: Ordering the Trailer Tow Package does not include Trailer Tow Mirrors, Trailer Tow
Mirrors are a standalone option and must be ordered separately, (Option Code: 54M or 54Y/59S), Auxiliary Transmission Oil Cooler, Class IV Trailer Hitch
Receiver, towing capability up to 5,000 lbs, smart trailer tow connector and 4-pin/7-pin wiring harness, Upgraded Front Stabilizer Bar
425
$0.00
50 STATE EMISSIONS
53B
INC
CLASS IV TRAILER HITCH RECEIVER, -Inc: towing capability up to 5,000 lbs, smart trailer tow connector and 4-pin/7-pin wiring harness
153
$0.00
FRONT LICENSE PLATE BRACKET, -inc: Standard in states requiring 2 license plates, optional to all others
96W
$495.00
SPRAY -IN BEDLINER (PRE-INSTALLED), -inc: Custom Accessory
76C
$250.00
REAR VIEW CAMERA W/DYNAMIC HITCH ASSIST
85H
$125.00
BACKUP ALARM SYSTEM
($500.00)
XL POWER EQUIPMENT GROUP SAVINGS
100A
$0.00
EQUIPMENT GROUP 100A BASE
$37,795.00
$0.00
$1,195.00
$38,990.00
SUBTOTAL
Advertl Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Est City: 15 MPG
Est Highway: 21 MPG
Est Highway Cruising Range: 483.00 mi
Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Standard Equipment
MECHANICAL
Engine: S.OL V8 FFV
Transmission: Electronic 6 -Speed Automatic -me: tow/haul mode
3.31 Axle Ratio
GVWR: 7,000 lbs Payload Package
Transmission w/SelectShift Sequential Shift Control
Electronic Transfer Case
Part -Time Four -Wheel Drive
70-Amp/Hr 610CCA Maintenance -Free Battery w/Run Down Protection
200 Amp Alternator
Towing w/Hamess and Trailer Sway Control
2020# Maximum Payload
Gas -Pressurized Shock Absorbers
Front Anti -Roll Bar
Electric Power -Assist Speed -Sensing Steering
23 Gal. Fuel Tank
Single Stainless Steel Exhaust
Auto Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4 -Wheel Disc Brakes w/4 -Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
EXTERIOR
17" Silver Steel
Tires: P265/70R17 OWL A/T
Regular Box Style
Steel Spare Wheel
Full -Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Rear Step Bumper
Black Front Bumper wBlack Rub Strip/Fascia Accent and 2 Tow Hooks
Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Manual Side Mirrors w/Convex Spotter and Manual Folding
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Reverse Opening Rear Doors
Manual Tailgate/Rear Door Lock
Fully Automatic Aero -Composite Halogen Daytime Running Headlamps w/Delay-Off
Cargo Lamp Integrated w/High Mount Stop Light
ENTERTAINMENT
Radio: AM/FM Stereo w/6 Speakers -me: auxiliary audio input jack (not available w/SYNC)
Radio w/Aux Audio Input Jack
Fixed Antenna
A-5
2 LCD Monitors In The Front
INTERIOR
Cloth 40/20/40 Front Seat -inc: 2 -way manual driver/passenger adjustment and armrest
4 -Way Driver Seat -inc: Manual Recline and Fore/Aft Movement
4 -Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement
60-40 Folding Split -Bench Front Facing Fold -Up Cushion Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Voltmeter, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp and
Trip Odometer
Fixed Rear Windows
6 Person Seating Capacity
Front Cupholder
Rear Cupholder
Manual Air Conditioning
HVAC -inc: Underseat Ducts
Glove Box
Interior Trim -inc: Cabback Insulator and Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
Day -Night Rearview Mirror
Passenger Visor Vanity Mirror
3 12V DC Power Outlets
Fade -To -Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Pickup Cargo Box Lights
Instrument Panel Bin, Dashboard Storage, Driver / Passenger And Rear Door Bins
Manual 1st Row Windows
Outside Temp Gau¢e
Front Center Armrest
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints
Securilock Anti -Theft Ignition (pats) Engine Immobilizer
SAFETY
Electronic Stability Control (ESC) And Roll Stability Control (RSC)
ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat -Mounted Side Airbags
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Airbag Occupancy Sensor
Safety Canopy System Curtain 1 st And 2nd Row Airbags
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
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